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HomeMy WebLinkAboutReso 1987-12902 RESOLUTION NO. 12902 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND J.H.K. & ASSOCIATES FOR CONSULTING ENGINEERING SERVICES TO CONDUCT THE SWEETWATER VALLEY TRAFFIC STUDY AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT The City Council of the City of Chula Vista does hereby resolve as follows: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and J.H.K. & ASSOCIATES for consulting engineering services to conduct the Sweetwater Valley Traffic Study dated the 10th day of February , 1987, a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. Presented by Approved as to form by 0374a ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this lOth day of. February 19 87 , by the following vote, to-wit: AYES: Counci]members McCandliss, Cox, Moore, Nader NAYES: Councilmembers None ASSIAIN: C0unci ]members None ASSENT: Councilmembers Malcolm Ma/~'t~the City of Chula Vista STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chulo Vista, California, DO HEREBY CERTIFY thot the above and foregoing is a full, true and correct copy of RESOLUTION NO. 12902 ,and that the same hos not been amended or repealed. DATED City Clerk CRY OF CHUI.A VISTA CC-660 AGREEMENT FOR CONSULTING ENGINEERING SERVICES BETWEEN THE CITY OF CNULA VISTA AND JHK & ASSOCIATES FOR CONDUCTING THE SWEETWATER VALLEY TRAFFIC STUDY WHEREAS, the City of Chula Vista, the County of San Diego, the City of National City and CalTrans wish to jointly participate in a traffic study for the Sweetwater Valley; and WHEREAS, the City of Chula Vista has been designated as the lead agency for this project and is in need of professional engineering services to perform the traffic study of the Sweetwater Valley area; and WHEREAS, the City of Chula Vista has issued Requests for Proposals to engineering firms throughout the State of California; and WHEREAS, the City evaluated the proposals and qualifications of eight firms and interviewed four of these firms for possible selection; and WHEREAS, the City enlisted the assistance of representatives from other public agencies to assist in the interview process; and WHEREAS, JHK & Associates was selected as the most qualified firm for the proposed project due to the firm's successful completion of similar projects for other public clients. NOW, THEREFORE, BE IT RESOLVED that the City of Chula Vista and JHK & Associates, a consul ting firm, do hereby mutually agree as follows: I. PARTIES The parties to this agreement are the City of Chula Vista, a municipal corporation {hereinafter referred to as "CITY"); and JHK & Associates, a consulting firm (hereinafter referred to as "CONSULTANT"). II. INTENT OF THE PARTIES It is the intent of the CITY and CONSULTANT that CONSULTANT carry out the attached Proposed Scope of Work and Project Schedule (contained in ATTACHMENT "A"). It is further the intent of the CITY that CONSULTANT coordinate his work with the Technical and Policy Committees established for this study. III. OBLIGATIONS OF THE CONSULTANT CITY, pursuant to this agreement, hereby contracts with JHK & Associates {CONSULTANT) to act in its behalf directly and indirectly and in conjunction with CITY staff in carrying out the attached Work Program and Project Schedule (ATTACHMENT "A"). CONSULTANT will perform in accordance with the standard customarily provided by a experienced and competent professional engineering organization rendering the same or similar services. IV. OBLIGATIONS OF THE CITY CITY shall regularly consult the CONSULTANT for the purpose of reviewing the progress of the Sweetwater Valley Traffic Study and to provide direction and guidance to achieve the objectives of the study. The CITY shall permit access to its office facilities, files and records by CONSULTANT throughout the term of the contract. V. ADMINISTRATION OF CONTRACT The CITY hereby designates the Director of Public Works as the CITY's representative in the review and administration of the work performed by CONSULTANT, pursuant to the attached Work Program and Project Schedule {ATTACHMENT "A"). VI. PROJECT SCHEDULE AND COMPLETION DATES The CITY hereby authorizes the Director of Public Works to administer the Work Program and Project Schedule as contained in ATTACHMENT "A". VII. TERM This agreement shall become effective upon execution as authorized by the Mayor of the CITY, or his designee, and shall terminate, if not terminated pursuant to other provisions contained herein, or otherwise extended by all parties, on December 31, 1987. VIII. COMPENSATION The compensation to be paid by CITY to CONSULTANT shall be on a cost plus fixed fee (CPFF) basis in an amount not to exceed NINETY THOUSAND DOLLARS ($90,000.00) without prior approval by the City in accordance with ATTACHMENT "A", Schedule of Fees, which shall be used by the CITY in determining the amount of work completed by CONSULTANT and, therefore, the percentage