HomeMy WebLinkAboutAgenda Packet 2017_10_10October 10, 2017City Council Agenda
CONSENT CALENDAR (Items 1 - 7)
The Council will enact the Consent Calendar staff recommendations by one motion, without
discussion, unless a Councilmember, a member of the public, or staff requests that an item be
removed for discussion. If you wish to speak on one of these items, please fill out a “Request
to Speak” form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items
pulled from the Consent Calendar will be discussed immediately following the Consent
Calendar.
APPROVAL OF MINUTES of August 3 and 8, 2017.17-04481.17-0448
Council approve the minutes. Staff Recommendation:
A. RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA APPROVING A SOLE SOURCE
PURCHASE AGREEMENT FOR ONE (1) PIERCE ARROW
XT TRIPLE COMBINATION PUMPER/FIRE ENGINE AND
ONE (1) PIERCE ARROW XT URBAN SEARCH AND
RESCUE UNIT BETWEEN THE CITY AND PIERCE
MANUFACTURING, INC.
B. RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CHULA VISTA APPROVING A SOLE SOURCE
PURCHASE AGREEMENT FOR ONE (1) BME TYPE III
BRUSH ENGINE BETWEEN THE CITY AND BOISE
MOBILE EQUIPMENT, INC.
17-03902.17-0390
Fire Department Department:
The activity is not a “Project” as defined under Section 15378 of the
California Environmental Quality Act State Guidelines; therefore,
pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Notice:
Council adopt the resolutions. Staff Recommendation:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE EXTENSION OF THE
CONTRACT WITH PMAM CORPORATION FOR SECURITY
ALARM MANAGEMENT SERVICES FOR A FIFTH YEAR
PER MUNICIPAL CODE SECTION 2.56.090.B2
17-04233.17-0423
Police Department Department:
The activity is not a “Project” as defined under Section 15378 of the
California Environmental Quality Act State Guidelines; therefore,
pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Notice:
Council adopt the resolution. Staff Recommendation:
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October 10, 2017City Council Agenda
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGE ORDER NUMBER
ONE AND PAYMENT AMENDMENT OF THE EQUIPMENT
LEASE-PURCHASE AGREEMENT BETWEEN THE CITY
AND MOTOROLA SOLUTIONS, INC. FOR THE
PREMIERONE COMPUTER AIDED DISPATCH AND
MOBILE, WITH PREMIERONE JAIL HARDWARE,
SOFTWARE AND SERVICES SOLUTION
17-04014.17-0401
Police Department Department:
The activity is not a “Project” as defined under Section 15378 of the
California Environmental Quality Act State Guidelines; therefore,
pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Notice:
Council adopt the resolution. Staff Recommendation:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE SUBMITTAL OF AN
APPLICATION FOR A HABITAT CONSERVATION FUND
PROGRAM GRANT, WILDLIFE AREA ACTIVITIES, FROM
THE STATE OF CALIFORNIA DEPARTMENT OF PARKS
AND RECREATION OFFICE OF GRANTS AND LOCAL
SERVICES, AND AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A STANDARD AGREEMENT
IF SELECTED FOR SUCH FUNDING, ANY AMENDMENTS
THERETO, AND ANY RELATED DOCUMENTS
NECESSARY FOR IMPLEMENTATION OF THE GRANT
17-04145.17-0414
Recreation Department Department:
The activity is not a “Project” as defined under Section 15378 of the
California Environmental Quality Act State Guidelines; therefore,
pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Notice:
Council adopt the resolution. Staff Recommendation:
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October 10, 2017City Council Agenda
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AUTHORIZED STAFF ACCESS
TO FEDERAL LEVEL SUMMARY CRIMINAL HISTORY
INFORMATION FOR EMPLOYMENT PURPOSES,
INCLUDING VOLUNTEERS AND INDEPENDENT
CONTRACTORS
17-04426.17-0442
Human Resources Department Department:
The activity is not a “Project” as defined under Section 15378 of the
California Environmental Quality Act State Guidelines; therefore,
pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Notice:
Council adopt the resolution. Staff Recommendation:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AMENDMENT (LETTER OF
UNDERSTANDING) TO THE CURRENT MEMORANDUM
OF UNDERSTANDING (PREVIOUSLY EXTENDED TO
JUNE 30, 2020) BETWEEN THE CITY OF CHULA VISTA
AND THE CHULA VISTA POLICE OFFICER’S
ASSOCIATION REGARDING OUT-OF-CLASS PAY FOR
ACTING CAPTAINS AND RECRUITMENT INCENTIVE
PROGRAM/NEW HIRE LATERAL INCENTIVE PAY
17-04567.17-0456
Human Resources Department Department:
The activity is not a “Project” as defined under Section 15378 of the
California Environmental Quality Act State Guidelines; therefore,
pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Notice:
Council adopt the resolution. Staff Recommendation:
ITEMS REMOVED FROM THE CONSENT CALENDAR
PUBLIC COMMENTS
Persons speaking during Public Comments may address the Council on any subject matter
within the Council’s jurisdiction that is not listed as an item on the agenda. State law generally
prohibits the Council from discussing or taking action on any issue not included on the agenda,
but, if appropriate, the Council may schedule the topic for future discussion or refer the matter
to staff. Comments are limited to three minutes.
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October 10, 2017City Council Agenda
ACTION ITEMS
The Item(s) listed in this section of the agenda will be considered individually by the Council and
are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill
out a “Request to Speak” form (available in the lobby) and submit it to the City Clerk prior to the
meeting.
CONSIDERATION OF A LOAN FOR THE PURCHASE OF
REAL PROPERTIES LOCATED AT 750 AND 754-760 ANITA
STREET FOR THE FUTURE DEVELOPMENT OF
AFFORDABLE HOUSING
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS
CAPACITY AS THE SUCCESSOR HOUSING ENTITY
WITHIN THE MEANING OF HEALTH AND SAFETY CODE
SECTION 34176, (1) APPROVING A LOAN OF UP TO
$3,300,000 FOR LAND ACQUISITION AND
PRE-DEVELOPMENT EXPENSES TO WAKELAND
HOUSING AND DEVELOPMENT CORPORATION OR AN
AFFILIATED DEVELOPMENT ENTITY FOR A NEW
DEVELOPMENT TO BE LOCATED AT 750 AND 754-760
ANITA STREET AND RELATED COVENANTS TO OFFER
RENT- AND INCOME-RESTRICTED APARTMENTS FOR
LOWER-INCOME HOUSEHOLDS; AND (2) AUTHORIZING
THE CITY MANAGER OR HIS DESIGNEE TO NEGOTIATE
AND EXECUTE ALL DOCUMENTS RELATED TO THE
LOAN AND THE ACQUISITION AND DEVELOPMENT OF
THE SITES IN A FORM APPROVED BY THE CITY
ATTORNEY’S OFFICE
17-04248.17-0424
Development Services Department Department:
The Director of Development Services has reviewed the proposed
Project for compliance with the California Environmental Quality Act
(CEQA) and has determined that the Project qualifies for a Class 32
infill development categorical exemption (15332) for new residential
units on residential property consistent with the Residential Apartment
(R-3) zoning designation, therefore no further environmental review or
documentation is required.
Environmental Notice:
Council / Authority adopt the resolution. Staff Recommendation:
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October 10, 2017City Council Agenda
CITY MANAGER’S REPORTS
MAYOR’S REPORTS
COUNCILMEMBERS’ COMMENTS
CITY ATTORNEY'S REPORTS
CLOSED SESSION
Announcements of actions taken in Closed Session shall be made available by noon on
Wednesday following the Council Meeting at the City Attorney’s office in accordance with the
Ralph M. Brown Act (Government Code 54957.7).
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED
LITIGATION
Significant exposure to litigation pursuant to Government
Code Section 54956.9(d)(2):
One (1) Case.
(This item was continued from 9/26/2017.)
17-03959.17-0395
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED
LITIGATION
Initiation of litigation pursuant to Government Code Section
54956.9(d)(4):
One (1) Case.
(This item was continued from 9/26/2017.)
17-043410.17-0434
ADJOURNMENT
to a Special Workshop meeting on October 12, 2017, at 4:00 p.m., in the Police Department
Community Room, and thence to the Regular City Council Meeting on October 17, 2017, at
5:00 p.m., in the Council Chambers.
Materials provided to the City Council related to any open-session item on this agenda are available for
public review at the City Clerk’s Office, located in City Hall at 276 Fourth Avenue, Building A, during
normal business hours.
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October 10, 2017City Council Agenda
In compliance with the
AMERICANS WITH DISABILITIES ACT
The City of Chula Vista requests individuals who require special accommodations to access, attend,
and/or participate in a City meeting, activity, or service, contact the City Clerk’s Office at (619)
691-5041(California Relay Service is available for the hearing impaired by dialing 711) at least
forty-eight hours in advance of the meeting.
Most Chula Vista City Council meetings, including public comments, are video recorded and aired live
on AT&T U-verse channel 99 (throughout the County), on Cox Cable channel 24 (only in Chula Vista),
and online at www.chulavistaca.gov. Recorded meetings are also aired on Wednesdays at 7 p.m. (both
channels) and are archived on the City's website.
Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are
published online.
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City of Chula Vista
Staff Report
File#:17-0447, Item#: A.
OATH OF OFFICE TO BE ADMINISTERED TO NEWLY APPOINTED CITY CLERK KERRY BIGELOW BY
SUSAN BIGELOW
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City of Chula Vista
Staff Report
File#:17-0455, Item#: B.
PRESENTATION BY COUNTY OF SAN DIEGO HEALTH & HUMAN SERVICES AGENCY’S
HEALTH OFFICER & DIRECTOR DR. WILMA J. WOODEN OF AN UPDATE ON THE HEPATITIS A
OUTBREAK
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City of Chula Vista
Staff Report
File#:17-0448, Item#: 1.
APPROVAL OF MINUTES of August 3 and 8, 2017.
RECOMMENDED ACTION
Council approve the minutes.
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City of Chula Vista
Meeting Minutes - Draft
4:00 PM Council Chambers
276 4th Avenue, Building A
Chula Vista, CA 91910
Thursday, August 3, 2017
REGULAR CITY COUNCIL WORKSHOP
CALL TO ORDER
A regular meeting of the City Council of the City of Chula Vista was called to order at 4:01 p.m. in the
Council Chambers, located in City Hall, 276 Fourth Avenue, Chula Vista, California.
ROLL CALL:
Present:Councilmember Aguilar, Councilmember Diaz, Deputy Mayor McCann, Councilmember
Padilla and Mayor Casillas Salas
Also Present: City Manager Halbert, City Attorney Googins, Acting City Clerk Bigelow, and Deputy City
Clerk Larrarte
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
Councilmember Padilla led the Pledge of Allegiance.
PUBLIC COMMENTS
There were none.
WORKSHOP
17-0306 CANNABIS WORKSHOP
Presentation and discussion of current state cannabis laws and the future
of local regulations regarding cannabis
Deputy City Manager Bacon, Deputy City Attorney McClurg, and Police Chief Kennedy presented
information on the item and answered questions of the Council.
The following members of the public spoke in support of regulations that would allow cannabis sales in
the City:
- Sam Elhomsy, Bonita resident, representing Pharmacists Association, and he gave a presentation
- David King, San Diego resident, and he also expressed concerns regarding marijuana use
- Alan Cassell, Chula Vista resident
- Mike Barbee, San Diego resident, representing Lighthouse Pharmacy
- Theresa Acerro, Chula Vista resident, and she also spoke in support of adequate staffing for regulation,
inspections, and criminal enforcement
- Ken Sobel, San Diego resident, representing Grow for Vets US California
- Mickey Kasparian, San Diego resident, representing UFCW Local 135
- Sapphire Blackwood, San Diego resident, representing Association of Cannabis Professionals
- Derek Candelario, Chula Vista resident
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The following members of the public spoke in opposition to regulations that would allow cannabis sales in
the City:
- Manolo Guillen, Chula Vista resident
- William Perno, Chula Vista resident
- Kathleen Lippitt, Poway resident, representing San Diegans for Safe Neighborhoods
John Redman, San Diego resident, representing CADFY, spoke regarding issues with marijuana sale and
use in other countries.
Carol Green, Chula Vista resident, spoke in opposition to commercializing marijuana.
Randy Epstein, Chula Vista resident, submitted a request but declined to speak.
At the request of Councilmember Padilla, there was consensus of the Council to request a summary of
the recent trip Mayor Casillas Salas and staff took to Aurora, Colorado to learn about Aurora’s
implementation of cannabis regulations.
At the request of Mayor Casillas Salas, there was consensus of the Council to direct staff to provide a
report within 90 days on the effects of legalizing and regulating the sale of cannabis, including the
following points:
- Efforts of cities that have approved cannabis sales, both regulatory and educational, to prevent and
reduce the use of cannabis by minors;
- Potential or proposed regulations that may be required to protect public safety;
- Zoning requirements to prevent clustering of cannabis operations and to protect the City’s neighbors and
economy;
- Regulations and resources needed to quickly shut down unlicensed operations, as well as costs
associated with current efforts to close illegal operations; and
- Additional information on the two initiatives that had been submitted to the city clerk, including efforts to
inform and solicit input from the public.
Councilmember Diaz requested staff also provide information on the following:
- Anticipated resources and costs for all affected departments to administer a legalized cannabis
program, including education, prevention, and treatment programs;
- Cost for the City Attorney to implement a criminal prosecution unit; and
- Actions the City could take to oppose the proposed initiatives.
Councilmember Diaz also spoke in support of staff creating a webpage to make materials provided to the
City available to the public, including reports and studies.
Councilmember Padilla requested staff also provide information on the following:
- Research and information on the correlation between individual use and access to cannabis;
- Options for potential regulations to address safety concerns related to cash-based businesses; and
- The ability of local regulations to control aspects of cannabis sales, such as the potency and availability
of certain products to specified age groups.
City Attorney Googins provided information on the citizen initiative process and related timeline.
Councilmember Aguilar requested staff also provide information on the following:
- Possible regulations related to cultivation;
- Ability to limit the amount of THC (Tetrahydrocannabinol) in products; and
- Regulations to limit advertising and signage of dispensaries.
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Councilmember Aguilar also spoke in support of illegal dispensaries being closed quickly and requested
additional information on the resources necessary to do so.
Deputy Mayor McCann requested staff also provide information on the following:
- Protections for children and neighborhoods, such as buffers between dispensaries and houses, parks,
and schools;
- Potential impacts on public safety and ensuring affected departments would have adequate resources to
address the effects; and
- The status of Federal law and the 1970 Controlled Substance Act, in conjunction with local cannabis
legalization efforts.
ADJOURNMENT
At 6:40 p.m., Mayor Casillas Salas adjourned the meeting to the Regular City Council Meeting on August
8, 2017, at 5:00 p.m., in the Council Chambers.
_______________________________
Kerry K. Bigelow, Assistant City Clerk
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City of Chula Vista
Meeting Minutes - Draft
5:00 PM Council Chambers
276 4th Avenue, Building A
Chula Vista, CA 91910
Tuesday, August 8, 2017
SPECIAL MEETINGS OF THE
SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY
AND HOUSING AUTHORITY
MEETING JOINTLY WITH THE CITY COUNCIL OF THE CITY OF CHULA VISTA
CALL TO ORDER
A regular meeting of the City Council and special meetings of the Successor Agency to the
Redevelopment Agency and the Housing Authority of the City of Chula Vista were called to order at 5:04
p.m. in the Council Chambers, located in City Hall, 276 Fourth Avenue, Chula Vista, California.
ROLL CALL:
Present:Councilmember Aguilar, Councilmember Diaz, Deputy Mayor McCann, Councilmember
Padilla and Mayor Casillas Salas
Councilmember Padilla arrived at 5:10 p.m.
Also Present: Assistant Manager Kachadoorian, City Attorney Googins, Acting City Clerk Bigelow, and
Deputy City Clerk Kansas
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
SPECIAL ORDERS OF THE DAY
A.17-0271 SPECIAL RECOGNITION OF THE SAN DIEGO SECTION DIVISION IV
BASEBALL CHAMPIONS FROM CHULA VISTA HIGH SCHOOL
Mayor Casillas Salas recognized the players and Deputy Mayor McCann, Councilmember Aguilar, and
Councilmember Diaz presented them with City of Champions medals.
CONSENT CALENDAR (Items 1 - 8)
1.17-0323 APPROVAL OF MINUTES of June 20 and 22, 2017.
Recommended Action: Council approve the minutes.
2.17-0341 WRITTEN COMMUNICATION
Memorandum from Councilmember Aguilar requesting an excused
absence from the July 11, 2017 council meeting.
Recommended Action: Council excuse the absence.
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3.17-0345 ORDINANCE NO. 3408 OF THE CITY OF CHULA VISTA ESTABLISHING
A 50 MPH SPEED LIMIT AT OTAY LAKES ROAD BETWEEN ALLEN
SCHOOL LANE AND BONITA VIEW TERRACE APARTMENTS (1600
FEET NORTH OF CANYON DRIVE), AND AMENDING SCHEDULE X OF
THE REGISTER MAINTAINED IN THE OFFICE OF THE CITY ENGINEER
TO REFLECT THE ESTABLISHED SPEED LIMIT (SECOND READING
AND ADOPTION)
Recommended Action: Council adopt the ordinance.
4.17-0310 ORDINANCE OF THE CITY OF CHULA VISTA AMENDING CHULA
VISTA MUNICIPAL CODE SECTION 8.22.030 TO CLARIFY THAT
SMOKING IS PROHIBITED IN ALL CITY PARKS (FIRST READING)
Recommended Action: Council place the ordinance on first reading.
5.17-0032 RESOLUTION NO. 2017-150 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA CONSENTING TO THE INCLUSION OF PROPERTIES
WITHIN THE CITY’S JURISDICTION IN THE CALIFORNIA MUNICIPAL
FINANCE AUTHORITY (CMFA) PROPERTY ASSESSED CLEAN
ENERGY (PACE) PROGRAM; APPROVING THE CMFA JOINT
EXERCISE OF POWERS AGREEMENT AND THE CITY’S
MEMBERSHIP IN THE CMFA; AND APPROVING PARTICIPATION
AGREEMENTS WITH CMFA AND ITS ADMINISTRATORS: ENERGY
EFFICIENT EQUITY, INC., BLUEFLAME PACE SERVICES, LLC., AND
ONPACE ENERGY SOLUTIONS, LLC.
Recommended Action: Council adopt the resolution.
6.17-0230 RESOLUTION NO. 2017-151 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE AGREEMENT BETWEEN THE CITY
AND CLEAN HARBORS ENVIRONMENTAL SERVICES, INC. FOR
TURN-KEY HOUSEHOLD HAZARDOUS WASTE AND CONDITIONALLY
EXEMPT SMALL QUANTITY GENERATOR WASTE MANAGEMENT
SERVICES
Recommended Action: Council adopt the resolution.
7.17-0315 RESOLUTION NO. 2017-152 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING THE PERFORMING AND VISUAL ARTS
GRANT APPLICATION REVIEW PANEL’S FISCAL YEAR 2018 GRANT
AWARD RECOMMENDATIONS WITH MONETARY GRANT AWARDS
TOTALING $87,101
Recommended Action: Council adopt the resolution.
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August 8, 2017City Council Meeting Minutes - Draft
8.17-0344 RESOLUTION NO. 2017-153 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING THE 2016 STAFFING FOR ADEQUATE
FIRE AND EMERGENCY RESPONSE (SAFER) GRANT AWARD FROM
THE U.S. DEPARTMENT OF HOMELAND SECURITY (DHS), FEDERAL
EMERGENCY MANAGEMENT AGENCY (FEMA) TO HIRE 12
FIREFIGHTERS AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE ALL RELATED DOCUMENTATION, HIRING
AND PROCUREMENT ASSOCIATED WITH THIS GRANT
Recommended Action: Council adopt the resolution.
Approval of the Consent Calendar
A motion was made by Deputy Mayor McCann, seconded by Councilmember
Diaz, to approve staff's recommendations on the above Consent Calendar items,
headings read, text waived. The motion carried by the following vote:
ACTION:
Yes:Aguilar, Diaz, McCann, Padilla and Casillas Salas5 -
No:0
Abstain:0
Mayor Casillas Salas announced, pursuant to AB 23, that she and each Councilmember would receive $50
for their attendance at that Housing Authority meeting, held simultaneously with the City Council meeting.
ITEMS REMOVED FROM THE CONSENT CALENDAR
There were none.
PUBLIC COMMENTS
Steve Pavka, Chula Vista resident, expressed concern regarding city fees.
The following members of the public spoke in support of affordable housing:
- John Moore, Chula Vista resident, representing ACCE
- Anthony Ortiz, representing ACCE
Sandy Sato, Chula Vista resident, expressed concern regarding traffic and a marijuana dispensary in the
area of Emerson Street.
PUBLIC HEARINGS
9.17-0326 CONSIDERATION OF THE PROPOSED ASSESSMENT OF CERTAIN
DELINQUENT SOLID WASTE SERVICE CHARGES AS RECORDED
LIENS
RESOLUTION NO. 2017-154 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ASSESSING CERTAIN DELINQUENT SOLID WASTE
SERVICE CHARGES AS RECORDED LIENS UPON THE RESPECTIVE
PARCELS OF LAND AND APPROVING THE PLACEMENT OF
DELINQUENT CHARGES ON THE NEXT REGULAR TAX BILL FOR
COLLECTION
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August 8, 2017City Council Meeting Minutes - Draft
Notice of the hearing was given in accordance with legal requirements, and the hearing was held on the
date and no earlier than the time specified in the notice.
Assistant City Manager Kachadoorian introduced the item.
Mayor Casillas Salas opened the public hearing.
There being no members of the public who wished to speak, Mayor Casillas Salas closed the public
hearing.
A motion was made by Councilmember Diaz, seconded by Councilmember
Aguilar, that Resolution No. 2017-154 be adopted, heading read, text waived. The
motion carried by the following vote:
ACTION:
Yes:Aguilar, Diaz, McCann, Padilla and Casillas Salas5 -
No:0
Abstain:0
10.17-0327 CONSIDERATION OF THE PROPOSED ASSESSMENT OF CERTAIN
DELINQUENT SEWER SERVICE CHARGES AS RECORDED LIENS
RESOLUTION NO. 2017-155 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ASSESSING CERTAIN DELINQUENT SEWER SERVICE
CHARGES AS RECORDED LIENS UPON THE RESPECTIVE
OWNER-OCCUPIED PARCELS OF LAND AND APPROVING THE
PLACEMENT OF DELINQUENT CHARGES ON THE NEXT REGULAR
TAX BILL FOR COLLECTION
Notice of the hearing was given in accordance with legal requirements, and the hearing was held on the
date and no earlier than the time specified in the notice.
Assistant City Manager Kachadoorian introduced the item.
Mayor Casillas Salas opened the public hearing.
There being no members of the public who wished to speak, Mayor Casillas Salas closed the public
hearing.
A motion was made by Deputy Mayor McCann, seconded by Councilmember
Padilla, that Resolution No. 2017-155 be adopted, heading read, text waived. The
motion carried by the following vote:
ACTION:
Yes:Aguilar, Diaz, McCann, Padilla and Casillas Salas5 -
No:0
Abstain:0
ACTION ITEMS
11.17-0313 CONSIDERATION OF NOMINATIONS OF APPLICANTS TO BE
INTERVIEWED AND SELECTION OF A DATE AND TIME OF A
MEETING TO CONDUCT INTERVIEWS TO FILL A VACANCY ON THE
CULTURAL ARTS COMMISSION
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August 8, 2017City Council Meeting Minutes - Draft
A. DELIBERATION AND NOMINATIONS OF APPLICANTS TO BE
INTERVIEWED FOR ONE VACANCY ON THE CULTURAL ARTS
COMMISSION (ARTS PROFESSIONAL SEAT)
APPLICANTS: Rosie Duran, Omar Firestone, Abel Herrera, Matthew A.
Lowery, Rachel Morineau, Christianne Penunuri, Michael Tactay, and
Beatrice Zamora
B. SELECTION OF DATE AND TIME OF OPEN MEETING OR
MEETINGS TO CONDUCT INTERVIEWS OF APPLICANTS RECEIVING
TWO OR MORE NOMINATIONS FOR THE VACANCY ON THE
CULTURAL ARTS COMMISSION
Acting City Clerk Bigelow provided information on the Cultural Arts Commission vacancy and stated that
there were no members of the public who requested to speak regarding the item.
The nomination forms for the Cultural Arts Commission vacancy were distributed to the Council.
Councilmembers completed their nomination forms and submitted them to Acting City Clerk Bigelow.
Acting City Clerk Bigelow announced that the nomination forms were available for public review and
retained on file in the City Clerk's office.
Acting City Clerk Bigelow announced that the following individuals had received two or more nominations
for the Cultural Arts Commission seat and would be invited to interview: Omar Firestone, Abel Herrera,
Rachel Morineau, Christianne Penunuri, Michael Tactay, and Beatrice Zamora.
Acting City Clerk Bigelow announced the Civil Service Commissioners had nominated three individuals for
the Council's consideration to fill a vacancy, and that the interviews for the Civil Service Commission
applicants could be scheduled at that time.
There was consensus of the Council to set the date for the Cultural Arts Commission and Civil Service
Commission interviews for August 22, 2017, at 4:00 p.m.
CITY MANAGER’S REPORTS
12.17-0346 CONSIDERATION OF LIFTING THE HIRING MORATORIUM IMPOSED
ON JUNE 20, 2017, PURSUANT TO CITY COUNCIL RESOLUTION NO.
2017-090/ SUCCESSOR AGENCY TO THE REDEVELOPMENT
AGENCY RESOLUTION NO. 2017-001/ HOUSING AUTHORITY
RESOLUTION NO. 2017-001
On June 20, 2017, the City Council/ Successor Agency to the
Redevelopment Agency/ Housing Authority placed a hiring moratorium
pending the notification of the awarding of the Staffing for Adequate Fire
and Emergency Response (SAFER) grant from the Department of
Homeland Security. On July 28, 2017, the City received notification that it
was awarded the SAFER grant. It is therefore requested that the hiring
moratorium be lifted to allow the City Manager to move forward with the
hiring of vacant positions as deemed necessary.
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Lynnette Tessitore, representing the Chula Vista Mid-Managers/Professional Association, spoke in
support of the item.
A motion was made by Mayor Casillas Salas, seconded by Deputy Mayor
McCann, that the hiring moratorium imposed on June 20, 2017 be lifted (Council
Minutes Resolution No. 2017-156/ Successor Agency Minutes Resolution No.
2017-003/ Housing Authority Minutes Resolution No. 2017-003). The motion carried
by the following vote:
ACTION:
Yes:Aguilar, Diaz, McCann, Padilla and Casillas Salas5 -
No:0
Abstain:0
Marketing and Communications Manager Steinberger presented a new contact card for city services that
had been printed.
MAYOR’S REPORTS
13.17-0258 RESOLUTION NO. 2017-159 OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ADOPTING THE 2017/2018 LEGISLATIVE PROGRAM
(This item was continued from August 8, 2017.)
Recommended Action: Council adopt the resolution.
A motion was made by Councilmember Padilla, seconded by Deputy Mayor
McCann, to continue Item 13 to the meeting of August 15, 2017. The motion
carried by the following vote:
ACTION:
Yes:Aguilar, Diaz, McCann, Padilla and Casillas Salas5 -
No:0
Abstain:0
At the request of Mayor Casillas Salas, there was consensus of the Council to direct the City Attorney to
provide a recommendation regarding a request that the City join a lawsuit regarding toxic materials that
were polluting the Tijuana River Valley and beaches in Imperial Beach.
Mayor Casillas Salas reported on her attendance at the following recent events: Chula Vista Police
Department's National Night Out, Living Coast Discovery Center Farm to Bay fundraiser, Lemon Festival,
and the grand opening of 3 Punk Ale Brewery. She also announced the upcoming U.S. Women's Amateur
Golf National Championship at the Chula Vista Municipal Golf Course.
COUNCILMEMBERS’ COMMENTS
Deputy Mayor McCann spoke regarding the Scottish Rite Law Enforcement Award ceremony and stated he
also attended the following events: the grand opening of Academy Mortgage, South County Relay for Life,
National Night Out, and the Lemon Festival.
Councilmember Padilla spoke regarding National Night Out and announced the upcoming community
dialogue regarding the community's vision for a University.
At the request of Councilmember Aguilar, there was consensus of the Council to add an item to the next
City Council agenda for consideration of the formation of an ad hoc subcommittee for the 2017 Starlight
Parade comprised of herself and Councilmember Padilla.
Page 6City of Chula Vista
2017-10-10 Agenda Packet Page 19
August 8, 2017City Council Meeting Minutes - Draft
14.17-0348 Councilmember Aguilar: Ratification of appointment of Theresa Acerro to
the Mobilehome Rent Review Commission.
A motion was made by Councilmember Aguilar, seconded by Mayor Casillas
Salas, to ratify the appointment of Theresa Acerro to the Mobilehome Rent
Review Commission. The motion carried by the following vote:
ACTION:
Yes:Aguilar, Diaz, McCann, Padilla and Casillas Salas5 -
No:0
Abstain:0
CLOSED SESSION
15.17-0337 A. CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY: CONFERENCE WITH LEGAL COUNSEL
REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT
CODE SECTION 54956.9 (d)(1)
Names of cases:
1) San Diego County Office of Education, et. al., v. San Diego County, et.
al., San Diego Superior Court, Case No 37-2017-00019775-CU-WM-CTL;
2) The Affordable Housing Coalition of San Diego County v. Tracy
Sandoval, et. al., Sacramento Superior Court, Case No. 34-2012-
80001158- CU-WM-GDS;
3) City of Chula Vista, et.al. v. Tracy Sandoval, et. al., Sacramento
Superior Court, Case No. 34-2014- 80001723-CU-WM-GDS
B. CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY: CONFERENCE WITH LEGAL
COUNSEL--ANTICIPATED LITIGATION -- Initiation of litigation pursuant to
Government Code Section 54956.9(d)(4):
Case(s): One (1)
City Attorney Googins announced that Item 15 would be continued to the meeting of August 15, 2017.
ADJOURNMENT
At 5:52 p.m., Mayor Casillas Salas adjourned the meeting to the Regular City Council Meeting on August
15, 2017, at 5:00 p.m., in the Council Chambers.
_______________________________
Sheree Kansas, Deputy City Clerk
Page 7City of Chula Vista
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City of Chula Vista
Staff Report
File#:17-0390, Item#: 2.
A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A
SOLE SOURCE PURCHASE AGREEMENT FOR ONE (1) PIERCE ARROW XT TRIPLE
COMBINATION PUMPER/FIRE ENGINE AND ONE (1) PIERCE ARROW XT URBAN
SEARCH AND RESCUE UNIT BETWEEN THE CITY AND PIERCE MANUFACTURING, INC.
B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING A
SOLE SOURCE PURCHASE AGREEMENT FOR ONE (1) BME TYPE III BRUSH ENGINE
BETWEEN THE CITY AND BOISE MOBILE EQUIPMENT, INC.
RECOMMENDED ACTION
Council adopt the resolutions.
SUMMARY
The Chula Vista Fire Department delivers fire, rescue and emergency medical services to Chula
Vista residents, visitors, and employees every day. Emergency response services are provided with
several different types of fire apparatus including triple combination pumper/fire engines, aerial ladder
trucks, an urban search and rescue (Heavy Rescue) unit, a type III brush engine and battalion chief
vehicles. The Fire Department needs to replace several fire apparatus due to excessive years of
service, escalating maintenance costs and safety issues. With the adoption of the Measure P Tax
Initiative, the City of Chula Vista is able to begin execution of a 10-year Measure P Fire Vehicles and
Equipment Fiscal Purchase Plan.
The Fire Department is requesting authorization to enter into a sole source purchase agreement with
Pierce Manufacturing, Inc. for one (1) Pierce Arrow XT Triple Combination Pumper and one (1)
Pierce Arrow XT Urban Search and Rescue unit.
The Fire Department is further requesting authorization to enter into a separate sole source purchase
agreement with Boise Mobile Equipment, Inc. for one (1) Type III Brush Engine.
All three of these new fire apparatus will replace existing frontline apparatus that are beyond their
frontline service life and need to be transitioned to reserve status per the Fire Apparatus and Fire
Staff Vehicle Replacement Plan collaboratively created by the Fire Department and Public Works
Department.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality
Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
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Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as
defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical
change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines,
the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Fire Department responds to Fire, Rescue and Emergency Medical incidents both within the City
and surrounding cities. In addition, the Fire Department provides mutual aid assistance throughout
the State of California on a reimbursable basis. These emergency services are provided with the
following frontline fire apparatus - eight (8) pumper/engines, two (2) aerial ladder trucks, one (1)
heavy rescue (urban search and rescue) unit, one (1) brush engine and two (2) battalion chief
vehicles. The reserve fire apparatus currently consist of the following - five (5) reserve
pumper/engines, one (1) reserve aerial ladder truck and two (2) reserve battalion chief vehicles.
As a result of several factors including, decreased vehicle replacement funding, excessive years of
service, escalating maintenance costs, increased downtime of frontline apparatus, decreased fleet
depth, decreased reliability and safety issues; the Fire Department is in need of several new fire
apparatus. The Fire Department and Public Works Department are challenged on a daily basis with
maintaining an adequate fire apparatus fleet (frontline and reserve) due to the above factors.
National Fire Protection Association (NFPA) Standard 1901 on Automotive Fire Apparatus and other
National Fleet Maintenance Organizations recommend large vehicle replacements based on several
criteria to include, years of service, mileage, maintenance costs, functional obsolescence, and
inability to obtain repair parts as well as technology and safety improvements. After extensive
research of national industry standard recommendations and standards adopted by other Fire
Departments, the Fire Department recommends that fire apparatus be replaced based on 10 to 12
years of frontline service plus 5 years of reserve service for a total service life of 17 years.
The one (1) frontline pumper/fire engine that will be replaced and transitioned to the reserve fleet
currently has 16 years of service to date. The one (1) reserve engine that will subsequently be
surveyed out of the Fire Department’s fleet currently has 25 years of total service.
The one (1) frontline urban search and rescue (heavy rescue) unit that will be replaced and
transitioned to the reserve fleet currently has 16 years of service. The existing urban search and
rescue (heavy rescue) unit will be transitioned to the Fire Department’s reserve fleet to enable the
same level of emergency rescue service to the community when the frontline is out of service for
mechanical repairs and/or deployed to large scale rescue incidents or national disasters throughout
the state as part of California’s Fire Assistance Agreement (CFAA).
The one (1) frontline type III brush engine that will be replaced and transitioned to the reserve fleet
currently has 21 years of service. The existing type III brush engine will be transitioned to Fire
Department’s reserve fleet to enable a direct replacement and the same level of service when theCity of Chula Vista Printed on 10/5/2017Page 2 of 4
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Department’s reserve fleet to enable a direct replacement and the same level of service when the
frontline is out of service for mechanical repairs and/or deployed on wildland fires throughout the
State as part of California’s Fire Assistance Agreement (CFAA).
The purchase of these three (3) new fire apparatus will significantly improve the overall quality,
reliability, cost effectiveness, fleet depth and safety of the City’s fire apparatus fleet to help maintain a
proper level of fire, rescue and emergency medical service to Chula Vista as well as the region and
state.
During the apparatus build process, if specific changes are required, the Fire Department is
requesting that the Council authorize the City Manager to make such changes, as long as the total
price does not increase by more than 4% above the total priced quoted by Pierce Manufacturing.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-
specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section
18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real
property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100,
et seq.).
Staff is not independently aware, and has not been informed by any City of Chula Vista City Council
member, of any other fact that may constitute a basis for a decision maker conflict of interest in this
matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. This resolution meets
the goals of Operational Excellence and Healthy Community. Updating our current fleet of fire
apparatus will allow the Fire Department to provide improved service with greater reliability and
efficiency. The new pumper/engine, urban search and rescue (heavy rescue) unit and type III brush
engine will improve response times; improve firefighter safety, and overall operational and fiscal
efficiency.
CURRENT YEAR FISCAL IMPACT
The total cost to purchase one (1) fire pumper/engine and one (1) urban search and rescue (heavy
rescue) unit and one (1) type III brush engine is $2,529,347.17. The Fire Department and Public
Works Department with approval from the Finance Department is recommending that these
purchases be made with pre-identified Measure P Fire Vehicles funding from fiscal 17/18. The
projected build time and subsequent delivery of the two (2) Pierce apparatus is approximately 12 to
14 months from PO issuance. The projected build time and subsequent delivery of one (1) Boise
Mobile Equipment apparatus is 9 months.
The associated equipment and outfitting expenses for one (1) type III brush engine are budgeted at
$36,000 and will occur in fiscal 17/18 via pre-identified Measure P funds in alignment with the 10-
year Measure P Fire Vehicles and Equipment Fiscal Purchase Plan.
The associated equipment and outfitting expenses for one (1) Pierce Arrow XT Triple Combination
Pumper and one (1) Pierce Arrow XT Urban Search and Rescue unit combined is budgeted atCity of Chula Vista Printed on 10/5/2017Page 3 of 4
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File#:17-0390, Item#: 2.
Pumper and one (1) Pierce Arrow XT Urban Search and Rescue unit combined is budgeted at
$493,375 and will occur in fiscal 18/19 via pre-identified Measure P funds in alignment with the 10-
year Measure P Fire Vehicles and Equipment Fiscal Purchase Plan.
ONGOING FISCAL IMPACT
None, except for annual maintenance
ATTACHMENTS
1. Pierce Arrow XT Triple Combination Pumper Quote (100% pre-pay)
2. Pierce Arrow XT Urban Search and Rescue Unit Quote (100% pre-pay)
3. HGAC - Boise Mobile Equipment - Type III Brush Engine quote
4. HGAC - Bid and Contract Documentation
Staff Contact: Jeff Peter, Steve Knapp, David Bilby
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Extension
One (1 )
654,273.00$
100% Prepayment Discount (20,186.00)$
APPARATUS COST 634,087.00$
Sales Tax @ 8.250%52,312.18$
Performance Bond 1,962.82$
California Tire Fee 10.50$
688,372.50$
Less 100% pre-payment at Contract Signing 688,372.50$
BALANCE DUE AT DELIVERY $0.00
money down and no payments for one (1) year if desired.
Discount for the 100% pre-payment option includes discounts for the chassis, interest, aerial
(if applicable), and flooring charges.
Any item added after this option is elected will come at additional cost and will be added to the
final invoice.
100% PRE-PAYMENT DISCOUNT SHOWN ABOVE IS AVAILABLE IN TWO WAYS:
a)
b)
*
*
If your department makes a 100% cash pre-payment at contract signing.
If your department signs up for a lease-purchase with Oshkosh Capital. This would require no
10.50$
TOTAL PREPAY PURCHASE PRICE 688,372.50$
$0.00
688,372.50$
52,312.18$
1,962.82$
If a 100% pre-payment were made at contract signing, the following discount would be applied to
the final invoice:
Each
Pierce Arrow XT Triple Combination
Pumper as per enclosed proposal for
delivery sum of 654,273.00$
CITY OF CHULA VISTA FIRE DEPARTMENT
100% Pre-Payment Option
August 10, 2017
(20,186.00)$
634,087.00$
2017-10-10 Agenda Packet Page 25
Extension
One (1 )
1,092,295.00$
100% Prepayment Discount (39,782.00)$
APPARATUS COST 1,052,513.00$
Sales Tax @ 8.250%86,832.32$
Performance Bond 3,276.89$
California Tire Fee 10.50$
1,142,632.71$
Less 100% pre-payment at Contract Signing 1,142,632.71$
BALANCE DUE AT DELIVERY $0.00
require no money down and no payments for one (1) year if desired.
Discount for the 100% pre-payment option includes discounts for the chassis, interest, aerial
(if applicable), and flooring charges.
Any item added after this option is elected will come at additional cost and will be added to the
final invoice.
100% PRE-PAYMENT DISCOUNT SHOWN ABOVE IS AVAILABLE IN TWO WAYS:
a)
b)
*
*
If your department makes a 100% cash pre-payment at contract signing.
If your department signs up for a lease-purchase with Pierce Financial Solutions. This would
10.50$
TOTAL PREPAY PURCHASE PRICE 1,142,632.71$
$0.00
1,142,632.71$
86,832.32$
3,276.89$
If a 100% pre-payment were made at contract signing, the following discount would be applied to
the final invoice:
Each
Pierce Arrow XT Urban Search and
Rescue unit per the enclosed proposal
for delivery sum of 1,092,295.00$
CHULA VISTA FIRE DEPARTMENT
100% Pre-Payment Option
August 4, 2017
(39,782.00)$
1,052,513.00$
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A SOLE SOURCE PURCHASE
AGREEMENT FOR ONE (1) PIERCE ARROW XT TRIPLE
COMBINATION PUMPER/FIRE ENGINE AND ONE (1)
PIERCE ARROX XT URBAN SEARCH AND RESCUE UNIT,
BETWEEN THE CITY AND PIERCE MANUFACTURING,
INC.
WHEREAS, The Fire Department delivers Fire and Emergency Medical Services to the
residents, visitors, and employees every day provided with several different types of fire
apparatus including triple combination pumper/fire engines, an urban search and rescue (Heavy
Rescue) unit, and a type III brush engine; and
WHEREAS, the Fire Department is requesting authorization to enter into a sole source
purchase agreement with Pierce Manufacturing, pursuant to Chula Vista Municipal Code section
2.56.070.B.4, with the approval of the Purchasing Agent, to purchase two fire apparatus: one (1)
Pierce Triple Combination Pumper/Fire Engine to replace an existing front line Pumper, which
will be placed into reserve status, and one (1) Urban Search and Rescue Unit to replace an
existing front line Urban Search and Rescue, which will be placed into reserve status; and
WHEREAS, the total cost to purchase the Triple Combination Pumper/Fire Engine and
the Urban Search and Rescue Unit is $1,831,005.21, which will be paid with funds already
included in the FY2017-2018 Measure P Expenditure Plan; and
WHEREAS, during the apparatus build process, if specific changes are required, the City
Council authorizes the City Manager to approve such changes as long as the total price does not
increase by more than 4% percent above the total quoted price by Pierce Manufacturing, Inc.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Chula Vista,
that it approves the sole source purchase agreement for one (1) Pierce Arrow XT Triple
Combination Pumper/Fire Engine and one (1) Urban Search and Rescue Unit between the City
and Pierce Manufacturing, Inc., in the form presented, with such minor changes as may be
required or approved by the City Attorney, a copy of which shall be kept on file in the Office for
the City Clerk, and authorizes and directs the City Manager to execute same, and if changes are
necessary in the build process, to approve such changes up to a 4% increase in the total quoted
price.
Presented by Approved as to form by
Jim Geering Glen R. Googins
Fire Chief City Attorney
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING A SOLE SOURCE PURCHASE
AGREEMENT FOR ONE (1) BME TYPE III BRUSH ENGINE
BETWEEN THE CITY AND BOISE MOBILE EQUIPMENT,
INC.
WHEREAS,The Fire Department delivers fire and emergency medical services to the
residents, visitors, and employees every day provided with several different types of fire
apparatus including triple combination pumper/fire engines, an urban search and rescue (Heavy
Rescue) unit, and a type III brush engine; and
WHEREAS, the Fire Department is requesting authorization to enter into a sole source
purchase agreement, pursuant to Chula Vista Municipal Code section 2.56.070.B.4, with the
approval of the Purchasing Agent, with Boise Mobile Equipment to purchase a Type III Brush
Engine to replace an existing front line Type III Brush Engine, which will be placed into reserve
status; and
WHEREAS, the total cost to purchase the Type III Brush Engine is $346,740.98, which
will be paid with funds already included in the FY2017-2018 Measure P Expenditure Plan; and
WHEREAS, during the apparatus build process, if specific changes are required, the City
Council authorizes the City Manager to approve such changes as long as the total price does not
increase by more than 4% percent above the total quoted price by Boise Mobile Equipment, Inc.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista
that it approves the sole source purchase agreement for one (1) BME Type III Brush Engine
between the City and Boise Mobile Equipment, Inc., in the form presented, with such minor
modifications as may be required or approved by the City Attorney, a copy of which shall be kept
on file in the Office of the City Clerk, and authorizes and directs the City Manager to execute
same and if changes are necessary in the build process, to approve such changes up to a 4%
increase in the total quoted price.
Presented by Approved as to form by
Jim Geering Glen R. Googins
Fire Chief City Attorney
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COOPERATIVE PURCHASING PROGRAM
Houston-Galveston Area Council of Governments
3555 Timmons, Suite 120, Houston, TX 77027
Phone: 800-926-0234 Fax: 713-993-4548
www.hgacbuy.org
INVITATION TO SUBMIT COMPETITIVE: BIDS PROPOSALS
INVITATION NO.: FS12-15 ISSUE DATE: July 9, 2015
CATEGORY: Fire Service Apparatus (All Types)
PURPOSE OF THIS INVITATION
The Cooperative Purchasing Program (HGACBuy) of the Houston-Galveston Area Council of Governments is
soliciting offerings for the furnishing of products/services as described herein. These products/services may be
purchased by any of more than 7,000 member local governments, districts, agencies in 49 states across the nation.
Responses must be submitted in an original and one (1) copy, and shall be subject to the terms, conditions,
requirements and specifications detailed in the documents comprising this Invitation. Responses are scheduled to be
opened publicly at H-GAC offices on the date indicated. For Bid Invitations, responses will be available for public
review until 4:00 p.m. CT that day, and on subsequent days by appointment only. Any Responses submitted later
than 1:00 p.m. on the due date will be returned unopened to the bidder/proposer.
PROCUREMENT SCHEDULE & DETAILS
DRAFT SPECIFICATION / INVITATION: May 7, 2015
PRE-BID/PROPOSAL CONFERENCE: June 4, 2015 @ 9:00 a.m. CT; Conference Room A
FINAL SPECIFICATION / INVITATION: July 9, 2015
BID/PROPOSAL RESPONSES DUE: August 13, 2015 @ 1:00 p.m. CT; H-GAC Clock
PUBLIC RESPONSE OPENING: August 13, 2015 @ 2:00 p.m. CT; H-GAC Clock
RECOMMENDATIONS TO BOARD: October 20, 2015
CONTRACT START DATE & TERM: December 1, 2015 thru November 30, 2017
The documents comprising this Invitation are available via web download at: https://www.hgacbuy.org/bids/
For assistance regarding this Invitation, please contact:
Name: Bill Burton Phone: 832-681-2514 E-mail: wburton@h-gac.com
CONTENTS OF THIS INVITATION
SECTION A - General Terms & Conditions
SECTION B - Product/Service Specific Requirements & Specifications (Final)
SECTION C - HGACBuy FORMS (Final)
SECTION D - Pro-Forma (Sample) Contract
This procurement conforms to government requirements for Competitive Procurement.
2017-10-10 Agenda Packet Page 37
LABELING OF SEALED RESPONSE PACKAGE
IMPORTANT:
You must affix an identifying label to the outside of your Sealed Response Package to
ensure proper identification and log-in at HGACBuy offices on receipt. HGACBuy is not
responsible for any response that might be lost or misdirected due to improper or unclear
labeling. Your label should look as follows and should be affixed conspicuously to the
package.
H-GAC Cooperative Purchasing
Sealed Bid/Proposal No. FS12-15
DO NOT OPEN IN MAIL ROOM
Responses by E-mail or FAX will not be acceptable. Hard copies, as described herein, plus
appropriate electronic media are required.
NOTICE REGARDING NATIONWIDE SALES POTENTIAL
HGACBuy is conducting this procurement with the objective of establishing one or more blanket type
contracts for use by our Members. Because our Members are located not only in Texas, but throughout
the country, we strongly urge you to participate in the process at the corporate level. If you do not sell
direct, your dealer network may still service customers while you handle the administrative functions of
providing quotes, accepting purchase orders, and collecting payments. If this is not feasible, we will work
with you to subsequently assign your contract to your dealers as necessary to service customers.
Whatever approach you choose to take, there is considerable potential sales value because HGACBuy is
being used not only in the State of Texas, but NATIONWIDE. This means that HGACBuy contractors
will have a special advantage available to them in promoting sales to government agencies throughout the
country… the ability to sell products without the need for the buyer to duplicate the competitive bidding
process and expend the associated staff time and taxpayer dollars. We believe an HGACBuy contract
would enhance your competitive position in the government marketplace, and are eager to work with you
to promote the best interests of our participating local governments and qualifying non-profit
organizations.
We look forward to your participation in our process. Please contact the HGACBuy staff member listed
on the cover of this Invitation for additional information.
2017-10-10 Agenda Packet Page 38
SECTION A
GENERAL TERMS & CONDITIONS
FOR BIDS AND PROPOSALS
INVITATION NO. FS12-15
DESCRIPTION: Fire Service Apparatus (All Types)
TABLE OF CONTENTS
1. INTRODUCTION ................................................................................................................................................ 2
2. DEFINITIONS, ABBREVIATIONS & ACRONYMS ........................................................................................ 2
3. NON-BINDING ORAL COMMENTS ................................................................................................................ 4
4. STRUCTURE OF RESPONSE ............................................................................................................................ 4
5. BASIC REQUIREMENTS & CONDITIONS ...................................................................................................... 4
6. OFFEROR'S AUTHORIZED SIGNATORY ....................................................................................................... 5
7. SURETY FOR INSURANCE .............................................................................................................................. 5
8. CONFIDENTIAL / PROPRIETARY MATERIALS ........................................................................................... 6
9. REFERENCES ..................................................................................................................................................... 6
10. INSURANCE ................................................................................................................................................... 6
11. OFFEROR CERTIFICATIONS ....................................................................................................................... 6
12. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION ............................................. 7
13. NON-RESIDENT RECIPROCAL SALES ACT ............................................................................................. 7
14. TEXAS MOTOR VEHICLE COMMISSION CODE & LICENSING ............................................................ 8
15. INTENT AND SCOPE OF SPECIFICATIONS .............................................................................................. 8
16. REQUIREMENTS APPLICABLE TO PHYSICAL GOODS ......................................................................... 8
17. PRODUCT CODES ......................................................................................................................................... 8
18. SPECIFIC DESCRIPTIVE REFERENCES ..................................................................................................... 9
19. MANUALS ...................................................................................................................................................... 9
20. STANDARD FEATURES & OPTIONS ......................................................................................................... 9
21. WARRANTIES, SALES & SERVICE .......................................................................................................... 10
22. H-GAC ORDER PROCESSING CHARGE .................................................................................................. 10
23. PRE-PAYMENTS AND DISCOUNTS ......................................................................................................... 10
24. INSPECTION / TESTING ............................................................................................................................. 11
25. PRODUCT DELIVERY................................................................................................................................. 11
26. OFFERED PRODUCT ITEM VARIANCES ................................................................................................ 11
27. REQUIREMENTS FOR SUBMISSION OF A RESPONSE ......................................................................... 11
28. CLARIFICATION TO SPECIFICATIONS & REQUIREMENTS ............................................................... 13
29. INCONSISTENT INFORMATION ............................................................................................................... 13
30. REJECTION OF RESPONSES ...................................................................................................................... 13
31. WITHDRAWAL OR MODIFICATION OF RESPONSES .......................................................................... 14
32. RESPONSE EVALUATION ......................................................................................................................... 14
33. ORDER OF PRECEDENCE PRIOR TO CONTRACT AWARD ................................................................ 14
34. AWARD OF CONTRACT ............................................................................................................................ 14
35. PRO-FORMA CONTRACT .......................................................................................................................... 14
36. CONTRACT TERM ...................................................................................................................................... 14
37. PERFORMANCE & PAYMENT BOND ...................................................................................................... 15
Revised: 01/26/15 Page 1 of 19
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38. CHANGE ORDERS ....................................................................................................................................... 15
39. DUPLICATION OF TERMS OR STATEMENTS ........................................................................................ 15
40. PUBLICITY ................................................................................................................................................... 15
41. TAXES ........................................................................................................................................................... 15
42. DRUG FREE WORKPLACE ........................................................................................................................ 15
43. PRODUCT NOTICES & MAILINGS ........................................................................................................... 15
44. HANDLING OF ORDERS & PAYMENTS .................................................................................................. 15
45. PRICE CHANGES ......................................................................................................................................... 16
46. CONTRACT ITEM CHANGES .................................................................................................................... 17
47. FORCE MAJEURE ........................................................................................................................................ 17
48. PERFORMANCE UNDER CONTRACT ..................................................................................................... 17
49. IMPLEMENTATION OF INTERNET BASED E-COMMERCE ................................................................ 18
50. CONTRACTOR ORIENTATION/TRAINING ............................................................................................. 18
51. LEGAL & CONTRACTUAL REMEDIES ................................................................................................... 18
52. NATIONWIDE SALES OPPORTUNITIES.................................................................................................. 19
1. INTRODUCTION
The Houston-Galveston Area Council (H-GAC) is a "Government-to-Government" procurement service for States,
State Agencies, Local Governments, Districts, Authorities, and qualifying Not-for-Profit Corporations (End Users).
End Users become Members of the H-GAC Cooperative Purchasing Program (HGACBuy) by executing an
Interlocal Contract, which is free of cost and evergreen unless cancelled. HGACBuy, acting on behalf of
Members, is soliciting competitive offerings for the furnishing of products and/or services, as described elsewhere,
which MAY be purchased by Members during the contract term. Members using the Program issue purchase
orders directly to HGACBuy contractors.
2. DEFINITIONS, ABBREVIATIONS & ACRONYMS
The following definitions, abbreviations and acronyms may be found in these specifications, and shall be interpreted
herein as specified below.
Definitions and Abbreviations:
Acceptance. Acceptance takes place when the End User agrees with the Contractor that the terms and conditions
of the contract have been met and verified. Acceptance is not the same as Receipt, and can only occur after intact
shipping, inspection by End User, and any onsite testing that has been stipulated as part of the order
Aggregate/Single Occurrence. The term "aggregate" in insurance terms is the sum of all claims against a specific
policy for a specific loss incident. The term "single occurrence" differentiates between multiple claims and single
claims against a specific policy. The inherent value of a policy's aggregate value is less important to an End User
than is the value of a single claim as stated under "single occurrence."
Approved. Acceptable to the "authority having jurisdiction."
ARO. “After Receipt of Order”. Used in conjunction with a defined time period (usually days or weeks) to
establish the delivery or lead time pursuant to any individual purchase transaction. In the case of orders for bodies
which will be mounted on a customer furnished cab/chassis, the term ARO shall be construed to mean “After
Receipt Of Cab/Chassis”.
Authority Having Jurisdiction. The authority shall be either H-GAC or the relevant End User based on the
requirements as stated in each specification item. Unless specifically stated, the authority shall be H-GAC.
Bidder. Any entity that submits a competitive bid to this Invitation. (See also "Offeror")
Change Order. Request by an End User for a change in the composition of an already submitted purchase order,
for example to change quantity ordered, add or delete items, etc.
Contract. Specifically, a contract between H-GAC and a successful Offeror which is executed based on an award
made pursuant this Invitation.
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Contract Pricing Worksheet. The standard H-GAC form to by used by Contractor in preparing a quotation to an
End User, upon which End User's purchase order will be based. Contractor may use another quotation form
provided it contains required information, and only if approved by H-GAC.
Contractor. The contracted business entity responsible for fulfilling a contract executed pursuant to this Invitation.
Dealer/Distributor. A duly authorized and/or franchised business entity which sells and services a manufacturer’s
product in a specified marketing area.
Defect. A discontinuity in a part or a failure to function that interferes with the service or reliability for which the
part was intended.
Electronic Media. As used herein, means computer based media such as 100mb Zip Disk, CDRom, e-mail, e-mail
attachment, file downloaded from the web, etc.
End User. (See "Participant" and “Member”)
Listed. Equipment or materials included in a list published by an organization, acceptable to the "Authority Having
Jurisdiction" and concerned with product evaluation, that conducts periodic inspection of production of listed
equipment or materials and whose listing states either that the equipment or materials meet appropriate standards or
has been tested and found suitable for use in a specified manner. NOTE: The means for identifying listed equipment
may vary for each organization concerned with product evaluation, some of which do not recognize equipment as
listed unless it is also labeled. The "authority having jurisdiction" should utilize the system employed by the listing
organization to identify a listed product.
Manufacturer. The person or persons, company firm, corporation, partnership, or other organization responsible
for taking raw materials or components and making a finished product.
May. A term indicating a permissive use or an acceptable alternative to a specified requirement.
Member. An authorized Participant in the Program. (See "Participant" and “End User”)
Motor Vehicle. The meaning of this term shall be based on the legal definition ascribed to it by the laws and/or
regulations of the state in which any specific sale made pursuant to a Contract takes place.
Must. A term indicating a mandatory requirement.
Offer or Offering. Any product or service offered in reply to this Invitation.
Offeror. Any entity that submits a competitive bid or proposal in response to this Invitation. Bidder or Proposer.
Participant. Generally, any qualifying governmental or non-profit entity which has executed an Interlocal Contract
for cooperative purchasing services with H-GAC.
Product Liability Insurance. Failure of Components and/or assembled equipment resulting in personal injury,
disability or death and/or property damage is covered under the product liability insurance provisions.
Product or Product Item. Any of the specific goods, materials, equipment or service(s) specified in this Invitation.
This term encompasses the base line item itself, and any and all accessories, options, modifications, ancillary
services, assembly, testing, etc. that may be included in the delivered Product.
Proposer. Any entity that submits a competitive proposal in response to this Invitation. (See also "Offeror")
Purchaser. The End User having responsibility for the specification, requisition, ordering and acceptance of the
Product or Service. (See also "End User")
Purchasing Authority. The agency that has sole responsibility and authority for negotiating, placing and, if
necessary, modifying any solicitation, purchase order, or other award issued by a governing body [H-GAC].
Quotation. See "Contract Pricing Worksheet".
Receipt. Receipt takes place when a Product or Service is delivered to an End User and a document is executed
that establishes that the Product is now in the possession of the End User or that the Service has been completed.
Receipt DOES NOT connote or imply Acceptance.
Response. All or part of any offering submitted in response to this Invitation.
Shall. A term indicating a mandatory requirement or action.
Should. A term indicating a recommended or advised response to a specified requirement.
Vendor. A manufacturer's representative or dealer authorized to make sales and supply parts and service.
Acronyms:
ANSI = American National Standards Institute
ASTM = American Society for Testing and Materials
ASME = American Society of Mechanical Engineers
CFR = U.S. Code of Federal Regulations
DOJ = U.S. Department Of Justice
DOT = U.S. Department Of Transportation
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EPA = U.S. Environmental Protection Agency
FAA = Federal Aviation Administration
FMVSS = U.S. Federal Motor Vehicle Safety Standards
H-GAC = Houston-Galveston Area Council of Governments
IEEE = Institute of Electrical and Electronics Engineers
MVD = Motor Vehicle Division of Texas Department of Transportation
NFPA = National Fire Protection Association
NHTSA = National Highway Traffic Safety Administration
NIOSH = National Institute For Occupational Safety And Health
NIST = National Institute of Standards and Technology
NTEA = National Truck Equipment Association
OSHA = U.S. Occupational Safety and Health Administration
RRC = Railroad Commission of Texas
SAE = Society of Automotive Engineers
TBPC = Texas Building and Procurement Commission (formerly GSC)
TxDOT = Texas Department Of Transportation
UL = Underwriter's Laboratories Inc.
VTCS = Vernon's Texas Civil Statutes
3. NON-BINDING ORAL COMMENTS
No oral comment, utterance or response made by any employee, member, or agent of H-GAC or any Member of the
Cooperative Purchasing Program shall be considered factual or binding with regard to this Invitation, or any contract
awarded as a result of this Invitation. Valid and binding terms, conditions, provisions, changes or clarifications, or
requests thereof, shall ONLY be communicated written form.
4. STRUCTURE OF RESPONSE
Depending on the Product or Service, market structures and sales practices can differ substantially. For example,
dealers may sell into any market or may be restricted to certain territories, manufacturers may sell direct or may be
limited by law to selling thru independent dealerships, etc. H-GAC’s objective is to ensure that End Users, no
matter where located, can buy contracted products/services and receive quality and timely service and support, while
at the same time allowing for the most appropriate and effective response to this Invitation. Therefore, responses to
this Invitation will be accepted in conformance with the following scenarios and requirements:
A. Single Respondent Acting Alone Or As "Lead" For A Group:
Offeror shall complete and sign a Form A and, if contracted, shall be solely responsible for all contractual
requirements including administration, processing of purchase orders and handling of payments for
transactions which may involve other dealers who actually deliver the products or services.
B. Multiple Respondents Acting Jointly:
A single Response shall be submitted, and each party to the Response shall complete and sign a separate Form
A to be included in the single Response. If the Response is successful each party shall sign a separate contract
with H-GAC and shall be responsible for compliance with all terms and conditions. Only those which have
executed a written contract with H-GAC may process purchase orders and payments.
In any event, Offeror may be a party to one, and only one, response.
5. BASIC REQUIREMENTS & CONDITIONS
a. The final requirements and specifications contained herein may be different, perhaps materially, from those in
the “Invitation To Attend Pre-Bid / Pre-Proposal Conference”, if any. It is Offeror’s sole responsibility to
thoroughly examine and review all documentation associated with this Invitation, including any Addendums,
and to insure that any response submitted complies in every respect with all requirements.
b. Any Addendum to this Invitation which may be required prior to the Response due date will be delivered to
those prospective Offerors of record who have previously obtained a copy of this Invitation from H-GAC.
Prospective Offerors shall be responsible for obtaining all documents relating to submission of a Response.
c. Offeror shall thoroughly examine any drawings, specifications, schedules, instructions and any other
documents, supplied as a part of this Invitation, and is solely responsible for understanding and compliance.
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d. H-GAC shall not be liable for Offeror's incomplete documentation, or for any costs associated with
preparation and submission of any Response hereto. Additionally, all components of any Response become the
property of H-GAC, and shall be considered to be in the public domain.
e. Offeror shall make all investigations necessary to become thoroughly informed regarding any plan and/or
infrastructure that may be required to support delivery of any Product or Service covered by this Invitation. No
plea of ignorance by Offeror stemming from failure to investigate conditions that may now or hereafter exist,
shall be accepted as a basis for varying H-GAC's requirements, or Offeror's/Contractor's obligations or
entitlements.
f. Requests for changes to the requirements or specifications herein must be in writing (e-mail, fax, letter) and
must be received by H-GAC no later than fifteen (15) calendar days prior to the Response Due Date. H-GAC
will review such requests, but may or may not make changes at its sole discretion. Changes, if any, will only be
made by written Addendum sent to addressees of record. In any event, it is Offeror's sole responsibility to
insure that any and all Addendums which may have been issued have been received and addressed.
g. By submission of a response, Offeror expressly understands and agrees that all terms and conditions herein will
be part of any subsequent contract that is executed pursuant to this Invitation.
h. Offeror is advised that all H-GAC contracts are subject to the legal requirements established in any applicable
Local, State or Federal statute.
i. Offeror/Contractor must be in compliance with all licensing, permitting, registration and other applicable
legal or regulatory requirements imposed by any governmental authority having jurisdiction. It is
Offeror/Contractor’s responsibility to insure that this requirement is met, and to supply to H-GAC upon
request, copies of any license, permit or other documentation bearing on such compliance.
j. Unless otherwise established elsewhere in this Invitation, NO minimum purchase quantities or spending levels
are provided or guaranteed by H-GAC or any End User.
k. This Invitation is not meant to restrict competition, but rather is intended to allow for a wide range of responses.
l. Responses which are 'qualified' with conditional clauses or alterations of or exceptions to any of the terms and
conditions in this Invitation may be deemed non-compliant at H-GAC's sole discretion.
m. The term ‘Offeror’, or derivative thereof, shall become synonymous with ‘Contractor’ for any successful
Offeror recommended for a contract pursuant to this Invitation.
n. H-GAC reserves the right to:
• Reject any and all offers received in response to this Invitation.
• Reject any part of an offer received in response to this Invitation.
• Determine the correct price and/or terminology in the event of any discrepancies in any response.
• Accept a response from, and enter into agreement with, other than the lowest price Offeror.
• Accept responses and award contracts to as many or as few Offerors as H-GAC may select.
• Amend, waive, modify, or withdraw (in part or in whole) this Invitation, or any requirements herein.
• Hold discussions with Offerors, although award may be made without discussion.
• Request an Offeror to give a presentation of the Response at a time and place scheduled by H-GAC.
• Exercise any of these rights at any time without liability to any Offeror.
o. H-GAC reserves the right to determine that conditions exist which prevent the public opening of responses on
the date and at the time advertised, and to reschedule the public opening for a future date and time. Responses
received by H-GAC by the original deadline will be secured unopened until the rescheduled opening date and
time, and those having timely submitted such responses will be notified.
6. OFFEROR'S AUTHORIZED SIGNATORY
The signatory shall be authorized to sign and contractually bind Offeror, and shall sign any and all Response
documentation requiring a signature.
7. SURETY FOR INSURANCE
Contractor shall be responsible for using a surety company properly licensed by any and all states in which
Contractor will do business with Participants. The surety company shall not expose itself to any loss on any one risk
in an amount exceeding ten percent (10%) of its surplus to policy holders, provided any risk or portion of any risk
shall have been reinsured, and such reinsurance shall be deducted in determining the limitation of risk applicable to
H-GAC's insurance requirements.
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8. CONFIDENTIAL / PROPRIETARY MATERIALS
All documentation submitted as part of Offeror's response to this Invitation will be considered to be in the public
domain and may be made available to Members and others, after contract award, upon properly submitted request. If
Offeror submits documents marked “confidential” or “proprietary”, the Response may be deemed non-compliant.
9. REFERENCES
a. Offeror shall list the names of at least five government agencies within the continental United States which
have purchased from Offeror products or services similar to those covered by this Invitation, within the last two
years. H-GAC reserves the right to determine if such products or services are appropriately similar.
b. Offeror may provide reference information in whatever format desired, but each should include the following
specific information:
• Agency name
• Contact person name
• Address
• Phone & Fax numbers
• Description of product(s) or service(s) and date sold
c. Other information, including criticism however learned, may be used by H-GAC in evaluation of responses.
10. INSURANCE
a. Unless otherwise stipulated in Section B, Offeror/Contractor must have the following insurance and coverage
minimums:
General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate
limit of at least two times the Single Occurrence limit.
Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate
limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus. For
Automotive Fire Apparatus, see Section B – Product Specific of this Invitation.
Property Damage or Destruction insurance is required for coverage of End User owned equipment while in
Contractor's possession, custody or control. The minimum Single Occurrence limit is $500,000.00 and the
General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried
in several ways, e.g. under an Inland Marine policy, as part of Automobile coverage, or under a Garage Keepers
policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted
to H-GAC.
b. Insurance coverage shall be in effect for the length of any contract made pursuant to this Invitation, and for any
extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of
the contract period.
c. Original Insurance Certificates must be furnished to H-GAC on request, showing Offeror/Contractor as the
insured and showing coverage and limits for the insurances listed above.
d. If any Product(s) or Service(s) will be provided by parties other than Offeror/Contractor, all such parties are
required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate
insurance certificate must be submitted for each such party.
e. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and
document accuracy.
11. OFFEROR CERTIFICATIONS
Offeror, by submission of a Response hereto, makes the following certifications under penalty of perjury and
possible contract termination if any of these certifications are found to be false.
Non-Collusive Response
a. The prices in the Response have been arrived at independently without collusion, consultation, communication,
or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other
Offeror or potential competitor.
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b. The prices which have been quoted in the Response (unless otherwise required by law), have not been
knowingly disclosed by Offeror and will not be knowingly disclosed by Offeror prior to the public response
opening, either directly or indirectly, to any other Offeror or competitor.
c. No attempt has been made or will be made by Offeror to induce any other person, partnership or corporation to
submit or not to submit a response for the purpose of restricting competition.
Non-Biased Specifications
This Invitation contains no requirements considered to be unduly biased in favor of Offeror or any other Offerors
that may be competing for this procurement.
No Financial Interest or Other Conflict
a. No H-GAC officer, employee, Board of Directors member or member of any H-GAC board or commission,
nor family member of any such person, has a financial interest, direct or indirect, in Offeror or in any contract
Offeror might enter into with H-GAC.
b. No economic or employment opportunity, gift, loan, gratuity, special discount, trip, favor or service has been, or
will be, offered or given to any officer, employee, Board of Directors member, or member of any H-GAC board
or commission, nor to any family member of any such person.
Debarment and Suspension Status
a. Offeror is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any government agency, nor is Offeror an agent of any person or entity
that is currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
covered transaction by any government agency.
b. Offeror has not within a three year period preceding this Invitation been convicted of or had a civil suit
judgement renedered against Offeror for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain or performing a public transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statement, or receiving stolen property.
c. Offeror is not presently indicted for or otherwise criminally or civilly charged by a government entity (federal,
state, or local) with commission of any of the offenses enumerated above.
d. Offeror has not, within a three year period preceding this Invitation, had any government (federal, state, or
local) transactions terminated for cause or default.
Insurance Coverages
Offeror has and will maintain insurance coverage in accordance with the requirements of this Invitation.
Licensing & Permits
Offeror(s) has (have) all licenses and/or permits, required by any and all governmental entities having jurisdiction,
to legally sell the products/services offered.
12. HISTORICALLY UNDERUTILIZED BUSINESS (HUB) PARTICIPATION
a. To satisfy Texas' statutory requirements [Government Code, Chapter 2161, Subchapter D], H-GAC requires all
Offerors to supply information in any bid/proposal response listing (1) the total number of subcontracts and (2)
the total number of HUB contracts applicable to the Products or Services offered in the response. Local
governments often require this information for their own reporting requirements prior to placing orders through
the H-GAC Cooperative Purchasing Program.
b. Offeror must complete Form B and include subcontracts with HUB’s that provide any materials or services
related to sales that may be made thru H-GAC’s Cooperative Purchasing Program.
13. NON-RESIDENT RECIPROCAL SALES ACT
As required by Texas Civil Statutes in the award of contracts, an offeror which is not a Texas resident business must
determine if its state of residence prohibits award of government contracts to Texas resident offerors without
penalty. If Offeror’s resident state DOES penalize Texas offerors, Offeror must provide this information along
with a copy of its applicable resident state's statute in the Response.
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14. TEXAS MOTOR VEHICLE COMMISSION CODE & LICENSING
Sales of motor vehicles in the State of Texas are subject to the Texas Motor Vehicle Commission Code. If this
Invitation includes any motor vehicle to be sold in the State of Texas, Offeror certifies by submission of a response
hereto that all required Texas Motor Vehicle Commission licenses are in place and current, and that copies of all
such licenses have been submitted with the Response. Further, it shall be Contractor's responsibility to keep
current all required Texas Motor Vehicle Commission licensing during the term of the contract, and to furnish
license copies at any time on request by H-GAC. If Contractor does not maintain current licensing, H-GAC
reserves the right to immediately terminate the contract.
NOTE: In accordance with the Texas Motor Vehicle Commission Code, contracts for motor
vehicles to be sold within the state of Texas may be made ONLY with properly licensed Texas
Motor Vehicle Dealers. Therefore, to be considered for a contract covering Texas End Users,
the Response must include a Form A from a licensed Texas Motor Vehicle Dealer
15. INTENT AND SCOPE OF SPECIFICATIONS
a. The intent of the specifications herein is to provide Offeror with sufficient information concerning the
Products/Services to be contracted such that Offeror can prepare and submit an acceptable Response.
b. The specifications may be detailed or general in nature with regard to any particular Product/Service. Where not
otherwise specified, details of construction, materials, or the way in which services will be provided, are left to
the discretion of the Offeror, provided only that any offering shall conform, as a minimum, to best Industry
standards and practices and to what is currently being sold in the marketplace.
c. Responses shall be considered only from Offerors that have established good reputations in their markets, and
who furnish satisfactory evidence of ability to supply the Products/Services specified herein.
d. Offeror shall show proof of ability to provide to End Users prompt and competent service, including parts if
applicable, for all Products/Services covered by this Invitation, by proper completion of a Service Organization
Document as described elsewhere herein.
16. REQUIREMENTS APPLICABLE TO PHYSICAL GOODS
In the case of physical goods (e.g. equipment, material, supplies, as opposed to services), all Products offered must,
unless otherwise stipulated in Section B:
a. Be new, unused, and not refurbished.
b. Not be a prototype insofar as the general design, operation and performance. This requirement is NOT meant to
preclude Offeror from offering new models or configurations which incorporate improvements in a current
design or add functionality, but which in such new model or configuration may be new to the marketplace.
c. Include any and all accessories which may or may not be specifically mentioned herein, but which are normally
furnished or which are necessary to make a delivered Product ready for its intended use. Such accessories shall
be assembled, installed and adjusted such that the Product is ready for continuous operation at time of delivery.
d. Have assemblies, sub-assemblies and component parts that are standard and interchangeable throughout the
entire quantity of a particular Product as may be purchased simultaneously by any individual End User.
a. Be designed and constructed using current industry accepted engineering and safety practices, and materials.
b. Be available for inspection at any time prior to or after procurement.
17. PRODUCT CODES
Unless otherwise addressed in Section B of this Invitation, the following requirements shall apply:
a. Each Product/Service offered shall be uniquely identified using an H-GAC Product Code, which shall be
determined as described in Section B of this Invitation. Offeror shall offer ONLY ONE Product for any
particular Product Code. For example, Offeror may wish to submit a bid for Product Code ABC and may have
another offering that also meets the requirements for ABC. Offeror MAY NOT submit two offerings for ABC.
The alternate offering that also meets the requirements for ABC must be offered as an option
"upgrade/downgrade" to ABC on Form E.
b. Pricing for optional upgrades or downgrades to base bid items should be quoted as an “adder” or “deduct”
amount as appropriate, to be applied to the offered price of the base Product Item listed on Form D.
c. Base bid items and their associated HGACBuy Product Codes are included in the Section B and/or on Form D.
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d. Selection of Product Codes for which to submit an offer is at Offeror’s sole discretion.
18. SPECIFIC DESCRIPTIVE REFERENCES
Except for Base Product Items listed on Form D, any reference to a specific catalog, data sheet, form, brochure,
model name or number, etc. used herein to describe an item such as an option or accessory is only descriptive and is
not to be considered restrictive unless otherwise noted. Such references are normally used only to indicate a type,
general description, level of quality and/or required performance standards.
19. MANUALS
Unless otherwise specified or superceded herein, each Product delivered under an H-GAC contract, and if
applicable any options thereto, shall be supplied with at least one (1) copy of a safety and operating manual. The
cost of any such manuals must be included in the base price for any Product Item offered hereunder. If more
detailed and technically orientated parts and maintenance manuals are available for a Product or option, at a cost,
they shall be offered as options on the FORM designated herein for such options, or elsewhere in the Response as
may be directed herein.
20. STANDARD FEATURES & OPTIONS
The following requirements are applicable primarily to physical goods.
Standard Features
a. The stated minimum requirements for all Products listed herein include what H-GAC considers to be
“standard” features. Even though such features might normally be offered as options rather than as standard,
they are nonetheless considered to be standard in this Invitation, and must be included in the base price for any
Product offered. Such features SHOULD NOT be offered as options except as deducts for their omission from
the base Product.
b. If it is unclear in the Response that an H-GAC standard feature is included in the base price, it will be assumed
that such is the case. If awarded a contract Offeror will be expected to sell the Product with all H-GAC
specified standard features included in the base price.
c. Any feature or accessory normally offered by manufacturer as "standard" shall be considered a standard feature
and shall be included in the base price of any offering, even though not specifically listed as a requirement in
H-GAC’s specifications. Such features SHOULD NOT be offered as options except as deducts for their
omission from the base Product.
Options - General
a. Options are considered to be any features or accessories, other than H-GAC's and Manufacturer's "standard"
features or accessories.
b. Options should be offered on the FORMS designated for quoting options. Each option should be listed and
described on a separate line, and should include any Manufacturer's/Dealer's code number. If no
Manufacturer's/Dealer's code number exists, Offeror should create one.
c. Prices for all offered options shall be assumed to include any installation or mounting required to make it a fully
functional component of the Product, unless otherwise stated in Offeror's response.
