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HomeMy WebLinkAboutReso 1986-12821 RESOLUTION NO. 12821 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BET~EEN THE CITY OF CHULA VISTA AND JHK ASSOCIATES FOR DEVELOPMENT OF THE CIRCULATION ELEMENT FOR THE GENERAL PLAN, AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT AND APPROPRIATING FUNDS THEREFOR The City Council of the City of Chula Vista does hereby resolve as follows: NO%~, THEREFORE, BE IT RESOLVED by the City Council of the City of chula Vista that that certain agreement between THE CITY OF CHULA VISTA, a municipal corporation, and JHK ASSOCIATES for development of the Circulation Element for the General Plan dated the 18 day of November , 1986 , a copy of which is attached hereto and incorporated herein, the same as though fully set forth herein be, and the same is hereby approved. BE IT FURTHER RESOLVED that the Mayor of the City of C~]ula Vista be, and he is hereby authorized and directed to execute said agreement for and on behalf of the City of Chula Vista. BE IT FURTHER RESOLVED that the sum of $67,600 is hereby appropriated from the reserve of the following respective funds to the following accounts in those funds: $57,600 from Gas Tax 250-2501-GT223; $7,500 from Traffic signal Fees 600-6000-TS34; and $2,500 from Redevelopment Funds 995-9950-BF52. Presented by Approved as to form by / . T~/omas'J. H~rf~on, City tne°rer°f~blic Works/City Engi ?(ttorney 2189a ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, this. 18th d~ of November 19. 86 , by the following vote, to-wit: AYES: Councilmembers Cox, Hoore, Campbell, Malcolm NAYES: Councilmembers None ABSTAIN: Councilmembers None ABSENT: Councilmembers HcCandliss Mayor ~f ~e City of Chula Vista · ATTEST / City Clerk ~ ' - STATE OF CALIFORNIA COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chub Vista, California, DO HEREBY CERTIFY thor the obove ond foregoing is a full, true ond correct copy of RESOLUTION NO. 12821 ,and that the same has not been amended or repealed DATED ~ City Clerk CI Y OF CHUIA VISI'A CC-660 AGREEMENT FOR ENGINEERING SERVICES BETWEEN THE CITY OF CHULA VISTA AND JHK & ASSOCIATES CONSULTING ENGINEERING SERVICES FOR A CIRCULATION ELEMENT WHEREAS, the City of Chula Vista is in need of professional engineering services to prepare a Circulation Element; and WHEREAS, the City of Chula Vista has issued an invitation to engineering finns throughout the State of California to submit their Statement of Qualifications for review; and WHEREAS, the City evaluated the qualifications of seven firms and interviewed five of these firms for possible selection; and WHEREAS, the City enlisted the assistance of representatives from other public agencies to assist in the interview process; and WHEREAS, JHK & Associates was selected as the most qualified firm for the proposed project due to the firm's successful completion of similar projects for other public clients. NOW, THEREFORE, BE IT RESOLVED that the City of Chula Vista and JHK & Associates, a consul ting firm, do hereby mutually agree as follows: I. PARTIES The parties to this agreement are the City of Chula Vista, a municipal corporation (hereinafter referred to as "CITY"); and JHK & Associates, a consulting firm {hereinafter referred to as "CONSULTANT"). II. INTENT OF THE PARTIES It is the intent of the CITY and CONSULTANT that CONSULTANT carry out the attached Proposed Scope of Work and Project Schedule {ATTACHMENT "A"). It is further the intent of the CITY that CONSULTANT coordinate his work with Mr. Bud Gray, General Project Coordinator, and other firms and individuals contributing planning or other professional services to the General Plan process. III. OBLIGATIONS OF THE CONSULTANT CITY, pursuant to this agreement, hereby contracts with JHK & Associates (CONSULTANT) to act in its behalf directly and indirectly and in conjunction with CITY staff in carrying out the attached Work Program and Project Schedule {ATTACHMENT "A"). CONSULTANT will perform in accordance with the standard customarily provided by a experienced and competent professional engineering organization rendering the same or similar services. IV. OBLIGATIONS OF THE CITY CITY shall regularly consult the CONSULTANT for the purpose of reviewing the progress of the Circulation Element project and to provide direction and guidance to achieve the objectives of the project. The CITY shall permit access to its office facilities, files and records by CONSULTANT throughout the term of the contract. V. ADMINISTRATION OF CONTRACT The CITY hereby designates the Director of Public Works as the CITY's representative in the review and administration of the work performed by CONSULTANT, pursuant to the attached Work Program and Project Schedule (ATTACHMENT "A"). VI. PROJECT SCHEDULE AND COMPLETION DATES The CITY hereby authorizes the Director of Public Works to administer the Work Program and Project Schedule as contained in ATTACHMENT "A". VII. TERM This agreement shall become effective upon execution as authorized by the Mayor of the CITY, or his designee, and shall terminate, if not terminated pursuant to other provisions contained ~)~rein, or otherwise extended by all parties, on December 31, 1987.