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Home My WebLink About2016-09-12 CAC Minutes REGULAR MEETING OF THE CULTURAL ARTS COMMISSION OF THE CITY OF CHULA VISTA September 12, 2016 Civic Center Branch Library Conference Room 365 F Street, Chula Vista 91910 CALL TO ORDERz: 5:18pm ROLL CALL: PRESENT: Vice Chair Rodriguez, Commissioners Delgado (Left at 5:39pm), Gore, Prater, Reinhart, Sywyj, and Zivago. ABSENT: Chair Cazares; Commissioner Daniels CONSENT CALENDAR The Board/Commission will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Board/Commission Member, a member of the public, or staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a “Request to Speak” form and submit it to the Secretary prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. Declaration of excused/unexcused absenteeism C August 8th, 2016 Commissioner Delgado Staff recommendation: Excuse the absence(s) ACTION: Commissioner Reinhart made a motion to excuse the absence, Commissioner Sywyj seconded the motion. The motion carried by the following vote: Yes : Rodriguez, Delgado, Gore, Reinhart, Prater, Sywyj, and Zhivago 2. Approval of minutes August 8th, 2016 Staff recommendation: Approve the meeting minutes ACTION: Commissioner Gore made a motion to approve the minutes, Commissioner Sywyj seconded the motion. The motion carried by the following vote: Yes : Rodriguez, Delgado, Gore, Reinhart, Sywyj, and Zhivago (with Commissioner Prater Abstaining because on August 8th, he was not yet seated on the Commission and therefore not in attendance at the meeting) City of Chula Vista Boards & Commissions Cultural Arts Commission Page 2 ׀ Cultural Arts Commission September 12, 2016 PUBLIC COMMENTS NONE INFORMATIONAL ITEM(S) 1. Presentation of the McCandliss Arts Awards; Lynnette Tessitore; Cultural Arts Manager Ms. Tessitore provided an overview of the McCandliss Arts Award winners that were unable to attend the August 9th Council meeting to receive their award. The awardees in attendance included Jared Gorospe, Patty Chavez on behalf of Madelin Chavez, Chrissy Baclagan, and Anita Chateau. Staff will make sure that Briana Quirino and Ramona Demotto receive their awards. Oscar Chavez was also in attendance, however his teacher accepted the award on his behalf at City Council. 2. Presentation of the Cultural Arts Master Plan; Lynnette Tessitore; Cultural Arts Manager Ms. Tessitore showed the proposed presentation that would be given to Council. Commission accepted the report and those who would be available agreed to attend to support the item. ACTION ITEM(S) 3. Cultural Arts Commission Meeting Time Change Staff recommendation: That the Cultural Arts Commission adopt the resolution ACTION: Commissioner Gore made a motion to change the meeting time to 6pm, Commissioner Zhivago seconded the motion. The motion carried by the following vote: Yes : Rodriguez, Gore, Reinhart, Prater, Sywyj, and Zhivago 4. HarborFest 2016 Staff recommendation: That the Cultural Arts Commission consider information and provide input for next year’s Harborfest. a. Debrief - successes and lessons learned Parking was an issue and it was suggested that better signage be provided at check-in. b. Harborfest Subcommittee (2017) Discussed need for three separate CAC subcommittees, 1 for Cultural Arts Stage and check in booth, 1 for Maker Faire, and 1 for Art in the Park. Was discussed that CAC Harborfest planning will commence in January 2017. This is when subcommittees will be formed. ACTION: Commissioner Gore made a motion to have three subcommittees for 2017 as described above, Commissioner Sywyj seconded the motion. The motion carried by the following vote: Yes : Rodriguez, Gore, Reinhart, Prater, Sywyj, and Zhivago c. Participant Surveys for future events Page 3 ׀ Cultural Arts Commission September 12, 2016 Will be discussed in January 2017 as part of Harborfest planning items. Staff will be sending a thank you to this year’s participants with a request for input and a save the date for next year’s event. 5. McCandliss Arts Awards Application Guidelines and Award Criteria Staff Recommendation: That the Commission adopt general application guidelines that can be used each year and award criteria to be used for determination of awardees. The following target dates were discussed: o At the October meeting, the Commission will assign schools for the commissioners to “push” the awards, will decide who will sit on the subcommittee, and will finalize the application. o The push to school will occur November 1 – November 18th (this will include commissioner outreach to schools, social media, press releases etc.. o The deadline for submission will be February 21st o The subcommittee will meet for up to 3 hours on February 28th and will bring forward a recommendation to the Commission at the March 14th meeting. o Late March-May the Commissioners will attend their assigned schools awards banquets/recognition activities o Presentation to Council in May. The Commission also discussed that the Subcommittee Recommendations dated 9-9- 2016 be followed, including 3 categories of groups (Group A Scholarship winners, Group B plaque, and Group C, letter from CAC). This includes selection of 1 scholarship winner in each of the following 5 disciplines (plaques and awards for Group A and B, subject to funds available and number of qualified applicants). On average the fund has $1000k so that would allow for up to 5 scholarships if the Commission so chooses and budget allows. 1. Instrument/Vocals 2. Theater/ Acting 3. Dance 4. Art (i.e. painting, drawing, charcoal, pastel, mixed media, plastic arts etc…) 5. Digital/Graphic Art (i.e. photography, videography, animation, fashion design, book/magazine design) ACTION: Commissioner Sywyj made a motion to accept the recommendations discussed and that the award for Group A be “no less than $200”, Commissioner Reinhart seconded the motion. The motion carried by the following vote: Yes : Rodriguez, Gore, Reinhart, Prater, Sywyj, and Zhivago OTHER BUSINESS 3. STAFF COMMENTS Cultural Arts Social Media Campaign is being pursued with the assistance of the Cultural Arts intern. Page 4 ׀ Cultural Arts Commission September 12, 2016 Eastlake High School judging opportunity October 20th 6pm – 8pm. Commissioner Zhivago and Rodriguez volunteered to sit as judges. September 17th @ 2 p.m.– Opera On Track (SD Opera Cinderella) will include a reception. Staff will send out info to the Commission. Also, Ms. Tessitore stated that she is working with Cool Down Coffee the proprietor of the café at E Street Trolley and MTS on future art events such as a chalk art exhibit. 4. CHAIR COMMENTS September 15th El Grito, City’s Mexican Independence celebration. 5. COMMISSIONERS COMMENTS Gore – Approached by San Diego County Credit Union about displaying student art work. Ms. Tessitore stated that something like this would be a good project for one of the Subcommittees that may be formed in the upcoming year. Reinhart- Suggested that staff consider providing Cultural Arts info (facebook etc…at computer portals at the library) Zhivago – Stated she will have a conference call with ComicCon International on potential of collaborating with Chula Vista like ComicCon is doing with Barrio Logan. ADJOURNMENT - 7:20pm to the regular meeting on October 10, 2016 ___________________________________ Lynnette Tessitore; Cultural Arts Manager