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HomeMy WebLinkAboutcc min 1972/05/30 MINUTES OF AN ADJOUKNLD REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 1 Held Tuesday - 6:00 p.m. May 30, 1972 An adjourned regular meeting of the City Council of Chula Vista, California, was held on the above date beginning at 6:00 p.m. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant Presentation of preliminary City Manager Thomson presented the pre- budget liminary budget to the Council. He explained that it calls for net expendi- tures of $8,933,500 or an increase of 2.33% over the current fiscal year budget. Also included is $232,400 as a preliminary entry for salary increases, which, if applied, would bring the budget increase to 4.99%. Mr. Thomson added that the estimated 1972-73 revenues call for 31% support from property tax income which is predi- cated on an 8% increase in the assessed valuations and a $1.50 tax rate. This tax rate would be a five cent increase over the current rate. Council discussion The Council held a general discussion regarding the proposed tax increase, the revenues, the $72,000 Park Acquisition and Development estimated balance and the $561,000 realized from the utility tax. CITY COUNCIL City Manager Thomson stated this was a Activity Number 1105 3% reduction over last year's budget or a decrease of $1,620.00. Seasonal Assistant Councilman Scott commented that last year's budget had $6,000 for the Mayor's car, so the Department's budget, this year, was actually an increase. He questioned the need for a seasonal assistant. City Clerk Fulasz indicated that if it was the Council's desire to eliminate this request, she would plan to utilize the Seasonal Assistant assigned to her office with that of the Mayor's office. Motion to delete Assistant It was moved by Councilman Scott, seconded by Councilman Hyde and unanimously carried that the amount of $1,060 be deleted from this account for the Seasonal Assistant. (Mayor Hamilton arrived at this time,) Travel, Conferences and Meetings It was moved by Councilman Hyde and Account No. 5221 seconded by Councilman Hobel that the trip to Irapuato be changed to have three Councilmen go instead of five and the amount to remain the same. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Hobel, Egdahl, Scott Noes: Mayor Hamilton Absent: None Annual Report City Manager Thomson explained that the Account No. 5212 major portion of this fund was due to having the annual report upgraded. If the Council was satisfied with the report printed last year, then this amount would be reduced. Deletion of $1,000 It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried that $1,000 be taken out of this account. Travel, Conferences and Meetings It was moved by Councilman Scott, seconded Account No. 5221 by Councilman Egdahl and unanimously car- ried that the Travel Account reflect the following: Delete one trip to Washington, D.C., for the National Legislative Conference, and two trips to the National League of Cities Conference in Indianapolis. City Man~ger Thomson explained that this left $6,620.00 in this account. Approval of City Council Budget - It was moved by Councilman Egdahl, seconded Activity No. 1105 by Councilman Hyde and unanimously c~rried that Account 1105 be approved, with the reductions, and as recommended by the City Manager. CITY BOARDS AND CO~ISSIONS City Manager Thomson explained the increases Activity No. 1110 proposed for this account, one of which is a Seasonal Assistant for the secretary. Seasonal Assistant The Council questioned the need for this additional help and the proposed overtime account. City Manager Thomson commented on the increased workload given the secre- tary by the various commissions. Councilman Hyde indicated that a good deal of this workload indirectly relates to submitting information to the Council, and perhaps the Council should encourage the commissions to "hold it down." Motion for deletions It was moved by Councilman Hyde and seconded by Councilman Scott that the $1,090.00 be deleted - Seasonal Assistant~ Account 5103 be retained and $210 be deleted from the Office Equipment Account (No. 5566). Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hobel, Egdahl Noes: Mayor Hamilton Absent: None Transfer of Secretary to City Manager Thomson discussed the amount City Clerk's Department of work given to the secretary by the various commissions. - 2 - Mr. Paul Bissonnette expressed the opinion that the commissions were generating too much Work for the secret~ry, trying to go beyond the scope of their activities in trying to get informati°n to the Council. City Manager Thomson suggested integrating this non-administrative function under the City Clerk. Motion to bring back It was moved by Councilman Hyde that the recommendation City Clerk and the City Manager discuss this suggestion and bring back a recommendation. No second to motion The motion died for lack of second. Motion for transfer It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously car- ried that the secretary to the Boards and Con~nissions be put under the City Clerk's supervision. Recess A recess was called at 7:45 p.m. and the meeting reconvened at 7:55 p.m. Travel, Conferences and Meetings City Manager Thomson detailed the amount Account No. 5221 budgeted for each of the commissions. Mr. William Wappes, Chairman, Safety Commission, spoke in support of retaining $400.00 in the budget for the County Safety Council. The Council noted that there is $400.00 presently budgeted for this service, and could be used prior to the end of this fiscal year. Motion for approval of It was moved by Oouncilman Hobel, seconded Activity No. 1110 by Councilman Hyde and unanimously carried that approval be given to Activity No. 1110 as recommended by the City Manager, with the two reductions: $1,090.00 in Account No. 5101 and $210.00 in Account No. 5566. COMMUNITY PROMOTIONS City Manager Thomson explained the increases Activity No. 1130 in this proposed budget and detailed the amount of funds proposed for the various agencies. Official Receptions Mr. Thomson discussed the $1,000.00 proposed Account No. 5222 for this account, indicating it was an increase of $600.00 for an annual recognition luncheon and a City beautification awards luncheon. It was moved by Councilman Egdahl, seconded by Councilman Hyde and unanimously carried that $1,000.00 be deleted from Account No. 5222, from the Community Promotions budget, and $500.00 be put into Account No. 5222 in the City Council's budget (Activity No. 1105). Tourist and Convention Bureau Mrs. Phyllis Foster submitted a written report of the budget to the Council, stating that it conformed to the City Manager's recommendations. She explained that last year they were on a sixty-forty percent phase out with the City and this year it is gdvefity-t~irty percent. Approval of Tourist and Convention It was moved by Councilman Hobel, seconded Bureau budget by Councilman Scott and unanimously carried that approval be given to the adoption of the Tourist and Convention Bureau budget with the addition of $100.00 (differential on advertising in SUNSET MAGAZINE for a period of six months), making the total budget $13,590.00. City Maps Mrs. Foster noted that she used 12,000 to 13,000 maps last year. These~ere given to her from the Chamber of Commerce. She foresees that she will need 15,000 to 20,000 this year for distribution. CHAMBER OF CO~4ERCE Mr. Richard Kau, President, Chamber of Commerce discussed the issue of the maps. The City Manager's proposal was for the City to print 30,000 maps at a cost of $5,450,00. He felt this would be com- peting with the Chamber. The Chamber pays for the initial set-up of the maps, and the art work~ the City receives 25,000 maps for the basic fee of $1,700.00 which is just the cost of printing. City Manager Thomson explained that the initial cost of $S,4S0.00 was high since it involved drawing the map and setting up the brochure; however, after the first year, the cost would decrease substantially. Motion to allow Chamber It was moved by Councilman Scott and to print maps seconded by Councilman Hyde that the City not change its policy concerning the maps and allow the Chamber to continue printing them. Suggestions for map Councilman Hyde suggested the Chamber meet with the City Manager for suggestions on the City information portion of the map. Councilman Scott requested that the front of the map state that it was printed "in cooperation with the City of Chula Vista." Motion fails The motion failed by the following vote, to-wit: Ayes: Mayor Hamilton NOES: Councilmen Scott, Hobel, Egdahl, Hyde Absent: None Distribution by Tourist Council discussion ensued over the fact and Convention Bureau that the City purchases 25,000 maps; however, approximately 15,000 are given to the Tourist and Convention Bureau for distribution. Motion for approval of maps It was moved by Councilman Hyde and seconded by Councilman Scott that approval be given for the cost of 10,000 maps for the City, and as a secondary matter, the City provide for funding for 50% of the cost for the maps (15,000) for the Tourist and Convention Bureau. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Egdahl Noes: Mayor Hamilton; Councilman Hobel Absent: None - 4 - Chamber of Commerce budget Mr. Kau referred to the letter sent to the City Manager dated February 28, 1972 in which they requested that the City contract for the services performed by the Chamber for the City. This would be for counter inquiries, telephone and answering mail. The total would be $9,235.00. City Manager Thomson explained that under the five-year phase-out period, the Chamber would be entitled to $5,000.00 this year; however, they indicated they wanted the $9,235.00 or nothing. Mr. Kau noted the revenues being received by the license tax, and the services per- formed by the Chamber. He stated that if the Council does not believe that the business community represented by the Chamber is worth being reimbursed for the expenses and services they perform, then the Council should vote against giving them any money. Recess A recess was called at 9:50 p.m. and the meeting reconvened at 10:00 Mr. Kau declared that the Chamber wants it understood that it is not being subsidized by the City, but that it is being paid for services performed for the City. Motion for $5,000.00 approval It was moved by Councilman Egdahl, seconded by Councilman Hyde and unanimously carried that approval be given for a $5,000.00 allocation for the Chamber of Commerce, which is in conformance with the City's policy, and this be recognized as a pay~ent for services rendered, and not a subsidy. Resolution No. 6327 City Manager Thomson commented that the Chamber has not comp lied with Council policy regarding funds to private organi- zations and individuals. The Director of the Chamber stated they were not subject to this resolution since they were on a service-type relationship with the City. The Council concurred that the Chamber would have to comply with the resolution before receiving funds from the City. COMPREHENSIVE HEALTH Mr. Don Sherman, Assistant Director, PLANNING ASSOCIATION submitted an annual report to the Council. He detailed the operating budget of the association and the percentage they re- ceived from the County and from federal funds. At the present time, the County has not made a decision as to the actual amount they would allocate; therefore, he is asking the City of Chula Vista to set aside $2,135.00 into a contingency fund, or just hold it for one or two months, until such time as the County decides how much to fund this association. The Counci. l noted that there is an unap- propriated reserve account which the Council can go to for matters such as this. - 5 - Motion for no action It was moved by Councilman Hyde, seconded by Councilman Egdahl and unanimously car- ried that no action be taken on this re- quest at this time, as recommended by the City Manager. OUR HOUSE Mr. Gary Wappes, Director, stated they received $6,859.50 from the City last year; $750.00 was for the increased rent for their new facility. He asked that the Council consider the rental increase in the appropriation for the next fiscal year. Mr. Wappes discussed the federal funds which were applied for. Council policy City Manager Thomson noted that this organization has not complied with the Council policy as delineated in Resolution No. 6327. The Council stipulated that OUR HOUSE comply with this policy. Motion for approval It was moved by Councilman Egdahl, seconded of funds by Councilman Scott and unanimously carried that the $5,000.00 appropriation for Our House be continued for the coming fiscal year. COMBO City Manager Thomson explained that he recommends that $1,000.00, as budgeted last year, be appropriated again this year for COMBO. CO,UNITY PROMOTIONS It was moved by Councilman Hyde, seconded Activity No. 1130 by Councilman Hobel and unanimously carried that approval be given to the budget for Activity No. 1130, as recommended by the City Manager, with the following changes: $5,000.00 be added for the Chamber of Commerce budget; Account No. 5212 be modified to reflect a sum of $1,130.00 (Printing and Binding). Motion not to fund COMBO It was moved by Councilman Hobel and seconded by Councilman Scott that the sum of $1,000.00 not be appropriated for COMBO for this next fiscal year. Motion fails The motion failed by the following vote, to-wit: Ayes: Councilman Hobe]~ ~:e~ NOES: Councilmen Seo~t, Egdahl, Hamilton, Hyde Absent: None Motion to fund COMBO It was moved by Councilman Egdahl and seconded by Councilman Hyde that approval be given for the appropriation of $1,000.00 for COMBO, as recommended by the City Manager. The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hyde, Hamilton Noes: Councilmen Scott, Hobel Absent: None - 6 - For the record, Mr. Thomson noted that the following changes were made in Activity No. 1130: deletion of $4,320.00 from Account No. 5212, deletion of $1,000.00 from Account No. 5222 and addition of $5,100.00 to Account No. 5451 (Contribu- tions - Other Agencies). ADJOURNMENT The Mayor adjourned the meeting at 10:40 p.m. to Wednesday, May 31, 1972 at 3:00 p.m. City Clerk - 7 -