Required Options
a. Product specifications in this Invitation may include H-GAC "Required Options". If so, Offeror must quote a
price for ALL such options, and, if there is an H-GAC Option Code provided in this Invitation for such options,
it MUST be used as part of the description.
b. For any specific "Required Option", Offeror may quote an equivalent so long as its design and performance are
as good as, or better than, the specified option item. Responses which do not include pricing for Required
Options may be considered non-compliant.
Other Options
a. "Suggested" or "Other" options may be listed for any particular Product in this Invitation, and Offeror is
encouraged to quote pricing for such options. The extent of offered options in any response may be taken into
consideration as part of the award criteria, at H-GAC's sole discretion.
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b. Offeror is encouraged to include options for non-equipment items that may be applicable to a sale, such as:
Extended Warranties, Maintenance Agreements, Buy-back or Trade-In Agreements, Out-of-state Delivery
Charges, Quantity or Special Discounts, Extended Training Classes, etc.
Published & Unpublished Options
a. H-GAC Cooperative Purchasing Program (Program) contracts are awarded through a public competitive bid or
proposal (RFP) process. Further to that process, Program policy considers an 'option' listed and priced in a bid
or RFP Response: (1) To be a "Published Option"; (2) To be part of any awarded contract; and (3) To be
available for purchase by Program members separately and independently from associated base line items.
However, since Published Options may have not been subjected to the same scrutiny as the associated base line
items, it cannot be concluded they were directly competed. Therefore, pursuant to Local Government Code
252.021(a), purchase of a published option costing more than $50,000 shall not be allowed. Furthermore,
H-GAC reserves the right at its sole discretion to disallow purchase of any Published Option through the
Program if deemed contrary to the intent of the law.
b. Any option that has not been listed and priced in the Response is considered to be an “Unpublished Option”.
Unpublished Options may be sold, but only in connection with the sale of a base Product Item, and only insofar
as the total cost of all Unpublished Options remains below twenty five percent (25%) of the total summed cost
of the base Product(s) plus any Published Options.
c. No Published or Unpublished Option may be sold which essentially converts a Product such that it competes
with a Product Item awarded to another contractor.
21. WARRANTIES, SALES & SERVICE
Unless otherwise addressed in Section B, the following requirements shall apply:
a. Offeror must be a properly franchised dealer authorized to sell and service, including warranty service, all
products offered and sold in response to the bid invitation or under any H-GAC contract.
b. Offeror shall provide detailed Parts and Labor Warranty information with the Response. If Offeror submits a
warranty with the Response which does not meet the minimum requirements herein, Offeror agrees by
submission of a Response that such warranty shall be considered to be amended to meet those minimums.
c. Warranties shall be manufacturer's standard and shall be inclusive of any other warranty requirements which
may be stipulated elsewhere herein.
d. Any warranties offered by a dealer shall be in addition to the manufacturer’s standard warranty, and shall not be
a substitute for such. Offeror's base price for any Product shall be inclusive of the standard warranty.
e. Complete warranty information will be supplied to End User with each Product sold.
a. Warranties need not apply to normal maintenance service or adjustments, or to any product reasonably shown to
have been repaired or altered in any way so as to affect its stability, or to any product which has been subject to
misuse, negligence, or accident.
f. Offeror/Contractor is encouraged to offer extended warranties as an option.
g. Neither H-GAC nor End User assume any warranty or liability on Contractor’s behalf unless made or
assumed in writing, initiated by Contractor, and agreed to in writing by H-GAC or the End User respectively.
h. Contractor shall be responsible for the execution and effectiveness of all product warranty, and shall be the
sole source for solution to problems arising from warranty claims. Contractor agrees to respond directly to
correct warranty claims and to ensure reconciliation of warranty claims that have been assigned to a third party.
22. H-GAC ORDER PROCESSING CHARGE
H-GAC will levy an Order Processing Charge on Contractor for each sale done thru the H-GAC contract, with the
exception of orders for motor vehicles. Any bid pricing submitted will be considered to include the Charge. The
amount of the applicable charge shall be per the most current H-GAC schedule. For motor vehicle orders, the
Processing Charge shall be levied on and paid by the End User.
23. PRE-PAYMENTS AND DISCOUNTS
a. Progress, pre-payment and special discounts of any kind may be offered and detailed in the Response. Such
discounts shall be clearly explained, but shall not be a determining factor in awarding contracts except in the
case of tie offerings.
b. Quantity discounts applicable to similar Products sold to one or more End User Departments may be offered.
Determination as to product similarity shall rest solely with Contractor.
c. For specific purchases, any proposed quantity, pre-payment or special discounts shall be clearly shown on the
Contract Pricing Worksheet.
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24. INSPECTION / TESTING
All Products sold pursuant to this Invitation shall be subject to inspection/testing by or at the direction of H-GAC
and/or the ordering End User, either at the delivery destination or the place of manufacture. In the event a Product
fails to meet or exceed all requirements of this Invitation, and unless otherwise agreed in advance, the cost of any
inspection and/or testing, shall be borne by the Contractor.
25. PRODUCT DELIVERY
Unless otherwise addressed in Section B, the following requirements shall apply:
a. Title to goods, and responsibility and liability for loss and/or damage in shipping pass to End User at the
delivery destination after receipt and acceptance have taken place. Cost of shipping/delivery shall be paid by
End User unless otherwise agreed to by Contractor. If Contractor will be paying for shipping/delivery,
shipping terms must be "F.O.B. Destination, Freight Prepaid". If End User will be paying for
shipping/delivery, shipping terms must be “F.O.B. Destination – Freight Collect”.
b. The details for the application and calculation of shipping and delivery charges must be stated in the Response
on Form E. Any freight, shipping or delivery charged to End User will be prepaid and added to the invoice,
and will be clearly shown an any Contract Pricing Worksheet or other quote presented to the End User.
c. The estimated delivery time after receipt of order (ARO), inclusive of Saturdays, Sundays and holidays, for all
Products offered must be stated in the Response. Actual delivery for any particular order must be confirmed
with End User at time of order placement, and must be stated clearly on the Contract Pricing Worksheet.
d. Contractor shall be responsible for delivery and Acceptance according to the requirements of the Contract and
the Purchase Order.
e. Contractor shall advise End User prior to making any shipment/delivery, and shall make such
shipment/delivery in accordance with End User's requirements, providing only that such arrangements do not
contravene any requirement of the H-GAC contract unless agreed to by Contractor.
f. The execution of all required tests, certifications and/or licensing, and costs thereof, shall be the responsibility
of Contractor. Upon request by End User or H-GAC, Contractor shall provide any documentation or
certification related to such tests, certifications or licensing.
26. OFFERED PRODUCT ITEM VARIANCES
Any variance in the specifications or performance of Products offered pursuant to this Invitation shall be acceptable
to H-GAC only insofar as it MEETS or EXCEEDS the specifications and requirements of this Invitation.
27. REQUIREMENTS FOR SUBMISSION OF A RESPONSE
Unless otherwise addressed in Section B, the following requirements shall apply:
a. Responses shall be submitted in two complete printed sets including an Original and one (1) Copy in separate
"hard side" three-ring binders. The outer spine of each binder shall be labeled showing this Invitation No.,
Offeror Name, and either "Original" or "Copy", as applicable. The Original printed response will be
considered to be the binding Response in case of any conflicts between printed copies and electronic copies.
Except for required forms, H-GAC Invitation documents should not be included in the Response.
b. The Original and the Copy shall be submitted complete, except that the Electronic Media should be submitted
only with the Copy.
c. All required H-GAC FORMS and documents shall be properly completed, without exception or Offeror’s
Response may be deemed non-compliant. Offeror may not modify the format of any H-GAC FORM in any
way. Offeror may photocopy or print blank FORMS as needed. Information submitted on the printed copies of
the FORMS may not be handwritten except for signatures and initials. It is Offeror's responsibility to insure
that printed FORMS are clear and legible. Handwritten and illegible entries may be rejected. Offeror's printed,
stamped or typed name shall appear on every FORM submitted in the Response.
d. The entire response submission shall also be submitted on electronic media, including all required H-GAC
FORMS. Offeror is strongly advised to make and work with copies of the original electronic FORMS. The
originals can then be used to make additional electronic or printed copies of the blank FORMS. Signatures are
not required on the electronic FORMS.
e. The Response shall include ample written evidence, in the form of technical specifications, cut/tear sheets,
brochures, pictures, drawings, etc., to demonstrate that all specifications herein have been met and/or exceeded.
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2017-10-10 Agenda Packet Page 49
f. The Response shall include, in any format desired, an overview of the Service Organization which will support
Products sold under any H-GAC contract. The overview must include facility locations, phone numbers and
Service Manager names, as well as the following:
- The procedure to be used by an End User requiring repairs.
- Typical turn-around time on repairs.
- Service Department days and hours of operation.
- Number of qualified / factory trained service personnel normally on hand.
- Description of the parts inventory on hand.
- Training services, facilities and personnel available.
g. Responses shall be enclosed in a sealed package(s) addressed to the Houston-Galveston Area Council,
Cooperative Purchasing. The following information shall be stated on the exterior of the package(s):
• Name and address of Offeror.
• Date and hour of public response opening.
• Bid/Proposal Invitation number.
• The statement: "SEALED BID/PROPOSAL, DO NOT OPEN IN MAIL ROOM".
H-GAC shall not be responsible for any Response not properly labeled.
h. Submission of a COMPLETE Response by telegraphic or electronic transmission is not acceptable. However,
Responses may be modified by telegraphic or electronic notice if such notice is received prior to the deadline
for submission.
i. Samples, when required, shall be submitted within the time specified and at no expense to H-GAC. If not
destroyed or consumed during testing, samples will be returned upon request at Offeror's expense.
j. Offeror shall provide firm contract pricing for all Products and Options being offered.
k. If applicable, responses shall include copies of all current licensing which may be required by the Texas Motor
Vehicle Division for execution of sales pursuant to any contract with H-GAC.
l. Due to the complexity of responses and to aid in evaluation, the Response should contain ALL required
information in tabbed sections as detailed below. Omission of any required FORM or information will be
sufficient grounds for H-GAC to consider your response to be non-compliant.
m. First Section:
• Form(s) A – Offeror Identification & Signatory: Identifies the offering party(ies), and should be
completed by each party to the Response. If awarded, a contract will be executed with each.
• Form B – Historically Underutilized Business Enterprises: Used to collect information about
disadvantaged and minority suppliers and subcontractors, and to commit Offeror to working with
Participants toward their program goals.
• Form C – Response Checklist: Certification, and also an aid, to insure that all required information has
been included in your Response.
• References, formatted as described elsewhere herein.
• Service Organization Document, formatted as described elsewhere herein.
Second Section:
• Form D – Offered Items Pricing: For Bids, contains the list of the Product Items covered by this
Invitation. Select the items offered and fill in the price for each. (For RFPs, follow the instructions in
Section B as this Form may or may not be used.)
• Form E – Published Options: Used to list and price all offered options. List, each on a separate line, all
upgrades, downgrades, optional equipment, features, accessories and services which you desire to sell thru
the H-GAC contract, if awarded. Published catalogs/price sheets may be listed, along with the discount
structure that will apply. (For RFPs, follow the instructions in Section B as this Form may or may not be
used.)
• Form W-9 – Request for Taxpayer Identification Number and Certification: Should be completed by
each party to the response.
Third Section:
• Technical Specifications, Product Brochures, Tear Sheets, Cut Sheets, Strippers, etc. which clearly list and
show all the standard features and capabilities of each Product Item offered on Form D.
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2017-10-10 Agenda Packet Page 50
• Warranty Documentation, as described elsewhere herein, for all items offered.
Fourth Section:
• Copies of any applicable Texas MVD Licenses.
• Electronic Media, containing the complete response including all required FORMS, stored in a pouch or an
envelope such that it will not fall out of the binder. (Required in 'Copy' only, not in 'Original'.)
• Form CIQ – Conflict Of Interest Questionnaire: Chapter 176 of the Texas Local Government Code
requires vendors and consultants contracting or seeking to contract with H-GAC to file a Conflict of
Interest Questionnaire (CIQ) if they have an employment or other business relationship with an H-GAC
officer or an officer’s close family member. The required questionnaire is located at the Texas Ethics
Commission website: http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm. It is Bidder's
responsibility to download the form and furnish a completed copy with the Response, if it is applicable.
n. By submittal of Response, Offeror certifies to the best of its knowledge that all information is true and correct.
28. CLARIFICATION TO SPECIFICATIONS & REQUIREMENTS
a. If Offeror is in doubt as to the meaning of any item in this Invitation, a written request for clarification may be
submitted to H-GAC up to fifteen (15) calendar days prior to the deadline for response submission. H-GAC
shall not be responsible for late delivery. Requests may be transmitted by FAX or e-mail to the assigned
Specification Specialist, and should clearly reference this Invitation number and the specific page and paragraph
in question. If there are multiple questions, they should be stated separately and numbered.
b. Any interpretation of Invitation documents, if made, will be by written Addendum duly issued. A copy of such
Addendum will be mailed or delivered to each person officially on record as having been sent a copy of this
Invitation. H-GAC will not be responsible for any other explanation or interpretation of the Invitation
documents made or given prior to the award of the contract.
c. Any objections to the Invitation documents must be filed in writing with H-GAC on or before fifteen (15)
calendar days prior to the deadline for submission of responses.
d. Prospective offerors are advised that, after a draft specification has been issued, the Pre-Bid/Proposal
Conference is the primary forum through which comments and suggestions may be offered for consideration by
H-GAC prior to issuance of the final invitation and specifications.
e. All best efforts have been made to insure that the product/service descriptions and associated specification
information in Sections B & C are correct, and adequate time has been given to prospective Offerors to point
out mistakes. However, if an error remains and is caught by Offeror before the scheduled bid/proposal opening,
Offeror shall make note of the required correction in the Response, and shall also notify H-GAC prior to the
opening of responses.
29. INCONSISTENT INFORMATION
H-GAC review of responses supplied on H-GAC FORMS is a significant part of the evaluation process. Offeror
shall state clearly all information required on the FORMS. Offeror's information supplied on the FORMS shall take
precedence in the event any standard “boilerplate” type language included in Offeror's response is inconsistent with
the information supplied by Offeror on the H-GAC FORMS. In all cases, information on H-GAC's printed
FORMS supplied as part of Offeror's response shall take precedence over information supplied on electronic media.
30. REJECTION OF RESPONSES
a. H-GAC may reject a response if:
• Offeror misstates or conceals any material fact in the Response, or if,
• Offeror does not strictly conform to law or the requirements of this Invitation.
b. H-GAC may reject any and all responses, and may reject any part of a response.
c. H-GAC, at it's sole discretion, may also waive any formalities or irregularities in any response, or ask for
corrected information except for pricing.
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31. WITHDRAWAL OR MODIFICATION OF RESPONSES
Once received by H-GAC, responses may be modified or withdrawn prior to the submission deadline only if the
request to do so is in writing submitted by Offeror's authorized representative. Responses and requests for
modification received after the submission deadline will not be accepted. Requests for response withdrawal
received after the submission deadline will be accepted if the request to do so is in writing submitted by Offeror's
authorized representative.
32. RESPONSE EVALUATION
For Bid Responses:
a. Section B will state whether the contract will be awarded to the lowest responsible bidder or to the bidder who
provides goods or services at the best value for H-GAC and its participants.
b. If the contract will be awarded based on best value, Section B will state any relevant criteria which H-GAC will
consider.
c. For each offered Product Item, H-GAC may use the offered price, prices for Required Options, and the prices
of selected common Published Options to determine the lowest responsible offer.
d. Failure of Offeror to submit pricing for frequently purchased options and any H-GAC required options may
cause response to be considered non-compliant at H-GAC’s sole discretion.
For Proposal Responses:
e. H-GAC will evaluate proposals as detailed in Section B.
f. By submission of a Response Offeror indicates acceptance of the evaluation technique, and recognizes and
accepts that H-GAC may at it's sole discretion make subjective judgments during the evaluation process.
33. ORDER OF PRECEDENCE PRIOR TO CONTRACT AWARD
In the event of conflict between this document and any references or documents cited herein, this document shall
take precedence prior to contract award.
34. AWARD OF CONTRACT
a. H-GAC reserves the right to accept or reject any Product Item or option offered. Additionally, all options
included in Offeror's response and accepted by H-GAC are understood to be included in any contract.
b. H-GAC shall award contract(s) for line items or groups of line items, at its sole discretion.
c. With authority granted by the H-GAC Board of Directors, a written contract shall be presented to the successful
Offeror(s) and shall be subject to acceptance by the successful Offeror(s) within thirty (45) calendar days after
presentation by H-GAC. If a contract is not executed within thirty (45) calendar days, H-GAC may rescind the
contract offer and award a contract to the next Offeror in order of rank as determined by H-GAC.
d. Delivery time and prompt payment discounts, including time allowed for payment, may be considered in tie-
breaking of offers which are judged by H-GAC to be equal in all other criteria.
e. The contract shall include the following documents in the stated order of precedence:
1st The contract document signed by H-GAC and Offeror.
2nd This Invitation and all specifications referenced herein.
3rd Offeror's response to this Invitation.
35. PRO-FORMA CONTRACT
This Invitation includes a Pro-Forma (sample) Contract which successful offerors will be expected to sign. The
actual final contract will be the same or nearly the same as the Pro-Forma. NOTE: Successful Offerors MAY NOT
process any purchase orders until the contract documents have been executed and returned to H-GAC.
36. CONTRACT TERM
The contract shall be in effect throughout the period stated elsewhere in the contract documents, and thereafter until
such time as any outstanding orders against the contract have been fulfilled. The contract may be extended if
deemed by H-GAC to be in the best interests of the Program, and subject to mutual agreement of the parties.
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37. PERFORMANCE & PAYMENT BOND
H-GAC's contractual requirements DO NOT include a Performance & Payment Bond (PPB), and offered pricing
should reflect this cost saving. However, Contractor must be prepared to offer a PPB to cover any specific order if
so requested by End User. Contractor shall quote a price to End User for provision of any requested PPB, and
agrees to furnish the PPB within ten business (10) days of receipt of End User's purchase order.
38. CHANGE ORDERS
End Users shall have the right to make additions by addenda for the purpose of clarification or inclusion of
additional specifications, qualifications, conditions, etc. Any such addenda shall be made in writing and agreed
upon by Contractor and the End User agency prior to issuance of any Change Order. A copy of any such Change
Order shall be furnished by Contractor to H-GAC.
39. DUPLICATION OF TERMS OR STATEMENTS
Where statements or terms are duplicated or are extremely similar, H-GAC and the End User reserve the right to
use the statement or term most favorable to H-GAC and/or the End User.
40. PUBLICITY
H-GAC encourages contractors to "market" the Program, and can provide some information and artwork to be used
in published promotional materials. However, any publicity or published material released by Contractor
referencing the contract, whether in the form of a press release, brochure, photographic coverage, or verbal
announcement, shall be issued only with prior review and approval by H-GAC.
41. TAXES
HGAC and End User participants are either units of government or qualified non-profit agencies, and are generally
exempt from Federal and State sales, excise or use taxes. Offeror shall not include any such taxes in the Response.
Further, it shall be the responsibility of Contractor to determine the applicability of any taxes to a particular order
and act accordingly. Exemption certificates will be provided upon request.
42. DRUG FREE WORKPLACE
Contractor shall provide notice to its employees and sub-contractors, as required under the Drug-Free Workplace
Act of 1988. A copy of Contractor's Drug-Free Workplace policy shall, on request, be furnished to any End User.
43. PRODUCT NOTICES & MAILINGS
H-GAC is NOT the owner of Products sold pursuant to this Invitation, but acts only in the capacity of purchasing
agent. In that regard, Contractor accepts sole responsibility for insuring that notices and mailings, such as Safety
Alerts, Safety Recall Notices and Customer Surveys, are sent directly to the End User of record.
44. HANDLING OF ORDERS & PAYMENTS
In general, orders and payments will be handled as described below. More specific instructions and information
regarding handling of purchase orders and the Order Processing Charge may be provided after contract award.
Established procedures may be changed at any time by H-GAC as may be dictated by efficient business practice.
The particulars of any sale, e.g. specific products, pricing, delivery, warranty, etc., will be in strict accordance with
the terms and conditions of this Invitation and the specific contract awarded to Contractor. Beyond that:
a. For any particular procurement to be made under the provisions of an H-GAC contract, End User and
Contractor will discuss requirements and agree as to what will be provided.
b. Contractor will prepare a Contract Pricing Worksheet and provide it to End User. The Worksheet will list
everything being purchased including the base bid item(s), all published and unpublished options and the
delivery date. All pricing shall be per the current contract.
c. End User will send a purchase document to Contractor, which Contractor will send H-GAC together with
the Contract Pricing Worksheet. NOTE: Contractor agrees not to offer, agree to or accept from End User any
terms or conditions that conflict with or contravene those in Contractor’s H-GAC contract, except for pricing
discounts.
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2017-10-10 Agenda Packet Page 53
d. H-GAC will prepare an "Order Confirmation" and send it to End User and to Contractor. The Order
Confirmation verifies that Contractor has a valid H-GAC contract and that the order is in compliance with the
requirements of the H-GAC Cooperative Purchasing Program. Contractor will not ship any goods before
receipt of both End User's purchase document and H-GAC's Order Confirmation.
e. On notification that Contractor has received an order, H-GAC will invoice Contractor for the applicable
Order Processing Charge. NOTE: The Order Processing Charge is charged to Contractor, EXCEPT in the
case of motor vehicles. For all sales of motor vehicles the Order Processing Charge is levied on the End User,
collected by Contractor, and remitted to H-GAC by Contractor.
f. Contractor will deliver products/services ordered, and will invoice End User for products/services accepted by
End User. (See other Sub-Section herein dealing with Product Delivery.) Contractor will not invoice before
shipment has been made.
g. End User will pay Contractor for those products and/or services ordered which have been received and
accepted. Under no circumstances shall any check be made payable to a representative or agent. Should a
representative or agent submit an invoice to End User for any cost related to a purchase order issued to
Contractor for products/services covered by an H-GAC contract, such invoice shall be forwarded to
Contractor and Contractor will take action to correct the error.
h. Upon delivery of any product/service by Contractor and acceptance by End User, Contractor shall remit to
H-GAC the full amount of the applicable Order Processing Charge in accordance with the payment terms
established in the H-GAC contract. Note, the Order Processing Charge is due whether or not Contractor has
ever received an invoice from H-GAC. Sales executed based on the particulars of Contractor's H-GAC
contract, without payment of the Order Processing Charge, may constitute fraud.
45. PRICE CHANGES
a. Any permanent increase or decrease in offered pricing for a base contract item or published option is considered
to be a price change. Temporary increases in pricing by whatever name (e.g. ‘surcharge’, ‘adjustment’,
‘equalization charge’, ‘compliance charge’, ‘recovery charge’, etc.), are also considered to be price changes.
b. Except in the case of contracted published catalogs and price sheets, prices for Base Bid Items and Published
Options are expected to be held firm for a minimum of 90 days from the date an awarded Offeror signs the
H-GAC contract. Thereafter, changes will be considered if accompanied by justifying documentation
satisfactory to H-GAC. For published catalogs and price sheets which are on an H-GAC contract, requests to
amend the contract to reflect any new published catalog or price sheet may be submitted whenever the
manufacturer publishes the new document. Any such request must include the new catalog or price sheet.
c. If Contractor routinely offers discounted contract pricing, H-GAC may request Contractor to accept amended
contract pricing equivalent to the routinely discounted pricing.
d. No price change will be allowed unless it has been reviewed and approved by H-GAC in writing. Contractor
must have received H-GAC's written approval of any change prior to charging the new price or using it in any
quotation prepared for an End User.
e. Price change requests must be submitted to H-GAC in writing and must be received by H-GAC at least thirty
(30) calendar days prior to the requested effective date of the change, and must state the time period for which
the requested pricing will remain firm.
f. Price change requests shall include H-GAC Forms D and E, or whatever documentation was used to submit
pricing in the original Response hereto, showing all affected items with current contract price, requested price,
and percentage change shown clearly for each. This documentation should be submitted in MSExcel format to
facilitate analysis and updating of the website.
g. Price change requests MUST be supported with substantive documentation (e.g. manufacturer's price increase
notices, copies of invoices from suppliers, etc.) showing that Contractor's actual costs have increased. The
Producer Price Index (PPI) may be used as partial justification, subject to approval by H-GAC, but no price
increase based solely on an increase in the PPI will be allowed.
h. All Products shall, at time of sale, be equipped as may be required under any then current applicable local, state,
and federal government requirements. If, during the course of any contract, changes are made to such
government requirements which cause a manufacturer's costs of production to increase, Contractor may
increase Product pricing to the extent of Contractor’s actual cost increase. The increase must be substantiated
with support documentation acceptable to H-GAC prior to taking effect. Modifications to a Product required to
comply with such requirements which become effective after the date of any sale shall be the responsibility of
the End-User.
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i. In cases involving contract extensions exceeding sixty-one (61) days beyond the stated expiration date of the
contract, Contractor may request a price change based on the same conditions as stated above. However the
thirty (30) day prior notice is waived and H-GAC will consider the request immediately on receipt.
j. H-GAC reserves the right to accept or reject any price change request. Acceptance, if granted, will be in
writing and the approved changes will become part of the contract.
46. CONTRACT ITEM CHANGES
a. If a manufacturer discontinues a contracted item, that item will automatically be considered to be deleted from
the contract with no penalty to Contractor. However, H-GAC may at it's sole discretion elect to make a
contract award to the next low offeror for the item, or take any other action deemed by H-GAC to be in the best
interests of End Users, at its sole discretion.
b. If a manufacturer makes any change in a contracted item which does not affect the contract price, Contractor
shall advise H-GAC of the details. If the 'new' item is equal to or better than the originally contracted item, the
'new' item shall be approved as a replacement. Otherwise H-GAC may allow or reject the change, or take any
other action deemed by H-GAC to be in the best interests of End Users, at its sole discretion. If the change is
rejected there will be no penalty to Contractor.
c. If a manufacturer makes any kind of change in a contracted item which affects the contract price, Contractor
shall advise H-GAC of the details. H-GAC may allow or reject the change at its sole discretion. If the change
is rejected there will be no penalty to Contractor. However, H-GAC may elect to make a contract award to the
next low offeror for the item, or take any other action deemed by H-GAC to be in the best interests of End
Users, at its sole discretion.
d. In the case of specifically identified catalogs or price sheets which have been contracted as base bid items or as
published options, routine published changes to products and pricing shall be automatically incorporated into
the contract. However, Contractor must still provide thirty (30) calendar days written notice and an
explanation of the changes to products and pricing. H-GAC will respond with written approval.
47. FORCE MAJEURE
If either party shall be wholly or partially prevented from the performance of any contractual obligation or duty by
reason of or through strikes, stoppage of labor, riot, fire, flood, acts of war, insurrection, accident., order of any
court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or
nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such
disability to perform is removed. Determination of Force Majeure shall rest solely with H-GAC..
48. PERFORMANCE UNDER CONTRACT
H-GAC is committed to insuring that Contractor provides effective and efficient service to all Participants in the
Cooperative Purchasing Program, and expects that certain Performance Conditions must be met. Failure to meet
these conditions may result in contract termination. In that regard, Contractor shall:
a. Appoint a dedicated representative to be the contact person and focal point for all matters relating to End User
quotations and orders. The representative shall have: A toll free phone number with voice mail; A fax
number; A working e-mail address; and A postal address.
b. Insure that the representative timely monitors all communication modes listed above, and promptly responds to
communications from End Users and H-GAC in any of these modes. Phone calls will be promptly returned, in
any event not later than the next business day. Acceptable failure will be due only to Force Majeure.
c. Maintain sufficient qualified staff to promptly process all communications from H-GAC or End Users, and to
efficiently, effectively and accurately service all requirements of the contract.
d. As may be requested by H-GAC, replace any staff members who are not providing the service and expertise
deemed necessary by H-GAC for acceptable support of End Users.
e. Properly prepare and provide to End User a Contract Pricing Worksheet, or a quotation in other format as
approved by H-GAC, for each and every order that is to be executed.
f. Furnish, on request of H-GAC, reasonable data, forms and graphic material to be used in brochures or other
print media, or on H-GAC's website.
g. Allow access to H-GAC authorized personnel for inspection of operating facilities, and auditing of purchase
orders during the contract period, and for a period extending thru the completion of any outstanding orders. Site
inspection may be arranged not less than ten (10) calendar days prior, shall include the names of all participants,
and shall be at no expense to Contractor.
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h. Reporting Requirements:
• Contractor agrees to submit written quarterly reports to H-GAC detailing all transactions during the
previous three month period. Such reports shall include, but are not limited to the following:
• End User name
• Product/Service purchased, including Product Code if applicable
• End User Purchase Order Number
• Purchase Order Date
• Product/Service dollar amount
• HGACBuy Order Processing Charge amount
• Reports must be provided to H-GAC in MSExcel or other acceptable electronic format, and are due by the
30th day of the month following the applicable quarter being reported.
i. Should Contractor default in providing Products or Services as required by this Invitation and the contract,
recourse may be exercised thru cancellation of the contract and other legal remedies as may be appropriate.
49. IMPLEMENTATION OF INTERNET BASED E-COMMERCE
H-GAC Cooperative Purchasing has adopted E-Commerce as part of its business model and maintains an internet
website at www.HGACBuy.org. At any point in time, various information and process functions may be
implemented and made operational thru the website, including but not limited to items such as:
Information Items
• Contract information
• Procurement schedules
• Response requirements & specifications
• Product and option item catalog listings
• End User & Contractor information
Functions
• End User product inquiries
• Product configuration and price quotes
• Purchase Orders and Confirmations
• Shipping/Delivery notices
• Invoice generation
• Payment remittances, etc.
All H-GAC Contractors, as a condition of contract, will be required to work with H-GAC and it’s E-Commerce
provider(s) to maximize use of E-Commerce within the context of H-GAC Cooperative Purchasing business.
Offeror is encouraged to refer to H-GAC’s Cooperative Purchasing web site where additional information can be
found. If you have any questions, please contact H-GAC for assistance.
50. CONTRACTOR ORIENTATION/TRAINING
H-GAC believes that Contractor's familiarity with the operational policies and requirements of the Cooperative
Purchasing Program is a key factor in achieving End User satisfaction. In that regard, the Contact Person listed on
Form A, or an alternate, shall be required to participate in an H-GAC vendor orientation/training as soon as
possible after contract award. In addition, any other of Contractor's staff who will be involved in any way with the
HGACBuy Program should participate in orientation. The orientation may be presented as a teleconference or
webinar, or may be held in H-GAC's offices as may be determined by H-GAC and Contractor to be the most
efficient and effective form of delivery.
51. LEGAL & CONTRACTUAL REMEDIES
RESOLUTION OF PROTESTED SOLICITATIONS AND AWARDS
Procedure
Any actual or prospective Offeror or Contractor who is aggrieved in connection with a purchase transaction
may file a grievance. The grievance may be filed at any phase of the procurement. In order for an above
mentioned party to enter the grievance process, a written complaint must be sent to the Office Services Manger
of H-GAC by certified mail which identifies the following:
1. Name, mailing address and business phone number of the complainant.
2. Appropriate identification of the procurement being questioned.
3. A precise statement of reasons for the protest.
4. Supporting exhibits evidence or documents to substantiate any claims.
The grievance must be based on an alleged violation of H-GAC’s Procurement Procedures, a violation of State
or Federal law (if applicable), or a violation of applicable grant or contract agreements to which H-GAC is a
Revised: 01/26/15 Page 18 of 19
2017-10-10 Agenda Packet Page 56
party. Failure to receive a procurement award from H-GAC in and of itself does not constitute valid
grievance. Upon receipt of grievance, the Office Services Manager will initiate the informal resolution process.
Expedited Resolution
The Procurement Officer or Departmental Manager responsible for the solicitation shall contact the
complainant and all interested parties and attempt to resolve the allegations informally within ten (10) working
days from date of complaint. If the allegations are successfully resolved by mutual agreement, documentation
will be forwarded to the Office Service Manager of the resolution with specifics on each point addressed in the
original complaint.
If the Procurement Officer or Departmental Manager is not successful in resolving the allegations, the
complaint along with the comments will be forwarded to the Office Service Manager immediately. The Office
Service Manager will review all documentation. All interested parties will be given written notice of the date,
time, and place of the hearing and an opportunity to present evidence. A written decision will be issued within
five (5) working days after the hearing along with notice of appeal rights.
Appeals
The complainant may appeal the Office Service Manager's decision by submitting a written appeal, within five
(5) working days, to the Executive Director of H-GAC. The Executive Director, upon receipt of a written
notice of appeal, shall contact the complainant and schedule a hearing within ten (10) working days. The
Executive Director of H-GAC has the option of appointing a Hearing Officer to preside over the hearing. If
appointed, the Hearing Officer shall conduct a hearing and forward a summary and recommended resolution to
the Executive Director.
The decision reached by the Executive Director or his designee shall be final and conclusive. This decision will
be forwarded to the complainant in writing within thirty (30) working days.
The Contractor may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to
a Court of competent jurisdiction.
RESOLUTION OF CONTRACT DISPUTES
Upon breach or default, H-GAC shall give the Contractor written notice of default. If the default is not remedied,
within a reasonable specified time from date of notification, to the satisfaction and approval of H-GAC, default will
be declared.
Upon breach of contract or default, H-GAC may exercise any and all of its rights afforded by law, including but not
limited to those referenced in the General Contract Provisions.
SOLICITATIONS OR AWARDS IN VIOLATION OF THE LAW
Contracts awarded in violation of the competitive process or otherwise in violation of the law are voidable by
H-GAC.
52. NATIONWIDE SALES OPPORTUNITIES
HGACBuy provides purchasing services to local governments qualifying non-profits throughout the nation, and
desires to make established contracts available to them wherever and whenever practicable. Therefore, once a
contract is awarded, Contractor is expected to expand the scope of its marketing effort to include sales to End
Users in all areas of the United States, and/or to assign any H-GAC contract to another contractor(s) as deemed
appropriate by H-GAC in the interest of its End Users.
• Contractor may sell through HGACBuy anywhere subject to compliance with applicable laws and
regulations. If the market structure in which Contractor operates requires a contract assignment for any
particular sale, H-GAC will expect Contractor to assign the contract to a Manufacturer or to another
Dealer(s). Such assignment must be approved by H-GAC.
• Contractor’s differential costs (e.g. transportation & delivery charges) and allowances (e.g. manufacturer’s
sales incentives) related to any sale may be charged to buyer.
End of Section A
GENERAL TERMS & CONDITIONS
Revised: 01/26/15 Page 19 of 19
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FS12-15 Fire Service Apparatus (All Types)
SECTION B - PRODUCT SPECIFIC REQUIREMENTS
For
FIRE SERVICE APPARATUS (ALL TYPES)
TABLE OF CONTENTS
Subsection Page
1. INTRODUCTION ............................................................................................................................................... 1
2. GENERAL ........................................................................................................................................................... 2
3. DETAILED PRODUCT SPECIFICATIONS ................................................................................................... 2
4. LEGAL REQIREMENTS………………………………………………………………………………….…...2
I. WILDLAND FIRE APPARATUS (BRUSH FIRE) ..................................................................................... 3
II. SPECIAL SERVICE FIRE APPARATUS (RESCUE) ................................................................................ 4
III. AERIAL FIRE APPARATUS ........................................................................................................................ 5
IV. PUMPER FIRE APPARATUS ....................................................................................................................... 6
V. AIRCRAFT RESCUE & FIRE FIGHTING VEHICLES ........................................................................... 7
1. INTRODUCTION
It is the intent of this bid solicitation to acquire pricing that will be used to establish purchase order contracts for
various types of fire apparatus. These specifications describe various categories and specific types of Fire
Apparatus, including minimum design and construction characteristics considered necessary to perform desired
functions. Any products bid hereunder must meet or exceed all requirements listed or referenced in this Invitation.
The basic Product categories covered by this Invitation are:
A. Aerial Fire Apparatus (Boom/Platform, Ladder, Ladder/Platform)
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Rescue, Re-Hab, Hazmat, Mobile Command Center, etc.)
E. Pumper-Tanker / Elliptical-Tanker Fire Apparatus
F. Aircraft Rescue & Fire-Fighting Vehicles
Specific Product items have been pre-listed on Form D to be bid. If options (see below) other than the Base Product
Items on Form D are being offered, they should be listed on Form E as upgrades, downgrades, or modifications to
the base Product Item on Form D, and should be priced using a differential amount based on the bid price for the
base Product Item.
Note: All products listed on Form D shall be considered as base models/units. Bidders shall provide pricing on all
options where applicable as they pertain but not limited to the following:
• Chassis/Cab Builder (manufacturer)
• Cab Designs (2/4 Door/Tilt Cab etc.)
• Cab/Body Sheet Metals (Galvanneal, Formed/Extruded Aluminum, Stainless Steel)
• Rear Axle Configuration (Single/Tandem/Tandem Front Steering/Triple Rear)
• Fire Pump Capacities & Mounting Locations (1250/1500/2500 GPM Pump/rear and mid-mounted)
• Body Configurations (Walk-In/Non-Walk-In Body)
• Aerial Categories (Construction/Turntable Positions/Aerial Device Functions)
Note: Customer Quotations – If Requested by an End User, the contractor shall be prepared to provide itemized
pricing of the base specification (product code) allowing End User verification of credits/deducts due as a result of
upgrades/downgrades to features included in the base specification.
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FS12-15 Fire Service Apparatus (All Types)
2. GENERAL
• Third Party Specification(s) By Reference
This specification is based on the latest editions of NFPA 1901 Standard for Automotive Fire Apparatus, NFPA
1906 Standard for Wildland Fire Apparatus and NFPA 414 Standard for Aircraft Rescue and Fire-Fighting
Vehicles.
• Form A’s
An originally signed Form A from the all entities who are party to this submission and who should be offered a
contract if this submission is successful. These entities should include the Apparatus Manufacturer,
Franchised Texas Dealer and those dealers outside Texas who have current or past sales through the program
(Note: All other sales outside Texas should be coordinated through the manufacturer when possible). In those
cases where sales must go through a dealer due to franchise agreements, Form A’s will be accepted from those
dealers. For those only bidding conversions (i.e. brush trucks, light rescues), Form A's from in-state
commercial chassis dealers for the underlying chassis make being quoted should be provided.
• Product Liability Insurance.
The requirements for Product Liability Insurance in Section A are superceded as follows:
For Brush Fire Apparatus, Mini-Pumpers, Class A Pumpers, Heavy Duty Rescues, and HazMat & Mobile
Command Centers, Bidder must have in place Product Liability Insurance with a Single Occurrence limit of at
least $1,000,000 per seating position. For Aerial Apparatus, the requirement is $5,000,000 plus an additional
$1,000,000 for each seating position. [e.g. An aerial ladder truck with six (6) seating position would require
Product Liability Insurance with a Single Occurrence limit of $11,000,000.] For Slip-In Pump/Tank Units, the
requirement is a Single Occurrence limit of $1,000,000 total. The General Aggregate limit for all Apparatus
categories must be at least two times the Single Occurrence limit.
Note: Product liability listed above shall be the responsibility of the manufacturer.
• Fire Apparatus Options, Accessories & Loose Equipment Offered.
H-GAC bid specifications for fire apparatus include FORM E “Priced Options.” Equipment not offered in the
bid response as Priced Options shall be classified as “Unpriced/unpublished” and may not be sold except as
subject to the 25% restriction imposed by Texas statutes.
Note: All priced options (Form E) may be offered for separate purchase to End Users. Individual
purchase orders for these options cannot exceed $50,000.00 (H-GACBuy Fee – 1.5%)
• Product Code
Each base Product item covered by this Invitation has been pre-listed on Form D, and is identified by a unique
H-GAC alphanumeric Product Code. Bidder shall decide which line items to bid and shall fill in a bid price in
the appropriate cell on Form D.
• Training - On the initial delivery of the fire apparatus, the contractor shall supply a qualified representative to
demonstrate the apparatus and provide initial instruction to representatives of the purchaser regarding the
operation, care, and maintenance of the apparatus and equipment supplied (NFPA 1901. 4.4.3).
Note: Contractor shall quote as an option on Form E any optional instruction/training regarding
service/maintenance that may be available for the delivered apparatus.
• Manuals – The contractor shall supply at the time of delivery, at least two (2) sets of complete operations and
service documentation covering the completed apparatus as delivered and accepted (NFPA Sec. 4.19.2.1)
• Awards - Consistent with Texas bid award statutes, for each specific Form-D line item, H-GAC will
recommend a single award to the lowest responsible Offeror. Once approved by our Board of Directors,
Offerors will be notified of H-GAC management’s final award recommendations by email, and then followed
by a final, formal signature request from our Contracts group.
3. DETAILED PRODUCT SPECIFICATIONS
The specifications detailed below for the various categories of apparatus are to be considered the minimum
requirements unless there is a conflict with descriptive information detailed on Form D. In that event, the
requirements of Form D shall govern.
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FS12-15 Fire Service Apparatus (All Types)
Note: Bidder shall supply a spec/quote sheet for each product code bid on Form D. These sheets should detail
what features are included in the price quoted on Form D.
4. LEGAL REQUIREMENTS
a) In addition to NFPA 1901,1906 and 414 (latest editions), all apparatus offered shall comply with all applicable
federal (i.e. FMVSS, SAE, DOT, TREA, EPA, ASTM, AWS, ASNT, UL, & NFPA + etc.) and state {Texas
Department of Transportation, Division of Motor Vehicles, Motor Vehicles Division Code [Latest version]}
regulations and rules, and have all components incorporated into and/or on the apparatus as required for a Texas
State Safety Inspection (i.e. front and rear mud flaps, inspection certificate, etc).
b) Any apparatus bid response shall include the cost of a Texas Safety Inspection, including the Vehicle Inspection
Report (VIR) and the windshield sticker.
c) Bidders, shall have on file at H-GAC prior to, or included with the bid response, the correct license(s) as required
by the State of Texas, Department of Transportation, Division of Motor Vehicles, Motor Vehicle Commission Code
[latest edition] which is applicable to the bidder’s operations.
d) The prescribed licenses will include the manufacturer/bidder, and any and all dealers and their representatives as
may be required by the Motor Vehicle Division.
Note: All units offered in this solicitation must be available to our Texas members through in-state licensed
franchised motor vehicle dealers. Form A’s are required with the submission from each dealer (e.g. apparatus,
chassis as required) in order to receive a contract. Form A’s will not be accepted after the bid has been submitted.
Note: It is the contractor’s responsibility to ensure all apparatus sales are in accordance with the motor vehicle laws
of the state where the acquisition is made.
I. WILDLAND FIRE APPARATUS (BRUSH FIRE)
A. WILDLAND/BRUSH FIRE APPARATUS -
In addition to the latest edition of NFPA Standard 1906, Products bid hereunder must also comply with all H-GAC
specifications and requirements herein. The wildland fire apparatus covered by this Invitation are defined by the
Product Codes that have been pre-listed on FORM D.
1. Minimum Standard Features Required in Base Product Item Bid:
a) Wildland/Brush Fire Apparatus Bids:
• Flat Bed body style shall have mesh bulk head
• Composite Utility body shall be constructed of composite fiberglass laminate with closed cell structural PVC foam
core. Comprising a laminate of ½” thick.
• Poly Utility body shall be ½” thickness copolymer sheet material.
• 150 gpm single stage, auxiliary engine-driven pump with pump panel (2 stage pumps to be quoted as optional on
Form E). The pump operator's panel shall be located on the left side or rear of the apparatus.
• 300 gal polypropylene water tank (250 gal. on slip-on unit). Tank shall be polypropylene with lifetime warranty.
Note: Other sizes shall be offered as Priced Options on FORM E. Provide sizes up through at least 400 gal.
• 1 Transverse preconnect hose bed (minimum)
• 20 cu ft Compartmentation including, but not limited to, left and right sides and rear (12 cu ft for slip-on units)
• Heater/Defroster and Air Conditioning in Cab area
• Base Cab/Chassis GVWR – 13,000 lbs.
• V8 Diesel Engine
• 5 speed manual transmission (automatic transmission to be quoted as optional on Form E)
• Completed apparatus must be NFPA 1906 Compliant
(b) Self-contained, Slip-on Unit Bids:
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FS12-15 Fire Service Apparatus (All Types)
• 100 gpm @ 100psi single stage, auxiliary engine-driven pump with pump panel
• 250 gal polypropylene water tank
• Hose reel, 200 ft. of 1” hose
• Slip-on Unit to be mounted on pickup supplied by End User OR H-GAC Contractor
2. Apparatus Accessories & Loose Equipment. Bid specification documents include Priced Option forms for
bidder to list prices for specific optional engines, fire pumps, body changes, accessories, and loose equipment.
Equipment not offered in the base bid or as an option shall be classified as "Unpublished Options" and subject to
25% cap permitted under "Non-Published" provisions for competitive bids. [See Terms & Conditions]
3. Options to Base Bid for additional apparatus. A thorough listing of options is recommended. Examples of
options to include on FORM E are:
(a) Options to Brush Fire Bids only:
• Alternate GVWR Chassis
• Gas engine (as well as other engine sizes)
• 4-wheel drive
(b) Options to Slide-In Unit Bids only:
• Different pump sizes (e.g. 150 gpm @ 100 psi)
• Different tank sizes (+/- increments of 50 gallons.)
These options are in addition to any and all other options listed in this document or H-GAC Forms included.
II. SPECIAL SERVICE FIRE APPARATUS (RESCUE)
In addition to the latest edition of NFPA Standard 1901, Products bid hereunder must also comply with all H-GAC
specifications and requirements herein. The Products covered by this Invitation are defined by the Product Codes
listed on FORM D.
1. Standard Features Required in Base Bid for a special service fire apparatus.
(a) Custom Cabs:
• Minimum four (4) SCBA seats in Tilt & Split Tilt cabs
• Minimum three (3) SCBA seats in Stationary cabs
Note: Additional SCBA seats are to be priced as options on Form E)
• Minimum 350 bhp diesel engine (optional engines to be priced on Form E)
• Allison EVS-3000 Automatic Transmission (optional transmissions to be priced on Form E)
• Front axle rating (min.) – 14,600 lbs. (stationary cabs), 16,000 lbs. (tilt cabs), 18,000 lbs. (split-tilt cabs)
• Single Rear axle rating (min.) – 24,000 lbs.
• Full Anti-Lock Braking System
• Power Steering
• ABS Braking System
• Heater/Defroster/Vent/Air Conditioning
• Constructed on standard straight frame rail or drop-pinch chassis.
• Fuel Tank – 50 gallon (minimum).
(b) Commercial Cabs:
• 2 Door Models (4 Door Models may be listed as options)
• 3 to 4 SCBA seats (depending on seating capacity) 4 Door Models only
• 300 to 330 bhp diesel engine (optional engines to be priced on Form E)
• Allison EVS-3000 Automatic Transmission (optional transmissions to be priced on Form E)
• Front axle rating (min.) – 12,000 lbs. (2-Door Cab)
• Single Rear axle rating (min.) – 21,000 lbs. (2-Door Cab)
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FS12-15 Fire Service Apparatus (All Types)
• Heater/Defroster/Vent/Air Conditioning
• Constructed on standard straight frame rail chassis.
• Fuel Tank – 40 gallon (minimum).
(c) Commercial Cabs (Light /Medium)
• 2 Door Models (4 Door Models may be listed as options)
• 300 bhp diesel engine (optional engines to be priced on Form E)
• Automatic Transmission (optional transmissions to be priced on Form E)
• Front axle rating (min.) – 7,000 lbs. (2-Door Cab)
• Single Rear axle rating (min.) – 12,000 lbs. (2-Door Cab)
• Heater/Defroster/Vent/Air Conditioning
• Constructed on standard straight frame rail chassis.
• Fuel Tank – 40 gallon (minimum).
• ABS Braking System.
2. Options to Base Bid for additional apparatus. Options to include on FORM E are:
(a) Drop-Pinch frame Special Service Fire Apparatus
Options to Walk-In Bids:
(a) Haz-Mat Configuration
(b) 2 Person Command Center Configuration
(c) Walk-Through option
3. Special Service Fire Apparatus
Equipment Storage
(a) Non Walk-in - 640 ft3
(b) Walk-in bids - 320 ft3
4. To be bid as options on Form E.
(a) Optical Warning Devices
(b) Generators
(c) Breathing Air Systems
(d) Winches
(e) Additional Ground Ladders
Note: All optional apparatus models offered in any bid response shall be in compliance with NFPA 1901 (latest
edition) for the specific apparatus offered.
III. AERIAL FIRE APPARATUS
In addition to the latest edition of NFPA Standard 1901, Products bid hereunder must also comply with all H-GAC
specifications and requirements herein. The Aerials (Booms/Platforms, Ladders, Ladder/Platforms) covered by this
Invitation are defined by Product Codes that have been pre-listed on FORM D.
1. Standard Features. The following features must be included in all items bid pursuant to this Invitation:
• Seating for a minimum of five (5) firefighters.
• A Minimum of three (3) SCBA seats in stationary cabs, four (4) SCBA seats in all others.
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FS12-15 Fire Service Apparatus (All Types)
• For 75-99 ft., 500 lb. capacity apparatus (For Steel & Aluminum), a minimum 400 bhp diesel engine.
• For all other Products, minimum 450 bhp diesel engine (w/EVS4000 Transmission)
• All engines must meet current EPA standards.
• Allison EVS-3000 Automatic Transmission
• Engine exhaust auxiliary brake
• Full Anti-Lock Braking System
• Power Steering
• Air Brakes with min. 16 cfm compressor
• 1500 gpm single stage fire pump
• Polypropylene/fiberglass water tank:
• For 75-99 ft. Aerials, Single Axle, with a rated capacity of 500/750 lbs. (steel or aluminum construction), a 300
gallon minimum polypropylene or fiberglass water tank.
• For 75-99 ft. Aerials, Tandem Axle, with a rated capacity of 500/750 lbs. (steel or aluminum construction), a
500 gallon minimum polypropylene or fiberglass water tank.
• For all 100’+ apparatus with platform, a 150 gallon minimum polypropylene or fiberglass water tank.
• Two (2) Transverse preconnect hose beds.
• Ground ladders mounted in totally enclosed compartment(s) with doors, and providing access from the rear of
the apparatus.
• Left side pump operator’s control panel.
• Heater/Defroster in Cab area.
• Air Conditioning in Cab area.
• For 45-65 ft. Mini-Aerials, Tandem Axle (19,000 lb. GVW), 1250 gpm single stage fire pump, (steel or
aluminum construction), 300 gallon minimum polypropylene or fiberglass water tank, aluminum body.
2. Requirements by Apparatus Type.
(a) Aerials Fire Apparatus with 1,500 gpm single-stage fire pumps shall be compliant with the following
NFPA 1901 chapters regarding apparatus requirements:
Chapter 5: Pumper Fire Apparatus
Chapter 8: Aerial Fire Apparatus
• All optional apparatus models offered in any bid response shall be in compliance with NFPA 1901, latest
edition for the specific apparatus offered.
Note: Optional deletion of fire pump shall be offered as a priced option on FORM E.
IV. PUMPER FIRE APPARATUS
In addition to the latest edition of NFPA Standard 1901, Products bid hereunder must also comply with all H-GAC
specifications and requirements herein. The Pumper Fire Apparatus covered by this Invitation are defined by the
Product Codes that have been pre-listed on Form D.
1. Standard Features Required in Base Bid Response.
• Commercial Cabs: 2 or 4 door cab with doors on left and right sides of apparatus
• Custom Cabs: 4 door cab with doors on left and right sides of apparatus
• Minimum three (3) SCBA seats in stationary cabs, four (4) SCBA seats in all others; there is no requirement for
SCBA seating in 2-door Commercial Cabs
• Minimum 300 bhp diesel engine, 2-Door Commercial Cabs.
• Minimum 320 bhp diesel engine, 4-Door Commercial Cabs.
• Minimum 325 bhp diesel engine, Custom Cabs w/1250 gpm pump
• Minimum 350 bhp diesel engine, Custom Cabs w/1500 to 2500 gpm pump
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FS12-15 Fire Service Apparatus (All Types)
Note: All engines offered shall meet current EPA standards.
• Allison EVS-3000 Automatic Transmission for apparatus w 1250 gpm pump
• Allison EVS-3000 Automatic Transmission for apparatus w/1500 to 2500 gpm pump
• Engine exhaust auxiliary brake shall be provided in all apparatus
• Full Anti-Lock Braking System
• Power Steering
• Air Brakes
• Minimum 750 gallon polypropylene or fiberglass water tank for pumper bodies, 500 gallon (mini-pumper)
• Minimum 1800 gallon polypropylene, fiberglass or stainless steel water tank for pumper/tanker bodies on single
rear axle
• 1250 gpm single stage fire pump, Commercial Cabs.
• 1250, 1500 to 2500 gpm single stage fire pump, Custom Cabs
• Fuel Tank (minimum) – 40 gallon (commercial chassis), 50 gallon (custom chassis)
• Commercial Cabs (Light/Medium)
• 2 Door Models (4 Door Models may be listed as options)
• 300 bhp diesel engine (optional engines to be priced on Form E)
• Automatic Transmission (optional transmissions to be priced on Form E)
• Front axle rating (min.) – 7,000 lbs. (2-Door Cab)
• Single Rear axle rating (min.) – 12,000 lbs. (2-Door Cab)
• Heater/Defroster/Vent/Air Conditioning
• Constructed on standard straight frame rail chassis.
• Fuel Tank – 40 gallon (minimum).
• ABS Braking System.
2. Tanker Apparatus Pumps
Pumps, portable and PTO will be allowed on tankers. Minimum pump capability will be 250 gmp@150 psi, per
NFPA 1901, 2009 Mobile Water Supply Apparatus, Chapter 14.
• 250, 350, 450, 500, 750 or 1000 gpm single state PTO or portable fire pump.
Note: Bidder shall list optional pumps as priced options on Form E.
3. Water Tanks
(a)Tank Construction.
Water tank capacity (pumpers) shall be a minimum rated 750 gal (2850 L) as provided in the base bid response.
Mini-Pumpers 500 gallon. Other sizes shall be offered as Priced Options on FORM E.
4. Mobile Water Supply Apparatus Water.
Water Transfer (Mobile Water Supply). The bidder shall provide pricing for tanker configurations of 1,800
gallons to 4,000 gallons including chassis requirement changes to accommodate the extra weight.
V. AIRCRAFT RESCUE & FIRE FIGHTING VEHICLES
Products bid hereunder must comply with the latest Edition of NFPA Standard 414 (Standard for Aircraft Rescue
and Fire-Fighting Vehicles). The Aircraft Rescue & Fire-Fighting Vehicles covered by this Invitation are defined by
the Product Codes that have been pre-listed on Form D.
[END OF SECTION “B”]
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Invitation No.:FS12-15
Title:
This Section contains the following H-GAC FORMS .
FORM DESCRIPTION
Form A:Offeror Identification and Authorized Signatory
Form B:Historically Underutilized Business Enterprises
Form C:Response Checklist
Form D:Offered Items Pricing
Form E:Published Options
Form G:Special Statement of Warranty
SECTION C - H-GAC FORMS
(Rev 12/02/09)
For Use In Responding To Competitive Bid And Proposal Invitations
These FORMS are hereby made available in electronic format.They should be copied to Offeror's
computer for completion and/or printout as required.The FORMS may not be changed or altered in any
way, except as may be specified on the FORM .
ALL completed FORMS must also be submitted electronically on electronic media (DVD,CDRom,
flash/thumb drive),excepting of course for signatures.The printed "Original"of the response will be
considered as the official copy in case of any discrepancy between the electronic version and the printed
Original.
Fire Service Apparatus (All Types)
2017-10-10 Agenda Packet Page 65
Invitation No.:FS12-15
Invitation Title:
Offeror Company:
Offeror Status:
Response Type(1):
Contract Signatory(2):Title:
Mailing Address(3):
Street/PO Box City State & Zip
Physical Address:
Street City State & Zip
Phone:Fax:
Email Address:
Federal Tax ID No.:Web Page URL:
(1) If Joint Offering, all parties must submit a signed Form A. A contract will be offered to each.
(2) Person who will sign final contract documents if an award is made.
(3) Address to which final contract documents would be sent for signature.
Contact Person(4):Title:
Mailing Address:
Street/PO Box City State & Zip
Physical Address:
Street City State & Zip
Toll Free Phone:Fax:
Email Address:
(4) Person who End Users will contact for product information and to get pricing quotes.
The Signatory below, on behalf of Offeror:
Signature:Title:
Printed Name:Date:
FORM A - OFFEROR IDENTIFICATION & AUTHORIZED SIGNATORY
(DO NOT handwrite this Form. Information must be typed in.)
Fire Service Apparatus (All Types)
(Legal name of business which will appear on contract, if awarded)
- Acknowledges having thoroughly reviewed the Invitation;
- Attests to having the authority to sign this response and commit Offeror to honor all requirements;
- Makes, under penalty of perjury, all required Offeror Certifications as detailed in General Terms;
- Certifies that all information provided in this Response is true and correct.
Member Contact Information
Dealer/DistributorManufacturer Other
Multiple Offerors
Acting Jointly
Single Offeror Acting
Alone Or As Lead
2017-10-10 Agenda Packet Page 66
Procurement No.:FS12-15
Title:
Offeror:
Title: Date:
FORM B - HISTORICALLY UNDERUTILIZED BUSINESS ENTERPRISES
Note 2:The terms "Certified"and "Listed"as used in conjunction with HUB programs relate to the process of HUB qualification
review.Jurisdictions usually require that companies claiming HUB status be reviewed and confirmed as meeting certain minimum
requirements to claim that status,and that the review and confirmation process be carried out by certain designated entities.They
are then "Certified" or "Listed" by having their name included on an official listing published by the Certifying or Listing Authority.
HGACBuy is comitted to promoting full and equal business opportunities for HUB contractors,and to assisting Cooperative
Purchasing Program (COOP)Members in meeting mandated HUB goals.In that regard,Contractor shall make a good faith effort
to use the services of Certified/Listed (See Note 2) HUBs whenever possible.
As part of a good faith effort,Contractor agrees to work with and assist HGACBuy Members in meeting HUB targets and goals,as
may be required by any rules,processes or programs they might have in place.Such assistance may include such things as
compliance with reporting requirements,provision of documentation,consideration of 'Certified/Listed'subcontractors,provision of
documented evidence that an active participatory role for a HUB entity was considered in a procurement transaction, etc.
Most,if not all,of the Members of HGACBuy are subject to various requirements relative to purchasing goods and services from
Historically Underutilized Business Enterprises (HUBs)(See Note 1).These requirements are promulgated by federal and state
governmental authorities,and include measureable criteria such as 'percentage of total dollars spent directed to HUBs','number of
HUB contractors used','HUB subcontractors employed by primary contractors', etc.These requirements are generally formalized
in goal oriented programs.
Note 1:There are many designations other than "HUB"used across the country within various jurisdictions.Examples include
terms such as Disadvantaged Business Enterprise (DBE),Minority Owned Business Enterprise (MBE),Woman Owned Business
Enterprise (WBE),Small Disadvantaged Business (SDB),Small,Woman or Minority-owned Business (SWAM),etc. Regardless
of the formal designation, the overall objective of the relavant programs is basically the same,i.e. to insure that disadvantaged and
underutilized members of the business community receive a fair share of public spending. The term HUB as used herein shall be
understood to encompass all such programs/business enterprises, no matter what terminology is used by the Member.
Fire Service Apparatus (All Types)
Accepted and Agreed By:
On a separate sheet,list any subcontractors that would be employed in providing products or services related to this procurement.
Include subcontractor name, designation (HUB, DBE, etc.) and certifying/listing authority.
HUB Status Of Offeror
Designation(s):
Certifying/Listing Authority(s):
Subcontracts
HUB DBE MBE WBE Other
Subcontractor List attached. No Subcontractors will be used.
Offeror is a HUB, as detailed below.Offeror is not a HUB.
2017-10-10 Agenda Packet Page 67
Procurement No.:FS12-15
Title:
Offeror:
This Response Includes:Init.
1
2
3
4
5
6
7
8
9
10
11
12 n/a
Form CIQ,if required by law,completed and signed. (The Form,and instructions for its use, can be
found at:http://www.ethics.state.tx.us/whatsnew/conflict_forms.htm)If Form CIQ does not apply, put
"N/A" in the box to the right.
A Bid/Proposal Bond,or Cashier’s Check in the amount of $3000.(A percentage bond is NOT
acceptable.)
The required list of References.
Details of "Service Organization", including locations, hours, personnel and parts/service availability.
(Applies to hard goods only.)
Complete Warranty Documentation for all Products offered.
The manufacturer’s latest Specification Documents detailing standard features,operating
characteristics, etc.,for all products offered.Note:Bidder shall supply a spec/quote sheet for each
product code bid on Form D.These sheets should detail what features are included in the price quoted
on Form D.
If the Non-Resident Reciprocal Bid Act applies,a copy of your state statute and a determination of the
status of Texas bidders/proposers in your home state. If not applicable, indicate "N/A"
If offer includes motor vehicles to be sold in Texas,copies of all current licenses as required by the
Texas Motor Vehicle Commission.
A Form W-9 -Request for Taxpayer Identification Number and Certification shall be provided
from each entity that has submitted a Form A for this submission.
An "Original"hard copy of the COMPLETE submission, including all required FORMS,plus one
COMPLETE copy, each in a separate hard-sided 3-ring binder.
A copy of the COMPLETE submission, including all required FORMS ,in electronic format (CD,
DVD, flash drive). Forms D & E are to be provided in an excel format.
An originally signed Form A from the all entities who are party to this submission and who should be
offered a contract if this submission is successful. These entities should include the Apparatus
Manufacturer ,Franchised Texas Dealer and those dealers outside Texas who have current or past
sales through the program (Note:All other sales outside Texas should be coordinated through the
manufacturer when possible).In those cases where sales must go through a dealer due to franchise
agreements,Form A's will be accepted from those dealers.For those only bidding conversions (i.e.
brush trucks,light rescues),Form A's from in-state commercial chassis dealers for the underlying
chassis make being quoted should be provided.
FORM C - RESPONSE CHECKLIST
Fire Service Apparatus (All Types)
This FORM is provided to help insure that all required Response elements have been completed and included, or
certified as being available upon request.Responses that do not comply with all requirements may be considered
non-compliant. Offeror's signatory must review each item below, and certify by initialing in the space to the right.
2017-10-10 Agenda Packet Page 68
Page 5 of 35
H-GAC 'FORM D' - PRODUCT ITEM BASE OFFERING PRICES
Offeror Name:
Invitation No.:FS12-15 - Fire Service Apparatus (All Types)
Product
Code
Model & Description
(Note: Bid only the base Item/Model on this Form . No changes/modifications to Form D
descriptions will be accepted and will result in bid item being deemed non-compliant. Bid available
options noted above on Form E)
Base Offered
Price
AB01 B-3-F450 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump driven by
a 23HP briggs motor 325 gals water mounted on a Ford F450 Chassis 60” CA.
AB02 B-3- D3500 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump driven
by a 23HP briggs motor 325 gals water mounted on a Dodge 3500 Chassis 60”CA.
AB03 B-4-F550 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump driven by
a 23HP briggs motor 400 gal poly tank mounted on Ford F550 chassis 60”CA.
AB04 B-4-D5500 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump driven
by a 23HP briggs motor 400 gal poly tank mounted on a Dodge 5500 chassis.
AB05 B-5-F550 Welded steel bed with crosswalk and pump and roll capabilities HPX200 pump driven by a
23HP briggs motor 500 gal poly tank mounted on Ford F550 chassis 84” CA.
AB06 B-5-D5500 Welded steel bed with crosswalk and pump and roll capabilities HPX200 pump driven by
a 23HP briggs motor 500 gal poly tank mounted on a Dodge 5500 chassis 84” CA.
AB07 B-8-Ford Welded steel bed with crosswalk and pump and roll capabilities HPX200 pump driven by a
23HP briggs motor 800 gal poly tank mounted on a Ford F-750 Chassis.
(1) A copy of each participating bidder/dealer's TxMVD dealer license identifying the make/brand of apparatus being bid.
Note:All products listed below are to be considered as base model/units for purposes of this Invitation and any subsequent contract.
The Bidder shall determine which Product Codes to bid and shall fill in a bid price in the appropriate cell.Bidder may then bid upgrades
or downgrades to different product codes as options on Form E,with pricing equal to the differential amount between the base Product
Item price and the upgrade or downgrade being offered.Bidders are to provide pricing for options and accessories as explained in
Sections A and B, as well as specific apparatus variations as listed below:
1. Other available Cab/Chassis manufacturer choices for apparatus built on a commercial cab/chassis.
2. Different available cab designs (2/4 Door/Tilt Cab etc.)
3. Cab/Body sheet and structural metal choices (Galvanneal, Formed/Extruded Aluminum, Stainless Steel)
4. Available rear axle configurations (Single/Tandem/Tandem Front Steering/Triple Rear)
7. Aerial Categories (Construction/Turntable Positions/Aerial Device Functions)
A. Blanchat Manufacturing
B. Wildland Fire Apparatus (Brush Fire)
(3) A copy of the bidders and/or manufacturers's Texas Motor Vehicle Converter license (where applicable).
Note: The above requirements must be met prior to any contracts being issued.
(2)An originally signed Form A from the all entities who are party to this submission and who should be offered a contract if this
submission is successful. These entities should include the Apparatus Manufacturer ,Franchised Texas Dealer and those dealers
outside Texas who have current or past sales through the program (Note:All other sales outside Texas should be coordinated through
the manufacturer when possible). In those cases where sales must go through a dealer due to franchise agreements,Form A's will be
accepted from those dealers.For those only bidding conversions (i.e.brush trucks,light rescues),Form A's from in-state commercial
chassis dealers for the underlying chassis make being quoted should be provided.
5. Different fire pumps and mounting locations (1250/1500/2500 GPM Pump/Rear and Mid-Mounted)
6. Various body configurations (Walk-In/Non-Walk-In Body) for Rescue, Re-Hab, Hazmat, Mobile Command Centers
IMPORTANT: Bidder MUST submit copies of the following with their bid:
2017-10-10 Agenda Packet Page 69
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AB08
B-24-F550 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump driven
by a 23HP briggs motor 400 gal poly tank, single upswing door per side mounted on a Ford F550
60” CA.
AB09
B-24-D5500 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump
driven by a 23HP briggs motor, 400 gal poly tank single upswing door per side mounted on a Dodge
5500 60” CA.
AB10 B-24-F550 Welded steel body with crosswalk and pump and roll capabilities HPX200 pump driven
by a 23HP briggs motor 400 gal poly tank, single upswing door per side
AD01
B-27-F550 Rescue first response. Welded steel superstructure transverse crosswalk with pump and
roll capabilities dual swing up doors per side HPX200 pump driven by a 23HP briggs motor 400 gal
poly tank, mounted on a ford F550 chassis 84” CA.
AD02
B-27-D5500 Rescue first response. Welded steel superstructure transverse crosswalk with pump and
roll capabilities dual swing up doors per side HPX200 pump driven by a 23HP briggs motor 400 gal
poly tank, mounted on a Dodge F550 chassis 84” CA.
AD03
B-56-Ford Rescue first response. Welded steel superstructure transverse crosswalk with pump and
roll capabilities dual swing up doors per side, dual HPX200 pump driven by 23HP briggs motors,
800 gal poly tank, mounted on a Ford F-750 chassis.
BB01 BME, Type 3, International 7400, 4WD, 4-Door ,Crew Cab. 600 Gallon Water Tank, 25 Gallon
Foam Tank, Hale CBP 250 PTO Pump, Pump and Roll Capability, FoamPro 2001 Foam System,
BB02 BME, Type 3, Freightliner M2-106, 4WD, 4-Door ,Crew Cab. 600 Gallon Water Tank, 25 Gallon
Foam Tank, Hale CBP 250 PTO Pump, Pump and Roll Capability, FoamPro 2001 Foam System,
BB03
BME, Type 3, Urban Interface (Model 34). International 7400, 4WD, 4-Door, Crew Cab. 500 Gallon
Water Tank, 25 Gallon Foam Tank, Darley JMP 500 2-Stage Pump, Darley 1-1/2AGE 24 HP Kubota
D902 Diesel Auxiliary Pump
BB04
BME, Type 3, Urban Interface (Model 34) Freightliner M2-106, 4WD, 4-Door, Crew Cab. 500
Gallon Water Tank, 25 Gallon Foam Tank, Darley JMP 500 2-Stage Pump, Darley 1-1/2AGE 24 HP
Kubota D902 Diesel Auxiliary Pump
BB05
BME, Type 4, International 7400, 4WD, 4-Door, Crew Cab. 800 Gallon Water Tank, 25 Gallon
Foam Tank, Rear Mounted Darley 1-1/2AGE 34HP Kubota Diesel Pump, Two (2) Hannay 150' Hose
Reels, NFPA Compliant Whelen Light Package
BB06
BME, Type 4, Freightliner M2-106, 4WD, 4-Door, Crew Cab. 800 Gallon Water Tank, 25 Gallon
Foam Tank, Rear Mounted Darley 1-1/2AGE 34HP Kubota Diesel Pump, Two (2) Hannay 150' Hose
Reels, NFPA Compliant Whelen Light Package
BB07 BME, Type 6, Ford F550, 4WD, 4-Door 6.7L Diesel, 6-Speed A/T. 300 Gallon Water Tank Darley 1-
1/2AGE 24HP Kubota D902 Diesel Auxiliary Pump
BB08 BME, Type 6, Dodge 5500, 4WD, 4-Door 6.7L Diesel, 6-Speed A/T. 300 Gallon Water Tank Darley
1-1/2AGE 24HP Kubota D902 Diesel Auxiliary Pump
BB09 BME, Type 6, (Flatbed) Ford F550, 4WD, 4-Door 6.7L Diesel, 6-Speed A/T. 300 Gallon Water Tank
Darley 1-1/2AGE 24HP Kubota D902 Diesel Auxiliary Pump
BB10 BME, Type 6, (Flatbed) Dodge 5500, 4WD, 4-Door 6.7L Diesel, 6-Speed A/T. 300 Gallon Water
Tank Darley 1-1/2AGE 24HP Kubota D902 Diesel Auxiliary Pump
BB11 BME, 10 Man Crew Carrier Vehicle, Freightliner M2-106, 2WD
BB12 BME, 10 Man Crew Carrier Vehicle, International 4300, 2WD
BC01 BME, Commercial Pumper, Side Mount, Freightliner Chassis, 1000 Gallon Water Tank, 1500 GPM
Pump
BC02 BME, Commercial Pumper, Side Mount, International 7400 Chassis, 1000 Gallon Water Tank, 1500
GPM Pump
BC03 BME, Commercial Pumper, Top Mount, Freightliner Chassis, 1000 Gallon Water Tank, 1500 GPM
Pump
B. Boise Mobile Equipment
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
C. Pumper Fire Apparatus
B. Wildland Fire Apparatus (Brush Fire)
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BC04 BME, Commercial Pumper, Top Mount, International 7400 Chassis, 1000 Gallon Water Tank, 1500
GPM Pump
BC05 BME, Custom Pumper, Side Mount, Spartan Chassis, 1000 Gallon Water Tank, 1500 GPM Pump
BC06 BME, Custom Pumper, Top Mount, Spartan Chassis, 1000 Gallon Water Tank, 1500 GPM Pump
BD01 BME, Walk Around, Light Rescue, Ford F550
BD02 BME, Walk Around, Medium Rescue, Freightliner M2-106, 2WD
BD03 BME, Walk Around, Medium Rescue, International 4300
BD04 BME, Walk Around, Heavy Rescue, Freightliner M2-108 SD
BD05 BME, Walk Around, Heavy Rescue, International 7400
BD06 BME, Walk Around, Heavy Rescue, Spartan Gladiator
BE01 BME, Commercial Tender, Freightliner Chassis, Single Axle, 2000 Gallon Water Tank, 750GPM
Pump
BE02 BME, Commercial Tender, International Chassis, Single Axle, 2000 Gallon Water Tank, 750GPM
Pump
BE03 BME, Commercial Tender, Freightliner Chassis, Tandem Axle, 3000 Gallon Water Tank, 750GPM
Pump
BE04 BME, Commercial Tender, International Chassis, Tandem Axle, 3000 Gallon Water Tank, 750GPM
Pump
BE05 BME, Custom Tender, Spartan Chassis, Single Axle, 2000 Gallon Water Tank, 750GPM Pump
BE06 BME, Tender, Model 22, Freightliner, 2WD, 2-Door, Single Axle. 1500 Gallon Stainless Steel
Eliptical Water Tank.
BE07 BME, Tender, Model 22, International 7400, 2WD, 2-Door, Single Axle. 1500 Gallon Stainless Steel
Eliptical Water Tank.
CB01 CustomFIRE Initial Attack Fire Apparatus, Ford F-550 Chassis, 4x4, crew-cab, aluminum body, 300
gallons capacity
CC01 Freightliner,2-door,CustomFIRE pumper, aluminum body,single axle,1500 GPM pump,side
mounted pumper
CC02 Freightliner 2-door,CustomFIRE aluminum body,single axle,1500 GPM pump,Full Response
Enclosed Top Mount pumper
CC03 Spartan 10”raised roof, 4-door,CustomFIRE aluminum body,single axle,1500 GPM pump,rear
mount pumper
CC04 Spartan 10”raised roof, 4-door,CustomFIRE aluminum body,single axle,1500 GPM pump,side
mounted pumper
CC05 Spartan 10"raised roof, 4-door,tandem axle,CustomFIRE industrial foam pumper aluminum body,
3000 GPM pump, side mounted pumper
CC06 Freightliner,4 door chassis,CustomFIRE aluminum body,single axle,1500 GPM pump,rear mount
pumper
CD01 Ford F550, 4-door, 4x4, CustomFire Aluminum, Non-Walk-In Body
CD02 M2 Freightliner, 2-Door, OEM Cab, Single Axle, CustomFIRE Aluminum, Non-Walk-In Body
CD03 Spartan 10" 4-Door,Full-Tilt,Aluminum Cab,Single Axle,CustomFIRE Aluminum Body, Non-
Walk-In Body
CD04 Spartan 10" 4-Door,Full-Tilt,Aluminum Cab, Tandem Axle,CustomFIRE Aluminum,Non-Walk-In
Body
E. Pumper/Tankers & Tankers
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk In Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
C. Custom Fire
B. Wildland Fire Apparatus (Brush Fire)
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CD05 M2 Freightliner, 2-Door, OEM Cab, Single Axle, CustomFIRE Aluminum, Walk-In Body
CD06 Spartan 20"raised roof, 4-Door,Full-Tilt,Aluminum Cab,Single Axle,CustomFIRE Aluminum,
Walk-In Body
CD07 Spartan 20"raised roof, 4-Door,Full-Tilt,Aluminum Cab, Tandem Axle,CustomFIRE Aluminum,
Walk-In Body
CE01 Freightliner,2-door,tandem axle,CustomFIRE pumper-tanker, aluminum body, 1500 GPM pump,
2500 gallon, side mounted pumper
CE02 Freightliner 2-door, single axle, CustomFIRE tanker aluminum body, 500 gpm pump, (2,000 gallons)
CE03 Freightliner 2-door,tandem axle,CustomFIRE tanker aluminum body, 500 gpm pump, (3,000
gallons)
CE04
Spartan Gladiator MFD chassis with 10”raised roof, 4-door,tandem axle,CustomFIRE pumper-
tanker, aluminum body, 1500 GPM pump, side mounted pumper (3,000 gallons)
DB01 Self-Contained Slip-In Unit
DB02 Brush Fire Apparatus, Ford F-550 Chassis, Steel Flatbed
DB03 Brush fire apparatus, Ford F-550 Chassis, Formed Aluminum Flatbed
DB04 Brush fire apparatus, Ford F-550 Chassis, Steel Utiltiy Bed
DB05 Brush fire apparatus, Ford F-550 Chassis, Formed Aluminum Utility Bed
DB06 Brush fire apparatus Freightliner M-2 4 x4 Chassis Steel flatbed.
