HomeMy WebLinkAbout2017-07-28 MP COC MinutesMINUTES OF A SPECIAL MEETING OF THE
MEASURE P CITIZENS' OVERSIGHT COMMITTEE
OF THE CITY OF CHULA VISTA
Thursday, July 28, 2017 6:00 p.m.
A Special Meeting of the Measure P Citizens' Oversight Committee of the City of Chula Vista was
called to order at 6:03 p.m. in the Public Works Center, located at 1800 Maxwell Road, Chula
Vista, California.
ROLL CALL
PRESENT: Committee Members Coleman, Doyle, Firsht, Freels, Hunter,
Maldonado (arrived at 6:07), Prater, Redo, Robles (arrived at
7:20), Sheridan, and Whitsell.
ABSENT: Committee Member Garcias, Lengyel, Vigilante, Voorhees, and
Ziomek
ALSO PRESENT: Assistant City Manager Kachadoorian, City Attorney Googins,
Director of Finance Bilby, Marketing & Communications Manager
Steinberger, Public Works Director Hopkins, Engineering &
Capital Projects Director/City Engineer Valle, Assistant Director
of Public Works Quilantan, Budget & Analysis Manager Nguyen,
and Accounting Technician Delap.
CONSENT CALENDAR
1. CONSIDERATION OF EXCUSED ABSENCE
Committee Member Maldonado and Ziomek on April 18, 2017.
2. APPROVAL OF MINUTES of March 28, 2017.
3. RESOLUTION OF THE MEASURE P CITIZENS' OVERSIGHT COMMITTEE
SETTING THE DATE, TIME, AND LOCATION OF REGULAR MEETINGS
ACTION: Committee Member Hunter moved to approve staff's recommendation on the
above Consent Calendar items, Committee Member Whitsell seconded the
motion, and it passed by the following vote:
Yes: 9 — Coleman, Doyle, Firsht, Freels, Hunter, Prater, Redo, Sheridan,
and Whitsell.
No: 0
Abstain: 0
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Committee Member Maldonado arrived at 6:07 p.m.
PUBLIC COMMENTS
There were none.
ACTION ITEMS
4. FISCAL YEAR 2017/18 CHAIR, VICE CHAIR, AND SECOND VICE CHAIR
City Attorney Googins presented the option of voting to keep the existing Chair, Vice
Chair, and Second Vice Chair or to vote for a new Chair, Vice Chair, and Second Vice
Chair.
ACTION: Committee Member Freels moved to continue with previously selected Chair,
Vice Chair, and Second Vice Chair. Committee Member Whitsell seconded the
motion, and it passed by the following vote:
Yes: 10 — Coleman, Doyle, Firsht, Freels, Hunter, Maldonado, Prater,
Redo, Sheridan, and Whitsell.
No: 0
Abstain: 0
5. PRESENTATIONS REGARDING MEASURE P, THE TEMPORARY, TEN-YEAR
HALF -CENT SALES TAX TO FUND HIGH PRIORITY INFRASTRUCTURE NEEDS
a. Review amended Infrastructure, Facilities and Equipment Expenditure Plan which
reflects year-to-date allocations and highlights information technology and energy
efficiency programs.
Finance Director Bilby spoke regarding the changes to the Expenditure Plan, and
provided bond sale details and spending plan updates.
b. Present proposed Measure P Spending Plan which includes additional $18.7
million in bond proceeds issued_ by the Chula Vista Municipal Financing
Authority.
Finance Director Bilby spoke on the additional bond proceeds and where the proposed
allocations to the expenditure plan were made. The committee member's asked questions,
and Finance Director Bilby and Public Works Director Hopkins responded. Committee
member's provided comments.
ACTION: Committee Member Hunter moved to affirm the $18.7 million Measure P
Spending Plan is in compliance with the amended Infrastructure, Facilities and
Equipment Expenditure Plan. Committee Member Whitsell seconded the motion,
and it passed by the following vote:
Page 2 1 Measure P Citizens' Oversight Committee Minutes July 28, 2017
Yes: 10 — Coleman, Doyle, Firsht, Freels, Hunter, Maldonado, Prater,
Redo, Sheridan, and Whitsell.
No: 0
Abstain: 0
STAFF PRESENTATIONS
6. DISCUSSION OF STAFF TIME REIMBURSEMENTS FOR ADMINISTRATION
AND DELIVERY OF MEASURE P PROJECTS
City Attorney Googins spoke regarding best practices for staff time reimbursement, and
Federal bond rules. Finance Director Bilby spoke on what the City intends to implement
for Measure P. Committee member's asked questions, provided comments and staff
responded.
7. BROWN ACT AND ETHICS TRAINING
City Attorney Googins gave a presentation on the Brown Act and Ethics Training
requirements.
Committee Member Doyle left at 7:09 p.m.
Committee Member Robles arrived at 7:20 p.m.
8. MEASURE P PROJECT UPDATES
a. Progress report on projects completed and underway
Director of Public Works Hopkins gave a presentation on where the City is with spending
Measure P funds. Committee member's asked questions, and staff responded.
b. Update on upcoming Measure P public events
Marketing & Communications Manager Steinberger gave a presentation on what the City
has completed and what we are looking toward completing. Committee member's asked
questions and provided staff with comments. Staff responded to questions.
OTHER BUSINESS
9. STAFF COMMENTS
Director of Finance Bilby spoke on reinvestment of Bonds, audit item on January agenda,
and the reporting of grants and Measure P on a quarterly basis.
10. COMMITTEE MEMBERS' COMMENTS
Committee member Hunter thanked staff; Assistant City Manager Kachadoorian thanked
the committee for providing valuable input. Committee members made comments to staff
and each other.
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ADJOURNMENT
At 8:10 p.m. Chair Redo adjourned the meeting to the next Regular Meeting on September 28,
2017 at 6:00 p.m. at the Public Works Center, located at 1800 Maxwell Road, Chula Vista,
California.
Sandi Delap, Secretary
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