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HomeMy WebLinkAbout2016-01-11 CAC MinutesWf/ a CHUI��iSTA Cultural Arts Commission A MINUTES OF A REGULAR MEETING OF THE CULTURAL ARTS COMMIS90N OF THE CITY OF CHULA VISTA January 11, 2016 5:15 p.m. CALL TO ORDER: 5:18 pm ROLL CALL: Civic Center Branch Library Conference Room 365 F Street, Chula Vista 91910 PRESENT: Chair Macapugay; Vice -Chair Zhivago, Commissioners; Cazares, Daniels, Delgado (arrived 5:33 pm) , Gore, Moore, Rodriquez (arrived at 5:20 pm) ,Sywyj (left at 6:40 pm) ABSENT: NONE ALSO PRESENT: Lynnette Tessitore-Lopez; Interim Cultural Arts Manager CONSENT CALENDAR 1. Declaration of excused/unexcused absenteeism Commissioner Daniels; December 14, 2015 Staff recommendation: Excuse the absence ACTION: Vice -Chair Zhivago made a motion to excuse the absence. Commissioner Sywyj seconded the motion. The motion carried unanimously. 2. Approval of minutes October 12, 2015 December 14, 2015 Staff recommendation: Approve the meeting minutes ACTION: Commissioner Moore made a motion to approve the meeting minutes. Commissioner Cazares seconded the motion. The motion carried unanimously. PUBLIC COMMENTS Member of the public, Lauren Schwarz, M.A. Research Associate for UCSD provided the Commission with information on a research study that UCSD is conducting on the biological basis for creativity. She stated that the results of the study would be used to inform mental health treatment(s) using creativity as a basis. Ms. Schwarz said that they are seeing individuals between the age of 18 and 65 who demonstrate creative abilities in all disciplines of the arts. She stated that there is compensation to participate in the study and that she would appreciate if the Commission would forward the information on to anyone that might be candidate for the study. She provided the Commission flyers and her business card. INFORMATION ITEM(S) 3. Cultural Arts Master Plan Framework — Presentation ; Lynnette Tessitore-Lopez, Interim Cultural Arts Manager Ms. Tessitore-Lopez discussed the upcoming Council Workshop scheduled for January 14, 2015. She went through the workshop power point presentation with the Commission and discussed with the Commission how to best present the information and integrate the speakers. The Commission was unanimously in support of both the presentation and proposed speakers. It was decided that Chair Macapugay would speak on behalf of the Commission, and that Commissioner Daniels would speak on behalf of the work that the Old Globe is doing in Chula Vista. All Commissioners stated that they would be in attendance at the workshop and several stated that they would speak under public comment. ACTION ITEM(S) 4. McCandliss Award Application Process — Lynnette Tessitore-Lopez; Interim Cultural Arts Manager Staff Recommendation: Accept the 2016 application packet and direct staff to open the award cycle with a close date of April 6, 2016. The Commission discussed the McCandliss Award application and process guide. The Commission discussed the nomination process. They discussed that all of the awards should go through the same process with all applications reviewed by staff with a recommendation made to the Cultural Arts Commission for final approval. The Commission discussed that library staff could be asked to review the literary award applications and provide a recommendation to the Cultural Arts Commission. The Commission discussed the best way to promote the McCandaliss Award. The Commission discussed that the information would be presented to educational institutions (both public and private) either through their standing committee or through email contact. Also, staff will work with school district VAPA offices to get information posted both internally and to parents. Staff will also post to the City website and on social media. Page 2 1 Cultural Arts Commission January 11, 2016 The Commission also made the following changes to the application criteria: • The Rising Star Award would be open to students ages 16 — 21 and would require proof of enrollment in an education program. ACTION: Motion was made by Commissioner Moore to revise the criteria from limitation to Juniors and Seniors to establishing an age range of 12- 21, with proof of enrollment. A second was made by Commissioner Cazares. The motion passed 8 in favor, 1 opposed (Commissioner Gore). ACTION: Motion made by Commissioner Cazares and seconded by Commissioner Daniels to make the following revisions: • Monetary prizes would range between $250 - $1000 • Clarification that at least one reference in support of the application is required and up to four may be submitted • All McCandliss award applications would go through the same review process with the exception of the Literary Award, which would have two members of library staff review and provide recommendations to the Cultural Arts Commission. The motion passed unanimously. 5. Visual Arts Grant Selection Committee Cultural Arts Commission representatives (two members)— Lynnette Tessitore-Lopez, Interim Cultural Arts Manager (Commissioner Sywyj was not present for this agenda item) Staff Recommendation: Select two Cultural Arts Commissioners to sit on the PVAG Selection Committee Commissioner Sywyj asked staff that she be considered as one of the Commission reps to the PVAG Selection Committee. Staff asked for volunteers to sit on the PVAG selection Commission and advised that Commissioner Sywyj wanted to be considered as a rep. The Commission discussed appointing two reps and two alternates. ACTION: A motion was made by Commissioner Cazares and seconded by Commissioner Moore that Commissioner Cazares and Sywyj would sit on the PVAG Selection Committee and Commissioners Delgado and Daniels would be alternates in the case that they are unable to participate. The motion passed unanimously. Page 3 1 Cultural Arts Commission January 11, 2016 OTHER BUSINESS 6. STAFF COMMENTS Ms. Tessitore-Lopez advised the Commission that the 2016 HarborFest would be held on August 201h. She is on this year's planning committee and it is anticipated that there will be more opportunity for the Cultural Arts Commission to get involved this year. Starting in March, Harborfest will be a standing item on the Cultural Arts Commission agenda. 7. CHAIR'S COMMENTS NONE 8. COMMISSIONERS' COMMENTS NONE ADJOURNMENT 7:22 pm to the regular meeting on February 8th, 2016 Materials provided to the Cultural Arts Commission related to any open -session item on this agenda are available upon request by contacting Lynnette Tessitore-Lopez, Interim Cultural Arts Manager, cvartsna,chulavistaca..gov or 619-409-5465. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and/or participate in a City meeting, activity, or service, contact the Human Resources Department at (619) 691-5041 (California Relay Service is available for the hearing impaired by dialing 711) at least forty-eight hours in advance of the meeting. X //�� , n R.t tSS / Lynnette Tessitore; Cultural Arts Manager Page 4 1 Cultural Arts Commission January 11, 2016