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HomeMy WebLinkAbout2003-07-09 HRC MINUTESMeeting Minutes Relations Wednesday, July 9, 2003, 5:30 P.M. Commission Public Services Building, Conference Room #1 • 1. Roll Call The meeting was called to order at 1735 hours by Chairman Jemison with the following commissioners present: Juan Celaya, Sam Avalos, Edna Concepcion, Anthony Jemison, Joe Sims. Commissioner Anne Cordon arrived after the meeting started. Member Absent: Michael Palomo. Staff present. Joyce Sculark. Capt. Miranda arrived after the meeting started. Guests: Dinea Sims and Andrew Kennerly 2. Declaration of Excused/Unexcused Absences Commissioner Michael Palomo will be excused for his absence. 3. Approval of Minutes It was MSC (Sims/Concepcion) for June 11, 2003 meeting minutes be accepted and approved. 4. Public Remarks None 5. Old Business A. Essay Contest (Update) • Per Commissioner Palomo in his absence, the presentation at the City Council meeting has been postponed until September. Further information will be forthcoming. 1. 2004 Planning This item will be tabled until next meeting. B. Civic Award (Update) 1. POD — Quarter 12003 Commissioner Celaya conveyed that the Proclamation of Declaration for POD Day has been accepted, but an official date has not been set until presentation of the Civic Award. Tentative date for presentation of Civic Award and Proclamation has been set for 10/14/03 at the City Council meeting. Commissioner Celaya will correspond with POD representative and San Diego County to see if this date would be appropriate for them to attend the presentation. Commissioner Celaya will also check into feedback for additional fanfare from the City Clerk's Office and the County. 2. New Nominations — Quarter 11 2003 Commissioner Cordon will propose a draft letter to the City Clerk's Office with tentative date of presentation set for 08/19/03 at the City Council meeting. v C. Traffic Concerns Update • The traffic light at Bonita Rd. and Bonita Glen has been corrected. Commissioner Cordon conveyed concerns for trash being strewn in the neighborhoods on the west and south sides of the city, in particular, the Castle Park area. The commission would like to raise awareness of keeping the city cleaner. Commissioner Cordon will do ground work and bring feedback to the commission as to who to contact and the protocol of keeping the city clean. D. Commission's Budget & Expenditure As the commission is growing and is now having expenditures, the commission would like to propose a budget to the City Council. Capt. Miranda will look into this issue. E. Summer Vacation Plans Commissioner Cordon will be off for the month of September. Commissioner Concepcion will be out of town the second week in August, but will try to make the meeting. F. Summer Social Tentative date of 08/16/03 was selected for an informal social gathering of the commissioners, staff and family members. Commissioner Cordon will check to see if this date is still available to have the gathering. If so, everyone is to R.S.V.P. the number of people attending and what dish they will bring. • 6. New Business A. Committee Reports 1. The Botterman Award (Chair, Commissioner Concepcion) Commissioner Concepcion drafted nomination qualifications for public relations. The deadline for submitting nominations will be 09/19/03. Applications can be picked up at the City Clerk's Office, any Chula Vista Library or the Commission's website. Capt. Miranda will see that the qualifications and application gets downloaded on the Commission's website. Commissioner Cordon will also form press release in Spanish. 2. Communications & Public Relations Committee (Co -Chairs, Commissioners Cordon and Sims) Commissioner Sims conveyed points of what specifically the subcommittee could do to educate the media and the general public about the commission's programs and activities. Commissioner Sims will contact and invite the city's public relations personnel to attend the commission's meeting to inform the commission of public relations protocol. B. Election of Chair and Co -Chair of Commission Fiscal Year 2003/2004 A unanimous decision was made to have Anthony Jemison as Chair and Juan Celaya as is Co -Chair of the Commission for fiscal year 2003/2004. 4 4 r 7. Other Business A. Written Correspondence • City of Oceanside May 15, 2003 minutes and June 19, 2003 Agenda were distributed. B. Commissioners' Comments Commissioner Sims introduced his wife to the commission. Commissioner Concepcion invited commissioners to a fundraiser for Shirley Horton. C. Administrative Staff Comments Capt. Miranda checked the protocols of having an honorary member of the commission. Per City Clerk's Office there is nothing in place for it. He will check with the City Attorney's Office. Capt. Miranda conveyed that the funds for the essay contest to be transferred into the commission's fiscal budget were not found in the City Council agenda statements. Capt. Miranda will check further into this issue. 8. Adjournment The meeting was adjourned at 1935 hours, until the next scheduled m eting on August 13, 2003 at 5:30 p.m. - Joyce Sculark HRC Secretary • n 3