HomeMy WebLinkAboutReso 1987-12870 RESOLUTION NO. 12870
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA
VISTA ACCEPTING BIDS AND AWARDING CONTRACT FOR
TREE TRIMMING SERVICE FOR FISCAL YEAR 1986-87
IN THE CITY OF CHULA VISTA, CALIFORNIA
The City Council of the City of Chula Vista does hereby
resolve as follows:
WHEREAS, the following three bids were received and
opened at2:00 pm on the 17th .day of December , 1986 , in
Conf. Room 5 Public Services Building of the City of Chula
Vista for tree trimming service for Fiscal Year 1986-87 in the
City of Chula Vista
Western Tree Service $ 97,827.00
Chula Vista
Atlas Tree Service 99,998.50
San Diego
Casio and Son, Inc. 103,242.00
San Diego
and
WHEREAS, it has been rec~nmended that said contract be
awarded to the lowest responsible bidder, Western Tree Service
who has assured the City that he is a licensed contractor
in the State of California and can produce an acceptable perfor-
mance bond.
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NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Chula Vista does hereby accept said three bids, and
does hereby award the contract for said tree trimming service for
Fiscal Year 1986-87 to Western Tree Service in the amount of
$97.827.00 to be completed in accordance with the
specifications as approved by the Director of Public Works
of the City of C~ula Vista.
BE IT FURTHER RESOLVED that the Mayor
of the City of Chula Vista be, and he is hereby authorized and
directed to execute said contract for and on behalf of the City of
Chula Vista.
BE IT FURTHER RESOLVED that the sum of $6,827 is hereby
appropriated from the unapprpriated balance of the General Fund
to Account Number 100-1450-5203.
Presented by Approved as to form by
Jo~n P. nippit~,'Director Th6m~s J. ~a'~on, City Attorney
o~ Public Works/City Engineer ~
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ADOPTED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF
CHULA VISTA, CALIFORNIA, this 6th dCly of, January
19 , 87 , by the following vote, to-wit:
AYES: Councilmembers McCandliss, Cox, Moore, Nader,Malcolm
NAYES: Councilmembers None
ABSTAIN: Councilmembers None
ABSENT: Counci lmembers NoDe
MaWr ~ the City or/ ~;hula Vista
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO ) ss.
CITY OF CHULA VISTA )
I, JENNIE M. FULASZ, CMC, CITY CLERK of the City of Chula Vista, California,
DO HEREBY CERTIFY that the above and foregoing is a full, true and correct copy of
RESOLUTION NO. 12870
,and that fha some has not been amended or repealed.
DATED
City Clerk
CrlY OF
CHUIA VISTA
CC-660
Cli~ ~.t' ~.:'~ ,:..,'iSTA January 7, 1987
CITY CLEF',K'$ OFFICE File No. JY-046
To: John Goss, City Manager
Tom Harron, City Attorney
Lyman Christopher, Director of Finance
Jennie Fulasz, City Clerk
From: John Lippitt, Director of Public Works/City Engineer ~
Subject: Accepting bids, appropriating funds and awarding contract for "Tree
Trimming Service for Fiscal Year 1986-87 in the City of Chula Vista,
California"
Funds Available From the Following Account:
a. Account lO0-1450-5203-Special Contractual Services $ 91,000.00
b. Unappropriated Balance of the General Fund
transferred to Account 100-1450-5203 6,827.00
Total Funds Available $ 97,827.00
Funds Required for Construction: $ 97,827.00
JPL:SLH/nr
WPC 2534E
CITY OF CHULA VISTA
DISCLOSURE STATE14ENT
Contractor's Statement of Disclosure of Certain Ownership Interests on all contracts
which will require discretionary action on the part of the City Council, Planning
Commission, and all other official bodies.
The following information must be disclosed:
1. List the names of all persons having a financial interest in the contract i.e.,
contractor, subcontractor, material supplier.
2. If any person identified pursuant to (1) above is a corporation or partnership, list
the names of all individuals owning more than 10% of the shares in the corporation
or owning any partnership interest in the partnership.