DB07 Brush fire apparatus Freightliner M-2 4 x 4 Chassis Formed Aluminum Flatbed.
DB08 Brush fire apparatus Freightliner M-2 4 x 4 Chassis Formed Aluminum Utility Bed.
DB09 Brush Fire Apparatus, Dodge 5500 Chassis, Steel Flatbed
DB10 Brush Fire Apparatus, Dodge 5500 Chassis, Formed Aluminum Flatbed
DB11 Brush Fire Apparatus, Dodge 5500 Chassis, Formed Aluminum Utility Bed
EB01 Skid Unit, 250 gallon-Waterous 2515 pump-18HP Briggs engine-Booster reel- stainless steel
plumbing
EB02 High pressure skid unit
EB03 Flatbed, Ford F450 4x4 chassis, diesel ,aluminum flatbed, compartments, LED lighting, 300 gal poly
tank, booster reel, stainless plumbing
EB04 Flatbed, Dodge 4500, 4x4 chassis, diesel ,aluminum flatbed, compartments, LED lighting, 300 gal
poly tank, booster reel, stainless plumbing
EB05 Treadbrite quick attack body, Ford F450, 4x4 diesel, LED lighting, 300 gal poly tank, Waterous
pump, Briggs engine, booster reel
EB06 Treadbrite quick attack body, Dodge 4500, 4x4 diesel, LED lighting, 300 gal poly tank, Waterous
pump, Briggs engine, booster reel
EB07 Large Flatbed, Freightliner/M2, 1000 gallon water, 250-500 GPM pump, LED lighting
EB08 Large Flatbed, I-H chassis, 1000 gallon water, 250-500 GPM pump, LED lighting
EB09 Large Flatbed, Peterbilt chassis, 1000 gallon water, 250-500 GPM pump, LED lighting
EB10 Large Flatbed, Kenworth chassis, 1000 gallon water, 250-500 GPM pump, LED lighting
EB11 Danko Quick Response/Mini Pumper, Ford F450 4x4 diesel, painted body, 300 gallon water,
150GPM up to 1500GPM pump.
EB12 Danko Quick Response/Mini Pumper, Dodge 4500, 4x4 diesel, painted body, 300 gallon water,
150GPM up to 1500GPM pump.
ED01 Ford F450, 4x4, diesel 2-Door Chassis, Non-Walk-In Rescue Body, 10' or 12' painted body, LED
lighting.
ED02 Dodge 4500, 4x4, diesel 2-Door Chassis, Non-Walk-In Rescue Body, 10' or 12' painted body, LED
lighting.
B. Wildland Fire Apparatus (Brush Fire)
B. Wildland Fire Apparatus (Brush Fire)
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
E. Danko
E. Pumper/Tankers & Tankers
D. DACO
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EE01 IHC, 2-Door Chassis, Pumper Tanker, Aluminum Body, Single Axle, 750 Hale GPM Pump, 2000
Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE02 Freightliner, 2-Door Chassis, Pumper Tanker, Aluminum Body, Single Axle, 750 Hale GPM Pump,
2000 Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE03 Kenworth, 2-Door Chassis, Pumper Tanker, Aluminum Body, Single Axle, 750 Hale GPM Pump,
2000 Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE04 Peterbilt, 2-Door Chassis, Pumper Tanker, Aluminum Body, Single Axle, 750 Hale GPM Pump,
2000 Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE05 IHC, 2-Door Chassis, Pumper Tanker, Aluminum Body, Tandem Axle, 750 Hale GPM Pump, 3000
Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE06 Freightliner, 2-Door Chassis, Pumper Tanker, Aluminum Body, Tandem Axle, 750 Hale GPM
Pump, 3000 Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE07 Kenworth, 2-Door Chassis, Pumper Tanker, Aluminum Body, Tandem Axle, 750 Hale GPM Pump,
3000 Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE08 Peterbilt, 2-Door Chassis, Pumper Tanker, Aluminum Body, Tandem Axle, 750 Hale GPM Pump,
3000 Gal. Poly Tank, Swivel dump valve, Hosebed, LED lighting
EE09 IHC, 2-Door Chassis, Tanker, Aluminum Body, Single Axle, 250 GPM Waterous Pump, Kubota
diesel engine, 2000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE10 Freightliner 2-Door Chassis,Tanker, Aluminum Body, Single Axle, 250 GPM Waterous Pump,
Kubota diesel engine, 2000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE11 Kenworth, 2-Door Chassis,Tanker, Aluminum Body, Single Axle, 250 GPM Waterous Pump,
Kubota diesel engine, 2000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE12 Peterbilt, 2-Door Chassis, Tanker, Aluminum Body, Single Axle, 250 GPM Waterous Pump, Kubota
diesel engine, 2000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE13 IHC, 2-Door Chassis, Tanker, Aluminum Body, Tandem Axle, 250 GPM Waterous Pump, Kubota
diesel engine, 3000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE14 Freightliner, 2-Door Chassis,Tanker, Aluminum Body, Tandem Axle, 250 GPM Waterous Pump,
Kubota diesel engine, 3000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE15 Kenworth, 2-Door Chassis, Tanker, Aluminum Body, Tandem Axle, 250 GPM Waterous Pump,
Kubota diesel engine, 3000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
EE16 Peterbilt, 2-Door Chassis, Tanker, Aluminum Body, Tandem Axle, 250 GPM Waterous Pump,
Kubota diesel engine, 3000 Gal Poly Tank, stainless plumb, Swivel dump, LED lights
FA01 Spartan Single Rear Axle Chassis, Poly Body, 1500 GPM Midship CAFS Pump, Rear
Mount 78 ft Steel Aerial, 500 Gallon Tank
FA02 Spartan Tandem Rear Chassis, Poly Body, 1500 GPM Midship CAFS Pump, Rear Mount
109 ft Steel Aerial, 300 Gallon Tank
FB01 Darley Wildland Attack Unit, Ford F550, Poly Body with Foam System
FC01 IH 2-Door Single Rear Axle Chassis, Poly Body, 1500 GPM CAFS Midship Pump, 1000 Gallon
Tank
FC02 Spartan Single Rear Axle Chassis, Poly Body, 1500 GPM CAFS Midship Pump, 1000 Gallon Tank
FC03 Spartan Tandem Rear Axle Chassis, Poly Body, 1500 GPM Midship Pump, 2500 Gallon Tank
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
E. Pumper/Tankers & Tankers
F. Darley
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
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FD01 IH 2-Door Single Rear Axle, Heavy Rescue Poly Body, Non-Walk-In Body
FD02 Spartan Single Rear Axle, Heavy Rescue Poly Body, Non-Walk-In Body
FE01 Spartan Single Rear Axle Chassis, Poly Body, 1000 GPM Midship Pump, 2000 Gallon Tank
FE02 IH 2-Door Tandem Rear Axle Chassis, Poly Body, 1250 GPM Midship Pump, 2500 Gallon Tank
FE03 Spartan Tandem Rear Axle Chassis, Poly Body, 1500 GPM Midship Pump, 3500 Gallon Tank
GB01 Deep South Wildland Fire Apparatus, Ford Diesel F-550 Regular Cab, 4X4, - 9’ Alum. Flatbed Fire
Body w/skid unit-150 GPM pump, 250 gallon tank.
GB02 Deep South Wildland Fire Apparatus, IHC 4400 Regular Cab, 4X2, 15’ Alum. Flatbed Fire Body
w/skid unit-150 GPM pump, 250 gallon tank.
GB03 Skid Unit, 100 GPM pump, 250 gallon water tank, Hose reel, 200' of 1" redline
GB04 Deep South Wildland Fire Apparatus, Ford Diesel F-550, Regular Cab, 4x4, 8' Factory Truck Bed
w/skid unit, 150 GPM pump, 250 gallon water tank
GC01 1000 Series Pumper / KW T-370 2-door S.S. Hi/Low Series 750 gallon 7 GA. S.S. Body, tank, &
subframe. Hale side-mount 1250 GPM Pump.
GC02 3000 Series Pumper / KW T-370 2 door. Hi/Low Series Pumper, 750 Gallon Poly Tank - 1/8"
Hi/Low Alum. body. Side-mount 1250 GPM pump.
GC03 3000 Series Pumper / Spartan Metro X 4 door. Hi/Low Series Pumper, 750 Gallon Poly Tank - 1/8"
Hi/Low Alum. Body. Side-mount 1250 GPM pump.
GD01 Quick Response Rescue / Fire Apparatus, Ford Diesel F-550 Regular cab, 4X4, 9’ – 1/8" Alum.
68” High Rescue / Fire Body.
GD02 Medium-Duty "Walk-Around" Rescue Body / KW T-370 2- door 12’ – 1/8" Alum. 84” High Rescue
/ Fire Body.
GD03 Heavy Duty "Walk-Around" Rescue Body/Spartan MetroX 4 Door, 18' Alum. 84" High Rescue/Fire
Body.
GE01 Classic Series Mild Steel Tank / KW T-370 2 door - 3/16” Semi-Elliptical 1800 gallon coated mild
steel tank body & subframe, 500 GPM PTO pump.
GE02 Classic Series Poly Tank / KW T-370 2 door. 1800 gallon Poly Tank 1/8" Aluminum Body &
Subframe, 500 GPM PTO pump.
GE03 Classic Series Stainless Steel Tanker / KW T-370 2 door - Semi-Elliptical 1800 gallon Stainless
Steel tank body & subframe, 500 GPM PTO pump.
GE04 Classic Series Poly Tank / Spartan Metro X 4 dr - 1800 gallon Poly Tank 1/8" Alum. Body &
Subframe, 500 GPM PTO pump.
HA01
E-One Typhoon, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Single Axle, 1500 GPM Single Stage Pump, 500 Gallon Tank, Welded
Extruded Aluminum HP75 - 75 FT. 550# Tip Load, Rear Mount Telescoping Ladder
HA02
E-One Cyclone II, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Single Axle, 1500 GPM Single Stage Pump, 500 Gallon Tank, Welded
Extruded Aluminum HP78 - 78 FT. 650# Tip Load, Rear Mount Telescoping Ladder
G. Deep South
B. Wildland Fire Apparatus (Brush Fire)
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
C. Pumper Fire Apparatus
E. Pumper/Tankers & Tankers
E. Pumper/Tankers & Tankers
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
H. Emergency One (E-One)
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HA03
E-One Quest, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Single Axle, 1500 GPM Single Stage Pump, 500 Gallon Tank, Welded
Extruded Aluminum HP78 - 78 FT. 825# Tip Load, Rear Mount Telescoping Ladder
HA04
E-One Cyclone II, 4 Door Full Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Single Axle, No Pump, No Tank, Welded Extruded Aluminum Metro
100 - 100 FT. 300# Tip Load, Rear Mounted Telescoping Ladder.
HA05
E-One Cyclone II, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Tandem Axle, 1500 GPM Single Stage Pump, 500 Gallon Tank, Welded
Extruded Aluminum HP100 - 100 FT. 550# Tip Load, Rear Mounted Telescoping Ladder
HA06
E-ONE Quest, 4 Door Full Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Tandem Axle, 1500 GPM Single Stage Pump, 300 Gallon Tank, Welded
Extruded Aluminum CR137 - 137 FT. 300-800# Tip Load, Rear Mount Telescoping Ladder
HA07
E-One Cyclone II, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Tandem Axle, 1500 GPM Single Stage Pump, 300 Gallon Tank, Welded
Extruded Aluminum L193 - 95' 1305# Tip Load, Mid-Mounted Telescoping Ladder Platform
HA08
E-One Cyclone II, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Tandem Axle, 1500 GPM Single Stage Pump, 300 Gallon Tank, Welded
Extruded Aluminum L095- 92' 1025# Tip Load, Rear Mounted Telescoping Ladder with Platform
HA09
E-ONE Cyclone II, 4 Door full Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Tandem Axle, 1500 GPM Single Stage Pump, 300 Gallon Tank, Welded
Extruded Aluminum HP100 - 100 FT. 1305# Tip Load, Rear Mounted Telescoping Ladder with
Platform
HA10
E-One Cyclone II, 4-Door Full-Tilt Welded Extruded Aluminum Cab, Six (6) Man Seating, Welded
Extruded Aluminum Body, Tandem Axle, 1500 GPM Single Stage Pump, 300 Gallon Tank, Welded
Steel HPS105 - 105 FT. 575# Tip Load, Rear Mounted Telescoping Ladder
HA11
E-One Cyclone II, 4-Door Full-Tilt Aluminum Cab, Extruded Aluminum Body, Tandem/Axle, 2000
GPM Single Stage Pump, 300 Gallon Tank, Bronto 100' Rear Mounted Telescoping & Articulating
Steel Boom with Platform
HB01 E-ONE International 4300 4X4 Quick Attack Pumper, 500 GPM, Welded Extruded Aluminum
Body, Single Axle, Side Mount Pump Module
HC01 Freightliner M2, 2-Door Commercial Cab, Pumper, Welded Extruded Aluminum Body, Single Axle,
1250 GPM Pump, Side Mount Pump Module
HC02 International 4400, 2-Door Commercial Cab, Pumper, Welded Extruded Aluminum Body, Single
Axle, 1250 GPM Pump, Side Mount Pump Module
HC03 Kenworth T370, 2-Door Commercial Cab, Pumper, Welded Extruded Aluminum Body, Single Axle,
1250 GPM Pump, Side Mount Pump Module
HC04 E-One Typhoon, 4-Door Custon Full-Tilt Welded Aluminum Cab, Pumper, Welded Extruded
Aluminum Body, Single Axle, 1250 GPM Pump, Side Mount Pump Module
HC05 E-ONE Cyclone II, 4 Door Custom Full Tilt Welded Aluminum Cab, Rear Engine Pumper, Welded
Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Side Mount Pump Module
HC06 E-ONE Quest, 4 Door Custom Full Tilt Welded Aluminum Cab, Pumper, Welded Extruded
Aluminum Body, Single Axle, 1250 GPM Pump, Rear Mount Pump Module
HC07 E-One Typhoon Urban Interface Pumper, 4-Door Custon Full-Tilt Welded Aluminum Cab, Pumper,
Welded Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Side Mount Pump Module
HD01 Freightliner M2, 2-Door, OEM Cab, Single Axle, Welded Extruded Aluminum Body, Non-Walk-In
Rescue
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
C. Pumper Fire Apparatus
B. Wildland Fire Apparatus (Brush Fire)
2017-10-10 Agenda Packet Page 75
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HD02 International 4400, 2-Door, OEM Cab, Single Axle, Welded Extruded Aluminum Body, Non-Walk-
In Rescue
HD03 Kenworth T370, 2-Door, OEM Cab, Single Axle, Welded Extruded Aluminum Body, Non-Walk-In
Rescue
HD04 Ford F550, 2-Door, OEM Cab, Single Axle, Welded Extruded Aluminum Body, Non-Walk-In
Rescue
HD05 International Terra Star, 2-Door , OEM Cab, Single Axle, Welded Extruded Aluminum Body, Non-
Walk-In Rescue
HD06 E-One Typhoon, 4-Door Custom, Full-Tilt, Welded Aluminum Cab, Single Axle, Welded Extruded
Aluminum Body, Non-Walk-In Rescue
HD07 Freightliner M2, 2-Door, OEM Cab, Single Axle, Welded Stainless Body, Walk-In Rescue
HD08 International 4400, 2-Door, OEM Cab, Single Axle, Welded Stainless Body, Walk-In Rescue
HD09 Kenworth T370, 2-Door, OEM Cab, Single Axle, Welded Extruded Aluminum Body, Walk-In
Rescue
HD10 E-One Cyclone II , 4-Door Custom, Full-Tilt, Welded Aluminum Cab, Single Axle, Welded
Extruded Aluminum Body, Walk-In Rescue
HE01 Freightliner M2, 2-Door, Commercial Cab, Pumper/Tanker, Welded Extruded Aluminum Body,
Tandem Axle, 1250 GPM Pump, Mid-Mounted Pump Module
HE02 International, 2-Door, Commercial Cab, Pumper/Tanker, Welded Extruded Aluminum Body,
Tandem Axle, 1250 GPM Pump, Mid-Mounted Pump Module
HE03 Kenworth T370, 2-Door, Commercial Cab, Pumper/Tanker, Welded Extruded Aluminum Body,
Tandem Axle, 1250 GPM Pump, Mid-Mounted Pump Module
HE04 E-ONE CYCLONE II, 4-Door, Custom Full-Tilt, Welded Aluminum Cab, Pumper/Tanker, Welded
Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-Mounted Pump Module
HE05 International 4400, 2-Door Commercial Cab, 2000 Gallon Tanker, Wet Side Body, Single Axle, 500
GPM Pump
HE06 Freightliner M2, 2-Door Commercial Cab, 2000 Gallon Tanker, Wet Side Body, Single Axle, 500
GPM Pump
HE07 Kenworth T370, 2-Door Commercial Cab, 2000 Gallon Tanker, Wet Side Body, Single Axle, 500
GPM Pump
HE08 International, 2-Door Commercial Cab, rear 3000 Gallon Tanker, Wet Side Body, Tandem Axle, 500
GPM Pump
HE09 Freightliner M2, 2-Door Commercial Cab, rear 3000 Gallon Tanker, Wet Side Body, Tandem Axle,
500 GPM Pump
HE10 Kenworth T370, 2-Door Commercial Cab, rear 3000 Gallon Tanker, Wet Side Body, Tandem Axle,
500 GPM Pump
HE11 International 4400, 2-Door, Commercial Cab, 2000 Gallon Elliptical Vacuum Tanker, Welded
Extruded Aluminum Body, Single Axle, 500 GPM Pump
HE12 International, 2-Door, Commercial Cab, 3500 Gallon Elliptical Vacuum Tanker, Welded Extruded
Aluminum Body, Tandem Axle, 500 GPM Pump
HF01 E-ONE Titan Force 4x4 P701-Class 4 ARFF, Coil Spring Suspension, 1585 water/205 foam gallons,
500 lbs dry chemical, NFPA 414 & FAA Compliant)
HF02 E-ONE Titan Force 6x6 P711, Class 5 ARFF, Coil Spring Suspension, 3170 water/420 foam gallons,
500 lbs dry chemical, NFPA 414 & FAA Compliant
ID01 Ford F-550 2-Door, Single Axle | 10' Non-Walk-In Rescue (Aluminum)
ID02 Ford F-550 2-Door, Single Axle | 12' Non-Walk-In Rescue (Aluminum)
ID03 Ford F-550 4-Door, Single Axle | 12' Non-Walk-In Rescue (Aluminum)
ID04 Ford F-550 2-Door, Single Axle | 12' Walk-In Rescue (Aluminum)
ID05 Freightliner M2, 2-Door, Single Axle | 16' Non-Walk-In Rescue (Aluminum)
ID06 International 4400, 2-Door, Single Axle | 16' Non-Walk-In Rescue (Aluminum)
I. Emergency Vehicles, Inc. (EVI)
D. Special Service Apparatus (Walk-In & Non-Walk In Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
E. Pumper/Tankers & Tankers
F. Airport Rescue Fire-Fighting Vehicles
2017-10-10 Agenda Packet Page 76
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ID07 Freightliner M2, 4-Door, Single Axle | 16' Non-Walk-In Rescue (Aluminum)
ID08 Freightliner M2, 2-Door, Single Axle | 16' Walk-In Rescue (Aluminum)
ID09 International 4400, 2-Door, Single Axle | 16' Walk-In Rescue (Aluminum)
ID10 Freightliner M2, 4-Door, Single Axle | 18' Walk-In Rescue (Aluminum)
ID11 International 4400, 4-Door, Single Axle | 18' Walk-In Rescue (Aluminum)
ID12 Freightliner M2, 2-Door, Single Axle | 18' Crew-Body Rescue (Aluminum)
ID13 Freightliner M2, 2-Door, Single Axle | 18' Mobile Command Center (Aluminum)
ID14 Custom, 4-Door Full Tilt, Single Axle | 21' Non-Walk-In Rescue (Aluminum)
ID15 Custom, 4-Door Full Tilt, Single Axle | 21' Walk-In Rescue (Aluminum)
ID16 Freightliner M2, 4-Door, Single Axle | 25' Walk-In Rescue (Aluminum)
ID17 International 4400, 4-Door, Single Axle | 25' Walk-In Rescue (Aluminum)
ID18 Freightliner M2, 4-Door, Tandem Axle | 25' Walk-In Rescue (Aluminum)
ID19 International 4400, 4-Door, Tandem Axle | 25' Walk-In Rescue (Aluminum)
ID20 Custom, 4-Door, Full Tilt, Tandem Axle | 30' Walk-In Rescue (Aluminum)
ID21 Freightliner M2, 2-Door, Tandem Axle | 30' Walk-In Command Center (Aluminum)
JA01 Cinder, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Single Axle, 57' Rear Mounted
Telescoping Ladder
JA02 Igniter, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Single Axle, 57' Rear Mounted
Telescoping Ladder
JA03 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Single Axle, 57' Rear Mounted
Telescoping Ladder
JA04 Cinder, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Single Axle, 77' Rear Mounted
Telescoping Ladder
JA05 Igniter, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Single Axle, 77' Rear Mounted
Telescoping Ladder
JA06 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Single Axle, 77' Rear Mounted
Telescoping Ladder
JA07 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 107' Rear Mounted
Telescoping Ladder
JA08 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 127' Rear Mounted
Telescoping Ladder
JA09 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 100' Mid-Mounted
Telescoping Ladder
JA10 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 85' Mid-Mounted
Telescoping Ladder with Platform
JA11 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 85' Rear Mounted
Telescoping Ladder with Platform
JA12 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 100' Rear Mounted
Telescoping Ladder with Platform
JA13 Inferno, 4-Door Full-Tilt OEM Cab, Extruded Aluminum Body, Tandem Axle, 100' Mid-Mounted
Telescoping Ladder with Platform
JB01 Self-Contained Slip-In Unit
JB02 Ferrara Brush Fire Apparatus, Ford Truck, Extruded Aluminum Flatbed
JB03 Ferrara Brush Fire Apparatus, Dodge Truck, Extruded Aluminum Flatbed
JC01 Freightliner M2, 2-Door, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted
Pumper
JC02 Freightliner M2, 4-Door, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted
Pumper
JC03 International 4400, 2-Door, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Mid-
Mounted Pumper
J. Ferrara
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
2017-10-10 Agenda Packet Page 77
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JC04 International 4400, 4-Door, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Mid-
Mounted Pumper
JC05 Custom Cinder, 4-Door, Full-Tilt Cab, Extruded Aluminum Body, Single Axle, 1500 GPM Pump,
Mid-Mounted Pumper
JC06 Custom Igniter, 4-Door, Full-Tilt Cab, Extruded Aluminum Body, Single Axle, 1500 GPM Pump,
Mid-Mounted Pumper
JC07 Custom Inferno, 4-Door, Full-Tilt Cab, Extruded Aluminum Body, Single Axle, 1500 GPM Pump,
Mid-Mounted Pumper
JD01 Ford 550, 2-door Cab, Single Axle, Extruded Aluminum Body, NON-Walk-In LIGHT Rescue
JD02 Ford 550, 2-door Super Cab, Single Axle, Extruded Aluminum Body, NON-Walk-In LIGHT Rescue
JD03 Ford 550, 4-door Cab, Single Axle, Extruded Aluminum Body, NON-Walk-In LIGHT Rescue
JD04 Freightliner M2, 2-door Cab, Single Axle, Extruded Aluminum Body, NON-Walk-In MEDIUM
Rescue
JD05 Freightliner M2, 4-door Cab, Single Axle, Extruded Aluminum Body, NON-Walk-In MEDIUM
Rescue
JD06 Freightliner M2, 2-door Cab, Single Axle, Extruded Aluminum Body, Walk-In MEDIUM Rescue
JD07 Freightliner M2, 4-door Cab, Single Axle, Extruded Aluminum Body, Walk-In MEDIUM Rescue
JD08 Cinder, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, NON Walk-In
HEAVY Rescue
JD09 Cinder, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, Walk-In HEAVY
Rescue
JD10 Igniter, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, NON Walk-In
HEAVY Rescue
JD11 Igniter, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, Walk-In HEAVY
Rescue
JD12 Inferno, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, NON Walk-In
HEAVY Rescue
JD13 Inferno, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, Walk-In HEAVY
Rescue
JD14 Inferno, 4-Door, Full-Tilt, OEM Cab, Single Axle, Extruded Aluminum Body, Incident Command
Vehicle
JE01 M2 Freightliner, 2-Door, Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-Mounted
Pumper/Tanker (3000 Gallons)
JE02 M2 Freightliner, 4-Door, Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-Mounted
Pumper/Tanker (3000 Gallons)
JE03 Custom Cinder 2, 4-Door, Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-
Mounted Pumper/Tanker (3000 Gallons)
JE04 Custom Igniter, 4-Door, Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-Mounted
Pumper/Tanker (3000 Gallons)
JE05 Custom Inferno, 4-Door, Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-Mounted
Pumper/Tanker (3000 Gallons)
KB01
Firematic, RALLY B.R.A.T. ® Ford F550, 4WD, 4-Door , Aluminum flatbed body, 400 Gallon
Water Tank, 10 Gallon Foam Tank, Hale 30FS/Deutz Diesel Pump, Pump and Roll Capability,
FoamPro 2001 Foam System, Super Single wheels and tires
KB02
Firematic, Rally B.R.A.T. ® Ford F550, 4WD, 4-Door , Aluminum compartment body, 400 Gallon
Water Tank, 10 Gallon Foam Tank, Hale 30FS/Deutz Diesel Pump, Pump and Roll Capability,
FoamPro 2001 Foam System, Super Single wheels and tires
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
E. Pumper/Tankers & Tankers
K. Firematic
B. Wildland Fire Apparatus (Brush Fire)
2017-10-10 Agenda Packet Page 78
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KB03
Firematic, Rally B.R.A.T. ® Ford F350, 4WD, 2-Door , Aluminum flatbed body, 250 Gallon Water
Tank, 10 Gallon Foam Tank, Hale HPX200 Pump, Pump and Roll Capability, Scotty Foam System,
Super Single wheels and tires
KB04
Firematic, Army 2.5 ton Brush Breaker, 6WD, 2-Door , Steel flatbed and tube body, 600 Gallon
Water Tank, 10 Gallon Foam Tank, Hale 30FS/Deutz Diesel Pump, Pump and Roll Capability,
Scotty Foam System
KB05
Firematic, Army 5 ton Brush Breaker, 6WD, 2-Door , Steel flatbed and tube body, 1000 Gallon
Water Tank, 10 Gallon Foam Tank, Hale 30FS/Deutz Diesel Pump, Pump and Roll Capability,
Scotty Foam System, Super Single wheels and tires
KB06
Firematic, Rally B.R.A.T. ® Dodge 5500, 4WD, 4-Door , Aluminum flatbed body, 400 Gallon Water
Tank, 10 Gallon Foam Tank, Hale 30FS/Deutz Diesel Pump, Pump and Roll Capability, FoamPro
2001 Foam System, Super Single wheels and tires
KB07
Firematic, B.R.A.T. ® Ford F550, 4WD, 4-Door , Aluminum flatbed body, Aluminum investment
protection cage, 400 Gallon Water Tank, 10 Gallon Foam Tank, Hale 30FS/Deutz Diesel Pump,
Pump and Roll Capability, FoamPro 2001 Foam System, Super Single wheels and tires
KC01 Firematic,B.R.A.T.®1000.Commercial Pumper, Aluminum compartment body,Mid Mount,Ford
F550 4x4, 300 Gallon Water Tank, 1250 GPM Pump
KC02 Firematic,Rally B.R.A.T.®1000.Commercial Pumper, Aluminum flatbed body,Mid Mount,Ford
F550 4x4, 300 Gallon Water Tank, 1250 GPM Pump
KC03 Firematic,Brute Commercial Pumper, Aluminum compartment body, Front Mount,Freightliner 4x4,
700 Gallon Water Tank, 1250 GPM Pump
KC04 Firematic,Brute Commercial Pumper, Aluminum compartment body, Front Mount, International
7400 4x4, 700 Gallon Water Tank, 1000 GPM Pump
KC05 Firematic,Brute Commercial Pumper, Aluminum compartment body,Rear Mount,Freightliner 4x4,
750 Gallon Water Tank, 1250 GPM Pump
KD01 Firematic, Rescue B.R.A.T.®Non Walk In,Aluminum Body Light Rescue,Ford F550, Super Single
Wheels and tires
KD02 Firematic, Rescue B.R.A.T.®Walk In,Aluminum Body Light Rescue,Ford F550, Super Single
Wheels and tires
LA01
HME Spectr, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
Stainless Steel Body, 1500 GPM Single Stage Pump, 400 Gallon Tank, Steel Ladder HAF80L,
1000# Tip Load, Rear Mounted Telescoping Ladder
LA02
HME 1871W, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
Stainless Steel Body, 1500 GPM Single Stage Pump, 400 Gallon Tank, Steel Ladder HAF80L,
1000# Tip Load, Rear Mounted Telescoping Ladder
LA03
HME Spectr, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Tandem
Axle, Stainless Steel Body, 1500 GPM Single Stage Pump, 400 Gallon Tank, Steel Ladder
HAF111L, 1000# Tip Load, Rear Mounted Telescoping Ladder
LA04
HME 1871W, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Tandem
Axle, Stainless Steel Body, 1500 GPM Single Stage Pump, 400 Gallon Tank, Steel Ladder
HAF111L, 1000# Tip Load, Rear Mounted Telescoping Ladder
LA05
HME SFO, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
Stainless Steel Body, 1500 GPM Single Stage Pump, 500 Gallon Tank, HAF51T, 1000# Tip Load,
Rear Mounted Steel Boom
LB01 HME Ford F-550 4x4 Initial Attack MiniEvo, 1500 GPM Side Mounted Pump, Stainless Steel Body,
Single Axle, 400 Gallons
LB02 HME SFO Initial Attack Type I, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man
Seating, 1250 GPM Side Mounted Pump, Stainless Steel Body, Single Axle, 850 Gallons
LB03 HME International 7400 4x4 Quick Attack Type III/34D, 500 GPM Side Mounted Pump, Stainless
Steel Body, Single Axle, 500 Gallons
L. HME
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk In Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
2017-10-10 Agenda Packet Page 79
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LC01 HME Spectr, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Pumper,
Stainless Steel Body, Single Axle, 1250 GPM Side Mounted Pump, 1045 Gallons
LC02 HME 1871W, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Pumper,
Stainless Steel Body, Single Axle, 1250 GPM Side Mounted Pump, 1045 Gallons
LC03 HME SFO, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Pumper,
Stainless Steel Body, Single Axle, 1250 GPM Side Mounted Pump, 1045 Gallons
LC04 HME International 7400 2-Door Commercial Cab, Pumper, Stainless Steel Body, Single Axle, 1250
GPM Side Mounted Pump, 1045 Gallons
LC05 HME International 7400 4-Door Commercial Cab, Pumper, Stainless Steel Body, Single Axle, 1250
GPM Side Mounted Pump, 1045 Gallons
LC06 HME Freightliner M2 2-Door Commercial Cab, Pumper, Stainless Steel Body, Single Axle, 1250
GPM Side Mounted Pump, 1045 Gallons
LC07 HME Freightliner M2 4-Door Commercial Cab, Pumper, Stainless Steel Body, Single Axle, 1250
GPM Side Mounted Pump, 1045 Gallons
LC08 HME SFO R.A.T., 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Pumper,
Stainless Steel Body, Single Axle, 1250 GPM Side Mounted Pump, 500 Gallons
LC09 HME 1871W R.S.V.P., 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating,
Pumper, Stainless Steel Body, Signle Axle, 1250 GPM Side Mounted Pump, 750 Gallons
LD01 HME Spectr, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
14' Stainless Steel Body, Non-Walk-In Rescue
LD02 HME 1871W, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
14' Stainless Steel Body, Non-Walk-In Rescue
LD03 HME SFO, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle, 14'
Stainless Steel Body, Non-Walk-In Rescue
LD04 HME Spectr, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
18' Stainless Steel Body, Non-Walk-In Rescue
LD05 HME 1871W, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle,
18' Stainless Steel Body, Non-Walk-In Rescue
LD06 HME SFO, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Single Axle, 18'
Stainless Steel Body, Non-Walk-In Rescue
LD07 HME Ford F-550 4x4 4-Door Light Rescue PackRat, Non-Walk-In Stainelss Steel Rescue Body
LE01 HME Spectr, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Stainless Steel
Body, Tandem Axle, 1250 GPM Side Mounted Pumper/Tanker, 3000 Gallons
LE02 HME 1871W, 4-Door Custom Full-Tilt Extruded Aluminum Cab, Six (6) Man Seating, Stainless
Steel Body, Tandem Axle, 1250 GPM Side Mounted Pumper/Tanker, 3000 Gallons
LE03 HME Freightliner M2 2-Door Commercial Cab, Stainless Steel Body, Tandem Axle, 1250 GPM Side
Mounted Pumper/Tanker, 3000 Gallons
LE04 HME Freightliner M2 4-Door Commercial Cab, Stainless Steel Body, Tandem Axle, 1250 GPM Side
Mounted Pumper/Tanker, 3000 Gallons
LE05 HME International 7400 2-Door Commercial Cab, Stainless Steel Body, Tandem Axle, 1250 GPM
Side Mounted Pumper/Tanker, 3000 Gallons
LE06 HME International 7400 4-Door Commercial Cab, Stainless Steel Body, Tandem Axle, 1250 GPM
Side Mounted Pumper/Tanker, 3000 Gallons
M. KME
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
E. Pumper/Tankers & Tankers
2017-10-10 Agenda Packet Page 80
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MA01 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle, 79' 500# Rear
Mounted Telescoping Steel Ladder
MA02 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 103', 4 Section,
500# Rear Mounted Telescoping Steel Ladder
MA03 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 79' 750# Rear
Mounted Telescoping Steel Ladder
MA04 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 123' 500# Rear
Mounted Telescoping Steel Ladder
MA05 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 102' 1000# Rear
Mounted Telescoping Ladder with Platform
MA06 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 100' 1000# Mid-
Mounted Telescoping Ladder with Platform
MA07 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle, 100' 500# Tractor
(Mid-Mount), Telescoping Steel Ladder
MA08 KME, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle, 55' Water Tower
(FireStix)
MA09 International 4400, 4-Door, Formed Aluminum Body, Single Axle, 55' Water Tower (FireStix)
MB01 Ford F-550, 4 x 4, 2-Door, Skid Mounted Pumper Body
MB02 Ford F-550, 4 x 4, 2-Door, Flatbed Style Skid Mounted Pumper
MB03 Ford F-550, 4 x 4, 2-Door, Aluminum Minipumper Body, 300 gal. Tank, 1000 gpm Midship PTO
Pump
MB04 Intl 7300 4 x 4, 4-Door, Aluminum Minipumper Body, 500 gal. Tank, 1000 gpm Midship PTO
Pump, 26,000lb GVWR
MB05 International 7400, 4x4, 4-Door, Ridgerunner, Dual Pump, 500/20 Gals Water/Foam, NFPA
1901/1906
MB06 International 7400, 4 x 4, 4-Door, OEM Interface Pumper, Formed Alum Body, Single Axle, 750
GPM, 500 Gallon Water
MC01 International 4400, 2-Door, OEM Pumper, Formed Aluminum Body, Single Axle, 1250 GPM
Pump, 1000 Gal Tank-Legacy Series Pumper
MC02 International 4400, 2-Door, OEM Pumper, Formed Aluminum Body, Single Axle, 1250 GPM
Pump, 1000 Gal Tank-Challenger Series Pumper
MC03 International 4400, 2-Door, OEM Pumper, Formed Aluminum Body, Single Axle, 1250 GPM
Pump, 750 Gal Tank-Flex Pumper
MC04 KME Custom, 4-Door, Full-Tilt, Aluminum Cab, Formed Aluminum Body, Single Axle, 1250 GPM
Pump, 750 Gal Tank-Flex Pumper
MC05 KME Custom, 4-Door, Full-Tilt, Aluminum Cab, Alum Body, Single Axle, 1250 GPM Pump, Rear-
Mounted Pumper
MC06 KME Custom, 4-Door, Full-Title, Aluminum Cab, Alum Body, Single Axle, 2000 GPM Pump, 1000
Gal Tank-Flex Pumper
MC07 International 4400, 2-Door, Alum Body, Single Axle, 1250 GPM Pump, Rear-Mounted Pumper
MD01 Ford F-550 4 x 2 Chassis, 2 Door, Light Duty Walk-Around Rescue
MD02 Intl 4300, 4 x 2, 2-Door, Medium Duty Walk-Around Rescue
MD03 International 4400, 4 x 2, 2-Door, Medium Duty Walk-In Rescue
MD04 KME Custom, 4-Door, Full-Tilt, Aluminum Cab, Alum Body, Single Axle, Heavy Duty Walk-
Around Rescue
MD05 International 4400, 2-Door, Air/Light Special Service Walk-Around Rescue
MD06 KME Custom, 4-Door, Full-Tilt, Aluminum Cab, Alum Body, Single Axle, Heavy Duty Combination
Walk-in / Walk-Around Rescue
MD07 International 4400 4x2, 2-Door, 10 person Crew Carrier
ME01 International 4400, 2-Door, Aluminum Treadplate Body, Single Axle, 1250 GPM Pump, Painted
1800 Gal Elliptical Tank-LE Series Tanker
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
E. Pumper/Tankers & Tankers
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
2017-10-10 Agenda Packet Page 81
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ME02 International 7400, 2-Door, Aluminum Treadplate Body, Tandem Axle, 1250 GPM Pump, Painted
2500 Gal Elliptical Tank-LE Series Tanker
ME03 International 4400, 2-Door, Aluminum Treadplate Body, Single Axle, 500 GPM Pump, Painted
1800 Gal Wetside Tank-LE Series Tanker
ME04 International 4400, 2-Door, Aluminum Body, Single Axle, 500 GPM Pump, 2,000 Gal Legacy
Elliptical Tanker
ME05 International 4400, 2-Door, Aluminum Body, Single Axle, 500 GPM Pump, 2,000 Gal Legacy
Wetside Tanker
ME06 International 7400, 2-Door, Aluminum Treadplate Body, Tandem Axle, 500 GPM Pump, Painted
2500 Gal Wetside Tank-LE Series Tanker
ME07 International 4400, 2-Door, Formed Galvanneal Body, Single Axle, 750 GPM Pump, 1800 Gal
Eliminator T Tank
ME08 International 7400, 2-Door, Formed Galvanneal Body, Tandem Axle, 750 GPM Pump, 3000 Gal
Eliminator T Tank
ME09 International 4400, 2-Door, Formed Galvanneal Body, Single Axle, 1250 GPM Pump, 1800 Gal T-
Tank-Flex Pumper Tanker
ME10 International 7400, 2-Door, Formed Galvanneal Body, Tandem Axle, 1250 GPM Pump, 2500 Gal T-
Tank-Flex Pumper Tanker
ME11 KME Custom, 4-Door, Full-Tilt, Aluminum Cab, Alum Body, Tandem Axle, 3,000 Gallon, Pumper-
Tanker with 2,000gpm Pump
MF01 Ford F550, 4 x 4, 4-Door, Class 1 RIV, 120 GAL AFFF Pre-mix
MF02 Ford F550, 4 x 4, 4-Door, Class 2 RIV, 500 GPM Pump, 300/40 Gal Water/Foam Tank
MF03 International 7400 4 x 4, 2-Door, Class 3 RIV, 500 GPM Pump, 500/75 Gal Water/Foam Tank
MF04 KME Custom Class 4 ARFF, 4 x 4, 2000 GPM, 1500/200 Gal Water/Foam Tank
MF05 KME Custom Class 5 ARFF, 6 x 6, 2000 GPM, 3000/400 Gal Water/Foam Tank
NA01 Spartan 4-Door, Aluminum Tilt Cab, Extruded Aluminum Body, 1500 GPM Pump, rear mount,
85'telescopic ladder platform, Tandem Axle, 750# tip, 400 Gal. Tank
NA02 Spartan 4-Door, Aluminum Tilt Cab, Extruded Aluminum Body, 1500 GPM Pump, mid-mount, 104'
telescopic ladder platform, Tandem Axle, 750# 400 Gal. Tank
NA03 Spartan 4-Door, Aluminum Tilt Cab, Extruded Aluminum Body, 1500 GPM Pump, rear mount, 75' 3-
section, telescopic steel ladder, Single Axle, 500#, 500 Gal. Tank
NA04 Spartan 4-Door, Aluminum Tilt Cab, Extruded Aluminum Body, 1500 GPM Pump, Rear Mount,
100' 4-section telescopic steel ladder, Tandem Axle, 500#, 400 Gal. Tank
NC01 IH 4400,2-Door, Pumper, Extruded Aluminum Body, Single axle,1250 GPM Pump, Side Mounted,
750 Gal. Tank
NC02 Freightliner M2, 2-Door, Pumper, Extruded Aluminum Body, Single Axle,1250 GPM Pump, Side
Mounted, 750 Gal. Tank
NC03 Spartan 4-Door, Pumper, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Side Mounted,
750 Gal.Tank
ND01 Ford F550, 2-Door, Aluminum Extruded Body, Single Axle, Non-Walk-in, Roll up doors, Rescue 12'
ND02 IH4400, 2-Door, Aluminum Extruded Body, Single Axle, Non-Walk-in, Roll up doors, Rescue 17'
ND03 Spartan 4-Door, Aluminum Tilt Cab, 10" Raised Roof, Aluminum Extruded Body, Single Axle, Non-
Walk-in, Roll up doors, Rescue 17'
ND04 IH4400, 2-Door, Aluminim Extruded Body, Single Axle, Walk-In, Roll up doors, Rescue 19'
ND05 IH4400, 2-Door, Aluminim Extruded Body, Single Axle, Walk-In, Command Center, Roll up doors,
Rescue 19'
N. Marion
F. Airport Rescue Fire-Fighting Vehicles
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
2017-10-10 Agenda Packet Page 82
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ND06 IH4400, 2-Door, Aluminim Extruded Body, Single Axle, Walk-in, Roll up doors, Rescue 19'
ND07 Spartan 4-Door, Aluminum Tilt Cab, 10" Raised Roof, Aluminum Extruded Body, Walk-in, Single
Axle, Roll up doors, Rescue 19'
NE01 IH7400, 2-Door, Extruded Aluminum Body, Tandem Axle, 1250 GPM Pump, 3000 Gal. Tank, 3
Dump Valves
NE02 Spartan 2-Door, CustomTilt Cab, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, 1800
Gal. Tank, Single Dump Valve
OB01 MCB Performer Series Quick-Attack, 300 Gallon Tank & Waterax B2X Pump, 10' Aluminum
Rescue Style Body on Ford F-550 Diesel, 2-Door, 60CA, 4X4 chassis.
OD01 MCB Responder Series 10' All Aluminum Walk-around rescue on Ford F-550 Diesel, 4-Door, 4X4,
84"CA chassis
OD02 MCB Responder Series 15' All Aluminum Walk-around rescue on Ford F-550 Diesel, 2-Door, 4X4,
120"CA chassis
OD03 MCB Responder Series 18' All Aluminum Walk-around rescue on IH 4400 Series 2-Door 4X2
OD04 MCB Responder Series 22' All Aluminum Walk-around rescue on IH 4400 Series 2-Door 4X2
OD05 MCB Responder Series 28' All Aluminum Walk-around rescue on IH 7500 Series 2-Door 4X2
OD06 MCB Responder Series 10' All Aluminum Walk-in rescue on Ford F-550 Diesel, 4-Door, 4X4,
84"CA chassis
OD07 MCB Responder Series 15' All Aluminum Walk-in rescue on Ford F-550 Diesel, 2-Door, 4X4,
120"CA chassis
OD08 MCB Responder Series 18' All Aluminum Walk-in rescue on IH 4400 Series 2-Door 4X2
OD09 MCB Responder Series 22' All Aluminum Walk-in rescue on IH 4400 Series 2-Door 4X2
OD10 MCB Responder Series 15' All Aluminum Walk-in 15-Passenger Crew Carrier Body on 4400 Series
2-Door 4X2
OD11 MCB Responder Series 14' All Aluminum Combination rescue on Ford F-550 Diesel, 2-Door, 4X4,
84"CA chassis
OD12 MCB Responder Series 15' All Aluminum Combination rescue on Ford F-550 Diesel, 2-Door, 4X4,
120"CA chassis
OD13 MCB Responder Series 18' All Aluminum Combination rescue on IH 4400 Series 2-Door 4X2
OD14 MCB Responder Series 22' All Aluminum Combination rescue on IH 4400 Series 2-Door 4X2
OD15 MCB Responder Series 28' All Aluminum Mobile Command Center on IH 7600 2-Door 4X2
OD16 MCB Responder Series 28' All Aluminum Mobile Command Center on Spartan MetroStar-X 2-Door
4X2
PB01 Self Contained Slide In Unit, 250 gallon
PB02 Metro Brush Truck, Ford F450 2Dr, Aluminum Flat Bed, 300 Tank
PB03 Metro Brush Truck, Ford F550 2Dr, Aluminum Flat Bed, 300 Tank
PB04 Metro Brush Truck, Ford F650 2Dr, Aluminum Flat Bed, 300 Tank
PC01 Metro Mini-Pumper, Ford F550 2Dr, Aluminum Body, 1250gpm pump, 500 Tank
PC02 Metro CAFS Mini-Pumper, Ford F550 2Dr, Aluminum Body, 1250gpm pump, 500 Tank
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
P. Metro Fire Apparatus Specialists
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
E. Pumper/Tankers & Tankers
O. Maintainer Custom Bodies, Inc. (MCB)
B. Wildland Fire Apparatus
2017-10-10 Agenda Packet Page 83
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PD01 Metro Light Rescue, Ford F550 2Dr, Aluminum Body, Non-Walk-In
PD02 International 4400, 2-Door, OEM Cab, Single Axle, Aluminum Body, Non-Walk-In Rescue
PD03 Spartan, Full-Tilt, Aluminum Cab, Single Axle, Aluminum Body, Non-Walk-In Body
PD04 International 4400, 2-Door, OEM Cab, Single Axle, Aluminum Body, Walk-In Rescue
PD05 Spartan, Full-Tilt, Aluminum Cab, Single Axle, Aluminum Body, Walk-In Body
QB01
Midwest Fire Brush Unit - F-550 Diesel, Aluminum Flatbed, Pump and Roll
Capabilities, 400 GPM portable pump, 250 gallons, Regular Cab, 60" CA
QB02
Midwest Fire Brush Unit - F-550 Diesel, Aluminum Flatbed, Pump and Roll
Capabilities, 400 GPM portable pump, 250 gallons, Regular Cab, 84" CA
QB03 Midwest Fire All-Poly Quick Attack - F-550 Diesel, Regular Cab, 400 GPM
portable pump, 250 gallons, ROM Doors, 84" CA
QE01 Midwest Fire All-Poly Tanker-Pumper, 2000 Gallon, Freightliner M2, 1000 GPM
PTO, Pump and Roll, Single Axle
QE02 Midwest Fire All-Poly Tanker-Pumper, 3000 Gallon, Freightliner M2, 1000 GPM
PTO, Pump and Roll, Tandem Axle
QE03 Midwest Fire All-Poly Tanker, 2000 Gallon, Freightliner M2, 750 GPM PTO
pump, Pump and Roll, Single Axle, Under 30'
QE04 Midwest Fire All-Poly Tanker, 3000 Gallon, Freightliner M2, 250 GPM portable
pump, pump and roll
RB01 Brush Fire Apparatus, Ford F-450, 2 door, gas engine Steel Flatbed
RB02 Brush Fire Apparatus Ford F-550, 2 Door, Gas Engine, Steel Flatbed w/ work stations
RB03 Brush Fire Apparatus, Ford F-550 2 Dr, Diesel engine Extruded Aluminum Flatbed w/
Aluminum comparments
RB04 Brush Fire Apparatus, Ford F-550, 2 Dr, Diesel engine Ply-Utility Body
RB05 Brush Fire Apparatus, Ford F-550 2 Door, Diesel Engine, with Aluminum Flatbed w/ work
stations, Aluminum Compartments
RB06 Ford F-550 XL 4x4, 2-Dr, Gas Engine, 60" CA, Brush Truck,Aluminum flatbed and
compartments 300 Gallon Tank, Water Pump, 200gpm Pump.
RB07 Ford F-550 XL 4X4, 2-Dr.,60" CA, Gas engine Brush Truck, Aluminum flatbed w/ Poly
Compartment., 300 Gallon Tank, 240 gpm water pump.
RB08 Ford F-550 XL 4x4 Crew Cab, Diesel Engine, 60" CA, 9' Multi-Purpose Brush Truck,
Aluminum flatbed 300 Gallon Tank, 300 gpm Water Pump.
RB09 Ford F-550 XL 4x4, 2-Dr, Diesel Engine, 165" WB, 12' Rescue Brush Truck, 300 Gallon
Tank, Diesel Driven 220 gpm Water Pump.
RB10 Brush Fire Apparatus, Ford F-550, 60" CA, Crew Cab, Diesel Engine Steel Flatbed W/
work stations and Aluminum cabinets, 300 gal drop in tank 200 gpm pump
RB11 Brush Fire Apparatus, Ford F-550, Crew Cab, Diesel Engine 60" CA Aluminum Flatbed
with work stations and Poly cabinets, 300 gal drop in tank 200 gpm pump
E. Pumper/Tankers & Tankers
B. Wildland Fire Apparatus (Brush Fire)
Q. Midwest Fire
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
B. Wildland Fire Apparatus (Brush Fire)
R. Nevada Pacific Fire & Safety Inc.
2017-10-10 Agenda Packet Page 84
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RB12 Brush Fire Apparatus, Ford F-550, 60" CA, 2 Door, Gas Engine, Steel Flatbed W/ work
stations and Aluminum cabinets, 300 gal drop in tank 200 gpm pump
RB13 Self- Contained Slip-In Unit,Fire skid unit 11hp Honda pump 200gal tank hose reel with
hose (option foam cell system & gallon tank sizes).
RB14 Self-Contained Slip-In-Unit, Fire skid unit 19 hp diesel pump 300 gal tank hose reel with
hose, (option foam cell system & gallon tank sizes)
RB15 Self-Contained Slip-In-Unit, Fire skid unit 20 hp gasoline pump 400 gal tank hose reel with
hose, (option foam cell system & gallon tank sizes)
RB16 Self-Contained Slip-In-Unit, Fire skid unit 20 hp gasoline pump 400 gal tank hose reel with
hose, (option foam cell system & gallon tank sizes)
RB17 Self-Contained Slip-In-Unit, Fire skid unit CAFS 400gal tank(STORED ENERGY) hose
reel with hose (potion foam cell system & purple K, & gallon tank sizes).
RB18 Self-Contained Glider Kit Aluminum flatbed, Poly comartments, 300 gal Tank 200gpm
pump.
RB19 Self-Contained Glider Kit Aluminum flat bed, w/ Poly compartments, 300 gal Tank,
200gpm pump
RB20 Self-Contained Glider Kit Aluminum flatbed, Aluminum compartments, 300 gal Tank 200gpm pump.
RB21 Brush fire appparatus Freighliner M2-106 4WD standard cab with aluminum flatbed, aluminum
compartments, 800 gallon tank, Diesel 300 gpm pump. Emergency lighting packag.
RB22 Brush fire appparatus Freighliner M2-106 4WD EXTENDED cab with aluminum flatbed, aluminum
compartments, 800 gallon tank, Diesel 300 gpm pump. Emergency lighting packag.
RB23 Brush fire appparatus Freighliner M2-106 4WD EXTENDED CREW CAB with aluminum flatbed,
aluminum compartments, 800 gallon tank, Diesel 300 gpm pump. Emergency lighting packag.
SF01
Oshkosh Striker 4x4, 2-Door, Aluminum Cab, 5 Passenger Seating maximum, Roof Turret (375/750
gpm), bumper Turret (300 gpm), Two Handlines (Foam/Water), Water Tank Capacity (1500 gal.),
Foam Tank Capacity (210 gal.), Fire Pump (Power divider driven Waterous CRQA, Single Stage
Centrifugal, 1950 gpm at 240 psi)
SF02
Oshkosh Striker 6x6, 2-Door, Aluminum Cab, 5 Passenger Seating maximum, Roof Turret (600/1200
gpm), bumper Turret (300 gpm), Two Handlines (Foam/Water), Water Tank Capacity (3000 gal.),
Foam Tank Capacity (420 gal.), Fire Pump (Power divider driven Waterous CRQA, Single Stage
Centrifugal, 1950 gpm at 240 psi)
SF03
Oshkosh Striker 8x8, 2-Door, Aluminum Cab, 5 Passenger Seating, Roof Turret (600/1200 gpm),
bumper Turret (300 gpm), Two Handlines (Foam/Water), Water Tank Capacity (4500 gal.), Foam
Tank Capacity (420 gal.), Fire Pump (Power divider driven Waterous CRQA, Single Stage
Centrifugal, 1950 gpm at 240 psi)
SF04
Oshkosh Stinger Class 2 ARFF vehicle; 2-Door Ford 4x4 F550 Cab/chassis, 2 Passenger Seating,
Bumper Turret, one (1) twin agent handline, Water Tank Capacity (300 gal.), Foam Tank Capacity
(40 gal.), Dry Chemical 500 pounds.
TA01 Pierce Saber Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Single Axle, 75'
Rear-Mounted Telescoping Ladder (500#)
TA02 Pierce Enforcer Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Single Axle, 75'
Rear-Mounted Telescoping Ladder (500#)
TA03 Pierce Enforcer Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle,
75' Rear-Mounted Telescoping Ladder (500#)
TA04 Pierce Enforcer Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Single Axle,
107' Rear-Mounted Telescoping Ladder
TA05 Pierce Enforcer Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle,
105' Rear-Mounted Telescoping Ladder (500#)
S. OshKosh
T. Pierce
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
F. Airport Rescue Fire-Fighting Vehicles
2017-10-10 Agenda Packet Page 85
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TA06 Pierce Arrow Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 100'
Mid-Mounted Telescoping Ladder (#500)
TA07 Pierce Arrow Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 85'
Rear-Mounted Telescoping Ladder with Platform (750#)
TA08 Pierce Arrow Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 95'
Mid-Mounted Telescoping Ladder with Platform (750#)
TA09 Pierce Arrow Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Tandem Axle, 100'
Rear-Mounted Telescoping Ladder with Platform (750#)
TA10 Pierce Arrow Chassis, 4-Door Full Tilt Aluminum Cab, Formed Aluminum Body, Single Axle, 100'
Tractor Drawn - Mid-Mounted Telescoping Ladder (#500)
TB01 Self-Contained Slip-In Unit
TB02 Pierce Brush Fire Apparatus, Ford F450, Steel Flatbed
TB03 Pierce Brush Fire Apparatus, Ford F450, Formed Aluminum Flatbed
TB04 Pierce Brush Fire Apparatus, Ford F450, Formed Aluminum Utility Body
TB05 Pierce Brush Fire Apparatus, IHC, Formed Aluminum Flatbed
TB06 Freightliner 4-Door 4 x 4 Wildland, 500 water, 1000 gpm Pump
TC01 M2 Freightliner, 2-Door, OEM Cab, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted
Pumper
TC02 IHC, 2-Door, OEM Cab, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted Pumper
TC03 KW, 2-Door, OME Cab, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted Pumper
TC04 Peterbilt, 2-Door, OME Cab, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted
Pumper
TC05 Pierce Saber, 4-Door, Full-Tilt, Aluminum Cab, Aluminum Body, Single Axle, 1250 GPM Pump,
Mid-Mounted Pumper
TC06 Pierce Enforcer, 4-Door, Full-Tilt, Aluminum Cab, Aluminum Body, Single Axle, 1250 GPM Pump,
Mid-Mounted Pumper
TC07 Pierce Dash CF, 4-Door, Full-Tilt, Aluminum Cab, Aluminum Body, Single Axle, 1250 GPM Pump,
PUC Body Pumper
TD01 Ford F-550 4- Door, 12 'Non-Walk-in Formed Aluminum Body
TD02 M2 Freightliner, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
TD03 IHC, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
TD04 Kenworth, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
TD05 Peterbilt, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
TD06 Pierce Saber, Full-Tilt, Aluminum Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
TD07 Pierce Enforcer 4-Door, Full Tilt, Aluminum Cab, Single Axle, Formed Aluminum Body, Non Walk-
in Body
TD08 M2 Freightliner, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Walk-In Body
TD09 IHC, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Walk-In Body
TD10 Kenworth, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Walk-In Body
TD11 Peterbilt, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Walk-In Body
TD12 Pierce Saber 4-Door, Full-Tilt, Aluminum Cab, Single Axle, Formed Aluminum Body, Walk-In
Body
TD13 Pierce Enforcer 4-Door, Full Tilt, Aluminum Cab, Single Axle, Formed Aluminum Body, Walk-in
Body
TE01 Freightliner 2 Door, Single Axle Tanker, Aluminum Body w/2000 water & 500 pump
E. Pumper/Tankers & Tankers
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
2017-10-10 Agenda Packet Page 86
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TE02 International 2dr Single Axle Tanker, Aluminum Body w/2000 water & 500 pump
TE03 Kenworth 2dr Single Axle Tanker, Aluminum Body w/2000 water & 500 pump
TE04 Peterbilt 2dr Single Axle Tanker, Aluminum w/2000 water & 500 pump
TE05 Pierce Saber, 4-Door, Full-Tilt, Aluminum Cab, Pumper/Tanker, Aluminum Body, Single Axle, 1000
GPM Pump, Mid-Mounted
TE06 Pierce Enforcer, 4-Door, Full-Tilt, Aluminum Cab, Pumper/Tanker, Aluminum Body, Tandem Axle,
1000 GPM Pump, Mid-Mounted
TE07 Freightliner 2dr, Tandem Axle Tanker, Aluminum Body w/3000 water & 500 pump
TE08 International 2dr Tandem Axle Tanker, Aluminum Body w/3000 water & 500 pump
TE09 Kenworth 2dr Tandem Axle Tanker, Aluminum Body w/3000 water & 500 pump
TE10 Peterbilt 2dr Tandem Axle Tanker, Aluminum w/3000 water & 500 pump
TE11 Pierce Saber, 4-Door, Full-Tilt, Aluminum Cab, Aluminum Body, Single Axle, 1000 GPM Pump,
Mid-Mounted Elliptical Tanker
TE12 Pierce Enforcer, 4-Door, Full-Tilt, Aluminum Cab, Aluminum Body, Tandem Axle, 1000 GPM
Pump, Mid-Mounted Elliptical Tanker
UF01
Rosenbauer Panther 1500, 2-Door, Aluminum Cab, High Performance Off Road suspension, 3
Passenger Seating, Roof Turret (375/750 gpm), bumper Turret (300 gpm), One (1) left side pre-
connected Handline (Foam/Water) one (1) right side twin agent handline, Water Tank Capacity
(1500 gal.), Foam Tank Capacity (200 gal.), Dry Chemical 500 pounds, Fire Pump (Power divider
driven Rosenbauer R 600, Dual Stage Centrifugal high pressure, 1850 gpm at 250 psi)
UF02
Rosenbauer Panther 3000, 2-Door, Aluminum Cab, High Performance Off Road suspension, 3
Passenger Seating, Roof Turret (600/1200 gpm), bumper Turret (300 gpm), One (1) left side pre-
connected Handline (Foam/Water) one (1) right side twin agent handline, Water Tank Capacity
(3000 gal.), Foam Tank Capacity (400 gal.),Dry Chemical 500 pounds, Fire Pump (Power divider
driven Rosenbauer R 600, Dual Stage Centrifugal high pressure, 1850 gpm at 250 psi)
UF03
Rosenbauer Panther 3000 with HRET, 2-Door, Aluminum Cab, High Performance Off Road
suspension, 2 Passenger Seating, 1000 gpm High Reach Extendable turret (500/1000 gpm), bumper
Turret (300 gpm), One (1) left side pre-connected Handline (Foam/Water) one (1) right side twin
agent handline, Water Tank Capacity (3000 gal.), Foam Tank Capacity (400 gal.),Dry Chemical 500
pounds, Fire Pump (Power divider driven Rosenbauer R 600, Dual Stage Centrifugal high pressure,
1850 gpm at 250 psi)
UF04
Rosenbauer Airwolf C2 2-Door Ford 4x4 F550 Cab/chassis, 2 Passenger Seating, bumper Turret, one
(1) twin agent handline, Water Tank Capacity (300 gal.), Foam Tank Capacity (40 gal.), Dry
Chemical 500 pounds, Fire Pump 250 gpm
UF05
Rosenbauer Airwolf C3 2-Door International 7400 4x4 Cab/chassis, 2 Passenger Seating, bumper
Turret, one (1) twin agent handline, Water Tank Capacity (500 gal.), Foam Tank Capacity (60 gal.),
Dry Chemical 500 pounds, Fire Pump 250 gpm
VA01 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Single Axle, 78' Rear Mount
Steel Ladder
VA02 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 78' Rear
Mount Steel Ladder
VA03 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 100' Rear
Mount Steel Ladder
VA04 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 109' Rear-
Mount Steel Ladder
VA05 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 100' Mid-
Mount Steel Ladder
VA06 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 101' Rear
Mount Steel Platform
VA07 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 104' Rear
Mount Steel Platform
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
U. Rosenbauer
F. Airport Rescue Fire-Fighting Vehicles
V. Rosenbauer Minnesota LLC
2017-10-10 Agenda Packet Page 87
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VA08 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 100' Mid
Mount Steel Platform
VA09 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Single Axle, 104' Tractor
Drawn Steel Ladder
VA10 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Single Axle, 65' Rear Mount
Steel Ladder
VA11 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Single Axle, 51' Rear Mount
Boom
VA12 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Single Axle, 68' Rear Mount
Boom
VA13 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Single Axle, 102' Raptor Rear
Mount Ladder
VA14 Rosenbauer Commander, 4-Door Tilt Cab, Extruded Aluminum Body, Tandem Axle, 114'
Articulating-Telescoping T-REX Platform
VB01 IH 4400, 4x4, 2-Door, OEM Timberwolf, Pumper, Extruded Aluminum Body, Single Axle, 1250
GPM Pump, Rear Mount
VC01 M2 Freightliner, 2-Door, OEM, Pumper, Extruded Aluminum Body, Single Axle, 1250 GPM Pump,
Side-Mounted Pumper
VC02 IH4400, 2-Door, OEM, Pumper, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Side-
Mounted Pumper
VC03 Peterbilt, 2-Door, OEM, Pumper, Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Side-
Mounted Pumper
VC04 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Pumper, Extruded Aluminum Body, Single
Axle, 1250 GPM Pump, Side-Mounted Pumper
VC05 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Pumper, Extruded Aluminum Body, Single
Axle, 1500 GPM Pump, Side-Mounted Pumper
VC06 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Pumper, Extruded Aluminum Body, Single
Axle, 1500 GPM Pump, Rear-Mounted Pumper
VC07 Ford F550, 4x2, 2-Door OEM Cab, Mini Pumper, Formed Aluminum Body, 500 GPM PTO Pump,
Side Mounted
VD01 M2 Freightliner, 2-Door, OEM Cab, Single Axle, Extruded Aluminum Body, Non-Walk-In Body
VD02 IH4400, 2-Door, OEM Cab, Single Axle, Extruded Aluminum Body, Non-Walk-In Body
VD03 M2 Freightliner, 2-Door, OEM Cab, Tandem Axle, Extruded Aluminum Body, Non-Walk-In Body
VD04 Ford F-550, 2-Door, OEM Ccab, Single Axle, Extruded Aluminum Body, Non-Walk-In Body
VD05 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Single Axle, Extruded Aluminum Body,
Non-Walk-In Body
VD06 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Tandem Axle, Extruded Aluminum
Body, Non-Walk-In Body
VD07 M2 Freightliner, 2-Door, OEM Cab, Single Axle, Extruded Aluminum Body, Walk-In Body
VD08 IH4400, 2-Door, OEM Cab, Single Axle, Extruded Aluminum Body, Walk-In Body
VD09 M2 Freightliner, 2-Door, OEM Cab, Tandem Axle, Extruded Aluminum Body, Walk-In Body
VD10 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Single Axle, Extruded Aluminum Body,
Walk-In Body
VD11 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Tandem Axle, Extruded Aluminum
Body, Walk-In Body
VE01 M2 Freightliner, 2-Door, OEM Cab, Pumper/Tanker, Extruded Aluminum Body, 1800 Gallon Tank,
Single Axle, 1250 GPM Pump, Mid-Mounted
E. Pumper/Tankers & Tankers
B. Wildland Fire Apparatus
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
2017-10-10 Agenda Packet Page 88
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VE02 IH4400, 2-Door, OEM Cab, Pumper/Tanker, Extruded Aluminum Body, 1800 Gallon Tank, Single
Axle, 1250 GPM Pump, Mid-Mounted
VE03 M2 Freightliner, 2-Door, OEM Cab, Pumper/Tanker, Extruded Aluminum Body, 2000 Gallon Tank,
Tandem Axle, 1250 GPM Pump, Mid-Mounted
VE04 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Pumper/Tanker, Extruded Aluminum
Body, 1800 Gallon Tank, Single Axle, 1250 GPM Pump, Mid-Mounted
VE05 Rosenbaue Commander, 4-Door Full-Tilt, Aluminum Cab, Pumper/Tanker, Extruded Aluminum
Body, 2000 Gallon Tank, Tandem Axle, 1250 GPM Pump, Mid-Mounted
WA01 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Single Axle, 78' Rear Mount
Steel Ladder
WA02 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 78' Rear Mount
Steel Ladder
WA03 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 100' Rear Mount
Steel Ladder
WA04 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 109' Rear Mount
Steel Ladder
WA05 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 100' Mid-Mount
Steel Ladder
WA06 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 101' Rear Mount
Steel Platform
WA07 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 104' Rear Mount
Steel Platform
WA08 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Tandem Axle, 100' Mid-Mount
Steel Platform
WA09 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Single Axle, 65' Rear Mount
Steel Ladder
WA10 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Single Axle, 51' Rear Mount
Boom
WA11 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Single Axle, 68' Rear Mount
Boom
WA12 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Single Axle 75'Mid Mount
Steel Ladder
WA13 Rosenbauer Commander 4-Door Tilt Cab, Formed Aluminum Body, Single Axle, 75' Mid Mount
Steel Platform
WB01 M2 Freightliner, 4x4, 2-Door OEM Cab, Rosenbauer SD WILDLAND Pumper, FX Formed
Aluminum Body, Single Axle, 1000 GPM Pump, Side Mounted
WB02 M2 Freightliner, 4x4, 2-Door OEM Cab, Rosenbauer SD WILDLAND CT Pumper, Formed
Stainless Steel Body, Single Axle, 1000 GPM Pump, Rear Mounted
WB03 IH4400, 4x4, 2-Door OEM Cab, Rosenbauer SD WILDLAND Pumper, FX Formed Aluminum
Body, Single Axle, 1000 GPM Pump, Side Mounted
WB04 IH4400, 4x4, 2-Door OEM Cab, Rosenbauer SD WILDLAND CT Pumper, Formed Stainless Steel
Body, Single Axle, 1000 GPM Pump, Rear Mounted
WB05 M2 Freightliner, 4x4, 2-Door OEM Cab, Rosenbauer SD MAVERICK Pumper, Aluminum Body,
Single Axle, 1000 GPM Pump, 1500 Gallon Tank
WB06 IH4400, 4x4, 2-Door OEM Cab, Rosenbauer SD MAVERICK Pumper, Aluminum Body, Single
Axle, 1000 GPM Pump, 1500 Gallon Tank
WC01 M2 Freightliner, 2-Door OEM Cab, Pumper, Formed Aluminum Body, Single Axle 1250 GPM
Pump, Side Mounted
WC02 IH4400, 2-Door OEM Cab, Pumper, Formed Aluminum Body, Single Axle, 1250GPM Pump, Side
Mounted
WC03 Peterbilt, 2-Door OEM Cab, Pumper, Formed Aluminum Body, Single Axle, 1250 GPM Pump, Side
Mounted
WC04 M2 Freightliner, 2-Door OEM Cab, Firestar Pumper, Formed Aluminum Body, Single Axle 1250
GPM Pump, Side Mounted
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
B. Wildland Fire Apparatus
W. Rosenbauer South Dakota LLC
C. Pumper Fire Apparatus
2017-10-10 Agenda Packet Page 89
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WC05 Rosenbauer Commander, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle,
1250 GPM Pump, Side Mounted
WC06 Rosenbauer Commander, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle,
1250 GPM Pump, Rear Mounted
WC07 Rosenbauer Commander, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle,
1500 GPM Pump, Side Mounted
WC08 Rosenbauer Commander, 4-Door Full-Tilt Aluminum Cab, Formed Aluminum Body, Single Axle,
1500 GPM Pump, Rear Mounted
WC09 Rosenbauer Warrior, 4-Door Full-Tilt, Aluminum Cab, Formed Aluminum Body, Single Axle, 1250
GPM Pump, Side Mounted
WC10 Ford F550, 4x2, 2-Door OEM Cab, Mini Pumper, Formed Aluminum Body, 500 GPM PTO Pump,
Side Mounted
WC11 IH TERRASTAR, 4x4, 2-Door OEM Cab, Mini Pumper, Formed Aluminum Body, 500 GPM PTO
Pump, Side Mounted
WD01 M2 Freightliner, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
WD02 IH4400, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
WD03 Rosenbauer Commander, 4-Door, Full-Tilt, Aluminum Cab, Single Axle, Formed Aluminum Body,
Non-Walk-In Body
WD04 Rosenbauer Commander, 4-Door, Full-Tilt, Aluminum Cab, Tandem Axle, Formed Aluminum Body,
Non-Walk-In Body
WD05 M2 Freightliner, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Walk-In Body
WD06 IH4400, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Walk-In Body
WD07 Rosenbauer Commander, 4-Door, Full-Tilt, Aluminum Cab, Single Axle, Formed Aluminum Body,
Walk-In Body
WD08 Rosenbauer Commander, 4-Door, Full-Tilt, Aluminum Cab, Tandem Axle, Formed Aluminum Body,
Walk-In Body
WD09 Ford F-550, 2-Door, OEM Cab, Single Axle, Formed Aluminum Body, Non-Walk-In Body
WE01 M2 Freightliner, 2-Door, OEM Cab, Pumper/Tanker, Formed Aluminum Body, 1800 Gallon Tank,
Single Axle, 1250 GPM Pump, Mid-Mounted
WE02 M2 Freightliner, 2-Door, OEM Cab, Pumper/Tanker, Formed Aluminum Body, 2000 Gallon Tank,
Tandem Axle, 1250 GPM Pump, Mid-Mounted
WE03 IH4400, 2-Door, OEM Cab, Pumper/Tanker, Formed Aluminum Body, 1800 Gallon Tank, Single
Axle, 1250 GPM Pump, Mid-Mounted
WE04 IH7400, 2-Door, OEM Cab, Pumper/Tanker, Formed Aluminum Body, 2000 Gallon Tank, Tandem
Axle, 1250 GPM Pump, Mid-Mounted
WE05 Kenworth T300, 2-Door, OEM Cab, Pumper/Tanker, Formed Aluminum Body, 1800 Gallon Tank,
Single Axle, 1250 GPM Pump, Mid-Mounted
WE06 Kenworth T300, 2-Door, OEM Cab, Pumper/Tanker, Formed Aluminum Body, 2000 Gallon Tank,
Tandem Axle, 1250 GPM Pump, Mid-Mounted
WE07 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Pumper/Tanker, Formed Aluminum
Body, 1800Gallon Tank, Single Axle, 1250 GPM Pump, Mid-Mounted
WE08 Rosenbauer Commander, 4-Door Full-Tilt, Aluminum Cab, Pumper/Tanker, Formed Aluminum
Body, 2000 Gallon Tank, Tandem Axle, 1250 GPM Pump, Mid-Mounted
XA01 Seagrave Marauder II Custom 4-Door Full Tilt Stainless Steel Cab and Body, Single Axle, 75' Rear
Mount Ladder (Meanstick) Telescoping Ladder (500#)
XA02 Seagrave Marauder II Custom 4-door Full Tilt Stainless Steel Cab and Body, Tandem Axle, 100''
Rear Mount Ladder Telescoping (500#)
XA03 Seagrave Marauder II Custom 4-door Full Tilt Stainless Steel Tractor and Body, Single Axle, 100'
Tractor Drawn Aerial - Mid Mounted Telescoping Ladder (250#)
X. Seagrave
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
E. Pumper/Tankers & Tankers
2017-10-10 Agenda Packet Page 90
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XA04 Seagrave Marauder II Custom 4-door Full Tilt Stainless Steel Tractor and Body, Single Axle, 100'
Tractor Drawn Aerial - Mid Mounted Telescoping Ladder (500#)
XA05 Seagrave Marauder II Custom 4-door Full Tilt Stainless Steel Cab and Body, Tandem Axle, 105'
Rear Mount Telescoping Ladder Platform (1200#)
XA06 Seagrave Marauder II Custom 4-door Full Tilt Stainless Steel Cab and Body, Tandem Axle, 75' Mid
Mounted Telescoping Platform (1000#) - Aerialscope
XA07 Seagrave Marauder II Custom 4-Door Full Tilt Stainless Steel Cab and Body, Tandem Axle, 95' Mid
Mount Telescoping Platform (1000#) - Aerialscope
XB01 Ford F550, 2-Door, OEM Cab, 4x4, Brush Truck, Aluminum Bed with Aluminum Compartments
XB02 Freightliner, 4-Door, OEM Cab, 4 x 4, Wildland Pumper, Polyprene Body, 1250 GPM Pump, Side
Mount
XB03 Freightliner, 4-Door, OEM Cab, 4 x 4, Wildland Pumper, Stainless Steel Body, 1250 GPM Pump,
Side Mount
XC01 Seagrave Marauder II, Custom 4-Door Full Tilt Stainless Steel Cab and Body, Single Rear Axle,
1500 GPM Pump, Mid Mounted Pump
XC02 Freightliner, 4-Door, OEM Cab, Aluminum Body, Single Axle, 1250 GPM Pump, Mid Mounted
Pump
XC03 Freightliner, 2-Door, OEM Cab, Polyprene Body, Single Axle, 1250 GPM Pump, Mid Mounted
Pump
XD01 Seagrave Maruader II Custom 4-Door Full Tilt Stainless Steel Cab and Body, Single Axle, Non-Walk-
In Body
XD02 Freightliner, 2-Door, OEM Cab, Single Axle, Polyprene Rescue, Non-Walk-In Body
XE01 Seagrave Marauder II Custom 4-Door Full Tilt Stainless Steel Cab and Body, Tandem Axle, 1500
GPM Pump, Mid Mounted Pump, 2000 Gallon Tank
XE02 Freightliner, 2-Door, OEM Cab, Polyprene Body, Single Axle, PTO Pump, Side Mount, 2000 Gallon
Tank
XE03 Freightliner, 2-Door, OEM Cab, Polyprene Body, Tandem Axle, PTO Pump, Side Mount, 3000
Gallon Tank
XE04 Freightliner, 2-Door, OEM Cab, Polyprene Body, Tandem Axle, Gas Pump, 3000 Gallon Tank
YB01 Slip In Unit: Complete Slip in firefighting package for flatbed or pickup bed. Heavy Duty frame, 200
GPM pump, 300 gallon poly tank. 150’ hose reel. Hose Tray. Stainless steel plumbing.
YB02
Skeeter Type 3 or 4 F-650: Brush unit, Large (33,000 gvw). Custom firefighting body. 750
gallon poly tank. 200-750 gpm pump. 150’ hose reel. Stainless steel plumbing. Hose tray.
Tool tray. Side body compartments.
