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HomeMy WebLinkAboutcc min 1971/04/05 MINUTES OF A REGULAR ADJOURNED MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Monday, 3 p.m. April 5, 1971 A regular adjourned meeting of the City Council of Chula Vista, California, was held on the above date beginning at 3 p.m. in the Administrative Conference Room, Civic Center, 276 Fourth Avenue, Chula Vista, California, with the following Councilmen present: Scott, Hobel, Hamilton, ~dahl Absent: Hyde Also present: City Manager Thomson, Assistant City Manager Bourcier Director of Public Works Cole, Chief of Building and Housing Grady REVIEW OF CIVIC CENTER REMODELING - Architects present from the firm of Richard George Wheeler, A.I.A. and Associates: Tom Williamson and George W. Divine. Director of Public Works, Mr. Cole reviewed the schedule for Lane Cole the remodeling work. This is Stage It for which approval and author- ization to proceed with Stage III, Working Drawings and Specifications, is requested by Council. The date for opening bids by the Council is July 6, 1971, and the final date for completion of the Phase III construction is February 23, 1972. Mr. Cole then reviewed the proposed remodeling for the Planning-Engin- eering offices, the City Attorney- Mayor's offices, and the remainder of the Civic Center Building. He noted the~significant changes in the plans since the last Conference held on this on January 26, 1971 and March 16, 1971. Administrative Wing Councilman Hobel questioned the reason for the increased cost in the Administrative Wing - from $5400 to $7500. Kitchen Unit discussed City Manager Thomson explained the cos% of the kitchen unit and plumbing proposed. Mr. Williamson stated that the wiring for this particular unit would be approximately $650.00. Also included in the cost i~ moving some walls, adding windows and adding some hardwood paneling. Mayor-City Clerk offices Councilman Hobel questioned the 25% increased cos% for this remodeling. Mr. Williamson explained that a major portion of this cost involved the increased paneling in the recep- tion room. Paneling discussed Councilman Scott suggested that vinyl wall covering be used which would decrease the cost substantially. In answer to the Mayor's inquiry, Mr. Grady stated that the interior walls are painted about once every six years, and the paneling would pay for itself in lieu of one paint job. Councilman Eghdahl felt the wood paneling should remain, that there wasn't that much difference in cost. Mayor Hamilton questioned whether there would be any plumbing in that wing of the building. City Manager Thomson stated this was considered, and it was felt that it was something that could be done by City forces. Councilmen's office City Manager Thomson explained the proposal for the office of the Coun- cilmen, whereby there will be privacy in case two or more Councilmen will be using the office at the same time. Councilman Scott remarked that he is against this area being set aside for the Councilmen's office, indicat- ing there was little need for it. Exterior costs Mr. williamson explained the remod- eling that will have to be done with the exterior of the building: re- placing the jail windows, remodeling patio area; constructing box for telephone conduit, and two coats of paint for the entire building. 10% Contingency Councilman Hobel questioned the reason for the 10% contingency factor. Mr. Williamson explained thatlthings come up, change orders, problems that cannot be foreseen, etc., and the safest thing to do is to plan for the 10% contingency. City Manager Thomson commented that increased cost of labor and material must also be considered. Motion to Approve It was moved by Councilman Egdahl, seconded by Councilman Hobel and unanimously carried that approval be given for the preliminary specifica- tions, as submitted, and that author- ization be given to proceed with Stage III, Working Drawings and Specifications. The motion carried by the f~llowing vote, to-wit: AYES: Egdahl, Hobel, Hamilton Noes: Councilman Scott Absent: Councilman Hyde TOWN COUNCIL DISCUSSION - Present: Director of Planning Warren, Senior Planner Williams, Chairman of Sweetwater Valley Annexation Committee Howard Howell, Gene Martin, Committee Member, and Jack Ratell¢, Administrative Assistant Review of Town Council Mr. Ratelle reviewed the study he concept, Mr. Jack Ratelle, made regarding the process and re- Administrative Assistant sponsibilities of developing and implementing community plans through -2- the Town Council Forum. He discussed the formation of a Town Council, and briefly reviewed proposed By-Laws for such an organization. Mayor Thomas D. Hamilton, Jr. Mayor Hamilton commented that he envisioned some type of election that would be held within the designated precincts for the formation of this Forum; that prior to adoption of Planned Community plans, this organ- ization would have some voice as far as environmental impact is concerned, architectural impact, and the impact of density. They could first review the plans, submit them to the Plan- ning Commission, and if the Planning Commission makes substantial changes, it would then be referred back to this group. They would have some veto power, but of course, all these plans go to the Council for final apT- proval. Norman Williams, Senior Mr. Williams compared the Town-Council Planner concept used in the San Diego area with %hat of the Los Angeles area. He cautioned that there would be problems if the roles of the Council, Town Council, and staff were not clearly defined. It can only run smoothly if there is a good community-planning relationship. Bruce Warren, Director of Mr. Warren commented that thoughts Planning are now being given for Town Councils to govern their own communities, such as in %he minority areas, where there are a number of problems. Councilman Scott Councilman Scott stated he envisioned this group as an advisory body to the City Council, and that they should review all plans that come before the Planning Commission, as it relates to their community. Mr. Scott spoke against th~ "direct election" idea as the connotations of an election would mean much more than having an advisory group. Veto power Mr. Williams reiterated that the group should not be given complete veto power, but the Council should make it clear that their ideas will not be buried and will indeed be heard by the Council. The proposal submitted by Mr. Ratelle, he added, was the best way to approach the formation of this Forum. Howard Howell, Chairman Mr. Howell introduced Gene Martin of Sweetwater Valley Annex- the Annexation Committee, stating he ation Committee would head up this Committee for rep- resentation. Mr. Gene Martin Mr. Martin discussed the Sweetwater Valley Civic Association's role in the Valley, and how this role has been declining in the last two years. The Board of Directors of this organization does not conform to the precincts, and therefore many areas are not duly rep- -3- resented. Mr. Martin declared that if annexation of the Valley were to succeed, Chula Vista must show some interest in forming such a Town-Coun- cil organization which would be more effective than the Civic Association. This must be in the form of self- government to preserve open areas, rural atmosphere, and density. Mr. Martin added that some form of an election must take place in order to establish a just and fair membership. Mayor Hamilton Mayor Hamilton commented there was no problem as far as he could see, since whate~er recommendations this group cares to make can go to the different Commissions concerned: Parks & Recreation, Safety, etc. Also, if the area is annexed, the people in the Valley can serve on these various Commissions. Origin of Town Council idea Councilman Scott explained that the Town Council idea was inaugurated by the Council prior to plans for annexation of the Bonita Valley - for the Castle Park area. Committee to meet with Staff Mayor Hamilton asked Mr. Martin to meet with the Director of Planning, the Senior Planner and, if necessary, the City Attorney in regard to the legality of this concept. In two weeks they are to bring back a rec- ommendation to the City Council, after which the Council will sched- ule another Conference to discuss this matter. ADJOURNMENT Mayor Hamilton declared the meeting adjourned at 5:21 p.m. to the m~eting scheduled for 7 p.m. Tuesday, April 6, 1971. 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