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HomeMy WebLinkAboutcc min 1972/06/05 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 5 Held Monday June 5, 1972 A regular adjourned meeting of the City Council of Chula Vista, California, was held on the above date beginning at 7:00 p.m. in the Council Conference Room, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant ACTIVITY NO. 2411 City Manager Thomson reviewed the proposed Building and Housing increases in this Activity. The main Inspection difference in this particular budget was shifting the communications into a separate category. This Activity was housed in Account 2430 - Building Maintenance. Mr. Eugene Grady, Chief of Building and Housing, answered Council's questions concerning various accounts in this Activity. Motion to approve It was moved by Councilman Scott, seconded Activity No. 2411 by Councilman Egdahl and unanimously car- ried that Activity No. 2411 be adopted as recommended by the City Manager. ACTIVITY NO. 2420 It was moved by Councilman Hobel, seconded Building and Housing by Councilman Egdahl and unanimously Inspection carried that Activity No. 2420 be adopted, as recommended by the City Manager. ACTIVITY NO. 2430 In answer to Councilman Egdahl's query, Building Maintenance Mr. Grady discussed the maintenance service. He contended it took just as many man hours to service a carpeted floor as a tile floor. Account No. 5568 ~4r. Grady indicated the purchase of this equipment was a long-range goal in which they hope to train City personnel to service the air conditioning equip- ment, rather than going to a contract basis. Account No. 5562 Mr. Grady spoke of the need to enclose the patio at the Loma Verde Recreation Center. He alleged that this would re- duce the vandalism at the Center which is currently averaging $300 a month. There are two custodians on duty four days a week; nevertheless, much of the vandalism occurs while the staff is there. Director of Finance Grant discussed the City's insurance coverage which he stated has a $1,000 deductible clause. Motion to approve It was moved by Councilman Hyde, seconded Activity No. 2430 by Councilman Egdahl and unanimously carried that Activity No. 2430 be ap- proved, as recommended by the City Manager. ACTIVITY NO. 2440 Discussion on this Activity centered Communications around the need for a Communications Repairman or a Communications Technician. Mr. George Calafut, Communications Technician, noted the Federal Communi- cations Commission license needed by a technician before he can do this type of work. In the case of a Repairman, Mr. Calafut would have to supervise all work. Mr. Calafut detailed the City's communi- cations equipment and the maintenance of this equipment obtained on a con- tract basis. He spoke in defense of several pieces of equipment he felt were needed to give the City the best maintenance service possible. Mr. Nell Haas, 186 Broadway, Chula Vista, spoke in support of the added staff member and the new proposed equipment. Mr. Grady stated the position of Repairman was put in for one-quarter year based on the fact that the service of the P.E.P. employee currently on the project would be terminated. Councilman Scott felt the position should be filled by a Technician rather than a Repairman. Motion to adopt It was moved by Councilman Hyde and seconded Activity No. 2440 by Councilman Scott that Activity No. 2440 be adopted, as recommended by the City Manager. Councilman Hobel spoke against the motion noting that Account No. 5267 left very little money for outside maintenance service. Motion modified It was moved by Councilman Hyde that the motion be modified to state that the po- sition of Repairman be changed to Techni- cian. The modified motion was seconded by Councilman Scott. Account No. 5S68 Mr. Calafut outlined the equipment he originally requested for this budget ($S,020) which was not recommended by the City Manager. Mayor Hamilton commented that he felt this equipment should have been included in the Activity budget; therefore, he would vote against the motion. Motion carried The motion to approve Activity No. 2440, as recommended by the City Manager and changing the position of Repairman to that of Technician ~arr~ed-by th~ following vote, to-wit: - 2 - AYES: Councilmen Hyde, Scott, Hobel Noes: Councilmen