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HomeMy WebLinkAboutcc min 1971/05/26 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday May 26, 1971 Budget Review #1 An adjourned regular meeting of the City Council was held on the above date beginning at 1 P.M. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant, Administrative Assistant Ratelle Mayor Pro Tempore Egdahl opened the meeting with the pledge of allegiance to the Flag followed by a moment of silent prayer. PRELIMINARY BUDGET 1971-72 City Manager Thomson explained a few of the changes made in this budget as compared to that of last year. CITY COUNCIL Secretary Councilman Scott suggested placing the Mayor's Secretary under the supervision of the City Clerk. The Council concurred. (Mayor Hamilton arrived at the meeting at this time.) Motion to approve It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously carried that the Mayor's and City Council's Secre- tary be placed under the direction of the City Clerk for her day-to-day work, with the proviso that the Council and Mayor have priority on her services. City Manager Thomson recon~nended that the Council give the City Clerk the delegated authority as far as latitude in the job is concerned, so that the Secretary will under- stand that she is the delegated subordinate. Mayor Hamilton indicated this was understood. Account 5252 and 5566 Councilman Scott noted that two additional Desks and Telephones telephones and four desks were being con- sidered for the City Council. He spoke against this proposal. Mayor Hamilton commented that since the Council has never had this available to them before, they could not determine, at this time~ whether or not it would be used. Councilman Hyde suggested two desks and one phone for use by the Council. Motion to reduce accounts It was moved by Councilman S~ott, seconded by Councilman Egdahl and unanimously carried that Account 5252 be reduced to $60 and Account 5566 be reduced to the purchase of two desks and two chairs° Account 5565 Mayor Hamilton explained that the vehicle Mayor's Vehicle now has 30,000 miles on it. He placed this item in the budget so that the new Mayor, elected next April, would get a new car. City Manager Thomson stated the Mayor's old car would then be used in a car pool by all departments. Account 5298 Councilman Hobel questioned whether this Other Contractual Services was a new account. City Manager Thomson explained that it was patterned after that of the City of Escon- dido in which different Civic groups such as the Boy Scouts, etc., would have the job of distributing the City's Annual Report, after which time, the City would have a party or picnic for them. Approval of Council Budget It was moved by Councilman Scott and seconded by Councilman Egdahl that the City Council's budget be approved, as amended. The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hamilton, Egdahl Noes: Councilman Hobel Absent: Councilman Hyde CITY BOARDS AND COMMISSIONS City Manager Thomson explained that this was a total of the budgets submitted by all of the Commissions. Planning Co~nission Conference Mr. Thomson noted the Southwestern Legal Conference to be held in Dallas, Texas, in December which was requested by the Plan- ning Corznission but which he deleted since he had little information on it. He has since received a brochure noting that the Conference has emphasis on Planning and Zoning, and would now recommend that the Council approve sending a Con~nissioner. Stenographer Mr. Thomson explained the duties of the Stenographer to all of the Com~issions~ with the exception of the Planning Commis- sion. The $350 differential added to her salary is for evening work. Account 5201 Mr. Thomson stated this amount ($500) was Professional Services requested by the Environmental Control Com- mission for a consultant's service relative to their public hearings. Mayor Hamilton remarked that he talked to this Cormnission and explained to them that they could avail themselves of ad hoc com- mittees~ in which they could get ~,hese experts. Motion to delete request It was moved by Mayor Hamilton, seconded by Councilman Scott and unanimously carried that the amount of $500 be removed from this account. Account 5221 Mr. Thomson explained that $270 of this Travel, Conferences and amount was requested by the Parking Place Meetings Commission for trips to other cities to view the parking lots~ etc. It w~ld be his reco~nendation that this be reduced to $100. Motion to delete amount It was moved by Councilman Scott that the $270 requested be removed from this account. No second to motion The motion died for lack of second. -2- Parks