HomeMy WebLinkAboutReso 2017-045RESOLUTION NO. 2017-045
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AWARDING AN AGREEMENT TO
AMERICAN EMERGENCY PRODUCTS DOING BUSINESS
AS AEP CALIFORNIA, LLC. TO PROVIDE VEHICLE
OUTFITTING SERVICES FOR THE POLICE DEPARTMENT,
AUTHORIZING THE DIRECTOR OF FINANCE/TREASURER
TO EXECUTE THE SAME, AND AUTHORIZING THE
DIRECTOR OF FINANCE/TREASURER TO APPROVE UP TO
FOUR ADDITIONAL ONE-YEAR EXTENSIONS
WHEREAS, on January 6, 2017, the City issued Request for Quote (RFQ) # Q11-16/17
to seek quotes from vendors who can provide vehicle outfitting services to the Police
Department; and
WHEREAS, 126 vendors were notified of the RFQ and 9 prospective bidders
downloaded the RFQ; and
WHEREAS, the City received two quotes by the January 20, 2017 submittal deadline
from the following vendors, listed alphabetically: 1) American Emergency Products, doing
business as AEP California, LLC.; and 2) DVBE Supply; and
WHEREAS, City staff conducted a thorough review to determine if the quote conforms
to the solicitation and if the quote is considered to be in the best interest of the City, with price,
experience and service delivery being considered; and
WHEREAS, AEP California, LLC. was selected because they are the only qualified
vendor to meet the Police Department's vehicle outfitting requirements; and
WHEREAS, the other respondent, DVBE Supply, did not have the ability to provide each
item on the equipment list of the RFQ; and
WHEREAS, on January 31, 2017, a notice of intent to award to AEP California, LLC.
was sent to both respondents; and
WHEREAS; in coordination with the Finance Department, the Police Department is
recommending to enter into an agreement with AEP California, LLC. to provide vehicle
outfitting services for an initial term of January 20, 2017 to January 19, 2018, and up to four,
additional one-year terms_ and
WHEREAS, the Police Department anticipates to begin requesting vehicle outfitting
services from AEP California. LLC. in Fiscal Year 2017/2018 using Measure P funding: and
Resolution No. 2017-045
Page No. 2
WHEREAS, annual allocations to the 2016 Measure P Sales Tax Fund for each
subsequent year after Fiscal Year 2016/2017 will be brought forward for City Council
consideration and action, as part of the City's annual budget process.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it approves the agreement to provide vehicle outfitting services between the City and
American Emergency Products, doing business as AEP California, LLC., in the form presented,
with such minor modifications as may be required or approved by the City Attorney, a copy of
which shall be kept on file in the Office of the City Clerk, and authorizes and directs the Director
of Finance/Treasurer to execute same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it
authorizes the Director of Finance/Treasurer to approve up to four additional one-year
extensions.
Presented by
Roxan6 Kennedy
Chief of Police
Approved as to form by
Glen R. looginsL) 0
City Amt Olney
Resolution No. 2017-045
Page No. 3
PASSED; APPROVED, and ADOPTED by the City Council of the City of Chula Vista.
California, this 21 st day of March 2017 by the following vote:
AYES: Councilmembers: Aguilar. Diaz. McCann, and Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: Padilla
" as. Mayor
ATTEST:
'' "
Donna R. Norris; , City Clerk
STATE OF CALIFORNIA
COUNTY OF SAN DIEGO
CITY OF CHULA VISTA
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2017-045 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 21 st day of March 2017.
Executed this 21 st day of March 2017.
Donna R. Norris, CMC, City Clerk