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Home My WebLink About2017-05-09 Staff Report..Title RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE SPENDING AUTHORIZATIONS FOR “PARKWAY AQUATIC CENTER POOL IMPROVEMENTS PROJECT” WITH MISSION POOLS OF ESCONDIDO INC. UP TO $595,000 AND “PARKWAY COMMUNITY CENTER IMPROVEMENTS PROJECT” WITH MARK W. FOGLE UP TO $375,000; AND MAKING AMENDMENTS TO THE FISCAL YEAR 2016/17 MEASURE P SALES TAX FUND THEREFOR (4/5 VOTE REQUIRED) ..Body RECOMMENDED ACTION ..Recommended Action Council adopt the resolution. ..Body SUMMARY On November 8, 2017, City Council approved Resolution No. 2016-224 creating CIP GG228 for improvements to the Parkway Community Center and Memorial Park and allocating $775,925 of Housing-Related Parks (HRP) Program grant funding to the project. On January 10, 2017, City Council approved Resolution No. 2017-006 awarding contracts to Mark W. Fogle and Mission Pools of Escondido Inc. for the “Parkway Community Center Improvements Project (CIP GG228)” and “Parkway Aquatic Center Pool Improvements Project (CIP GG228)” respectively. Due to higher than anticipated project costs, items were deleted from the scope of work to bring the projects within budget. This proposed action would appropriate an additional $250,000 above the amount originally approved by Council Resolution No. 2016-224. Funding has been identified in the fiscal year 2017 Measure P allocation for CIP GG228. This action would also increase the spending authorization limits for Mark W. Fogle and Mission Pools of Escondido Inc. for the “Parkway Community Center Improvements Project (CIP GG228)” and “Parkway Aquatic Center Pool Improvements Project (CIP GG228 )” respectively, in order to complete the project. ENVIRONMENTAL REVIEW Environmental Notice ..Environmental Notice The Project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the California Environmental Quality Act State Guidelines. ..Body Environmental Determination The Director of Development Services has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the project qualifies for a Class 1 Categorical Exemption pursuant to Section 15301 (Existing Facilities) of the State CEQA Guidelines because the projects consist of improvements to the existing Parkway Community Center building, and Parkway Pool. Thus, no further environmental review is required. BOARD/COMMISSION RECOMMENDATION Measure P funds were allocated by City Council FY for 2016/2017 so no action is needed by the Citizens Oversight Committee. DISCUSSION The Parkway Gymnasium and Aquatic Center are aging facilities built in the 1950s. Many areas of the facilities are in need of rehabilitation and major maintenance or do not comply with current building codes. A State of California Housing-Related Parks (HRP) Program Grant was received to complete improvements to these Parkway facilities. The scope of the work to be done was developed collaboratively by City staff from Recreation, Public Works, and Development Services with input from Architectural and Pool Consultants. The facility needs were prioritized to provide the greatest benefit to the community from the available HRP grant funds as well as meet code requirements. The scope includes refinishing the gymnasium floor, refinishing the pool and pool deck, ADA retrofits and improvements in the path of travel, bathrooms, and pool areas, and painting the selected portions of the facility. Engineering staff determined that two separate contracts, one for the building work and one for the pool work, would be appropriate due to the diverse nature of the work of CIP GG228. A general building contractor, Mark W. Fogle, and a commercial pool contractor, Mission Pools of Escondido Inc., were awarded contracts for the “Parkway Community Center Improvements Project (CIP GG228)” and “Parkway Aquatic Center Pool Improvements Project (CIP GG228)” respectively. The low bids exceeded the total grant funding amount. In order to bring the project within budget and allow adequate contingency funds, optional additive bid items were not executed and Contract Change Orders were executed for each contract eliminating items of work. The decisions on which specific items of work would be eliminated were made in conjunction with staff from the Recreation Department. The work began on both projects on January 31 , 2017, and is currently underway with a contract completion date of June 8, 2017. On April 27, 2017, a construction progress tour was held and staff from Recreation and the City Manager’s office expressed support to add to the project the repair of the pool deck to address safety concerns and painting of the Center. As a result, the following improvements were identified as priorities to be completed as part of this project using reallocated fiscal year 2016-17 Measure P funds: Rehabilitate Existing Wood Lattice at Gym Entrance  Refinish Pool Deck with Copolymer Modified Cementitious Spray Texture Finish  Refinish Pool Coping with Copolymer Modified Cementitious Spray Texture Finish  Paint Gymnasium Foyer Interior  Paint Pool Area Building Exterior  Paint Building Exterior The addition of the proposed improvements would rectify existing safety concerns associated with the pool deck as well address peeling paint and cracked stucco throughout the building and perform deferred facility maintenance. The cost of the additional work including contingency funds is estimated to be $250,000. Wage Statement The Contractor and its subcontractors are required by bid specifications to pay prevailing wage (“Prevailing Wage Rates”) to persons employed by them for work under this Contract. In accordance with the provisions of Section 1773 of the Labor Code of the State of California, the City of Chula Vista has ascertained the general prevailing wage scales applicable to the work to be done. The prevailing wage scales are those determined by the Director of Industrial Relations, State of California. Disclosure Statement Attachment 1 is a copy of the Contractor’s Disclosure Statement. Measure P Budget Adjustments On December 6, 2016 City Council approved the first allocation of $3.2 million in projected Measure P Sales Tax revenues toward eligible items that were approved as part of the Expenditure Plan. On February 7, 2017 as part of second quarter budge t adjustments, City Council approved amendments to the original allocation to redistribute funds based on the required funding needs. At this time, staff is requesting budget adjustments to the approved fiscal year 2016-17 allocation as summarized by the table below, in order to fund additional improvements at the Parkway Recreation facility. These requests do not modify the estimated $3.2 million in projected revenues. Sufficient Measure P funds are available in the fiscal year 2016 -17 for the budget adjustments. The requested adjustments in the table above reflect a reallocation of funds from the Public Safety Regional Communications System Portable Radios (Police) in the amount of $185,000 and Fire Station Design in the amount of $65,000. The reallocations will not result in delays in deploying radios or design of the fire stations. The reallocation will fund repairs needed in order to meet the goal of opening Parkway Aquatic Center in time for the summer season. DECISION-MAKER CONFLICT Staff has reviewed the property holdings of the City Council members and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Consequently, this item does not present a disqualifying real property - related financial conflict of interest under California Code of Regulations Title 2, section 18702.2(a)(11), for purposes of the Political Reform Act (Cal. Gov’t Code §87100,et seq.). Staff is not independently aware, and has not been informed by any City Co uncil member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City’s Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The Parkway Community Center and Pool Improvements project supports the Healthy Community goal as it seeks to improve physical education and recreation opportunities. CURRENT YEAR FISCAL IMPACT Approval of the resolution will increase the spending authorization limits for Mark W. Fogle and Mission Pools of Escondido Inc. associated with CIP GG228. Staff is also requesting budget adjustments in the 2016 Measure P Sales Tax Fund to support additional improvements to the Parkway Recreation facility. Sufficient Measure P funds are available in fiscal year 2016-17 for the budget adjustments. The requested adjustments in the table above reflect a reallocation of funds from the Public Safety Regional Communications System Portable Radios (Police) in the amount of $185,000 and Fire Station Design in the amount of $65,000. The reallocations will not result in delays in deploying radios or design of the fire stations. Funding will be replenished in fiscal year 2017-18. ONGOING FISCAL IMPACT Upon completion, the improvements will require only routine City maintenance. ATTACHMENTS 1. Project Locations Map Staff Contact: Jonathan Salsman, PE, Sr. Civil Engineer