and Recreation Connnission Mr. Thomson stated that the requested amount is $220; it would be his recommen- dation that this be approved. Planning Conanission The requested amount is $2,800. If the Council approves, the $390 recommended for the Southwestern Legal Foundation Confer- ence can be added to this amount. Councilman Scott felt there would be no need to add this additional amount as they have budgeted for various meetings and con- ferences to which some of the Commissioners will not attend; therefore, there will be a surplus of funds. Safety Commission The requested amount is $120; City Manager recommends approval. Youth Comanission The requested amount is $100; City Manager recormmends approval. Human Relations Commission Requested amount is $300; City Manager recommends approval. Board of Appeals Requested amount is $610; City Manager recommends approval. Civil Service Commission Requested amount is $140; City Manager recommends approval. Environmental Control Cormaission Requested amount is $500 to attend a bio- logical conference in Miami; City Manager recormnends $490. International Friendship Requested amount is $500 which covered the Cormnission expense of the Mayor and a Cormnissioner to Irapuato. Since this trip was approved at the last Council meeting, the City Manager recormnends the amount be reduced to $50. Library Board Requested amount is $50; City Manager recommends approval. Motion to approve Commission It was moved by Councilman Scott, seconded Account 5221 by Councilman Hobel and unanimously carried that the Human Relations account be reduced to $100; $490 be approved for the Environ- mental Control Cormnission but not designated to be used for the biological conference to be held in Miami; and the Civil Service amount be reduced to $100~ Ail of the other account to be approved as recommended by the City Manager; the total of this account to be $4,340. Account 5252 City Manager Thomson explained that this is Telephone and Telegraph for a telephone to be installed in the Council Chamber. The request was from the Chairman of the Haman Relations Conanission - $200. The balance (050) is a request from the International Friendship Commis- sion for calls to Irapuato. Motion to delete It was moved by Councilman Hobel, seconded by Councilman Scott that the amount of $250 be removed from this budget. The motion carried by the following vote, to-wit: AYES: Councilmen Nobel, Egdahl, Scott Noes; Mayor Hamilton Absent: Councilman Hyde -3- Approval of City Boards and It was moved by Councilman Hobel, seconded Commissions Budget by Councilman Scott and unanimously carried that the City Boards and Commaissions budget be approved, as amended° Recess Mayor Hamilton called a recess at 2:40 P.M. The meeting reconvened at 2:50 P.M. Councilman Hyde arrived at the meeting at this time. COMMUNITY PROMOTIONS Historical Committee Mr. Sid Cornell, Chairman, Historical Com- mittee, summarized the need for their request: $5,000 for a Junior Historian's Center at Rohr Park, $600 for a display of the City Clerk's archives in connection with the 60th Anniversary display of the City of Chula Vista; $400 for signs for the Fiesta de la Luna event; $1,000 for decorations for booth for the San Diego County Fair; $400 for the 60th Anniversary Civic Banquet -- for a total of $7,400. Council discussion The Council discussed in detail the various requests. Councilman Egdahl suggested con- sideration of a traveling museum that could be displayed at the different schools in the area, thereby reaching more students. Mayor Hamilton commented that some of these items requested would be a coordination of the United Nations Committee, beginning with the Fiesta Parade and ending with the City banquet. He stated he would be against deleting the entire amount. Councilman Scott stated he does not believe the 60th Anniversary banquet is one that that the City should go out and spend large sums of money on. Requested amount reduced It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that an amount of $1,000 be approved for contingency funds for the United Nations Cormnittee and Youth Cormnission activities in conjunction with the Fiesta Celebration, and none for the two specific amounts re- quested by the Historical Commi~e ($3,000 for the Junior Museum and $300 for a dis- play). It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried that the amount requested for personal services for this activity be zero. Councilman Egdahl left the meeting at this time. Account 5222 It was moved by Councilman Hyde, seconded Official Receptions by Mayor Mmmilton and unanimously carried that the amount of $400 be