Egdahl, Hamilton Absent: None Mr. Grant stated the change in the posi- tion would be $2,935 for Technician instead of $2,420 for the Repairman. Priority list It was moved by Councilman Egdahl, seconded by Councilman Hyde and unanimously car- ried that the staff bring back this equipment (Account 5568) on a priority list at the end of budget sessions. ACTIVITY NO. 2500 It was moved by Councilman Egdahl and Civil Defense seconded by Councilman Scott that Activity No. 2500 be adopted, as recom- mended by the City Manager. A discussion was held as to the justifi- cation of this Activity. Mr. Bill Robens, Assistant Director of Public Works, declared that the City must be a member of the Civil Defense in order to qualify for purchase of their old equipment. Motion withdrawn The motion to approve Activity No. 2500 was withdrawn. Action on Activity It was moved by Councilman Hyde and No. 2500 deferred seconded by Councilman Scott that the staff be directed to bring back further justification for this expenditure. The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hobel, Egdahl Noes: Mayor Hamilton Absent: None Recess A recess was called at 8:30 p.m. and the meeting reconvened at 8:42 p.m. ACTIVITY NO. 3111 City Manager Thomson noted the proposed Public Works Administration increases in this account. The staff position requested is one additional Administrative Analyst for a six-month period of time to free Engineers from Administrative tasks and Budget Development. Mr. Lane Cole, Director of Public Works, detailed the work which would be assigned to this new position. Motion to approve It was moved by Councilman Scott, Activity No. 3111 seconded by Councilman Hobel and unani- mously carried that Activity No. 3111 be approved, as recommended by the City Manager. ACTIVITY NO. 3120 It was moved by Councilman Scott, Civil Engineering seconded by Councilman Hyde and unani- mously carried that Activity No. 3120 be adopted, as recommended by the City Manager. ACTIVITY NO. 3130 Mr. Cole explained that the position of Traffic Engineering Junior Civil Engineer was added to this Activity. He will work m~ the Traffic Census Program, sign studies, work with the Safety Commission and the TOPIE$ Program. In answer to Council's inquiry, Mr. Cole noted h'ow the green markings for the bicycle path were painted. Account No. 5565 Mr. Cole discussed the need for a Step Automotive Equipment Van Truck ($3,500) which would be a re- placement of the eight-year old model. The Flat Bed Truck at a cost of $3,500 would replace the vehicle with 93,000 miles. ' Mr. Cole discussed the funds from the TOPICS Program which he alleged could be used only for construction, and not for the recruitment of personnel. Motion to adopt Activity It was moved by Councilman Hobel and No. 3130 seconded by Mayor Hamilton that Activity No. 3130 be adopted, as recommended by the City Manager. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hamilton, llyde, Egdahl Noes: Councilman Scott Absent: None ACTIVITY NO. 3220 Councilman Scott questioned the need for Street Operations the ~ulti,pu~posegrader/loader/backhoe at a cost of $41,500. Account No. 5568 Mr. Cole declared this equipment would replace the skip-loader unit which is presently beyond repair. If this parti- cular vehicle is not approved, then he would urge Council approval of another skip-loader. Mr. Cole detailed the uses of the new proposed vehicle, indicating the life of this equipment would probably be fifteen years. Mr. Robens explained that the City presently cleans an average of six miles of storm drains a year, or fifteen man months. With the new equipment, a savings of approximately seven months would be realized,aa$ wsll as at least $5,000 in labor costs. Motion to adopt It was moved by Councilman Hyde and Activity No. 3220 seconded by Councilman Hobel that Activity No. 3220 be adopted, as recom- mended by the City Manager. The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Hobel, Hamilton, Egdahl Noes: Councilman Scott Absent: None - 4 - ACTIVITY NO. 3240 It was moved by Councilman Hyde, seconded Street Cleaning by Councilman Scott and unanimously carried that Activity No. 3240 be adopted, as recommended by the City Manager. Recess A recess was called at 9:47 p.m. and the meeting reconvened at 10:00 p.m. ACTIVITY NO. 3250 City Manager Thomson explained