YB03
Skeeter Type 5 F-550: Brush unit, Medium (19,500 gvw). Custom firefighting body. 400 gallon poly
tank. 200 gpm pump. 150’ hose reel. Stainless steel plumbing. Hose tray. Tool tray. Side body
compartments.
YB04
Skeeter Type 6 F-350: Brush unit, Small (13,000 gvw). Custom firefighting body. 300 gallon poly
tank. 200 gpm pump. 150’ hose reel. Stainless steel plumbing. Hose tray. Tool tray. Side body
compartments.
ZA01 75' Rear Mount Telescoping Ladder (NLR-75), Aluminum Body, Spartan Metro Star 4-Door Tilt
Cab, Single Axle
ZA02 75' Rear Mount Telescoping Ladder (PLR-75), Aluminum Body, Spartan Metro Star 4-Door Tilt
Cab, Single Axle
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
B. Wildland Fire Apparatus (Brush Fire)
E. Pumper/Tankers & Tankers
Y. Siddons-Martin
B. Wildland Fire Apparatus (Brush Fire)
Z. Smeal
2017-10-10 Agenda Packet Page 91
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ZA03 75' Mid Mount Telescoping Ladder (PLM-75), Aluminum Body, Spartan Metro Star 4-Door Tilt
Cab, Single Axle
ZA04 100' Mid Mount Telescoping Ladder (PLM-100), Aluminum Body, Spartan Gladiator 4-Door Tilt
Cab, Tandem Axle
ZA05 105' Rear Mount Telescoping Ladder (NLR-105, Aluminum Body, Spartan Gladiator 4-Door Tilt
Cab, Tandem Axle
ZA06 110' Rear Mount Telescoping Ladder (PLR-110), Aluminum Body, Spartan Gladiator 4-Door Tilt
Cab, Tandem Axle
ZA07 125' Rear Mount Telescoping Ladder (NLR-125) , Aluminum Body, Spartan Gladiator 4-Door Tilt
Cab, Tandem Axle
ZA08 85' Mid-Mount Telescoping Ladder with Platform (NPM-85), Aluminum Body, Spartan Gladiator 4-
Door Tilt Cab, Tandem Axle
ZA09 93' Mid-Mount Telescoping Ladder with Platform (PPM-93), Aluminum Body, Spartan Gladiator 4-
Door Tilt Cab, Tandem Axle
ZA10 100' Rear-Mount Telescoping Ladder with Platform (NPR-100), Aluminum Body, Spartan Gladiator
4-Door Tilt Cab, Tandem Axle
ZA11 100' Rear-Mount Telescoping Ladder with Platform (PPR-100), Aluminum Body, Spartan Gladiator
4-Door Tilt Cab, Tandem Axle
ZA12 100' Mid-Mount Telescoping Ladder with Platform, (NPM-100) Aluminum Body, Spartan Gladiator,
4-Door Tilt Cab, Tandem Axle
ZA13 100' Tractor Drawn Telescoping Ladder (PLT)-100, Aluminun Body, Spartan Gladiator 4-Door Tilt
Cab, Single Axle
ZA14 105' Tractor Drawn Telescoping Ladder (PLT)-105, Aluminun Body, Spartan Gladiator 4-Door Tilt
Cab, Single Axle
ZA15 105' Tractor Drawn Telescoping Ladder Quint (PLTQ)-105, Aluminun Body, Spartan Gladiator 4-
Door Tilt Cab, Tandem Axle
ZA16 54' Rear Mount Articulating Water Tower (Squrt-54), Aluminum Body, Spartan Metro Star 4-Door
Tilt Cab, Single Axle
ZA17 50' Rear Mount Water Tower w/ Ladder (T Squrt-50), Aluminum Body, Spartan Metro Star 4-Door
Tilt Cab, Single Axle
ZA18 65' Rear Mount Water Tower w/ Ladder (T Squrt-65), Aluminum Body, Spartan Metro Star 4-Door
Tilt Cab, Single Axle
ZA19 55' Rear Mount Articulating Platform (Snorkel-55), Aluminum Body, Spartan Metro Star 4-Door Tilt
Cab, Single Axle
ZA20 136' Rear Mount Articulating & Telescoping Platform (GIM-136), Aluminum Body, Spartan
Gladiator 4-Door Tilt Cab, Tandem Axle
ZB01 International 4-Door Chassis 4x4, OEM Cab, Aluminum Body, Single Axle, 500 GPM Pump, Mid-
Mounted Type III Heavy Wildland Engine.
ZB02 Spartan Metrostar 4-Door Chassis, Aluminum Body, Single Axle, 1500 GPM Pump, Mid-Mounted
Type I Wildland Urban Interface Engine.
ZC01 Pumper, Midship, 1250 GPM, Aluminum Body, Freightliner 2-Door Chassis, OEM Cab
ZC02 Pumper, Midship, 1250 GPM, Aluminum Body, Freightliner 4-Door Chassis, OEM Cab
ZC03 Pumper, Midship, 1250 GPM, Custom Series, Aluminum Body, Spartan Metro Star-X 4-Door
Chassis, Aluminum Tilt Cab
ZC04 Pumper, Midship, 1250 GPM, Custom Series, Aluminum Body, Spartan Metro Star 4-Door Chassis,
Aluminum Tilt Cab
ZC05 Pumper, Midship, 1250 GPM, Custom Series, Aluminum Body, Spartan Gladiator 4-Door Chassis,
Aluminum Tilt Cab
ZE01 Pumper/Tanker, Midship, 1500 GPM, 1500 Gallon, Custom Series, Aluminum Body, Spartan,
Gladiator 4-Door Chassis, OEM Cab, Aluminum Tilt Cab, Single Axle
ZE02 Pumper/Tanker, Midship, 1250 GPM, 3000 Gallon, Custom Series, Aluminum Body, Spartan,
Gladiator 4-Door Chassis, OEM Cab, Aluminum Tilt Cab, Tandem Axle
AA. Spartan ERV
C. Pumper Fire Apparatus
E. Pumper/Tankers & Tankers
B. Wildland Fire Apparatus (Brush Fire)
2017-10-10 Agenda Packet Page 92
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AAA01 Spartan 4-Door Full-Tilt Aluminum Cab, Aluminum Body, Single Axle, 75' 500# Steel Rear
Mounted Telescoping Ladder
AAA02 Spartan 4-Door Full-Tilt Aluminum Cab, Aluminum Body, Tandem Axle 75' 500# Steel Rear
Mounted Telescoping Ladder
AAA03 Spartan 4-Door Full-Tilt Aluminum Cab, Aluminum Body, Tandem Axle, 103' 500# Rear Mounted
Telescoping Ladder
AAA04 Spartan 4-Door Full-Tilt Aluminum Cab, Aluminum Body, Tandem Axle, 100' 500# Steel Rear
Mounted Telescoping Ladder/Platform
AAA05 Spartan 4-Door Full-Tilt Aluminum Cab, Aluminum Body, Tandem Axle, 100' 500# Steel Mid
Mounted Telescoping Ladder/Platform
AAA06 Spartan 4-Door Full-Tilt Aluminum Cab, Aluminum Body, Single Axle, 100' 500# Steel Tractor Mid-
Mounted Telescoping Ladder
AAB01 Ford F550, 4x2, Aluminum Flat Bed Body
AAB02 International 2-Door, 4x2, Aluminum Flat Bed Body
AAB03 International 2-Door 4x2, Wildland Interface, Aluminum body
AAC01 Ford F-550 2-Door, Pumper, 4x2, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted
AAC02 Kenworth 2-Door, Pumper, 4x2, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-Mounted
AAC03 Kenworth 2-Door, Pumper, 4x2, Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-Mounted
AAC04 Spartan 4-Door Custom Full-Tilt Aluminum Cab, 4x2, Pumper, Aluminum Body, Single Axle, 1250
GPM Pump, Mid-Mounted
AAC05 Spartan 4-Door Custom Full-Tilt Aluminum Cab, Pumper, 4x2, Aluminum Body, Tandem Axle,
1250 GPM Pump, Mid-Mounted
AAD01 Ford F550 2-Door, 4x2, Non-Walk-In Rescue, Single Axle, Aluminum Body
AAD02 International 4400, 2-Door, 4x2, Single Axle, Aluminum Body, Non-Walk-In Rescue
AAD03 Spartan, Full-Tilt, Aluminum Cab, 4x2, Single Axle, Aluminum Body, Non-Walk-In Body
AAD04 International 4400, 2-Door, 4x2, Single Axle, Aluminum Body, Walk-In Rescue
AAD05 Spartan, Full-Tilt, Aluminum Cab, 4x2, Single Axle, Aluminum Body, Walk-In Body
AAE01 Kenworth 2-Door, 4x2, Pumper/Tanker, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-
Mounted
AAE02 Kenworth 2-Door, 4x2, Pumper/Tanker, Aluminum Body, Tandem Axle, 1250 GPM Pump, Mid-
Mounted
BBB01 Ford F450, 2-door, Aluminum Fabricated Flatbed Body, 9' Flatbed Wildland Vehicle
BBB02 Dodge 5500, 2-door, Aluminum Fabricated Flatbed Body, 9' Flatbed Wildland Vehicle
BBB03 Ford F450, 2-door, Aluminum Extruded Body, 10' Quick Attack Wildland Vehicle
BBB04 Dodge 5500, 2-door, Aluminum Extruded Body, 10' Quick Attack Wildland Vehicle
BBB05 Skid Unit for Slide in Style Body
BBD01 Ford F450, 2-door, Aluminum Extruded Body, 10' Light Rescue Vehicle
E. Pumper/Tankers & Tankers
BB. Sunbelt Fire, Inc.
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
B. Wildland Fire Apparatus (Brush Fire)
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
2017-10-10 Agenda Packet Page 93
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BBD02 Dodge 5500, 2-door, Aluminum Extruded Body, 10' Light Rescue Vehicle
BBD03 Freightliner M2, 2-door Aluminum Extruded Body, 18' Walk-in Rehabilitation Vehicle
BBD04 IHC 4400, 2-door Aluminum Extruded Body, 18' Walk-in Rehabilitation Vehicle
BBD05 Freightliner M2, 2-door Aluminum Extruded Body, 18' Non-Walk-in Rescue Vehicle
BBD06 IHC 4400, 2-door Aluminum Extruded Body, 18' Non-Walk-in Rescue Vehicle
BBD07 Freightliner M2, 2-door Aluminum Extruded Body, 18' Command Vehicle
BBD08 IHC 4400, 2-door Aluminum Extruded Body, 18' Command Vehicle
CCB01 Ford F550, 2-Door, OEM Cab, 4x4, Single Axle, Aluminum Body, 100 GPM, 250 Gal Tank Slip-In,
Wildland
CCB02 International 7400, 4-Door, OEM Cab, 4x4, Aluminum Body, Single Axle, 500 GPM, 500 Gallon,
Mid-Mounted Wildland Pumper
CCC01 International 4400, 2-Door, OEM Cab, 4x2, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-
Mounted Pumper
CCC02 Spartan 4-Door Chassis, Aluminum Tilt Cab, 4x2, Aluminum Body, Single Axle, 1250 GPM Pump,
Mid-Mounted Pumper
CCD01 Ford F550, 2-Door,OEM Cab, 4x2, Single Axle, Aluminum Body, Non-Walk-In Rescue
CCD02 International 4400, 2-Door, OEM Cab, 4x2, Single Axle, Aluminum Body, Non-Walk-In Rescue
CCD03 Spartan 4-Door Chassis, Aluminum Tilt Cab, 4x2, Single Axle, Aluminum Body, Non-Walk-In Body
CCD04 International 4400, 2-Door, OEM Cab, 4x2, Single Axle, Aluminum Body, Walk-In Rescue
CCD05 Spartan 4-Door Chassis, Aluminum Tilt Cab, 4x2, Single Axle, Aluminum Body, Walk-In Body
DDA01 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Single Axle, SA 75' Mid
Mounted 1000# Telescoping Aluminum Box Boom with Climbing Ladder
DDA02 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Single Axle, SL 75' Mid
Mounted 1000# Aluminum Ladder
DDA03 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Tandem Axle, SL 100'
Mid Mounted 750# Aluminum Ladder
DDA04 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Single Axle, 70' Mid
Mounted 1000# Telescoping Aluminum Box Boom with Platform
DDA05 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Tandem Axle, SP 92' Mid
Mounted 1000# Telescoping Aluminum Box Boom with Platform
DDA06 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Tandem Axle, SPH 100'
Mid Mounted 1000# Telescoping Aluminum Box Boom with Platform
DDA07 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Tandem Axle, SP 110'
Mid Mounted 1000# Telescoping Aluminum Box Boom with Platform
DDA08 Sutphen Monarch, 4-Door Full-Tilt Aluminum Cab, Stainless Steel Body, Tandem Axle, SP 92' Mid
Mounted 1000# Telescoping Aluminum Box Boom with Platform (Re-mounted)
DDB01 International 7400, 4x4 4-Door Commercial Cab, Type 3 Pumper, Extruded Aluminum Body, Single
Axle, 750 GPM Pump, Two Stage, Mid-Mounted
DDB02 Sutphen Monarch, 4 Door Custom Full Tilt Aluminum Cab, Wildlan Urban Interface Pumper,
Extruded Aluminum Body, Single Axle, 1250 GPM Pump, Mid Mounted
DD. Sutphen Corporatation (Sutphen)
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
CC. Super Vac
B. Wildland Fire Apparatus (Brush Fire)
C. Pumper Fire Apparatus
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
2017-10-10 Agenda Packet Page 94
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DDC01 International 4400, 2-Door Commercial Cab, Pumper, Extruded Aluminum Body, Single Axle, 1250
GPM Pump, Single Stage, Mid-Mounted
DDC02 Sutphen Guardian, 4 Door Custom Full Tilt Aluminum Cab, Pumper, Extruded Aluminum Body,
Single Axle, 1250 GPM Pump, Mid Mounted
DDC03 Sutphen Shield, 4 Door Custom Full Tilt Aluminum Cab, Pumper, Extruded Aluminum Body, Single
Axle, 1250 GPM Pump, Mid Mounted
DDC04 Sutphen Monarch, 4 Door Custom Full Tilt Aluminum Cab, Pumper, Extruded Aluminum Body,
Single Axle, 1250 GPM Pump, Mid Mounted
DDD01 Sutphen Shield, 4 Door Custom Full Tilt Aluminum Cab, Single Axle, Formed Aluminum Body,
Non-Walk-In Rescue
DDD02 Sutphen Monarch, 4 Door Custom Full Tilt Aluminum Cab, Single Axle, Formed Aluminum Body,
Non-Walk-In Rescue
DDE01 International, 2-Door, Commercial Cab, Pumper/Wetside Tanker, Stainless Steel Body, Single Axle,
1250 GPM Pump, Mid-Mounted
DDE02 International, 2-Door, Commercial Cab, Pumper/Eliptical Tanker, Stainless Steel Body, Single Axle,
1250 GPM Pump, Mid-Mounted
DDE03 International, 2-Door, Commercial Cab, Pumper/Wetside Tanker, Stainless Steel Body, Tandem
Axle, 1250 GPM Pump, Mid-Mounted
DDE04 International, 2-Door, Commercial Cab, Pumper/Eliptical Tanker, Stainless Steel Body, Tandem
Axle, 1250 GPM Pump, Mid-Mounted
DDE05 Sutphen Monarch, 4 Door Custom Full Tilt Aluminum Cab, Pumper Tanker , Extruded Aluminum
Body, Tandem Axle, 1250 GPM Pump, Mid Mounted
EEA01 Toyne, single axle, Spartan chassis, 75' rear mount aerial, Aluminum body, 300 gallons,
side stack hosebed, 1500 gpm pump
EEA02 Toyne tandem axle, Spartan chassis, 100' rear mount aerial with aluminum body, 300
gallons of water, side stack hosebed, 1500 gpm pump
EEA03 Toyne tandem axle, Spartan chassis, rear mount 100' platform, aluminum body, 300 gallons
of water, center hosebed, 1500 gpm pump
EEB01 Toyne, Ford F550, Aluminum Body, 1000 gpm midship pump, 300 gallons of water
EEC01 Freightliner M2, 2-Door Commercial Cab, Pumper, Aluminum Body, Single Axle, 1250
GPM Pump, Single Stage, Mid-Mounted, 750 gallons of water
EEC02 International 4400, 2-Door Commercial Cab, Pumper, Aluminum Body, Single Axle, 1250
GPM Pump, Single Stage, Mid-Mounted, 750 gallons of water
EEC03 Kenworth, 2-Door Commercial Cab, Aluminum Body, Single Axle, 1250 GPM Pump, Mid-
Mounted, 750 gallons of water
EEC04 Spartan 4 door custom full tilt aluminum cab, PRV pumper, Welded SS body, single axle,
2000 gpm pump, mid mounted, 1000 gallons of water
EEC05 Spartan, 4 Door Custom Full Tilt Aluminum Cab, Pumper, Aluminum Body, Single Axle,
1250 GPM Pump, Mid Mounted, 750 gallons of water
EED01 International 4400, 2-Door, Commercial Cab, Single Axle, Aluminum Body, Non-Walk-In
Rescue
EED02 Spartan, 4-Door, Full-Tilt, Aluminum Cab, Single Axle, Aluminum Body, Non-Walk-In
Body
EEE01 International, 2-Door, Commercial Cab, Pumper/Tanker, Aluminum Body, Tandem Axle,
1250 GPM Pump, Mid-Mounted
C. Pumper Fire Apparatus
E. Pumper/Tankers & Tankers
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
E. Pumper/Tankers & Tankers
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
EE. Toyne
A. Aerials (Booms/Platforms, Ladders, Ladder/Platforms)
B. Wildland Fire Apparatus (Brush Fire)
2017-10-10 Agenda Packet Page 95
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EEE02 Spartan, 4-Door, Custom Full-Tilt, Aluminum Cab, Pumper/Tanker, Aluminum Body,
Tandem Axle, 1250 GPM Pump, Mid-Mounted, 2500 gallons
EEE03 International, 2-Door, Commercial Cab, Elliptical Tanker, welded stainless steel Body,
Tandem Axle, 1250 GPM Pump, 2000 gallon
FFB01 Ford F550, Aluminum Flat Bed Body, Type 6
FFD01 Non-Walk-In Rescue, Ford F550 2-Door, Single Axle, Aluminum Body
FFE01 Elliptical Tanker, Kenworth 2-Door, Stainless Steel Body, Single Axle 1250 GPM Pump, Mid-
Mounted, 2000-gallons
FFE02 Elliptical Tanker, Kenworth 2-Door, Stainless Steel Body, Tandem Axle 1250 GPM Pump, Mid-
Mounted, 3000-gallons
FFE03 Wet Side Tanker, Kenworth 2-Door, Stainless Steel Body, Single Axle, 1250 GPM Pump, Mid-
Mounted, 2000-gallons
FFE04 Wet Side Tanker, Kenworth 2-Door, Stainless Steel body, Tandem Axle, 1250 GPM Pump, Mid-
Mounted, 3000-gallons
GGB01
Unruh Fire 11 ft Attack Brush, extruded aluminum brush body with crosswalk, dual topside
storage compartments, 400 gallon polypropylene tank, 85 GPM @ 150 PSI to 245 GPM @
25 PSI pump with 23 hp gas engine, Steel hose reel with 100 ft hose and nozzle, F550, 4x4
GGB02
Unruh Fire 9 ft Attack brush, extruded aluminum brush body with work stations, dual
topside storage compartments, 400 gallon polypropylene tank, 85 GPM @ 150 PSI to 245
GPM @ 25 PSI pump with 23 hp gas engine, Steel hose reel with 100 ft hose and nozzle,
F550, 4x4
GGB03
Unruh Fire 9 ft Attack Brush, extruded aluminum flatbed brush body, dual topside storage
compartments, 400 gallon polypropylene tank, 85 GPM @ 150 PSI to 245 GPM @ 25 PSI
pump with 23 hp gas engine, Steel hose reel with 100 ft hose and nozzle, F550, 4x4
GGD01 Unruh Fire 9 ft Rapid Rescue, extruded aluminum dry rescue body, compartments with 7
roll up doors, 1 transverse slide tray and a 1000 lb capacity rear slide tray on a F550 4x4
GGD02 Unruh Fire 11 ft Rapid Rescue, extruded aluminum dry rescue body, compartments with 7
roll up doors, 1 transverse slide tray and a 1000 lb rear slide tray on a F550, 4x4
GGD03
Unruh Fire 9 ft Rapid Rescue, extruded aluminum wet rescue body with 6 roll up door
compartments, 300 gallon polypropylene tank, 85 GPM @ 150 PSI to 245 GPM @ 25 PSI
pump with 23 hp gas engine, Steel hose reel with 100 ft hose and nozzle, F550, 4x4
GGD04
Unruh Fire 11 ft Rapid Rescue, extruded aluminum wet rescue body, compartments with 6
roll up doors, 300 gallon polypropylene tank, 85 GPM @ 150 PSI to 245 GPM @ 25 PSI
pump with 23 hp gas engine, Steel hose reel with 100 ft hose and nozzle, F550, 4x4
GGF01
Unruh Fire 12 ft Renegade Rescue, extruded aluminum body with 6 roll up door
compartments, 300 gallon Polypropylene tank with foam cell, 500 lbs dry chemical, engine
driven pump, dual agent hose reel, F550, 4x4
FF. U S Tanker
B. Wildland Fire Apparatus (Brush Fire)
D. Special Service Apparatus (Walk-In & Non Walk-In Bodies) Multi-Use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
D. Special Service Apparatus (Walk-In & Non-Walk-in Bodies) Multi-use: Rescue, Re-Hab, Hazmat,
Mobile Command Center
F. Airport Rescue Fire-Fighting Vehicles
E. Pumper/Tankers & Tankers
GG. Unruh Fire, Inc.
B. Wildland Fire Apparatus (Brush Fire)
2017-10-10 Agenda Packet Page 96
Page 33 of 35
GGF02
Unruh Fire 12 ft Renegade Rescue, extruded aluminum body with 6 roll up door
compartments, 300 gallon stored energy CAFS, 500 lbs dry chemical, 4 nitrogen cylinders,
dual agent hose reel.
HHB01 Weis Fire Quick Attack 300, Rear Mount Pump Controls, 9’ EXT Alum Fire Body with Walkway,
on Ford F-350, 60” CA
HHB02 Weis Fire Quick Attack 300, Top Mount Pump Controls, 9’ EXT Alum Fire Body with Walkway, on
Ford F-350 60” CA
HHB03 Weis Fire Quick Attack 300, Rear Mount Pump Controls, 9’ EXT Alum Fire Body with Walkway,
on Ford F-450 60” CA
HHB04 Weis Fire Quick Attack 300, Top Mount Pump Controls, 9’ EXT Alum Fire Body with Walkway, on
Ford F-450 60” CA
HHB05 Weis Fire Quick Attack 400, Rear Mount Pump Controls, 11’ EXT Alum Fire Body with Walkway,
on Ford F-550 84” CA
HHB06 Weis Fire Quick Attack 400, Top Mount Pump Controls, 11’ EXT Alum Fire Body with Walkway,
on Ford F-550 84” CA
HHB07 Weis Fire Quick Attack 500, Rear Mount Pump Controls, 11’ EXT Alum Fire Body with Walkway,
on Ford F-550 84” CA
HHB08 Weis Fire Quick Attack 500, Top Mount Pump Controls, 11’ EXT Alum Fire Body with Walkway,
on Ford F-550 84” CA
B. Wildland Fire Apparatus (Brush Fire)
HH. Weis Fire & Safety Equipment Co.
2017-10-10 Agenda Packet Page 97
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FORM E - PUBLISHED OPTIONS Procurement No.:FS12-15
Offeror
Name:
Code or
Part No.Option Description Offered
Price
Note: Bidder must identify each option bid with an identifying Code or Part No. that should be referenced on all Contract
Pricing Worksheets
3) Completely describe each option, including manufacturer's code or part numbers as appropriate. Each item
listed MUST have a unique code or part number.
4) Options which replace standard equipment on a base bid Item on Form D should be priced net of any credit due
for the replaced item.
1) Bid each Option on a single separate line. Bidder is responsible to identify each item with a specific code or part
number.
2) Use a single Form E for ALL items. Add/Insert additional lines as necessary.
Notes:
(Important)
5) Options which are shown as upgrades/downgrades of a base bid item on Form D should be priced at the
differential amount between the base bid item and the option.
6) You encouraged to offer specific manufacturer's catalogs (eg. Whelan, Fed Signal, etc.) as options, with 'List
Less' or 'Cost Plus' percentages for pricing. Copy of catalog should be supplied w/bid.
2017-10-10 Agenda Packet Page 98
FORM G: SPECIAL STATEMENT OF WARRANTY
FS12-15 “Fire Service Apparatus (All Types)”
This form shall be completed by the MANUFACTURER and signed by one of its Corporate Officers. No agent signature shall be acceptable on this document.
____________________________________________________________, the "Manufacturer", warrants each newly manufactured Fire Apparatus, to the original user/purchaser only for the
specified periods stated below, from the date of acceptance, ordinary wear and tear excepted:
Component: Warranty:
•Cab & Chassis One (1) year, parts & labor
•Chassis Frame Rails Five (5) years, parts & labor
•Diesel Engine Five (5) years, parts & labor
•Transmission Five (5) years, parts & labor
•Fire Pump One (1) year, parts & labor
•Fire Pump Panel Gauge One (1) year, parts & labor
•Water Tank Twenty (20) years, parts & labor
•Apparatus Body One (1) year, parts & labor
Ten (10) years, rust/corrosion penetration
Ten (10) years or 100,000 miles, structural warranty
Three (3) years, paint
•Aerial Device Twenty (20) years, structural
Two (2) years, hydraulic components
One (1) year, parts and labor
One (1) year, waterway
The Manufacturer's obligations under this warranty shall be specifically limited to replacing or repairing, as the Manufacturer may elect, any part or parts of such product which to the
Manufacturer's examination discloses to be defective in material or workmanship.
Any part or parts considered to be covered by the conditions of this warranty shall be returned, freight prepaid, to the Manufacturer's factory located at
____________________________________________________________________________
or to such other location as may be approved in advance by the Manufacturer. Replaced or repaired parts determined to be included within the warranty shall be F.O.B. to the End User's
physical location. Freight and labor to reinstall parts shall be paid by the Manufacturer.
The Manufacturer's warranty shall not apply to the following:
• Wear items.
• Normal adjustments and maintenance services.
• Failures resulting from the product being operated in a manner not in accordance with the operation manual or for a purpose not recommended by the Manufacturer.
• Any product which shall have been repaired, modified, or altered in any way so as to have been adversely affected the units stability or reliability.
• Items subjected to misuse, negligence, accident, or improper maintenance.
• Loss of time or use of the product, inconvenience or other incidental expenses.
Any trade accessory that has its own warranty shall have said warranty document attached with the bid response. If a separate warranty equal or exceeding is not attached, then the
Manufacturer warrants any trade accessory not specifically covered by a separate warranty.
Nothing contained in this warranty shall make the Manufacturer, liable beyond the express limitations hereof, for loss, injury, or damage of any kind to any person or entity resulting from any
defect or failure of the product (except as covered by Product liability insurance).
THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED, INCLUDING WITHOUT LIMITATIONS, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
MANUFACTURER:
Corporate Officer Signature:
Printed Name and Title:
WARRANTY ADMINISTRATOR:
Printed Name and Title:
Date:
2017-10-10 Agenda Packet Page 99
SECTION D
ProForma (Sample Contract)
This is a sample of the contract that will be sent to you for
execution IF you are recommended for a contract award.
Do NOT complete and return with your Response.
A CONTRACT BETWEEN HOUSTON-GALVESTON AREA COUNCIL, Houston, Texas AND
This Contract is made and entered into by the Houston-Galveston Area Council of Governments, hereinafter referred to as
H-GAC, having its principal place of business at 3555 Timmons Lane, Suite 100, Houston, Texas 77027, AND,
hereinafter referred to as the CONTRACTOR, having its principal place of business at .
ARTICLE 1: SCOPE OF SERVICES
The parties have entered into a Contract to become effective as of , and to continue through (the
“Contract”), subject to extension upon mutual agreement of the CONTRACTOR and H-GAC. H-GAC enters into the
Contract as Agent for participating governmental agencies, each hereinafter referred to as END USER, for the purchase of
offered by the CONTRACTOR. The CONTRACTOR agrees to sell through the H-GAC Contract to END
USERS.
ARTICLE 2: THE COMPLETE AGREEMENT
The Contract shall consist of the documents identified below in order of precedence:
1. The text of this Contract form, including but not limited to, Attachment A
2. General Terms and Conditions
3. Bid Specifications No:_______, including any relevant suffixes
4. CONTRACTOR’s Response to Bid No:_______, including but not limited to, prices and options offered
All of which are either attached hereto or incorporated by reference and hereby made a part of this Contract, and shall
constitute the complete agreement between the parties hereto. This Contract supersedes any and all oral or written agreements
between the parties relating to matters herein. Except as otherwise provided herein, this Contract cannot be modified without
the written consent of both parties.
ARTICLE 3: LEGAL AUTHORITY
CONTRACTOR and H-GAC warrant and represent to each other that they have adequate legal counsel and authority to
enter into this Contract. The governing bodies, where applicable, have authorized the signatory officials to enter into this
Contract and bind the parties to the terms of this Contract and any subsequent amendments thereto.
ARTICLE 4: APPLICABLE LAWS
The parties agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, directives,
issuances, ordinances, and laws in effect or promulgated during the term of this Contract.
ARTICLE 5: INDEPENDENT CONTRACTOR
The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of
H-GAC or CONTRACTOR. No provision of this Contract or act of H-GAC in performance of this Contract shall be
construed as making CONTRACTOR the agent, servant or employee of H-GAC, the State of Texas or the United States
Government. Employees of CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR.
CONTRACTOR is solely responsible for employee payrolls and claims arising therefrom.
ARTICLE 6: END USER AGREEMENTS
H-GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR
through this Contract and that the term of said Agreement may exceed the term of the H-GAC Contract. However this
acknowledgement is not to be construed as H-GAC’s endorsement or approval of the End User Agreement terms and
conditions. CONTRACTOR agrees not to offer to, agree to or accept from END USER any terms or conditions that
conflict with or contravene those in CONTRACTOR’s H-GAC contract. Further, termination of this Contract for any
reason shall not result in the termination of the underlying End User Agreements entered into between CONTRACTOR and
any END USER which shall, in each instance, continue pursuant to their stated terms and duration. The only effect of
termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with
END USERS pursuant to this Contract. Applicable H-GAC order processing charges will be due and payable to H-GAC on
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2017-10-10 Agenda Packet Page 100
SECTION D
ProForma (Sample Contract)
any End User Agreements surviving termination of this Contract between H-GAC and CONTRACTOR.
ARTICLE 7: SUBCONTRACTS & ASSIGNMENTS
CONTRACTOR agrees not to subcontract, assign, transfer, convey, sublet or otherwise dispose of this Contract or any right,
title, obligation or interest it may have therein to any third party without prior written notice to H-GAC. H-GAC reserves the
right to accept or reject any such change. CONTRACTOR shall continue to remain responsible for all performance under this
Contract regardless of any subcontract or assignment. H-GAC shall be liable solely to CONTRACTOR and not to any of its
Subcontractors or Assignees.
ARTICLE 8: EXAMINATION AND RETENTION OF CONTRACTOR’S RECORDS
CONTRACTOR shall maintain during the course of its work, complete and accurate records of items that are chargeable to
END USER under this Contract. H-GAC, through its staff or its designated public accounting firm, the State of Texas, or the
United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the
premises of CONTRACTOR. Failure to provide access to records may be cause for termination of this Contract.
CONTRACTOR shall maintain all records pertinent to this Contract for a period of not less than five (5) calendar years from
the date of acceptance of the final contract closeout and until any outstanding litigation, audit or claim has been resolved. The
right of access to records is not limited to the required retention period, but shall last as long as the records are retained.
CONTRACTOR further agrees to include in all subcontracts under this Contract, a provision to the effect that the subcontractor
agrees that H-GAC'S duly authorized representatives, shall, until the expiration of five (5) calendar years after final payment
under the subcontract or until all audit findings have been resolved, have access to, and the right to examine and copy any
directly pertinent books, documents, papers, invoices and records of such subcontractor involving any transaction relating to the
subcontract.
ARTICLE 9: REPORTING REQUIREMENTS
CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the
Bid Specifications. If CONTRACTOR fails to submit to H-GAC in a timely and satisfactory manner any such report or
documentation, or otherwise fails to satisfactorily render performance hereunder, such failure may be considered cause for
termination of this Contract.
ARTICLE 10: MOST FAVORED CUSTOMER CLAUSE
If CONTRACTOR, at any time during this Contract , routinely enters into agreements with other governmental customers
within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that
provides prices, warranties, benefits, and or terms more favorable than those provided to H-GAC, CONTRACTOR shall
notify H-GAC within ten (10) business days thereafter of that offering and this Contract shall be deemed to be automatically
amended effective retroactively to the effective date of the most favorable contract, wherein CONTRACTOR shall provide
the same prices, warranties, benefits, or terms to H-GAC and its END USER. H-GAC shall have the right and option at
any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If
CONTRACTOR is of the opinion that any apparently more favorable price, warranty, benefit, or term charged and/or
offered a customer during the term of this Contract is not in fact most favored treatment, CONTRACTOR shall within ten
(10) business days notify H-GAC in writing, setting forth the detailed reasons CONTRACTOR believes aforesaid offer
which has been deemed to be a most favored treatment, is not in fact most favored treatment. H-GAC, after due
consideration of such written explanation, may decline to accept such explanation and thereupon this Contract between H-
GAC and CONTRACTOR shall be automatically amended, effective retroactively, to the effective date of the most favored
agreement, to provide the same prices, warranties, benefits, or terms to H-GAC.
The Parties accept the following definition of routine: A prescribed, detailed course of action to be followed regularly; a
standard procedure. EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a
bidder, or contractor, which are not within bidder's control [example; a manufacturer's bid concession], or to any prices
offered to the Federal Government and its agencies.
ARTICLE 11: SEVERABILITY
All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination
shall not affect any other term of this Contract, which shall continue in full force and effect.
ARTICLE 12: DISPUTES
Any and all disputes concerning questions of fact or of law arising under this Contract, which are not disposed of by agreement,
shall be decided by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide
notice thereof to CONTRACTOR. The decision of the Executive Director or his designee shall be final and conclusive unless,
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SECTION D
ProForma (Sample Contract)
within thirty (30) days from the date of receipt of such notice, CONTRACTOR requests a rehearing from the Executive
Director of H-GAC. In connection with any rehearing under this Article, CONTRACTOR shall be afforded an opportunity to
be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be
final and conclusive. CONTRACTOR may, if it elects to do so, appeal the final and conclusive decision of the Executive
Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, CONTRACTOR shall proceed
diligently with the performance of this Contract and in accordance with H-GAC'S final decision.
ARTICLE 13: LIMITATION OF CONTRACTOR’S LIABILITY
Except as specified in any separate writing between the CONTRACTOR and an END USER, CONTRACTOR’s total
liability under this Contract, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, but
excluding its obligation to indemnify H-GAC described in Article 14, is limited to the price of the particular products/services
sold hereunder, and CONTRACTOR agrees either to refund the purchase price or to repair or replace product(s) that are not as
warranted. In no event will CONTRACTOR be liable for any loss of use, loss of time, inconvenience, commercial loss, lost
profits or savings or other incidental, special or consequential damages to the full extent such use may be disclaimed by law.
CONTRACTOR understands and agrees that it shall be liable to repay and shall repay upon demand to END USER any
amounts determined by H-GAC , its independent auditors, or any agency of State or Federal government to have been paid in
violation of the terms of this Contract.
ARTICLE 14: LIMIT OF H-GAC’S LIABILITY AND INDEMNIFICATION OF H-GAC
H-GAC’s liability under this Contract, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise,
is limited to its order processing charge. In no event will H-GAC be liable for any loss of use, loss of time, inconvenience,
commercial loss, lost profits or savings or other incidental, special or consequential damages to the full extent such use may be
disclaimed by law. Contractor agrees, to the extent permitted by law, to defend and hold harmless H-GAC, its board members,
officers, agents, officials, employees, and indemnities from any and all claims, costs, expenses (including reasonable attorney
fees), actions, causes of action, judgments, and liens arising as a result of CONTRACTOR’s negligent act or omission under
this Contract. CONTRACTOR shall notify H-GAC of the threat of lawsuit or of any actual suit filed against
CONTRACTOR relating to this Contract.
ARTICLE 15: TERMINATION FOR CAUSE
H-GAC may terminate this Contract for cause based upon the failure of CONTRACTOR to comply with the terms and/or
conditions of the Contract; provided that H-GAC shall give CONTRACTOR written notice specifying CONTRACTOR’S
failure. If within thirty (30) days after receipt of such notice, CONTRACTOR shall not have either corrected such failure,
or thereafter proceeded diligently to complete such correction, then H-GAC may, at its option, place CONTRACTOR in
default and the Contract shall terminate on the date specified in such notice. CONTRACTOR shall pay to H-GAC any
order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR
and for which compensation was received by CONTRACTOR.
ARTICLE 16: TERMINATION FOR CONVENIENCE
Either H-GAC or CONTRACTOR may cancel or terminate this Contract at any time by giving thirty (30) days written
notice to the other. CONTRACTOR may be entitled to payment from END USER for services actually performed; to the
extent said services are satisfactory to END USER. CONTRACTOR shall pay to H-GAC any order processing charges due
from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation
is received by CONTRACTOR.
ARTICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS
CONTRACTOR agrees that it will perform under this Contract in conformance with safeguards against fraud and abuse as set
forth by H-GAC, the State of Texas, and the acts and regulations of any funding entity. CONTRACTOR agrees to notify
H-GAC of any suspected fraud, abuse or other criminal activity related to this Contract through filing of a written report
promptly after it becomes aware of such activity.
ARTICLE 18: GOVERNING LAW & VENUE
This Contract shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising
under or in connection with this Contract shall lie exclusively in Harris County, Texas. Disputes between END USER and
CONTRACTOR are to be resolved in accord with the law and venue rules of the state of purchase. CONTRACTOR shall
immediately notify H-GAC of such disputes.
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SECTION D
ProForma (Sample Contract)
ARTICLE 19: PAYMENT OF H-GAC ORDER PROCESSING CHARGE
CONTRACTOR agrees to sell its products to END USERS based on the pricing and other terms of this Contract, including,
but not limited to, the payment of the applicable H-GAC order processing charge. On notification from an END USER that
an order has been placed with CONTRACTOR, H-GAC will invoice CONTRACTOR for the applicable order processing
charge. Upon delivery of any product/service by CONTRACTOR and acceptance by END USER, CONTRACTOR shall,
within thirty (30) calendar days or ten (10) business days after receipt of payment, whichever is less, pay H-GAC the full
amount of the applicable order processing charge, whether or not CONTRACTOR has received an invoice from H-GAC.
For sales made by CONTRACTOR based on this contract, including sales to entities without Interlocal Contracts,
CONTRACTOR shall pay the applicable order processing charges to H-GAC. Further, CONTRACTOR agrees to
encourage entities who are not members of H-GAC’s Cooperative Purchasing Program to execute an H-GAC Interlocal
Contract. H-GAC reserves the right to take appropriate actions including, but not limited to, contract termination if
CONTRACTOR fails to promptly remit H-GAC’s order processing charge. In no event shall H-GAC have any liability to
CONTRACTOR for any goods or services an END USER procures from CONTRACTOR.
ARTICLE 20: LIQUIDATED DAMAGES
Any liquidated damages terms will be determined between CONTRACTOR and END USER at the time END USER’s
purchase order is placed.
ARTICLE 21: PERFORMANCE BONDS FOR INDIVIDUAL ORDERS
Except as described below for fire apparatus, CONTRACTOR agrees to provide a Performance Bond at the request of END
USER within ten (10) days of receipt of END USER’s purchase order.
It shall be standard procedure for every order received for fire apparatus that a Performance Bond in the amount of the order
be provided to the END USER. Failure of CONTRACTOR to provide such performance bond within ten (10) days of
receipt of END USER’s order may constitute a total breach of contract and shall be cause for cancellation of the order at
END USER’s sole discretion. END USER may choose to delete the requirement for a Performance Bond at END USER’s
sole discretion. If the bond requirement is waived, END USER shall be entitled to a price reduction commensurate with the
cost that would have been incurred by CONTRACTOR for the bond.
ARTICLE 22: CHANGE OF CONTRACTOR STATUS
CONTRACTOR shall immediately notify H-GAC, in writing, of ANY change in ownership, control, dealership/franchisee
status, Motor Vehicle license status, or name, and shall also advise whether or not this Contract shall be affected in any way
by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what
action shall be warranted, up to and including cancellation of Contract.
ARTICLE 23: LICENSING REQUIRED BY TEXAS MOTOR VEHICLE BOARD [IF APPLICABLE]
CONTRACTOR will for the duration of this Contract maintain current licenses that are required by the Texas Motor Vehicle
Commission Code. If at any time during this Contract period, any CONTRACTOR’S license is not renewed, or is denied or
revoked, CONTRACTOR shall be deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or
waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-
GAC upon request.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by their duly authorized representatives.
Signed for Houston-Galveston Area Council, Houston, Texas:______________________________________________
Jack Steele, Executive Director
Attest for Houston-Galveston Area Council, Houston, Texas:_______________________________________________
Deidre Vick, Director of Public Services
Date:_____________________ , 20___
Signed for________________________________ ________________________________________________
Printed Name & Title:_____________________________________________ Date:____________________ 20___
Attest for_________________________________ ________________________________________________
Printed Name & Title:_____________________________________________ Date:___________________, 20___
(10/1/13) Page 4 of 4
2017-10-10 Agenda Packet Page 103
Item 4c
Page 1 of 5
COOPERATIVE PURCHASING PROGRAM
FIRE SERVICE APPARATUS
Background
H-GAC received and opened twenty-six competitive bids for Fire Service Apparatus on August
13, 2015.
Boise Mobile Equipment Inc.* Boise, ID
Chastang Enterprises dba/Chastang Ford* Houston, TX
Custom Fire Apparatus, Inc.* Osceola, WI
Daco Fire Equipment, Inc.* Lubbock, TX
Danko Emergency Equipment* Snyder, NE
Deep South Fire Trucks, Inc.* Seminary, MS
Emergency Vehicles, Inc.* Lake Park, FL
E-One, Inc.* Ocala, FL
Hall Buick GMC* Tyler, Texas
Firematic Supply Co. Inc.* Shirley, NY
HME, Incorporated* Wyoming, MI
Kovatch Mobile Equipment Corp T/A Nesquehoning, PA
KME Fire Apparatus*
Maintainer Custom Bodies, Inc.* Rock Rapids, IA
Marion Body Works, Inc.* Marion, WI
Metro Fire Apparatus Specialists, Inc.* South Houston, TX
Nevada Pacific Fire and Safety Inc.* Show Low, AZ
Rock River Industries LLC dba Midwest Luverne, MN
Fire Equipment & Repair Company*
Seagrave Fire Apparatus, LLC* Clintonville, WI
Siddons-Martin Emergency Group* Denton, TX
Smeal Fire Apparatus Co.* Snyder, NE
Sunbelt Fire, Inc.* Fairhope, AL
Sutphen Corporation* Dublin, OH
Toyne Inc.* Breda, IA
U S Tanker Co.* Delavan, WI
Unruh Fire, Inc.* Sedgwick, KS
W. S. Darley & Co.* Itasca, IL
*Joint Bid
Current Situation
H-GAC staff evaluated all responses and recommends twenty-six bids (consisting of eighty-eight
vendors).
Funding Source: Participating local government purchasers
Budgeted: NA
2017-10-10 Agenda Packet Page 104
Item 4c
Page 2 of 5
(over)
Action Requested
Request authorization to contract with respondents listed in the Contract Award
Recommendation Table below for fire service apparatus, and as may be applicable, to extend
contract assignments to other authorized vendors during the contract period. If an awarded bidder
fails to execute a contract within forty-five days, or fails to maintain required licenses,
authorization is requested to contract with the next lowest priced responsible bidder. Award is
subject to certification of required Texas Motor Vehicle Licensing.
Award Recommendation Table
Product Code Awarded In-State Awardees Out-of-State Awardees
A. Blanchat Manufacturing
AB01-AB10, AD01-AD03 Blanchat Mfg., Inc.
AB01, AB03, AB05, AB07-
AB08, AB10, AD01, AD03
Chastang Enterprises dba/ Chastang
Ford
AB02, AB04, AB06, AB09,
AD02
Chastang Enterprises – Angleton,
LLC dba/Chastang Chrysler Dodge
Jeep Ram
B. Boise Mobile Equipment
BB01-BB12, BC01-BC06,
BD01-BD06, BE01-BE07 Wildfire Truck & Equipment Sales Boise Mobile Equipment Inc.
BB07, BB09, BD01 Chastang Enterprises dba/ Chastang
Ford
BB08, BB10
Chastang Enterprises – Angleton,
LLC dba/Chastang Chrysler Dodge
Jeep Ram
BB02, BB04, BB06, BB11,
BD02, BD04, BE01, BE03,
BE06
Houston Freightliner, Inc.
C. Custom Fire
CB01, CC01-CC06, CD01-
CD07, CE01-CE04 Southwest Ambulance Sales, LLC Custom Fire Apparatus, Inc. Custom Fire Apparatus, Inc.
D. Daco
DB01-DB11 Daco Fire Equipment, Inc.
DB06-DB08 Lubbock Truck Sales, Inc.
DB09-DB11 Blake Fulenwider CDJ
E. Danko
EB01-EB12, ED01-ED02,
EE01-EE16 Danko Emergency Equipment; AAA
Firepro of New Mexico, Inc.
EB03, EB05, EB11, ED01 Chastang Enterprises dba/ Chastang
Ford
EB04, EB06, EB12, ED02 Freedom Dodge Chrysler Jeep
EB09, EE04, EE08, EE12,
EE16 Rush Truck Center of Texas, L. P.
EB10, EE03, EE07, EE11,
EE15 French Ellison Truck Center
EB08, EE01, EE05, EE09,
EE13 Price International, Inc.
EB07, EE02, EE06, EE10,
EE14 Houston Freightliner, Inc.
2017-10-10 Agenda Packet Page 105
Item 4c
Page 3 of 5
F. Darley
FA01-FA02, FB01, FC01-FC03,
FD01-FD02, FE01-FE03
Webb Apparatus of Texas, LLC;
Westex Welding Company W. S. Darley & Co.
G. Deep South
GB01-GB04, GC01-GC03,
GD01-GD03, GE01-GE04
Fire Trucks of Texas; Ham’s
Trucks Plus, Inc. Deep South Fire Trucks, Inc.
H. Emergency One (E-One)
HA01-HA11, HB01, HC01-
HC07, HD01-HD10, HE01-
HE12, HF01-HF02
Hall-Mark Fire Apparatus -Texas
LLC
E-One Inc.; H&E Equipment Services
Inc.; Greenwood Emergency Vehicles,
Inc.; Absolute Fire Protection Co. Inc.;
Sunbelt Fire, Inc.; Fire Connections Inc.;
Hall-Mark Fire Apparatus, LLC; Pete’s
Equipment Repair Inc.; Chief Fire &
Safety; A2Z Fire Apparatus; Nichols
Oxygen Service Inc.
I. Emergency Vehicles (EVI)
ID01-ID15, ID18-ID19, ID21 Emergency Vehicles, Inc.
J. Ferrara
JA01-JA13, JB01-JB03, JC01-
JC07, JD01-JD14, JE01-JE05 Hall Buick GMC Ferrara Fire Apparatus, Inc.
K. Firematic
KB01-KB03, KB06-KB07,
KC01-KC05, KD01-KD02 Firematic Supply Co. Inc.
KB01-KB03, KB07, KC01-
KC02, KD01-KD02
Chastang Enterprises dba/ Chastang
Ford
L. HME
LA01-LA05, LB01-LB03,
LC01-LC09, LD01-LD07,
LE01-LE06
Steele Fire Apparatus, LLC HME, Incorporated
M. KME
MA01-MA09, MB01-MB06,
MC01- MC07, MD01-MD07,
ME01-ME11, MF01-MF05
Alamo Fire Apparatus, LLC
Kovatch Mobile Equipment Corp T/A
KME Fire Apparatus; Mid America Fire
Apparatus Inc.; NAFECO; Independent
Fire Company; Bulldog Fire Apparatus;
Cascade Fire Equipment; Goodman
Specialized Vehicles, LLC; W. W.
Williams Southwest Inc. dba W. W.
Williams; Hawaii Specialty Vehicles;
Matheny Motor Truck Company
N. Marion
NA03-NA04, NC01-NC03,
ND01-ND07, NE01 Firestorm Equipment & Mfg. Marion Body Works, Inc.
O. Maintainer Custom Bodies (MCB)
OB01, OD01-OD16 Maintainer Custom Bodies, Inc.
OB01, OD01-OD02, OD06-
OD07, OD11-OD12
Chastang Enterprises dba/ Chastang
Ford
OD03-OD05, OD08-OD10,
OD13-OD15 Santex Truck Centers, LTD.
P. Metro Fire Apparatus Specialists
PB01-PB04
Metro Fire Apparatus Specialists,
Inc.; Chastang Enterprises
dba/Chastang Ford
2017-10-10 Agenda Packet Page 106
Item 4c
Page 4 of 5
(over)
Q. Midwest Fire
QB01-QB03, QE01-QE04 Webb Apparatus of Texas, LLC Rock River Industries LLC dba Midwest
Fire Equipment & Repair Company
QB01-QB03 Chastang Enterprises dba/ Chastang
Ford
QE01-QE04 Houston Freightliner, Inc.
R. Nevada Pacific Fire & Safety Inc.
RB01-RB23 Nevada Pacific Fire and Safety Inc.
RB01-RB12 Jasper Ford Lincoln
RB21-RB23 Austin Truck & Equipment, Ltd
dba Freightliner of Austin
S. Oshkosh
SF01-SF04 Siddons-Martin Emergency Group Oshkosh Airport Products, LLC
T. Pierce
TA01-TA10, TB03-TB04,
TB06, TC01-TC07, TD01-
TD13, TE10- TE12
Siddons-Martin Emergency Group Pierce Manufacturing Inc.; Atlantic
Emergency Solutions Inc
TB03-TB04, TD01 Chastang Enterprises dba/Chastang
Ford
U. Rosenbauer
UF01 - UF05 Daco Fire Equipment, Inc.
Rosenbauer Minnesota, LLC; Artesia
Fire Equipment, Inc.; All-American Fire
Equipment, Inc.
V. Rosenbauer Minnesota LLC
VA01-VA14, VB01, VC01-
VC07, VD01- VD11, VE01-
VE05
Daco Fire Equipment, Inc.
Rosenbauer Minnesota, LLC; Artesia
Fire Equipment, Inc.; All-American Fire
Equipment, Inc.
W. Rosenbauer South Dakota LLC
WA01-WA13, WB01-WB06,
WC01-WC11, WD01-WD09,
WE01-WE08
Daco Fire Equipment, Inc.
Rosenbauer South Dakota, LLC; Artesia
Fire Equipment, Inc.; All-American Fire
Equipment, Inc.
X. Seagrave
XA01-XA07, XB01- XB03,
XC01-XC03, XD01-XD02,
XE01-XE04
Webb Apparatus Of Texas, LLC Seagrave Fire Apparatus, LLC
XB01 Chastang Enterprises dba/Chastang
Ford
Y. Siddons-Martin
YB01-YB04 Skeeter Brush Trucks, LLC
YB02-YB04 Chastang Enterprises dba/Chastang
Ford
Z. Smeal
ZA01-ZA20, ZB01-ZB02,
ZC01-ZC05, ZE01-ZE02 Scott Fire Apparatus, Inc.
Smeal Fire Apparatus Co.; AAA Firepro
of New Mexico, Inc.; Keplinger Repair
Services, Inc.; Danko Emergency
Equipment
2017-10-10 Agenda Packet Page 107
Item 4c
Page 5 of 5
psc-Fire-Service-Apparatus
October 19, 201510/19/2015
AA. Spartan ERV
AAA01-AAA06, AAC01-
AAC02, AAC04, AAD01-
AAD05, AAE01-AAE02
Metro Fire Apparatus Specialists,
Inc.
Spartan Motors USA, Inc.; Emergency
Vehicle Group, Inc.
AAC01, AAD01 Chastang Enterprises dba/Chastang
Ford
BB. Sunbelt Fire, Inc.
BBB01-BBB05, BBD01-BBD08 Sunbelt Fire, Inc.
BBB01, BBB03, BBD01 Chastang Enterprises dba/Chastang
Ford
BBB02, BBB04, BBD02
Chastang Enterprises – Angleton,
LLC dba / Chastang Chrysler
Dodge Jeep Ram
BBD03, BBD05, BBD07 Houston Freightliner, Inc.
CC. Super Vac
CCB01-CCB02, CCC01-
CCC02, CCD01-CCD05
Super Vacuum Manufacturing Co. Inc.;
AAA Firepro of New Mexico, Inc.;
Emergency Vehicle Group, Inc.;
RedStorm Fire & Rescue Apparatus, Inc.
CCC02, CCD03, CCD05 Metro Fire Apparatus Specialists,
Inc.
CCB01, CCD01 Chastang Enterprises dba/Chastang
Ford
DD. Sutphen Corporation (Sutphen)
DDA01-DDA08, DDB01-
DDB02, DDC01-DDC04,
DDD01-DDD02, DDE01-
DDE05
Cullen Emergency Vehicles Sutphen Corporation
EE. Toyne
EEA01-EEA03, EEB01,
EEC01-EEC05, EED01-
EED02, EEE01-EEE03
Municipal Fire Apparatus
Specialists LLC
Toyne Inc.; Vest’s Sales and Service,
Inc.
EEB01 Chastang Enterprises dba/Chastang
Ford
FF. U. S. Tanker
FFB01, FFD01, FFE01-FFE04 Metro Fire Apparatus Specialists,
Inc.
U S Tanker Co.; RedStorm Fire &
Rescue Apparatus, Inc.; RedSky Fire
Apparatus
GG. Unruh Fire, Inc.
GGB01-GGB03, GGD01-
GGD04, GGF01-GGF02
Chastang Enterprises dba/Chastang
Ford Unruh Fire, Inc.
HH. Weis Fire & Safety Equipment Co.
HHB01-HHB08 Chastang Enterprises dba/Chastang
Ford
Weis Fire & Safety Equipment
Company, Inc.
2017-10-10 Agenda Packet Page 108
Product
Codes Manufacturer Description Base Price
Blanchat Mfg. Inc.;
Chastang Ford (AB01,
AB03, AB05, AB07-AB08,
AB10, AD01, AD03);
Chastang Chrysler Dodge
Jeep Ram (AB02, AB04,
AB06, AB09, AD02)
Boise Mobile Equipment Inc.; Wildfire
Truck & Equipment Sales; Chastang Ford
(BB07, BB09, BD01); Chastang Chrysler
Dodge Jeep Ram (BB08, BB10); Houston
Freightliner Inc. (BB02, BB04, BB06, BB11,
BD02, BD04, BE01, BE03, BE06)
AB01 Blanchat
Manufacturing
B-3-F450 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 325 gals
water mounted on a Ford F450 Chassis 60” CA.
74,897.00$ Awarded
AB02 Blanchat
Manufacturing
B-3- D3500 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 325 gals
water mounted on a Dodge 3500 Chassis 60”CA.
74,677.00$ Awarded
AB03 Blanchat
Manufacturing
B-4-F550 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 400 gal
poly tank mounted on Ford F550 chassis 60”CA.
81,140.00$ Awarded
AB04 Blanchat
Manufacturing
B-4-D5500 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 400 gal
poly tank mounted on a Dodge 5500 chassis.
80,886.00$ Awarded
AB05 Blanchat
Manufacturing
B-5-F550 Welded steel bed with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 500 gal
poly tank mounted on Ford F550 chassis 84” CA.
81,348.00$ Awarded
AB06 Blanchat
Manufacturing
B-5-D5500 Welded steel bed with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 500 gal
poly tank mounted on a Dodge 5500 chassis 84” CA.
80,986.00$ Awarded
AB07 Blanchat
Manufacturing
B-8-Ford Welded steel bed with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 800 gal
poly tank mounted on a Ford F-750 Chassis.
107,210.00$ Awarded
FS12-15 Bid Tabulation
Awardees
2017-10-10 Agenda Packet Page 109
AB08 Blanchat
Manufacturing
B-24-F550 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 400 gal
poly tank, single upswing door per side mounted on a Ford F550
60” CA.
88,882.00$ Awarded
AB09 Blanchat
Manufacturing
B-24-D5500 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor, 400 gal
poly tank single upswing door per side mounted on a Dodge 5500
60” CA.
88,578.00$ Awarded
AB10 Blanchat
Manufacturing
B-24-F550 Welded steel body with crosswalk and pump and roll
capabilities HPX200 pump driven by a 23HP briggs motor 400 gal
poly tank, single upswing door per side
88,882.00$ Awarded
AD01 Blanchat
Manufacturing
B-27-F550 Rescue first response. Welded steel superstructure
transverse crosswalk with pump and roll capabilities dual swing up
doors per side HPX200 pump driven by a 23HP briggs motor 400
gal poly tank, mounted on a ford F550 chassis 84” CA.
94,479.00$ Awarded
AD02 Blanchat
Manufacturing
B-27-D5500 Rescue first response. Welded steel superstructure
transverse crosswalk with pump and roll capabilities dual swing up
doors per side HPX200 pump driven by a 23HP briggs motor 400
gal poly tank, mounted on a Dodge F550 chassis 84” CA.
93,962.00$ Awarded
AD03 Blanchat
Manufacturing
B-56-Ford Rescue first response. Welded steel superstructure
transverse crosswalk with pump and roll capabilities dual swing up
doors per side, dual HPX200 pump driven by 23HP briggs motors,
800 gal poly tank, mounted on a Ford F-750 chassis.
154,398.00$ Awarded
BB01 Boise Mobile
Equipment
BME, Type 3, International 7400, 4WD, 4-Door ,Crew Cab. 600
Gallon Water Tank, 25 Gallon Foam Tank, Hale CBP 250 PTO
Pump, Pump and Roll Capability, FoamPro 2001 Foam System,
249,000.00$ Awarded
BB02 Boise Mobile
Equipment
BME, Type 3, Freightliner M2-106, 4WD, 4-Door ,Crew Cab. 600
Gallon Water Tank, 25 Gallon Foam Tank, Hale CBP 250 PTO
Pump, Pump and Roll Capability, FoamPro 2001 Foam System,
239,000.00$ Awarded
BB03 Boise Mobile
Equipment
BME, Type 3, Urban Interface (Model 34). International 7400,
4WD, 4-Door, Crew Cab. 500 Gallon Water Tank, 25 Gallon Foam
Tank, Darley JMP 500 2-Stage Pump, Darley 1-1/2AGE 24 HP
Kubota D902 Diesel Auxiliary Pump
294,900.00$ Awarded
BB04 Boise Mobile
Equipment
BME, Type 3, Urban Interface (Model 34) Freightliner M2-106,
4WD, 4-Door, Crew Cab. 500 Gallon Water Tank, 25 Gallon Foam
Tank, Darley JMP 500 2-Stage Pump, Darley 1-1/2AGE 24 HP
Kubota D902 Diesel Auxiliary Pump
284,900.00$ Awarded
2017-10-10 Agenda Packet Page 110
BB05 Boise Mobile
Equipment
BME, Type 4, International 7400, 4WD, 4-Door, Crew Cab. 800
Gallon Water Tank, 25 Gallon Foam Tank, Rear Mounted Darley 1-
1/2AGE 34HP Kubota Diesel Pump, Two (2) Hannay 150' Hose
Reels, NFPA Compliant Whelen Light Package
259,000.00$ Awarded
BB06 Boise Mobile
Equipment
BME, Type 4, Freightliner M2-106, 4WD, 4-Door, Crew Cab. 800
Gallon Water Tank, 25 Gallon Foam Tank, Rear Mounted Darley 1-
1/2AGE 34HP Kubota Diesel Pump, Two (2) Hannay 150' Hose
Reels, NFPA Compliant Whelen Light Package
249,000.00$ Awarded
BB07 Boise Mobile
Equipment
BME, Type 6, Ford F550, 4WD, 4-Door 6.7L Diesel, 6-Speed A/T.
300 Gallon Water Tank Darley 1-1/2AGE 24HP Kubota D902
Diesel Auxiliary Pump
142,900.00$ Awarded
BB08 Boise Mobile
Equipment
BME, Type 6, Dodge 5500, 4WD, 4-Door 6.7L Diesel, 6-Speed
A/T. 300 Gallon Water Tank Darley 1-1/2AGE 24HP Kubota D902
Diesel Auxiliary Pump
143,900.00$ Awarded
BB09 Boise Mobile
Equipment
BME, Type 6, (Flatbed) Ford F550, 4WD, 4-Door 6.7L Diesel, 6-
Speed A/T. 300 Gallon Water Tank Darley 1-1/2AGE 24HP
Kubota D902 Diesel Auxiliary Pump
116,900.00$ Awarded
BB10 Boise Mobile
Equipment
BME, Type 6, (Flatbed) Dodge 5500, 4WD, 4-Door 6.7L Diesel, 6-
Speed A/T. 300 Gallon Water Tank Darley 1-1/2AGE 24HP
Kubota D902 Diesel Auxiliary Pump
117,900.00$ Awarded
BB11 Boise Mobile
Equipment BME, 10 Man Crew Carrier Vehicle, Freightliner M2-106, 2WD 193,500.00$ Awarded
BB12 Boise Mobile
Equipment BME, 10 Man Crew Carrier Vehicle, International 4300, 2WD 203,500.00$ Awarded
BC01 Boise Mobile
Equipment
BME, Commercial Pumper, Side Mount, Freightliner Chassis, 1000
Gallon Water Tank, 1500 GPM Pump 269,900.00$ Awarded
BC02 Boise Mobile
Equipment
BME, Commercial Pumper, Side Mount, International 7400
Chassis, 1000 Gallon Water Tank, 1500 GPM Pump 272,900.00$ Awarded
BC03 Boise Mobile
Equipment
BME, Commercial Pumper, Top Mount, Freightliner Chassis, 1000
Gallon Water Tank, 1500 GPM Pump 272,900.00$ Awarded
2017-10-10 Agenda Packet Page 111
Custom Fire Apparatus, Inc.; Southwest
Ambulance Sales, LLC
Daco Fire Equipment Inc.; Caldwell
Country Ford (DB02-05); Lubbock Truck
Sales Inc.(DB06-08); Blake Fulenwider CDJ
(DB09-11)
Danko Emergency Equipment; AAA Firepro of
New Mexico, Inc.; Chastang Ford (EB03, EB05,
EB11, ED01); Freedom Dodge (EB04, EB06,
EB12, ED02); Rush Truck Center of Texas
(EB09, EE04, EE08, EE12, EE16); French
Ellison Truck Center (EB10,EE03, EE07, EE11,
EE15); Price International (EB08, EE01, EE05,
EE09, EE13); Houston Freightliner (EB07,
EE02, EE06, EE10, EE14)
2017-10-10 Agenda Packet Page 112
2017-10-10 Agenda Packet Page 113
2017-10-10 Agenda Packet Page 114
W. S. Darley & Co.; Webb Apparatus of Texas LLC;
Westex Welding Company
Deep South Fire Trucks, Inc.; Hams Trucks Plus;
Fire Trucks of Texas
E-One Inc.; Hall-Mark Fire Apparatus Texas LLC;
H&E Equipment Services; Greenwood Emergency
Vehicles, Inc.; Pete's Equipment Repair Inc.; Hall-
Mark Fire Apparatus Inc.; Absolute Fire Protection
Co. Inc.; Sunbelt Fire, Inc.; Fire Connections Inc.;
Chief Fire & Safety; A2Z Fire Apparatus; Nichols
Oxygen Service Inc.
2017-10-10 Agenda Packet Page 115
2017-10-10 Agenda Packet Page 116
2017-10-10 Agenda Packet Page 117
Emergency Vehicles (EVI)Hall Buick GMC; Ferrara Fire Apparatus, Inc.Firematic Supply Co. Inc.; Chastang Ford (KB01-03,
KB07, KC01-02, KD01-02)
2017-10-10 Agenda Packet Page 118
2017-10-10 Agenda Packet Page 119
2017-10-10 Agenda Packet Page 120
HME, Incorporated; Steele Fire Apparatus LLC
KME Fire Apparatus; Alamo Fire Apparatus; Mid
America Fire Apparatus Inc.; NAFECO;
Independent Fire Company; Bulldog Fire Apparatus;
Cascade Fire Equipment; Goodman Specialized
Vehicles, LLC; W W Williams; Hawaii Specialty
Vehicles; Matheny Motor Truck Company
Marion Body Works, Inc.; Firestorm Equipment &
Mfg.
2017-10-10 Agenda Packet Page 121
2017-10-10 Agenda Packet Page 122
2017-10-10 Agenda Packet Page 123
Maintainer Custom Bodies; Chastang Ford; Santex
Truck Centers, LTD
Metro Fire Apparatus Specialists, Inc.; Chastang
Ford
Midwest Fire Equipment & Repair Company;
Webb Apparatus of Texas LLC; Chastang Ford
(QB01-03); Houston Freightliner, Inc. (QE01-04)
2017-10-10 Agenda Packet Page 124
2017-10-10 Agenda Packet Page 125
2017-10-10 Agenda Packet Page 126
Nevada Pacific Fire & Safety Inc.; Jasper Ford
Lincoln (RB01-12); Freightliner of Austin (RB21-
23)
Oshkosh Airport Products, LLC; Siddons-
Martin Emergency Group
Pierce Manufacturing Inc.; Siddons-Martin
Emergency Group; Atlantic Emergency Solutions,
Inc.; Chastang Ford (TB03-04, TD01)
2017-10-10 Agenda Packet Page 127
2017-10-10 Agenda Packet Page 128
2017-10-10 Agenda Packet Page 129
Rosenbauer Minnesota LLC; Daco Fire
Equipment, Inc.; Artesia Fire Equipment,
Inc.; All-American Fire Equipment
Rosenbauer Minnesota LLC; Daco Fire
Equipment, Inc.; Artesia Fire Equipment Inc.;
All-American Fire Equipment Inc.
Rosenbauer South Dakota LLC; Daco Fire
Equipment, Inc.; Artesia Fire Equipment Inc.;
All-American Fire Equipment, Inc.
2017-10-10 Agenda Packet Page 130
2017-10-10 Agenda Packet Page 131
2017-10-10 Agenda Packet Page 132
Seagrave Fire Apparatus, LLC; Webb
Apparatus of Texas LLC
Skeeter Brush Trucks, LLC; Chastang Ford
(YB02-04)
Smeal Fire Apparatus Co.; Scott Fire Apparatus,
Inc.; AAA Firepro of New Mexico, Inc.; Keplinger
Repair Services, Inc.; Danko Emergency
Equipment
2017-10-10 Agenda Packet Page 133
2017-10-10 Agenda Packet Page 134
2017-10-10 Agenda Packet Page 135
Spartan Motors USA, Inc.; Metro Fire
Apparatis Specialists, Inc.; Emergency Vehicle
Group Inc.; Chastang Ford (AAC01, AAD01)
Sunbelt Fire, Inc.; Chastang Ford (BBB01,03,
BBD01); Chastang Dodge (BBB02,04, BBD02);
Houston Freightliner (BBD03,05, -07)
Super Vac Mfg. Co., Inc.; Metro Fire
Apparatus Specialists, Inc.
(CCC02,CCD03, CCD05); AAA
Firepro Of New Mexico Inc.; Chastang
Ford (CCB01, CCD01); Emergency
Vehicle Group, Inc.; Redstorm Fire &
Rescue Apparatus, Inc.
Sutphen Corporation; Cullen
Emergency Vehicles
2017-10-10 Agenda Packet Page 136
2017-10-10 Agenda Packet Page 137
2017-10-10 Agenda Packet Page 138
Toyne, Inc.; Municipal Fire Apparatus
Specialists LLC; Vest's Sales & Service, Inc.;
Chastang Ford (EEB01)
U. S Tanker Co.; Metro
Fire Apparatus Specialist,
Inc.; RedStorm Fire &
Rescue Apparatus, Inc.;
RedSky Fire Apparatus
LLC
Unruh Fire, Inc.;
Chastang Ford
Weis Fire & Safety
Equipment Company
Inc.; Chastang Ford
2017-10-10 Agenda Packet Page 139
2017-10-10 Agenda Packet Page 140
2017-10-10 Agenda Packet Page 141
xx Houston Chronicle |HoustonChronicle.com and chron.com |Sunday,May17,2015 |D5
BUSINESS
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officeas apartnerandhas
beennamedthenational
taxleaderforthe oiland
gasindustry.
Sonya Caruso has
joinedthe Wa gner
Mortgage Banking Te amof
One Tr ustHome Loansas
amortgage banker.
CollinGrimes was
promotedtofirstvice
presidentatCBRE.He
specializesinofficetenant
representation.
DrewNoecker,avice
presidentwithCBRE
Hotels,relocatedtothe
firm’s Houstonofficefrom
Chicago.Hespecializesin
hospitality evaluations,
financing,anddispositions
forindividualassetsand
portfolios.
MattTrozzo joined
CBREasseniorvice
president,specializing
inofficetenant
representation.
Graham Horton
joinedCBREasseniorvice
president,specializingin
officetenant
representation.
Prosperity
Bancshares,
theparent
companyof
ProsperityBank,
announced
thefollowing
management
changes.EdwardZ.
Safady,chairmanofthe
ProsperityBank’s Central
Te xasarea,waspromoted
topresidentofProsperity
Bancsharesandvice
chairmanoftheProsperity
Bank.BobBenter,
chairmanoftheProsperity
Bank’s Houstonarea,was
promotedtopresident
ofProsperityBankanda
director.RobertDowdell,
regionalpresident
ofProsperityBank’s
Houstonarea,wasnamed
executive vicepresidentof
ProsperityBancsharesand
ProsperityBank.
ChrisDelaup
waspromoted
to chairmanof
the Houstonarea
withtheprimary
responsibilityof
administration
withinthearea,
RandyReeves
to chairmanof
the Houstonareawiththe
primaryresponsibilityof
business development,and
DanAgnew topresident
ofthe Houstonarea.
Robert J.“Bert”
Vi guet Jr.hasjoined
Porter Hedgesas apartner
focusingonmergers,
acquisitionsandcorporate
finance.
PEOPLE IN BUSINESS
KingJohnson
Di Fulgo
Noecker
Clark
Caruso
Horton
Grimes
DeGeorgio
Trozzo
The Chronicle lists
appointments to executive-
level positions in Houston.
Send announcements to
katherine.feser@chron.com.
U.S. says oilspill
could last100 ye ars
if left unchecked
WA SHINGTON —A
decade-old oilleak where
an offshore platform top-
pled during ahurricane
couldcontinue spilling
crudeintothe Gulfof Mex-
ico for acenturyormore if
left unchecked,according
to governmentestimates
obtained by the Associated
Pressthatprovidenewde-
tails about the scope of the
problem.
Taylor Energy Co.,
whichowned the platform
and acluster of oilwells,
hasplayeddowntheextent
and environmental im-
pact of the leak.The New
Orleans-based company
says nothing can be done
toeliminatethe chronic oil
slicks thatstretchformiles
offthecoastofLouisiana.
Taylor has tried to bro-
keradeal to resolve itsfi-
nancial obligations for the
leak,but authorities have
rebuffed thatand have or-
dered additional work.
“There is still more that
can be done by Taylor to
control and contain the oil
thatisdischarging”from
the site,saysanInterior
Departmentfactsheet.
Regulators suspect oilis
leakingfrom at leastoneof
25 wellsburiedundersedi-
mentfrom an underwa-
ter mudslidetriggered by
waveswhipped up by Hur-
ricane Ivanin2004.
ATaylor contractor
drilled wells to intercept
and plug nine wells ca-
pable of leaking oil.Buta
companyofficial has as-
serted thatexperts agree
the “bestcourse of action
...istonottakeany affirma-
tive action”duetotherisks
of additionaldrilling.
AnAPinvestigationlast
month revealed evidence
that the leak is farworse
than Taylor,orthe govern-
ment,hasreported.
TheAP’sreviewof
more than 2,300 Coast
Guard pollution reports
since 2008 showedaspike
in sheen sizes and oilvol-
umes since Sept. 1, 2014.
That increasecamejustaf-
terfederal regulators held
aworkshop lastAugust
to improve the accuracy
of Taylor’s slickestimates
and started sending gov-
ernmentobservers on a
Taylor contractor’s daily
flightsoverthesite.
Presented with AP’s
findings, the CoastGuard
provided anew leak esti-
matethatisabout20times
greater than one touted by
thecompany.In aFebruary
2015courtfiling,Taylorcit-
ed ayear-old estimate that
oilwas leaking at arateof
lessthan 4gallonsperday.
ACoastGuard fact sheet
says sheens as large as 1.5
miles wideand 14 miles
long have been spotted by
Taylorsincethe workshop.
In 2008,Taylorsetaside
hundreds of millions of
dollars to payfor leak-
related work as part of a
trustagreement with the
Interior Department.The
companysaysithas spent
tens of millions of dollars
to contain and halt the
leak.Thecompanysoldall
itsoffshore leases and oil
andgas interestsin2008,
four years after founder
PatrickTaylor died, and is
down to onlyone full-time
employee.
By Eric Tucke rand
MichaelKunzelman
ASSOCIATED PRESS
Wa ve scrash againstaboatinFort Wa lton Beach,Fla., afterHurricane Ivan hit in
2004.Apersistent oilspill beganafter thestorm toppled adrillingplatform.
John Bazemore/AssociatedPress file
ADOPTIONS
ADOPTION.Caring
Attorney &Kid’s
Counselor (will be
Stay-Home Mom) yearn
for 1st baby. Expenses pd.
800-965-3577. Maria &Joe.
It is illegal to be paid for
anything other than legal
and medical expenses.
BIDS
&PROPOSALS
Houston
Community College
Request for
Qualifications (RFQ)
Energy Engineering
Consulting Services
Project No.15-18
Documents can be ob-
tained at: www.hccs.edu/
district/departments/
procurement.
Sealed qualifications will
be received in Procure-
ment Operations (3100
Main Street,Room No.
11A06, Houston,Te xas
77002) until 2:00PM (local
time) on Thursday, May
28, 2015.
Pre-proposal meeting will
be held on May 19, 2015 at
10:00 am at 3100 Main
Street, Seminar Room C,
Houston,Te xas 77002.
INVITATION FORBIDS
MANHATTAN CONSTRUC-
TION COMPANY is solicit-
ing subcontractor/sup-
plier bids for Concrete
Contractors on the United
Airlines New Te rminal C
North Project. City of
Houston Certified MWSBE
contractors are highly en-
couraged to bid.Apre bid
meeting will be held on
May 19th at 9:30 AM at the
HAS Procurement confer-
ence room 18600 Lee
Road Room #113 Humble,
TX 77338.
The bid due date is
Tuesday June 2, 2015 @
2:00PM CDT.
Bids may be turned in at
2120 Montrose, Houston,
TX 77006, or emailed to
houstonbids@manhattan
construction.com
INVITATION
TO PROPOSERS
United Airlines (UA)
would like to invite you to
propose on the George
Bush Intercontinental Air-
port (IAH)-New Te rminal
CNorth (NCN) Construc-
tion Materials Te sting &
Inspection Services. The
proposal forms for both
projects will be issued in
Addendum No.1onFri-
day, May 15, 2015 (via
website). Please note the
following proposal dates
listed below:
Pre-Proposal Meeting
The Pre-Proposal Meeting
(Mandatory)will be held
on Wednesday,May20,
2015 at 10:30AM,located
at UA |Project Manage-
ment Office (PMO), 4975
Wright Road, Houston,
Te xas 77032. Please con-
firm via email if your firm
is interested in proposing
and designate two (2)
representatives that will
attend.
All proposals are due no
later than Thursday,May
28, 2015 at 2PM,email
electronic submissions.