approved. It was moved by Councilman Hyde, seconded by Councilman ScOtt and unanimously carried that the proposed Civic banquet be recog- nized as the "lst Annual Community Recog- nitlon Banquet". Account 5298 Mr. Thomson explained that $400 of this 0thcr Contractual Services amount is the request of the Historical Con~ittee for signs in conjunction with the Fiesta celebration. He recc~mncnds denial. -4- Request denied It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried that the recorm~endation of the City Manager be accepted. Account 5398 Mr. Thomson explained that this amount is Other Co~anodities for the proposed Historical Museum. He recommends denial. It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that the City Manager's recommendation be accepted. CHAMBER OF COI~4ERCE Request explained Mr. Nick Slijk, Executive Manager, stated their request is in two parts: ii $7,400 for the (1) San Diego County Fair Booth; (2) City Maps - 25,000 copies; (3) Community Promotion Cards - 25,000. 2. $7,500 for the general operating expenses, in accordance with Council action during the 1970 Budget session. Account 5451 It was moved by Councilman Scott, seconded Contributions - Other Agencies by Councilman Hobel and unanimously carried that $7,500 be approved for this account. Account 5298 It was moved by Councilman Hyde, seconded Other Contractual Services by Councilman Hobel and unanimously carried for the approval of the request for $1,700 for printing the City Maps, and an amount for printing 25,000 Co~mnunity Promotion Cards. It was moved by Councilman Hyde, seconded by Councilman Hobel and unanimously carried that the motion be amended to reduce the amount of the Community Promotion Cards to t2,500 ($1,250). DOWNTC~N ASSOCIATION Mr. Slijk submitted the request of the Down- town Association for participation in the Starlight Yuletide Parade on a 50-50 basis. It was moved by Councilman Scott, seconded by Councilman Hobel and unan{mou~ly carotid that ,appz~a~ be. g~enof thc Downtown Association request. It was moved by Councilman Hyde, seconded by Councilman Scott and unanimously carried that the motion be amended to re- duce the amount to $2,920 (by deletion of the use of the automobiles by the Council in the Parade). Recess Mayor Hamilton called a recess at 4:15 P.M. The meeting reconvened at 4:25 P.M. JUNIOR CHAMBER OF COMMERCE Account 5451 City Manager Thomson stated the request is Contributions - Other Agencies for $2,700, same amount as requested last year. He recon~uends approval. It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that the request be approved. -5- COMBO Account 5451 City Manager Thomson stated the request Contributions - Other Agencies is for $6,000; last year they requested $5,000. He recommends approval of $1,000. Mr. Klauber, Vice-President, COMBO Mr. Klauber explained the needs of this organization. The total amount they hope to raise this year is $750,000. Motion to approve $2,000 It was moved by Councilman Hyde that the sum of $2,000 be approved° No secend to motion The motion died for lack of second. Motion for no funds It was moved by Councilman Hobel that the amount recommended by the City Manager of $1,000 be reduced to zero. No second to motion The motion died for lack of second. Motion to approve $1,000 It was moved by Mayor Hamilton, seconded by Councilman Scott and unanimously carried that approval be given for the amount of money as recou~ended by the City Manager ($1,000). JOBS FOR YOUTH City Manager Thomson stated the request is for $370; he recommends approval. Motion to approve It was moved by Councilman Hyde, seconded by Councilman Scott and unanimously carried that approval be given for the amount of $370. CHULA VISTA TOURIST AND City Manager Thomson explained their request CONVENTION BUREAU is for $17,015; he recon~nends $15,900. Mrs. Phyllis Foster, Mrs. Foster delineated the general operat- Executive Secretary lng expenses, advertising funds, noted the cost of the ad at the Visitor Information Center in Mission Bay, the Visitor Informa- tion Center in Chula Vista, and the Direct Mailing costs. City Manager Mr. Thomson remarked that the difference here is a matter of the operating expenses --what would and would not be termed an operating expenses, and then taking 20% of that. Council discussion The Council discussed the different items in this budget, indicating that some of these should have been placed in other categories. Councilman Hyde commented it was his under- standing of the agreement last year that the amount granted to the Bureau be phased out on a 20% reduction basis. He believed that the Council would be satisfying