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HomeMy WebLinkAboutcc min 1971/05/28 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Friday May 28, 1971 Budget Review #3 An Adjourned regular meeting of the City Council was held on the above date beginning at 1 p.m. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl (Councilmen Ho~el and Egdahl arrived late). Absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant, and Administrative Assistant Ratelle SUPPLEMENTAL BUDGETS - CONTINUED INVITE POLICE RESERVE WIVES City Manager Thomson stated he TO ANNUAL DINNER recommends approval of the $500 for this fund. Motion to delete It was moved by Councilman Hyde, seconded by Councilman Scott, and unanimously carried that this item be deleted. SUNDAY LIBRARY SERVICE It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that this item be deferred until there is a full Council. BICYCLE THEFT PREVENTION Chief Winters stated there has PROGPAM never been a bike program in this City. Last year, 630 bikes were stolen and 130 recovered. City Manager Thomson indicated this would be part of the Police audit which will be taken this summer. He recommends against putting this in the budget at this time. Motion to delete It was moved by Councilman Scott, seconded by Councilman Hyde, and unanimously carried that the Bicycle Theft Prevention Program be deleted. Councilmen Hobel and Egdahl arrived at this time. S%~DAY LIBRARY SERVICE Mr. Thomson explained he is recom- mending against this. It would mean hiring 4 regular positions and 2 parttime positions at a cost of $28,510. Mrs. Levine, Librarian, entailed the work schedule and commented that Chula Vista would be the only City that would offer this service; therefore, they would draw people from as far away as E1 Cajon. Motion to deny It was moved by Councilman Scott, seconded by Councilman Egdahl, that the Sunday Library Service be denied. Councilman Hyde spoke against the motion noting it was just a matter of economics; he felt it would be a valuable service to the community. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hobel, Hamilton, Egdahl Noes: Councilman Hyde Absent: None AUTOMATIC COPY OFFSET SYSTE~ City Manager Thomson explained that AND these two items were proposed by ADDITIONAL OFFSET PRINTING UNIT the old Purchasing Agent. The new Purchasing Agent has asked that these items be deferred until he has had a chance to study it. Motion to deny It was moved by Councilman Hobel, seconded by Councilman Hyde, and unanimously carried that the Automatic Copy Offset System and the Additional Offset Printing Unit be denied. DAYTIME CUSTODIAN - Mr. Thomson stated the cost of RECREATION FACILITIES this position would be $8,500. He recommends against it. Mr. Eugene Grady, Chief of Housing and Building, explained that he put this in at the request of Recreation and Library who felt they needed a day-time custodian. Motion to deny It was moved by Councilman Scott, seconded by Councilman Hyde, and unanimously carried that the position of Daytime Custodian be denied. 2 VIDEO TAPE RECORDERS City Manager Thomson recommends denial, adding that the requests of the Police Department will be more closely studied in the Police audit. Denial of Police requests It was moved by Councilman Scott, seconded by Councilman Hyde, and unanimously carried that the following be denied. 2 Video Tape Recorders $4,220 Increase Police Reserve Force - $1,610 Evidence Technician Interns - $4,760 Business Office Night Clerk - $5,420 Additional Detective - $12,050 Police Agent Concept - Department Approach - $27,060 SWEETWATER ANNFXATION Mr. Thomson explained that this ENGINEERING COSTS will be to retain records and sewer costs; he recommends against tying up funds until the annexation question is determined. The amount is $24,500. Motion to deny It was moved by Mayor Hamilton, seconded by Councilman Hyde, and unanimously carried %ha% the Sweetwater Annexation Engineering Co~ts be deleted. 