of compensation to be paid by CITY to CONSULTANT each month for work program elements completed. Work program elements shall be completed by CONSULTANT in accordance with the Work Program and Project Schedule, (ATTACHMENT "A"). CITY agrees to pay the total sum invoiced and approved by the Director of Public Works each month during the duration of this agreement. IX. INTEREST OF CONSULTANT CONSULTANT presently has not, nor will have during the term of this contract, any business relationship with any person for firms doing business within the Chula Vista sphere of influence area, as identified in the City's December 1984 report, that would constitute a conflict of (nterest. -2- X. HOLD HARMLESS CONSULTANT agrees to defend, indemnify and hold harmless the CITY from and against all liability, cost and expense (including without limitation attorneys' fees) arising from loss of or damage to any property whatsoever or injury to or death of any person whomsoever caused or alleged to be caused or occasioned by the negligent act or omission of CONSULTANT or any agent or employee of CONSULTANT arising out of or in connection with this agreement or the work to be performed by CONSULTANT hereunder, except to the extent such liability, cost or expense is caused by the negligence of the CITY. CONSULTANT's liability hereunder will be limited to the proceeds recovered from CONSULTANT's insurance. Errors and omission insurance coverage for the duration of the project shall include a $1,000,000 limit per claim and a $1,000,000 annual aggregate maximum. XI. TERMINATION OF AGREEMENT FOR CAUSE If, through any cause within CONSULTANT's control, CONSULTANT shall fail to fulfill in a timely and proper manner his obligations under this agreement, or if CONSULTANT shall violate any of the covenants, agreements, or stipulations of this agreement, CITY shall have the right to terminate this agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least five (§) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports, and other materials prepared by CONSULTANT shall, at the option of the CITY, become the property of the CITY, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of notice of termination, not to exceed the amounts payable under Paragraph VIII hereinabove. XII. TERMINATION OF AGREEMENT FOR CONVENIENCE OF CITY CONSULTANT may terminate this agreement at any time and for any reason for giving specific written notice to CONSULTANT of such termination and specifying the effective date thereof, at least thirty {30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described in Paragraph VIII hereinabove shall, at the option of the CITY, become CITY's sole and exclusive property. If the agreement is terminated by CITY as provided in this paragraph, CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials to the effective date of such termination. CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this agreement except as set forth in Paragraph VIII hereinabove in the event of such termination. -3- XIII. ASSIGNABILITY CONSULTANT shall not assign any interest in this agreement, and shall not transfer any interest in the same {whether by assignment or novation), without prior written consent of CITY. It is understood that the firm of Federhart & Associates will be performing a portion of the project as a subcontractor to JHK & Associates. XIV. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE OF MATERIAL All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials or properties produced under this agreement shall be the sole and exclusive property of CONSULTANT. No such materials or properties produced in whole or in part under this agreement shall be subject to private use, copy rights, or patent rights by CONSULTANT in the United States or in any other country without the express written consent of CITY. CITY shall have unrestricted authority to publish, disclose {as may be limited by the provisions of the Public Act),'distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this agreement. XV. INDEPENDENT CONTRACTOR CITY is interested only in the results obtained and CONSULTANT shall perform as an independent contractor with sole control of the manner and means of performing the services required under this agreement. CITY maintains the right only to reject or accept CONSULTANT's work product(s). CONSULTANT and any of the CONSULTANT's agents, employees, or representatives are, for all purposed under this agreement, an independent contractor, and shall not be deemed to be an employee of CITY, and none of them shall be entitled to any benefits to which CITY employees are entitled, including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave, or other leave benefits. XVI. CHANGES CITY may from time to time require changes in the scope of the services by CONSULTANT to be performed under this agreement. Such changes, including any change in the amount of CONSULTANT's compensation which are mutually agreed upon by CITY and CONSULTANT shall be effective as amendments to this agreement only when in writing. -4- XVII. RESPONSIBLE CHARGE CONSULTANT shall assign a project manager(s) to the project for the duration of the project. No substitution for this position shall be allowed without written approval from the CITY's Director of Public Works. The project manager for JHK & Associates shall be Joel Marcuson and the project manager for Federhart & Associates shall be Jim Federhart. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this contract for engineering services this lOth day of February , 1987. CITY OF CHULA VISTA CONSULTANT BY: ~ BY: William R. Reilly~ P.E. (~ Chulavista Vice President, JHK & Associates WPC 2414E -5- SCOPE OF SERVICES This section of the proposal contains a description of the proposed activities to be undertaken by the 3HK Project Team in performing the tasks outlined in the RFP. The task descriptions should provide the proposal reviewer with an indication of how the activities will be performed during the project. Since the special considerations have been discussed in Chapter 3 of this proposal, they will not be elaborated on here. However, the task descriptions reflect approaches delineated in the previous section and in Chapter 1. A formal presentation, preceded by a presentation outline, shall be made to the Policy Committee/Technical Committee at the end of each task. TASK 1. ANALYSIS OF CURRENT DATA This task can actually be broken into three subtasks, as follows: Subtask A: Creation of an inventory for all existing traffic conditions and data in the Sweetwater Valley Corridor. Subtask B: Analysis of all related data, studies, and conditions, and determination of additional data needs. Subtask C: Collection of necessary new data to verify conditions or fill in data gaps. The entire surface street and freeway system in the corridor will be inventoried for number of traffic lanes, current street classifications, interchange locations, street width, intersection locations, traffic control equipment including signal system locations and features, traffic signal locations, multi-way stop locations, bike-lane locations, turn-lane locations~ left-turn arrow locations, and other physical characteristics related to this project. In addition, all traffic related data such as Average Daily Traffic Volumes, projected future traffic volumes, existing accident data~ turning movement counts, traffic and transportation studies for specific developments or corridors will be collected and inventoried. Of particular value will be a subregional land use/trip generation study for the South Bay area being conducted by SANDAG through the Otay Mesa Task Force (to be completed in the near future). Full field reconnaissance will be made during this activity. All available data will then be analyzed relating to traffic volumes~ street classifications, street geometrics, traffic control equipment (including interconnect systems) and accident records. A determination of the adequacy of this data will be made with a resultant list of recommended additional data to be collected. A schedule to collect all new data will be determined and the data collected with the substantial growth occurring in this corridor~ it is anticipated that traffic counts more than one year old may not reflect current conditions and that several new traffic counts will have to be conducted. TASK 2. SHORT AND LONG TERM TRAFFIC NEEDS The short term (0-5 years) portion of this study is the key and will receive 70 percent of the effort. The long term (5-15 years) portion~ while stillimportant~will receive 30 percent of the effort. An effort will be made to insure that the short- term and long-term recommendations are compatible, inasmuch as near-term improvements would be the lirst logical step towards achieving the long-term so!ution. This effort will primarily involve detailed anlaysis of volume/capacity ratios, level of service determinations for all route segments, critical intersections~ and freeway-arterial interchanges within the corridor. The capacity calculation methods as outlined in the 1985 Highway Capacity Manual will be utilized for this purpose. This analysis will be performed for short-term and long-term conditions. The main traffic facilities to be studied will be least the at following: 1. Sweetwater Road 2. Bonita Road 3. Plaza Bonita Road Willow Street 5. Central Avenue 6. San Miguel Drive 7. Otay Lakes Road. In addition to these main facilities~ the following intersections/interchanges will be studied: 1. Sweetwater Road and Route 2. Sweetwater Road and Briarwood Road 4-2 3. Sweetwater Road and Central Avenue #. Sweetwater Road and Valley Road 3. Sweetwater Road and Willow Street 6. Sweetwater Road and Plaza Bonita Road 7. Bonita Road and Central Avenue 8. Bonita Road and Willow Street 9. Bonita Road and Otay Lakes Road I0. Bonita Road and Plaza Bonita Road Bonita Road and 1-803 1 1. 