3. If any person identified pursuant to (1) above is a non-profit organization or a
trust, list the names of any person serving as director of the non-profit
organization or as trustee or beneficiary or trustor of the trust.
4. Have you had more than 3250 worth of business transacted with any member of the City
staff, Boards, Commissions, Committees and Council within the past twelve months?
Yes __ No ~ If yes, please indicate person(s)
Person is defined as: "Any individual, firm, copartnership, joint venture, association,
social club, fraternal organization, corporation, estate, trust, receiver, syndicate,
this and any other county, city and county, city, municipality, district or other
political subdivision, or any other group or combination acting as a unit."
(IIOTE: Attach additional pages as necessary.) ~
Signature of contractor/date
'~PC 1281E Print or type name of contractor
COUNCIL AGENDA STATEMENT
Item 12
Meeting Date 1/6/87
ITEM TITLE: Resolution/~ ?~} Accepting bids, appropriating funds and
awarding contract for "Tree Trimming Service for Fiscal Year
1986-87 in the City of Chula Vista, California"
SUBMITTED BY: Director of Public Works/City Engineer~/~
REVIEWED BY: City Manager~ (4/Sths Vote: Yes X No )
At 2 p.m. on December 17, 1986, in Conference Room 5 in the Public Services
Building, the Director of Public Works/City Engineer received sealed bids for
"Tree Trimming Service for Fiscal Year 1986-87 in the City of Chula Vista,
California." The work to be done provides for the trimming of 1,376 trees
which consist of 295 Eucalyptus trees, 43 extra large Eucalyptus trees, and
1,038 Broadleaf trees which are located on various streets in the City of
Chula Vista.
RECOMMENDATION: That the City Council:
1. Appropriate $6,827 from the unappropriated balance of the General Fund;
2. Accept bids and award contract to Western Tree Service, Chula Vista, in
the amount of $97,827.00.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Bids were received from three contractors as follows:
Bidder Bid Amount
1. Western Tree Service, Chula Vista $ 97,827.00
2. Atlas Tree Service, San Diego 99,998.50
3. Casio and Son, Inc., San Diego 103,242.00
The low bid by Western Tree Service is above the Engineer's Estimate of
$85,026.00 by $12,801.00, or 15.1%. We have reviewed the low bid and believe
it to be satisfactory and recommend awarding the contract to Western Tree
Service. The City, in preparing their Engineer's Estimate, utilized the
previous bids received for tree trimming services for last year's contract.
After receipt of bids, staff discussed with the various bidders the reasons
for the increased cost in the tree trimming. The various bidders indicated
that the trees to be trimmed this year were larger than those of the previous
contract. I confirmed this information with the Supervisor for Tree
Maintenance and the trees, in general, are larger in this year's contract.
Page 2, Item 12
Meeting Date~
There are two options available to fund this contract. First, the number of
trees to be trimmed can be reduced to lower the contract cost to the funds
available. Second, additional funds can be made available to fund the full
contract as bid. The second option is preferable because it is necessary to
trim as many trees by contract as possible in order to maintain the work
program level. Our tree trimming crews have received more complaints and
removals than originally anticipated and are not able to concentrate fully on
trimming activities. In order to reduce the contract to the amount available,
it would be necessary to reduce the number of trees to be trimmed by llO to
125 trees. With the current workload on our City crews, it would be
impossible to trim that additional number of trees.
Attached is a copy of the Contractor's Disclosure Statement.
FINANCIAL STATEMENT:
1. Funds Required for Construction: $ 97,827.00
2. Source of Funding for Construction:
a. Special Contracting Services $ 91,000.00
b. Unappropriated Balance of the General Fund 6,827.00
Total Funds $ 97,827.00
FISCAL IMPACT: The additional funds will have to be appropriated from the
General Fund reserves since Gas Tax fund reserves are depleted. Should Gas
Tax funds become available, a fund transfer will be recommended at a later
date.
SLH:nr/
WPC 2533E
the City Council of
Chula Vista, California