their obligation if they took a straight line reduction basis of that. Motion It was moved by Councilman Hyde that 80% of the support sum granted last year be approved, and the Visitor Bureau can spend this any way they want to. No second to motion The motion died for lack of second. -6- Suggested format Councilman Scott suggested coming up with a dollar figure that would be overhead -- this would be the figure that will be phased out and then the remainder would be special projects which would be handled separately (similar to that of the Chamber of Commerce). Last Year's Request Mayor Hamilton noted that last year the operating expense was $8,981.43, of which the City proposed to pay $4,500 of that amount, and this year he would expect to pay 20% of that amount. Item F (Visitor Information Mayor Hamilton indicated that if the Coun- Center Service) cil wished to have Item F considered as an additional advertising program for adver- tising funds, he felt it would be appropri- ate to do so. Motion relative to Item F It was moved by Councilman Hobel, seconded by Councilman Hyde that Item F be considered as an additional advertising fund. Motion fails The motion failed by the following vote, to-wit: AYES: Councilmen Hobel Noes: Councilman Hamilton~ Hyde, Scott Absent: Councilman Egdahl Motion to set amount It was moved by Mayor Hamilton, and seconded by Councilman Hyde that $4,500 be the figure and 80% be taken off that figure, and start from there. This will give them more money in the upper category (general operating expenses) -- $3,600 for operating expenses. They should then submit the other expenses, project by project, tell the Council what they propose to do, how they will spend the money, and the Council will then consider sharing the cost on a 50-50 basis. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hamilton, Hyde, Scott Noes: Councilman Hobel Absent: Councilman Egdahl M_rs. Foster was requested to return t cmorrew. Adjourn for dinner It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that the Council adjourn for dinner. Mayor Hamilton stated he would not be able to re- turn for the evening session. Reconvene The Council reconvened at 6:40 P.M. In the absence of Mayor Hamilton, Mayor Pro Tempore Egdahl conducted the meeting. GOLDEN GRENADIERS Mrs. Guy Winton, Jr., Pacific Beach, Secre- tary to the Board of Trustees, "Golden Statesmen", spoke of a drum and bugle corps newly formed in this area with headquarters at the National Armory in National City. She requested the amount of $700 for this group. -7- Request denied It was moved by Councilman Hyde, seconded by Councilman Scott and unanimously carried that the request be denied for the follow- ing reasons: (1) this would be subsidizing a private organization; (2) it would open it up to similar requests; (3) there are not enough participants from Chula Vista in this to merit a contribution. STORE FRONT OPERATION City Manager Thomson stated the request is for $5,0009 he recommends approval. Gary Wappes, 773 Madison Avenue Mr. Wappes explained that the total amount they hope to get this year is $25,760; $20,000 of that is being considered by the County Board of Supervisors, $5,000 from this body, and the rest from private donations. Approval It was moved by Councilman Hyde, seconded by Councilman Hobel and unanimously carried that the request be approved. CHUIA VISTA MOUNTED POLICE City Manager Thomson stated the request is f~r $50~for the purchase of two trophies; he recormnends approval. Approval It was moved by Councilman Hobel, seconded by Councilman Hyde and unanimously carried that the request be approved° SOUTH BAY COMMITTEE ON DRUGS City Manager Thomson stated the request is for $23,700. This request came in late and he does not have all of the details of the program. Request held over It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that this item be held over until someone from that Committee can come before the Council and explain the program. CITY ATTORNEY City Manager Thomson stated the request is for $79,170; he recommends $67,870. City Attorney Lindberg Mr. Lindberg stated he agrees with the recommended amount--that it clearly reflects a realistic approach. Approval It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that the City Attorney's budget be approved as reco~nended by the City Manager. CI..TY CLERK City Manager Thomson stated the request is for $43,680; he reconanends $40,200. Approval It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that the City Clerk's budget be approved as recormmended by the City Manager. ELECTIONS City Manager Thomson stated the requested amount is $35,000; he