12. Bonita Road and Flower Street 13. Bonita Road and Bonita Glen Drive 14. Route 34 and Briarwood Drive 13. Route 34 and Woodman Street 16. Route 3t~ and Valley Road 17. Route 3# and 1-805 18. I-g03 and East "H" Street 19. Route 125 and Blacksmith Road 20. Route 125 and San Miguel Road 21. Route 125 and Quarry Road and Corral Canyon Road 22. Central Avenue The exact alignment of SR-123 is not yet established, the above mentioned intersections and the study boundary could be modified to accommodate the results from the current County and SANDAG alternative alignment investigation. During the long-term analysis of this study, it may be desireable to determine the need for the establishment of a continuous north-south major roadway other than 1-805 and Route 23. Otay Lakes Road is one possibility. It will be necessary to coordinate future interchange locations on Route 34 with Caltrans for this endeavor to insure that such a north-south facility would tie into the system on the north side. The end product of this task will be a list of segments, intersections, and deficiencies for both the near-term and long-term interchanges that will conditions. All segments, intersections, and interchanges which fall below Level of Service "D" will be provided to the Technical Committee for review and approval. 4-3 JHK will coordinate work in detail with the Technical Committee and Policy Committee members during this task, as the products of this task will be setting the tone for the rest of the project. TASK 3. IDENTIFICATION OF TRAFFIC IMPROVEMENT PROJECTS After the level of service analysis for the short-term and long-term scenarios are completed, and the Policy Committee/Technical Committee agree to the list of deficiencies, 2HK will analyze each deficiency and make recommendations for both operational and physical improvements that would bring the level of service back to an acceptable "D". As several of the identified problems' are complex and will have more than one possible solution, it is important that each alternative be thoroughly evaluated, and the results brought before the Policy Committee/Technical Committee for consideration. Each recommended project will be evaluated utilizing at least the following criteria: 1. Existing traffic volumes. 2. Future traffic projections. 3. Capacity and level of service. t,. Existing and proposed street classifications and master plan alignments. 5. Existing and projected bottleneck areas. 6. Accident and safety analysis. 7. Innovative concepts to improve traffic flow and/or safety in the study area. 8. Environmental considerations. 9. Project funding sources and ]imitations. 10. Cost/benefit analysis. 11. $ignal~ signal systems and signal timing improvements. 12. Coordination with projects near the boundary of the Sweetwater Valley Study Area. After the projects are evaluated, they will be incorporated into the appropriate short-term and long-term project phasing program with the highest benefit]cost projects being considered for earliest implementation. JHK will coordinate with each of the affected agencies to insure compatibility with existing CIP programs (for instance, add new traffic signals or turn lanes with major street construction) and concurrence with the projects in their jurisdictions. The result of this task will be a prioritized project list lot the Sweetwater Valley corridor that will have been reviewed and accepted by each of the respective governmental agencies, as well as the Policy Committee and Technical Committee. In reviewing alternative solutions, 3HK will analyze the existing and future deficiencies with respect to any proposed connections to the main traffic facilities that would significantly improve traffic flow and traffic circulation without undue offsetting environmental impacts. This will not involve major corridor analysis for new facilities. TASK t~. FINAL REPORT AND PRESENTATION OF FINDINGS Alter the analysis in the first ~our tasks is completed, JHK will summarize all work to date in the form ol a final report and a presentation (with the Technical Committee) to the Policy Committee. The major product of the final report will be recommendations to bring the Sweetwater Valley street network up to an acceptable level of service, in an acceptable, structured manner that is compatible to the needs of the communities involved and that can reasonably be included in each jurisdic- tion's CIP. All data relating to current and future traffic conditions, traffic needs, and recommended improvements will be documented. In addition to the 75 copies of a final reports 75 copies of an executive summary will also be provided. 5. PROJECT SCHEDULE The proposed study spans six months, starting by approximately February, 1957, and ending in July, 1987. The schedule is shown in Exhibit 5-1. This schedule is based on the work tasks described in Chapter 4. 5-I 0 UJ IJJ r- 0 n-- ~ u.O 0 0(0 · ~ O~ Zn'' ,,~- Z '~- n,- aJa' z