~ VIII. COMPENSATION The compensation to be paid by CITY to CONSULTANT shall be on a fixed price basis in the amount of SEVENTY-FIVE THOUSAND SIX HUNDRED AND SEVENTY DOLLARS ($75,670.00) in accordance with ATTACHMENT "B", Schedule of Fees, which shall be used by the CITY in determining the amount of work completed by CONSULTANT and, therefore, the percentage of compensation to be paid by CITY to CONSULTANT each month for work program elements completed. Work program elements shall be completed by CONSULTANT in accordance with the Work Program and Project Schedule, (ATTACHMENT "A"). CITY agrees to pay the total sum invoiced and approved by the Director of Public Works each month during the duration of this agreement. IX. INTEREST OF CONSULTANT CONSULTANT presently has not, nor will have during the term of this contract, any business relationship with any person for firms doing business within the Chula Vista sphere of influence area, as identified in the City's December 1984 report, that would constitute a conflict of interest. -2- X. HOLD HARMLESS CONSULTANT agrees to defend, indemnify and hold harmless the CITY from and against all liability, cost and expense lincluding without limitation attorneys' fees) arising from loss of or damage to any property whatsoever or injury to or death of any person whomsoever caused or alleged to be caused or occasioned by the negligent act or omission of CONSULTANT or any agent or employee of CONSULTANT arising out of or in connection with this agreement or the work to be performed by CONSULTANT hereunder, except to the extent such liability, cost or expense is caused by the negligence of the CITY. CONSULTANT's liability hereunder will be limited to the proceeds recovered from CONSULTANT's insurance. Errors and omission insurance coverage for the duration of the project shall include a $1,000,000 limit per claim and ~FF~ a ~,v~,vvv annual aggregate maximum. XI. TERMINATION OF AGREEMENT FOR CAUSE If, through any cause within CONSULTANT's control, CONSULTANT shall fail to fulfill in a timely and proper manner his obligations under this agreement, or if CONSULTANT shall violate any of the covenants, agreements, or stipulations of this agreement, CITY shall have the right to terminate this agreement by giving written notice to CONSULTANT of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports, and other materials prepared by CONSULTANT shall, at the option of the CITY, become the property of the CITY, and CONSULTANT shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of notice of termination, not to exceed the amounts payable under Paragraph VIII hereinabove. XII. TERMINATION OF AGREEMENT FOR CONVENIENCE OF CITY CONSULTANT may terminate this agreement at any time and for any reason for giving specific written notice to CONSULTANT of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described in Paragraph VIII hereinabove shall, at the option of the CITY, become CITY's sole and exclusive property. If the agreement is terminated by CITY as provided in this paragraph, CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials to the effective date of such termination. CONSULTANT hereby expressly waives any and all claims for damages or compensation arising under this agreement except as set forth in Paragraph VIII hereinabove in the event of such termination. -3- XIII. ASSIGNABILITY CONSULTANT shall not assign any interest in this agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of CITY. It is understood that the firm of Federhart & Associates will be performing a portion of the project as a subcontractor to JHK & Associates. XIV. OWNERSHIP, PUBLICATION, REPRODUCTION AND USE OF MATERIAL All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials or properties produced under this agreement shall be the sole and exclusive property of CONSULTANT. No such materials or properties produced in whole or in part under this agreement shall be subject to private use, copy rights, or patent rights by CONSULTANT in the United States or in any other country without the express written consent of CITY. CITY shall have unrestricted authority to publish, disclose (as may be limited by the provisions of the Public Art), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this agreement. XV. INDEPENDENT CONTRACTOR CITY is interested only in the results obtained and CONSULTANT shall perform as an independent contractor with sole control of the manner and means of performing the services required under this agreement. CITY maintains the right only to reject or accept CONSULTANT's work product(s). CONSULTANT and any of the CONSULTANT's agents, employees, or representatives are, for all purposed under this agreement, an independent contractor, and shall not be deemed to be an employee of CITY, and none of them shall be entitled to any benefits to which CITY employees are entitled, including but not limited to, overtime, retirement benefits, worker's compensation benefits, injury leave, or other leave benefits. XVI. CHANGES CITY may from time to time require changes in the scope of the services by CONSULTANT to be performed under this agreement. Such changes, including any change in the amount of CONSULTANT's compensation which are mutually agreed upon by CITY and CONSULTANT shall be effective as amendments to this agreement only when in writing. -4- XVII. RESPONSIBLE CHARGE