r~cormmends approval. -8- Approval It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that the Election budget be approved as requested, and as reco~wnended by the City Manager. CITY ADMINISTRATION City Manager Thomson explained there was a decrease of $15,010 in this budget from last year due to the assignment of Data Systems activities to a separate account. A full time clerk is included for the in- formation center, and funds are provided for hiring a consultant to assist in the management audit of the Police Department. The amount recormmended for the Adminis- trative budget is $122,790. Approval It was moved by Councilman Hyde, seconded by Councilman Egdahl and unanimously car- ried that the City Administration budget be approved as recommended. GENERAL SERVICES City Manager Thomson explained that this was now a separate budget for analysis, development and implementation of the computer system; he recommends approval of the $50,310 requested. Approval It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that the General Services budget be approved. PERSONNEL City Manager Thomson stated the request is for $67,320; he recommends approval of $67,510. Activity No. 1252 Director of Personnel McCabe explained that Training Program this increase is due to centralizing the funding of the tuition reimbursements to the City employees, except for the Police and Fire Departments. Approval It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that approval be given of the Personnel budget as recommended by the City Manager. FINANCE City Manager Thomson stated the request is for $102,950; he recormmends $98,620. He noted that the differential in the amount of $310 on page 42 was a typographical error and should be deleted. Activity No. 1420 Councilman Scott questioned the reason for (Operations) questioned the increased amount in this activity. Mr. Thomson explained it was due to an increase in overtime, provision for a College intern and for temporary clerical assistance° Approval It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that approval be given of the Finance Depart- ment budget as recom, nended by the City Manager. -9- PURCHASING City Manager Thomson stated the request is for $53,030; he recommends approval of the amount of $50,550. Account 5565 Mr. Thomson explained that the $2,000 Automotive Equipment requested was for the purchase of a new automobile. In answer to Councilman Scott's inquiry, Mr. Thomson remarked that the pur- chase price of the Pintos was good until June 21 -- purchase price of $1,729 auto- mobiles are recormmended for purchase in three departments: Planning, Purchasing and Building and Housing~ Councilman Scott suggested these automobiles be purchased now to take advantage of the purchase price offered. This amount can be taken out of the Unappropriated Surplus Fund. Resolution to be brought back It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that a resolution be brought back to the next City Council meeting authorizing the purchase of three sedans. Approval It was moved by Councilman Hobel, seconded by Councilman Hyde and unanimously carried that approval be given of the Purchasing Department budget as recommended by the City Manager with the deletion of the $2,000 from Account 5565. PLANNING City Manager Thomson stated the request was for $150,120; he recon~ends $145,200. This is a basic budget for the Planning Depart- ment. They have requested additional per- sonnel which is in the supplemental budget. Mr. Thomson explained that much of the work in this department is contingent upon annex- ation of the Sweetwater Valley and other annexations. He would request deferral of the additional personnel until such time as the need is demonstrated. The amount can then be taken out of the Reserve Account. Approval It was moved by Councilman Hobel, seconded by Councilman Hyde and unanimously carried that approval be given of the Planning De- partment budget as recommended by the City Manager. Excused Councilman Hobel asked to be excused at this time, since he has a speaking engage- ment at Southwestern College. Recess Mayor Pro Tempore Egdahl called for a recess at 8:05 P.M. The meeting reconvened at 8:10 P.M. INSURANCE City Manager Thomson explained that the increase in this account is due primarily to the increased insurance for the new Police facility, plus a 29.3% increase in the group insurance. The recormnended amount is $229,520. Approval It was moved by Councilman Hyde, seconded by Councilman Scott and unanimously carried that approval be given of the Insurance account. -10- POLICE City Manager Thomson stated the request is for $1,601,270; he