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HomeMy WebLinkAboutcc min 1972/05/31 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held Wednesday 3:00 p.m. May 31, 1972 BUDGET SESSION NO. 2 An adjourned regular meeting of the City Council of Chula Vista, California, was held on the above date beginning at 3 p.m. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Egdahl, Hamilton, Hyde Absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant CHILDREN'S PARADE Mayor Hamilton announced that the Council has been invited to participate in the Children's Parade to be held on June 3, 1972, at 10 a.m. The invitation is from the Parks & Recreation Department. ACTIVITY NO. 1150 City Manager Thomson briefly reviewed the CITY ATTORNEY increases requested in this budget. City Attorney Lindberg submitted a letter to the Council in which he requested that the $1000 amount for Professional Ser- vices be increased to $1300 in expecta- tion of an increase in the amount of litigation. Travel, Conferences & At Council's request, City Manager Meetings Thomson detailed the request of the Account No. 5221 Attorney regarding his travel account. Salaries & Wages Councilman Hobel questioned the Attorney Account No. 5101 on whether or not he is considering going to a contract basis or retaining the present Deputy City Attorney. Mr. Lindberg indicated there was a good basis for examining the contract basis. He requested that the Council proceed with the budget, as proposed, and he will be back to Council with a proposal in the near future. Executive Session It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried that the Council adjourn to Executive Session for personnel reasons. The Council went into Executive Session at 3:27 p.m., and the meeting reconvened at 3:52 p.m. Deletion of position It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried that the position of Deputy City Attorney be deleted, and that Account No. 5201 (Professional Services) be in- creased by $12,000 bringing the total of this account to $13,000. Budget to be revised It was moved by Councilman Hobel, seconded by Councilman Hyde and unanimously carried that the City Attorney look over his entire budget and come back to Council tomorrow with recommendations, since his budget is predicated on two attorneys, and one position has just been deleted. City Attorney to be It was moved by Councilman Hyde, seconded "on call" by Councilman Hobel and unanimously carried that the City Attorney be "on call" for the budget sessions, rather that be required to attend ali the meetings. ACTIVITY NO. 1160 City Manager Thomson reviewed the increases City Clerk requested in this budget. He commented that the Printing and Advertising Account has been increased to take care of the xeroxing required for Council mailing. The City Clerk will now have charge of the Council agenda and mailing. Discussion followed as to the amount of man-hours this would take. City Clerk Fulasz requested an increase of $480 in the Temporary Help account explaining that this Clerk or Seasonal Assistant would be needed to cover for vacations to be takenby her staff, and to help in the added workload: the Conncil mailing and having the Boards and Commissions secretary under her supervision. Motion to increase account It was moved by Councilman Scott, seconded by Councilman Hobel and unanimously carried that this account be increased $480 bringing the total up to $750 for Temporary Help. Approval of No. 1160 It was moved by Councilman Scott, seconded Budget by Councilman Hobel and unanimously carried that approval be given to Activity No. 1160 budget, as recommended by the City Manager, and with the in- crease in the Temporary Help account. TERMINATION OF POSITION Councilman Hyde requested that the staff proceed with the necessary action to terminate the position of Deputy City Attorney. City Manager Thomson explained that this was an unclassified position - the depart- ment head would just inform the Personnel Director, and fill out the necessary forms. ACTIVITY NO. 1170 It was moved by Councilman Egdahl, E~ections seconded by Councilman Scott and unanimously carried that approval be given to Activity No. 1170 budget, as recommended by the City Manager 2 t ACTIVITY NO. 1211 City Manager Thomson explained that this City Administration budget tied in closely with that of the Human Services, since there is a trans- fer of personnel from his department to that of the newly-proposed department. This would be one Administrative Analyst to be a Personnel Analyst, and the two clerks who now work the PBX. Mr. Thomson explained in detail the need for the new-proposed Human Services Department, and the necessity of additional staff. Human Services Department Council and the City Manager discussed the various aspects and duties of the new positions. Councilman Scott felt he could not go along with this concept and support the increase of personnel this year. Councilman Hyde objected to the name change - he felt it was strictly a Personnel Department, and should not be designated as Human Services. He would, however, support the request for an in- crease in staff by one member - the discretion of this position to be left up to the City Manager Recess A recess was called at 5:07 p.m., and the meeting reconvened at 5:20 p.m. Request for Human Services City Manager Thomson asked that the re- Department dropped quest for the creation for a Human Services Department be dropped at this time. He will be back with this request at the next fiscal budget. Mr. Thomson added that, perhaps the timing is not right - they are not at a crisis point at this time and this matter can be deferred until next year. He would, however, request that a new clerk posi- tion be approved to take care of the increased workload. Approval for new department It was moved by Councilman Hobel and seconded by Councilman Egdahl that approval be given for the adoption of this new policy change - the creation of the new Human Services Department. The final budget Of this new department is still to be resolved. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Egdahl, Hamilton Noes: Councilmen Hyde, Scott Absent: None Activity No. 1211 Councilman Scott discussed the creation Administrative Assistant of this position, which started three to the City Manager years ago as a Grantsman. He asked for justification for this position. City Manager Thomson explained the duties of the Administrative Assistant and requested an Executive Session. - 3 - Executive Session It was moved by Councilman Egdahl and seconded by Mayor Hamilton that the Council adjourn to Executive Session for personnel reasons. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hamilton, Hyde, Hobel Noes: Councilman Scott Absent: None The Council adjourned to Executive Ses- sion at 5:47 p.m., and the meeting reconvened at 6:20 p.m. Motion to rescind Council It was moved by Councilman Egdahl and action seconded by Mayor Hamilton that the former motion regarding the creation of a Human Services Department be rescinded. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hamilton, Hyde, Hobel Noes: Councilman Scott Absent: None Revised budgets to be Mayor Hamilton directed that the revised brought back budgets for Administration and the Human Services Department be brought back to the next scheduled Budget Session. ACTIVITY NO. 1411 It was moved by Councilman Scott, Finance seconded by Councilman Hyde and unani- mously carried that approval be given to Activity NO. 1411 budget, as recom- mended by the City Manager. ACTIVITY NO. 1420 City Manager Thomson reviewed the pro- Finance Operations posed increases requested. The Council questioned and he~d a dis- cussion on the need for upgrading the position of the Junior Accountant to Accountant. Director of Finance detailed the duties of this position. In answer to Council- man Hobel's inquiry, Mr. Grant explained the need for a full-time Business License Inspector. Approval of budget for It was moved by Councilman Hobel, Activity No. 1420 seconded by Councilman Egdahl and unanimously carried that approval be given for the adoption of the budget for Activity No. 1420 - Finance Opera- tions. ADJOURNMENT Mayor Hamilton adjourned the meeting at 6:35 p.m. to Thursday, June 1, 1972, at 7 p.m.