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HomeMy WebLinkAboutcc min 1972/06/01 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 3 Held Thursday - 7 p.m. June 1, 1972 An adjourned regular meeting of the City Council of Chula vista, Califor- nia, was held on the above date beginning at 7:00 p.m. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Abssnt: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant ACTIVITY NO. 1230 City Manager Thomson explained the need General Services - Admin. for the new position of Environmental Analyst. The City Manager will be respon- sible for getting the system in operation; once this is done, the Analyst will be passed on to the Planning Department. There is one man now in the Planning Department, on tt~P~.P, program, that has been working on environmental impact studies; however, the P.E.P. regulations state that if any measure is taken to offset budget impact in any way, it would be contrary to its regulations. Merits of new programs The Council held a discussion as to their individual feelings regarding the new programs as submitted by the City Manager in this budget. It was the concensus that each of the programs be judged on its own merits. Deletion of position of It was moved by Councilman Hyde and Environmental Analyst seconded by Councilman Scott that the position of Environmental Analyst not be adopted, and all related items (non- personal and outlay expenses) also not be approved. City Manager Thomson clarified the motion to state that the only remaining item in this Activity Number would be the position of College Intern. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hobel, Egdahl Noes: Mayor Hamilton Absent: None Justification forCollege Mr. Bruce Warren, Director of Planning, Intern discussed the current legislation re- quiring environmental impact studies. If the City initiates the project, then a staff member must prepare this statement. In answer to Council's inquiry, Mr. Warren indicated that in the case of the sub- divisions requiring the environmental impact statement, this cost would be passed on to the developers. Recess A recess was called at 7:50 p.m., and the meeting reconvened at 8:04 p.m. ACTIVITY NO. 1211 City Manager Thomson noted the following City Administration changes made in this department's budget due to the Human Services Department being changed back to the Personnel Department: Account 5101 - add $24,180 (Administrative Analyst and 2 Clerks) Account 5252 - add $200 Account 5266 - add $40 This is a total increase of $24,420. ACTIVITY NOS. 1251-1253 Activity No. 1251 Personnel Department Account 5101 - decrease by $2,370 Activity No. 1252 No change Activity No. 1253 Account 5101 - decrease by $36,210 5252 - d~crease by $200 5266 - decrease by $40 5269 - decrease by $100 5566 - decrease by $220 Total reduction is $39,140 Assistant City Manager ~ourcier reported the net figures for these two departments would be: Administration - 128,060 Personnel 81,780 Motion for adoption It was moved by Councilman Hobel and seconded by Councilman Egdahl that the following Activity Numbers be adopted, as amended by the City Manager: 1211 1251 1252 1253 Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Egdahl, Hamilton, Hyde Noes: Councilman Scott Absent: None ACTIVITY NO. 1430 City Manager Thomson reviewed the request Data Systems for a Computer Program. Mr. Don Reeder, Data Systems Specialist, detailed his present job, and reviewed the proposed programs, which would be incorporated with the purchase of the computer. There are presently 89 pro- grams running; 30 percent of his time is spent just on the payroll; the programs can continue without a computer; however, progress in all fields would not be as rapid and level of services would be affected. 2 ? In answer to the Council's inquiries, Mr. Reeder reported that the computer programming has saved 3000 man hours on the payroll alone, 4500 man hours in the Police Department on various programs, 60 to 70 man hours in the Library, and an increase in service on fixed asset inventories. The computer would be purchased in January 1973; the budget reflects a six-month expenditure. The computer would be located in the basement of the Police facility. City Manager Thomson pointed out that the cost for the computer room conver- sion would be $8,500. The Council questioned proposed amounts under the various accounts in this Activity. Adoption of Data Systems It was moved by Councilman Hyde, seconded Program by Councilman Hobel and unanimously carried that the program, as described by Mr. Reeder, be approved. Recess A recess was called at 9:20 p.m., and the meeting reconvened at 9:43 p.m. ACTIVITY NO. 1511-1520 Mayor Hamilton noted the increase in the