2 ANNEXATION DRAFTSMAN PROGRAM City Manager Thomson referred to and the Wor~ List submitted by the ADVANCED PLANNING SECTION PLANNER Director of Planning. He praised the worP done by the Director and his staff, but felt that the requests were based partly on proposed annex- ations, and he would prefer to wait until this comes to pass. In his opinion, the Department is not now at the point of saturation but with the proposed annexations of the Sweewater Valley and Otay Land Company, they will be. He would like to see what more can be done with the existing staff members. Audit study Councilman Hobel felt this department should be given the management audit study to determine whether they are maintaining the current level of service. Annexation work In answer to Councilman Scott's inquiry, the Director of Planning, Bruce Warren, declared that two of his staff members spend up to 50% of their time each week on the Sweetwater Valley annex- ation. Councilman Scott then remarked that if this annexation does not pass, then the department would have one full time position available. Mr. Warren indicated this was true. Discussion of need for ~r. Warren further added that he would personnel prefer that this title not be called "Annexation Draftsman Program" as the need for an additional drafts- man is not base~ on the proposed annexation. Additional drafting capabilities are needed to work with the new Landscape Planner who starts work next week. As to Advanced Planning, Mr. Warren indicated that they are constantly behind in this work, and he doesn't believe that it is due to internal Administration of his department. Councilman Hyde discussed the need for the additonal personnel stating that they must recognize that ~lanning is vital to City growth and they are now in an "explosive" period in regard to annexation and subdivision development. Councilman Scott noted the number of people %hat have been added to the Planning staff in the las~ bwo years. In answer to Councilman Hobel's suggestion for a department audit, Mr. Thomson indicated that the studies are conducted based on the money involved in the departments: first the Police Department will have this study, then the Library and Public Works, ~tc. Motion to approve Advanced Planning Section Planner It was moved by Councilman Scott that the Dosition of Advance Planning Section Planner be approved. 3 No second to motion The motion died for lack of second. Recess Mayor Hamilton called a recess at 2:25 p.m. The meeting reconvened at 2:35 p.m. EXECUTIVE SESSION It was moved by Mayor Hamilton, seconded by Councilman Scott, and unanimously carried that the Council adjourn to Executive Session, with Mr. Thomson, Mr. Warren, Robert Bourcier, and Norman Williams. The Council reconvened at 2:50 p.m. Motion for approval of It was moved by Councilman Hyde, positions seconded by Councilman Egdahl that the positions listed as Annexation Draftsman Program and Advanced Planning Section Planner be approved. Motion carries The Motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Hobel, Hamilton, Egdahl Noes: Councilman Scott Absent: None TRAFFIC ENGINEERING AIDE Mr. Thomson stated the request is for an amount of $9,670; he recommends denial. Mr. Bill Robens, Assistant Director of Public Works, stated this would De office help for the Traffic Engineer. When the need arises, now a man is borrowed from the Civil Engineering Department. Councilman Hyde stated he recognizes the growing need for such a position but questioned whether they have reached the point that justification is there for another person at this time. Motion to deny It was moved by Councilman Hyde, seconded by Councilman Scott, and unanimously carried that the position of Traffic Engineering Aide be denied. EXPLORER POST PISTOL TEAM Mr. Thomson explained he recommends denial based on the type of program it is; that there are other areas in the budget that have been deferred that would be more feasible. The $290 is for $190 for ammunition; $20 for range supplies; $80 for ear protectors and shooting glasses, etc. Motion for approval It was moved by Councilman Scott, seconded by Councilman Hobel, that the Explorer Post Pistol Team be approved. Speaking against motion Councilman Hyde and Councilman Egdahl spoke against the motion citing as one fact the denial of the ammunition for the Police Department, and more appropriate programs for this activity. Motion fails The motion failed to pass by the following vote, to-wit: AYES: Councilmen Scott, Hamilton Noes: Councilmen Hobel, Hyde, Egdahl Absent:None STREET TRFE FME~GENCY CREW City Manager Thomson explained that this was an extension of their current service. His reason for recommending against it was looking at the budget as a whole in terms of the type of year economically. Reason for request Mr. Bill Roberts, Assistant Director of Public Works, stated the reason for this request was to increase the level of tree trimming service. He explained the current level of service. The "emergency" is a misnomer - they will provide emergency service but their main function would be to take care of all the service requests a %wo- man crew can handle. A high ranger at a cost of $17,000 is included in this request. Street Supervisor Mayor Hamilton discussed the new supervisor who was hired approximately one year ago who is an exper% on tree trimming. He would like to see what type of efficiency is generated by his being in service with the present crew for one more year. In his opinion, this man has just been able to train his crew to the point where they are just now becoming functional. Motion for deferral It was moved by Councilman Scott, seconded by Councilman Egdahl that this request be deferred for one year. Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hobel, Hamilton, Egdahl Noes: Councilman Hyde Absent: None FIRE COMMUNICATIONS OPERATORS Mr. Thomson explained that this does not provide for a reduction of the Fire personnel, but adds two new positions. The amount proposed is $13,420; he recommends denial. Reason for request Chief Smithey stated that the dispatch center is now manned by shifts by the Firemen. If he can relieve an able-bodied Fireman during the day from this center, then all levels of service in his department would increase. 5 Discussion Mayor Hamilton discussed the possibility of the Bonita/Sunnyside Fire personnel coming into the City. Chief Smi%hey noted that there was a communication operator in that department that would come into the City, skould the area be annexed. The Council concurred that this should be deferred until such time as the total request for new personnel is made by this Department. Motion to deny It was moved by Councilman Hobel, seconded by Councilman Scott, and unanimously carried that the request for Fire Communications Operators De denied. POLICE RESERVES UNIFORM Mr. Thomson stated this item is ALLOWANCE subject to negotiations with the regular uniformed personnel. Until such time as this fringe benefit negotiation is settled, he would recommend deferral. The amount proposed is $2,300. Reason for reguest chief Winters remarked that the only thing the City now does for the Reserves is the annual dinner. These men pay for their own uniforms ($250) and have donated 17,000 hours to the City last year. Councilman Hyde spoke of the Commissioners, etc., who also volunteer their time to the City without Denefit of renumeration. Action deferred It was moved by Councilman Egdahl, seconded by Councilman Hyde, and unanimously carried that action be deferred on this request pending the Manager's study. SWEETWATER COLLEGF DISTRICT City Manager Thomson stated the EXTENDED POOL S~RVICES reason for denial is one based on economics. If this was self-supporting, it would De one thing; but less than one-half will be returned to the City in revenues. It is directed to service the Southwestern College District, and the amount proposed is $12,220. Reason for request Mr. william Jasinek, Director of Public Works, noted the projected revenue would be $4,250. This is for opening the pool during the summer months. The college will have it opened in the morning, but this program is for afternoons and three evenings a week: 5 days a week from noon until 6 p.m.; 3 nights a week 7 p.m. to 9 p.m. and Saturdays and Sundays from noon %0 4 p.m. Joint powers ~ general discussion was held by the Council on the joint powers agreement with this District. They felt it was inconceivable that the City participated in this project, and it will not be opened during the summer months. Mayor Hamilton discussed the other sports activities at the College - the pool, tennis courts, etc. in which the City is participating. He requested an overall agreement drawn up between Southwestern College and the City of Chula Vista as to the use of those facilities tkroughout the year. Also the cost should be projected for the use by City residents versus the cost by the College students, and work out a formula. Motion for modified It was moved by Councilman Hyde, approval seconded by Councilman Egdahl, and unanimously carried that this item be approved, leaving the sum open to be determined based upon calculations worked out with the City Manager and the Director of Parks & Recreation to be sufficient to operate this pool during the summer months between the hours of 12 noon to 6 p.m., 7 days a week. The City Manager is to bring back a cost figure on this, and if it is not feasible, the Council may reconsider the motion. FIRF TRAINING - Mr. Robert Bourcier, Assistant BATTALION CHIEF City