Tw o(2) hard copies are
required to follow the
next day by 12:00 pm at
the offices of United Air-
lines (PMO) at:
United Airlines
Project Management
Office (PMO)
4975 Wright Road
Houston, TX 77032
Attention: Rich Accordino
&Perla Lane
Please reference the UAL
project website for addi-
tional information www.
newterminalcatiah.com.
If you should have any ad-
ditional questions or con-
cerns please feel free to
contact Rich Accordino
via email:rich.accordino
@united.com or Perla
Lane via email:perla.lane
02@united.com.
NOTICE TO BIDDERS
The Metropolitan Tr ansit
Authority of Harris
County,Te xas (METRO) is
planning to issue the pro-
curement documents
listed in this advertise-
ment.
IFB No.IFBMM15012 -For
Purchase and Delivery of
Diesel Particulate Filters
for Tr ansit Ve hicles. So-
licitation will be available
on or about 05/18/15.
Prospective bidders/pro-
posers can view and
download these solicita-
tions by visiting METRO’s
website at http://www.
ridemetro.org/
Opportunities/
Procurement/
solicitations.aspx
If you are unable to down-
load the documents or
having difficulty, please
contact METRO Plan and
Bid Room at (713) 739-
4881.
REQUEST FOR
PROPOSALS AND
QUALIFICATIONS:
Collaborative for Children
is accepting proposals to
select one or more ven-
dors to provide equip-
ment and classroom ma-
terials for child care pro-
grams. Copies of the
Request for Proposal and
detailed information are
available for download at
http://www.collabfor
children.org/equipment
-vendor-2015-rfp
Sealed Bid Solicitation
#FS12-15
Houston-Galveston
Area Council
Cooperative
Purchasing Program
FireService Apparatus
(All Types)
Pre-Bid Conference:
6/4/15 @9am
Response Deadline:
8/13/15 @1pm
Public Opening:
8/13/15 @2pm
3555 Timmons Lane,
Houston, TX.
PerADA,reasonable
accommodation provided
with 24 hour prior notice.
832-681-2514 or www.
hgacbuy.org for info.
Forthe best buys, turn to
Chronicle Classifieds
Display Ad Name:
s1012158
3cols x3I
Position request:
Start date:
Pick up number: 0
place email
NOTICE
TO CREDITORS
Display Ad Name:
C26253207
2cols x3I
Position request:
Start date: sa 418
Pick up number: 26215247
BIDS
&PROPOSALS
INVITATION FORBIDS
MANHATTAN CONSTRUC-
TION COMPANY is solicit-
ing subcontractor/sup-
plier bids for Steel Fabri-
cators and Erectors on
the United Airlines New
Te rminal CNorth Project.
City of Houston Certified
MWSBE contractors are
highly encouraged to bid.
Apre bid meeting will be
held on May 19th at 9:30
AM at the HAS Procure-
ment conference room
18600 LeeRoad Room #
113 Humble, TX 77338.
The bid due date is
Thursday May28th, 2015
@2:00PM CDT.
Bids may be turned in at
2120 Montrose, Houston,
TX 77006, or emailed to
houstonbids@manhattan
construction.com
NOTICE TO BIDDERS
The Metropolitan Transit
Authority of Harris
County,Texas (METRO) is
planning to issue the pro-
curement documents
listed in this advertise-
ment.
IFB NO. IB1500040:BAE
Hybrid System Extended
Wa rranty &Maintenance
Program. Solicitation will
be available on or about
05/11/15.
RFTP NO.RT1500002:Multi
Facilities Outdoor LED
Lighting Retrofit. Solicita-
tion will be available on
or about 05/11/15.
Prospective bidders/pro-
posers can view and
download these solicita-
tions by visiting METRO’s
website at http://www.
ridemetro.org/
Opportunities/
Procurement/
solicitations.aspx
If you are unable to down-
load the documents or
having difficulty, please
contact METRO Plan and
Bid Room at (713) 739-
4881.
Sealed bids/proposals/
qualifications addressed
to Spring Branch Inde-
pendent School District,
AT TN: Director of Pur-
chasing will be received
in the SBISD Purchasing
Office at 1031 Witte RD,
BLDG T-1A, Houston, TX
77055-6016 until:
June 2, 2015 @2:00 PM
FOR: ANNUAL CONTRACT
FORRESTAURANT CATER-
ING &DELIVERYSERVICES
(10115)at Purchasing Of-
fice at 1031 Witte Rd,Bldg
T-1A, Houston, TX 77055.
Bids/proposals/qualifi-
cations will be publicly
opened and read at 1031
Witte Road, Building T-1A,
Houston, TX 77055,
immediately following
the deadline for the re-
ceiving of the proposals.
Forinformation contact
the SBISD Purchasing De-
partment at (713)251-1107
Bidders/Proposers/
Qualifiers may download
documents from SBISD
website on or after 05/11/
2015 at:http://cms.
springbranchisd.com/
skin2/purchasing/tabid/
16019/default.aspx
Sealed Proposal
Solicitation #EV12-15
Houston-Galveston Area
Council Cooperative
Purchasing Program
Electric Ve hicle Charging
Equipment
Pre-Proposal Conference:
06/23/15 @9am
Response Deadline:
08/11/15 @1pm
Public Opening: 08/11/15
@2pm
3555 Timmons Lane,
Houston, TX.
PerADA,reasonable
accommodation
provided with 24 hour
prior notice.
713-499-6693 or
www.hgacbuy.org for
info
Te al Const. is soliciting
proposals for the HCC
Southeast College Felix
Fraga Campus STEM Fa-
cility.Project 14-04 "H".
Te al’soffice is located at
1335 Brittmoore Houston,
Te xas 713-465-8306 fax
713-465-9837. Only the
Plumbing section Divi-
sion, 22 will be required.
Forquestions contact
Dwayne Lucas.Project
documents will be posted
on 52-18-2015 onat
I-Sq/Ft.Proposals will be
accepted by mail and fax.
Proposals must be re-
ceived no later than 2pm
on 53-2913-2015. Subcon-
tracts will only be
awarded to successful
proposers possessing the
ability to perform it scope
of work as required per
the terms and conditions
of the contract docu-
ments.
Get some fast cash on
items you no longer need.
Have agarage sale! Your
unwanted stuff could be
another’streasure. And
buyers will find you faster
if you place agarage sale
ad with Chronicle Classi-
fieds 713-224-6868.
NOTICE
TO CREDITORS
LEGAL NOTICES
CAUSE NUMBER:
2014-24874
IN THE 125TH JUDICIAL
DISTRICT COURTOF
HARRIS COUNTY, TEXAS
Plaintiff: KENNETH PITTS
AND TASHONYA THOMAS
vs
Defendant: CODYPAGE
AND QUINTON WHITE
CITATION BY
PUBLICATION
THE STATEOFTEXAS
County of Harris
NOTICE TO DEFENDANT:
"You have been sued.You
may employ an attorney.
If you or your attorney do
not file awritten answer
with the clerk who issued
this citation by 10:00 a.m.
on the Monday next fol-
lowing the expiration of
forty-two days after the
date of issuance of this
citation and petition, a
default judgment may be
taken against you."
to: CODYPAGE, whose ad-
dress and whereabouts
areunknown.
YOUARE HEREBY COM-
MANDED to be and ap-
pear before the 125th Ju-
dicial District Court of
Harris County,Te xas in
the Courthouse in the city
of Houston,Te xas at or
before 10:00 o’clock A.M.
Monday the 8th day of
JUNE, 2015, being the
Monday next after the ex-
piration date of forty-two
days after this citation is
issued and you are
hereby commanded and
required then and there
to appear and file written
answer to the PLAIN-
TIFF’SORIGINAL PETI-
TION, REQUEST FORDIS-
CLOSURE, INTERROGATO-
RIES AND REQUESTS FOR
PRODUCTION petition,
filed in said Court on the
1st day of MAY, 2014, in a
suite numbered 2014-
24874 on the docket of
said court wherein KEN-
NETH PITTS AND TA SHO-
NYATHOMAS, Plaintiff(s)
and CODYPAGEAND
QUINTON WHITE, Defen-
dant(s), the nature of
plaintiff’sdemand being
and the said petition al-
leging:
"Defendant was negli-
gent when operating a
motor vehicle causing in-
juries to Plaintiff.:
Notice hereof shall be
given by publishing this
Citation once aweek for
four consecutive weeks
previous to the 5th day of
JUNE, 2015, in some news-
paper published in the
County of HARRIS, if there
be anewspaper pub-
lished therein, but if not
then the nearest county
where anewspaper is
published, and the Cita-
tion shall be returned on
the 5th day of JUNE, 2015,
which is forty-two days
after the date it is issued,
and the first publication
shall be at least twenty-
eight days before said re-
turn day.
HEREIN FAIL NOT,but
have before said court on
said return day this Writ
with your return thereon,
showing how you have
executed same.
WITNESS: CHRIS DANIEL,
District Clerk, Harris
County,Te xas
GIVEN UNDER MY HAND
AND SEAL OF SAID COURT
at Houston,Te xas this
24th day of APRIL, 2015.
(SEAL)
CHRIS DANIEL
District Clerk
Harris County,Te xas
201 Caroline
Houston,Te xas 77002
P.O. Box 4651
Houston,Te xas 77210
By: /s/ Melissa Cox
Deputy District Clerk
Newspaper:
Houston Chronicle
Issued at the request of:
David Mestemaker
Address: 3355 W.
Alabama, Suite 1100
Houston, TX 77098
Bar Number: 13974600
LEGAL PUBLIC
NOTIFICATION
In accordance with the
Fe deral Regulations, Al-
dine ISD is providing no-
tice to all nonprofits,Pri-
vate schools, which in-
cludes home schoolswith
nonprofit status that the
district will be making ap-
plication for federal funds
for the 2015-2016 school
year.Federal funds are
available to serve private
schools who meet federal
guidelines. The meeting
will be held May22,
2015@8:30am-10:30am for
in district boundary
schools and 10:30am-
11:30am for out of district
boundary schools in the
Resource Center Room
103,14909Aldine West-
field Rd.Houston,Te xas
77032. If you are inter-
ested in participating,
please contact Aldine ISD
at (281) 985-7274 to re-
quest eligibility informa-
tion
The best ad advice, the
right price.Chronicle
Classifieds 713-224-6868.
LEGAL NOTICES
CAUSE NUMBER:
2013-72446
IN THE 127TH JUDICIAL
DISTRICT COURTOF
HARRIS COUNTY, TEXAS
Plaintiff: JPMORGAN
CHASE BANK, N.A. (AS
SUCCESSOR BY MERGER
TO WASHINGTON MU-
TUAL, N.A.)
Vs
Defendant: PLUTARCO
BENAVIDES SANCHEZ
CITATION
BY PUBLICATION
THE STATEOFTEXAS
County of Harris
To :PLUTARCOBENAVIDES
SANCHEZ
YOUARE HEREBY COM-
MANDED to be and ap-
pear before the 127th Ju-
dicial District Court of
Harris County,Te xas in
the courthouse in the city
of Houston,Te xas at or
before 10:00 o’clock
A.M.M, Monday the 8th
day of June, 2015, being
the Monday next after the
expiration date of forty-
two days after this cita-
tion is issued and you are
hereby commanded and
required then and there
to appear and file written
answer to the Plaintiff’s
Original Petition,filedin
said Court on the 3rdday
of December, 2013,ina
suit numbered 2013-72446
docket of said court,
wherein JPMORGAN
CHASE BANK, N.A. (A SUC-
CESSOR BY MERGER TO
WASHINGTON MUTUAL,
N.A.),the Plaintiffs, and
PLUTARCO BENAVIDES
SANCHEZ,the Defen-
dant(s), the nature of
plaintiff’sdemand and
the said petition alleging:
OTHER CIVIL
SUMMARY
Summary of Suit for
Citation by Publication
You are hereby notified
that suit has been
brought by JPMorgan
Chase Bank, N.A. succes-
sor by merger to Wa sh-
ington Mutual, N.A., its
successors and assigns,
as plaintiff against Plu-
tarco Benavides Sanchez
and Rosa Garcia Garcia,
and any other person
claiming any right, title,
interest or possession in
or to the property located
at 11519Highlands
Meadow Drive, Houston,
Te xas 77089, and legally
described to wit:
LOTFIVE (5) BLOCK THREE
(3), HIGHLAND MEADOWS,
SECTION TWO(2),ASUB-
DIVISION IN HARRIS
COUNTY, TEXAS ACCORD-
ING TO THE MAP OR PLAT
THEREOF RECORDED IN
VOLUME 315,PAGE 28 OF
THE HARRIS COUNTY MAP
RECORDS.
Plaintiff’spetition is
styled JPMorgan Chase
Bank, N.A. successor by
merger to Washington
Mutual, N.A. v. Plutarco
Benavides Sanchez and
Rosa Garcia Garcia. The
Plaintiff seeks to enforce
its home equity lien
against and assert supe-
rior title to the above de-
scribed property.
Notice hereof shall be
given by publishing this
Citation once aweek for
four consecutive weeks
previous to the day of
June 8th, 2015,in some
newspaper published in
the County of Harris, if
there be anewspaper
published therein, but if
not then the nearest
county where anewspa-
per is published, and this
Citation shall be returned
on the 5th day of June,
2015,which is forty-two
days after the date It is is-
sued, and the first publi-
cation shall be at least
twenty-eight days before
said return day.
HEREIN FAIL NOT,but
have before said court on
said return day this Writ
with your return thereon,
showing how you have
executed same.
WITNESS: Chris Daniel,
District Clerk, Harris
County,Te xas
GIVEN UNDER MY HAND
AND SEAL OF SAID COURT
at Houston,Te xas this
24th day of April, 2015.
(SEAL)
Chris Daniel
District Clerk
Harris County,Te xas
201 Caroline
Houston,Te xas 77002
P.O. Box 4651
Houston,Te xas 77210
By: /s/ Shanelle Ta ylor
Deputy District Clerk
Newspaper:
Houston Chronicle
Issued at the request of:
Jennifer Chacko
Address: 15000 Surveyor
Blvd. Ste 100
Addison, TX 75001
972-341-5321
Bar Number: 24082482
HOUSTON-GALVESTON
AREA COUNCIL
PUBLIC MEETING
Draft2016-2017 Unified
Planning Wo rk Program
The Houston-Galveston
Area Council will host a
public meeting on the
Draft 2016-2017 Unified
Planning Wo rk Program
(UPWP) on Wednesday,
June 10, 2015 from 5:30-
7:00 p.m. at the HGAC of-
fices, 3555 Timmons Lane,
2nd Floor Conference
Room A, Houston, TX
77027. The public is en-
couraged to attend this
meeting and provide
comments to H-GAC.
The UPWP outlines the
proposed tasks and esti-
mated costs associated
with conducting the re-
gion’stransportation
planning and research for
the next two years.
The 30-day public com-
ment period for the Draft
2016-2017 UPWP begins
on Sunday, May 17, 2015
and extends through
We dnesday, June 17, 2015
at 5p.m. Submit all writ-
ten comments to Tr ans-
portation Public Informa-
tion, Houston-Galveston
Area Council, P.O. Box
22777, Houston, TX 77227-
2777, fax to 713-993-4508,
or email to PublicCom
ments@h-gac.com.Cop-
ies of the Draft UPWP will
be available at the meet-
ing and posted on the H
GACTransportation Web
site at http://www.h-gac.
com/taq/plans_prog
rams/upwp/default.aspx
Any questions regarding
the UPWP should be di-
rected to Mr. Jeff Kauf-
man,Tr ansportation Co-
ordinator, at (832) 681-
2533, or by email to
jeff.kaufman@h-gac.com.
H-GACwill provide for
reasonable accommoda-
tions for persons attend-
ing H-GACfunctions. Re-
quests from persons
needing these special ac-
commodations should be
received by H-GACstaff
24 hours prior to afunc-
tion.Thepublic meeting
will be conducted in En-
glish and requests for
language interpreters or
other special communi-
cation needs should be
made at least two work-
ing days prior to afunc-
tion. Please call 713-993-
2471 for assistance.
WHENEVER YOUARE
READYtoplace your clas-
sified ad, get the best pro-
fessional assistance. Call
Chronicle Classifieds 713-
224-6868.
LEGAL NOTICES
Notice of Public Meeting
As previously indicated in
the legal notice published
in the Houston Chronicle
newspaper on April 27,
2015, the Te xas Depart-
ment of Tr ansportation
(TxDOT), Houston District,
will hold aPublic Meeting
for State Highway (SH)
146 from RedBluff Road to
Farm-to-Market (FM) 518
on May 28, 2015. The April
27, 2015 meeting notice
incorrectly described the
proposed project. The up-
coming Public Meeting is
solely to present to the
public two revisions to
the original project de-
sign that received envi-
ronmental clearance on
August 1, 2013. The two
design revisions are: 1)
the addition of frontage
roads from RedBluff Road
to Repsdorph Road and 2)
the addition of ramps on
the east and west side of
proposed SH 146 over
Clear Creek. The Public
Meeting will be held on
Thursday, May 28, 2015, at
the James F. Bay Elemen-
tary School, 1502 Bayport
Boulevard, Seabrook,
Te xas, 77586. The meeting
will be held in an open
house format from 5:30
p.m. to 7:30 p.m.
Maps showing the two
design revisions as de-
scribed will be available
for review at the Public
Meeting. This information
will also be available by
appointment for review
Monday through Friday
between the hours of 8:00
a.m. and 5:00 p.m., ex-
cluding state holidays, at
the Tx DOTHouston Dis-
trict Office located at
7600 Wa shington Avenue,
Houston,Te xas 77007.To
schedule an appointment
at the Houston District,
please contact Mr.
Patrick Gant at 713-802-
5274.
All interested citizens are
invited to attend this Pub-
lic Meeting.Written com-
ments from the public re-
garding this project are
requested and may be
presented for aperiod of
10 business days follow-
ing the meeting.Written
comments may be sub-
mitted either in person or
by mail to the Tx DOTDis-
trict Office, Director of
Project Development, P.O.
Box 1386, Houston,Te xas
77251.Written comments
must be postmarked or
emailed to HOU-PIOWeb
Mail@txdot.gov by June
11, 2015, to be included in
the Public Meeting Sum-
mary.
The Public Meeting will be
conducted in English.Per-
sons interested in attend-
ing the meeting who have
special communication
or accommodation
needs, or need an inter-
preter, are encouraged to
contact the Tx DOTDis-
trict Public Information
Office at (713) 802-5071.
Requests should be made
at least two days prior to
the Public Meeting. Every
reasonable effort will be
made to accommodate
these needs. If you have
general questions or con-
cerns regarding the pro-
posed project, you may
contact Ms. Raquelle
Lewis at Tx DOTat(713)
802-5071.
The environmental re-
view, consultation, and
other actions required by
applicable Federal envi-
ronmental laws for this
project are being, or have
been, carried-out by Tx-
DOTpursuant to 23 U.S.C.
327 and aMemorandum
of Understanding dated
December 16, 2014, and
executed by FHWAand
Tx DOT.
NOTICE OF
PUBLIC MEETING
MUNICIPAL SETTING
DESIGNATION
CITYOFHOUSTON
Date -Time: June 25, 2015
6:00PM
Place: Martin L. Flukinger
Community Center
Address: 16003 Lorenzo
St. Channelview, TX 77530
Applicant:
Rescar Companies
Site Location:407 West
Brentwood Drive,
Channelview,Te xas 77530
Legal Description:TRS
12H 12R 26 26A 27 &30,
ABST 232 PJDUNCAN;LTS
123&4&TRS 5B &6BBLK
11, OLD RIVER TERRACE
SEC4;TRS 23 &29ABST
232 PJDUNCAN; RES A
CHANNELVIEW MEDICAL
CENTER; TR 25 ABST 232 P
JDUNCAN
Contaminants of
Concern:1,1-Dichloroet-
hane, 1,2-Dichloroethane,
Te trachloroethene,
Tr ichloroethene, cis-1,2-
Dichloroethene, Vinyl
Chloride.
This designates an area
in which the use of im-
paired groundwater is
prohibited for use as po-
table water (i.e. drinking,
cooking, bathing etc.). If
you have questions or
comments, please con-
tact the City of Houston
MSD Program at (832)
394-9005 or email at
msd@houstontx.gov.
The Houston Police De-
partment (HPD) is sub-
mitting an application for
the continued funding un-
der the Edward Byrne Me-
morial Justice Assistance
Grant (JAG). HPD has
been designated as the
lead agency and jointly
applies for the funding
with the Harris County
Sheriff’sOffice (HCSO),
per an interlocal agree-
ment. The grant is for-
mula driven and will be
split equally with HCSO
providing both entities
with $1,076,543 for atotal
of $2,153,086. The grant
period begins October 1,
2014 and ends September
30, 2016.
The Houston Police De-
partment will utilize the
Justice Assistance Grant
funding for the retention
of seven civilian positions
and the continuation of
overtime initiatives previ-
ously funded. Harris
County will utilize their
funding toward training
and equipment for vari-
ous specialized units
within the Harris County
Sheriff’sOffice.This grant
does not requireacash
match.
There is a30-day com-
ment period beginning
Monday, May 18, 2015 and
ending Tu esday, June 16,
2015.
Fo rquestions regarding
this grant application,
contact Ms. Marnine Mc-
Cloud at (713) 308-1707.
WHATEVER
YOU’RE SELLING,
get friendly, professional
advice and an affordable
advertising price.Call
Chronicle Classifieds at
713-224-6868.Houston’s
classified leader will help
you write an ad that sells.
Lega lNotices
To placelegalnotices
emaillegals@chron.com
orcall713.224.6868.
To placealegal
noticee-mail
legals@chron.com
Notice To
Creditors
Ad
$69.00*
+$5.00 Affidavit Fee
Call Cynthia
713-362-6435
*$69.00 includes first 36 lines
*$1.92 per line over 36 lines
2017-10-10 Agenda Packet Page 142
City of Chula Vista
Staff Report
File#:17-0423, Item#: 3.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE
EXTENSION OF THE CONTRACT WITH PMAM CORPORATION FOR SECURITY ALARM
MANAGEMENT SERVICES FOR A FIFTH YEAR PER MUNICIPAL CODE SECTION 2.56.090.B2
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
The Chula Vista Police Department is seeking to renew the contract with PMAM Corporation for a
fourth time per the Municipal Code, Section 2.56.090.B.2. PMAM provides Security Alarm
Management Services for Chula Vista and was awarded the contract by City Council on October 15,
2013. The contract award allowed for three additional renewals for a period of one year each.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality
Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as
defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical
change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines,
the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
On October 15, 2013, City Council awarded a one-year contract for security alarm management
services to PMAM Corporation. Since then, PMAM has been representing the City with citizen related
concerns associated with false alarms and billing/fine collection and reporting. Although the City
authorized only three renewal periods after the original contract expiration date, the Police
Department requests to extend the contract for one additional year.
Discussions with PMAM on how to enhance their services as it relates to our citizens are in progress
and are predicted to help improve the overall service delivery. The contract is set to expire on
October 14, 2017, but the discussions to enhance services started as recent as April of this year and
City of Chula Vista Printed on 10/5/2017Page 1 of 3
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File#:17-0423, Item#: 3.
October 14, 2017, but the discussions to enhance services started as recent as April of this year and
the Department believes not enough time will have taken place to fully integrate the enhancements to
evaluate the benefits. The Chula Vista Municipal Code provides guidance on situations where
exceptions on the number of renewal periods apply before the City has to request new bids. Section
2.56.090.B.2 states that there are exceptions based on impractical or impossible circumstances and
states the following:
“When it is determined by the Purchasing Agent that the competitive bidding requirements are
impractical, or impossible, or that City interests would be materially better served by applying a
different purchasing procedure, the Purchasing Agent may award the contract consistent with best
purchasing practices.”
PMAM is currently finalizing some enhancements to their alarm management services, and the
Police Department plans to evaluate the impact of those enhancements. Since the Police
Department is currently involved with PMAM Corporation on restructuring processes that would
negatively impact citizens if disrupted, the Department is seeking City Council’s approval to renew
the PMAM contract for one more year and allow the Department to finish a formal bid process before
October 2018.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-
specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section
18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real
property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100,
et seq.).
Staff is not independently aware, and has not been informed by any Council member, of any other
fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. This PMAM renewal
request directly impacts all five Strategic Plan goals, with significant impact to Operational
Excellence, as this agreement extension will allow for the City to better manage the security alarm
related operations.
CURRENT YEAR FISCAL IMPACT
There is no fiscal impact extending the contract with PMAM. Revenue has been appropriated during
the 2017/2018 budget development process associated with the management of security alarm
related operations.
ONGOING FISCAL IMPACT
There is no ongoing fiscal impact associated with this action.
City of Chula Vista Printed on 10/5/2017Page 2 of 3
powered by Legistar™2017-10-10 Agenda Packet Page 144
File#:17-0423, Item#: 3.
ATTACHMENTS
Attachment 1: Agreement with PMAM Corporation for Security Alarm Management Services
Attachment 2: Amendment #1 to Agreement with PMAM Corporation
Attachment 3: Amendment #2 to Agreement with PMAM Corporation
Attachment 4: Notice of Option to Extend Agreement with PMAM Corporation
Staff Contact: Joseph Walker
City of Chula Vista Printed on 10/5/2017Page 3 of 3
powered by Legistar™2017-10-10 Agenda Packet Page 145
RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING
THE EXTENSION OF THE CONTRACT WITH PMAM CORPORATION FOR SECURITY
ALARM MANAGEMENT SERVICES FOR A FIFTH YEAR PER MUNICIPAL CODE
SECTION 2.56.090.B2
WHEREAS, On October 15, 2013, the City of Chula Vista hired PMAM Corporation to
provide Security Alarm Management Services with renewal options for three consecutive years
with the last renewal period ending on October 15, 2017, and;
WHEREAS, the Municipal Code Section 2.56.09.B2 allows for the City to extend
contracts beyond their approved timeline given specific exceptions, and;
WHEREAS, the Police Department was approved by the Purchasing Agent to extend the
contract per Municipal Code Section 2.56.09.B2, and;
WHEREAS, the Police Department is currently involved with PMAM Corporation on
restructuring processes that would negatively impact citizens if disrupted.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it
approves the extension of the contract with PMAM Corporation for Security Alarm Management
Services for a fifth year per Municipal Code Section 2.56.090.B2, between the City and PMAM
Corporation, in the form presented, with such minor modifications as may be required or
approved by the City Attorney, a copy of which shall be kept on file in the Office of the City
Clerk, and authorizes and directs the City Manager to execute same.
Presented by Approved as to form by
Roxana Kennedy Glen R. Googins
Chief of Police City Attorney
2017-10-10 Agenda Packet Page 146
Agreement behr•een
Cih of Chula Vista
and
PMAD'I Corporation
for Securih Alarm Management Sen ices
This agreement (Agreement), dated October 1'. 2013 for the purposes of reference onl},
and effective as of the date last executed unless another date is otherH ise specified in Exhibit A
to this Agreement (Eshibit A), Paragraph l, is bet veen the Cit-related entity whose name and
business form is indicated on Exhibit A, Para raph 2; (City), and the entity whose name,
business form, place of business and telephone numbers are indicated on EYhibit A, ParaQraphs 4
throueh 6; (Consultant), and is made with reference to the followine facts:
Rectra s
l''HEREAS, the Cit of Chula Vista Police Department is seekine to increase the amount
of proactive time available to officers on patrol in order to provide hiaher quality crime and
disorder prevention; and
WHEREAS, over 98% of security alarm activations are false i hich consumes valuable
proactive policing time; and
WHEREAS; the Chula Vista Police Department + orked with [he securiq alarm industry
to crafr a modern securit alarm ordinance tihich seeks to reduce the number of false securin
alarms: and
WHEREAS, PMAA4 Corporation pro ides false alarm mana ement services, which «ill
aid the Police Department in significantly reducing the number of false securit alarms; and
VVHEREAS, Consultant varrants and represents that it is experienced and staffed in a
manner such that it can deliver the ser ices required of Consultant to City in accordance with the
time frames and the terms and conditions of this Aereement.
Pa e 1
Two Pam•.4g eemm!Ben.•een Cilc ojChula t csra and P N.iJI Corpora(ion
y
For Seruriry•.4larm,lfanavemenl Sen ices ao.3-o2017-10-10 Agenda Packet Page 147
2017-10-10 Agenda Packet Page 148
OBLIGATORI' PRO'ISIO\S PAGES
041', THEREFORE. for aluable consideration the City and Consultant do hereby mutualh
aeree as follo i s:
All of the Recitals abo e are incorporated into this Aereement bv this reference.
ARTICLE I. CONSULTA\T`S OBLIGATIONS
A. General
1. General Duties. Consultant shall perform all of the sen ices described on Eshibit A.
Paraeraph 7 (General Duties).
2. Scone of R'ork and Schedule. In performing and deli erine the General Duties.
Consultant shall also perfomi the services, and deliver to City the "Deliverables'
described in Exhibit A, Paragraph 8, entitled "Scope of Work and Schedule;" accordine
to. and vithin the time frames set forth in Exhibit A. Paraeraph 8, time beinL of the
essence of this aereement. The General Duties and the work and Deliverables required in
the Scope of Work and Schedule shall be referred to as the "Defined Services." Failure to
complete the Defined Services b the times indicated does not; except at the option of the
Citv. terminate this Aereement.
a. Redac»ons in Scope of bt ork. Cit ma} independently; or upo request from
Consultant, from time to time, reduce the Defined Sen-ices to be performed by the
Consultant under this Aereement. Upon doine so, City and Consultant agree to meet
in good faith and confer for the purpose of ne otiating a corresponding reduction in
the compensation associated ith the reduction.
b. Addinonal .Services. In addition to performing the Defined Sen ices, City may
require Consultant to perform additional consultine sen ices related to the Defined
Services (Additional Services). and upon doing so in writing. if they are within the
scope of sen ices offered b Consultant, Consultant shall perform same on a time and
materials basis at the rates set forth in the "Rate Schedule" in Exhibit A.
Paragraph 10, unless a separate fi ed fee is other vise agreed upon. All compensation
for Additional Services shall be paid monthh as billed.
3. Standard of Care. The Consultant expressh arrants that the work to be performed
pursuant to this Aoreement; hether Defined Sen ices or Additional Sen ices, shall be
performed in accordance vith the standard of care ordinarily e ercised b members of
the profession currenth practicins under similar conditions and in similar locations.
a. A%o !i'uiver of Stcmdard of Cure. Vhere approval by City is required, it is understood
to be concepmal appro al onl and does not relieve the Consuitant of responsibilit
for complying with all la s. codes; industry standards. and liabilin for damaees
caused b} nealisent acts, errors, omissions, noncompliance vith industry standards,
or the illful misconduct of the Consultant or its subcontractors.
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Tw•o Pam Agreement Be xeen Citt•of Chu(a!2sla and P.LIdJI Co,poration
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B. Application of La•s. Should a federal or state law pre-empt a local la«, or regulation, the
Consultant must comph vith the federal or state law and implementine reeulations. No
provision of this Agreement requires the Consultant to obser e or enforce compliance N ith
any pro ision, perform any other act, or do anv other thine in contravention of federal, state,
territorial. or local law; regulation. or ordinance. If compliance vith am provision of this
Agreement violates or eould require the Consultant to violate any law, the Consultant agrees
to notify Cit immediateh in ritine. Should this occur, the City and the Consultant aeree
that the will mal:e appropriate arraneements to proceed ti ith or. if necessary, amend or
terminate this Agreement, or ponions of it, expeditiously.
l. Subcontractors. Consultant aerees to tal:e appropriate measures necessary to ensure that
all participants utilized bv the Consultant to complete its oblioations under this
Agreement, such as subcontractors. compl with all applicable la s, re ulations,
ordinances, and policies, i hether federal, state, or local, affecting Project
implementation. In addition. if a subcontractor is expected to fulfill any responsibilities of
the Consultant under this Agreement, the Consultant shall ensure that the subcontractor
carries out the Consultant`s responsibilities as set forth in this Aereement.
C. Insurance
1. GeneraL Consultant must procure and maintain. durine the period of performance of this
Aereement, and for nael e months afrer completion, policies of insurance from insurance
companies to protect against claims for injuries to persons or damaees to propertv that
mav arise from or in connection vith the performance of the vork under this Agreement
and the results of that work by the Consultant, his agents, represeniatives, employees or
subcontractors. and provide documentation of same prior to commencement of ork.
2. Minimum Scope of Insurance. Co erage must be at least as broad as:
a. CGL. [nsurance Sen ices Office Commercial General Liability coverage (occurrence
Form CG0001).
b. Auto. Insurance Sen ices Office Form Number CA 0001 covering Automobile
Liabiliri-, Code 1 (am auto).
c. N C. Workers` Compensation insurance as required by the State of California and
Employers Liability Insurance.
d. E80. Professional Liability or Errors & Omissions Liabilin insurance appropriate to
the Consultant`s profession. Architects` and Engineers' co eraee is to be endorsed to
include contractual liabilit.
3. I 4inimum Limits of Insurance. Consultant must maintain limits no less than those
included in the table below:
Paee 3
Tr o Parp Agreement Belx em Cit of Chula l9sta and P,L1AAf Corynranon
For Securiry Alarm M1fana emertt Services
2017-10-10 Agenda Packet Page 150
i. General Liabilit: 1;000,000 per occurrence for bodily injury, personal injury,
Includina includin death). and propem damage. If Commercial General
operations, Liability insurance with a general aeeregate limit is used, either
products and the eneral aegregate limit must appl separately to this
completed Projecdlocation or the general ageregate limit must be twice the
operations, as required occurrence limit.
applicable)
ii. Automobile 1,000,000 per accident for bodily injur-, including death. and
Liabilit: propeR dama e.
iii. Workers' Statutorv
Compensation 1,000,000 each accident
Employer's 1,000,000 disease-policy limit
Liabilitti: 1.000.000 disease-each em lovee
iv. Professional 1.000.000 each occurrence
Liabilitv or Errors
Omissions
Liabilitti:
4. Deductibles and Self-Insured Retentions. Am deductibles or self-insured retentions must
be dedared to and approved by the City. At the option of the City, either the insurer will
reduce or eliminate such deductibles or self-insured retentions as the pertain to the City.
its officers, officials, employees and olunteers; or the Consultant ti ill provide a financial
guarantee satisfactory to the City euaranteeine pa ment of losses and related
investieations, claim administration, and defense expenses.
Other Insurance Provisions. The eeneral liabilit. automobile liabilitv. and i here
appropriate. the orkers compensation policies aze to contain, or be endorsed to contain,
the following provisions:
a. Addirionul lnst red. City of Chula Vista, its officers; officials. employees, agents, and
volunteers are to be named as additional insured with respect to all policies of
insurance. includino those ith respect to liabilit arisine out oF automobiles o imed;
leased; hired or borro ved by or on behalf of the Consultant, here applicable, and.
ith respect to liability arising out of work or operations performed by or on behalf of
the Consultant. induding pro iding materials, parts or equipment fumished in
connection with such work or operations. The general liability additional insured
coverage must be provided in the form of an endorsement to the Consultant's
insurance usina ISO CG 2010 (11/8) or its equivalent. Specificall, the endorsement
must not esdude Products/Completed Operations coveraee.
b. Primary /nsurunce. The Consultant`s General Liabilitv insurance coverage must be
primary insurance as it pertains to the Citv, its officers, ofticials. employees, aeents.
and volunteers. .U insurance or self-insurance maintained by the City, its officers,
officials, emplovees, or volunteers is whoilv separate from the insurance of the
Pase 4
Two Pam•Agreemenr Bm.•een Cit•ojChu/a IQsm and PJIA,t/Corporution
y
For Securiq•.7/arm M1lonegemen!Sen•ices2017-10-10 Agenda Packet Page 151
Consultant and in no way relieves the Consultant from its responsibil I to provide
insurance.
c. Cunce/larion. The insurance policies required by this Agreement shall not be canceled
by either party. except after thirtv da s' prior ritten notice to the Citv by ceRified
mail. retum receipt requested. The words "ill endeavor` and "but failure to mail
such notice shall impose no oblieation or liability of am kind upon the company, its
agents. or representatives" shall be deleted from all certifcates.
d. Aclive Neglrgence. Co eraee shall not extend to an indemnity coveraQe for the
active neglieence oF the additional insured in any case ti here an aereement to
indemnify the additional insured would be invalid under Subdivision (b) of Section
2782 of the Civil Code.
e. Wurver ofSubrogn ion. Consultant's insurer will pro ide a Waiver of Subrogation in
fa or of the City for each required policy providine covera e for the term required by
this Aereement.
6. Claims Forms. If General Liabilih, Pollu[ion and/or Asbestos Pollution Liability and/or
Errors & Omissions coverage are i ritten on a claims-made form:
a. Retro Dare. The "Retro Date ` must be sho im, and must be before the date of the
Agreement or the beginning of the ork required by the Aereement.
b. ,14urntennnce and Evidence. Insurance must be maintained and evidence of insurance
must be pro ided for at least fi e ears after completion of the work required by the
Aereement.
c. Cancellation. If covera,e is canceled or non-renewed, and not replaced i-ith another
claims-made polic form with a "Retro Date" prior to the effective date of the
Agreement, the Consultant must purchase "eztended reporting` coverage for a
minimum of fi e years afier completion of the work required by the Aereement.
d. Copres. A copy of the claims reportin requirements must be submitted to the Citv
for review.
7. Acceptabilit of Insurers. Insurance is to be placed with licensed insurers admitted to
transact business in the State of California + ith a current A.M. Besrs rating of no less
than A V. If insurance is placed ith a surplus lines insurer, insurer must be listed on the
State of California List of Eligible Surplus Lines Insurers (LESLI) vith a current A.M.
Best`s rating of no less than A X. Esception may be made for the State Compensation
Fund hen not specificalh rated.
8. Verification of Co eraee. Consultant shall fumish the Cih with orieinal certificates and
amendatorv endorsements effecting co erage required by Section I.C. of this Aereement.
The endorsements should be on insurance industry forms. provided those endorsements
Pase
Tw o Pam Agreemenl8enceen Cin•of Chu1a!sta and P,LLa,ll Corpo ation
For Srcuritc Alarm,1lanagemertt Servica
2017-10-10 Agenda Packet Page 152
or policies conform to the requirements of this Agreement. All certificates and
endorsements are to be recei ed and appro ed by the Cit before eork commences. The
City resen es the rieht to require, at any time. complete, certified copies of all required
insurance policies, includine endorsements evidencing the covera_e required by these
specifications.
9. Subcontractors. Consultant must include all sub-consultants as insured under its policies
or fumish separate certificates and endorsements for each sub-consultant. All coverage
for sub-consultants is subject to aIl of the requirements induded in these specifications.
0. Not a Limitation of Other Oblieations. Insurance provisions under this Article shall not
be construed to limit the Consultanrs oblieations under this Aereement. indudine
Indemnit.
V
D. Securitv for Performance
1. Performance Bond. In the event that Etihibit A, at Paraeraph 18, indicates the need for
Consultant to provide a Performance Bond ( indicated by a check mark in the
parenthetical space immediateh precedine the subpara raph entided "Performance
Bond"). then Consultant shall provide to the Citv a performance bond, in the amount
indicated at Exhibit A, Paragraph 18, in the form prescribed by the Cin and bv such
sureties hich are authorized to transact such business in the State of California. listed as
approved by the United States Department of Treasun Circulaz 70,
http:/hv vw.fms.ireas.eov/c 70, and vhose under riting limitation is sufficient to issue
bonds in the amount required b the Aareement. and which also satisfti the requirements
stated in Section 99.660 of the Code of Civil Procedure. except as provided othenvise
by laws or regulations. All bonds siened by an agent must be accompanied by a certified
copy of such aeenrs authorit to act. Surety companies must be dulv licensed or
authorized in the jurisdiction in hich the Project is located to issue bonds for the limits
so required. Form must be satisfacrory to the Risk Manager or City.
Z. Letter of Credit. In the event that Eshibit A, at Paragraph 18, indicates the need for
Consultant to provide a Letter of Credit (indicated by a check mark in the parenthetical
space immediately precedine the subpazagraph entitled "Letter of Credir'), then
Consultant shall provide to the City an irrevocable letter of credit callable by the City at
its unfettered discretion bv submittine to the bank a lettec siened by the City Manager,
siating that the Consultant is in breach of the terms of this Aareement. The letter of
credit shall be issued b a bank, and be in a form and amount satisfactory to the Risk
Manager or Cit Attorney which amount is indicated in the space adjacent to the term,
Letter of Gedit, ` in Eshibit A. Para raph 18.
3. Other Securitv. In the event that Ezhibit A, at Paraeraph l8, indicates the need for
Consultant to provide securitv other than a Performance Bond or a Letter of Credit
indicated bv a check mark in the parenthetical space immediately preceding the
subparaeraph entitled "Other Security`), then Consultant shall provide to the City such
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Tr•o Par(p Agreement Ben.•een Cin•ojChu/a 1 rsta artd P,17A,t/Corporation
Fo Securip'.Ilarm Alanagemen!Sen•ices2017-10-10 Agenda Packet Page 153
other securitv therein listed in a form and amount satisfacton to the Risk Manaeer or
City Attomey.
V
E. Business License. Consultant agrees to obtain a business license from the Citv and to
othen ise comply with Tide of the Chula Vista Municipal Code.
ARTICLE IL CITY OBL[GAT[ONS
A. Consultation and Cooperation. Cit shall reeularlv consult the Consultant for the purpose
of revie ina the proeress of the Defined Sen ices and Schedule_ and to provide direction and
guidance to achie e the objectives of this Aereement. The City shall allow Consultant access
to iis office facilities, files and records, as deemed necessary and appropriate by the Cin,
throughout the term of this Aereement. In addition; Cit} aerees to provide the materials
identified at Exhibit A_ Paragraph 9. ti ith the understandineythat delay in the provision of
those materials be ond thirt da s after authorization to proceed. shall constitute a basis for
the justifiable dela in the Consultant's performance.
B. Compensation.
1. Followins Receipt of Billine. Upon receipt of a properl prepazed bill from Consultant,
submitted to the City as indicated in Exhibit A, Paragraph 17, but in o event more
frequentl than monthly, on the da of the period indicated in E hibit A. Para raph 17,
City shall compensate Consultant for all sen ices rendered bti Consultant accordine to the
terms and conditions set forth in Exhibit A, Paraeraph 10, adjacent to the governins
compensation relationship indicated by a "checl:mark" next to the appropriate
arrangement, subject to the requirements for retention set forth in Pazagraph 18 of
Eshibit A, and shall compensate Consultant for out of pocket expenses as provided in
E hibit A. Paragraph 11.
Z. SuppoRine Information. Any billing submitted by Consultant shall contain sufficient
information as to the propriety of the billine, induding properly esecuted payrolls, time
records; invoices. contracts. or vouchers describino in detail the nature of the chazges to
the Project in order to permit the Cit} to evaluate that the amount due and payable is
proper, and such billine shall specifically contain the Cit's account number indicated on
Eshibit A, Paraeraph 17(C) to be charged upon mal:ing such payment.
3. Exclusions. In determinine the amount of the compensation City ti ill exclude any cost:
1) incurzed prior to the effective date of this Aereement; or 2) arisin out of or related to
the errors, omissions, nealigence or acts of i illful misconduct of the Consultant, its
agents. employees, or subcontractors.
a. Errors and Omrssions. In the event that the Citv Administrator determines that
the Consultant's negligence, enors; or omissions in the performance of vork
under this Aereement has resulted in espense to Cit greater than would have
resulted if there were no such neglieence, errors. omissions, Consultant shall
reimburse Cit for any additional e penses incurred by the Citv, Nothing in this
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parasraph is intended to limit Ciri's riehts under other provisions of this
A reeme t.
4. Pavment Not Final ApprovaL The Consultant understands and aerees that payment to the
Consultant for am Project cost does not constimte a Cin final decision about hether
that cost is allo+able and eligible for payment under the Project and does not constitute a
waiver of anv violation of Consultant of the terms of the Asreement. The Consultant
acknowledees that Cih will not mal;e a final determination about the eligibility of any
cost until the final pa ment has been made on the Project or the results of an audit of the
Project requested by the Cit} has been completed, whiche er occurs latest. If Cit
determines that the Consultant is not entitled to receive any portion of the compensation
due or paid, City will notify the Consultant in writine, stating its reasons. The Consultant
agrees that Project closeout will not alter the Consultant`s responsibility to retum any
funds due Cit as a result of later refunds. corrections, or other similar transactions: nor
ill Project closeout alter the right of Cit to disallo costs and recover funds provided
for the Project on the basis of a later audit or other re ie.
a. Cons:dtcm's Oblign iaa o Pny. Upon notification to the Consultant that specific
amounts are o« ed to Cin, ahether for excess pavments or disallowed costs, the
Consultant agrees to remit to City promptly the amounts o«ed, including applicable
interest.
ARTICLE 111. ETHICS
A. Financial Interests of Consultant
l. Consultant is Desienated as an FPPC Filec If Consultant is desienated on Exhibit A.
Pazagraph 14, as an "FPPC filer," Consultant is deemed to be a'`ConsultanY` for the
purposes of the Political Reform Act conflict of interest and disclosure proaisions, and
shall report economic interests to the City Clerk on the required Statement of Economic
nterests in such reporting cateeories as are specified in Paragraph 14 of Exhibit A, or if
none are specified, then as determined by the Cit Attomey.
2. No Participation in Decision. Reeardless of vhether Consultant is designated as an FPPC
Filer, Consultant shall not make, or paRicipate in making or in any wa} attempt to use
Consultant's position to influence a govemmental decision in which Consultant knows or
has reason to know Consultant has a financial interest other than the compensation
promised bv this Agreement.
3. Search to Determine Economic Interests. Regardless of i-hether Consultant is desienated
as an FPPC Filer, Consultant warrants and represents that Consultant has dilieently
conducted a search and inventoro of Consultant's economic interests. as the term is used
in the reQulations promuleated b} the Fair Political Practices Commission, and has
determined that Consultant does not, to the best of ConsultanPs kno i ledge, have an
economic interest hich ould conflict with Consultant's duties under this Agreement.
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4. Promise Not to Acquire Conflictine Interests. Regardless of vhether Consultant is
desienated as an FPPC Filer, Consultant further vanants and represents that Consultant
will not acquire, obtain, or assume an economic interest durins the term of this
Agreement vhich would constitute a conflict of interest as prohibited bv the Fair Political
Practices Act.
Dutv to Advise of ConFlictine Interests. Regardless of vhether Consultant is designated
as an FPPC Filer, Consultant further varrants and represents that Consultant will
immediatel advise the Citv Attomev if Consultant leams of an economic interest of
Consultant's that may result in a conflict of interest for the purpose of the Fair Political
Practices Act. and reQulations promul ated thereunder.
6. Specific Warranties Asainst Economic Interests. Consultant arrants, represents and
agrees that:
a. I'either Consultant. nor Consultant's immediate famih members. nor Consultant's
employees or agents (Consultant Associates) presentl} ha e am interest, direcdy or
indirectly, i hatsoever in any property which ma be the subject matter of the Defined
Sen ices. or in any propeRy ithin 2 radial miles from the esterior boundaries of an
property which may be the subject matter of the Defined Services, (Prohibited
nterest), other than as listed in Exhibit A. Paragraph 14.
b. No promise of future employment. remuneration, consideration; gratuity or other
re vard or eain has been made to Consultant or Consultant Associates in connection
vith Consultant's performance of this Agreement. Consultant promises to advise Ciri
of any such promise that may be made during the Term of this Aereement. or for
m eh e months thereafter.
c. Consultant Associates shall not acquire any such Prohibited Interest «ithin the Term
of this Aareement, or for t elve months after the expiration of this Aereement,
e cept with the «itten pemiission of City.
d. Consultant may not conduct or solicit any business for am pam to this Aereement,
or for anv third party that ma be in conflict with Consultant's responsibilities under
this Aereement. except vith the «ritten pertnission of Cirv.
V. LIQUIDATED DAMAGES
A. Application of Section. The provisions of this section applv if a Liquidated Damages Rate
is provided in Ezhibit A, Paragraph 13.
l. Estimatine Damaees. It is acl:no vledeed by both parties that time is of the essence in the
completion of this Aereement [t is difficult to estimate the amount of damages resultin
from delay in performance. The parties have used theirjudement to arrive at a reasonable
amount to compensate for delay.
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2. Amount of Penaltv. Failure to complete the Defined Sen ices vithin the allotted time
period specified in this Asreement shall result in the followine penalty: For each
consecutive calendar da in ezcess of the time specified for the completion of the
respective work assienment or Deliverable, the Consultant shall pa to the Citv, or have
withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A,
Paragraph 13 (Liquidated Damaees Rate).
3. Request for Extension of Time. If the performance of any act required of Consultant is
directly prevented or delayed bv reason of strikes, lockouts, labor disputes, unusual
eovemmental delati s, acts of God, fire, floods. epidemics, freieht embargoes, or other
causes be ond the reasonable control of the Consultant, as determined bv the Citv.
Consultant shall be excused from performine that act for the period of time equal to the
period of time of the prevention or dela. In the event Consultant daims the existence of
such a delay, the Consultant shall notif the Cit}'s Contract Administrator, or desienee. in
writine of that fact vithin ten calendaz da s afrer the beeinnine of anv such claimed
delay.yExtensions of time vill not be eranted for delays to minor portions of w ork unless
it can be sho n that such delays did or will delav the progress of the work.
ARTICLE V. INDEMNIFICATION
A. Defense, Indemnit, and Hold Harmless.
1. General Requirement Escep[ for liabilit for Design Professional Sen ices co ered
under Article V., Section A.2.. Consultant shall defend, indemnify, protect and hold
harmless the Cit. its elected and appointed officers, agents and employees, from and
aeainst am and all daims, demands, causes of action, costs; espenses, liability, loss,
damage or injun-, in la« or equity. to property or persons. includin_ TOngful death. in
anv manner arisin out of or incident to any alleged acts, omissions, negligence, or
willful misconduct of Consultant, its officials; officers, employees, agents, and
contractors, arisine out of or in connection +ith the performance of the Defined Services
or this Aereement. This indemnih provision does not include an claims, damages,
liabilit, costs and erpenses (including vithout limitations, attome5 s fees) arising from
the sole neglieence, active negligence or illful misconduct of the City, its officers,
employees. Also covered is liabilih arisino from, connected ith, caused by or claimed
ro be caused b r the active or passive ne lieent acts or omissions of the City, its agents.
officers. or emplo ees which may be in combination i-ith the acti e or passive negligent
acts or omissions of the Consultant, its employees, agents or officers, or any third party.
2. Desien Professional Sen ices. If Consultant provides desien professional sen ices; as
defined b} California Civil Code section 2782.5, as may be amended from time to time.
Consultant shall defend. indemnifi and hold the City, its officials. officers. employees,
volunteers. and agents free and harmless from any and all claims, demands, causes of
action; costs, etpenses. liability. loss, damage or injury, in law or equity, to property or
persons, including TOngful death, in an} manner arising out of; pertaining to, or relatine
to the neelieence, recklessness, or illful misconduct of Consultant; its officials, officers.
employees. aeents, consultants, and contractors arising out of or in connection ith the
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performance of Consultant`s sen ices. Consultant`s duty to defend. indemnify, and hold
harmless shall not include am claims or liabilities arising from the sole negligence, acti e
negligence or ti illful misconduct of the Ciry; its agents, officers or employees. This
section in no vav alters. affects or modifies the Consultant's oblisations and duties under
this Aereement. •
3. Costs of Defense and A ard. Included in the oblieations in Sections A.l and A.2. abo e.
is the Consultanrs obligation to defend, at Consultant's o im cost, espense and risk, ane
and all suits, actions or other legal proceedings, that may be brought or instituted aeainst
the City; its directors, officials, officers; emplovees, agents and/or volunteers, subject to
the limitations in Sections A.1. and A.2. Consultant shall pa= and satisfy any judament.
award or decree that ma be rendered aeainst Citti or its directors. officials. officers.
emplovees; aeents and/or volunteers, for any and all related leeal expenses and costs
incurred by each of them, subject to the limitations in Sections A.1. and A.2.
4. Insurance Proceeds. Consultant`s oblieation to indemnif shall not be restricted to
insurance proceeds, if an, recei ed by the Citv. its directors, officials, officers,
emplo}ees. aQents, and/or olunteers.
Declarations. Consultant's oblieations under Article V shall not be limited by any prior
or subsequent declaration b} the Consultant.
6. Enforcement Costs. Consultant aarees to pav any and all costs Ciri incurs enforcine the
indemniri and defense pro isions set fonh in Artide V.
7. SurvivaL Consultanrs oblieations under Article V shall survive the termination of this
Agreement.
I ARTICLE VI. TERMINATION OF AGREEME\'T
A. Termination for Cause. If. throush anv cause. Consultant shall fail to fulfill in a timeh and
proper manner Consultant's obligations under this Agreement, or if Consultant shall violate
an of the covenants, agreements or stipulations of this Agreement City shall have the right
to terminate this Aereement bv eivina ritten notice to Consultant of such termination and
specifying the effective date thereof at least five () days before the effective date of such
termination. In that event. all finished or unfinished documents. data. studies. sun e s.
dra ines; maps, reports and other materials prepared by Consultant shall, at the option of the
City, become the property of the Cih. and Consultant shall be entitled to receive just and
equitable compensation. in an amount not to esceed that payable under this Agreement and
less anv damages caused City b Consultant's breach, for am ork satisfactorily completed
on such documents and other materials up to [he effective date of\'otice of Termination..
B. Terminatiou of Agreement for Con•enience of Cih. City mati terminate this Aereement
at any time and for am reason. bv eivine specific written notice to Consultant of such
termination and specifying the effective date thereof; at least thim (30) da s beFore the
effective date of such termination. In that event, all finished and unfnished documents and
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other materials described hereinabove shall, at the option of the City, become City's sole and
exdusive properh. If the Agreement is terminated by City as pro ided in this paraeraph,
Consultant shall be entitled to receive just and equitable compensation; in an amount not to
esceed that pa able under this A reement, for am satisfactor ork completed on such
documents and other materials to the effective date of such termination. Consultant hereb
expressl ai es an and all claims for dama es or compensation arising under this
Agreement except as set forth in this section.
Consultant retains all right and title to the Application sofr are, includine but not limited to.
all publication rights, all de elopment riohts, all reproductions ri hts. and all rights that ma=
follo from the commercial development of the software. TheyCitv does not acquire any
o ti nership rights to the Application sofr+are. The Software is protected in favor of PV1AM.
as ell as anv fumre registered trademarks. are trademarks of PMAM.
The proprietary soft are is considered loaned to the City during the duration of this
aereemeni as laid out in this contract and the Citv will not have any access to PMAM's
proprietary soft are afrer the conclusion of the contract.
ARTICLE Vll. RECORD RETENTION AND ACCESS
A. Record Retention. Durine the course of the Project and for three (3) years follo+ine
completion, the Consultant aerees to maintain, intact and readily accessible; all data.
documents, reports, records, contracts, and supportine materials relating to the Project as City
may require.
B. Access to Records of Consultant and Subcontractors. The Consultant agrees to permit,
and require its subcontractors to permit City or its authorized representati es, upon request.
to inspect all Project «ork, materials, payrolls, and other da[a, and to audit the books,
records, and accounts of the Contractor and its subcontractors pertainine to the Project.
C. Project Closeout. The Consultant a rees that Project closeout does not alter the reportin
and record retention requirements of this Aereement.
ART[CLE VIIL PROJECT COMPLET[ON, AUD[T, AND CLOSEOUT
A. Project Completion. VJithin ninety (90) calendar davs follo ing Project completion or
termination b} Citv, Consultant agrees to submit a final certification of Project expenses and
audit reports, as applicable.
B. Audit of Consultants. Consultant agrees to perform financial and compliance audits the
City ma require. The Consultant also aerees to obtain am other audits required by City.
Consultant aerees that Project closeout ill not alter Consultant's audit responsibilities. Audit
costs are allo vable Project costs.
C. Project Closeout. Project closeout occurs hen Cit notifies the Consultant that Cih has
closed the Project, and either fon ards the final pavment or acknowledees that the Consultant
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has remitted the proper refund. The Consultant agrees that Project closeout by City does not
im alidate any continuine requirements imposed b the Aereement or any unmet
requirements set forth in a ritten notification from City
ARTICLE IX. MISCELLA\'EOUS PROVISIO\S
A. Assignabilih. The services of Consultant are personal to the City. and Consultant shall not
assign any interest in this Agreement. and shall not transfer any interest in the same (whether
bti assignment or notation). rithout prior Titten consent of Citv.
1. Limited Consent. Cin- hereb consents to the assienment of the portions of the Defined
Sen ices identified in Eshibit A. Paragraph 16 to the sub-consultants identified as
Permitted Sub-consultants."
B. O rnership, Publication, Reproduction and Use of blaterial. All repoRS, studies,
information. data, statistics. forms, designs. plans, procedures. s stems and anv other
materials or properties produced under this Aereement shall be the sole and etclusive
property of City. No such materials or properties produced in whole or in part under this
Agreement shall be subject to pri ate use. copyrights or patent rights bv Consultant in the
United States or in an other countrv without the espress i-ritten consent of City. City shall
have unrestricted authorirv to publish. disclose ( except as ma be limited by the provisions of
the Public Records Act). distribute, and othen ise use, copyright or patent; in ahole or in
part, any such reports. studies, data. statisiics, forms or other materials or properties produced
under this Aereement.
C. Independeut Contractoe City is interested onlv in the results obtained and Consultant shall
perform as an independent contractor ti ith sole control of the manner and means of
performing the services required under this Agreement. Cit maintains the right only to
reject or accept ConsultanPs work products. Consultant and anti of the Consultant's agents,
emploti ees or representatives are, for all purposes under this Aereement. independent
contractors and shall not be deemed to be employees of City. and none of them shall be
entitled to an benefits to which Cit} employees are entitled indudine but not limited to,
overtime, retirement benefits. vorker's compensation benefits, injury lea e or other leave
benefits. Therefore. Citv «ill not ithhold state or federal income tas. social securitv tax or
anv other payroll ta; and Consultant shall be solely responsible for the payment of same and
shall hold the Cit harmless ith re ard to them.
1. Actions on Behalf of Ciri. Except as City may specif} in writin. Consultant shall have
no authority, express or implied, to act on behalf of City in any capacity whatsoever, as
an aeent or otheni-ise. Consultant shall have no authority, espress or implied. to bind
Cit} or its members. aeents, or emplo.ees, to any oblieation i-hatsoever, unless espressl
provided in this Aereement.
2. No Oblieations to Third Parties. In connection vith the Project, Consultant aerees and
shall require that its agents, employees. subcontractors a ree that City shall not be
responsible for any oblieations or liabilities to am third pamr. including its aeents,
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employees, subcontractors, or other person or entity that is not a party to this Aereement.
Norivithstanding that City may have concurred in or approved any solicitation,
subaereement, or third partv contract at any tier, City shall ha e no obligation or liability
to any person or en[ity not a pam ro this Agreement.
D. Administrati e Claims Requirements and Procedures. No suit or arbitration shall be
brought arisins out of this Aereemeni, aeainst City unless a daim has first been presented in
ritine and filed i ith Cit} and acted upon by City in accordance with the procedures set
forth in Chapter 1.34 of the Chula Vista Municipal Code. as same may from time to time be
amended, the provisions of i hich are incorporated b this reference as if fully set forth
herein, and such policies and procedures used bv Cit in the implementation of same. Upon
request by City, Consultant shall meet and confer in good faith with City for the purpose of
resolvine any dispute over the terms of this Aareement.
E. Administration of Contract. Each party designates the individuals (Contract
Administrators) indicated on Eshibit A, Paraeraph ]2, as that party's convact administrator
u ho is authorized b} the pam to represent it in the routine administration of this Aereement.
F. Term. This Aereement shall terminate vhen the parties have complied with all executory
provisions hereof.
G. Attorney's Fees. Should a dispute arisin out of this Agreement result in litigation. it is
agreed that the prevailine party shall be entitled to a jud ment against the other for an
amount equal to reasonable atromeys' fees and court costs incurred. The "prevailing part-'
shall be deemed to be the party -ho is a arded substantiall- the relief sought.
H. Statement of Costs. In the event that Consultant prepares a repoR or document, or
participates in the preparation of a report or document in performine the Defined Services.
Consultant shall include, or cause the inclusion of, in the report or document, a statement of
the numbers and cost in dollar amounts of all contracts and subcontracts relatine to the
preparation of the report or document.
I. Consultant is Real Estate Broker and/or Salesman. If the bo on Eshibit A, Paraeraph 1
is marked, the Consultant and/or is principals is/are Iicensed ith the Stare of Califomia or
some other state as a real estate broker or salesperson. Othenvise. Cons ltant represents that
neither Consultant, nor its principals are licensed real estate brokers or salespersons.
J. Notices. All notices, demands or requests provided for or permitted to be given pursuant to
this Agreement must be in vritine. All notices, demands and requests to be sent to any party
shall be deemed to have been properly gi en or served if personally sen ed or deposited in
the United States mail. addressed to such party, postaee prepaid, re istered or certified. with
return receipt requested, at the addresses identified in this Aereement as the places of
business for each of the designated parties.
K. lutegration. This Agreement, together ith any other written document referred to or
contemplated in it. embod the entire A reement and understandine bet veen the parties
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relatine to the subject matter hereoE Neither this Aereement nor am pro ision of it mav be
amended, modified. vaived or discharsed except by an instrument in Titin esecuted by the
party against •hich enforcement of such amendment, wai er or discharse is soueht.
L. Capacih of Parties. Each signatory and partv to this Aereement aarrants and represents to
the other party that it has legal authoritr and capacin and direction from its principal to enter
into this Agreement, and that all necessary resolutions or other actions have been taken so as
to enable it to enter into this Aereement.
M. Governing Law/Venue. This Aereement shall be govemed by and construed in accordance
vith the la vs of the State of California. Am action arisine under or relatins to this
Agreement shall be brought only in the federal or state courts located in San Dieeo Countv.
State of Califomia, and if applicable, the Cit of Chula Vista, or as close thereto as possible.
Venue for this Agreement, and performance under it, shall be the City of Chula Vista.
End of page. Next page is signature page.)
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Signature Page
to
Agreement beriveen
Cih' of Chula Vista and
PMAM Corporation
for Securih Alarm 7anagement Sen•ices
II' 1'IT\'ESS WHEREOF. Ciri and Consultant have executed this Aereement.
indicating that the have read and understood same. and indicate their full and complete consent
to its terms:
Dated: O /7 3 Cirv of Chula Vista
I
B:
Chen l C a
Ma or
Attest:
Dj/,GC.d /,V/1/1
onna Norris. Citv ler
Approved as to form:
E%l t/-/'
Glen R. Gooeins. Cit Att nev
Dated: %b-i7- aoi3
P 1A 4 Corporation
Bv:
Pankaj Kunrar
Chief Esecutive Officer
Dated:
Eshibit List to Aereement: Exhibit A.
PMAM Response to RFP#P08 - 12/ 13: E hibit B
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Echibit A
to
Agreement beh een
Cih of Chula Vista
and
P 1A 7 Corporation
1. Effective Date of Agreement: Same as date last esecuted by parties.
2. Cit-Related Entitv:
X)Cit} of Chula Vista, a municipal chanered corporation of the State of Califomia
3. Place of Business for Citv:
Cih of Chula Vista Police Department
31 Fourth Avenue
Chula Vista. CA 91910
4. Consultant:
PMAM Corporation
Business Fortn of Consultant:
Sole Proprietorship
Partnership
X) Corporation
6. Place of Business, Telephone and Fax Number of Consultanr.
10 Decker Court. Suite 67
In ine, TX 7 062
Phone—972-831-7401
FAX—972-573-1845
7. General Duties:
Consultant ill provide program manaeement duties for the City's Security Alarm
Ordinance program. Duties ill include (generallv): Trackine false alarm data from City
database; pro ide hieh quality customer sen ice to security alarm permit holders;
notifyine alarm users of false alarms and collect correspondine fine amounts; coordinate
and collect securit alarm permit fees; provide educational resources for securitv alarm
permit holders; provide various reports to Ciq staff for program management; provide a
complete and secure web portal for citizens and businesses +ho have security alarms to
obtain and rene v security alarm permits, to pa fees, to pa false security alarm fines,
and to vie v information regarding their specific securit alarm; and oiher duties as
mutually agreed upon.
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8. Scope of Work and Schedule:
A. Detailed Scope of l''ork:
1) Consultants response to City of Chula Vista RFP#P08-I Z/13 shall act as consultants
promise to deli er services as oudined in RFP#P08-12/13. A cop of consultant's
response to RFP#P08-12/13 is attached for reference (Eshibit "B").
2) Consultant to provide false alarm manaeement software which vill allow the Citti to
track securitv alarm permits (includine all peRinent user data e.g. Name. address. unique
permit number, permit issue date; pertnit e piration date, etc) as rell as track the number
of false security alarm activations; outstanding billing/fine collection information, and
other financial data for normal audit procedures. Download Chula Vista's false alarm
incident data from the established FTP site and inteerate into FAMS. Upload FAMS data
on a dailv basis to the FTP site to be inteerated into Chula Vista`s CAD svstem.
3) Consultant to provide secure ebsite portal hich will appear to be part of the City of
Chula Vista's website ith Citti header and general color scheme. Website shall employ
all normal online payment securit- protocols as detailed by the Payment Card Industry
Securitv Standards Council in order to collect online pa}ments for security alarm permits
and/or false securit alarm fines. Consultant ill also offer customers the abilih to pay
ia normal US maiL and shall provide a secure PO Box to hich customers can mail their
pa}ments.
4) Consultani shall maintain current billing and collection information for all security
alarm permit holders and data should be available to authorized Cit} employees for
inspection and coordination. Data shall be exportable in standard Microsoft Office Excel
or Access fortnats.
Consultant shall perform primar level collections efforts to those permit holders aho
are in late payment status. Primarv le el collections shall consist of intellieent reportin,
call center systems integration and predictive dialer, as ell as proacti e and reactive skip
tracing, as stated in the PMAM Request for Proposal Response. Once primary level
collections efforts ha e been e hausted, consultant shall work with the Citv of Chula
Vista Finance Department and credit agencies to meet any reportine requirements.
6) Consultant shall provide quality customer service and shall act as the primary contact
for all matters regazding security alarm permits and false security alarm billing. Any
complaints that cannot be resolved b the consultant should be fonti azded to the
follo ing contact for fuRher follow-up: Barbara Brookover. Police SuppoR Ser ices
Manaeer.
7) Consultant shall pro ide an educational componentto vebsite hich instructs permit
holders to best practices for reducin leliminatine false alarms. Consultant shall also offer
first offender for iveness trainine vhich incorporates best-practices on reducing false
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security alarms and consul[ant shall test the customers understandine of the trainine
material and retain the results for inspection by the Cih.
8) Consultant shall administer security alarm program in accordance to Citv of Chula
Vista Municipal Code 9.06, Securin Alarms. An deviation from the Municipal Code
must be authorized bv the Citv of Chula Vista.
9) Consultant shall pro ide coordination for appeals process.
l0) Consuliant shall cooperatively and proactively work with City staff on administration
of Securi[y Alarm proeram. The Cit ill provide PMAM with a main point of contact
for the day-to-da operational issues for the program.
B. Date for Commencement of Consultant Services:
X)Same as Effective Date of A reement
C. Dates or Time Limits for Deliverv of Deliverables:
Deliverables Pro'ec[Miles[ones Res onsibilih•Timeline
I week from Contract Sisn
date and I st teleconference
I Format for Authorization Letters PMAM with the Cih
I week from Contract Sien
Creation of Standard Operating Procedures(SOP)and date and I st teleconference
2 share with the Cin• PMAM with[he Cih
I week from Contract Sien
date and Ist teleconference
3 Sharine of all roeram re uirements vith the Cit PMAM with the Cin
Cin of Chula
4 Authorization letters sien off Vista CA
Cin of Chula
5 SOP Sien off Vista. CA
Facilitatin_all pro_ram requirements as discussed or lis[ed Cin of Chula
6 in SOP or durins releconferences Vista. CA
I week from the completion
7 Verbiaee for Invoices and corres ondence creation PMAM of Delivereble 4. 5 and 6
Approval for verbiaee for invoices and other Ciry of Chula
8 cortes ondence Vista, CA
2 weeks from[he
9 Citizen website Go Li e PMAM com letion of Deliverable 8
4-5 weeks from the
10 FAMS ro ram im lementation GO LIVE PMAM com letion of Deliverable 8
D. Date for completion of all Consultant services: espiration date of contract. This contract
is for one ear, with the option of e tending up to three additional one year contracts on
mumal aereement.
9. Materials Required to be Supplied by City to Consultant: None.
Paee 19
Tw•o Pam•.igreemenl HeM•een Cit}•ojChula I ism nnd PSfA tl Corporation
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For Securiq•Alarm,tlanagement Services2017-10-10 Agenda Packet Page 166
10. Compensation:
Consultant shall provide the follo vino pricina structure:
The follo vine pricine structure is based on the current ordinance. Revenue split with the City of
Chula Vista according to the following re enue (total permit fees, false alarm fines, and
penalties) amounts:
Total Re enue Collected Cih Percentaee PMAM Percentaee
Total permit fees, False
Alarm fines. and fees-151 8%1%
Z00.000
Total permit fees. False
Alarm fines. and fees-above 82%18%
5200.000
The Ciri of Chula Vista and PMAM shall share the revenue eenerated from fees. fines, and
penalties as described above, ith the ezception of postage, to be paid by the City
The above fee strucmre shall be set in the be innine of the program and shall continue for 12
months. Thereafter. it will a ain be set to zero dollars for the next 12 months.
A dedicated banl; account shall be opened for all deposits for the alarm fee for the Cin. PMA1 I
shall pay for all bank charaes that are incurred on this account.
Alternate Priciug
The Alternate Pricina is based on the Cit• adopting their proposed alarm ordinance. Revenue
split with the Ciry of Chula Vista according to the following re enue (total permit fees, false
alarm fines, and penalties) amounts:
C '. C ' • : F ' .::., ,
Total permit fees, False
Securitti Alarm fines. and fees 87%13%
First 200.000
Total permit Fees. False
Securitv Alarm fines. and fees 84% 16%
Abo e $200.000
The City of Chula Vista and PMAM shall share the revenue generated from fees, fines and
penalties as described abo e, vith the exception of postage, which is to be paid by the City.
The above fee structure shall be set in the beeinnine of the program and shall continue for 12
months. Thereafter. it ill aeain be set to zero dollazs for the next 1 Z months.
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T.•o Pam.lgreemerst Berween Cin•ojChula 15sm and P,l1.lAI Cnsporation
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For Securip Alarm Alanagemem Sen•ices2017-10-10 Agenda Packet Page 167
A dedicated banl: account shall be opened for aIl deposits for the security alarm
fees/penalties for the City. PMAM shall pay all bank charges that are incurzed on this account.
1 l. Materials Reimbursement Arranaement
For the cost of out of pocket expenses incurred by Consultant in the performance of services
herein required. Cit} shall pay Consultant at the rates or amounts set forth belo:
X)None, the compensation indudes all costs.
12. Contract Administrators:
City: Barbara Brooko er— Police SuppoR Services Manager
619) 69] —5128
Email — bbrookover@chulavistapd.org
Consultanr. Revna Salgado—Alarm Administrator, Public Safety Operations
972-573-4832
Reynar@pmam.com
Prabhjit Singh—Anal}st
972) 73-2743
Email — Prabhjits c(d pmam.com
13. Liquidated Damages Rate: N/A
per day.
Other:
14. Statement of Economic Interests, Consultant Reporting Categories. per Conflict of Interest
Code (Chula Vista Municipal Code chapter 2.02):
X ) Not Applicable. Not an FPPC Filer.
FPPC Filer
O Cateeorr No. 1. Investments, sources of income and business interests.
O CateQory No. 2. [nterests in real property.
O Category \'o. 3. Investments. business positions. interests in real property, and
sources of income subject to the regulatory, permit or licensine authoritv of the
department administering this Agreement.
O Categor-No. 4. In estments and business positions in business entities and sources of
income that eneaee in land development, construction or the acquisition or sale of
real propem•.
Paee 21
Tw•o Pasp•agreement Benveen Cin•of Chula 14sta and PJIA,11 Coryomtion
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2017-10-10 Agenda Packet Page 168
O Cateeon No. . Investments and business positions in business entities and sources
of income that, within the past two ears, have contracted ith the Ciri of Chula
Vista or the City`s Redevelopment A enc to pro ide sen ices, supplies, materials,
machinerv or equipment.
O Cateeory\o. 6. Investments and business positions in business entities and sources of
income that, vithin the past t o ears, have contracted with the department
administering this Agreement to provide services, supplies, materiais, machinery or
equipment.
O List Consultant Associates interests in real propert ti ithin 2 radial miles of Project
Property, if an}:
1. O Consultant is Real Estate Broker and/or Salesman
16. Permitted Sub-consultants: None +ithout consent of City of Chula Vista Police Department
17. Bill Processine:
A. ConsultanPs Billine to be submitted for the follo aing period of time:
X) Monthl}
B. Dav of the Period for submission of Consultant's Billing:
First of the Month
O 1 th Da of each Month
X)End of the Month
X)Other: Consultant to deposit City`s share of re enues into mutualh agreed upon bank
account
C. Cit's Account \'umber. City ill provide consultant with appropriate account numbers.
18. Securitv for Performance
Performance Bond.
Letter of Credit,
Other Security:
Type:
Amount:
O Retention. If this space is checked, then not«•ithstanding other provisions to the contrarv
requirine the payment of compensation to the Consultant sooner, the City shall be entitled
to retain, at their option, either the follo vin "Retention Percentaee ' or "Retention
AmounC' until the Cit determines that the Retention Release E ent. listed belo i. has
occurred:
Paae 22
Tx o Pam•Agreemen!BeM•een Cit'of Chufa 1 sra and PJIAJI Corpomtion
Far Securin Alarm,1/anagement Sen ices2017-10-10 Agenda Packet Page 169
Retention Percentage:
Retention Amount
Retention Release E ent:
O Completion ofAll Consultant Sen ices
Other:
O Other: The Retention Amount ma be released on a monthl basis provided that
Consultant has performed said monthl sen ices to the sole satisfaction of the Assistant City
Manager/Director of Development Services or his designee.
