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HomeMy WebLinkAbout2004-01-14 HRC MINUTES2 - Meeting Minutes Relations Wednesday, January 14, 2004, 5:30 P.M. Commission Public Services Building, Conference Room #1 1. Roll Call The meeting was called to order at 1800 hours by Chair Anthony Jemison with the following commissioners present: Anthony Jemison, Anne Cordon, Joe Sims and Sam Avalos. Commissioners Absent: Michael Palomo and Edna Concepcion (Excused); Juan Celaya (Unexcused). Staff present. None Guest present: Andrew Kennerly 2. Declaration of Excused/Unexcused Absences Commissioners Palomo and Concepcion are excused for today's meeting. Commissioner Celaya is unexcused. 3. Approval of Minutes In the interest of time, December 10, 2003 meeting minutes were waived. 4. Public Remarks None 5. Old Business A. Essay Contest This item was tabled until next meeting due to the absence of the Subcommittee Chair Commissioner Palomo. However, Commissioner Sims presented news articles from .. The Star News, which outlined information on the winners and information regarding accessing the essays through the City's website. B. The Botterman Award In lieu of the absence of Botterman Award Subcommittee Chair Commissioner Concepcion, full discussion of 2004 programming was tabled until the next regular scheduled meeting, February 11, 2004. As for 2003 programming, an extremely nice letter from the recipient, Mr. Alabado, was read by Chair Jemison. On today's date at approximately 1545 hours, Blackie's Trophy informed Chair Jemison that they did not have a copy/wording for the award. After discussion, the commission agreed upon wording for the award. 6. New Business A. Committee Reports 1. Communications & Public Relations Committee The Communications & Public Relations Committee is having difficulty in contacting the City's Public Relations Officer and various other contacts. Despite the effort, Chair Jemison commented on the fine work the committee was doing, and encouraged the committee to continue the good work. The Essay Contest coverage in The Star News is an example of success. B. Civic Award Nominations The Civic Award nominations were touted again. Commissioners were reminded to keep in mind for possible awardees. Commissioner Cordon suggested we attempt to have the City Council Members assist with disseminating the applications and program information. Commissioner Sims indicated he had an established relationship with Council member Salas. He was asked if he could approach her to determine her interest in helping with getting the word out. In addition, it would be good for the Council members to realize that the award is an excellent tool through which they might recognize their constituents. Commissioner Sims agreed to send e-mail to Council member Salas. Commissioner Cordon has agreed to draft the information for the City's website regarding the Civic Award and its on-going nature for possible nominations. Chair Jemison will seek information from the City's Fire Department regarding their involvement with the recent local and county fires to determine the merits of possible nomination for the Civic Award. Chair Jemison will contact Captain Miranda for names of possible contact with whom to address the issue. C. BUDGET UPDATE & REVIEW This item was tabled until the next meeting due to the absence of the Commission's secretary. D. OTHER PROGRAM PLANNING FOR 2004 Several ideas for programming in 2004 include: publishing a compendium of the commission's winning essays, perhaps add some artwork. This would be a great "record" of what is in the minds and hearts of our community's young people. Consider placing it in time capsules if they become available. The commission also discussed expanding the essay contest to perhaps a contest encompassing other media. The guidelines would have to be modified to ensure being able to manage the various media entries appropriately. Suggest including others from the broader community ,to assist with judging. Winning (or selected) entries, where applicable (based upon the media), could be placed on city buses, exhibited at the public libraries, in public buildings, etc. It was MSC (Sims/Cordon) that Chair Jemison make contact with the Cultural Arts Commission to discuss the possibilities of a joint project or to see if anything similar was in the planning, with which the commission might assist. The commission also discussed the possibility of printing a "Diversified Calendar". This would serve as a source of information on all that was going on in and around the city/community regarding diversity/cultural awareness and related issues. Perhaps it would initially be "virtual", with later it becoming a hard publication. The question arose as to what might be the mechanics of growing the commission beyond its present mark of seven (7) members. In the past, it has been discussed of having subcommittee members. It was decided to await a meeting with Administrative Liaison Captain Miranda to continue discussion of this subject. Finally, Commissioner Cordon raised the idea of the commission developing an Orientation Kit for new members. This matter will continue to be looked into at future meetings. 7. Other Business A. Written Correspondence None B. Commissioners' Comments Hopefully, everyone will attend the Commissioners' Banquet on January 15, 2004 at the Country Club. C. Administrative Staff Comments None 8. Adjournment It was MSC (Cordon/Sims) to adjourn the meeting at 1900 hours, un ' the next scheduled meeting on February 11, 2004 at 5:30 p.m. Joyce Sculark HRC Secretary • W