CONSULTANT shall assign a project manager(s) to the project for the duration of the project. No substitution for this position shall be allowed without written approval from the CITY's Director of Public Works. The project manager for JHK & Associates shall be David Perkins and the project manager for Federhart & Associates shall be Jim Federhart. IN WITNESS WHEREOF, CITY and CONSULTANT have executed this contract for planning services (agreementO this 18 day of NoYember , 1986. CITY OF CHULA VISTA CONSULTANT Gre o William R. Reilly,'P.E. <~ Mayor, City of Chula Vista Vice President, JHK & Associates WPC 2414E -5- ATTACHMENT "A"' jhk & associates TUCSON · PHOENIX William R. Reilly, P.E. October 2t~, 1986 Mr. John P. Lippitt Director of Public Works City of Chula Vista Department of Public Works 276 Fourth Avenue Chula Vista, California 92010 Re: Circulation Element for Chula Vista (Proposal 98#9) Dear Mr. Lippitt: We have prepared a revised scope of work, cost estimate, and schedule for the referenced project based on direction received from Chuck Glass, George Kremple, and Bud Gray, during our meeting of October 20, 1986. The level of effort in this proposal is approximately 25 percent less than the estimate shown in our proposed scope of work dated October 10, 1986. This reduction is due to scope modification that allows us to be more responsive to the City's budgetary guidelines. The following points summarize the major scope differences, by task, between our current proposal and the earlier submittal. o Task I - The documentation of existing transportation facilities, services, and volumes will be limited to summarized information and data supplied by the City or contained in existing documents. Data collection and data reduction are not included in this task. o Task 2 - An upper limit of 150 hours for meetings has been set for this task. Meetings will be attended by one member of the JHK Team and on a limited basis, two members when dictated by the subject of the meeting. Meetings and associated costs in excess of 150 person-hours will be charged on a time and materials basis. o Task 3 Studies reviewed under this task will be limited to traffic/transportation studies. o Task g - The study area will be defined by City staff. Review of SANDAG Otay Mesa runs will be limited to the network, network loadings, and trip generation rates for land use categories. Land use and socioeconomic data summaries will be summarized and supplied by City staff. o Task 5 - One network will be defined by the JHK Team for each of three land use scenarios in association with the General Plan Consultant. Network maps and information on lanes and functional class will be supplied to the City, who will be responsible for network and land use data coding, input, and supervision of SANDAG activities. 120 West Broadway Suite 364 · Tucson, Arizona 85701 · (602) 624-2306 2702 North 44th Street Suite 102A · Phoenix, Arizona 85008 · (602) 954-0383 jhk & associate~ Mr. 3ohn P. Lippitt October 2t~, 1986 Page Two o Task 6 - Model outputs from SANDAG will be summarized and analyzed by the 3HK Team. Results will be presented to the General Plan Consultant. Following the selection of a land use scenario (by the General Plan Consultant) the 3HK Team will make network refinements for a final model run. The City will be responsible for coordination with SANDAG for network/socioeconomic/land use changes in the model. o Task 7 - No change in scope. o Task 8 - Text will be provided to the General Plan Consultant for use in developing final manuscript for the General Plan document. The text will also be submitted to the City and serve as a final report for work performed by the 3HK Team. o Task 9 - Activities under this task will be incorporated into Task 1. Task 9 has been eliminated. The time schedule has been revised to conform to a 9-month study period. The revised time schedule, staffing plan, and cost estimate are attached. Please review this proposal and advise us if further refinements are needed. We look forward to receiving your comments and working toward a mutually agreeable scope for the study. Very truly yours, 3HK & ASSOCIATES David D. Perkins, P.E. Senior Associate Enclosure cc: C. Glass CIRCULATION ELEMENT FOR CHULA VISTA PROPOSED SCOPE OF WORK Prepared for City of Chula Vista Public Works Department 276 Fourth Avenue Chula Vista, CA 92010 Prepared by 3HK & Associates 120 ~/est Broadway Tucson, AZ 83701 October 10, 1986 Revised October 2q, 1986 CIRCULATION ELF.