Pa e 23
Tn•o Pam.IgreemertlBeM•een Cin•of Chufa 1rsra and P,t1A,tJ Corporalion
For Securip'Alarm,5lanagement Sen icu2017-10-10 Agenda Packet Page 170
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FAMS Capabilities
PMAM Request for Proposal Response
P M A M C o r p o a t i o n 1 0 5 D e c k e r C o u r t, S u i t e 6 7 5 I r v i n g, T X 7 5 0 6 2
2017-10-10 Agenda Packet Page 171
TABLE OF CONTENTS
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Tableof Contents...........................................................................................................ii
TransmittalLetter...........................................................................................................v
Statementof Interest...................................................................................................vii
Confidentiality Agreement...........................................................................................viii
Pointof Contact...........................................................................................................viii
1 ExecutiveSummary................................................................................................ 9
1.1 The PMAM Philosophy................................................................................................. 9
1.2 PMAM Keeps Police Agencies Top of Mind................................................................. 9
1.3 Comprehensive, Measureable Design to Show Results ............................................. 2
1.4 PMAM Technologyand Expertise................................................................................ 2
1.5 100°,G Cloud-based System......................................................................................... 2
1.6 State of the art Call Centers........................................................................................ 3
1.7 Advantages of FAMS................................................................................................... 4
1.8 Implementation........................................................................................................... 6
1.9 PMAM Company Information ......................................................................................8
1.10 Abilityto Meet Functional and Technical Requirements......................................... 8
2 Experience & Qualifications.................................................................................. 10
2.1 Generallnformation..................................................................................................10
2.2 Project Personnel, Roles and Responsibilities..........................................................11
2.2.1 Proposed Staff Resumes........................................................................................13
2.2.2 Financial Strength...................................................................................................18
2.2.3 COmparable WOrk - FAMS Success Stories.........................................................18
2.3 References................................................................................................................20
3 Scope of Work.......................................................................................................22
3.1 False Alarm Management Solution Overview ...........................................................23
3.2 FAMS Architecture.....................................................................................................23
3.3 CAD System Integration ............................................................................................24
3.4 Permitting..................................................................................................................27
3.5 New Permits..............................................................................................................27
3.6 Effective ORDINANCE Compliance............................................................................27
3.7 Permit Renewal.........................................................................................................28
3.7.1 Continually Updated Permitting Renewal Payment Information..........................29
3.7.2 Additional Permitting Processes............................................................................29
P 1 AM I MlCl SOft'
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3.8 Billing for False Alarm Fees.......................................................................................29
3.9 Collections.................................................................................................................31
3.9.1 Meeting Collection Goals.........................................................................................32
3.9.2 Collections through Skip Trecing...........................................................................32
3.10 Citizen SelfSenrice Web Portal..............................................................................33
3.11 FalseAlarm Reduction Efforts...............................................................................36
3.11.1 Repetitive False Alarm Violators Identification .................................................37
3.11.2 Educational CD....................................................................................................37
3.11.3 Proprietary Email Engine ....................................................................................37
3.11.4 Predictive Phone Dialer Customized By PMAM's Techonology........................39
3.11.5 Online False Alarm Academy..............................................................................39
3.11.6 GIS Mapping Module...........................................................................................39
3.12 FAMS Hearing and Appeals Support Approach .....................................................40
3.13 Alarm Security Companies SetfSenrice Web Portal..............................................40
3.14 Reporting...............................................................................................................43
3.14.1 Dashboards and Analytics Reports....................................................................43
3.15 Customer Service Center.......................................................................................44
3.16 Citizen Service Representative Team....................................................................44
3. 17 Customer Service Systems....................................................................................45
3.18 Utilizing FAMS to Create a Superior Customer F cperience....................................46
3.19 FAMS EYES............................................................................................................46
3.20 Customer Service Call Center................................................................................47
321 Customer Service Representatives Team .............................................................49
3.22 Customer Representative Service Philosophy.......................................................51
3.23 Billing& Remittance Center..................................................................................52
3.24 Mail Center Operations..........................................................................................53
3.25 Lock Box and Accounts Reconciliation..................................................................53
3.26 Secured Payment Processing Gateway.................................................................54
3.27 Client Progrem Management Capabilities.............................................................55
3.28 Business Efficiency Processes Unique to PMAM...................................................55
3.29 IT Processes...........................................................................................................55
3.29.1 Hosting Environment...........................................................................................55
3.29.2 Technical Support Team.....................................................................................59
3.29.3 PMAM's CMMi Level 3 Certification...................................................................59
3.29.4 Change Management.........................................................................................60
3.30 Certfications and Recognitions.............................................................................63
3.31 Public Relations.....................................................................................................64
4 Pricing................................................................................................................... 69
4.1 Our Pricing Approach.................................................................................................71
4.2 ContractStatements.................................................................................................72
Appendix A. Disclasure Statement............................................................................. 73
Appendix B. Candidate's Cert cation Form ............................................................... 75
Appendix C. financial streng[h .................................................................................... 76
P 9 AM M n iii
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PM AnA!Microsoft
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August 8th, 2013
City of Chula Vista Police Department
276 Fourth Ave.
Chula Vista, CA 91910
RfP#P08-12/13
Subject: Transmittal letter presenting the response for the City of Chula Vista's RFP#P08-12/13 for
False Alarm Management Services
PMAM Corporation is pleased to present this proposal for providing a complete turnkey solution for the
City of Chula Vista for False Alarm Management Services, according to the plans and specifications
detailed in RFP#P08-12/13, issued by the City of Chula Vista.
Cities that use FAMS consistently increase revenues, reduce false alarms, and lower administration
costs.Our results are significant and measurable,as we believe in analyzing detaited metrics in every
step in the process, and throughout the lifetime of the contract. With this analysis,we continually
compare and improve upon our baseline metrics.
We excel in the false alarm managed services industry.Our reputation and results have earned us the
opportunity to serve clients across the U.S., which makes PMAM the largest managed service provider
in the nation.
Our primary objectives are to:
1) Reduce the number of false alarms
2)Leverage the most advanced technology and processes to increase compliance and maximize
revenue
3) Achieve the first two objectives while providing exceptional services to the citizens, businesses, and
city officials and administering theses services in the most cost2ffective manner.
As preferred in Section II of the RFP#POS-12/ 13, FAMS is a 100%wetrbased system.
Our system is fully iransparent, so all PMAM employees, and city officials have access to over 100
reports(real-time and live data) as long as they are connected to the web.
With live, real-time data,city officials and PMAM employees have nearly unlimited options for data
analysis.Our wetrbased system empowers users, and cities are not restricted to only a handful of
standard" reports.
Another advantage of having a web-based system like FAMS is updates, such as new functionalities
and features to our core product, are instantaneous and seamless.
It costs cities hundreds of thousands of dollars to respond to false alarms annually.We have tailored
everything in our approach, from our technology to our service processes, to reduce future false
P 1 A 1 I M n v
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Pa u2017-10-10 Agenda Packet Page 175
alarms. PMAM Corporation has a track record of securing such results since the beginning of the
FAMS offering in 2002/ 2003.
PMAM is a private owned company certified as a Disadvantaged Business Enterprise by the NCTRC. It
is both a minority and woman-owned enterprise, incorporated in the State of Texas.
By partnering with PMAM,the City of Chula Vista stands to gain a state of the art solution and
exceptional service that will:
Reduce false alarms
Increase revenue by enhanced permitting compliance and collection processes
Educate residents and businesses on how to comply with the alarm ordinance
Bring additional savings to the city by establishing best practices
Provide exceptional citizen service to residents and businesses
In searching for a solution that is 100 o web based, Chula Vista is fonvard-thinking on how its citizens
prefer to provide and receive communication.Our worid is ever influenced by technology. We live in
the modern times dominated by email communication,social media, and instant access to
information through sites like Google. Now, more than ever, people are more willing to conduct
business and make payments online.
By giving citizens an easy-to-use web portal to apply, renew, and pay for permits,your city will see
improvement to permit compliance and payment rates.
Products and solutions that were built for 20"century and merely face-lifted to look like a 21s century
solution seldom prove effective to the technically sophisticated citizen communities of our modern
times.Our online expertise is one of the many features that set us apart.
I, Pankaj Kumar, Chief Executive Officer, am the legally binding corporate agent for this offer. Daniel
Stocking and I are authorized representatives for questions and negotiations for this proposal. We
can be reached at 972-831-7404, 105 Decker Court#675, Irving,Texas 75062.
There are no up-front costs for FAMS.We offer a percentage-based pricing structure based on the
revenues generated from the program. Full pricing details are outlined in Section 5 of this document.
This proposal is open for 180 days from the date of this letter. After that time, we reserve the right to
review our pricing structure.
We thank you for inviting us to participate in this process, and we are available to discuss your
questions at any time.
Sincerely,
Pankaj Kumar
Chief Executive Officer
f ankajk@omam-coosource com
P 1 A M f hffCJiDSO1tC.:: Co va aiien GOLD CENTIFIED
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PMAM Corporation wants to be the City of Chula vsta's premier partner for False Alarm Management.
PMAM FAMS(False Alarm Management Solution)addresses the city's need for a 100%fully wet>
based solution for false alarm reduction, process<Jriven methodologies for addressing city ordinances,
reducing administrative costs, increasing permitting compliance and genereting revenues.
FAMS provides cities the ability to utilize public safety resources in a manner that is most responsible
to the taxpayer, without compromising citizen safety or reducing service levels.
The FAMS solution is a we based system with multi-layered security, easy-to-read management
information systems(dashboards), invoicing, and billing within a single portal. No additional desktop-
based applications or support is required, making administration and maintenance seamless.This
means that all authorized city and agency officials have complete, upto-the-minute visibility on every
activity in the system and process.
While some solutions/ products may provide partial wetrbased reports and screens, we have not come
across another solution/product in the false alarm managed service industry that provides a fully
100%web-based system.
7he implementation of FAMS solution significantly increases the number of permit holders and
program revenues.We'd like to partner with Chula Vista to heip you cut costs through false alarm
reduction, improve efficiency, and increase revenues.
PMAM meets and exceeds the requirements of drafting aid with city ordinances, permitting, billing,
online payment,selections,customer service toll-free number, citizen web portal and education,false
alarm reduction processes,water billing insert, appeal process, return mail handling, and lock box
options as requested in RFP#P08-12/13.
P 1 A!A;M/n vii
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All the materials contained herein are the exclusive property of PMAM Corporation, and are therefore
copyrighted.This material is presented for the purpose of presenting proposed Services and may not
be disclosed in any manner to anyone other than the addressee, employees or an authorized
representative of the addressed city. No portion of these materials may be reproduced, stored in a
retrieval system, or transmitted in any form by any means electronic, mechanical, photocopying,
recording,or otherwise without the prior written approval of PMAM Corporation.Any such request
should be addressed to the PMAM Corporation Point of Contact as identified in this proposal. PMAM
Corporation. All Rights Reserved, 2013.
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The following PMAM point of contact is authorized to respond to any correspondence regarding this
proposal.
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Name: Mr. Pankaj Kumar
Title: Chief Executive Officer, PMAM Corporation
Addfess: 105 Decker Court, Suite#675
Irving, Texas 75062
Phone: 9 2-s31-7ao1
Fax: 972-573-1545
Email: pankajK@pmam.com
1 Pages 22- 26 Trade Secrets 7 Pages 46-47 Trade Secrets
2 Pages 30-36 Trade Secrets 8 Page 49- 50 Trade Secret
3 Pages 41-42 Trade Secrets 9 Pages 56 Trade Secrets
4 Page 45-47 Trade Secret 10 Page 60- 62 Trade Secret
5 Page 49-50 Trade Secret 11 Pages 65- 67 Trade Secrets
6 Pages 38-45 Trade Secrets
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The City of Chula Vista faces the challenge of reducing the amount of costly false alarms while
administering an enforcement program to serve over 250,000 people. Limited city resources, as well
as budget shortfalls further hinder the citys ability to implement an effective response. PMAM
understands that the City of Chula Vista's Police Department will require a cost-efficient strategy that
employs superior service and a proven software solution as FAMS to meet this chaltenge.
1. 1 THE PMAM PHILOSOPHY
At PMAM,we have three primary objectives that we measure our high quality standards against.These
are to:
Significantly reduce the number of false alarms in our partner cities
Use the most advanced technology and processes to increase compliance and maximize
revenue for the city
Achieve the first two objectives while providing a positive experience for citizens.
PMAM's singular focus on the managed services model has yielded consistent, proven results for our
partner cities for over thirteen years. Our philosophy is to consistently improve our processes.
Tracking, reporting, billing and collections are just the baseline of a true solution.While cities have
deployed these basic activities internally, often with third-party software, they frequently find it is not
enough.
As you evaluate each proposal response, including ours,we ask you to consider:what is the Vue goal
of each solution?
Is it to provide the baseline of tracking, reporting, billing, and collections?
Is the solution focused on reducing false alarms and maximizing compliance and the
associated revenue to the cit?
How wilt the solution or service impact the cost and revenue due the city
1.2 PMAM KEEPS POLICE AGENCIES TOP OF MIND
PMAM is a company dedicated to assisting police agencies. Recently, we received a Request for
Proposai from the City of La Mesa, whose total annual revenue from their alarm ordinance was around
8,000. We approached this project as we would for any RFP and responded with our full false alarm
management service offering and an attractive pricing model—knowing that it would take a long time
to recoup our investment with the city.
PMAM was the onlv false alarm managemeni company that responded to their RFP. We have won
their bid, and we consider it an honor to work with the fine City of La Mesa and provided excellent
service to their citizens. We take these actions in good faith that we are supporting the backbone of
society—police agencies that serve their citizens with improved government efficiencies.
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svv2017-10-10 Agenda Packet Page 179
1.3 COMPREHENSIVE, MEASUREABLE DESIGN TO SHOW RESULTS
PMAM recognized from the beginning that for real results,the entire suite of technology and services
had to be designed as a comprehensive, measurable solution.We employ three primary objectives as
the guiding principle of our design: alarm reduction, increased revenue, and quality of service to both
the city as well as the city's residents.
PMAM seeks to do more than manage, bill, and collect permit fees and fines for the City of Chula
Vista. We want to be a true partner with Chula Vista to significantly reduce the city's costs by reducing
false alarms while maintaining the lowest possible administrative cost.
1.4 PMAM TECHNOLOGY AND EXPERTISE
PMAM believes that it has the most cities under contract for managed false alartn services.We
cumulatively serve the largest number of citizens under managed services in the U.S. We have the
largest single city under managed services i.e., Houston,fourth largest city in U.S., and we have made
huge investments in the number of people, software design, and infrastructure.
PMAM's software delivery processes are CMMI Level 3 certified from the Software Engineering
Institute at Carnegie Mellon University,the most prestigious certification worldwide for software
development processes. PMAM is also a Microsoft Gold Certified PaKner, which further contributes to
our ability to exceed functional and technical requirements while delivering the project on time and
within budget.
PMAM is a recipient of Microsoft's "Sequel 2005 Front Runner Status," a recognition granted to only
185 companies woridwide.This designation demonstrates PMAM's ability to quickly study, build and
deploy applications usingthe secure MS SQL Server 2005 and documents our ability to satisfy
technical requirements for the City of Chula Vista false alarm management.
All of our citizen portals and web portal for the city officials to access are secured by 132-bit SSL
certifications,as we value the safety of our partner city's information.
1. 5 100% CLOUD-BASED SYSTEM
As stated in Section II of RFP#P08-12/ 13, PMAM's proposed solution is a cloud-based solution as
preferred by the City of Chula Vista. FAMS will enable the city officials and the citizens alike to provide
the needed services and reports on a 24/7 basis.A positive experience is ensured for the city officials
and the citizens. With our customized web portals for citizens, alarm companies, and city officials, all
of the stakeholders are engaged with the overall goal of false alarm reduction and maximizing the
revenue due to the city.
Encouraged Cloud-based Ado tion for All Systems
PMAM proposes that all of its solutions, modules, interfaces, and other systems that integrate with
PMAM's FAMS are 100%cloud-based.This approach has helped all partner client cities of PMAM and
provides a great benefit as the city officials are able to access FAMS on an as-needed basis and they
do not have to request information to the PMAM analyst for every request.
PMAM wants to ensure the city is confident that its FAMS system is capable and scalable to manage
Chula Vista's volume of registration and data requirements. PMAM's technical team has established a
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1.3 COMPREHENSIVE, MEASUREABLE DESIGN TO SHOW RESULTS
PMAM recognized from the beginning that for real results, the entire suite of technology and services
had to be designed as a comprehensive, measurable solution. We employ three primary objectives as
the guiding principle of our design: alarm reduction, increased revenue, and quality of service to both
the city as well as the citys residents.
PMAM seeks to do more than manage, bill, and collect permit fees and fines for the City of Chula
Vista.We want to be a true partner with Chula Vista to significantly reduce the city's costs by reducing
false alarms while maintaining the lowest possible administrative cost.
1.4 PMAM TECHNOLOGY AND EXPERTISE
PMAM believes that it has the most cities under contract for managed false alarm services.We
cumulatively serve the largest number of citizens under managed services in the U.S. We have the
largest single city under managed services i.e., Houston, fourth largest city in U.S., and we have made
huge investments in the number of people, software design, and infrastructure.
PMAM's software delivery processes are CMMI Level 3 certified from the Software Engineering
Institute at Carnegie Mellon University,the most prestigious certification worldwide for software
development processes. PMAM is also a Microsoft Gold Certified Partner, which further contributes to
our ability to exceed functional and technical requirements while delivering the project on time and
within budget.
PMAM is a recipient of Microsoft's "Sequel 2005 Front Runner Status," a recognition granted to only
185 companies worldwide.This designation demonstrates PMAM's ability to quickly study, build and
deploy applications using the secure MS SQL Server 2005 and documents our ability to satisfy
technical requirements for the City of Chula Vista false alarm management.
All of our citizen portals and web portal for the city officials to access are secured by 132-bit SSL
certifications,as we value the safety of our partner city's information.
1.5 100% CLOUD-BASED SYSTEM
As stated in Section II of RFP#P08-12/13, PMAM's proposed solution is a cloud-based solution as
preferred by the City of Chula Vista. FAMS will enable the city officials and the citizens alike to provide
the needed services and reports on a 24/7 basis.A positive experience is ensured for the city officials
and the citizens. With our customized web portals for citizens, alarm companies, and city officials, all
of the stakeholders are engaged with the overall goal of false atarm reduction and maximizing the
revenue due to the city.
Encoura¢ed Cloud-based Adootion for All Systems
PMAM proposes that all of its solutions, modules, interfaces, and other systems that integrate with
PMAM's FAMS are 100%cloud-based.This approach has helped all partner client cities of PMAM and
provides a great benefit as the city officials are able to access FAMS on an as-needed basis and they
do not have to request information to the PMAM analyst for every request.
PMAM wants to ensure the city is confident that its FAMS system is capable and scalable to manage
Chula Vista's volume of registration and data requirements. PMAM's technical team has established a
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regression-testing environment that can easily accommodate the City of Chula Vista's data size.
Additionally, FAMS will work with your existing CAD system, with no need for outside integration.
We applaud the City of Chula Vista for having a long-standing ordinance since 1982.As stated in
Section I of the RFP, we understand that high alarm violators are an issue for you and that part of your
ordinance has not been enforced. Rest assured, FAMS has features built in for assigning non-
response, and our partner cities such as Houston and Denver, have used this feature as part of their
no-permit or non-response ordinance mandate. If you wish to draft changes to the existing ordinance,
we have an expert on staff, Dan Stocking,who will assist you,at no additionat charge to the city.
1.6 STATE OF THE ART CALL CENTERS
Call Center Protection Aeainst Disaster
PMAM will perform the atarm administration services from our Dallas,Texas office location. PMAM
provides three distinct processing and call center services sites. While the chances of a physical
disaster( weather,fire, etc.)are remote, PMAM maintains a complete mirror image and backup of the
processes, equipment, and necessary personnel to support our partner cities in three locations
Dallas,Texas; Houston, Texas; and Colorado Springs, Colorado). Should one site be incapacitated,
PMAM can restore service to Chula Vista within hours at an alternate site.
PMAM excels in all of the Selection Criteria outlined in the RFP# POS-12/13, including the entirety of
Section II, Scope of Work Requirements.
PMAM considers itself to be well qualified for the selection criteria. PMAM is offering a price that will
be beneficial for the city. At the same time,this pricing structure will motivate us to work tirelessly to
increase the revenue through delivering higher compliance and decrease the number of false alarm
calls and their associated expense.
PMAM maintains a local office in Dallas,which is fully staffed. Our staff members are well trained and
go through a rigorous hiring and training process,which includes drug and background tests. Our well-
trained staff has been the cornerstone of PMAM, earning accolades from partner cities since 2002.
PMAM is totally unique in that it provides an unmatched citizen experience in each of our cities'
custom citizen portals. Immediately upon logging in to the city website,the citizen is guided through
the false alarm payment process with a video guide. Citizen portals and videos are available in both
English and Spanish.
In minutes,the citizen can learn how to conduct any business that they choose including: applying for
permits, paying bills,changing their contact details, checking for outstanding bil Is,alarm user training,
and finding the past history of alarms at their location.
PMAM is committed to making the City of Chula Vista a top-tier account,with sponsorship at the CEO
level. PMAM is proposing a highly competitive pricing model for the City of Chula Vista, based on a
generated revenue percentage.
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PMAM servers are hosted through Rackspace,the number • Since the beginning, no server
one hosting provider in the United States.7wo parallel failures
servers host FAMS.
Always available solution
PMAM will deploy fault tolerant load balanced mirrored
servers that virtually guarantee that the application will be ' 132-bit SSL encryption
always available°to all users at all times. PMAM partner Fault-tolerant
cities have not experienced a single instance of application
downtime since FAMS has been hosted starting in 2003. Firewall protection further
enhances the security
Fail-safe against power failures
which can happen if servers are
located at office premises
1.8 IMPLEMENTATION
PMAM has designated Daniel Stocking to serve as the main point of contact for the City of Chula Vista,
and shall participate during the steering committee meetings as laid out in the implementation plan.
In addition, he will be present during the kick-off meetings as well as during the final rollout. In the
interim, Daniel Stocking will be present at the City of Chula Vista when required, with prior notice.
PMAM is proposing as a prime vendor and offers the FAMS solution to the city on a complete turnkey
basis including all personnel and software as requested in the RFP#P08-12/13 in Section II.
All the prices included in the Pricing Section within this document are final and constitute the turnkey
solution. PMAM recognizes Chula Vista's status as a premier client and will not charge implementation
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or setup fees to initiate this project.All of PMAM sites that are responsible for providing services to the
City of Chula Vista shall be available for site inspection to the city officials with proper prior notice.
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1.9 PMAM COMPANY INFORMATION
Incorporated in 1999, PMAM Corporation is a global information services company with world
headquarters in Dallas, Texas and project management and development offices throughout the
United States. PMAM provides customized software solutions for false alarm, project,sales, and
human resource management to private and public sector clients worldwide.
In 2003, PMAM created its False Alarm Management Solution (FAMS)to effectively manage and
reduce the cost of commercial and residential false alarms to municipalities and other public entities.
In addition to FAMS, PMAM has launched a series of SaaS (Software as a Service) enabled hosted and
managed enterprise products that include PMAM CRM (CusYomer Relationship Management), PMAM
HCM (Human Capital Management), and PMAM Smart Select Recruitment and Staffing solution.
PMAM employs an experienced management and development team with an outstanding record for
solutions in customized software development. We practice disciplined, well-defined, and effectively
monitored software development processes for delivering quality software that meets cost and
delivery schedule commitments.
1.10 ABILITY TO MEET FUNCTIONAL AND TECHNICAL REQUIREMENTS
FAMS not only addresses the need for a fully web-based solution, it also delivers process-driven
methodologies for addressing city ordinances, reducing administrative costs, increasing permitting
compliance and generating revenues. FAMS provides cities the ability to utilize public safety resources
in a manner that is most responsible to the taxpayer, without compromising citizen safety or reducing
service levels.
FAMS provides a 100%web-based system with multi-layered security, easy to read management
information systems(dashboards), invoicing, and billing from a single portal. Our superior technology
increases accuracy, ease of management,and reduces administrative costs for our clients. Available
anytime, anywhere; FAMS requires no additional desktop-based applications or support, making
administration and maintenance seamless.This means that all authorized city and agency officials
have total up-to-the-minute visibility on every activity in the system and process.
FAMS has quickly established itself as the premier management system for False Alarm Management
Services by providing exemplary managed services, including billing, invoicing, customer support,
education, etc., allowing municipalities to focus on core services, while effectively administering false
alarm programs and increasing city revenues.
The implementation of our FAMS solution to manage False Alarm Services routinely elevates the
number of permit holders and increases program revenues.This is achieved through providing
exceptional services using a full-scale system that seamlessly manages the process for our clients.
We provide our clients the ability to confidently delegate the management of their False Alarm
Management Services to PMAM based on our demonstrated ability to provide an effortless transition
of data and implement a process-driven program management solution that generates immediate
cost savings, revenue, accountability, and process efficiencies.
1.10.1 Resources
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PMAM utilizes an experienced management and development team, and employees with an
outstanding record for solutions in customized software development. We practice disciplined, well-
defined, and effectively monitored software development processes for delivering qualiry software that
meets cost and delivery schedule commitments.
L10.2 AbilitytoDeliver
PMAM is a recipient of Microsoft's "Sequel 2005 Front Runner Status," recognition granted to only
185 companies worldwide. PMAM also received a similar recognition for Sequel 2008. This
designation demonstrates PMAM's ability to quickly study, build and deploy applications using the
secure MS SQL Server 2005 and documents our ability to satisfy technical requirements for the City of
Chula Vista's False Alarm Management Services. Its greatest significance for Chula Vista, beyond
assurance of the quality of our technology, is our ability to respond rapidly to unforeseen requirements
for potentia modification of the system to meet a paRner city's unique needs.
PMAM has received its CMMI Level 3 certification,from the Software Engineering Institute at Carnegie
Mellon University,the most prestigious certification worldwide for software development processes.
PMAM is also a Microsoft Gold Certified Partner that further contributes to our ability to exceed
functional and technical requirements while delivering projects on time and within budget. No other
vendor in this market has received this recognition.
110.3 Why PMAM?
Our solution exceeds project requirements and provides the City of Chula Vista a full-service managed
solution using a single point of access. Our ability to scale the system to meet the needs of the City of
Chula Vista is documented and our client references and past performance further support our ability
to deliver the project.
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2. 1 GENERAL INFORMATION
Over the last 13 years, PMAM has emerged as a significant player in the global IT services market
maintaining a loyal customer base with clients in a continuous relationship for multiple years.The
reliability of PMAM's services results in long-term relationships.
More than 85%of our revenue is generated from repeat
business.
e e
i
PMAM has successfully served many clients in the past, p
spanning a wide array of industries such as Insurance,
Manufacturing, Public Sector, Hospitality, Healthcare,Travel,
Transportation,and Logistics. PMAM has specialized
capabilities in delivering horizontal functional systems like Sales
and Marketing.Operational Analysis, Human Capital and Resource ----------------- -
Management,and Web Enabled Eco System and Inventory Management.
PMAM is a recipient of Microsoft's "Sequel 2005 and 2008"awards and "Windows Server 2008 front
runner status".This designation demonstrates PMAM's ability to quickly study, build, and deploy
applications using the secure MS SQL server 2008.
PMAM has earned Microsoft Gold Certified Partner status, a designation that requires the highest level
of competence and expertise with Microsoft technologies,which provides the closest working
relationship with Microsoft product managers and engineers. We are one of a select group of
companies that have earned status as a Microsoft Independent System Vendor(ISV). PMAM was
selected for our successful implementation of innovative solutions that work in tandem with Microsoft
technology.
In addition to Microsoft technologies, we have competencies in Java and J2EE; IBM AS 400; Oracle;
Informix; Unix/Sun Solaris; and Linux.
Our software development methodology and processes have been assessed and audited, and were
confirmed to meet the Software Engineering Institute's requirements for certification as CMMI Level 3.
Our quality is the result of our impeccable software development processes that include:
Scientific hiring processes significantly above industry standards, using our proprietary Skills
Assessment System
Best practices used in code documentation-no"spaghetti"code-this enhances the
reusability of code when modifications are needed
Teams geared to write applications using client's preferred methodologies from Waterfall to
Rational Rose-thus creating robust applications
Regressive testing methodologies
Quantified metrics used to measure the time spent on code development versus time spent
on bug fixing
Extended hours support during the system deployment stage
PMAM's technical expertise benefits Chula Vista by providingthe necessary skills to rapidly transition
Chula Vista to the new system,complete data conversions, testing, and the CAD interface
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implementation. Our core competencies in software development and accurate system deployment
set us apart in the marketplace.
PMAM is a corporation, incorporated in the state of Texas.
2. 2 PROJECT PERSONNEL, ROLES AND RESPONSIBILITIES
Our proposed team for the City of Chula Vista's FAMS implemen[ation and ongoing project management
is outlined below.
The project sponsor ensures all roles and responsibilities to
T ' align ownership and commitment throughout the entire alarm
3 `'-
administration service process.The sponsor also direas the
Pro ectSponsor '
project steering committee, resolves issues and constraints
T'' f% ,'r.-s;' preventing operational objectives, and makes resources
4 k -
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The project manager is responsible for implementing the
T -
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project manager will be responsible for the Customer Service
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S.. _:_ 2 - 7 I.rr -y., _, . , and Billing Center team members and operations.
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Team Pro ect Manage_ The project manager will coordinate with the City Management
F- :`"= Staff to ensure all Alarm Administration Services are being
performed to contract specifica[ions.The project manager is
directly responsible for ensuring all operetions are working as
i -° - -._ ' expected. All program issues are resolved under the project
3 i,'.- ` - ' manager's direct supervision.F fi v-.
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r= performance of the various Customer Service Specialist,citizen
T': service, and false alarm reduction specialists.The supervisor
will perform quality controi activities for all service supportSupernsor--- s :_,
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staff to ensure wstomer service is maintained at the highest
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iu'H ' "'''y""''_`G'''!{i';fQ'i!r`q- j The actountant will be responsible for working with the citym r: iiuiu I i I l. i il:'5 .
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u i il.!, ;g ,y: •,I.;_. .. ; , .d. accounting and fnance departments to ensure all reporting
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Accountan4 u i N r a v,4 P and information requests are responded to in a timely fashion.
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6"r!;`„"Ay&".'en k a,,.
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i ir-' in m « c iw ' report file and matching them to permit holders for billing.Alarm Matchung Specialist u d'G. ;'{°`;"`hI IMh;u i, i
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aCollectio ns.andiAcco ntsrc;rr ih i
w+ pi pN, -; „ ,,,,, , , correct permit or alarm fee.The specialist will report results to
Reco ahation Spieciacist r r,+ rc l,e I iy'
I ,y r,r i y, the Aaountant.
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yl ,r'i iul iil i 'II ,I;'IN 4,;P!"E iili'd;g.I N;i!;'E 4„',6;II'4 ii,6'I IA i.",i unr.'V ri .
s+;.tili4k r n i(irn niµiii!!i'Y`N..:,`r.'''tr s.u"" `'r''"';"a -z':.,' This specialist works specifically to reduce the number of false4'`t k„y". ' u''yP4 '', p,'{"- r alarms b contactin false alarm hi h offenders and workin
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u j n with the security companies.The specialist also sends out email
h i I I i IU q n n '`,t
EaIseNAta riro Reduction Specialist' notifications and initiates auto dialers to notify high offenders
il Irr rvy) 4 V r,^x i a r z. m I
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i,f,, 'H . on a periodic basis.The specialist also works with citizens to
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J;,
iii k -II( incoming calls and providing resolutions. Citizen queries
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s s.u li
r I N ` , - indude permitting, billing,ordinance,revocations, hearing andI ,i u iu a`--!I s a, np i a 't'r u d h appeals, and special assistance with online application
Gt zen Service Specialist , ' y II
IGy R'Es. ",'{,, ,
r
j', , processing. Citizen service staff also performs outgoing calls to
I 4-'.,' .,+', ii y, t .
y4 t,'"r- .:T arp 'R'°,;',y': follow up on outstanding payments.
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h-y s y, i w;°tl' I I This specialist will coordinate citizen collateral with city staff.
p i 43 ;. I I f i i, i
y e-+. '- '„,i p ,Ii 7he document specialis[will develop key messaging with the
i a:" m m tl i il. .S'. i a i yDocument-Specialist'y.°J-" ``r'r; ci[y and incor ora[e this into the exis[in FAMS module.This
F ,
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y,,,, , . x -c I'+ indudes gaining content approval for all mailings, email and
i''`, i`; s n;P I q,; —°-! I`
fi 7 pi ry ,;I'yMalnti';... ,i ' :r j voicemail communications, and marketing campaign materials.
f 5'.''"d l'"NU'„'t''""-' J'ei Rii!F u!in.(u.V.x?-eumu i r—' ,t.u; b. I
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2. 2. 1 PROPOSED STAFF RESUMES
PMAM has assembled a seasoned team from law enforcement and technology sectors.Together,our
team has conducted numerous engagements with police agencies,from helping to draft effective
ordinances to impiementing FAMS throughout the United States.The following section contains the
resumes of the key personnel proposed for this effort.
Pankaj Kumar
Founder&Chief Executive Officer
It takes a visionary mind to lead a team of the nation's top IT professionals to develop a Software as a
Service(SaaS)solution that not only solves important problems, but that generates true value for
municipalities, law enforcement agencies, and entire communities. When that system can be
delivered at no cost to the customer, it's easy to see why the PMAM False Alarm Management System
is the leading system neu[ral solution for organizations throughout North America.
Pankaj Kumar is the founder and CEO of PMAM,who has been developing innovative ways to use
technoiogy to tackle difficult business problems for more than 20 years. His ability to analyze complex
problems and map out comprehensive solutions that combine technology and information
management has put him in the presence of industry and government leaders worldwide.
Mr. Kumar has experience as a programmer, developer and businessman, working for government
departments in both India and Thailand. He is an international leader in the field of Enterprise
Resource Planning and was instrumental in working with some of the world's largest consulting firms
on software development and massive critical applications initiatives, including Y2K.
As worldwide CEO of Birla Consultancy and Software Service, Mr. Kumar was responsible for all
projects in North America, Europe and Asia. His work with the world's top consulting firms, including
the Mackenzie Group, KPMG, Booz Allen Hamilton,and Price Waterhouse Coopers, involved him in
massive international ERP and IT projects. Under his leadership Birla (now PSI Data Systems)grew
more than 300 percent.
Just prior to launching the development of PMAM in Irving,Texas, Mr. Kumar was the IT advisor to the
Chief Minister of Madhya Pradesh in India,where he was responsible for developing the strategy for
that government's entire IT infrastructure and Network. In that position he facilitated interaction
between the Chief Minister and Bill Gates.
As CEO of PMAM since 1999, Mr. Kumar continues to set the vision for developing PMAM as a
company that provides accessible SaaS solutions in the vertical markets of City Government,
Healthcare and Insurance.The company continues to grow through his leadership, as well as
successful technology development and acquisition.
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Daniel D.Stocking
Government Relations Manager
Daniel D. Stocking has been consulting with police departments and government organizations on
security and related issues for more than ten years. He retired from the Littleton (Colorado) Police
Department after serving that city for 31 years in several capacities, including seven years on patrol.
As a Prevention and Public Information Officer, Officer Stocking was involved in coordinating many
initiatives that involved crime prevention, ordinance compliance, and community involvement. He
coordinated the Police/ Citizen Academy and citizen volunteers. He also served as a spokesperson for
the Littleton Police Department.
For PMAM, Mr.Stocking has been directly responsible for false alarm management solutions being
implemented in dozens of cities and counties across the United States. His knowledge of law
enforcement procedures and his ability to guide ordinance development and compliance programs
has proven invaluable to agencies and communities of all sizes.
Mr. Stocking is responsible for training with departments at the local level. As both a college instructor
and Police Academy Instructor, he has the unique combination of skills for training law enforcement
agency personnel. He is an expert on enhanced call verification and burglar alarm verification
procedures,and his experience coordinating police/citizen programs helps with communicating
ordinance and false alarm prevention information to communities. Mr.Stocking assists agencies in
their communications with community organizations, alarm companies and the media.
Beforejoining PMAM in 2005, Mr. Stocking was a consultant working with the Colorado Burglar and
Fire Alarm Association,the Department of Defense, law enforcement agencies and public water
districts. He is based in Denver and manages Government Relations for PMAM, dealing with cities,
counties, and law enforcement agencies throughout the United States.
Throughout the years, Officer Stocking was the recipient of numerous awards and honors,and he has
conducted many seminars, workshops and training sessions. He received his Bachelor of Science
degree in Criminal Justice from Metropolitan State University in Denver. He spends his free time as a
volunteer with the Colorado Police Veteran's Memorial and other charities.
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Harvey Lee
Information and Technology Manager
With more than 15 years of strategic information technology development experience working with
government entities, Harvey Lee is the person everyone wants on their team. When you add in 20
years of systems programming and project development with a leading pioneer in both hardware and
software, Harvey brings a vast knowledge to his work supporting cities,counties,and law enforcement
agencies.
As the Information and Technology Manager for PMAM, Harvey is based in our Colorado Springs office
where he has spent the last seven years ensuring the highest level of integrity for false alarm
management systems. Harvey's knowledge of software and systems and his ability to work with
people on both the technical and non-technical sides of the table,contributes tremendously to the
quality focus of PMAM.
u one of the architects of the information management infrastructure that ensures the success of the
FAMS SaaS model, Harvey is a responsibie for the quality of project implementations. His Six Sigma
and TQM expertise contribute to the high level of customer service our clients'demand of us.
With a background in both hardware and software, and degrees in Physics and Math from the New
Mexico Institute of Mining and Technology, Harvey is a leader who assembles the best teams for the
job at hand. Working with hundreds of clients across the nation, his ability to analyze, manage and
implement have become a key benefit for clients of PMAM.
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Nandkumar Lad
Manager- National Technical Operations
Companies don't remain on the leading edge if their products are behind the times, and Nandkumar
Lad is a major reason why PMAM's product and service offerings continue to be setting the standard
for innovative SaaS technology. Nandkumar and his teams have built software to serve markets
including Govemment, Law Enforcement, Banking, Human Resources, Hotel Management, and
Merchandising.
Over the last 15 years, Nandkumar has worked in the field of software development and project
management. His expertise in system architecture comes both from his extensive experience working
with dozens of programming languages, and his formal education and training. He received his Master
of Science degree in Information Technology from Kuvempu University in India. He has continued his
education through the years and is an expert in building web-based applications.
As the Manager of National Technical Operations for PMAM, Nandkumar takes ideas to the reality
stage, setting up teams,developing schedules, and developing program specifications in conjunction
with other team members, consultants, and PMAM clients. PMAM works with its customers to
enhance service levels and features, and Nandkumar is responsible for creating detailed project plans
and managing those technology projects to ensure the delivery of customer requested and strategic
service enhancements.
Before joining the PMAM team in 2004, Nandkumar worked for InfoSoft Software Services as a
Software Programmer and Project Leader. He also was employed by ShawMan Software Enterprises
as a Software Programmer and Team Leader. He has built software for records management,
computer aided dispatch systems,web-based portals, order processing systems, HR systems,
including payroll,training, and performance appraisal systems, and many other projects.
At PMAM, Nandkumar enjoys being a part of a team that has the flexibility to develop new products for
new markets. PMAM is fortunate to have the expertise of Nandkumar,who can take software
development challenges and deliver quality products.
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Reyna Salgado
Alartn Administrator, Public Safety Operations
PMAM's success is largey due to our excellence Customer Service provided by our Service Centers.
Reyna Salgado exemplifies excellence in Customer Service and satisfaction. She has 10 years of
years of Customer Service and office supervisory experience. Ms.Salgado also provides bilingual
support in Spanish.
In her service in Public Safety Operations for PMAM,she is the Coordinator for the day-to-day
operational activities of fAMS Alarm Administrator staff. In this role, she assigns daily duties and
validates staff performance for customer service and productivity. She sets priorities,assigns tasks,
develops and mentors employees, and resolves employee concerns. Reyna uses the same standards
of excellence she sets for herself when recruiting and interviewing new employees.
Ms.Salgado's additional duties in her role for PMAM include conducting performance appraisals,
creating the budget,scheduling, determining employee discipline and compensation.
Ms. Salgado has also served as a Customer Service Representative and effectively managed high
volume call and citizen account load while receiving high productivity index scores. In this role she
developed methods for improved workflow resulting in increased productivity. She assigned and
quickly resolved level 2 escalated account inquiry cases, which required gathering and organizing
copious amounts of complex information. Throughout her service she has always assured that
policies and customer service procedures are followed.
Prior to working at PMAM, Ms.Salgado served as an Administrative Assistant for Carlton Staffing from
2006-2007,where she was responsible for answering numerous phone lines,scheduling
appointments, provided training, conducting reference checks, interviewing applicants, processing
invoices, and schedulingtravel.
Ms.Salgado worked as an Assistant Manager for the Suncase Corporetion from 2004-2006. In this
role she leased apartments, processed leases, performed customer care for residents, handled
resident disputes,verified employment,work and rental history, handled evictions and collections for
delinquent residents.
Ms. Salgado served as Patient Care Coordinator/Office Manager for South Texas Dental from 2000-
2004. In this role, she administered insurance verification, coordinated treatment planning, pre-
determinations, billing,filing, posting CDT codes, as well as answering multi-line phones and
scheduling appointments for multiple doctors.
From 1998-2000, Ms. Salgado served as a Post-Clasing Specialist for FT Mortgage Companies. In this
role she prepared file images coming from various branches, provided quality control/indexing, data
entry, audited fiies of investment property.
Ms. Salgado is fluent in Spanish and English. She is skilled in Microsoft Word and F ccel.
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2.2. 2 FINANCIAL STRENGTH
A statement from PMAM's bank, Bank of America, has been added as Appendix C.
2.2.3 COMPARABLE WORK - FAMS SUCCESS STORIES
PMAM currently provides turnkey False Alarm Management Solutions to major cities throughout the
United States. For the purposes of this response, PMAM has included past performance information
on deployments in Pierce County, Oakland, and Houston as examples of large and smaller scale
projects that are comparable in complexity and scope of work sought by the City of Chula Vista.
2.2.3.1 FAMS CUSTOMER SUCCESS - PIERCE COUNTY, WA
Pierce County, WA, is a PMAM success story for the model ordinance. Five full years after
implementing the security industry's laundry list of I_; ul + Th"4.:.-
provisions to improve alarm management practices w; ',i;, has
led to long-term sustained reductions of unnecessary k and
unwanted alarms. It is one more piece of evidence a that
a thoughtful ordinance, implemented AND enforced,
Y^fl MR.'AI F'u'j 1
shows strong positive results for the local g-,!,;!,
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The following statistics are provided by the county "'!' ° the
statistics compare the year 2007 to 2012; 2007 was the
year before the ordinance was implemented):
Billable Burglary alarm calls - Reduction of 88.3%
Billable Robbery/Panic alarm calls - Reduction of 29.2%
Total Billable alarm calls - Reduction of 82.4%
Canceled Burglary alarm calls - Reduction of 85.6%
Canceled Robbery/Panic alarm calls - Increase of 37.0%
Total Canceled alarm calls(all types) - Reduction of 78.0%
Total of all alarm calls - (no matter what type) - Reduction of 54.2%
These five years of proof provide powerful evidence that supports what we've long-advocated: an
effective ordinance that includes the proven best practices in the North America.
Many other factors contributed to the success of the last 5 years:
The expertise and help of a contracted business with many employees specializing in supportingthe
administration of an alarm ordinance; specialized software provided by the contracted business, along
with access to three web sites for alarm users, alarm companies, and Alarm Program officials; help
from LESA(Law Enforcement Support Agency - Tacoma/Pierce County's 911 center) Dispatch which
agreed to be the "gatekeeper" when alarm companies call by asking questions and not dispatching if
the ordinance requirements have not been met;the development of working relationships with alarm
companies; the leadership and education provided by the Aiarm Coordinator; and the support of
Sheriff's Department Supervisors.
The list of contributing factors to the success of this program tells us several big things: work together
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towards solutions, communicate and ask questions when you meet with local officials to find out
which practices work best for them, be flexible in terms of implementation,and enforce the law.
2. 2.3.2 FAMS CUSTOMER SUCCESS - OAKLAND. CA
The City of Oakland,CA, had requirements that were similar in scope and complexity to the City of
Chula Vista. In 2008,the City of Oakland awarded the Oakland False Alarm Reduction Program
Administration contract to PMAM. The City of Oakland, CA has a population of over 400,000. The City
of Oakland False Alarm Reduction Program Administration contract consists of false alarm
management, billing,compliance, resolution, reconciliation, skip tracing,
training, and customer service reporting. Here are their numbers
y- : comparing FY 2010 to FY 2013.
Fw—i-=_
FY 2010 Number of Alarm Calls - 24,000
FY 2013 Number of Alarm Calls - 15, 200
143 ,
2 10 Number of Permits - 13,000
FY 2013 Number of Permits - 34,000
Implementation began in 2008 and was renewed in January 2013. The
A ^ project team consists of Pankaj Kumar as Project Sponsor, Harvey Lee as
z g Information and Technology Manager, Nandkumar Lad as National
Technology Manager,and David Kunkle, Ralph Mendoza, and Eric Fritch
as Consultants.
PMAM completed the full length of the contract and through the bidding process, has again been
selected beginning in January 2013 to serve the City of Oakland for the ne R five years.
2. 2.3. 3 FAMS CUSTOMER SUCCESS - HOUSTON, TX
The City of Houston,Texas, is the fourth largest city in the United States, with a
population of over 2 million.
In June of 2010,the City of Houston awarded the Burglar Alarm Administration
Services contract to PMAM over the incumbent provider, EDS.The City of
Houston Burglar Alarm Administration Services contract serves a city population of
over 2 million and consists of alarm ordinance enforcement, including billing,
collection, appeal process, reconciliation,skip tracing, and liaison with the alarm industry. It provides
over in excess of 10 million dollars per year in revenue. During the lifetime of the project, PMAM will
likely handle total revenue of 50 million dollars for the City of Houston. PMAM partnered with Access
Data Supply, Inc.(ADS),who was working with Houston's Police CAD and RMS system.ADS also
worked extensively during the Citys first and second SAP implementation phases.The partnering
relationship insured the smooth transition and rapid implementation of the FAMS application
Implementation began in June 2010 and the system was fully operational within the City expected
time frame.
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2.3 REFERENCES
The following FAMS clients can be contacted to share their experiences with PMAM and FAMS.
L.' . Y'..
yy ' ' - —__ Fp._ .
11.
Address: 455 7th Street, Oakland,CA 94607
Phone: 510-238-3012
Phone: (510) 238-4767
o-,; :3. ,_„ . . ,,,,, ,,: . - -'
n.
Address: 4000 Justice Way, Castle Rock, CO 80109
Phone: (303)814-7089
x.._ _
Addfess: 1200 Travis Street, Houston,TX 77002
Phone: (713)884-3131
T,.
3 . - _-
L..k,t-."- `i'''zs? u
AddreSS: 444 N Citrus Ave.
Covina, CA 91723
Phone: (626) 384-5602
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F =g--s'' -_ ..._ _r- s.__ _'
r.. ._-
Address: 8085 University Ave.
La Mesa, CA 91942
Phone: (619) 667-7530
Add 2SS: 140 North Greenville Ave., Richardson,TX 75081
Phone: (972) 744-4886
r.'_;=- --- i _ ,--"-'i`
Address: 930 Tacoma Ave S.,Tacoma, WA 75062
Phone: (253) 798-4243
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3.4 PERMITTING
The FAMS Document specialist will review the existing permit registration form and work with the
Chula Vista city officials to finalize the permit registration form so that it meets with all the
requirements of the city ordinance.
PMAM has studied the permitting requirements as laid out in Section II of the RFP#P08-12/ 13.
PMAM has verified all these requirements currently reside with its FAMS software and current
reporting capabilities.
Permit registration can be applied online, paper applications can be requested from FAMS staff by
calling or citizens can download the application from the citizen's website.
3. 5 NEW PERMITS
The FAMS program processes new registration applications for both residential and commercial alarm
users. Citizens and businesses can apply online for permit registration(as requested in Section II of
the RFP#P08-12/ 13) or can use traditional paper applications.
FAMS customer service staff is always available during regular business hours to handle any
questions and provide assistance to Chula Vista's citizens/businesses. Messages left after hours are
returned the next business day. Our Customer Service Specialists are trained to provide step-by-step
guidance for the completion of the application process.This service will be available in English and
Spanish.
PMAM is totally unique in that it provides an unmatched citizen experience in each of our cities'
custom citizen portals. Immediately upon logging on to the citizen website portal,the citizen is guided
through the permit application with a video demonstration. In just a few minutes,the citizen can learn
how to apply, pay for, get an alarm permit or pay fees. PMAM has invested a great deal of time, money
and effort in maturingthese sophisticated processes. Our partner cities constantly express the
positive feedback they receive from their citizens and staff. For your review, here is Houston's website
in English and Spanish:
https://www.houston bur larala rmqerm its.org/Demo/Citize n/App Iv%20 New%20Perm its
Ap p Iv%20N ew%20Pe rmits.htm
3. 6 EFFECTIVE ORDINANCE COMPLIANCE
As for the requirements explained in Section I of the RFP, we understand that high alarm violators are
an issue for you. FAMS has features built in for assigning non-response, and many other large cities,
like Houston and Denver, have used this feature as part of their no-permit or non-response ordinance
mandate.
PMAM partner cities depend upon the reliable secured information from FAMS to help them enforce
their alarm ordinance to its fullest capacity. Our resident expert, Dan Stocking has helped craft over
40+ordinances. Recently, Dan assisted in drafting changes to the ordinance for the City of Covina,
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and received an accolade from the alarm industry. Dan will be available to assist the city in
implementing Chula vsta's revised alarm ordinance..
For ordinance compliance, FAMS processes are capable of identifying residents/businesses that are
non ompliant with the city alarm ordinances,and our team will take action. PMAM will send alarm
registration applications to these noncompliant residents and businesses and provide them the
choice of applying online or by sending the completed application.
All such non ompliant alarm locations will receive two reminder notices and a minimum of two phone
calls untii permit compliance is achieved.Our experience has shown that over 90%of people become
compliant as a result of this effort.
3.7 PERMIT RENEWAL
The USPS estimates that 18 - 20%of people change addresses each year. Renewal processing is
integrated with PMAM Pitney Bowes mailing technology to ensure efficient and accurate delivery of
renewal invoices.This process is detailed within the Section 2.25 entitled "BILLING AND REMITTANCE
REQUIREMENTS"on page 39,within this document.
The Customer Service Specialist calls to confirm address changes are correct before issuing renewals.
To the best of our knowledge, PMAM is the only company that has this process of precision accurate
billing and salvaging previously wasted postage.This will save Chula Vista significant dollars during the
term of the contract.
FAMS business rules-based, automatic biliing process generates invoices and takes care of the permit
renewal process. PMAM has several reports that are executed by the Customer Service Specialist to
ensure all permit renewal notifications have been processed.As requested in Section II of the RFP
P08-12/13, FAMS has detailed and concise processes to generate letters and invoices to residences
and businesses. FAMS permitting processes to satisfy this requirement include:
Permits requiring renewal in the upcoming month are automatically generated and a permit
renewal invoices is sent.
FAMS utilizes business-rule driven processes to issue ordinance notices and permit
applications to all alarm holders that have false alarm incidents that are not matched to
permits in the FAMS system.
FAMS automatically generates first follow-up and second follow-up letters to noncompliant
alarm holders, if they do not complete permit applications.
If residents and businesses do not complete alarm permits after mail correspondences, FAMS
automatically generetes a report for Customer Service Specialists to directty call alarm
holders to gain ordinance compliance.
FAMS non-compliance reporting determines which alarm holders create frequent false
alarms. PMAM will work with the City's Police Department to establish program processes to
work with these residents and businesses to complete alarm permitting and reduce false
alarms.
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PMAM can efficiently and effectively process high volumes of mail. PMAM utilizes Pitney Bowes
process verification mailing technology to process high volume mailings and our system is capable of
handling up to 2,000 pieces of mail per hour.
3.7. 1 CONTINUALLY UPDATED PERMITTING RENEWAL PAYMENT INFORMATION
FAMS business rules-based permit renewal program generates permit renewal invoices thirty(30)
days prior to an expiration date.On each invoice there is a section where permit holders can provide
new contact and address details. If any contact information is changed on the return reply, our
Customer Service Specialists will update the change in the FAMS database. PMAM has a dedicated
process for all of our Customer Service Representatives to keep the contact information current for all
permit users.
3.7. 2 ADDITIONAL PERMITTING PROCESSES
PMAM has outlined several key permitting processes within this section. There are additional
processes within PMAM's Billing, Security Company, Citizen Web Portal, and Customer Service
programs that will also enhance permitting compliance. PMAM's permitting goal will be to greatly
increase alarm permit compliance and in turn,significantly increase city revenue from the permitting
process.We have repeatedly increased city permitting revenue between 100 - 300%for other cities.
3. 8 BILLING FOR FALSE ALARM FEES
FAMS business rules-based,false alarm billing process will fully compatible to the City of Chula Vista's
alarm ordinance. Based on this rule-based solution, FAMS calculates the billing criterion and all
associated fees including false alarms that are billable,the rate at which each alarm is billable and
the total fee for each location.The system-produced invoices provide historic details and fees so the
recipient of the invoice is aware of city ordinance requirements and if they are in compliance.
FAMS will utilize Chula Vista's ordinance business rules to accomplish the requirements specified in
Section I to recognize non-billable false alarm instances.These rules will be effortlessly incorporated
into the system.Additionally, FAMS can track organizations that have filed for Chapter 11 status.
Business rules within FAMS will prevent billing these organizations.
FAMS also automatically generates permit renewal invoice applications 30 days prior to its
expiration date.
All Invoices are printed on city letterhead with logo and mailed in city logo envelopes. All
stationary and mailing expenses are provided by PMAM.
Several reports provided in FAMS allow the billing specialist to confidently certify that billing
has been done correctly and all bills are ready to be printed.
PMAM's objective through using the FAMS billing processes is to achieve nearly 100°/o accurate billing
and maximize collections for the city. FAMS is able to achieve this through its intelligent, business-
driven software processes to correctly bill renewal, false alarm fee and non-compliant alarm holders.
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PMAM is constantly innovating new processes through our research partnerships and by working with
each new partner city to identify unique processes that can further reduce false alarms.Our
experience with current partner cities has routinely resulted in extraordinary false alarm reductions
and we feel confident the City of Chula Vista will see similar results.
PMAM will achieve significant false alarms reductions by implementing the six processes outlined
below.
Repetitive False Alarm Violators Identification
Educational CD
Proprietary Email Engine
Predictive Phone Dialer Enhanced with PMAM's Technology
Online False Alarm Academy
GIS Mapping Module
3.11.1 REPETITIVE FALSE ALARM VIOLATORS IDENTIFICATION
FAMS dashboards and scorecards systematically identify repeat offenders who cause a high number
of false alarms.These highly intelligent,analytical reports are then utilized by PMAM to engage high
repeat offenders in multiple ways.This encourages repeat offenders to take corrective actions and
prevent further false alarms from happening.
3.11.2 EDUCATIONAL CD
PMAM made significant investment in producing a proprietary,
multimedia CD that educates citizens and businesses about
the possible reasons for false alarms and methods of
prevention.The CD educates alarm users about the impact of
the false alarms on police resources and how such calls take
limited police resources away from true emergencies.This
educational CD is available in English and Spanish languages.
The CD is a unique service provided by PMAM, at no cost to
Chula Vista.
3.11.3 PROPRIETARY EMAIL ENGWE
Per Section II in the RFP#P08-12/ 13, FAMS includes an integrated email engine that will send out
applicable messages to every permit holder that has had False Alarms in the previous month. The type
of email message is intelligently selected by our solution, based upon the total number of false alarms
in the last 12 months and the total false alarm calls in the previous month.
Our customer service staff can set the email program frequency specifically for the City of Chula Vista.
With this type of communication policy, PMAM is able to reach out to every single false alarm violator,
including those that had fewer than the free alarms allowed before they are invoiced. Early
engagement with citizens and businesses helps to communicate and enforce the city's alarm
ordinance.This proactive outreach effort increases false alarm awareness with the community.
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3.14 REPORTING
FAMS has over 100+ reports available to system users and decision
makers.The vast majority of the reports have an option to export the
results in PDF or Microsoft Excel CSV formats.Several reports can be
setup with multiple configurations, date ranges and status of a
permit, etc.
FAMS is fully transparent because it is 100%web-based and has
built-in, meaningful reports that are reviewed by FAMS staff as well as
city administrators, in real-time. FAMS data repositories allow 100%
visibility and access to City Staff, as required in Section 2.3 of the
RFP#P08-12/ 13.
o
FAMS has 20 specific reports for viewing billing and outstanding i
aging. Other reports also record the efforts that have been made by
Customer Service Specialists in collecting past due invoices.These
reports are available in "BUSiness Intelligence Dashboard"formats,
Scorecards, "Payment Trend Analysis" as well as base reporting formats.All reports can be run for any
period by providing the date range.
City officials desiring any permitting, billing, collections,false alarm reduction details, hearing process,
security company and account receivables/aging details are able to get the information within minutes
from these established web-based FAMS and configurable reports on the designated 132-bit SSL
certified web portal. This information is extremely helpful for budgeting and ongoing oversight of the
false alarm program.
PMAM will provide Chula Vista with monthly status reports as required in Section II-2 of RFP#P08-
12/13 which includes:the original placed value of debt,the value of the current debt, money
received, charges waived, interest charged, balance due, and date of last payment information.Aging
reports are also easily run within the FAMS system upon request.
Fiscal reports may also be generated for period to date or fiscal year to date with information for
receipts, net accounts receivable,total accounts receivable, and collection percentages. Year-end
fiscal reports may be created that include:
a) Detailed listing of all accounts by type
b) Detailed listing of all accounts closed in the past year by type
c) Detail of all activiry by account in the past year by type
d) Summary of all the reports
3.14.1 DASHBOARDS AND ANALYTICS REPORTS
FAMS is the pioneer alarm management solution that provides city decision makers with real-time
statistical dashboards and analytic reports. City officials can monitor permit,false alarms, billing and
collections information instantly at any time, as requested in Section II of the RFP#P08-12/ 13.
Additionally, PMAM had the vision in 2003 to utilize "Drillable Reports". Data points on dashboards
and reports incorporate a dritl-down technique from the FAMS user interface to access unit level data.
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PMAM maintains high standards for each Customer Service Specialist.Our proprietary web-based call
center application program monitors all interactions between citizens and our Customer Service
Specialist.The Call Log records each call made or received by our Customer Service Specialists.This
includes the telephone number, the duration of the call along with the date and time the calls were
made.
PMAM has a state of the art phone predictive dialer that is capable of handling voice and data
seamlessly.This feature helps create a positive experience for the callers,and also educates callers
on alarm reduction efforts while they are on hold.
PMAM works with a single goal of'Single call resolution'to be 9096+.
Having a same day call back policy in place for any voice messages ensures a high level of customer
service is achieved.
Customer service metrics are available to supervisors in real-time.Cal Center supervisors are able to
listen into live service calls and provide meaningful inputs if required, to ensure the customer service
team is providing superior customer service. Our supervisors spend considerable time monitoring
conversations to confirm quality citizen service is being provided. Supervisors are mandated to
undertake Call Quality Audits on a regular basis,and document the quality in a predefined
questionnaire. These audits are reviewed and become the basis for conducting coaching and training
sessions to continually improve each Customer Service Specialist's performance.
The City of Chula Vista wiil not only benefit from our cloud-based solution, but also from happy and
satisfied citizens who call our customer service representatives. PMAM utilizes call center best
practices in order to have the majority of calls resolved during the first interaction.
All calls are recorded and available for later review. In the rare case of a customer complaint, PMAM is
able to review the cail recording for full knowledge of the interaction,and take any necessary action to
resolve the issue.This practice has been very helpful for the partner cities and PMAM to mutually look
at any feedback provided by the citizen about the false alarm reduction program.
PMAM's current Customer Call Centers have produced substantial and measurable results for the
cities they serve and provide exceptional customer service. For example, the Customer Call Center is
capable of handling approximately 3500 calls per day. Customer Service Representatives can view the
customer's actual bill in real-time with the customer and can access and resolve payment and billing
issues, non-billable false alarms,and relevant customer information.
The Revenue Enhancement Program ensures that the Service Center identifies high value account
collections in their outbound calls for collections. The predictive dialer calls for high outstanding false
alarms charges and Customer Service Representatives contact customers with follow up reminders for
customers whose accounts include an agreed to pay notation on a specific date.These policies as part
of the overall FAMS solution produce measurable results.
The City of Houston received a $3.8 million dollar increase in revenue collected from false alarms
within the first two years of adopting the FAMS solution. According to the Alfred Moran, Director of
Administration and Regulatory Affairs Department for the City of Houston,statistics indicate that
revenue collected from false alarms will continue to rise.
Additionally,the redundancy provided by PMAM of having three similar Call Centers located at Dallas,
TX, Houston,TX,and Colorado Springs, CO shall be a huge benefit for the city in the event of a disaster
hitting one of the Centers.
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3.22 CUSTOMER REPRESENTATIVE SERVICE PHILOSOPHY
PMAM understand that the City of Chula Vista has high customer service expectations. PMAM looks for
the highest professionalism and courtesy in our service representatives and provides extensive
customer service training to each employee before they start taking live calls.
The following chart contains the highlights of our service guidelines:
Figure 10 Courtesy and Professionalism Standards
Courtesy and Professionalism Standards
1 i,;Remember the difference between customer service and ciUZen seryice You,are representing::j .,. r 5 i•
7u3
the City and the person you'are calling expepts"their gove5nment to be very responsroe k-.
2 au Answer the phone pleasantly and maintain a'pleasant demeanor while on the'phone l
p . i ' . fi ..:.."'" i S.:J a i .:,. a ..: da ifc i ... . i.r
3 'l Be'sincere at all times. People willsense msmcerity on,the phone even though they„cannot
111 ! "1 t 'II Y 4
r'=;'see your facial expressions or other_non verbal communicaUOn dues such as hand gestures,
I 4 h@8 d flOd3 811d bOdy pOSYUfB ''i ;{.
i'74 Hl t ib'.0 i s i(N_.y 1'; i'I I liriy .:, - i t yh• vl id le, 7 i.:d i d4- ul S t I
4' Know the ordinance and alliinformation regarding its compliance „f
F Ih x y a 7 .f .,, GiF N x ' n i m ii o , iiili v . k
i I tii
1` 5 , Retum all phone calls within the same day ',"h 3 '; i. a, a,, ) 1, ' _
i M,r,iN U (u hXti:^'" •.'lu' ' J"' n sp";. % {tt t . ' '. . N y n l ...'. -
6 Keep remarks`of the.contacts youmake in the FAMS notes secUOn. These notes are cFUCial.-
5;,', for,future contact of whemcity officials wish to check on,°an alarm user citizen account Note
P d it,
t a '"" .. u
Fr
in
ll 9 G
i tm
datesforfollowu s a'' ( d 1 ' -'
j'H ty Tl y, i a i +-Y u r _J.: a I n .il :
7 Listen andrespond to the person on the other`end of theJine Whenyou focuson them ratheY
than on what you are going to say.next the phone'call becomes much more conversaLOnala , ,
4 aw a i
I 8 Know what you want to say before maWng an important call , 'f,i i ,i'' 'i F _ . ;' ''.ili 2 i ar " 1 i q y .:. _ ,e
9 ,Do;not do things such"asiopen mail do paperwork while'on the phone The;person you-8re'
talking with will know yoware distracted G'; ` ,, ' I" ; ;
11 . . t R.1.. . .. .. F :
10 Meetmg weekly goals requires settin`g and meeting daily goals Record you progPess on a iJa}ily'
JBSIS
p ft --:.. s"e,"_r '"i .. L E f
11 Always use'introductory or follow-up letters`FAMS informational fliers or other educaUOnal:
materials to further tfie goal of alarm reduction 4 -;pi,` _ _.a` c
12 Focus to`resolve"calls in a'timely fashion wrth pohteness :lf itbecomes`evident that the person!.
is not the one needed to resolve the issue ObtaTn theF correct infoimation and then contacT_p
T' th8t p8fS0(1: '.
6C4
4 ..
y : ^ '. :.. °i,
i -.:. . ht
y:'
yn...:._ _-..
13 Before discorinectmg ffie call one should ,recap the, r`eason for the call the resolution.
i ,rovided and that the ezpectation has been met and calle'r is satisfied 9 „`h"di.. .f p.,...
a.. , , .,n.. . ar, ._ . ....: ti,'dii F 4'-'i q.,:.. ...y.
Customer Messaging Standards
1 !, Clearly identify yourself the'nature of the call and what acUOn islreqwred of the alarm user ,'Iz
ni "n V,'.n+lfll 1 91i a i : a 'a .(.ia 3 k . F7+i l'e
2 Provide a call back telephone number= M1
t i, , „ , ,ur„iur„, ,
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I 51 tj y'YPiI h .
I
3 Speak with confidence and,authority ; ti , ,
t 1t'9yi ua u ._ d ' 'd r.iVlt. i l .I...
4 When you connect with aasecretary:or an assistant to the person responsible.for,payments,-
ask about a convernen4 time"that might be best to call back,1 a r"'r a'u+ "`
y
i ».
i i t ._ ._.. 1{ii x . i ii J ai1F
T 7: 'i v1"tl v :
5 When,finding it difficulf to get busmess alarm users try to call earlyin'the morning or later in.:
ime'maytieavailable;ii ,P ,:` U^ ..,=
rry
i , i.azhtheeveningwhenmore;t,.. . _ ....._ . . „_ ,,. . ._ _ ..,_ ... , ..
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3.23 BILLING & REMITTANCE CENTER
PMAM has been working with Pitney Bowes for a number of
years to develop high volume processing solutions. We
have identified and have in piace the advanced mailing
processes and software systems with capabilities and a
capacity that far exceeds the mailing volume requirements
of the City of Chula Vista.
PMAM uses the most advanced processes for mail
handling for the City of Chula Vsta, which include:
In addition to the subscription of the number one
skip tracing tool, we also use the latest United
States Postal Service(USPS)Change of Address(COA)
information for alarm holders to reduce incorrect addresses and wasted mailings.This service
is available to PMAM through its partnership with Pitney Bowes.
Utilize USPS VeriMoveT"'software to obtain updated and current address information prior to
mailing, in real-time over the Internet, available 24/7.
PMAM Mail Center Processes
h -
4n= .E": USPS studies suggest that 17 percent of consumers and almost 20
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r- -"- 3? :; percent of businesses move every year and the cost of handlingrT ------a.
Undeliverable As Addressed"(UAA) mail is estimated at$2 billion
v, }- f"'-„ annualty.VeriMoveT"'will be integrated into FAMS to update the most
y,'+,j current address information of alarm holders prior to mailing, in real
Reduce,Undeliverable Mail -°,t-;, time over the Internet; available 24/7.This helps reduce mailings that
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T. k,,.'..'" -_ ' are sent to the people that have moved.This feature helps PMAM
3"'' °--"'-= perform proactive, more accurate skip tracing and [his results in
1=` x" : significantsavings.
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rEnhanced ne of TraVel(ELOn and carrier information to expedite mailings. PMAM will qualify the Ciry of
FresoR Savings ' -7 j;: Chula Vista's alarm correspondence for ELOT and presort discounts.
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3.24 MAIL CENTER OPERATIONS
PMAM's Pitney Bowes DI900 FastPacT""system is capable of processing approximately 5,000 pieces
of outgoing first class mail per hour.The combination of mail center technology with other PMAM mail
center processes allows us to complete correspondences accurately and at a low cost. By deploying
this solution, PMAM will be able to complete Chula Vista's mailing in a single day with 100°accuracy.
Mail Center Integration Advantages with SmartMailer 7 Premium Software
PMAM will use mail processes focused on speed, quality and cost reduction. PMAM's abilityto
interface with SmartMailerT^"software will help Chula Vista significantly reduce misaddressed and
undeliverable mail.
Integrated Document Printing
PMAM deploys integrated document printing to ensure that mailings can go out faster and at a lower
cost per piece by eliminating the need to coordinate with bulk mail vendors or any other 3 a party
vendor. Pages are generated, printed, assembled, folded, inserted and mail is metered,on one
system, saving significant time and labor. This directly reduces mailingturnaround times and costs.
Kev PMAM Mail Process Advantaees
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i l''9 i•i ",- i The built in Process Verification feature detects missin du ticated or
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ni„ i ip N' ur,r>-- pt HI z'r, out of order pages, then automatically reprint and reinsert damaged
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q s, i„i ,,, pieces without tedious tracking and manual handling. This ensures
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tVenfication I' vK'i, tl d- ; that every invoice printed is processed and sent in the post.
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i"a;y("';4 ih q' systems. It automatically updates rural-style addresses to city-styleIPWc
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ata b le Ad dress Cony on G hu j addresses and saves money by reducing undeliverable addressed
s a' y,5 ' 5 i tem LACS ,,,it` -r,s n.
i n n Fh"'a%' :i' mail. PMAM will utilize LACS addressingto reduce undeliverable mail.t'u --" i r" "2'"_..aar, du
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3.25 LOCK BOX AND ACCOUNTS RECONCILIATION
PMAM currently processes payments with several banks like Bank of America,JP Morgan Chase, Wells
Fargo,and regional banks to name a few.
PMAM will coordinate with Chula Vista's bank of choice to setup their payment processing system. The
Lock Box will have a personalized address for the City of Chula Vista and allow for collections and
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remittances to be quickiy applied to outstanding payments. Bank Lock Box solution will allow for the
scalability required to handle Chula Vista's payment processing requirements and will deposit
remittances into City accounts faster than processing checks through mail.
Usually the Lock Box manager will collect all Lock Box mail from the USPS zip code sorting center
nightly behveen 11PM - 8AM. This allows remittance processing to begin before other non-lock box
enabled processes.All payment and remittances are processed the same business day. Banks keep
all check and receipt archive records for 7 years.
A unique account number is assigned to the city.All remittances will be sent to this Lock Box and
FAMS will interface with the electronic Lock Box remittance file information,so the accounts are
reconciled on a daily/ weekly and monthly basis.
Lock Box Samole Address
City of Chula Vista
Alarm Services
PO Box(Number)
Chula Vista, CA 91910
s 3.25.1.1 ALTERNATIVE PAYMENT PROCESSING METHOD AVAILABLE
PMAM offers a local Lock Box address near PMAM's office,citizens and business owners will send
their remittance to this PO box. PMAM staff picks up the mail every morning and processes payments
in a timely manner. PMAM is SAS 16E Certified for its payment handling processes. PMAM shall
provide this service to the City of Chula Vista at no additional cost.
PMAM will integrate required payment gateways for ACH/debit/credit cards for the bank of Chula
Vista's choice.This integration guarantees that paymenis are processed successfully at the same
time, and no information regarding the credit card is kept in FAMS.This results in no liability on part of
PMAM or city.Since FAMS captures all the information in real time,accounts are reconciled on an
ongoing basis.
3.26 SECURED PAYMENT PROCESSING GATEWAY
The citizen self-service portal accepts citizen payments for registrations and false alarm charges
online via a secured payment gateway.
In the event the city chooses to use PO Box service of PMAM,we shall use Authorize.Net as a payment
gateway hosted software application on PMAM's server which authorizes credit card payments
between the self-service website and each credit card processor. Information such as credit card
numbers,amount, and customer name are encrypted and passed to the credit card processor,who
then processes the payment through the Visa/MasterCard network.
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3.27 CLIENT PROGRAM MANAGEMENT CAPABILITIES
PMAM recognizes that Chula Vista's alarm administration I °' '
services program requires the ongoing coordination
between city officials, citizens, businesses, alarm security
companies, and PMAM's teams. PMAM has signifcant
expertise in customer service focused delivery programs
that require multi-team and multi-location operations.
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3.28 BUSINESS EFFICIENCY PROCESSES
UNIQUE TO PMAM
PMAM utilizes specialized systems and processes in
various ways to improve business processing efficiency. We
will implement the following tools to increase effectiveness and efficiency of the False Alarm
Management program.
Optical character recog it ion_(OCRI
The Hewlett-Packard OCR translates the electronic transaction of images teM into machine-editable
text.This system is integrated into FAMS software in order to perform any paper to electronic text
translation.
Automatic Envelope Opening System: PMAM employs an automatic letter opener working at the speed
of 16,000 letters per hour. The letter opening system can be used for any instance in which PMAM is
required to receive large volumes of mail.
Preilictive Dialer Couoled with FAMS Data Warehousing Module
PMAM has integrated our state of the art predictive dialer with our FAMS data-warehousing module.
This automatic dialing and messaging system can process thousands of calls per day to remind
citizens to take corrective actions to reduce false alarms,to remind payments required and help
deliver citizen outreach messages about the alarm administration program.
3.29 IT PROCESSES
3.29.1 HOSTING ENVIRONMENT
PMAM will provide a hosted False Alarm Management solution to Chula Vista.The hosting is provided
by Rackspace Hosting, a premier dedicated hosting company located in the United States.The FAMS
hosting environment is designed to deliver FAMS in an "Always Available" mode to city officials and
citizens. The system is configured to provide performance(application response time)and reliability.
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In the case of an unavailability occurrence, Rackspace Hosting provides PMAM with the following
service guarantees:
Dedicated employees at Rackspace providing 24x7x365 support
100 o Network Uptime Guarantee
1-Hour Hardware Replacement Guarantee
PMAM FAMS servers are Load Balanced.This distributes the FAMS usage activity evenly across a
computer network so that no single server is ovenvhelmed. If one server starts to get receive
significant transaction hits, requests are forwarded to another server with more capacity ensuring
100 o uptime of Services.
Secure Client Transactions
FAMS's servers are hosted with Verisign's 132-bit SSL Certificate providing secure encrypted
communication between client browsers. This security is also enforced to our server's Payment
Gateway.
More About Rackspace Hostin2
Rackspace hosting provides world class,dedicated server hosting to PMAM. FAMS system availability
up time and responsiveness is directly correlated to Rackspace's leadership in providing optimal data
center and application hosting services.Since 2003, FAMS has never experienced a downtime
incident. More about Rackspace Hosting services is provided below.
P^sical Securitv
Keycard protocols, biometric scanning protocols and round-the-clock interior and eMerior
surveillance monitor access to every one of our data centers.
Only authorized data center personnel are granted access credentials to our data centers. No
one else can enter the production area of the datacenter without prior clearance and an
appropriate escort.
Every data center employee undergoes multiple and thorough background security checks
before theyre hired.
Precision Environment
Every data center's HVAC(Heating Ventilation Air Conditioning)system is N+1 redundant.This
ensures that a duplicate system immediately comes online should there be an HVAC system
failure.
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Every 90 seconds, all the air in our data centers are circulated and filtered to remove dust
and contaminants.
Our advanced fire suppression systems are designed to stop fires from spreading in the
unlikely event one should occur.
All cables are securely tied down with cable racks suspended from ceilings, providing dual
routes for all cables.
Conditioned Power
Should a total utility power outage ever occur, all of our data centers' power systems are
designed to run uninterrupted, with every server receiving conditioned UPS (Uninterruptible
Power Supply) power.
Our UPS power subsystem is N+1 redundant, with instantaneous failover if the primary UPS
fails.
If an extended utility power outage occurs, our routinely tested, ornsite diesel generators can
run indefinitely.
Core Routing Equipment
Only fully redundant, enterprise-class routing equipment is used in Rackspace data centers.
All routing equipment is housed in a secured core routing room and fed by its own redundant
power supply.
Fiber carriers can only enter our data centers at disparate points to guard against service
failure.
Network Technicians
We require that the networking and security teams working in our data centers be certified.
We also require that they be thoroughly experienced in managing and monitoring enterprise
level networks.
Our Certified Network Technicians are trained to the highest industry standards.
Backup& Recovery
Backup and recovery of data collected procedure is outlined below.
Backup Process:
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System and Integration Test are executed by the Quality Control Teams independently and the results
tracked in the Bug tracking System.The components could only be released on production after all
open issues in the Bug Tracking system have been closed.
Regression Testing- Regression test are carried for the entire module for a Change Release.The
Traceability Matrix ensures that the test suite is effectively maintained for regression test to be
conducted.
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Sr. Managemeni periodically conducts reviews with the project teams. SEPG and SQA to resolve
escalated Non Compliances by putting appropriate corrective measures in place.
3.30 CERTIFICATIONS AND RECOGNITIONS
Additionally, PMAM has more recognized technical certifications and recognitions than any other
company providing alarm administration services.To achieve our objective to constantly deliver quality
services to our customers and to identify further areas of improvement, PMAM has achieved the
several IT Awards and certiflcations.
SEI CMMI Level 3 Certified Company
Microsoft "Sequel 2005 Front Runner Status" - Only 185
companies worldwide
Microsoft Gold Certified Partner
Microsoft ISV (Independent System Vendor) - Under 12 % of
Microsoft partners have achieved this level
Microsoft Custom Development Solutions Competency
Certification
PMAM was appraised to be CMMI Level 3 and received its official
designation on October 24^, 2008.Very few companies worldwide
are able to attain this prestigious certification.This achievement is
similar in scope and commitment as CALEA for law enforcement or Six Sigma protocols.