reco~nends $1,468,030. Activity No. 2111 Mr. Thomson indicated that the increase Administration here is due to the Utilities account -- the power cost for the new Police facility, and the Equipment Maintenance Account. Activity No~ 2112 Mr. Thomson stated the decrease in this Training account ($31,990 requested and $15,600 recommended) was due to the provision of 24 hours per man annually for the training of 50 positions at straight time compared to 40 hours per man for 60 positions at time and one-half for 1970-71. Activity No. 2130 Mr. Thomson explained that this activity Records and Identification was decreased ($293,150 requested and $279,140 recommended). Into this budget was put the position of Police Agent. This is actually a Management Differential recog- nizing educational experience requirements~ This is a 5% increase over a Patrolman's salary for the added responsibility of this position. This position will be rotated by the Police Chief--it will not be assigned to any one particular person. Activity No. 2150 Mr. Thomson noted the 11 positions of Police Investigation Agent in this activity. These are for the Patrolmen assigned to the Detective Division. He pointed out, however, that this does not include the Sergeants who are assigned to this Division--they would have base Serg- eant's pay, one reason being that the Serg- eants have the most capable and "cream of the crop" officers working for them, there- fore, the burden of being a Sergeant is diminished by this fact. Chief Winters Chief Winters explained that the people working in the Investigation Division work in civilian clothes but must also have a uniform. It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that the 5% currently assigned to the Serg- eants in the Detective area not be taken away, and as the positions are rotated, the new Sergeants going into this Division would realize that there will not be any 5%; also, that this be re-evaluated° Mr. Thomson cormnented that this will be part of the study. He clarified the motion, in- dicating that as long as the officers are in there, as Detectives~ they will get their 5%; once they leave~ the 5% will cease. Activity No. 2160 Mr. Robert Bourcier, Assistant City Manager, Support explained that this account includes the Regular and Mounted Reserves and the Junior Safety Patrol. Mr. Bourcier noted the special events proposed under Account 5222 (Official Receptions) such as banquet dinner, two special outings per year~ the Christmas party and trip to Knotts Berry Farm for the 3unior Patrol° -11- Activity No. 2112 Chief Winters referred back to this account, Training co~enting that his request is for $3,840; Account 5334 - Ammunition however, it could be reduced to $3,000. The Manager's recommendation is $1,820. Chief Winters noted the shoots held per year and the number of rounds of ammunition needed for each officer~ He added that they could live with the $1,820 recommended if the Police range was completed in their new facility. Mr. Thomson explained that funds for this Police range were withheld until after the bids and refurbishing of the Civic Center are decided. The actual bids will be re- ceived this fiscal year, and the $20,000 withheld for this pistol range will be re- allocated to the Police Department as soon as the financial status of the remodeling is determined. Activity No. 2200 City Manager Thomson explained the increase Animal Regulations in this account is due to the Equipment Maintenance Account and a request of $2,840 to replace a pick-up truck. The request is for $34,280; he reconm~ends $32,660. Account 5201 It was moved by Councilman Scott and seconded Professional Services by Councilman Egdahl that a letter be sent to Senator Mills and Assemblyman Deddeh in regard to the $800 for this account. He commented that this is what happens when the State passes laws, and it is put onto cities and there are no funds to pay it; there are some cities that can be hurt by such a law. Councilman Hyde spoke against the motion, indicating ~e felt it was an exercise of futility and a waste of stamp and clerical time. Motion withdrawn Councilman Scott withdrew his motion; Coun- cilman Egdahl withdrew his second. Approval It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously carried that the Police Bepartment budget be approved as recommended by the City Manager, with the changes noted by the Council. ADJOURNMENT It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried to adjourn the meeting until 1 P.M. Thurs- days May 27, 1971. Councilman Hyde stated he would not be able to be present until 2:45 P.M. The meeting adjourned at 9:05 P.M. Clerk -12-