~IENT F'OR CHULA VISTA SCOPE OF ~/ORK STUDY OB3ECTI~flF~S o To document existing transportation facilities and services using information provided by the City of Ghula Vista. o To review and analyze future transportation facilities plans~ develop a transportation network for each of three land use scenarios developed by the General Plan Consultant~ and develop a transportation facilities plan that satisfies projected traffic demands resulting for a selected land use scenario. o To coordinate with other consultants, agencies, and city representatives that are involved with the various elements of the General Plan. o To prepare text describing the circulation element for use by the General Plan consultant in preparing the General Plan. WORK TASKS Task I Document Existing Conditions :JHK Project Team members will meet with City staff to identify existing information and data pertaining to current transportation conditions for the following facilities and services. o Physical and cross sectional roadway characteristics for interstate, primary, and major road classes and their intersections. o Volumes on interstate, primary~ and major road classes. o Location of signalized intersections. o On-street parking availability. o Pedestrian and bicycle facilities. o Transit routes and facilities. Summarized information and data received from the City will be the sole basis for describing existing conditions. No data collection is anticipated for this task. Existing conditions will be shown on maps~ as data summaries~ or in narrative -1- descriptions. Information on existing conditions will be incorporated into the circulation element text and will serve as a reference during subsequent study activities. Note that study cost estimates assume no field data collection or reduction of raw data. Also, this task will not identify current problems and current transportation system needs. Rather, it will concentrate on defining current transportation system supply, available current traffic volumes, and facilities. Task 2 Multidiscipline Team Participation Members of the 3HK Project Team will attend meetings with consultants, agencies, and individuals as needed to communicate and coordinate activities associated with the circulation element and the general plan. Cost estimates assume a maximum of one such meeting per month to be attended by the JHK Project Director or other Project Team members, depending on the subject of the meeting. Meeting time and associated costs for attending meetings in excess of 150 person-hours will be charged at current time-and-material 'rates. Task 3 Review Previous Studies The 3HK Project Team will meet with City staff to identify previous transportation studies to be reviewed. It is anticipated that at least the following transportation related studies will be reviewed. o Previous general plan and circulation element documents. o Otay Mesa Task Force report o Documents describing city and county transportation plans for the areas west of I-5 and east of Route 805. o SANDAG regional transportation plans. o Other transportation and traffic studies identified by the City. Task t~ Define Study Area/Review SANDAG Model The 3HK Project Team will review and summarize the results of the transportation planning model runs performed by SANDAG as part of the study performed by the Otay Mesa Task Force. Highway links associated with the SANDAG network will be identified and described according to the number of lanes, --2- average daily traffic, and volume-to-capacity ratio. Trip generation rates used in the SANDAG model will be reviewed. The descriptions of socioeconomic and land use data on which the model runs were performed will be provided by the City. The results of the SANDAG model runs will provide the 3HK Project Team with a reference point from which alternative transportation networks will be developed and evaluated for a circulation element for the 20-year land use scenarios. The limits of the study area to be used in subsequent analysis will be defined by city staff. Task 5 Develop and Test Circulation Element Alternatives The 3HK Project Team will jointly develop one circulation element for each of three land use scenarios with the General Plan consultant and city staff. The resulting network will be provided to city staff in the form of an annotated network map showing road class, number of lanes, and general alignment. The General Plan consultant will define the land use scenarios. The land use scenario will be input into the SANDAG transportation model under the supervision of city staff and will serve as the basis for testing the adequacy of the circulation element defined for each land use scenario. All modifications to the SANDAG model will be performed through Sourcepoint services, available at SANDAG. All modifications to the SANDAG model will be supervised by city staff and verified to ensure that desired land use and transportation elements are incorporated into the model. It is assumed that charges for Sourcepoint services will be the responsibility of the City. Sourcepoint costs have not been included in the cost estimate for this study. Task 6 Traffic Study/Impact Analysis This task involves the analysis and evaluation of the three model runs produced by the SANDAG model in Task 5. To accomplish this, the 3HK Project Team will propose performance standards that will serve as a basis for evaluating each alternative. Performance standards will be defined in terms of "level of service" by roadway classification. A primary source of performance standards will be the 198# AASHTO guidelines (the Green Book). Performance standards will be approved by the City of Chula Vista. Using the approved performance standards, SANDAG model output for each land use scenario will be summarized and compared to the established performance standards. An assessment will be made as to the ability of each network to provide acceptable levels of performance for the corresponding land use scenario. Rough cost estimates for each circulation plan will be developed by the 3HK Project Team. Results will be