We are a Microsoft Gold Ce ed Partner,a designation that is the highest endorsement from
Microsoft.Gold Certified Partner is earned by only a select group of elite Microsoft business partners
that can demonstrate the robust, efficient and fully scalable implementations of Microsoft
technologies.To obtain this status,developers must have the knowledge, a large inventory of skillful
people and a commitment to implement cutting edge technology that matches current business
needs. None of our competition can claim this accomplishment.
PMAM is a Microsoft ISV(Independent System Vendor) Partner, officially certified as being equal
to/better than Microsoft's own competency. Because of the stringent third party evaluation process,
less than ten ercent of Microsoft Certified Partners have eamed ISV status. For your review:
htto://oin ooint.microsoft.com/en-US/services/Fa Ise-Alarm-Ma nagement-a nd-Reduction-Solution-
429497 9079-429561589 5?Locl d=- 1
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We are a proud recipient of Microsoft"Sequel 2005 Front Runner Status" a recognition granted by
Microsoft to only 185 companies worldwide.This status indicates that PMAM was able to quickly
study, build and deploy applications using the secure MS SQL Server 2005.This puts PMAM DBA's in
unique position to write the most efficient SQL programs to interface with CAD databases. We have
achieved Custom Development Solutions Competency certification by Microsoft. This means that
PMAM can provide unique customer solutions through application architecture, database design,
software development and application quality assurance.
3.31 PUBLIC RELATIONS
The PMAM outreach team will create a comprehensive marketing and public relations plan in
conjunction with City staff.The program is designed to publicize the alarm ordinance registration
program to as many Chula Vista residents and businesses as possible. The plan will include program
the following elements:
Newspaper advertisement
Radiojingle
Public announcements in community newspapers
Water bill inserts
Finalize content for the animated, multi-media education CD
Content of the False Alarm Reduction Academy
Work with city to develop Commercial N ad strategy
Newsletter updates and changes City website content
All of the above public relation efforts shall be paid by the City of Chula Vista.
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PMAM wishes to provide the following pricing structure to the City of Chula Vista. We are committed to
strive to provide the highest measurable return.
Facts
Operating a proactive alarm management solution requires a lot of time and money to drive higher
revenue. PMAM rejects the philosophy of winning an account for the sake of adding one more City at
the cheapest price,and then providing the minimum investment in the service delivered; will seldom
accomplish key objectives of reducing false alarms and high revenue through permitting. We know this
is not a sustainable practice.
PMAM embraces continuous improvements as a way of life.We constantly leverage best practices and
make large investments in our infrastructure and technology to exceed results for our partner cities.
The purchase of ATB Services was one of the direct results of this approach.
Add-On Service at No Cost
PMAM will assist the City of Chula Vista with drafting any changes/additions to the alarm ordinance
with our expert, Dan Stocking for no exira charge.
PMAM acknowledges the City of Chula Vista's requirements for timely data transfer, and there is no
charge for transfer data from the city or another contractor's database as specified in RFP#PO8-
12/ 13, Section II-1.
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Outline of Costs
PMAM will work with the city officials to create a comprehensive Public Relations effort to inform the
citizens of the alarm ordinance enforcement.Any PR costs involved in executing the campaign will be
paid for by the City.
PMAM understands that the City of Chula Vista's alarm program has been in existence since 1982
and they receive about 5400 alarm activations per year that are not valid emergency activations.
PMAM wishes to provide the following pricing structure to the City of Chula Vista based on its current
ordinance.This proposal is submitted by PMAM as the prime vendor. PMAM wishes to provide the
following pricing structure to the City of Chula Vista based on its current ordinance. PMAM proposes a
revenue split with the City of Chula Vista according to the following revenue(total permit fees,false
alarm fines, and penalties)amounts:
Total Revenue Collected City Percentage PMAM Percentage
Total permit fees, False Alarm
fines, and fees-1s$200,000
5% 15°/a
Total permitfees, FalseAlarm
o 0
fines, and fees-above $200,000
2 0 18/0
The City of Chula Vista and PMAM shall share the revenue generated from fees, fines, and penalties
as described above,with the exception of postage,to be paid by the City. By deploying the
technologies as stated in the RFP response, we expect to minimize the postage expense to bulk
postage rates wherever possible.
The above fee structure shall be set in the beginning of the program and shall continue for 12 months.
Thereafter, it will again be set to zero dollars for the next 12 months.
A dedicated bank account shall be opened for all deposits for the alarm fee for the City. PMAM shall
pay for all bank charges that are incurred on this account.
Alternate Pricing
PMAM understands the Citys willingness to look at its current ordinance and revise it suitably to meet
the goals and objectives of the Police Department and citizens. PMAM shall be offering free
consultation for revising the ordinance as laid out in Section 2, Scope of Work and Requirements.
PMAM understands that with the revision of the ordinance the City will charge an annual permit fee
and therefore, while the false alarm revenue may decline due to false alarm reductions, efforts
undertaken by PMAM will not.The overall revenue is likely to be higher than the current revenue.
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PMAM wishes to provide the following pricing structure to the City of Chula Vsta after the ordinance.
This proposal is submitted by PMAM as the prime vendor. PMAM proposes a revenue split with the City
of Chula Vista according to the following revenue(total permit fees, false alarm fines, and penalties)
amounts:
Total Revenue Collected City Percentage PMAM Percentage
Total permit fees, False Alarm
fines, and fees-First$200,000
87%13%
Total permit fees, False Alarm
fines, and fees-above 5200,000
4%16%
The City of Chula Vsta and PMAM shall share the revenue generated from fees, fines,and penalties
as described above,with the exception of postage,to be paid by the City. By deploying the
technologies as stated in the RFP response,we expect to minimize the postage expense to bulk
postage rates wherever possible.
The above fee structure shall be set in the beginning of the program and shall continue for 12 months.
Thereafter, it will again be set to zero dollars for the next 12 months.
A dedicated bank account shall be opened for ali deposits for the alarm fee for the City. PMAM shall
pay for all bank charges that are incurred on this account.
4.1 OUR PRICING APPROACH
PMAM wishes to express that while the software componenis are important,a meaningful reduction
in false alarms and the resulting increase in revenue shall be possible due to PMAM's several years
of experience in executing similar projects and constantly innovating by paying attention to the
details of various processes. Our integrated managed services approach with the objectives of false
alarm reduction and increased compliance and revenue due to the City with outstanding citizen
service give the city the best opportunity to have measurable results. Our pricing proposal provides
the lowest overhead costs to the City while positioning PMAM to have a balanced incentive to drive
down false alarms and achieve the highest ordinance compliance possible. Our approach focuses on
making sure that the best results are obtained, and that those results are measurable.Therefore,we
believe the City of Chula Vista will benefit greatiy by our total turn-key solution approach.
PMAM has a track record of increasing the revenue that is due to the city within a short period of
time. PMAM has consistently demonstrated this trait in small and very large communities alike. In
order to accompiish this goal of higher revenue PMAM deploys processes that impose high financial
burden on PMAM at the front-end; however these processes yield extremely favorable results.We are
sure that City will recognize this fact in awarding this RFP. Sometimes lowest price may yield overall
less revenue to the City
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Chula Vista
A Com lete Turn-Kgy Solutio
Everything that is laid out in this proposal will be provided as a turnkey solution.
PMAM is totally unique in that it provides an unmatched citizen experience in each of our city's custom
citizen portals. Immediately upon logging on to the city website,the citizen is guided through the false
alarm payment with an animated video guide, comp ete with sound. In less than five minutes,the
citizen can learn and conduct any business that they choose including"Appty for new permits", "Pay
for outstanding bills", "Change their contact details", "Check for any outstanding bills" and " Know the
past history of false alarms at their location".
This sophisticated application has demanded a considerable amount of money,time and effort on the
part of PMAM. Our partner cities have expressed that they constantly get appreciation from their
citizens for being able to conduct so many functions from the comfort of their laptops. Please check:
httos//www.houstonburglarala rmpermits.or2
4.2 CONTRACT STATEMENTS
PMAM submits this proposal for an initial term of one(3)calendar years.The City shall reserve the
option of renewing the Agreement under the same terms and conditions,as specified in the RFQ,
Section 1, RequestforQualifications.
Termination by Contractor in the Event of Permit Fee Reduction by City Ordinance (after the permit fee
is introduced after the first revision)-Should the City change its ordinances during the term of the
Agreement which provide for a reduction in the permit fees, and or related fines and charges, PMAM
reserves the express right to reenter into good faith negotiations with the City to modify the fee
schedule and pricing accordingly, and shall give the City written notice of its desire to so renegotiate.
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Pursuant to City Council Policy 101-1, prior to any action on a matter that requires
discretionary action by the City Council, Planning Commission or other official legislative
body of the City, a sfatemenf of disclosure of certain ownerships, financial interests,
payments, and campaign contributions must be filed. The following information must be
disclosed:
1. List the names of all persons having a financial interest in the project that is the
subject of the application, project or contract (e.g., owner, appiicant,
contractor, subcontractor, material supplier. PMAM Corporation
2. If any person' identified in section 1 above is a corporation or parfnership, list the
names of all individuals with an investment of $2000 or more in the business
corporation/parfnership) entity. Mahima Kumar-President
3. If any person' identified in section 1 above is a non-profit organization or trusf, lisf
the names of any person who is the director of the non-profit organization of the
names of the frustee, beneficiary and trustor of the trust. N/A
4. Please identify every person, including any agents, employees, consultants, or
independenf contractors, whom you have authorized to represent you before
the City in this matter. Pankaj Kumar,
5. Has any person' identified in l, 2, 3, or 4 above, or otherwise associated with this
contracf, project or application, had any financial dealings with an official" of
the City of Chula Vista as it relates fo this contract, project or applicafion within
the past 12 months? Yes_ No_X_
If yes, briefly describe the nature of the financial interest the official" may have
in this contract.
6. Has any person' anyone identified in l, 2, 3, or 4 above, or otherwise associated
with this contract, project or application, made a campaign contribution of
more than $250 within the pasf twelve (12) months to a current member of the
Chula Vista City Council?
Yes_ No_X_
If yes, which Council member s)?
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7. Has any person` anyone identified in 1, 2. 3, or 4 above, or otherwise associoted
with this contract, project or application, provided more that$420 (or an item of
equivalent value) to an official"" of the City of Chulo Vista in the past twelve (12)
months? (This includes any payment that confers a personol benefit on the
recipient, a rebate or discount in the price of anything of value, money to retire a
legal debt, gift, loan, eic.)
Yes_No_X_
If yes,which official"' and what was fhe noture of item providedZ
8. Has any person' anyone identified in 1, 2, 3, or 4 above, or othenvise associated
with ihis coniract, project or application, been a source of income of$500 or
more to an official" of ihe City of Chula Vista in the past twelve {12) months?
Yes_ No_X_
If yes, identity 1he official*" and the nature of the income provided.
Date: 8/16/2013
Signafure of Contractor/Applicant
Pankaj Kumar
Chief Executive Officer
Prinf or type name of Contracior/Applicant
Person is defined as: any individual, firm, co-parinership,joint venture, association.
sociol club, fraternal organization, corporation, estafe, trust, receiver, syndicate, any
other county, city, municipality, disirict, or other political subdivision, or any ofher group
or combination acling as a unit.
Officiol includes, but is not limiled to: Mayor, Council member, Pianning
Commissioner, Member of a boord, commission, or committee of the City, and City
employees or staff inembers.
7his Disclosure Statement must be completed at the time the project application,
or contract, is submifted to City staff for processing, pnd updated within one week prior
10 consideration by the legislative body.
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All Candidotes must complete this Candidate's Certification Form. It must be signed by
individuals duly puthorized to execute such documents by their respective organizations.
1
Outstanding Judgments: The undersigned has/have never had any unfavorable
judgments or bankruptcies and are not currently involved in any pending lawsuits or
judgment or banlwpfcy involving themselves or any entity in which they have been or
are now involved
1
1
The undersigned hove oitoched to this Certification Form a complefe description of any
1 and all bankruptcies, unfavorable judgments and/or pending lawsuits involving
themselves or any entity in which they have been or are now involved.
1
1 Pankaj Kumar
hieT Executive OfT'xer
Name,Titte, Date Name, Title. Daie
l
PAAAM Corporation
1 Organizafion Organization
I Avaflabflity of Principal Staff: The undersigned will moke the following principol staff
available through ihe entire course of the Contract for Services.
6 13
Name, Title. Date Pankaj Kumar Name.Title, DateChfefExecWvaO(ficer
IPMAM Corporotion
IOrgonization OrganizaSion
PM AM 75
I •[e.vev u D CEATIFtE
n.,+c2017-10-10 Agenda Packet Page 220
1
A . r
o
1 :— 2.:_:._ c X..!e! . 4. . _ 1 4' . _i _ 4'A - II Y . -,f
IStatement attached from Bank of America.
I
I
I
PM AM 76
1 yJe' a ou.v an GOLD CEHilFIEO
n ..2017-10-10 Agenda Packet Page 221
1
I an o#Arneraca
1 GIn6a1 Commercial Banking
February 11, 2013
ITo Whom it May Concem:
PMAM Corporation was founded in 1999 and is a privately held mrporetion. The company has an established
banking relationship with Bank of America and as of today is in good standing with our bank. They have always
paid as agreed and maintained an excellent credit and depository relationship with us.
IPlease feel free to contad rne with any further questions or concerns.
Th nk you,
I
f_
Li',/I'(`'. .Z.C•-{./ "
jt
I
Patty A F evert
Vice President
Business 8anking
15301 N. Dallas Parkway#850
Addison,Texas 75001
972-455-5837
I
I
ICui};J Amrrir.T7(::il:}fl}p7
i5t 1\.IkJ:ul'.r1.nJ'.Fnitvtii(I,AEdiw:47X7 1(q
aa raai",
2017-10-10 Agenda Packet Page 222
FIRST AMENDMENT
to Agreement between the
City of Chula Vista
and
PMAM Corporation
For Security Alarm Management Services
This FIRST AMENDMENT ( "Amendment ") is entered into effective as of October 15, 2014
Effective Date ") by and between the City of Chula Vista ( "City ") and PMAM Corporation
Consultant ") with reference to the following facts:
RECITALS
WHEREAS, City and Consultant previously entered into the Agreement between the City
of Chula Vista and PMAM Corporation For Security Alarm Management Services ( "Original
Agreement ") on October 15, 2013; and
WHEREAS, the term of the Original Agreement was for one year, with three (3) one (1)-
year administrative extensions available with the mutual consent of City and Consultant; and
WHEREAS, Consultant has provided services to City without interruption since
execution of the Original Agreement; and
WHEREAS, City and Consultant desire to amend the Agreement to extend the term of
the contract for the second one -year extension to October 14, 2016, as outlined in Section 8D of
the Original Agreement; and
WHEREAS, all other terms and conditions of the Original Agreement shall remain the
same during the extension period through October 14, 2016.
NOW, THEREFORE, in consideration of the above recitals and the mutual obligations of
the parties set forth herein, City and Consultant agree as follows:
1. City and Consultant agree to extend the Original Agreement to October 14, 2016.
2. City and Consultant agree that all other terms and conditions of the Original
Agreement shall remain in full force and effect.
Each party represents that it has full right, power and authority to execute this
Amendment and to perform its obligations hereunder, without the need for any
further action under its governing instruments, and the parties executing this
Amendment on the behalf of such party are duly authorized agents with authority to
do so.
City of Chula Vista First Amendment to Agreement Between the City of Chula Vista and PMAM Corporation for Security Alarm Management
Services
Agreement Control No. 16071
2017-10-10 Agenda Packet Page 223
SIGNATURE PAGE TO
FIRST AMENDMENT
TO
AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND PMAM
CORPORATION FOR SECURITY ALARM MANAGEMENT SERVICES
PMAM CORPORATION CITY OF CHULA VISTA
BY: c. BY:
PANKAJ KUMAR DAVID BILBY, MSBA, CP O
CHIEF EXECUTIVE OFFICER DIRECTOR OF FINANCE /TREASURER
APPROVED AS TO FORM
BY:7 i k
GLEN R. GOOGINS`
CITY ATTORNEY
City of Chula Vista First Amendment to Agreement Between the City of Chula Vista and PMAM Corporation for Security Alarm Management
Services
Agreement Control No. 16071
2017-10-10 Agenda Packet Page 224
SECOND AMENDMENT
to Agreement between the
City of Chula Vista
and
PMAM Corporation
For Security Alarm Management Services
This SECOND AMENDMENT ("Amendment") is entered into effective as of October 15, 2016
by and between the City of Chula Vista ("City") and PMAM Corporation ("Consultant") with
reference to the following facts:
RECITALS
WHEREAS, City and Consultant entered into the Agreement between the City of Chula
Vista and PMAM Corporation For Security Alarm Management Services ("Original Agreement")
on October 15, 2013; and
WHEREAS, the term of the Original Agreement was for one year, with three (3) one (1)-
year administrative extensions available with the mutual consent of City and Consultant; and
WHEREAS, Consultant has provided services to City without interruption since execution
of the Original Agreement; and
WHEREAS, Consultant and City recently entered into a First Amendment of the Original
Agreement for the first and second of the three(3)one(1)-year extensions for the period of October
15, 2014 to October 14, 2016; and
WHEREAS, City and Consultant desire to extend the term of the Original Agreement for
the third and final one-year extension for the period of October 15, 2016 to October 14, 2017, as
outlined in Section 8D of the Original Agreement; and
WHEREAS, all other terms and conditions of the Original Agreement shall remain the
same during the extension period through October 14, 2017.
NOW, THEREFORE, in consideration of the above recitals and the mutual obligations of
the parties set forth herein, City and Consultant agree as follows:
1. City and Consultant agree to extend the Original Agreement for the third of three (3)
one (1)-year extensions to October 14, 2017.
2. City and Consultant agree that all other terms and conditions of the Original Agreement
shall remain in full force and effect.
2. Each party represents that it has full right, power and authority to execute this
Amendment and to perform its obligations hereunder, without the need for any further
Second Amendment to Agreement Between the City of Chula Vista and PMAM Corporation for Security Alarm Management Services
Agreement Control No. 16071-2
2017-10-10 Agenda Packet Page 225
action under its governing instruments, and the parties executing this Amendment on
the behalf of such party are duly authorized agents with authority to do so.
SIGNATURES
PMAM CORPORATION CITY OF CHULA VISTA
BY:
r
BY:
PANKAJ KUMAR DAVID BILBY, MSBA, CPt<O
CHIEF EXECUTIVE OFFICER DIRECTOR OF FINANCE/TREASURER
APPROVED AS TO FORM
6tCriter
I
BY: 2
GLEN R. GOOGINS
CITY ATTORNEY
Second Amendment to Agreement Between the City of Chula Vista and PMAM Corporation for Security Alarm Management Services
Agreement Control No. 16071-2
2017-10-10 Agenda Packet Page 226
City of Chula Vista Document No.:17127
Consultant Name: PMAM Corporation Rev. 10/25/16
NOTICE OF EXERCISE OF OPTION TO EXTEND AGREEMENT
Pursuant to the terms of that certain agreement entitled To provide Security Alarm Management Services
(“Agreement”), entered into effective October 15, 2013, between the City of Chula Vista (“City”) and PMAM
Corporation (“Consultant”), City hereby exercises its option to extend term of the Agreement as follows:
OPTION NO.One year renewal period
OPTION TERM: October 15, 2017
October 14, 2018
MAXIMUM COMPENSATION FOR OPTION TERM
(AS AUTHORIZED BY ORIGINAL AGREEMENT):
$96,000
For services performed during this Option Term, City shall compensate Consultant pursuant to the same terms
and conditions as provided for in Section 10 of the Agreement. In no event shall the compensation paid for this
Option Term exceed the “Maximum Compensation for Option Term” amount, as set forth above.
All other terms and conditions of the Agreement shall remain in full force and effect.
CITY OF CHULA VISTA
BY: _______________________________
GARY HALBERT
CITY MANAGER
APPROVED AS TO FORM
BY: _______________________________
GLEN R. GOOGINS
CITY ATTORNEY
ACKNOWLEDGED AND AGREED
PMAM Corporation
BY: _______________________________
PANKAJ KUMAR
CHIEF EXECUTIVE OFFICER
FOR REFERENCE PURPOSES:
Original Agreement No.
Resolution No. 2013-210
Bid No.
2017-10-10 Agenda Packet Page 227
City of Chula Vista
Staff Report
File#:17-0401, Item#: 4.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING CHANGE
ORDER NUMBER ONE AND PAYMENT AMENDMENT OF THE EQUIPMENT LEASE-PURCHASE
AGREEMENT BETWEEN THE CITY AND MOTOROLA SOLUTIONS, INC. FOR THE
PREMIERONE COMPUTER AIDED DISPATCH AND MOBILE, WITH PREMIERONE JAIL
HARDWARE, SOFTWARE AND SERVICES SOLUTION
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
The Police Department is requesting approval of a change order and payment amendment relating to
the lease-purchase agreement with Motorola Solutions, Inc. for the PremierOne Computer Aided
Dispatch (CAD) and Mobile, with PremierOne Jail hardware, software and services solution.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality
Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
On June 16, 2016, City Council approved a lease-purchase agreement with Motorola Solutions, Inc.
for the PremierOne Computer Aided Dispatch (CAD) and Mobile, with PremierOne Jail hardware,
software and services solution. These systems were critical upgrades for the Police Department, and
the PremierOne systems were successfully implemented and went live within the past few months.
The original cost of the CAD/Mobile/Jail system ($1,400,690), associated maintenance/support over
the 10-year term of the agreement ($1,853,077), and interest for a 10-year lease ($267,113) was in
the total amount of $3,520,880. This original cost included a $130,000 project contingency reserve
for unanticipated costs to implement the systems. During the implementation of the CAD/Mobile/Jail
hardware and software, additional costs were realized to add handheld licenses for the mobile
software, and costs were removed for radio push-to-talk interface with the new systems. The
following table outlines the changes to the original contract.
Original Contract Value $3,520,880
Add: Handheld licenses $224,914
Delete: Radio Push-To-Talk interface ($36,050)
Delete: Contingency reserve ($130,000)
NET CHANGE $58,864
Updated Contract Value $3,579,744
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File#:17-0401, Item#: 4.Original Contract Value $3,520,880
Add: Handheld licenses $224,914
Delete: Radio Push-To-Talk interface ($36,050)
Delete: Contingency reserve ($130,000)
NET CHANGE $58,864
Updated Contract Value $3,579,744
The Radio Push-To-Talk interface was deleted after it was determined to be incompatible with
existing technologies maintained by the County of San Diego’s Regional Communications System.
Meanwhile, the handheld licenses were added to support the Police Department’s deployment of
handheld “smartphone” devices to its sworn personnel. Among other things, these handheld devices
are intended to provide efficient access to a variety of public safety data resources, including the
Police Department’s newly implemented Computer Aided Dispatch system. The use of handheld
devices puts access to these critical systems directly in the hands of police officers in the field,
increasing mobility and reducing dependencies on older and larger devices physically mounted inside
patrol vehicles and elsewhere.
The City entered in a 10-year lease of $1,435,170 for the cost of the systems. Maintenance and
support service costs are not included in the lease amount. The following table outlines changes to
the lease amount.
Original Lease Amount$1,435,270
Add: Handheld licenses $102,019
Delete: Radio Push-To-Talk interface ($21,300)
Delete: Contingency reserve ($130,000)
Delete: CLIPS option ($34,580)
NET CHANGE ($83,861)
Updated Lease Amount $1,351,409
The CLIPS option was included in the original lease amount but was never implemented. The CLIPS
solution provides a complete user-friendly communication interface to the FBI’s CJIS (Criminal
Justice Information Services) environments to ease workflow. The CAD team originally thought that
the CLIPS option was a required component to interface with CJIS, but it was discovered that this
option was not necessary for the interface.
Based on updates to the system costs, the lease amount is reduced from $1,435,270 to $1,351,409.
The change in the lease amount will be resolved during the City’s FY 2018/19 payment to Motorola
by reducing $83,861 from the principal payment amount scheduled on 7/1/2018. At an annual rate of
3.23%, the lease payment schedule is outlined in the Current Year Fiscal Impact section of this
report.
DECISION-MAKER CONFLICT
Staff has reviewed the decision contemplated by this action and has determined that it is not site-
specific and consequently, the 500-foot rule found in California Code of Regulations Title 2, section
18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real
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File#:17-0401, Item#: 4.
18702.2(a)(11), is not applicable to this decision for purposes of determining a disqualifying real
property-related financial conflict of interest under the Political Reform Act (Cal. Gov't Code § 87100,
et seq.).
Staff is not independently aware, and has not been informed by any Council member, of any other
fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. This CAD/Mobile/Jail
solution with Motorola directly impacts all five Strategic Plan goals, with significant impact to
Operational Excellence, as this agreement will allow the police department to significantly streamline
operational workflow in the communication center and with patrol officers.
CURRENT YEAR FISCAL IMPACT
Along with the system costs that are covered in the 10-year lease with Motorola, the Police
Department will incur annual maintenance and support services costs for the CAD/Mobile/Jail
solution. Annual costs for the CAD/Mobile/Jail project are outlined in the following table.
As part of the expenditure plan approved by Council on December 6, 2016, costs relating to the CAD
project have already been appropriated to the 2016 Measure P Sales Tax Fund. The table below
shows the net fiscal impact of this project during the 10-year term of the agreement.
The current fiscal year impact of $50,260 has already been included in the FY 2017/18 adopted
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File#:17-0401, Item#: 4.
The current fiscal year impact of $50,260 has already been included in the FY 2017/18 adopted
budget, which funded maintenance costs of the prior CAD system. Therefore, there is no net fiscal
impact to the General Fund in the current fiscal year.
ONGOING FISCAL IMPACT
As indicated in the table above, it shows the net fiscal impact during the 10-year term of the
agreement with Motorola. As part of the City’s annual budget process, these costs will be included in
the General Fund for each subsequent fiscal year, which is already included in the baseline budget
for CAD maintenance costs.
ATTACHMENTS
Attachment 1: Equipment Lease-Purchase Agreement with Motorola Solutions, Inc.
Attachment 2: Change Order #1 to Equipment Lease-Purchase Agreement
Attachment 3: Payment Amendment to Equipment Lease-Purchase Agreement
Staff Contact: Jonathan Alegre, Police Department
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING CHANGE ORDER NUMBER
ONE AND PAYMENT AMENDMENT OF THE EQUIPMENT
LEASE-PURCHASE AGREEMENT BETWEEN THE CITY
AND MOTOROLA SOLUTIONS, INC. FOR THE
PREMIERONE COMPUTER AIDED DISPATCH AND
MOBILE, WITH PREMIERONE JAIL HARDWARE,
SOFTWARE AND SERVICES SOLUTION
WHEREAS, on June 16, 2016, City Council approved a lease-purchase agreement with
Motorola Solutions, Inc. for the PremierOne Computer Aided Dispatch (CAD) and Mobile, with
PremierOne Jail hardware, software and services solution; and
WHEREAS, the original cost of the CAD/Mobile/Jail system ($1,400,690), associated
maintenance/support over the 10-year term of the agreement ($1,853,077), and interest for a 10-
year lease ($267,113) was in the total amount of $3,520,880, which included a $130,000 project
contingency reserve for unanticipated costs to implement the system; and
WHEREAS, during the implementation of the CAD/Mobile/Jail hardware and software,
additional costs were realized to add handheld licenses for the mobile software, and costs were
removed for radio push-to-talk interface with the new system; and
WHEREAS, based on updates realized during implementation, the system cost amount
reduced from $1,435,270 to $1,351,409 and the maintenance/support costs over the 10-year term
of the agreement increased from $1,853,077 to $1,961,222; and
WHEREAS, the City of Chula Vista entered into a 10-year lease with Motorola
Solutions, Inc. for the CAD/Mobile/Jail system costs; and
WHEREAS, the lease payment scheduled on 7/1/2018 is reduced from $170,238.33 to
$86,377.33 based on the reduced cost of the CAD/Mobile/Jail system; and
WHEREAS,the total contract value of the lease-purchase agreement including financing
is increased by $58,864 from $3,520,880 to $3,579,744.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it approves Change Order Number One (1) and a payment agreement of the
Equipment Lease-Purchase Agreement between the City and Motorola Solutions, Inc., in the
form presented, with such minor modifications as may be required or approved by the City
Attorney, a copy of which shall be kept on file in the Office of the City Clerk, and authorizes and
directs the City Manager to execute same.
2017-10-10 Agenda Packet Page 232
Presented by
Roxana Kennedy
Chief of Police
Approved as to form by
Glen R. Googins
City Attorney
2017-10-10 Agenda Packet Page 233
ACN Il m a7
EQUIPMENT LEASE- PURCHASE AGREEMENT
Lease Number: 23940
LESSEE: LESSOR:
CITI OF CHULA'ISTA D4otorola Solutions; Inc.
276 Fourth Ave. 1303 E. Algonquin Rd.
Chula Vista CA 91910 Schaumburg, IL G0196
Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor, the equipment and/or software
described in any Schedule A attached hereto(" Equipment") in accordance with the following terms and conditions
of this Equipment Lease-Purchase Agreement("Lease").
1. TERM. This Lease will become effective upon the execution hereof by Lessor. The Term of this
Lease will commence on date specified in Schedule A attached hereto and unless terminated according lo terms
hereof or lhe purchase option, provided in Section 18, is exercised this Lease will continue until lhe Expiration Date
sel forth in Schedule B attached hereto ("Lease Term").
2. RENT.Lessee agrees to pay to Lessor or its assignee the Lease Payments (herein so called),
including lhe inlerest portion, in [he amounts specified in Schedule B. The Lease Payments will be payable without
notice or demand at lhe office of the Lessor (or such other place as Lessor or its assignee may from time to fime
designate in writing), and will commence on the first Lease Payment Date as set foRh in Schedule B and thereafter
on each of the Lease Payment Dates set forth in Schedule B. Any payments received later than ten (10)days from
the due date will bear interest al the highest lawful rate from the due date. Except as specifically provided in
Section 5 hereof, the Lease Paymenis will be absolute and unconditional in all events and will not be subjecl to any
set-off, defense, counierclaim, or recoupment for any reason whatsoever. Lessee reasonably believes that funds
can be obtained sufficient to make all Lease Payments during the Lease Term and hereby covenants that it will do
all things lawfully within its power to obtain, maintain and properly request and pursue funds from which the Lease
Paymenls may be made, including making provisions for such payments to the extent necessary in each budgetsubmittedforthepurposeofobtaining funding, using its bona fide best effor[s to have such portion of the budget
approved and exhausting ali available administrative reviews and appeals in the event such portion of the budgei is
not approved. It is Lessee's intent to make Lease Payments for lhe full Lease Term if funds are lega ly availabie
therefor and in that regard Lessee represenls that the Equipment will be used for one or more authorized
governmental or proprietary functions essentia to its proper, efficient and economic operation.
3. DELIVERY AND ACCEPTANCE. Lessor wili cause the Equipment to be delivered to Lessee at the
location specified in Schedule A("Equipment Location"). Lessee will accept the Equipment as soon as it has been
delivered and is operational. Lessee will evidence its accepiance of the Equipment by executing and delivering to
Lessor a Delivery and Acceptance Certificale in the form provided by Lessor.
Even it Lessee has not execuled and delivered to Lessor a Delivery and Acceptance Certificate, if Lessor believes
the Equipment has been delivered and is operational, Lessor may require Lessee to notify Lessor in writing (within
tive (5) days of Lessee's receipt of Lessor's request)whether or not Lessee deems the Equipment(i) to have been
delivered and (ii)to be operational, and hence be accepted by Lessee. If Lessee fails to so respond in such five(5)
day period, Lessee will be deemed lo have accepted the Equipment and be deemed to have acknowledged that theEquipmentwasdeliveredandisoperationalasifLesseehadinfactexecutedanddeliveredtoLessoraDelivery
and Acceptance Certificate.
4. REPRESENTATIONS AND WARRANTIES. Lessor acknowledges lhat the Equipmenl leased
hereunder is being manufactured and installed by Motorola Soiutions, Inc. pursuant to contract (the "Contract")
covering lhe Equipment. Lessee ack owledges that on or prior to the date of acceptance of the Equipment, LessorintendstosellandassignLessor's right, title and interesl in and to this Agreement and the Equipment to an
assignee ("Assignee"). LESSEE FURTHER ACKNOWLEDGES THAT EXCEPT AS EXPRESSLY SET FORTH IN
THE CONTRACT, LESSOR MAKES NO EXPRESS OR IMPLIED WARRAN7IES OF ANY NATURE OR KIND
WHATSOEVER, AND AS BETWEEN LESSEE AND THE ASSIGNEE, THE PROPERTY SHAL BE ACCEPTED
EI.PAshort_(I 1.01.I 3
2017-10-10 Agenda Packet Page 234
BY LESSEE "AS IS" AND °WITH ALL FAULTS'. LESSEE AGREES TO SETTLE ALL CLAIMS DIRECTLY WITHLESSOR AND WILL NOT ASSERT OR SEEK TO ENFORCE ANY SUCH CLAIMS AGAINST THE ASSIGNEE.
NEITHER LESSOR NOR THE ASSIGNEE SHALL BE LIABLE FOR ANY DIRECT, INDIRECT, SPECIAL,
INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER AS A RESULT OF THE LEASE OF THE
EQUIPMENT, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, PROPERTY DAMAGE OR LOST
PRODUCTION WHETHER SUFFERED BY LESSEE OR ANY THIRD PARTY.
Lessor is not responsible for, and shall not be liable to Lessee for damages relating to loss of value of the
Equipment for any cause or situation (including, without limi[ation, governmental actions or regulations or actions of
other third parlies).
5. NON-APPROPRIATION OF FUNDS.Notwithstanding anything contained in lhis Lease to the contrary,
in lhe event the funds appropriated by Lessee's governing body or otherwise available by any means whatsoever in
any fiscal period of Lessee for Lease Payments or other amounls due under this Lease are insufficient therefor, thisLeaseshallterminateon fhe last day of the fiscat period for which appropriations were received without penally or
expense to Lessee of any kind whatsoever, except as to the portions of Lease Payments or other amounts hereinagreeduponforwhichfundsshall have been appropriated and budgeted or are otherwise available. The Lessee
will immedia[ely notify [he Lessor or its Assignee of such occurrence. In ihe evenl of such termination, Lesseeagreestopeaceably surrender possession of the Equipment to Lessor or its Assignee on the date of suchtermination, packed for shipment in accordance with manufacturer specifications and freight prepaid and insured to
any location in fhe continental United States designated by Lessor. Lessor will have all legal and equiiable rights
and remedies to take possession of the Equipment.6. LESSEE CERTIFICATION. Lessee represents, covenants and warrants lhat: (i) Lessee is a state or a
duly constituted political subdivision or agency of the slate of the Equipment Location; (ii) lhe interest portion of theLeasePayments shall be excludable irom Lessor's gross income pursuant to Section 103 of the Internal Revenue
Code oi 1986, as it may be amended from time to time ( lhe "Code"); (iii) the execution, delivery and performance
by the Lessee of this Lease have been duly authorized by all necessary action on the part of the essee; (iv) thisLeaseconstitutesalegal, valid and binding obligation of lhe Lessee enforceable in accordance wilh its terms; (v)
Lessee will comply with the information reporting requirements of Section 149(e) of the Code, and such complianceshallinclude but not be timiled to the execution of informalion statemenls requested by Lessor; (vi) Lessee will not
do or cause to be done any act which will cause, or by omission of any act allow, the Lease to be an arbitrage bond
within the meaning of Seclion 148(a) oi the Code; (vii) Lessee will not do or cause to be done any act which will
cause, or by omission of any act allow, this Lease to be a private activity bond within the meaning of Seclion 141(a)
of the Code; (viii) Lessee will not do or cause to be done any act which will cause, or by omission of any acl allow,
the interesl porlion of lhe Lease Payments lo be or become includible in gross income for Federal income taxationpurposes under the Code; and (ix) Lessee will be the only entily lo own, use and operate the Equipment during the
Lease Term.
Lessee represents, covenants and warrants that (i) it will do or cause to be done all things
necessary to preserve and keep the Lease in full force and effect, (ii) it has complied with all publicbiddingandBondCommissionrequirements (as defined in the Code) where necessary and by duenotificationpresenied this Lease for approval and adoption as a valid obligation on its part, and (iii) it
has sufficient appropriations or other funds available to pay ali amounts due hereunder for the current
fiscal period.
If Lessee breaches the covenant contained in this Section, the interest component of Lease
Payments may become includible in gross income of the owner or owners thereof for federal income taxpurposes. In such event, notwithstanding anything to the contrary contained in Section 11 of this
Agreement, Lessee agrees to pay promptly after any such determination of taxability and on each Lease
Payment date thereafter to Lessor an additional amount determined by Lessor to compensate such
owner or owners for the loss of such excludibility (including, without limitation, compensation relating to
interest expense, penalties or additions to tax), which determination shall be conclusive (absent manifest
error). Notwithstanding anything herein to the contrary, any additional amount payable by Lessee
pursuant to this Section 6 shall be payable solely from Legally Available Funds.
It is Lessor's and Lessee's intention that this Agreement does not conslitute a "true" lease for federal
income tax purposes and, therefore, it is Lessor's and Lessee's intention lhat Lessee be considered the owner of
the Equipmenl for federal income tax purposes.
ELPAshort f11.01.13
2017-10-10 Agenda Packet Page 235
7. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon shipment of the Equipment to Lessee
hereunder, title to ihe Equipment will vesl in Lessee subject to any applicable license; provided, however, that(i) in
the event of termination of this Lease by Lessee pursuant to Section 5 hereof; (ii) upon lhe occurrence of an Event
of Default hereunder, and as long as such Evenl of Default is continuing; or (iii) in the event that the purchase
option has not been exercised prior to the Expiration Dale, title will immediately vest in Lessor or its Assignee, and
Lessee shall immediately discontinue use of the Equipment, remove the Equipment from Lessee's computers and
other electronic devices and deliver the Equipment to Lessor or its Assignee. In order to secure all of its obiigations
hereunder, Lessee hereby (i) grants to Lessor a first and prior security interest in any and ail right, title and interest
of Lessee in the Equipment and in all additions, attachmenis, accessions, and subslilutions thereto, and on any
proceeds iherefrom; (ii) agrees that this Lease may be filed as a financing statement evidencing such security
interest; and (iii) agrees to execute and deliver all financing statements, certificates of title and other instruments
necessary or appropriate to evidence such security interest.
8. USE; REPAIRS. Lessee wili use the Equipment in a careful manner for the use contemplated by the
manufacturer of the Equipment and shall comply with all laws, ordinances, insurance poticies, the Contract, any
licensing or other agreement, and regulations rela[ing to, and will pay all costs, claims, damages, fees and charges
arising out of the possession, use or maintenance of lhe Equipment. Lessee, at its expense will keep theEquipmentingood repair and furnish and/or install all parts, mechanisms, updates, upgrades and devices required
theretor.
9. ALTERATIONS. Lessee will not make any alterations, additions or improvements to the Equipment
without Lessor's prior writlen consent unless such alteralions, additions or improvements may be readily removed
withoul damage to the Equipment.
10. LOCATION; INSPECTION. The Equipment will not be removed from, [or if lhe Equipment consists of
rolling stock, its permanent base will nol be changed from] the Equipment location without lessor's prior writtenconsentwhichwillnotbeunreasonablywithheld. Lessor will be entitled to enter upon the Equipment Location or
elsewhere during reasonable business hours to inspect the Equipment or observe its use and operation.
11. LIENS AND TAXES. Lessee shall keep the Equipment free and clear of all levies, liens and
encumbrances except those created under this Lease. Lessee shall pay, when due, all charges and taxes (locat,
state and federal) which may now or hereafter be imposed upon the ownership, licensing, leasing, rental, sale,
purchase, possession or use of lhe Equipment, excluding however, all taxes on or measured by Lessor's income. If
Lessee fai s to pay said charges and taxes when due, Lessor shall have the right, but shall not be obligated, to pay
said charges and taxes. If Lessor pays any charges or taxes, Lessee shall reimburse Lessor fherefor within ten
days of wri[ten demand.
12. RISK OF LOSS: DAMAGE; DESTRUCTION.Lessee assumes all risk of loss or damage to the
Equipment from any cause whatsoever, and no such loss of or damage to the Equipment nor defect therein nor
unfitness or obsolescence thereof shall relieve Lessee of the obligation to make Lease Payments or to perform any
other obligation under this Lease. In ihe event of damage to any item of Equipment, Lessee wili immedialely place
the same in good repair with the proceeds of any insurance recovery applied lo the cost of such repair. If Lessor
determines that any item of Equipment is lost, stolen, destroyed or damaged beyond repair, Lessee at the option of
Lessor wili: either (a) replace the same with like equipment in good repair; or(b) on the next Lease Payment date,
pay Lessor the sum of : (i) all amounts then owed by Lessee to Lessor under this Lease, inctuding the Lease
payment due on such date; and (ii) an amount equal to all remaining Lease Paymenls to be paid during the Lease
Term as set forth in Schedule B.
In the event thal Lessee is obligated to make such payment with respect to less than all of the Equipment,
Lessor will provide Lessee wilh the pro rata amount of the Lease Payment and the Balance Payment (as set forth
in Schedule B) to be made by Lessee with respect to that part of the Equipment which has suffered the Event of
Loss.
13. INSURANCE. Lessee will, at its expense, maintain al all times during the Lease Term, fire and
extended coverage, public liability and property damage insurance with respect to the Equipment in such amounts,
covering such risks, and with such insurers as shall be satisfactory lo Lessor, or,with Lessor's prior written consent,
ELPAshort_fl I.01.13
2017-10-10 Agenda Packet Page 236
Lessee may self-insure against any or all such risks. All insurance covering loss of or damage to the Equipment
shall be carried in an amount no less than ihe amount of the then applicable Balance Payment with respect to such
Equipment. The initial amount of insurance required is set forth in Schedule B. Each insurance policy will name
Lessee as an insured and Lessor or iYs Assigns as an additional insured, and will contain a clause requiring the
insurer to give Lessor at least thirly(30) days prior written notice of any alteration in the lerms of such policy or the
cancellation thereof. The proceeds of any such policies will be payable to Lessee and Lessor or il's Assigns as
their interests may appear. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will
deliver to Lessor a certificate evidencing such insurance. In the event that Lessee has been permitted to self-
insure, Lessee will turnish Lessor with a letter or certificate to such effect. In the event of any loss, damage, injury
or accident involving the Equipment, Lessee will promptly provide Lessor with written notice thereof and make
available lo Lessor all information and documenlation relating thereto.
14. INDEMNIFICATION. Lessee shall, to the exten[ permitted by law, indemnify Lessor against, and
hold Lessor harmless from, any and all claims, actions, proceedings, expenses, damages or liabilities, including
attorneys' fees and court costs, arising in connection with the Equipment, including, but not limited to, its selection,
purchase, delivery, licensing, possession, use, operation, rejection, or return and the recovery of claims under
insurance policies thereon.
15. ASSIGNMENT. Without Lessor's prior wrilten consent, Lessee will not either (i) assign, transfer,
pledge, hypothecate, grant any security interest in or olhenvise dispose of this Lease or the Equipment or any
interest in this Lease or the Equipment or; (ii)sublel or lend the Equipment or permit it to be used by anyone other
lhan Lessee or Lessee's employees. Lessor may assign its righis, litle and interest in and to this Lease, the
Equipment and any documents executed with respecl to this Lease and/or grant or assign a security interest in lhis
Lease and the Equipment, in whole or in pari. Any such assignees shall have all of the rights of Lessor under lhis
Lease. Subject lo the foregoing, lhis Lease inures to the benefif of and is binding upon lhe heirs, executors,
administretors, successors and assigns of the parties hereto.
Lessee covenants and agrees not to assert against the Assignee any claims or detenses by way of
abatement, setoff, counterclaim, recoupment or the like which Lessee may have against Lessor. No assignment or
reassignment of any Lessor's right, title or interesl in this Lease or the Equipment shali be effective unless and until
Lessee shall have received a notice of assignment, disclosing the name and address of each such assignee;
provided, however, that if such assignment is made to a bank or trust company as paying or escrow agenl tor
holders of cerlificates of participation in the Lease, it shall thereafter be sufficient lhat a copy of lhe agency
agreement shali have been deposited with Lessee until Lessee shall have been advised that such agency
agreement is no longer in effect. During the Lease Term Lessee shall keep a complete and accurate record of all
such assignments in form necessary to comply with Section 149(a) of lhe Code, and the regulations, proposed or
existing, from time to time promulgated lhereunder. No further action will be required by Lessor or by Lessee to
evidence the assignment, but Lessee will acknowledge such assignments in writing if so requested.
After notice of such assignment, Lessee shall name the Assignee as addiiional insured and loss payee in
any insurance policies obtained or in force. Any Assignee of Lessor may reassign this Lease and its interest in the
Equipment and the Lease Payments to any other person who, thereupon, shall be deemed to be Lessor's Assignee
hereunder.
16. EVENT OF DEFAULT. The term "Evenl of Default", as used herein, means the occurrence of
any one or more of the following events: (i) Lessee fails to make any Lease Payment (or any other payment) as itbecomesdueinaccordancewiththetermsoflheLease, and any such failure continues for ten (10) days after the
due date thereof; (ii) Lessee fails to perform or observe any other covenant, condition, or agreement to be
performed or observed by it hereunder or the Contract and such failure is not cured within twenty (20) days after
written notice thereof by Lessor; (iii) the discovery by Lessor lhat any statement, represenlation, or warranty made
by Lessee in this Lease or in writing ever delivered by Lessee pursuant hereto or in connection herewith is fatse,
misleading or erroneous in any material respect; (iv) proceedings under any bankruptcy, insolvency, reorganizalionorsimilarlegislationshallbeinstitutedagainstorbylessee, or a receiver or similar officer shall be appointed for
Lessee or any of its property, and such proceedings or appointments shall not be vacated, or fully stayed, within
twenty(20) days after the insiitution or occurrence thereof; or (v) an attachment, levy or execution is lhreatened or
levied upon or against the Equipmen[.
17. REMEDIES. Upon the occurrence of an Event of Default, and as long as such Event of Default
is continuing, Lessor may, at its option, exercise any one or more of ihe following remedies: (i) by written notice to
LPAshon f!1.01.13
2017-10-10 Agenda Packet Page 237
Lessee, declare all amounts then due under the Lease, and all remaining Lease Payments due during the Fiscal
Year in effect when the default occurs to be immediately due and payable, whereupon the same shall become
immediately due and payable; (ii) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at
Lessee's expense, promptly discontinue use of the Equipment, remove the Equipment from all of Lessee's
computers and electronic devices, return the Equipment to Lessor in the manner set forth in Section 5 hereof, or
Lessor, at its option, may enter upon the premises where the Equipment is located and take immediate possession
of and remove the same; (iii) sell or lease the Equipment or sublease it for lhe account of Lessee, holding Lessee
liable for all Lease Payments and other amounts due prior lo the effeciive date of such selling, leasing or
subleasing and for lhe difference between the purchase price, rental and other amounts paid by the purchaser,
Lessee or sublessee pursuant to such sale, lease or sublease and the amounts payable by Lessee hereunder; and
iv) exercise any olher right, remedy or privilege which may be available to it under applicable laws of the stale of
the Equipment Location or any other applicable law or proceed by appropriate court action to enforce the terms of
lhe Lease or to recover damages for the breach of this Lease or lo rescind this Lease as to any or all of lhe
Equipment. In addition, Lessee will remain Iiable for ail covenants and indemnities under this Lease and for all
legal fees and other costs and expenses, including courl costs, incurred by Lessor with respecl to the enforcement
of any of the remedies listed above or any other remedy available to Lessor.
18. PURCHASE OPTION. Upon thirty (30) days prior written notice from Lessee to Lessor, and
provided that no Event of Default has occurred and is continuing, or no event,which with notice or lapse of time, or
both could become an Event of Default, then exists, Lessee will have the right to purchase the Equipment on the
Lease Payment dates set forth in Schedule B by paying to Lessor, on such date, the Lease Payment then due
logelher with the Balance Paymenl amounl set forlh opposite such date. Upon satisfaction by Lessee of such
purchase conditions, Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee as is,
without warranty, express or implied, except that the Equipment is free and clear of any liens created by Lessor.
19. NOTICES. All notices to be given under this Lease shall be made in wriling and mailed by certified
mail, return receipt requested, to the olher party al its address set forth herein or at such address as the party may
provide in vriling from time lo time. Any such notice shall be deemed to have been received five days subsequent
to such mailing.
20. SECTION HEADINGS. All section headings conlained herein are for the convenience of
reference only and are not intended to define or limit the scope of any provision of this Lease.
21. GOVERNING LAW. This Lease shall be construed in accordance with, and governed by the
laws of, the state of the Equipment Location.
22. DELIVERY OF RELATED DOCUMENTS. Lessee will execute or provide, as requested by Lessor,
such olher documents and information as are reasonably necessary with respect to the transaction contemplated
by Ihis Lease.
23. ENTIRE AGREEMENT; WAIVER. This Lease, together with Schedule A Equipment lease-Purchase
Agreement, Schedule B, Evidence of Insurance, Statement of Essenlial UselSource of Funds Certificate of
Incumbency, Lessee Resolution, Bank Qualified Statement, Information Return for Tax-Exempt Governmental
Obligations and the Delivery and Acceptance Certificate and other atlachmenls hereto, and other documenls or
ins ruments executed by Lessee and Lessor in connection herewith, conslitutes Ihe entire agreement behveen the
parties with respect to lhe Lease of the Equipment, and this Lease shall not be modified, amended, altered, or
changed except with the written consent of Lessee and Lessor. Any provision of the Lease found to be prohibited
by law shail be ineffeciive to the extent of such prohibition without invalidating ihe remainder of the Lease.
The waiver by Lessor of any breach by Lessee of any term, covenant or condition hereof shall not operate
as a waiver of any subsequent breach thereof.
24. EXECUTION IN COUNTERPARTS.This Lease may be executed in several counterparts, each of
which shall be deemed an original and all of which shall constitute but one and the same insirument.
ELPAshon f11.01.13
2017-10-10 Agenda Packet Page 238
IN W ITNESS W HEREOF,the parties have executed this Agreement as of the_.,3 day of June, 2016.
LESSEE: LESSOR:
CITY OF CHU A VISTA MOTOROLA SOLUTI NS, INC.
By:__ BY (
PrintedName: Title: T^+^= ia C- S a .. r`ar-
Title:l I 7JQ_
j
CERTIFICATE OF INCUMBENCY
I ` do hcrcby ccrtify that I am the duly elected or
Pri/ x Name of Secrtery/(:krk)
appointed and acting Secretary or Clerk of City of Chula Vista,an entity duly organized and existing
under the laws of the State of California that I have custody of the records of such entity, and that, as of
the date hereof,the individual(s) executing this agreement is/are the duly elected or appointed officer(s)of
such entity holding the office(s)below his/hedtheir respective name(s). I further ceRify that(i) the
signature(s)set forth above his/hedtheir respective name(s) and title(s) is/aze his/her/their true and
authentic signature(s)and(ii) such officer(s) have the authority on behalf of such entiry to enter into that
ce tain Equipment Lease Purchase Agreement number 23940, between Ciry of Chula Vista and Motorola
Solutions, Inc..
IN WITNESS WHEREOF I have executed this certificatc and affixed the seal of C1TY OF CHULA
VISTA ,hereto lhis 23 rJday ofJunc, 201G.
CHC
p y i
gy' -v'4"_'"__-+ t-'—`
SEAL f..
Signaturt of Sccreiary/Clcrk)
r'.'_ Jt- .'
OPINION OF COUN5EL 1 1 i
i
Wilh respecl to that certain Equipment Lease-Purchase Agreement#23940 by and between Motorola
Solutions, Inc. (Lessor) and the Lessee, I am of the opinion that: (i)the Lassee is,within the meaning of Sactbn
103 of the Internal Revenue Code of 1966, a state or a fully constituted political subdivision w agency of the State
of the Equipment Location described in Schedule A hereto; (ii)the execuHon,delivery and performance by the
Lessee of the Lease have been duly authaized by all necessary action on the part of the Lessee, (III)the Lease
constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; and(iv)
Lessee has suKcient monies available to make ail paymenls required to be paid under the Lease during the current
fiscal year oi the Lease, and such monies have been properly budgeted and appropriated for this purpose in
accordance with State law. This opinion may be relied upon by the Lessor and any assignee of the Lessor's rights
underthe Lease.
Attome for CITY OF CHULA VISTAY
ELPAshon_f11.01.13
2017-10-10 Agenda Packet Page 239
SCHEDULE A
EQUIPMENT LEASE-PURCHASE AGREEMENT
Schedule A 23940
Lease Number:
This Equipment Sdiedule is hereby attached to and made a part of that certain Equipment Lease-
Purchase Agreement Number 23940 ("Lease"), between Motorola Solutions, Ina ("Lessor")and City of Chula
Vista("Lessee").
L,essor hereby leases to Lessee under and pursuant to the L,ease, and Lessee hereby accepts and]eases
from L.essor under and pursuant to the L,ease, subject to and upon the terms and conditions set forth in the L.ease
and upon the terms set forth below, the following items of Equipment
UANTITY DESCRIPTION (Manufacturer, Model, and Serial Nos.)
Refer to attached Equipment List.
Equipment Location:
Initial Term: 120 Months Commencement Date:7/1/2016
First Payment Due Date: 7/1/2017
10 Annual Payments of $170,238.33 as outlined in the attached Schedule B; plus Sales/Use Tax of$0.00,
payable on the Lease Payment Dates set forth in Schedule B.
2017-10-10 Agenda Packet Page 240
EXHIBIT C-1. PRICING AND EQUIPMENT LIST
7.2 PROPOSAL PRICE DETAIL
ri:.]'q .. ..
PremierOne Software E39,088
PYQuerySernce;ServerLicense - ,. ' .
A7 GI$:Edl ngClient Plugln L.icense
PremierOne CAD6Mob/le Reporting SernceServer License.• -1
FremierOne MappngServer,license Z
PremierOne CAD Software E194,700
LP.fCAD,Ser,ye;license(Primary)•: -; '
PitCAD Dispatch(CAD Client andhfappin._-'. , _ ___
PremierOne Mobile Software 5150,671
IR1 Mobile Server License"(P,nmary)
Pflvtobile Cfient License.ivith Mobile Mapping(Concmrent UserJ. 65
PremierOne Records Software
P emierOrie Reqords Tiei 3 Server Usense,(1'to 50 users), -' . ' '}1
P,remierOne Records Client.Concunerrt Use"r,Gcense„ ' ' , ;
Advanced gurati6n Tool. -1
PremierOne•Records Jail Bookirrg and P tention; iL-----_--`" '
Motorolaanterfaces 517,200
Pasitrom pediDD• ._ '..- . 2.500
Speclracom;NetGook •-: ' - _
4 ' 50
51.eooRao;B7T.', . . . ' .. -
NetRMS,CF.S" •. 52,500
ARJIS CaII Erpat , ''. 52,500
NetRMS'Query fw CAD 8'Records . j 1,800
San Diego Reyorral Mugshot'System . • _ . Z•0
aFIS,:. '. ,l St,aoo
sra e/NCic Si.soo
w
Server Hardware and Software 566,313
HP Rack Modei:i0642 G2 tv/.Rackrrmounf Keytioa d.B:MOnitor- >':, 1
Cable Managemenf Panel;" r. Z
Ethemet;CaWes-Cat 6 Cables , ' - ' 2
HPRack MountSwitch PorBaseCanfiguration HPSBOa24GRack-
z
Nlount SYntch;HPRPS'800 RedundanLPow,
HP.Hasf Seiver,HP_OL380c Gen9--Host,Senrer-'(Dual&cwe ., j 2
Gen9v3 Processw). :' •` . .
Perimeter Router.e Fire`wa6,Fati ale-300G(BfdNfOd1000' ,
Z
accelerated s;_(2)1CV1oQ/f000por •
Server Hardware and Software -PremlerOne Jail 538,568
HPHast-Server NPOL380c;Gen9--Host Server-.(Dual Brcwe.;'
2
Gen9v3 Processor)_, "'
Storage Hardware and Software 513,489
HP, StoreOnce2000Catalyst, 27008TB Backup." : . . 1 1
Stwags.HP'Data Profector SoRvrare_
Ci y of Chula l sta,CA May 24,2016
PREMIERONE CA AND MOBILE,WRH PREMIERONE RECOROS
i6-PS£9451 v2
Motorola Solulions
Pioposal Pncing 7-2
2017-10-10 Agenda Packet Page 241
EXHIBIT C-1 . PRICING AND EQUIPMENT LIST
Other Hardware and Software -PremierOne CAD/Mobile 574,836
ILantronix UDS1 f00(one required.for eacli 911'infeAace) '' . Z
ti{{{ESR/ArcGIS Desktopsl0 ,. '
ESRI McGIS'Deskiop40 Networlc Analyst Extenslonr° '` ., . 1
PresenTense Soltwar'e CAD'Clients and Servers:. , `" Z
M7crasoR SQL•Server Enterprise Runtime Care 2012 ALNG'• ; 6
Embedded MVL 2 Licenses.core-Lic ' `- ' . .. '. .
A4icrosoR.SQLSvrEnt RuntimeCore2012AL.NG Embedded' .' ''
6
Nfaintenance MVL 2 licen'se core.Uc' , , v '. • ..
Micrasofl SysCtrDatacenteG 2012R2AlILngEmbedded MVL .
z
fUcense;ZProc . . - ^ -.. "' . • ,• •
Micro'so(t SysGYrDatacenter 2612R2 AIICng Em6eddedMaintenanbe
2
ti1VL 1License2Pioc• +
Other Hardware and Software -PremierOne Jail 523,927
IP,iesenTens"e'Sofrvrare-CAD.Gients,and Servers: '_ ' " 2
MicrosoR SQL Server SYandard Runtime Core 2012 AWG ` , 8
Embedded MVL 2 Ucenses core,'Lic ' ' - ' e5 '. '.: , , ,,
Micras6fi SysC(iDatacenfer,2012R27lllLng Embedded MVL ,2
1Lice`nse2P,roc^
Third Part Partners
b39,333
QueryServices.=Commsys Softivare Lioenses Implementation Ser4ic - 7
Canmsys SDFusiomSoRware'l7oenses Implementation Services 1
Im lem¢ntation/lnstallation,cont.
51,332,222
INTERFACEbEVELOPMENT,jMPLFMENTATION,%7EST ` : 1
Positro`n;ped1DD. .. -;> ...i- • -
17,000
Spectracom Nefclock.:• . . . 0
Rado,PT.T . 519,500
z . . ._ 37 000NetRMSCFS
ARJIS,Ca11!ExpoA'_, ; . 558.500
NetRMS Query/or CAD 6 Records ' "532,000
SanDiego.RegonalMugsiwQSystem :i`. . 569,627
AFIS. . , _ . . ,. . . , . .
545A00f` -
11,000CL:ETSMCIC.. + . -'`.. 4' „ -
SDFusi+C28onQuery ;". r. 56,204
F" S• .` 2,000CCSI.F,LOOR SPACE COST^
SHIP,PlNG_'_ i_<r; . ': . `.
j '`
5200
Subtotal 51,990,347
Sales Tax 59 47
Projed Contingency 5130,000
LESS: System Discount 5729,126)
SystemTotal 1,400,690
Years 1-10 Maintenance 1,297,865
Lifecycle Support Services 5555,212
9 :. a'` v.
53 253 767
r Note: System pricing with system discounfis con6ngent upon customer approval of the proposed
Years 1-'10 Maintenance and;Support Agreement that includes automafic,annual invoicing without
need of;issuing a purchase order.
4
May 24,2016
ciry ot chu a v s a,cA
PRENIERONE CAD AND MOBILE,W TH PREMIERONE RECORDS
16-PS-68451 Y1
Motorola So(utions
Pioposal Pricing 7-3
2017-10-10 Agenda Packet Page 242
City of Chula Vista (Schedule B)
Compound Period: Annual
Nominal Annual Rate: 3.230%
ICASH FLOW DATA
Event Date Amount Number Period End Date
1 Loan 7/1/2016 , $1,435,270.00 1
2 Payment 7/1/2017 5 170,238.33 10 Annual 7/ 1/2026
AMORTIZATION SCHEDULE- Normal Amortization, 360 Day Year
Date Payment Interest Principal Balance,
Loan 7/1/2016 1,435,270.00
1 7/1/2017 $ 170,238.33 $ 46,359.22 $ 123,879.11 $1,311,390.89
2 7/1/2018 $ 170,238.33 $ 42,357.93 $ 127,880.40 $1,183,510.49
3 7/1/2019 $ 170,238.33 $ 38,227.39 $ 132,010.94 $1,051,499.55
4 7/1/2020 $ 170,238.33 $ 33,963.44 $ 136,274.89 $ 915.224.66
5 7/1/2021 $ 170,238.33 $ 29,561.76 $ 140,676.57 $ 774,548.09
6 7/1/2022 $ 170,238.33 $ 25,017.90 $ 145,220.43 $ 629,327.66
7 7/1/2023 $ 170,238.33 $ 20,327.28 $ 149,911.05 $ 479,416.61
8 7/1/2024 $ 170,238.33 $ 15,485.16 $ 154,753.17 $ 324,663.44
9 7/1/2025 $ 170,238.33 $ 10,486.63 ' $ 159,751.70 $ 164,911.74
10 7/1/2026 $ 170,238.33 $ 5,326.59 ' $ 164,911.74 $
Grand Totals 1,702,383.30 $ 267,113.30 $1,435,270.00
INITIAL INSURANCE REQUIREMC:NT:1,425,270.00
Except as specifically provided in Section five of the Lcase hereof,Lessec agrees to pay to Lessor or its assignee the Lease Payments,including the
interest portion,in the amounts and dates specificd in the above payment schedide.
2017-10-10 Agenda Packet Page 243
EVIDENCE OF INSi1RANrE
Fire,extended coverage, public liability and properiy damage insurance for all of the Equipment listed on Schedule A number 23940
to that Equipmeni Lease Purchase Agreement number 23940 will be maintained by the CITY OF CHULA VISTA as stated in the
Equipment Lcase Purchase Agreement.
This insurance shall name MOTOROLA SOLUTIONS, INC. or its assignee as additional insured and loss payee for thc term of the
Schedule A number 23940.This insurance is provided by:
ame of insurance provider
Address of insurance providcr
City,State and Zip Code
Phone number of insurance provider
In accordance with the Equipment Lease Purchase Agreement Number 23940 ,CITY OP CHULA V ISTA,hereby certifies that
following coverage are or will be in(ull force and effect
PyPe Amount Eftective Expiration Policy
Date Datc Number
Fire and Extended Coveragc
Property Damagc
Public Liability
Certificale shall include the following:
Description: All Equipment listed on Schedule A number 23940 to that Equipment Lease Purchase Agreement number 23940.
Please include equipment cost of$1,435,270.00 and deductibles
Certificate Holder:
MOTOROLA SOLUTIONS, 1\C. and or its assignec as additional insured and loss payee
1303 E.Algonquin Road
Schaumburg IL 60196
2017-10-10 Agenda Packet Page 244
1
STATEMENT OF ESSENTIAL USE/SOiJRCE OF FUNDS
To further understand the essential govemmental use intended for the equipment together with an understanding
of the sources from which payments will be made, ple•i c •iddretie ihc fol lo vint qucs ions by completing this
form or by sending a separate letter:
As is relates to CITI' OF CHULA VISTA LEASE No. 23940
1. What is the specific use of the equipment?
2. Why is the equipment essential to the operation of CITY OF CHULA VISTA?
3. Does the equipment replace existing equipment?
If so,why is the replacement being made?
4. Is there a specific cost justification for the new equipment?
If yes, please attach outline of justification.
5. What is the expected souroe of funds for the payments due under the Lease for
the current fiscal year and future fiscal years?
5 A iTr C;Nn^r;
2017-10-10 Agenda Packet Page 245
Bank Qualified tatement
LESSEE,CITY OF CHULA VISTA,CERTIFIES THAT IT HAS NOT DESIGNATED"IHIS LEASE No.23940 AS A
QUALIFIED TAX-E3 EMPT OBLIGATION W ACCORDANCE WITH SECTION 265(b)(3)OF THE CODE AND IF THE
LESSEE H.4S DESIGNATED THIS LEASE AS A QUAUFIED TAX-EXEMPT OBLIGATION, IT HAS NOT DESIGNATED
MORE THAN$10,000,000 OF ITS OBL[GATIONS AS QUALIFIED TAX-EXEMP C OBLIGATIONS IN ACCORDANCE WITH
SUCH SECTION FOR THE CURRENT CALENDAR YEAR AND THAT IT REASONABLY ANTICIPATES THAT THE TOTAL
AMOUNT OF TAX-EXEMPT OBLIGATIONS TO BE ISSUED BY LESSEE DURING THE CURRENT CALENDAR YEAR
WILL NOT EXCEED$10,000,000.
2017-10-10 Agenda Packet Page 246
LESSEE RESOLUTION
At a duly called meeting of the Goveming Body of the L,essee (as defined in the City of Chula Vista Lease No.
23940) held on June_, 2016, the following resolution was introduced and adopted.
BE IT RESOLVED by the Goveming Board of Lessee as follows:
1. Determination of Need. The Governing Body of I.essee has determined that a true and very real need
exists for the acquisition of the Equipment or other personal property described in the Lease between
CITY OF CHULA VISTA (Lessee) and Motorola Solutions, Inc. ( Lessor).
2. Approval and Authorization. The Governing body of Lessee has determined that the I.ease,
substantially in the fonn presented to this meeting, is in the best interests of the Lessee for the
acquisition of such Equipment or other personal property, and the Go eming Board hereby approves the
entering into of the Lease by the L.essee and hereby designates and authorizes the following person(s)
referenced in the Leaseto execute and deliver the Lease on Lessee's behalf ti•ith such changes thereto as
such person deems appropriate, and any related documents, including any escrow agreemeut, necessary
to the consummation of the transactions contemplated by the Lease.
3. Adoption of Resolution. The signatures referenced in the Lease from the designated individuals for the
Goveming Body of tbe Lessee evidence the adoption by the Goveming Body of this Resolution.
2017-10-10 Agenda Packet Page 247
Fam$38-G Information Return for Tax-Exempt Governmental Obligations
Under Internal Revenue Code section 149(e) OMB No.75n5-072o
Rev.SeD z») See separate instructbns.
pepartment ot:neTreasury Caution:U the issue price is under$100,000,use Form 8Q38-GC.
4 tunal Revenue S ice
Reporting Authority I(Amended Retum,check here >
2 Issuer's emO Y e^tifica;ion number(EIN)
1 Issuer's name
City of Chula Vista
3a Name of person(o;ner lhan issuer)wi:h vrtam ihe RS maY°ate about his re;urn(Sea inSVUCtions) b TNephone num0er o'oNer person stqwn m 3a
d NumGer entl s:reet(or P.O.box II mail5 not delivered to sVeet atldress) RooMsu te 5 Repon number(FOr HS Use Ony)
3
276 Fourth Ave.
6 Cily.town,a pos:oHice,sta;e,antl ZIP wtle
Date o1 issue
Chula Vista CA 97910
7I7I2016
9 CUSIP rumbg
e Narne of issue
Equipment Lease Wrchase Agreement 23940
10a Name and tdle of otlicer or other empbyee o lhe'swer efiom Ne IRS may call lor more Nformetbn(sre 10b Telephme nunba of oKcer or olher
t)
mployee sho m on 70a
Type of Issue(enter the issue price . See the instructions and attach schedule.
11 Education. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11
12 Health and hospital . . . . . . . . . . . . . . . . . . . . . . . . . .
2
13 Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . . .
13
14 Public safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
14 t. 435.z7o.00
15 Environment(including sewage bonds) . . . . . . . . . . . . . . . . . . . .
5
16 Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
16
17 Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
17
18 Other.Describe
B - -
19 If obligations are TANs or RANs,check only box 19a . . . . . . . . . . . . . ' '_ , . '
If obligations are BANs,check only box 19b . . . . . . . . . . . . . . . .
20 if obligations are in the form of a lease or installment sale,check box . . . . . . . . , .. , , ' .0
Description of Obligations.Complete for the entire issue for which lhis form is bein filed.
c)Statetl redemPlion la)WeighL^tl el Y'ield
a)Fnal maturity tlate b)Issua p ce
p;we at ma:vily everage maWnty
21 71112026 1.435,270.00 $ . 1,435,270.00 10 yr5 3.23 gb
Uses of Prooeeds of Bond Issue(including underwriters' discount)
22 Proceeds used for axrued interest . . . . . . . . . . . . . . . . . . . . .
z2
23 Issue price of entire issue(enter amount from line 21,column(b)) . . . . . . . 23 t,a35,270.00
24 Proceeds used for bond issuance costs(ncluding undenvriters'discount). . 24
25 Proceeds used for credit enhancement . . . . . . . . . . . .
25
26 Proceeds allocated to reasonably required reserve or replacement fund . 26
27 Proceeds used to currently refund prior issues . . . . . . . . . 27
28 Proceeds used to advance refund prior issues . . . . . . . . . 28
29 Total(add lines 24 through 28) . . . . . . . . . . . . . . . . . . . . . . .
Z9
30 Nonrefunding proceeds of the issue(subtract line 29 from line 23 and enter amount here) . 30
Description of Refunded Bonds.Com lete this part onl for refundin bonds.
31 Enter the remaining weighted average maturity of the bonds to be curtenily refunded . . . . vears
32 Enier the remaining weighted average maturity of the bonds ro be advance refunded . . . . years
33 Enter the last date on which the refunded bonds will be called(PAM/DD/Yl'Yl . • •
34 Enter the date s the'refunded bonds were issued I o'Y'1
Fo m 8038-G . v s-zm i)
For Papervrork Reduction Act Notice,see separate instructions.ca;.No.e37 as
2017-10-10 Agenda Packet Page 248
Fortn 803B-G(Rev.&2011)
Pa9e 2
Miscellaneous
35 Enier the amount of the state volume cap allocated to the issue under section 141@)(5) . . . . 35
36a Enter the amount of gross proceeds invesled or to be invested in a guaranteed investment coniract ' .
GIC)(see instructions) . . . . . . . . . . . . . . . . . . . . . . . . . 3fia
b Enter the final maturity date of lhe GIC p
c Enter the name of the GIC provider
37 Pooled financings: Enier the amount of the proceeds of this Issue ihat are to be used to make loans •.
to other governmental units . . . . . . . . . . . . . . . . . . . . . . . . 37
38a If this issue is a loan made from the proceeds of anoiher tax-exempt Issue,check box> and enter the following iniortnation:
b Enter the date of the master pool obligation p
c Enier the EIN of the issuer of the master pool obligation
d Enter the name of the issuer o(the master pool obligation
39 If the issuer has designated the issue under section 265(b)(3)(B)()(III)(small issuer exception), check box . . . . >
40 If ihe issuer has elected to pay a penalty in lieu of arhitrage rebate,check box . . . . . . . . . . . . . P
41a If the issuer has identified a hedge,check here P and enier the following information:
b Name of hedge provider
c Type of hedge
d Term of hedge D
42 If the issuer has superintegrated the hedge,check boz . . . . . . . . . . . . . . . . . . . . .
43 If the issuer has established written procedures to ensure that all nonqualified bonds of this issue are remediated
according to the requirements under the Code and Regulations(see instructions),check box . . . . . . . . D
44 If ihe issuer has established written procedures to monitor the requirements of section 748,check box . . . . .
45a It some portion of the proceeds was used to reimburse expendi[ures,check here and enter the amounf
of reimbursement . . . . . . . . .
b Enter the date the official intent was adopted
UMer penaltles of D IM'•I decWre ihat I have a mined thls relum entl accompanying sche0Ne5 antl slatements,antl to the best o: rtry iaro vledge
Sig nature and OHief,lhey are true,torrect,and c mplete.N her tleclare thal I carsent to the IRS's tllscbsure of the 5wer's relum nbrmatbn,as necessary to
and P ocess this ret o ihe person Iha Iwv .o ed a o
Consent G-nR7 NA c."-rC TY Mq 1q'v"
SigriaWre issuri a U onz represen aUVe e Type or pdnt name antl iitle
Print/(ype preparer'S Proparer's signature Date PTIN
Check Q if
Paid seil-empbyed
Preparer Firm's EIN
Use Onl Fim'sname
y
Fim'sa0tlress
P OO°'
Fo 8038-G(e. s-zoi»
2017-10-10 Agenda Packet Page 249
EQUIPMENT LEASE PURCHASE A GREEMENT DELIVERY AND
ACCEPT RICE CERTIFICATE
The undersigned Lessee hereby acknowledges receipt of the Equipment described below(°Equipment°)and Lessee
hereby accepts the Equipment after full inspection lhereof as satisfaclory for ail purposes of lease Schedule A to the
Equipment Lease Purchase Agreement executed by Lessee and Lessor.
Equipmenl Lease Purchase Agreement Dale: June_, 2016
Equipment Lease Purchase Agreement No.: 23940 Lease Schedule A No. : 23940
EQUIPMENT INFORMATION
QUANTITY MODEL NUMBER EQUIPMENT DESCRIPTION
Equipment referenced in lease Schedule A#
23940. See Schedule A for a detailed
Equipment List.
LESSEE:
CITY OF CHULA VISTA
By:
Date:
2017-10-10 Agenda Packet Page 250
1111
CHULAVISfA Police Department
June 23, 2016
Motorola Solutions, Inc. and City of Chula Vista
CAD/Mobile/Jail System Lease Purchase Agreement
Statement of Essential Use/Source of Funds
Re: Lease 23940
1. What is the specific use of the equipment?
The lease agreement encompasses implementation services, software and hardware solutions
toward the replacement of the Chula Vista Police DepartmenYs Computer Aided Dispatch (CAD),
Mobile and Jail solution as outlined in the PSA agreement with Motorola Solutions 16-PS-68451 /1.
2. Why is the equipment essential to the operation of the City of Chula sta?
The Chula Vista Police DepartmenYs current CAD/Mobile/Jail systems are obsolete and no longer
meet the business needs of the department. The Police Department is upgrading its
CAD/Mobile/Jail systems in order to the Motorola PremierOne suite of services and has agreed to a
ten year relafionship with Motorola Solutions, Inc. for continued maintenance and lifecyde support
services.
3. Does the equipment replace existing equipment?
YES.
If so, why is the replacement being made?
The Department's current CAD/Mobile/Jail solutions are obsolete and no longer meet the
business needs of the department. The upgrade was identified as a key goal in the
departmenYs strategic plan to improve operations.
4. Is there a specific cost justfication for the new equipment?
No speafic cost justification. PSA agreement 16-PS-68451 2 was negotiated between Motorola
Solutions, Inc. and the City of Chula Vista. The PSA and lease agreements were approved by a
unanimous vote of the City Counal on June 14, 2016. See attached City Counal Resolution.
5. What is the expected source of funds for the payments due under the Lease for the current
fiscal year and future fiscal years?