Manager, explained that this position is being handled by the negotiations with the Fire Department, and will have to be studied by the Civil Service Commission. Position deleted It was moved by Mayor ~amilton, seconded by Councilman Hyde, and unanimously carried that this item be deleted. BUS SFRVICF City Manager Thomson noted the Council's last action regarding Aztec Bus Lines was to defer this until July. He commented on the work being done with the Chamber of Commerce and with the Public Utilities Commission relative to getting service to Southwestern College. Motion to appropriate funds It was moved by Councilman Scott, seconded by Councilman Hyde, and unanimously carried that $62,000 be put into the budget to take care of transportation. 7 CAPITAL IMPROVEMENTS 1971-72 PROGRAM LAND ACQUISITION L J STREET Councilman Scott questioned the proposed $200 a week that the Assistant Public Works Director stated would be saved by dumping street sweepings on this property. Mr. Bill Robens commented that the savings would be approximately $100 a week. In the past, arrangements have been made with various property owners to dump the sweepings on their lots. The department is running out of places now, and looking for properties to dump the sweepings. Motion for approval It was moved by Councilman Hobel, seconded by Mayor Hamilton that $25,000 be taken out of the proposed $100,000 fund for park development, leaving that amount $75,000, and this land acquisitian be put back in. The other members of the Council spoke against the motion indicating the cost of %he property involved was inflationary,and if the staff could come back with other properties that would be less expensive and more reasonable, then the Council can reconsider this. Motion fails The motion failed by a unanimous vote of the Council. COMMUNITY CFNT~R, HILLTOP - It was moved by Councilman Egdahl, TELEGRAPH CANYON PARK seconded by Councilman Scott, that this item be removed from the 1971-72 Capital Improvement Program, and placed in the 1972- 73 Capital Improvement budget. Reasons for motion The reasons for making this motion, Councilman Egdahl stated were: (1) Since the reconstruction of the Youth Commission, it is important for the Council to listen to them if they feel this building will really solve a need; (2) Important to know what type of program will be carried on here; (3) Helpful to know what the impact will be of spending this amount of money on a building in terms of personnel, landscaping, maintenance, etc.; (4) Look at this project in the light of long-range plans and what the buildings and facility will be in terms of importance to the community. Discussion of alternate Mayor Hamilton stated he could vote project for the motion if some other item of similar importance could be put in its place, such as Fire Station No. 2. 8 Councilman Scott suggested turfing the 3 school playgrounds and relocation of the Dog Pound. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Scott, Hyde Noes: Councilmen Hobel, Hamilton Absent: None ~otion for alternatives It was moved by Councilman Scott, seconded by Councilman Hyde, and unanimously carried that the staff be directed to bring back some alternatives on the Capital Improvement Program to replace those priorities that have been deleted. RETIREMENT FUND ~r. Thomson asked the Council's direction in putting in the $45,000 in the Retirement Fund, as discussed earlier. This Bill has passed the Senate and is on its way to adoption. Approval It was moved by Councilman Scott, seconded by Councilman Egdahl, and unanimously carried that the additional sllra of $45,000 be put into the Retirement Fund. RESERVES It was moved by Mayor Hamilton, seconded by Councilman ~yde, and unanimously carried that the Council wait until getting the "spread sheets" from the City Manager k~efore taking action on Reserves, to determine where the budget now stands. BUDGET COMMENTS Councilman Scott complimented the staff on the preparation of the budget, and suggested the following: (1) The numbers have designations rather than have it listed on a separate sheet; (2) Equipment list be part of the main budget; (3) The working papers be delivered to the Council at the same time as the Budget. Salaries City Manager Thomson commented that he will call an Executive S~ssion next Tuesday evening to give the Council a status report on salaries. ADJOURNMENT Mayor Hamilton adjourned the meeting at 4:45 p.m. to the meeting scheduled for Tuesday, June 1, 1971, at7p.m. ?/¢Sty Clerk 9