presented to the City and to the General Plan consultant for use on evaluating land use alternatives. Special attention will be given to the trip generating characteristics of the developing areas east of Route g05, Following the selection of a land use scenario, the 3HK Project Team will recommend appropriate network revisions for use in a final SANDAG run, Modifications to the SANDAG socioeconomic and land use data base will be the responsibility of the City. Final circulation element recommendations and impacts will be developed from this run. Although roadway capacity will be provided primarily through the introduction of new roadways or the widening of existing roadways~ other complementary strategies and[or facilities will be incorporated into the recommended network. These strategies may include but not be limited to: o Bicycle and pedestrian facilities o Transit facilities o Traffic control o Others Incorporation of these strategies will result from a working session between the 3HK Project Team and City staff. Generalized impacts from these strategies will be provided by 3HK and their impacts will not be subject to quantitative analysis. The resulting recommended circulation element will be presented to the City for approval. Task 7 Preliminary Highway Engineering The previous two tasks will produce a recommended circulation plan for transportation facilities needed to meet traffic demands for the selected land use scenario. This task will consist of fine tuning the circulation plan to ensure implementation feasibility and to provide guidelines for the implementation of the plan. To accomplish this~ the 3HK Project Team will identify feasible roadway alignments for future roadways, east of Route 805. Limited field reconnaissance and review of aerial photographs will be performed to identify possible feasible alignments. In addition, the JHK Project Team will develop roadway design criteria that will serve as guidelines for planning and implementation of future highway facilities. This will involve the development of recommended criteria for roadway cross sections, right-of-way requirements, typical intersection geometry, roadway alignments, and special roadway facilities such as pedestrian~ bicycle~ and transit facilities. The primary sources of information for geometric criteria will be AASHTO, CALTR^NS~ San Diego County, and the City. Special attention will be given to a comparison of San Diego County with Chula Vista roadway design criteria. It may also be necessary to develop special design criteria for areas where normal design criteria are difficult to apply (e.g., the foothills area east of Route SOS). All feasible approximate alignments and design criteria will be presented to the City of Chula Vista. City comments will be incorporated into the final recommendations. Task 8 Circulation Element Text In this task, the 3HK Project Team will prepare written documentation on study procedures and recommendations. Close coordination with the General Plan consultant will be maintained during this task to ensure that the circulation element text can be incorporated into the General Plan document. It is assumed that the General Plan consultant will be responsible for preparing the final manuscript of the General Plan document using the documentation prepared in this task. The text prepared by the JHK Team will also be submitted to the City as a final report for work performed in this study. PROJECT SCHEDULE AND LEVEL OF EFFORT The duration of this study is 9 months. Exhibit 1 shows the schedule for project completion and the duration of the individual tasks throughout the 12-month period. Note that Task 5 and 6 scheduling is dependent on receiving input from the General Plan consultant, the timely submittal of data/information to SANDAG by the City, and the timely performance of model runs by SANE)AG. Staffing and cost estimates are based on the assumption that authorization to proceed with the study will be received by November 15, 1986. A total of 1~5#5 staff hours is proposed for this study. This total is comprised of 1~55 staff hours for ~]HK and 90 staff hours for Federhart & Associates. Exhibit 2 shows the distribution of staff hours by task for each team member. PRO2EGT COST The estimated cost to complete the project is $75,670. Exhibit 3 shows a detailed cost estimate. -6- -7- ATTACHMENT "B" Hours Cost of Service Cost 3HK & Associates Labor David Perkins 270 $26.00 $ 7,020 William Reilly 55 42.00 2,310 Dan Marum 420 17.00 7, David Carey 90 25.00 2,250 Jim Schoen 130 15.75 2,048 Technician/Analyst 110 11.00 1,210 Drafter 250 11.00 2,750 Secretarial 130 10.00 1,300 TOTAL LABOR COST $ 26,028 Overhead (107% of total labor) 27,850 Other Direct Costs 4,010 Travel (15 round trips Tucson to Chula Vista @ $132, 5 round trips Phoenix to Chula Vista @ $82, local transportation @ $1,620) Subsistence (80 days @ $65) 5,200 Communications, Postage, Report 2,000 Reproduction, Miscellaneous Fee (10% of ~JHK labor and overhead) 5,382 JHK TOTAL COST Hours Hourly Rate** Cost Federhart & Associates Jim Federhart 25 $80.00 $ 2,000 Charles Strong 25 80.00 2,000 Engineer/Planner 10 #0.00 #00 Support Staff 30 20.00 600 Direct Costs 200 FEDERHART dc ASSOCIATES TOTAL COST $ 5,200 TOTAL PROJECT COST $ 75,670 Exhibit 3 COST SUMMARY -9-