All funds will be encumbered as part of the Chula Vista Police Department's General Fund as
approved by the Ciry Finance Department and City Manager.
c c S v
Vem Sallee, Captain
Support Operations
Chula Vista Police Department
vsallee(a chulavistapd.orq
619-691-5230
315 Fourth Avenue,D1S P-200, Chula Vista. CA 91910 I www.chula vtapd.org I (619)691-5150 I fax 619)55-56102017-10-10 Agenda Packet Page 251
RESOLUTIO \O. 2016-11
RESOLliT10\' OF THE C1Tl' COUi CIL OF THE C[Tl' OF
CHULA 'fSTA 'AIV"ING THE C0 4PETITI\'E FORMAL BID
REQUIREMEA T A\'D r PPROVING THE EQUIPMENT AI D
SOFTWARE LEASE COT TRACT IlTH \40TOROLA
SOLUTlO\S. It'C. FOR THE PRET41ER0\iE C01 9AUTER
AIDED DISP.4TCH .\D MOBIL[. \VITH PR.E 4IEROT E JAfL
HARDR'.4RE. SOFTWARE AT D SER\%ICES SOLUTIO\
1\'HERE..45: the Police Depanment's current Computer .4ided Dispatch (C.AD) system is
o-er eiahteen ears old and no lon er meets the Department's technologica! and operational
needs: and
1%HEREAS, replacement of the current CAD svstem has been identified as a critical
infrastructure need of the Police Department; and
VHEREAS. the Police Depanment and ITS Department ha e conducted extensi e
research toH ard the replacement of the current Police Department CAD svstem; and
1'HERE.4S; the Police Deparvnent CAD project team sun eyed six different vendoTS and
dedicated more than 46 hours of staff time researchine the best CAD. bbile'dJail s•stem to
meet the needs of the Police Department for the next decade; and ' •
11'HEREAS, the CAD project team and Police Department s[aff recommend the Motorola
Solutions, Inc. PremierOne sofrware suite after having conducted an extensi e infortnal proposal
process that determined that the lotorola Solutions, Inc. PremierOne Suite of soft aze products;
indudine C.4D, T4obile and Jail solutions; represents the best balance of price: advanced
technology and leading support desiened to enhance Police Depanment Operations; and
1-IER.EAS; Police Depanment staff neeotiated a 5902;618 total system and maintenance
discount combined a ith a ten (]0) }•ear lease contract at a competiti e rate, therebv enablins the
Department to implement the ne proeram immediatelv vith no impact to the Fiscal Year
2016/2017 General Fund: and
1jHEREAS; the ?olice and ITS Departments are seel:ine appro•al to enter into an
equipment and soft are lease convact for the inteerated CAD svstem ith support sen ices
throu h Motorola Solutions Inc.: and
1rHEREAS; ro minimize the annual fiscal impact. the Policz Depanment ill enter inm a
ten (10) .ear equipment and soft+°aze lease contract vith \lotorola Solutions; Inc.: and
l'HEREAS, the Police Department negotiated ten ears of standard maimenancc and
lifec cie main enance at compe iti e and fi ed rates to maintain a statc-of-the-an s stem for the
teRn of the contract: and
2017-10-10 Agenda Packet Page 252
Resolution No. 2016-11
Paee \ o. 2
1 HEREAS; the City Council finds, pursuant to Chula Vista Municipal Codc scction
2.6.070.B.3, that competitive biddine is not required for this equipmenl and sofiware lease
contract ti ith Motorola $olutions Inc.: because competitive biddine in this unique context is
impractical, and the City's best inEerests are materially better sen ed by the Police Department`s
careful and exhaustive re iew of similar systems offered by se eral vendors to find the best fit
for ils needs and budget, consistent with due diligence and good purchasing practices.
OW. THEREFORE, BE ]T RESOLVED that thc Cit Council of the City of Chula
Vista vaives the competiti e formal bid requirement.
BE [T FURTHER RESOLVED by the City Council of the City of Chula Vista, [hat it
appro es the equipment and sofrti are lease contract ith Motorola Solutions; Inc. for the
PremierOne Computer Aided Dispatcn and Mobile; vith PremierOne Jail hard+aze, sofr°aze
and sen ices solution, in the form presented; ith such minor modifications as may be required
or appro ed b the Ciq Attome, a cop of which shall be kept on file in the Office of the Cin
Clerk, and authorizes and directs the Citp Manager to execute same.
Presented b Approved as to form b}
Q .
Da id Bejaran Glen R. oog'ns
Police Chief itv A rne
2017-10-10 Agenda Packet Page 253
Resolution ?o. ?0] 6-11
Paae No. 3
P.ASSED_ APPROVED: and ADOPTED 'o• the Cit Council of'the Cin of Chula Vista,
Califomia. this ]3th da of June 2016 b the follo iine ote:
Al'ES: Councilmembers: .euilar, Bensoussan, 4cCann, and Salas
N?,l'S: Councilmembers: 'one
ABSEi T: Councilmembers: I 4iesen
9arv as. •1a or
AnEST:
f
Donna R. \iorris. C\ C. Cin Clerk
STaTE OF C.4LIFOIL\IA
COU1T1' 0 SAN D[EGO )
C1TY OF CHUL.A VIST.A
I. Donna R. l orris, Ci[ Clerk of Chula Vist Catifomia do herebv cenif• that the fore oin
Resolution \o. 2016-] l as duh passed. appro ed, and adopted by the City Council at a
regular meetine of the Chula \%ista Cit Council held on the 14th da of June 201b.
E ecuted this ]4th da of June 2016.
l-i",u.a N`c.-,
Donna R. \oms. CMC. Citv Clerk
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City of Chula Vista
Staff Report
File#:17-0414, Item#: 5.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING THE
SUBMITTAL OF AN APPLICATION FOR A HABITAT CONSERVATION FUND PROGRAM GRANT,
WILDLIFE AREA ACTIVITIES, FROM THE STATE OF CALIFORNIA DEPARTMENT OF PARKS AND
RECREATION OFFICE OF GRANTS AND LOCAL SERVICES, AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO EXECUTE A STANDARD AGREEMENT IF SELECTED FOR
SUCH FUNDING, ANY AMENDMENTS THERETO, AND ANY RELATED DOCUMENTS
NECESSARY FOR IMPLEMENTATION OF THE GRANT
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
The State of California Department of Parks and Recreation Office of Grants and Local Services
released a notice of funding availability for the Habitat Conservation Fund Program. This program
provides funding for projects that protect rapidly disappearing wildlife habitats that support
California’s unique and varied wildlife resources. The Wildlife Area Activities Projects are defined as
an event, or series of events to be accomplished with grant funds, such as a nature interpretation,
educational, or other enrichment project, (e.g., classes, trips, etc.), organized and/or conducted by
the grantee, and intended to bring urban residents into park and/or wildlife areas.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality
Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as
defined under Section 15378 of the State CEQA Guidelines because the proposed action consists of
a governmental fiscal activity which, on its own, would not result in a potentially significant physical
impact on the environment. However, when the actual project(s) for which the grant monies are
earmarked are adequately defined and ready to be carried out, the appropriate environmental review
and documentation will be required. Therefore, pursuant to Section 15060(c)(3) of the State CEQA
Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
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File#:17-0414, Item#: 5.
DISCUSSION
Protecting, restoring, and enhancing wildlife habitat and fisheries are vital to maintain California’s
quality of life. The impacts of the increase in the state’s human population results in an urgent need
to fund projects that protect rapidly disappearing wildlife habitats that support California’s unique and
varied wildlife resources.
In response to this need, the people of California voted to enact the California Wildlife Protection Act
of 1990, Chapter 9, Fish and Game Code, which largely defines the Habitat Conservation Fund
(HCF) Program.
There are seven eligible project categories: habitats for deer/mountain lions, rare, endangered,
threatened, or fully protected species, wetlands, anadromous salmonids and trout, and riparian, trails,
and wildlife area activities.
The Wildlife Area Activities Projects are defined as an event, or series of events to be accomplished
with grant funds, such as a nature interpretation, educational, or other enrichment project, (e.g.,
classes, trips, etc.), organized and/or conducted by the grantee, and intended to bring urban
residents into park and/or wildlife areas.
In partnership with the City of Chula Vista, the Living Coast Discovery Center will create a community
program to encourage urban families to hike, explore, and protect local habitats and wildlife. HELP
(Hike, Explore, Learn, Protect) Chula Vista will conduct 120 interpretive hike programs and 48
community clean-up projects and serve up to 4,200 people (approximately 500 different families)
from underserved communities over four years.
Based on the program, the City is requesting up to $100,000 in grant funds.
The City’s promotional campaign, “This Is Chula”, encourages residents and visitors to eat, work, and
play in Chula Vista, the second-largest city in the San Diego metropolitan area. HELP Chula Vista will
challenge families to explore the local parks and open spaces and provide interpretation programs on
relevant environmental topics through guided hikes and community clean-up projects.
·Guided interpretive hikes will take place at Sweetwater Marsh, where the Living Coast is
located, and in several locations throughout Chula Vista including Otay Valley Regional Park,
Rice Canyon, Mother Miguel, and Morrison Pond. The Living Coast will conduct 48 programs
onsite at Sweetwater Marsh and 72 programs offsite at other locations in Chula Vista. This
program will serve up to 3,000 people.
·Community clean-up projects will take place at several locations in Chula Vista including D
Street Fill, J Street Marina, and Sweetwater River. The Living Coast will conduct 48 community
clean-up projects, engaging up to 1,200 people and removing approximately 24,000 pounds of
debris from local parks and waterways.
Today, more than 80 percent of American families live in urban areas, and many lack easy access to
safe outdoor spaces, according to the U.S. Department of the Interior. At the same time, kids are
spending more hours than ever before in front of screens instead of outside. Providing opportunities
for students and families to spend time outdoors allows them to experience the natural world around
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File#:17-0414, Item#: 5.
for students and families to spend time outdoors allows them to experience the natural world around
them and inspires positive attitudes towards the environment.
To encourage community participation, the Living Coast will create a “challenge” for families to attend
three hikes and one clean-up project. The Living Coast will monitor attendance as part of its program
evaluation and award certificates of completion after a family has finished the challenge. Families will
receive a family four-pack to visit the Living Coast Discovery Center, a non-profit zoo and aquarium.
HELP Chula Vista builds on existing programs and partnerships currently conducted by the Living
Coast Discovery Center and the City of Chula Vista, including a five-year grant awarded to the Living
Coast by the Port of San Diego and ongoing collaborative programs with the U.S. Fish and Wildlife
Service.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the City Council and has found no property holdings with
500 feet of the boundaries of the property which is subject of this action. Staff is not independently
aware, and has not been informed by any Councilmember, of any other fact that may constitute a
basis for a decision maker conflict of interest in this manner.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. This action supports
the goals of a Healthy Community and a Connected Community by connecting the community to park
and open space in healthy activities. It also supports the goal of Strong and Secure Neighborhoods
by providing new opportunities for the community to utilize public facilities in a positive and safe way.
CURRENT YEAR FISCAL IMPACT
If awarded, these grant funds will allow the City to appropriate funds to the Living Coast Discovery
Center to provide the activities identified in the Project Proposal. Match funding is provided by a grant
to the Living Coast Discovery Center from the Unified Port of San Diego. Grant awards are not
expected to occur in the current fiscal year.
ONGOING FISCAL IMPACT
If awarded, staff will return to Council to appropriate grant funds.
ATTACHMENT
1. Project Proposal
2. Project Location Map
Staff Contact: Tim Farmer, Principal Recreation Manager
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE SUBMITTAL OF AN
APPLICATION FOR A HABITAT CONSERVATION FUND
PROGRAM GRANT, WILDLIFE AREA ACTIVITES, FROM
THE STATE OF CALIFORNIA DEPARTMENT OF PARKS
AND RECREATION OFFICE OF GRANTS AND LOCAL
SERVICES, AND AUTHORIZING THE CITY MANAGER OR
HIS DESIGNEE TO EXECUTE A STANDARD AGREEMENT
IF SELECTED FOR SUCH FUNDING, ANY AMENDMENTS
THERETO, AND ANY RELATED DOCUMENTS NECESSARY
FOR IMPLEMENTATION OF THE GRANT
WHEREAS, the people of the State of California enacted the California Wildlife
Protection Act of 1990, which provided funds to the State of California for grants to local
agencies to acquire, enhance, restore or develop facilities for public recreation and fish and
wildlife habitat protection purposes; and
WHEREAS, the State Department of Parks and Recreation has been delegated the
responsibility for the administration of the Habitat Conservation Fund (“HCF”) Program, setting
up necessary procedures governing project applications under the HCF Program; and
WHEREAS, said procedures established by the State Department of Parks and
Recreation require the applicant to certify by resolution the approval of application(s) before
submission of said application(s) to the State; and
WHEREAS, the City desires to apply for an HCF Program grant and, if successful, will
be required to into a contract with the State of California to complete the project(s); and
WHEREAS, the City desire to authorize the submittal of a grant application and to
empower the City Manager to execute all documents necessary to allow the City to apply for,
and implement, the grant.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista hereby:
1. Approves the filing of an application for the Habitat Conservation Fund Program; and
2. Certifies that the City has, or will have available prior to commencement of any work
on the project included in this application, the required match and sufficient funds to
complete the project; and
3. Certifies that the City has, or will have, sufficient funds to operate and maintain the
project(s); and
4. Certifies that City staff has reviewed, understands, and agrees to the provisions
contained in the contract shown in the grant administration guide; and
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Resolution No. _________
Page 2
5. Delegates authority to the City Manager, or designee, to conduct all negotiations,
execute and submit all documents, including, but not limited to applications,
agreements, amendments, payment requests and so on, which may be necessary for
the completion of the project; and
6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules,
regulations and guidelines.
Presented by
Kelley Bacon
Deputy City Manager
Approved as to form by
Glen R. Googins
City Attorney
2017-10-10 Agenda Packet Page 264
CITY OF CHULA - HABITAT CONSERVATION FUND PROGRAM – WILDLIFE AREA ACTIVI TIES 2017 1
HIKE, EXPLORE, LEARN, PROTECT (HELP) CHULA VISTA
NEED
Chula Vista is located at the center of one of the richest cultural, economic and
environmentally diverse regions in the United States. It is the second-largest city in San Diego County
with a population of 265,000. Chula Vista boasts more than 50 square miles of coastal landscape,
canyons, rolling hills, mountains, quality parks, and miles of trails. Recently the city launched a
campaign entitled “This is Chula” to familiarize members of the community with the many
recreational and cultural amenities that can be found within the city. “This is Chula” was launched in
response to survey commissioned by the City of Chula Vista that found that residents and community
members were not aware of the amazing array of recreational opportunities available within the city.
The purpose of “This is Chula” is to inform and encourage community members take
advantage of Chula Vista’s cultural and outdoor resources. Citing the need and benefit of emphasizing
the use of outdoor spaces, the San Diego Foundation’s “Parks for Everyone” states the need for
family focused outdoor recreation is “Fun is not frivolous; children have the right to the simple joys of
playing in safe … green spaces.” Parks provide a place for social support and an opportunity for self-
determination—both important factors in lowering anxiety and improving a person’s overall mood.
Parks and outdoor spaces satisfy our need for social interaction by enticing residents into public
spaces with trees, greenery, and venues for sports and active recreation. Parks become a source of
community building, pride, and inspiration for further neighborhood improvements and
revitalization. Social interaction and neighborhood spaces have been identified as key facets of
healthy communities.
2017-10-10 Agenda Packet Page 265
CITY OF CHULA - HABITAT CONSERVATION FUND PROGRAM – WILDLIFE AREA ACTIVI TIES 2017 2
In the spirit of true community building, an outdoor lifestyle should be strongly reinforced,
not just as an individual value, but as a family value too. This is reinforced through findings of study
authored by the Physical Activity Council1 which states that building the critical connection to nature
at an early age is vital to the enjoyment of the outdoors later in life. Further, youth report spending
time with family and friends as a top reason why they enjoy the outdoors. We intend to offset the
trends indicating that kids are spending more hours than ever before in front of screens instead of
outside. Providing opportunities for families to spend time outdoors allows them to experience the
natural world around them and inspires positive attitudes towards the environment. So, to engage
urban youth and entire families, we must emphasize the importance of the outdoors as a lifestyle
choice to foster a generation of passionate outdoor enthusiasts and committed stewards to Chula
Vista and beyond.
SITE ACCESS
According to the National Institute of Health, participation in physical activity in parks can be
influenced by numerous factors, including their proximity to where people live, the number and
condition of facilities and amenities, park safety, aesthetics, and program offerings, fees, and levels of
supervision2. Accounting for these factors, proposed sites that were selected offer free admission, are
accessible, offer ample free parking and are in close proximity to public transportation and bike trails.
Below are the sites selected along with accessibility attributes:
1 www.physicalactivitycouncil.com/pdfs/current.pdf
2 https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4082954/
Sites
Entrance Fee
Public Transportation
Free Onsite
Parking
Wheel Chair/Stroller
Accessible
Sweetwater Marsh –
San Diego Bay National
Wildlife Refuge
None Bus, trolley, and bike
trails, complimentary
shuttle to the site
Yes Yes
2017-10-10 Agenda Packet Page 266
CITY OF CHULA - HABITAT CONSERVATION FUND PROGRAM – WILDLIFE AREA ACTIVI TIES 2017 3
All sites offer both easy and moderate terrain to challenge every age and meet every physical
limitation. Each site’s features and conditions will be advertised prior to each event and will also be
listed on event registration. Clean-up activities can be tailored to each person’s capacity to
participate – ranging from extremely easy to moderate.
Financial barriers have been eliminated with free admission to each site. In a day when a family
of any size has very little recreational options because of costs, it is our policy to offer every
opportunity at no charge. Further, supplies such as water and snacks will be provided through
community donations in order to eliminate any possible financial burdens. As incentives for families
to participate, the Living Coast Discovery Center will offer complimentary passes for admission to
their world-class aquarium and animal exhibits.
Projects will be conducted on weekends to provide optimal opportunity for everyone to
participate. The time commitment to participate is extremely responsive to many people’s busy
schedule. Project duration will range between 1 -3 hours.
Cultural and Community Building is one of many aspects of this program. HELP Chula Vista is
about bringing communities, families, and multiple cultures together to connect with local parks and
wildlife areas. The program will be marketing all over the city to encourage diverse backgrounds to
engage in the various activities offered throughout the year.
Sites
Entrance Fee
Public Transportation
Free Onsite
Parking
Wheel Chair/Stroller
Accessible
Mother Miguel (Rock
House Trail)
None Bus Yes Yes
D-Street Landfill (Clean-
up Site)
None Bus, trolley, and bike
trails
Yes No
Morrison Pond None Bus Yes Yes
Sweetwater River
Channel (Clean-up Site)
None Bus Yes No
J-Street Marina & Park None Bus and bike trails Yes
No
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STAKEHOLDERS
To create a truly all-inclusive and collaborative public initiative, the city of Chula Vista and
Living Coast Discovery Center will build on existing collaborations with local businesses, non-profits,
and agencies. The Living Coast has an existing network of community groups, school districts, and
volunteers that will expand our reach to the urban families of Chula Vista. Larger parties who are
anticipated to participate are major community partners such as U.S. Fish and Wildlife Services, the
County of San Diego and the Unified Port of San Diego. Community partners such as scout troops,
civic groups, nonprofits, and school districts will refer participants and/or volunteer to facilitate this
multi-faceted project.
Having operated since 1987 and formally an asset run by the City of Chula Vista, the Living
Coast Discovery Center will take the lead in implementing and coordinating the outdoor events. The
Living Coast has an impressive track record of providing environmental education in outdoor spaces
to nearly 20,000 kids annually. The Living Coast also hosts additional activities such as nature hikes,
outdoor day camps, and a broad range of environmental education all focused on out-door
recreation, bio-diversity, conservation, wildlife and ocean preservation, gardening and composting
and many other environmental topics.
With over 30 years of collaboration, the City feels confident that The Living Coast and expert
staff can design and execute all the programs in this application. To ensure active input as to program
design and implementation, we will incorporate comments from initial pre-surveys through the
registration process. With these surveys, as well as personal narratives and comments, our team will
be able to make decisions about the program and make further improvements to fulfill the needs of
the community.
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APPLICANT CAPACITY
The City of Chula Vista has successfully administered numerous state and federally-funded
projects, and has consistently received exemplary performance ratings. The Living Coast Discovery
Center has a long record of successful public grants and projects in addition to the long-term
operating agreement with the City. The City of Chula Vista maintains a sound financial management
system that complies all grant compliance needs with the applicable financial, accounting, and
reporting departments. This closely monitored management systems allows for accurate financial
reporting to reflect expenditures in accordance with the terms of the grants being administered.
In addition, the Living Coast Discovery Center has extensive experience in managing various
government grants, understanding the need for timely results, reporting, providing steps to complete
measurable goals and outcomes with strict adherence to timeline and required performance.
Because the City has longstanding relationship with the Living Coast, we have first-hand
knowledge of their vast, multi-year experience in conducting similar projects with common elements
– engaging Chula Vista participants in various outdoor activities. Each organization has the capacity
coordinate and to meet the goals of this project. Partners will provide input and cooperate in the
evaluation process, but the Living Coat will take the lead in administering evaluation and make
recommendations to incorporate new innovative ideas and flexible course corrections if needed.
Project partners are firmly committed to submitting status reports, grant outcomes, and project
details within their scope of responsibility.
PROJECT DESCRIPTION
HELP Chula Vista will challenge families to explore the local parks and open spaces and
provide interpretation programs on relevant environmental topics through guided hikes and
community clean-up projects throughout the city. In partnership with the City of Chula Vista, the
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Living Coast Discovery Center will create, implement, and evaluate HELP Chula Vista to connect the
local community with local parks and wildlife areas, learn how to be safe in these areas, and discover
how they can make an impact to protect and conserve wildlife.
This program is designed to inspire and educate residents through up-close and personal
exposure to the biological diversity located in Chula Vista and the greater San Diego region. HELP
Chula Vista will conduct 120 interpretive hike programs and 48 community clean-up projects and
serve up to 4,200 people (approximately 500 different families) from underserved communities over
four years.
The emphasis behind this project are not the activities but the opportunity to offer
environmental education that is relevant to each site.
Project Elements: We feel that multiple experiences will reinforce the participant’s appreciation to
local wildlife areas. Families will be challenged to participate in 4 unique activities within 12 months:
1 walk in a local Refuge, and
1 clean-up in their community
Marketing and Promotion: In partnership with the City, the Living Coast will promote this project to
reinforce the City’s marketing campaign “This Is Chula”. HELP Chula Vista will be promoted online, in
traditional and social media, and at community events. The Living Coast Discovery Center will
coordinate and manage marketing of the program. The Living Coast will also track participation and
award certificates of completion after a family has finished the challenge. Families will receive a
family four-pack to visit the Living Coast Discovery Center, a world class non-profit zoo and aquarium.
Through visits to local wildlife areas and refuges, participants will have the unique experience of
viewing endangered species and other wildlife thriving in their natural habitats.
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Goal and Objectives
Goal 1: Our primary goal is to engage community members in the most interactive and
innovative ways so that their natural outdoor experiences and our conservation focused
education is retained throughout their lives.
o Measurable Objective: To capture input from a variety of stakeholders the Living
Coast will seek community participants to provide input regarding the overall project.
o Measurable Objective: The Living Coast will create pre-and post-evaluation surveys
and a 3-month post project survey to be taken electronically or during registration by
each participant. These surveys are intended to measure connection to wildlife,
knowledge retention of safe practices to do in a wildlife area, and any change in
attitudes towards the protection and appreciation for outdoor wildlife areas.
Goal 2: Guided interpretive hikes will take place in the following locations: Otay Valley
Regional Park (OVRP), Rice Canyon, Mother Miguel, Morrison Pond, and Sweetwater Marsh
on San Diego Bay National Wildlife Refuge, where the Living Coast is located .
o Measurable Objective: The Living Coast will conduct 48 programs onsite at
Sweetwater Marsh and 72 programs offsite at other locations in Chula Vista. A total of
120 events over 48 months.
o Measurable Objective: This program will recruit and serve up to 3,000 people through
outreach using social media, email newsletters, and networking with local businesses,
community and service clubs, and nonprofits.
Goal 3: Community clean-up projects will take place at Sweetwater Marsh and at several
locations in and around Chula Vista including D Street Landfill, J Street Marina, and
Sweetwater Channel.
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o Measurable Objective: The Living Coast will conduct 48 community clean-up projects,
engaging up to 1,200 people over 48 months
o Measurable Objective: Clean-up events will remove approximately 24,000 pounds of
debris from local parks and waterways.
o Measurable Objective: The Living Coast will provide interpretive education at the
events to show participants the impact of their actions on local wildlife. The Living
Coast will create pre-and post-evaluation surveys and a 3-month post project survey to
be taken electronically or during registration by each participant. These surveys are
intended to measure connection to wildlife, knowledge retention of safe practices to
do in a wildlife area, and any change in attitudes towards the protection and
appreciation for outdoor wildlife areas.
Target Population: Families and children of all ages, ethnicities and compositions are our
primary target population. HELP Chula Vista will engage people with lower economic status to be
aware of the local wildlife area habitats. We will increase awareness among residents of the access to
and recreational activities available in local parks and wildlife refuges which will in turn encourage
appreciation and awareness of our natural resources. The Living Coast participates in over 60
community events where HELP Chula Vista can be promoted to target populations.
Long-term Community Impact: Because we engaging with children and families, we aim to
deliver a variety of outdoor experiences coupled with relevant environmental education to provide a
life-long appreciation of the outdoors as a “first choice” source of recreation. We hope to reverse the
trend of most youth whose lives revolve around television and electronics. According to the No Child
Left Behind Legislative Study of 2009, kids that participate in restoration and stewardship activities
relate to the environment and develop vital attitudes, knowledge, and skills. They learn about
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science, history, language arts, math, art, and music outside in nature. When children go outdoors to
learn, they study site history, measure and observe the Earth’s wonders, analyze soil, and learn the
biology of native ecosystems. Plainly speaking, they learn about science and become interested in
STEM topics that prepares them to succeed as adults. Additionally, we will show families and youth
the value of wildlife areas and the benefits of safely engaging in activities in such parks. Through
interpretive hikes and clean-up projects families will learn essential life lessons such as personal
preparedness, safety practices for wildlife area activities, and the amazing impact of community
collaboration for the restoration of important wildlife habitats. Essentially our very future relies on
every citizen becoming wise stewards that treasure and protects the environment to sustain
everyone, including future generations.
SITE LOCATION AND ACTIVITIES
Each location was selected carefully to represent a variety of parks and wildlife areas found
throughout the City of Chula Vista. All sites were considered for their access, popularity, and
importance to the community. The hike sites were also considered for their relative connection to
local wildlife areas and environmental topics of interest. The clean-up sites occur in and around the
City of Chula Vista in strategic locations. Most of these locations are also adjacent to San Diego Bay
and therefore affect both land and aquatic ecosystems.
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Site locations, conditions, and the purpose of site selection is captured in the following table:
Site Amenities Topic for Education/
Reason for site selection
Sweetwater Marsh at
San Diego Bay
National Wildlife
Refuge
Walking trails throughout Refuge,
pollinator garden, animal exhibits,
natural protected habitats, outcomes of
conservation, opportunities to observe
endangered species and a wide variety
of animals in their natural habitats.
Complimentary shuttle to site. Close to
bus and trolley lines. Living Coast
Discovery Center is located within
Sweetwater Marsh.
The main topic for this area is birds and Refuges.
The site itself is a living breathing teaching tool
to show participants the need to protect wildlife
areas and the benefits it provides to the
community. Due to the number of migratory
and local bird species that visit the marsh year-
around, this location is ideal for observing birds
including species, such as the endangered light-
footed Ridgway’s rails and their nesting sites.
Otay Valley River Park
Multiple trails and popular park with
ample parking and close to public
transportation. The walking trails here
are relatively easy and flat. They can
accommodate wheel chairs and strollers
in certain areas. There is ample parking
and proximity to public transportation.
The main educational topic for this area is native
wildlife – how to identify and respect local
animal species. The pond serves as a great place
to observe fish, turtles, and birds, making it an
ideal location to talk about different kinds of
wildlife and how they are affected by urban
traffic.
Rice Canyon
The walking trails here are relatively
easy and with mild incline (only 100 feet
elevation change throughout the whole
3 miles). Trails can accommodate wheel
chairs and strollers in most areas. We
will include a short (about 1 mile) and
longer hike (2-3 miles) option through
the canyon. There is ample parking and
proximity to public transportation.
Education topic for this area will be native plants
– how to identify and respect local plant species.
The plants in the canyon during bloom season
are incredible, making it a great spot to teach
families about local plants and their importance
to wildlife areas bordered by urban ecosystems
Mother Miguel
The hiking trail here is medium to
difficult with steep inclines (900 feet
elevation change throughout the whole
4.5 miles). There is ample parking and
proximity to public transportation.
Education topic is watersheds and how urban
areas affect local wildlife with its trash and
pollution. The views of the City of Chula Vista
will be a great teaching point to demonstrate
how water helps connect all areas – both urban
and native alike – as water travels through a
watershed.
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Site Amenities
Topic for Education/
Reason for site selection
Morrison Pond
The walking trails here are relatively
easy and flat. They can accommodate
wheel chairs and strollers in most areas.
We will include a short (about 1 mile)
and a longer hike (2-3 miles) option
around the pond. There is ample parking
and proximity to public transportation.
The main education topic for this area will be
native wildlife – how to identify and respect
local animal species. The pond serves as a great
place for fish, turtles, and birds, making it an
ideal location to talk about different kinds of
wildlife and how they are affected by urban
traffic.
J Street Marina
D Street Landfill
Sweetwater Channel
(Clean-up sites)
The channels feed into the San Diego
Bay and is subject to tidal influences
throughout the day. The rise and fall of
the sea level brings in thousands of tons
of trash. There is ample parking and
proximity to public transportation. Lots
or commercial activities and businesses
close by. Proximity to bike paths.
Teaching topics include the impact trash has on
San Diego Bay, where variety of families
frequent for recreational purposes, and the
impact families can make on local wildlife areas.
Educators will emphasize the need to preserve
natural resources and prompt a discussion on
the impact of pollution in both urban and
wildlife ecosystems.
PARTNERSHIP OPPORTUNITIES
The City of Chula Vista and Living Coast Discovery Center have partnered stakeholders with
extensive expertise in environmental education and knowledge of local wildlife areas. The partners
will participate in creating a well-rounded program to promote the variety of wildlife area habitats
available within the city limits. The Living Coast has its own audience through which they will recruit
volunteers and community participants, as well as existing partnerships in Chula Vista and beyond.
The Living Coast meets the criteria extremely similar to the vision goals of California Department of
Parks and Recreation's Office of Grants and Local Service (OGALS):
Committed to providing quality customer service in every interaction and transaction as
honest, knowledgeable, and experienced grant administrators.
Sensitive to local concerns while being mindful of prevailing laws, rules and regulations and
culture and traditions of the residents of Chula Vista.
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Responsive to the needs of partners such as nonprofits, businesses, civic organizations and
schools while working to improve the quality of life for residents of Chula Vista.
The Living Coast has established a 30-year presence in Chula Vista and has staff, expertise,
track record and ability to serve each participant. The Living Coast has scientific, botanical, wildlife,
and geographic and terrain, recreation and conservation specialists on staff who are experts in the
local ecology, wildlife, and environmental issues regarding this area. Additionally, they have the
capacity to meet the goals of the project having conducted hundreds of similar projects engaging
local people in the outdoor events every year. The Living Coast has offered access to their 300+
volunteers to facilitate the implementation of the project. The Living Coast is also the area’s hub of
environmental education by providing wide range of environmental education programs designed to
reach people of all ages. Match funding for HELP Chula Vista was awarded to the Living Coast from
the Port of San Diego environmental education grant through 2022. Partnering organizations will
contribute to the planning and offer expertise as to content of the environmental education. Further,
the Living Coast will continue to seek community resources to ensure this project is continued and
could be replicated well beyond the terms of the grant.
PRE-ACTIVITY KNOWLEDGE EVALUATION
The Living Coast Discovery Center staff will review all pre, post and 3-month evaluations to
ensure that programs adapt to meet the program’s established goals and objectives. Additionally, we
will share this information with the participants, schools, researchers, stakeholders and donors or
funders who want to inspect our programs processes and outcomes.
The Living Coast will send targeted surveys to guests/families that pre-register for an
upcoming HELP Chula Vista event (whether it is for the onsite hike, offsite hike, or a clean-up). These
surveys will be optional, but will include questions about the guest’s experience in wildlife areas, their
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opinion on the need for wildlife areas, and their comfort level participating in proposed activities.
These pre-surveys will also be available at registration of each activity for guests that did not
preregister or did not wish to participate in the survey online. Each party will be highly encouraged to
take the survey as part of their activity.
In addition to formal surveys, staff members will be directed to ask informal questions to the
entire group and poll them on their comfort, knowledge, and experience levels of the activity (i.e.
wildlife watching, hiking, and/or clean-ups and habitat restoration). Staff will report the general
responses of the group after the completion of their program.
Quantitative data analysis will be conducted on both the formal survey and informal surveys
by our staff members. We will also gather narratives from staff, volunteers, and guest participants to
analyze qualitatively the experiences our participants are having and assess the degree of their
understanding of the information being taught.
POST-ACTIVITY KNOWLEDGE EVALUATION
The Living Coast will conduct both informal and formal surveys to guests/families that
participated in a HELP Chula Vista event (whether it was for the onsite hike, offsite hike, or a clean-
up). The informal survey will be a quick poll done by our staff, to assess the degree by which the
group understood the messages given during the hike/clean-up and if they will participate again in
future events. The Living Coast has a track record of success in conducting surveys among participants
with a 90-95% return rate on surveys administered. These post-evaluation surveys will include
questions about the persons overall experience in the event, their understanding of the impact urban
ecosystems have on wildlife ecosystems, their opinion on the need for wildlife areas, and their
comfort level participating in future outdoor activities. These post surveys will also include follow up
questions to understand the guests’ retention of the information taught during a hike or clean-up
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activity, including their understanding of personal preparedness and safety practices for such
activities.
Quantitative data analysis will be conducted on both the formal survey and informal surveys
by our staff members. We will also gather narratives from staff, volunteers, and guest participants to
analyze qualitatively the experiences our participants are having and assess the degree of their
understanding of the information being taught.
3 Month Follow-Up Survey: The Living Coast will send targeted surveys to guests/families that
participated in a HELP Chula Vista event (whether it was for the onsite hike, offsite hike, or a clean-
up). These surveys will be sent approximately three months after their participation in the event.
These post-evaluation surveys will include questions about the persons overall experience in the
event, their understanding of the impact urban ecosystems have on wildlife ecosystems, their opinion
on the need for wildlife areas, and their comfort level participating in future outdoor activities. These
post surveys will also include follow up questions to understand the guests’ retention of the
information taught during a hike or clean-up activity, including their understanding of personal
preparedness and safety practices for such activities.
Quantitative data analysis will be conducted on the formal survey. We will also gather
narratives from guest participants in the form of social media and electronic (e-mail)
communications. These will be analyzed qualitatively to assess their personal experiences and the
degree of their understanding of the information taught during the programs.
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City of Chula Vista
Staff Report
File#:17-0442, Item#: 6.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING
AUTHORIZED STAFF ACCESS TO FEDERAL LEVEL SUMMARY CRIMINAL HISTORY
INFORMATION FOR EMPLOYMENT PURPOSES, INCLUDING VOLUNTEERS AND
INDEPENDENT CONTRACTORS
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
The City of Chula Vista is currently authorized to receive State-level summary criminal history
information for potential employees, volunteers and independent contractors through the State of
California Department of Justice (DOJ) Live Scan Fingerprint Submission System.
Staff recommends approving a resolution authorizing staff to receive Federal-level summary criminal
history information for employment purposes from the Federal Bureau of Investigation (FBI).
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality
Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as
defined under Section 15378 of the State CEQA Guidelines; therefore, pursuant to Section 15060(c)
(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review
is required.
BOARD/COMMISSION RECOMMENDATION
N/A
DISCUSSION
Penal Code Sections 11105(b)(11) and 13300(b)(11) authorize cities, counties, districts and joint
powers authorities to access State and local summary criminal history information for employment,
licensing or certification purposes. Additionally, Penal Code Section 11105(b)(11) authorizes cities,
counties, districts and joint powers authorities to access Federal level criminal history information by
transmitting fingerprint images and related information to the Department of Justice to be transmitted
to the Federal Bureau of Investigation. Furthermore, Penal Code Sections 11105(b)(11) and 13300
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to the Federal Bureau of Investigation. Furthermore, Penal Code Sections 11105(b)(11) and 13300
(b)(11) require that there be a requirement or exclusion from employment, licensing, or certification
based on specific criminal conduct on the part of the subject of the record.
Prior to extending conditional offers of employment, the City requires candidates to complete and
pass a criminal background check conducted through the State of California Department of Justice
fingerprint-based background check. The City is currently authorized to receive State and local-level
summary criminal history information for potential employees, volunteers and independent
contractors through the State of California Department of Justice (DOJ) Live Scan Fingerprint
Submission System.
Penal Code Sections 11105(b)(11) and 13300(b)(11) require the City Council, board of supervisors,
governing body of a city, county or district or joint powers authority to specifically authorize access to
summary criminal history information for employment, licensing, or certification purposes.
Staff recommends approving a resolution authorizing staff to receive Federal-level summary criminal
history information for employment purposes from the Federal Bureau of Investigation (FBI). This will
allow the City to receive information on convictions obtained outside the state of California.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or
clerical in nature and, as such, does not require the City Council members to make or participate in
making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4
(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't
Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City
Council member, of any other fact that may constitute a basis for a decision maker conflict of interest
in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. The position changes
support the City-wide strategic goal of Operational Excellence by providing assurance that persons
employed by the City of Chula Vista will adhere to the highest standards of integrity, professionalism,
and community service.
CURRENT YEAR FISCAL IMPACT
The fee for receiving Federal level summary criminal history information is an additional $17 per
fingerprint submission for potential employees and $15 per fingerprint submission for potential
volunteers. The total net cost is estimated to be $5,400 for the remainder of the fiscal year. There is
anticipated salary savings projected in the Human Resources Department to absorb the additional
cost, resulting in no net impact to the General Fund.
ONGOING FISCAL IMPACT
The ongoing costs associated with this proposed change will be incorporated into the baseline salary
budget of the Human Resources Department in future fiscal years.
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ATTACHMENT
N/A
Staff Contact: Courtney Chase
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AUTHORIZED STAFF ACCESS
TO FEDERAL LEVEL SUMMARY CRIMINAL HISTORY
INFORMATION FOR EMPLOYMENT PURPOSES,
INCLUDING VOLUNTEERS AND INDEPENDENT
CONTRACTORS
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) authorize cities,
counties, districts and joint powers authorities to access state and local summary criminal history
information for employment, licensing or certification purposes; and
WHEREAS, Penal Code Section 11105(b)(11) authorizes cities, counties, districts and
joint powers authorities to access federal level criminal history information by transmitting
fingerprint images and related information to the Department of Justice to be transmitted to the
Federal Bureau of Investigation; and
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require that there be a
requirement or exclusion from employment, licensing, or certification based on specific criminal
conduct on the part of the subject of the record; and
WHEREAS, prior to extending conditional offers of employment, the City requires
candidates to complete and pass a criminal background check conducted through the State of
California Department of Justice; and
WHEREAS, the City is currently authorized to receive State and local-level summary
criminal history information for potential employees, volunteers and independent contractors
through the State of California DOJ; and
WHEREAS, staff recommends approving a resolution authorizing staff to receive
Federal-level summary criminal history information for employment purposes from the Federal
Bureau of Investigation (FBI) which will allow the City to receive information on convictions
obtained outside the state of California; and
WHEREAS, Penal Code Sections 11105(b)(11) and 13300(b)(11) require the city
council, board of supervisors, governing body of a city, county or district or joint powers
authority to specifically authorize access to summary criminal history information for
employment, licensing, or certification purposes.
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NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Chula
Vista approves authorized staff to access Federal level summary criminal history information (in
addition to the currently authorized State level summary criminal history information) for
employment purposes (including volunteers and independent contractors) and may not
disseminate the information to a private entity.
Presented by Approved as to form by
Courtney Chase Glen R. Googins
Director of Human Resources City Attorney
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City of Chula Vista
Staff Report
File#:17-0456, Item#: 7.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN
AMENDMENT (LETTER OF UNDERSTANDING) TO THE CURRENT MEMORANDUM OF
UNDERSTANDING (PREVIOUSLY EXTENDED TO JUNE 30, 2020) BETWEEN THE CITY OF
CHULA VISTA AND THE CHULA VISTA POLICE OFFICER’S ASSOCIATION REGARDING OUT-OF-
CLASS PAY FOR ACTING CAPTAINS AND RECRUITMENT INCENTIVE PROGRAM/NEW HIRE
LATERAL INCENTIVE PAY
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
The Chula Vista Police Department continuously recruits Peace Officers to fill vacancies. As an
additional incentive to recruit experienced Peace Officers the City is proposing to double the current
lateral incentive pay.
Additionally, to address long-term leaves at the management level of the Police Department, the City
is recommending Police Lieutenants be compensated when working out-of-class as an Acting Police
Captain.
ENVIRONMENTAL REVIEW
Environmental Notice
The activity is not a “Project” as defined under Section 15378 of the California Environmental Quality
Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3) no environmental
review is required.
Environmental Determination
The Director of Development Services has reviewed the proposed activity for compliance with the
California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as
defined under Section 15378 of the State CEQA Guidelines because it will not result in a physical
change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines,
the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The Chula Vista Police Department continuously recruits Peace Officers to fill vacancies. For several
years the City has been unable to reach full staffing at the rank of Peace Officer. While the number
of vacancies has decreased, there continues to be vacant positions within the rank of Peace Officer.
As an additional incentive to recruit experienced Peace Officers the City is proposing to double the
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File#:17-0456, Item#: 7.
As an additional incentive to recruit experienced Peace Officers the City is proposing to double the
current lateral incentive pay from a maximum of $5,000 to a maximum of $10,000 for Peace Officers
depending on the years of experience they have as a Peace Officer.
Additionally, to address long-term leaves at the management level of the Police Department the City
is recommending Police Lieutenants be compensated when working out-of-class as an Acting Police
Captain. By providing out-of-class pay, the department will allow Lieutenants to gain experience in
the role of Captain and maintain operational excellence during leaves of absence of current Captains.
DECISION-MAKER CONFLICT
Staff has determined that the action contemplated by this item is ministerial, secretarial, manual, or
clerical in nature and, as such, does not require the City Council members to make or participate in
making a governmental decision, pursuant to California Code of Regulations Title 2, section 18702.4
(a). Consequently, this item does not present a conflict under the Political Reform Act (Cal. Gov't
Code § 87100, et seq.). Staff is not independently aware, and has not been informed by any City
Council member, of any other fact that may constitute a basis for a decision maker conflict of interest
in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. Approval of this Letter
of Understanding supports City Initiative 1.2.3 Retain and attract quality employees under the
Operational Excellence goal.
CURRENT YEAR FISCAL IMPACT
There is anticipated salary savings projected in the department to absorb the additional cost,
resulting in no net impact to the General Fund.
ONGOING FISCAL IMPACT
Not applicable.
ATTACHMENT
(1) Proposed Amendment (Letter of Understanding) to MOU between the City of Chula Vista and
the Chula Vista Police Officer’s Association regarding Acting Pay for Captains and Lateral
Incentive Pay
Staff Contact: Courtney Chase
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING AN AMENDMENT (LETTER OF
UNDERSTANDING) TO THE CURRENT MEMORANDUM OF
UNDERSTANDING (PREVIOUSLY EXTENDED TO JUNE 30,
2020) BETWEEN THE CITY OF CHULA VISTA AND THE
CHULA VISTA POLICE OFFICER’S ASSOCIATION
REGARDING OUT-OF-CLASS PAY FOR ACTING CAPTAINS
AND RECRUITMENT INCENTIVE PROGRAM/NEW HIRE
LATERAL INCENTIVE PAY
WHEREAS, the City Council approved an extension and amendment of the
Memorandum of Understanding (“MOU”) between the City and the Chula Vista Police Officer’s
Association (“CVPOA”) on February 28, 2017 and extended the MOU to June 30, 2020; and
WHEREAS, the Chula Vista Police Department continuously recruits Peace Officers to
fill vacancies; and
WHEREAS, for several years the City has been unable to reach full staffing at the rank of
Peace Officer; and
WHEREAS, while the number of vacancies has decreased, there continues to be vacant
positions within the rank of Peace Officer; and
WHEREAS, the City and CVPOA desire to increase the Recruitment Incentive Program/
New Hire Lateral Incentive Pay (“Lateral Incentive Pay’) by increasing the current maximum of
$5,000 to $10,000 to assist with filling current Peace Officer vacancies; and
WHEREAS, to address long-term leaves at the management level of the Police
Department, the City is recommending (as is CVPOA) that Police Lieutenants be compensated
when working out-of-class as an Acting Police Captain which allow Lieutenants to gain
experience in the role of Captain and maintain operational excellence during leaves of absence of
current Captains;
WHEREAS, to effectuate the above requests to provide for increased Lateral Incentive
Pay and out-of-class pay for police Lieutenants assigned as an Acting Captain, the City and
CVPOA submit a proposed amendment (Letter of Understanding) to the current MOU
(“Amendment”), a copy of which is on file in the City Clerk’s Office, to reflect the proposed
changes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it hereby does approve the Amendment between the City of Chula Vista and the
Chula Vista Police Officer’s Association regarding out-of-class pay for Acting Captains and
Lateral Incentive Pay in the form substantially presented and that the City Manager may make
such minor modifications as maybe approved or required by the City Attorney’s Office.
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Presented by Approved as to form by
Courtney Chase Glen R. Googins
Director of Human Resources City Attorney
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AMENDMENT (LETTER OF UNDERSTANDING) TO MOU BETWEEN THE CITY OF
CHULA VISTA AND CHULA VISTA POLICE OFFICER’S ASSOCIATION
REGARDING OUT-OF-CLASS ASSIGNMENT PAY FOR ACTING CAPTAINS
(ARTICLE 2.06) AND RECRUITMENT INCENTIVE PROGRAM/NEW HIRE
LATERAL INCENTIVE PAY (ARTICLE 2.15)
The City of Chula Vista (“City”) and the Chula Vista Police Officer’s Association (“CVPOA”)
via this Amendment agree to further amend the MOU (extended to expire on June 30, 2020 via
prior amendment) between the City and CVPOA as follows:
1. Article 2.06-Amended: Article 2.06 is now amended to read as follows:
“ARTICLE 2.06 OUT-OF-CLASS ASSIGNMENT
I. Sworn personnel who are assigned duty as an Acting Agent, Acting Sergeant, or Acting
Lieutenant in the Patrol Division for a period of at least more than one half of their
regularly scheduled continuous work shift (excluding shift overlap(s)) shall receive
compensation at a rate of five percent (5%) above his or her base pay. Payment will be
retroactive to the time the out-of-classification assignment commenced and will continue
until the out-of-classification assignment ends, provided the above greater than one half
of one full-shift minimum is met. Personnel assigned duty as an Acting Agent, Acting
Sergeant or Acting Lieutenant in the Patrol Division during any shift overlap period will
receive out-of-classification compensation for that overlap period provided the above
greater than one half of one full-shift minimum is met.
II. Sworn personnel who are assigned duty as an Acting Agent, Acting Sergeant, or Acting
Lieutenant in a division other than Patrol for a period of at least one continuous week (40
consecutive hours) shall receive compensation at a rate of five percent (5%) above his or
her base pay. Payment will be retroactive to the time the out-of-classification assignment
commenced and will continue until the out-of-classification assignment ends, provided
the above full week minimum is met.
III. Effective September 15, 2017, sworn personnel who are assigned duty as an Acting
Captain for a period of at least one continuous work week (40 consecutive hours) shall
receive compensation at a rate of five percent (5%) above his or her base pay.
IV. The assignment of Acting Agent, Acting Sergeant, or Acting Lieutenant, or Acting
Captain shall be made in writing and shall indicate the day and time the assignment
begins. Out-of-classification assignment pay shall be calculated to the nearest quarter
hour.”
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2. Article 2.15-Amended: Article 2.15 is now amended to read as follows:
“ARTICLE 2.15 RECRUITMENT INCENTIVE PROGRAM/NEW HIRE LATERAL
INCENTIVE PAY
II. [New Hire Lateral Incentive Pay]
1. New hires who come into the Chula Vista Police Department from another public law
enforcement agency on or after April 10, 2013 through October 12, 2017 with
external law enforcement experience will receive lateral incentive pay of $1000 for
each full year of external experience brought to the City for up to five (5) years of
experience or a maximum of $5,000.
The external law enforcement experience shall consist of full time (not reserve) POST
certified (not limited police powers) employment as a police officer, sheriff’s deputy,
or California Highway Patrol Officer. Credit will only be given for full years of
service. There shall be no credit for partial years of service and there will be no round
up of number of years. Thus, for example, if a lateral has 1 year and 3 months
experience, they have one full year of service and shall get $1000. If a lateral has 1
year and 11 months experience, they have one full year of experience and shall get
$1000.
Lateral incentive pay for each full year of qualifying external law enforcement
experience will be paid at the following intervals until the incentive is paid in full:
$1,000--Upon completion of the hiring process
$1,000--At the successful completion of the City probationary period
$1,000--Every year thereafter on the employee’s anniversary date, up to the $5,000
maximum.
In no event will an employee receive more than the maximum of $5,000 lateral
incentive pay.
2. New hires who come into the Chula Vista Police Department from another public law
enforcement agency on or after October 13, 2017 with external law enforcement
experience will receive lateral incentive pay of $2000 for each full year of external
experience brought to the City for up to five (5) years of experience or a maximum of
$10,000.
The external law enforcement experience shall consist of full time (not reserve) POST
certified (not limited police powers) employment as a police officer, sheriff’s deputy,
or California Highway Patrol Officer. Credit will only be given for full years of
service. There shall be no credit for partial years of service and there will be no round
up of number of years. Thus, for example, if a lateral has 1 year and 3 months
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experience, they have one full year of service and shall get $2,000. If a lateral has 1
year and 11 months experience, they have one full year of experience and shall get
$2,000.
Lateral incentive pay for each full year of qualifying external law enforcement
experience will be
paid at the following intervals until the incentive is paid in full:
$2,000--Upon completion of the hiring process
$2,000--At the successful completion of the City probationary period
$2,000--Every year thereafter on the employee’s anniversary date, up to the $10,000
maximum.
In no event will an employee receive more than the maximum of $10,000 lateral
incentive pay.
2.3.This New Hire Lateral Incentive pay is of limited duration and the City may end this
incentive pay, in its sole and unfettered discretion, at any time and for any reason by
providing CVPOA written notice of its intent to terminate this incentive pay and an
effective date of such termination.”
FOR THE CITY OF CHULA VISTA: FOR CVPOA:
____________________________ ____________________________
Courtney Chase David Oyos
Director of Human Resources President, Chula Vista Police Officer’s
Association
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City of Chula Vista
Staff Report
File#:17-0424, Item#: 8.
CONSIDERATION OF A LOAN FOR THE PURCHASE OF REAL PROPERTIES LOCATED AT 750
AND 754-760 ANITA STREET FOR THE FUTURE DEVELOPMENT OF AFFORDABLE HOUSING
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING
AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING
OF HEALTH AND SAFETY CODE SECTION 34176, (1) APPROVING A LOAN OF UP TO
$3,300,000 FOR LAND ACQUISITION AND PRE-DEVELOPMENT EXPENSES TO WAKELAND
HOUSING AND DEVELOPMENT CORPORATION OR AN AFFILIATED DEVELOPMENT ENTITY
FOR A NEW DEVELOPMENT TO BE LOCATED AT 750 AND 754-760 ANITA STREET AND
RELATED COVENANTS TO OFFER RENT- AND INCOME-RESTRICTED APARTMENTS FOR
LOWER-INCOME HOUSEHOLDS; AND (2) AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO NEGOTIATE AND EXECUTE ALL DOCUMENTS RELATED TO THE LOAN AND
THE ACQUISITION AND DEVELOPMENT OF THE SITES IN A FORM APPROVED BY THE CITY
ATTORNEY’S OFFICE
RECOMMENDED ACTION
Council / Authority adopt the resolution.
SUMMARY
Wakeland Housing and Development Corporation (“Developer”) is requesting a loan commitment for
land acquisition and predevelopment costs of up to a total of $3,300,000 to support creation of new
affordable rental housing for very low income households located at properties known as 750-752
and 754-760 Anita Street in the southwestern area of Chula Vista (“Project”). Approval of the
recommended actions will enable Developer to assemble the necessary financing for the Project.
ENVIRONMENTAL REVIEW
Environmental Notice
The Director of Development Services has reviewed the proposed Project for compliance with the
California Environmental Quality Act (CEQA) and has determined that the Project qualifies for a
Class 32 infill development categorical exemption (15332) for new residential units on residential
property consistent with the Residential Apartment (R-3) zoning designation, therefore no further
environmental review or documentation is required.
Environmental Determination
The Director of Development Services has reviewed the proposed Project for compliance with the
California Environmental Quality Act (CEQA) and has determined that the Project qualifies for a
Class 32 infill development categorical exemption (15332) for new residential units on residential
property consistent with the Residential Apartment (R-3) zoning designation, therefore no further
environmental review or documentation is required.
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BOARD/COMMISSION RECOMMENDATION
With current vacancies on the Housing Advisory Commission, the Commission was unable to
consider the Project due to a lack of quorum.
DISCUSSION
To facilitate and materially assist the housing industry in providing adequate and affordable housing
for all economic segments of the community and to provide a balance of housing opportunities for
very low income, low income and senior households, the City of Chula Vista (“City”) has adopted
Chula Vista Municipal Code (“CVMC”) Chapter 19.90 [Affordable Housing Incentives], consistent with
Sections 65915 and 65917 of the California Government Code. Should an applicant agree to
construct housing units to be restricted for occupancy by very-low and low-income households as set
forth in CVMC §19.90.040, upon the request of the applicant, the City shall make incentives
available, in accordance with CVMC §19.90.050, including paragraph (A)(2)(e) [Financial Incentives].
Wakeland Housing and Development Corporation (“Developer”) has proposed the development and
construction of an affordable rental housing development for very low and low income households on
property located at 750-752 and 754-760 Anita Street in the southwestern area of Chula Vista
(“Project”). To facilitate the development and financing of the Project, Developer has requested, in
accordance with CVMC Chapter 19.90, a land acquisition and predevelopment loan of up to (or not to
exceed) three million three hundred thousand dollars ($3,300,000) to support creation of new
affordable rental homes. Project specific predevelopment costs may include feasibility studies,
consulting fees, architects, engineers, legal fees and site control expenses such as title reports.
Land acquisition costs may include costs for the land, title and recording and any reasonable carrying
costs.
In today’s competitive land market, developers have found it difficult to negotiate long option periods
to acquire land necessary for development of affordable housing which typically involves a minimum
of 18 months to receive a commitment of the differing layers of financing and to secure land-use
entitlements. If a long term option is negotiated, the land price is more costly because of the
extended period. Nonprofit affordable housing developers, such as Wakeland, have difficulty in
accumulating significant enough cash resources to pay for predevelopment work that can take
several years or to acquire land in a competitive real estate market.
Acquisition of land at the full cost to the developer or with a long term option can serve as an
impediment to the production of affordable housing. With the Housing Authority’s assistance, the
affordable housing developers' carrying costs are reduced while seeking funding from other sources,
which contributes to lower overall project costs. Staff is supportive of assisting affordable housing
developers with acquisition funding earlier in the predevelopment phase of a project to make them
more competitive in securing site control of land and reduce land acquisition costs.
The Property & Project
The real properties to be acquired consists of two separate parcels totaling approximately 1.54 gross
acres as follows (see Attachment 1):
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It is anticipated that acquisition of the properties may result in the displacement of tenants.
Developer will be responsible relocation of pre-existing tenants in compliance with applicable State
and federal laws. These residents will receive priority for affordable housing developments and rental
assistance programs.
Zoning for the properties is currently Palomar Gateway District - Palomar Residential Village (PRV)
permitting residential apartments with a General Plan designation of Residential High. The parcels
are flat and present no significant impediments to future redevelopment of the sites.
The properties are in an ideal location for the convenience of residents and for competitive financing
programs. The Project will be within comfortable walking and biking distance to recreational and
education opportunities and neighborhood services and has direct access to public transportation.
Nearby amenities and services include:
§½ Mile from Palomar Transit Center
§½ Mile from Food 4 Less and other shopping
§¾ Mile from Elementary and High School and Harborside Park
§1 Mile from South Chula Vista Library
The Project site supports a healthy living environment with its walkability.
The properties were appraised in September 2017. This value is based on a highest and best use as
vacant land for redevelopment to multifamily residential. The appraiser found that the existing
improvements contribute no value to the properties. The Land Acquisition Loan is set at a maximum
of the appraised value and additional costs associated with predevelopment costs associated with
the proposed development.
A Phase I Environmental Site Assessment has been prepared. The purchase and sale contract
stipulates that the seller represents to the best of its knowledge that the site is free of contamination
and that the seller is responsible for any contamination of which it is aware or subsequently
discovered on the site.
Future development plans anticipate the removal of all existing buildings replaced with approximately
47 affordable rental homes for very low and low income households, in a mix of bedroom unit sizes, a
small community room and laundry facilities. A small percentage of the project will be restricted for
occupancy by persons with special needs at an extremely low income level, such as persons with
disabilities or veterans. The Project is proposed as a joint partnership with Developer to bring their
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disabilities or veterans. The Project is proposed as a joint partnership with Developer to bring their
strengths and financing skills to the Project and its experience in providing housing for a special
needs population.
The Applicant
With over 6,000 housing units in its portfolio across California, Developer has significant experience
in developing affordable housing. Developer's developments are diverse in housing type, unit type
and financing structure, and they vary in size from 6 units to 504 units. Recent projects in San Diego
County include: “Atmosphere”, a 205 unit rental project including 51 units for supportive housing for
special needs residents in downtown San Diego and Talmadge Gateway, a 100 percent permanent
supportive housing community for seniors in partnership with City Heights Community Development
Corporation. In Chula Vista, Developer has partnered with the City and Family Health Centers for
“Lofts on Landis”, a 33-unit rental project in the heart of Third Avenue Village in Chula Vista and the
award winning “Los Vecinos” a 42-unit rental project in Southwest Chula Vista. Developer is well-
qualified and has demonstrated their desire and commitment to partner with the City, to develop a
project that meets the City’s affordable housing objectives and to work cooperatively on the design of
the project.
Project Financing
Total costs for the development of the Project is estimated to be $14,450,200, inclusive of the value
of the land. Major funding for the Project will be through the Low Income Housing Tax Credit (LIHTC)
program (Attachment 2: Source and Uses). As with affordable housing developments with restricted
rents, leveraging of various financial resources is necessary for financial feasibility. To assist in
closing the financing gap, Wakeland has requested financial assistance from the Housing Authority’s
Low and Moderate Income Housing Asset fund (LMIHAF or “Housing Fund”), which was established
pursuant to Health and Safety Code § 34176(d) and authorized to be used pursuant to Health and
Safety Code § 33334.2, 33334.6, and 34176.1.
The use of Low and Moderate Income Housing Asset funds will necessitate a number of the units be
restricted to households with special needs at 30 percent or less of the area median income (AMI), or
$25,500 for a family of four, and those households below 50 percent AMI, or $42,500 for a family of
four. As required by State Health and Safety Code 34176.1(a)(3), at least 30 percent of the
expenditures of the Low and Moderate Income Housing Asset Fund must be used for the
development of housing affordable to, and occupied by, households earning 30 percent or less of the
area median income (AMI) and 50 percent of the expenditures for households earning 30-50 percent
AMI. With deeper affordability levels, the Housing Authority’s business terms will require the
Developer to pursue other available funds for financial feasibility, specifically funds targeted to
supportive or special needs housing development and operations, such as Mental Health Services
Act Housing Program (MHSA) or VHHP (veteran) funding, or the Affordable Housing and Sustainable
Communities (AHSC) Grant Program.
The Housing Authority’s financial assistance to fill the financing gap will be necessary to demonstrate
local commitment and leveraging of local funds in Developer’s application for the LIHTC.
Additionally, the timely encumbrance and expenditure of Low and Moderate Income Housing Asset
Fund funds is necessary or the funds will be required to be transferred to the State’s Department of
Finance and distributed to taxing entities and the Housing and Community Development Department.
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With rents restricted for all 47 units for lower income households for the required 55 year term, the
net operating income is insufficient to support a loan large enough to cover all the project costs. The
first mortgage on the project and 9% tax credits would bring approximately $9,850,000 to the project
(approximately 68% of the development costs). Therefore, there remains a financing gap of
approximately $4,600,500. A portion of the developer fee will contributed back as a source. As a gap
lender, the Housing Authority is asked to contribute $3.3 million, an amount not to exceed the fair
market value of the property, in the form of a land acquisition and predevelopment loan to fill the
remaining need. For each dollar of Housing Authority subsidy, approximately $4 of other
private/public investment is leveraged.
The Housing Authority's commitment averages $70,210 for each of the 47 units. This cost is
consistent with the per unit subsidy for this type of development in high-cost markets. Given that this
Project will also provide affordable housing for a percentage of residents with special needs at 30
percent of AMI, approximately 10 percent of the units, the deep affordability of the Project increases
the needed public subsidy. The financial assistance requested by Developer, in accordance with
CVMC §19.90.050, is necessary to provide for affordable rents and to lower development costs. The
Project cannot be built without such assistance.
The Housing Authority will execute and record the loan agreements and all associated loan
documents, in accordance with the Authority's approval, if granted, for this Project, with terms
reviewed by the City Attorney’s office and satisfactory to the Authority. Assistance will be in the form
of a land acquisition and predevelopment loan in an amount not to exceed $3,300,000 and secured
by a note and deed of trust recorded against the property. The principal and interest on the loan
would be amortized over fifty-five years and repaid from cash surplus in annual installments. As with
all the Housing Authority gap loan amounts, disbursements are made on a reimbursement basis as
evidenced by expenditure receipts; therefore, if the full approved loan amounts are not needed, the
amounts disbursed will be less than the approved amount.
The required income and rent restrictions, inclusive of serving a special needs population of
extremely low income, would be incorporated into the various deed restrictions for the property and
maintained for the full 55-year compliance period. Such restrictions would bind all subsequent
owners so that the commitment remains in force regardless of ownership. Compliance with these
restrictions would be subject annually to regulatory audit and annual tax credit certification.
Tonight’s action will direct staff and the City Manager to take the following actions to meet State
requirements for the use of Low and Moderate Income Housing Asset funds:
·Enter into all necessary documents, including but not limited to a predevelopment and land
acquisition loan agreement, all associated loan documents, and regulatory agreements to
commit, an amount not to exceed, $3,300,000 from the Low and Moderate Income Housing
Asset fund.
Public Outreach
Developer hosted a community meeting on August 8th to engage with the community, to provide
information on their proposed development, to answer questions, and to better understand the
concerns of neighborhood residents and businesses. Invitations were sent to those residents and
property owners within a 500 foot radius of the Sites. Approximately, 6 persons were in attendance,
of which 3 were residents of the subject property. As the Project moves forward, the project will be
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of which 3 were residents of the subject property. As the Project moves forward, the project will be
subject to the City’s public notification process. In addition, Developer will continue to engage with
the community by mailing informational updates on the project and sending an email newsletter
during the construction phase that alerts them to construction-related impacts in the neighborhood.
Conclusion
The Project offers opportunities to provide quality affordable housing to Chula Vista’s working families
consistent with City housing goals in a location within walking distance to neighborhood services,
employment centers, and transportation links. In addition, the Project will revitalize existing
underutilized and blighted properties. The requested financial assistance, in an amount up to (or not
to exceed) $3,300,000, provides significant leveraging of the City’s resources and is necessary to
obtain primary financing for the Project. Furthermore, staff recommends approval of a City land
acquisition and predevelopment loan as: (1) Developer, and has done much of the active advance
work associated with the Development; and (2) a land acquisition and predevelopment loan is
necessary, given the significant need for advance community communication, consideration of
needed community amenities and development requirements, and competitive real estate market.
DECISION-MAKER CONFLICT
Staff has reviewed the property holdings of the Housing Authority members and has found no
property holdings within 500 feet of the boundaries of the property which is the subject of this action.
Consequently, this item does not present a disqualifying real property-related financial conflict of
interest under California Code of Regulations Title 2, section 18702.2(a)(11), for purposes of the
Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staff is not independently aware, and has not been informed by any Housing Authority member, of
any other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy
Community, Strong and Secure Neighborhoods and a Connected Community. The development and
provision of quality affordable housing for low income households supports the Connected
Community goals as it provides housing to meet residents’ needs and priorities.
CURRENT YEAR FISCAL IMPACT
A loan to assist with the acquisition and development costs of the Project, in an amount not to exceed
$3,300,000, is available from the Housing Authority’s Low and Moderate Income Housing Asset
funds. Sufficient funds were appropriated through the adoption of the Fiscal Year 2017-18 budget for
the funding of an affordable housing project, and no additional appropriation is required at this time.
There is no financial impact to the City’s General Fund as the project and staff costs are covered by
the available Housing fund balance.
ONGOING FISCAL IMPACT
The one-time use of Housing Fund balances will result in a negative fiscal impact. However, these
funds are restricted solely for the creation or improvement of permanent or transitional affordable
housing opportunities. There is no ongoing expense associated with this action.
ATTACHMENTS
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1. Locator Map
2. Existing Sites
3. Summary of Project Sources & Uses
Staff Contact: Leilani Hines, Housing Manager
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RESOLUTION NO. __________
(HOUSING AUTHORITY RESOLUTION NO. __________)
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS
CAPACITY AS THE SUCCESSOR HOUSING ENTITY
WITHIN THE MEANING OF HEALTH AND SAFETY CODE
SECTION 34176, (1) APPROVING A LOAN OF UP TO
$3,300,000 FOR LAND ACQUISITION AND
PREDEVELOPMENT EXPENSES TO WAKELAND HOUSING
AND DEVELOPMENT CORPORATION OR AN AFFILIATED
DEVELOPMENT ENTITY (“DEVELOPER”) FOR A NEW
DEVELOPMENT TO BE LOCATED AT 750 AND 754-760
ANITA STREET (“SITES”) AND RELATED COVENANTS TO
OFFER RENT- AND INCOME-RESTRICTED APARTMENTS
FOR LOWER-INCOME HOUSEHOLDS (“PROJECT”); AND
(2) AUTHORIZING THE CITYMANAGER OR HIS DESIGNEE
TO NEGOTIATE AND EXECUTE ALL DOCUMENTS
RELATED TO THE LOAN AND THE ACQUISITION AND
DEVELOPMENT OF THE SITES IN A FORM APPROVED BY
THE CITY ATTORNEY’S OFFICE
WHEREAS, to facilitate and materially assist the housing industry in providing adequate
and affordable shelter for all economic segments of the community and to provide a balance of
housing opportunities for very low income, low income and senor households, the City of Chula
Vista (“City”) has adopted Chula Vista Municipal Code (“CVMC”) Chapter 19.90 [Affordable
Housing Incentives], consistent with Sections 65915 and 65917 of the California Government
Code; and
WHEREAS, Wakeland Housing and Development Corporation, utilizing a to-be-formed
limited partnership of which Wakeland Housing and Development Corporation will be a partner,
the “Developer,” proposes to construct a 47 unit family multifamily rental development, with
units affordable to extremely low, very low and low income households to be located at 750-752
and 754-760 Anita Street in the southwestern area of Chula Vista (the “Project”); and
WHEREAS, Developer is applying for nine percent (9%) tax credits from the Tax Credit
Allocation Committee (TCAC); and
WHEREAS, in accordance with CVMC section 19.90.050, the Developer has requested
assistance to reduce the development costs for the construction of the Project for its financial
feasibility; and
WHEREAS, the City’s evaluation of the development budget, operating pro forma, and
source and uses for the Project determined that additional financing is appropriate and necessary
in order to make the Project feasible; and
2017-10-10 Agenda Packet Page 299
WHEREAS, California Health and Safety Code sections 33334.2, 33334.6, and 34176.1
authorize and direct the Housing Authority (in its capacity as the Successor Housing Entity with
the meaning of Health and Safety Code section 34176; “Housing Authority") to expend Low and
Moderate Income Housing Asset Funds for the purposes of increasing, improving and
preserving the community's supply of low and moderate income housing available at affordable
housing cost to persons and families of low- and moderate-income, lower income, and very low
income; and
WHEREAS, pursuant to Health and Safety Code section 34176(d) the Housing Authority
has established a Low and Moderate Income Housing Asset Fund (the "Housing Fund"); and
WHEREAS, pursuant to Health and Safety Code sections 33334.2(e) and 34176.1, in
carrying out its affordable housing activities, the Housing Authority is authorized to provide
subsidies to or for the benefit of very low income and lower income households, or persons and
families of low or moderate income, to the extent those households cannot obtain housing at
affordable costs on the open market, and to provide financial assistance for the construction and
rehabilitation of housing which will be made available at an affordable housing cost to such
persons; and
WHEREAS, the Housing Authority wishes to provide Developer with a pre-development
and land acquisition loan in an amount not to exceed three million three hundred thousand
dollars ($3,300,000) from its Housing Fund to assist with the financing gap for the construction
of the Project with the loan to be secured against the Sites; and
WHEREAS, the Project furthers the goals of the City and the Housing Authority as it will
facilitate the creation of new affordable rental housing which will serve the needs and desires of
various age, income, and ethnic groups of the neighborhood and the City; and
WHEREAS, in order to carry out and implement California Health and Safety Code
sections 33334.2, 33334.6, and 34176.1 and the City’s Housing Element of the General Plan and
the affordable housing requirements and goals thereof, the City and Housing Authority propose
to enter into a Housing Authority Loan Agreement and Related Restricted Covenants (the
“Housing Authority Loan Agreement”) and City and Housing Authority Declarations of
Covenants, Conditions and Restrictions (the “Declarations”), respectively, with the Developer, to
be recorded as encumbrances to the Project, pursuant to which the Housing Authority would
make the loan to the Developer, and the Developer would agree to develop and operate the
Project in accordance with the requirements of the Housing Authority Loan Agreement and the
associated ty and Housing Authority Declarations, restricting occupancy of approximately 47 of
the apartment units in the Project to extremely low, very-low and low-income households and
rent those units at an affordable housing cost, plus 1 unrestricted apartment units which will be
the managers’ units; and
WHEREAS, the Housing Authority Loan Agreement will leverage the investment of the
Housing Authority by requiring the Developer to obtain additional financing for the construction
and operation of the Project through a combination of a loan obtained from the proceeds of an
2017-10-10 Agenda Packet Page 300
Resolution No.
Page 3
equity contribution by a limited partner investor in consideration for the “9% Tax Credits” to be
generated by the Project and other financing programs; and
WHEREAS, in accordance with the requirements of CEQA, the Environmental Review
Coordinator has determined that the proposed project qualifies for a Class 32 infill development
categorical exemption (15332) for new residential units on residential property consistent with
the Residential Apartment (R-3) zoning designation, therefore no further environmental review
or documentation is required; and,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City Chula Vista
and the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of
Health and Safety Code section 34176, that the Project is consistent with the provisions of Chula
Vista Municipal Code Chapter 19.90, wherein Developer will construct housing units to be
restricted for occupancy by very-low and low-income households as set forth in CVMC section
19.90.040; and
BE IT FURTHER RESOLVED by Housing Authority, in its capacity as the Successor
Housing Entity within the meaning of Health and Safety Code section 34176, that the financial
assistance requested by Developer, in accordance with CVMC section 19.90.050, is necessary to
provide for affordable rents and to lower development costs. The Project cannot be built without
such assistance; and
BE IT FURTHER RESOLVED by Housing Authority, in its capacity as the Successor
Housing Entity within the meaning of Health and Safety Code section 34176, that it does hereby
approve a loan from its Housing Fund to Developer for predevelopment and land acquisition
costs for a new development to offer approximately 47 rent-and income-restricted residential
units for extremely low, very-low and low-income households to be located at 750-752 and 754-
760 Anita Street in the southwestern area of Chula Vista in an amount up to (or not to exceed)
three million three hundred thousand dollars ($3,300,000) and to be secured against the Sites and
repaid from cash surplus in annual installments; and
BE IT FURTHER RESOLVED by the Housing Authority, in its capacity as the
Successor Housing Entity with the meaning of Health and Safety Code section 34176, that it
directs staff to prepare all necessary documents and any actions, as required by California Health
and Safety Code sections 33334.2, 33334.6, and 34176.1 to commit the Housing Funds, and
authorizing the City Manager, or his designee to negotiate and execute a Housing Authority
Predevelopment and Land Acquisition Loan Agreement and all associated loan documents, and
regulatory agreements and other actions necessary for the financing, acquisition and
development of the Sites and Project, consistent with the City’s standard documents as reviewed
and approved in form by the City Attorney’s office, and, at minimum, subject to the following
terms and conditions:
1. Certification of the appropriate CEQA documentation prior to any Housing Authority
Loan disbursements for any portion of the Project.
2017-10-10 Agenda Packet Page 301
2. Developer shall secure all other financing necessary for the acquisition and development
of the Project within two years of acquisition of the Sites. If Developer is unable to
receive commitment of financing within such period, the Housing Authority Loan shall
become due and payable in full or Sites shall be transferred to the Housing Authority.
3. The loan repayment will be secured by Deeds of Trust and Promissory Notes for the
properties in favor of the Housing Authority and recorded against the Project property.
The Housing Authority’s loan will be junior to the Permanent Financing and the deferred
developer fees on the Project.
4. The term of the Agency loan shall be fifty-five (55) years.
5. The outstanding balances shall all accrue simple interest at 3 percent (3%) per annum.
6. Payment of principal and interest on the Housing Authority loan shall be made out of a
fund equal to fifty percent (50%) of the “residual Receipts”, defined as the income which
remains after the payment of the debt service on the permanent loan, deferred developer
fee and reasonable operating expenses.
7. Developer will be required to operate the Project consistent with the Regulatory
Agreement required by the Project's tax credit financing, the City's Affordable Housing
Program, and the Housing Authority's financing, the covenants imposed by these
Agreements, and any other project requirements.
8. The Housing Authority assistance is based upon the assumptions presented within the
sources and uses of funds, development budget, development proforma and other
information filed with the Affordable Housing Review Application for the project as
submitted and reviewed by the City’s Development Services Housing Division. The
assistance is a maximum level of participation. It is expected that any substantive
revisions in such financing assumptions which would lead to an increase in other
resources available, would therefore reduce the level of Housing Authority assistance.
Presented by Approved as to form by
Kelly G. Broughton, FASLA Glen R. Googins
Director of Development Services City Attorney
2017-10-10 Agenda Packet Page 302
Exhibit A
Location Map
Site A 750-752 Anita Street; APN 622-072-32-00
Chula Vista, CA 91911
Site B 754-760 Anita Street; APN 622-072-34-00
Chula Vista, CA 91911
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Exhibit B
Existing Sites
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Exhibit C
Cost Funds Financing Gap
Project Cost:
Acquisition 2,968,000
Structures & Site Improvements 6,568,336
Design/Engineering 620,000
Construction Contingency 479,769
Permits & Fees 981,000
Fees, Financing Costs 1,163,582
Reserves, Legal, Audit 140,000
Other 104,500
Developer Fees 1,425,000
Subtotal $ 14,450,187
Sources of Funds
Tax Credit Equity 7,262,204
Permanent Loan 2,587,500
Subtotal $ 9,849,704 (4,600,483)$
Subsidies
Deferred Developer Fee 610,483
Special Needs Housing Funds 690,000
Housing Authority Loan (LMIHAF)3,300,000
Subtotal 4,600,483$
TOTAL 14,450,187$ 14,450,187$ (0)$
Project Dus 47
Project Cost 14,450,187$
Cost per Unit 307,450.78$ per unit
City/Housing Authority Subsidy per Unit 70,213$ per unit
City HOME Subsidy per Unit @ 11 Units N/A per unit
Housing Authority Leveraging $1 to $4
TOTAL City/HA Leveraging $1 to $4
ANITA ST AFFORDABLE HOUSING
47 Units
PROFORMA SUBSIDY ANALYSIS
Subsidy Layering Anita St/ Summary Proforma 2017_09 Revised: 10/20172017-10-10 Agenda Packet Page 305
City of Chula Vista
Staff Report
File#:17-0395, Item#: 9.
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(2):
One (1) Case.
(This item was continued from 9/26/2017.)
City of Chula Vista Printed on 10/5/2017Page 1 of 1
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City of Chula Vista
Staff Report
File#:17-0434, Item#: 10.
CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION
Initiation of litigation pursuant to Government Code Section 54956.9(d)(4):
One (1) Case.
(This item was continued from 9/26/2017.)
City of Chula Vista Printed on 10/5/2017Page 1 of 1
powered by Legistar™2017-10-10 Agenda Packet Page 307