Purchasing Travel account in order for the Purchasing Agent to attend the district meeting of the Purchasing Management Association. It was moved by Councilman Hobel, seconded by Councilman Egdahl and unanimously carried that Activity Nos. 1511-1520 be adopted as recommended by the City Manager. ACTIVITY NO. 1611 Mayor Hamilton noted the increases pro- Planning posed for this Activity. Motion for adoption It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously carried that Activity No. 1611 be adopted, as recommended by the City Manager. ACTIVITY NO. 1620 A discussion was held by the Council Operations - Planning regarding $27,360 funded for the City's share to the Comprehensive Planning Organization. Councilman Hobel explained that, along with the County Counsel, they are going through the process of revamping the joint powers agreement because of SB 325. If this passes, CPO would qualify as a regional body for the disbursement of funds. Councilman Scott suggested the elimination of this item ($27,360) with the under- standing that the Council would support the concept if it is a regional govern- ment in fact rather than a joint powers agreement. Mayor Hamilton commented that he would like to see this amount somewhere in the budget, perhaps under unappropriated reserve, which would indicate that the Council recognizes the City's share of this cost, but it would take a 4/5s vote of the Council to make the appropriation. After further discussion, it was con- curred that the amount be left in. Mayor Hamilton suggested a letter be written to the County stating that the City has done its share in appropriating this money, and request that the tax rate be reduced. Account 5201 In answer to Councilman Hyde's inquiry, Professional Services Mr. Warren explained that his initial request was for $5,000, but this was reduced to $500 based on the expectation of hiring the environmental analyst. With the deletion of that position, he feels something has to be done, since the ser- vice must be provided in accordance with the law. Mayor Hamilton directed the City Manager to bring this item up at the close of the Budget deliberations, under the "critical list." Adoption of Activity It was moved by Councilman Hyde, seconded No. 1620 by Councilman Scott and unanimously carried that Activity NO. 1620 be adopted, as recommended by the City Manager. CPO Delegate and Alternate Councilman Scott suggested the Council member appointed to CPO and the one appointed to the Park-School Committee be rotated on a two-year basis. Mayor Hamilton suggested assigning a different alternate to CPO each year, inasmuch as the present delegate, Coun- cilman Hobel, is Vice-Chairman and will eventually take the Chairman's seat. Motion to bring back to It was moved by Councilman Scott, meeting seconded by Councilman Egdahl and unanimously carried that this matter be brought to the Council for action for the meeting of June 13, 1972. ACTIVITY NO. 1700 Director of Finance Grant explained the Insurance 34 percent increase in the rate over the last two years. Councilman Hyde asked about the possi- bility of getting a publicly-funded State-wide municipal liability insurance. Mayor Hamilton suggested this proposal be sent to the League of California Cities to present it at the next Conference to be held in October. Motion for adoption of It was moved by Councilman Egdahl, Activity NO. 1700 seconded by Councilman Scott and unanimously carried that Activity No. 1700 be adopted, as recommended by the City Manager. ACTIVITY NO. 1720 City Manager Thomson explained that Bus Service Operations the City is participating in the studies presently being conducted regarding San Diego Transit. The results of the study are not known, so that portion of the budget is a little cloudy - the amount in the budget is based on the existing service. Aztec Bus Lines is presently running a test for extended service out to South- western College. The figure they sub- mitted for budget purposes was based on very little experience on this extended service; therefore, the figure submitted by the City Manager in this budget should remain until additional data from this bus company is forthcoming. Consideration of Activity It was moved by Councilman Hobel, seconded No. 1720 delayed by Councilman Hyde and unanimously carried that this Activity be delayed until later in the budget deliberations. EXECUTIVE SESSION It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously carried that the Council adjourn to Executive Session for personnel reasons. The Council went into Executive Session at 10:30 p.m. and returned at 11:30 p.m. ADJOURNMENT Mayor Hamilton adjourned the meeting at 11:30 p.m. to Friday, June 2, 1972, at 6:30 p.m. City Clerk - 5 -