HomeMy WebLinkAboutReso 2017-087RESOLUTION NO. 2017-087
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS; WAIVING MINOR BID
IRREGULARITIES: AWARDING A CONTRACT FOR THE
"MANHOLE REHABILITATION PROGRAM, FISCAL YEAR
2015/2016 (CIP# SW297)" PROJECT TO SANCON
ENGINEERING, INC. IN THE AMOUNT OF $226,067.07;
APPROPRIATING $130,000 FROM THE AVAILABLE
BALANCE OF THE SEWER FACILITY REPLACEMENT
FUND TO CAPITAL IMPROVEMENT PROJECT SW297;
WAIVING CITY COUNCIL POLICY NO. 574-01; AND
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO
EXECUTE ALL CHANGE ORDERS
WHEREAS, the purpose of the project is to rehabilitate the City's sewer system by
installing epoxy liners in existing sewer manholes, removing and replacing sewer manholes, and
by lining existing sewer main pipes; and
WHEREAS, the Director of Development Services has reviewed the proposed project for
compliance with the California Environmental Quality Act (CEQA) and has determined that the
project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing
Facilities) of the State CEQA Guidelines. Thus, no further environmental review is required; and
WHEREAS, on April 5, 2017, the Director of Public Works received two (2) sealed bids
for the "Manhole Rehabilitation Program, Fiscal Year 2015/2016 (CIP No. SW297)" project at
various locations; and
WHEREAS, the following bids were received:
WHEREAS, the lowest bid contained minor bid irregularities, in that a signed Affidavit
form was not incorporated into the bid submittal and the bid contained a minor mathematical
error; and
WHEREAS, though the Affidavit was not included, staff determined that this irregularity
was minor, as the bidder submitted the form a few days after bids were opened and demonstrated
that the form was signed with the original bid as evidenced under the official seal of a California
Notary Public; and
CONTRACTOR
BASE BID AMOUNT
1
Sancon Engineering, Inc. — Huntington Beach, CA
$226,068.57*
2
SoCal Pacific Construction Corp. dba National
$345,582.00
Coating & Lining Co. — Murrieta, CA
WHEREAS, the lowest bid contained minor bid irregularities, in that a signed Affidavit
form was not incorporated into the bid submittal and the bid contained a minor mathematical
error; and
WHEREAS, though the Affidavit was not included, staff determined that this irregularity
was minor, as the bidder submitted the form a few days after bids were opened and demonstrated
that the form was signed with the original bid as evidenced under the official seal of a California
Notary Public; and
Resolution No. 2017-087
Page No. 2
WHEREAS, the minor mathematical error did not change the outcome and ranking order
of the bids; and
WHEREAS, Sancon Engineering, Inc. is currently an active licensed Class "A," General
Engineering Contractor (License No. 731797) and has performed similar work in the region with
satisfactory performance; and
WHEREAS, all companies associated with this contract are registered as public works
contractors with the California Department of Industrial Relations (DIR); and
WHEREAS, in accordance with the provisions of Section 1773 of the Labor Code of the
State of California, the contractor and its subcontractors are required by bid specifications to pay
prevailing wages to persons employed by them for work under this contract; and
WHEREAS, in the City Council Policy No. 574-01,_the maximum aggregated contract
increase that may be approved by the Director of Public Works for the SW297 project is
$18,824; and
WHEREAS, approval of the resolution would increase the Director of Public Works
authority to approve change orders, without City Council approval as necessary, up to a
contingency amount of $34,000 (approximately 15% of the contract); and
WHEREAS, the breakdown of construction costs are as follows:
FUNDS REQUIRED FOR CONSTRUCTION
A. Contract Amount
$226,067.07
B. Contingency (Approximately 15% of contract)
$34,000.00
C. Construction Inspection
$34,000.00
D. Material Testing
$14,301.93
TOTAL FUNDS REQUIRED FOR CONSTRUCTION
$308,369.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it does hereby accept bids, waive minor bid irregularities, and award a contract for the
"Manhole Rehabilitation Program, Fiscal Year 2015/2016 (CIP No. SW297)" project to Sancon
Engineering, Inc. in the amount of $226,067.07; and appropriate $130,000 from the Sewer
Facility Replacement Fund to CIP SW297; and
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that City
Council Policy No. 574-01 is waived and the expenditure of all contingency funds be authorized
in an amount not to exceed $34,000.
Resolution No. 2017-087
Page No. 3
Presented by Approved as to form by
Richard A. p Glen R� Googins UI
Director of Pub 'Works City Am ey v
PASSED; APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 6th day of June 2017 by the following vote:
AYES: Councilmembers: Aguilar, Diaz, McCann, Padilla, and Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
ATTEST:
-�
Donna R. Norris, CMC, City Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2017-087 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 6th day of June 2017.
Executed this 6th day of June 2017.
' � ��
Donna R. Norris, CMC, City Clerk