that the Street Lighting first phase of the Street Lighting Program is $6,450. This was not put into this budget, as the Council asked to have it brought to them for consideration at budget time. Motion to approve It was moved by Councilman Scott, Activity No. 3250 seconded by Councilman Hyde and unani- mously carried that Activity No. 3250 be adopted, as recommended by the City Manager, and with the addition of $6,450 to be put into Account 5251. ACTIVITY NO. 3260 It was moved by Councilman Hyde and Street Tree Maintenance seconded by Councilman Hobel that Activity No. 3260 be adopted, as recommended by the City Manager. Account No; 5351 The Council discussed the proposed City Landscape Supplies Reforestation Policy; the City's nursery; and the cost of buying trees at $20 per tree and charging the citizens $10 a tree. Motion to cut cost It was moved by Councilman Hyde, seconded by Councilman Scott and unanimously car- ried that the motion be modified to cut Account No. 5351 by $5,000 for 250 trees at $20 each, and the amount of $2,500 be added to the Revenues for the sale of these trees. Account No. S101 Councilman Egdahl questioned the need Salaries & Wages of the third street tree crew. Mr. Cole explained that they wish to have two complete crews that would be able to handle any type situation. Another crew would be assigned to root pruning and taking care of the work nearer the ground. Motion to delete third It was moved by Councilman Egdahl, tree crew seconded by Councilman Hobel and unani- mously carried that the third street tree trimming crew be deleted -- Account No. 5101 to be cut by $25,130. Original motion withdrawn Councilman Hyde withdrew his original motion for adoption of Activity No. 3260. Councilman Hobel withdrew his second. Motion to approve It was moved by Councilman Scott, seconded Activity No. 3260 by Mayor ttamilton and unanimously car- ried that Activity No. 3260 be adopted, as amended, and as recommended by the City Manager. - 5 - Councilman Hobel clarified the motion noting that the 3/4 ton pickup truck at a cost of $3,170 was left in this budget activity. ACTIVITY NO. 3290 It was moved by Councilman Scott, Equipment Maintenance seconded by Councilman Hobel and unanimously carried that the Calculator requested in Account No. 5566 at a cost of $500 be deleted. Account No. 5201 In answer to Councilman Hobel's ques- Professional Services tion, City Manager Thomson explained that this fund is for a continuation of the contract with Mainstem Maintenance Management System. It is hoped that the City crew will eventually handle this. Mr. Cole explained the service obtained from Mainstem. Account No. 5568 It was moved by Councilman Scott, seconded Other Equipment by Councilman Hyde and unanimously car- ried that the Vehicle Hoist requested in this account at a cost of $2,580 be put on the critical list and brought back to the Council. Motion to approve It was moved by Councilman Scott, Activity No. 3290 seconded by Councilman Hobel and unani- mously carried that Activity No. 3290 be adopted as recommended by the City Manager, and as amended. ACTIVITY NO. 3320 It was moved by Councilman Hobel, Sewer System Maintenance seconded by Councilman Hyde and unani- mously carried that Activity No. 3320 be adopted, as recommended by the City Manager. ACTIVITY NO. 3330 It was moved by Councilman Hobel, seconded Sewer Income by Councilman Hyde and unanimously car- ried that Activity No. 3330 be adopted, as recommended by the City Manager. ACTIVITY NO. 3340 It was moved by Councilman Scott, seconded Sewer Service by Councilman Egdahl and unanimously carried that Activity No. 3340 be adopted, as recommended by the City Manager. DOWNTOWN IMPROVEMENT City Clerk Fulasz asked Council direction DISTRICT in publishing and sending out notices for the newly-elected Advisory Committee. A notice for a public meeting to be held on June 14, 1972, was sent to the newspaper for publication to meet the legal requirements. The Clerk asked if her office was to handle mailing of the notices to the 250 merchants in this District. Councilman Scott stated that the function of the City Council in this matter, as required by State legislation, was ap- proval of the District - other than that, the only function of the Council was approval of their budget. Motion not to expend funds It was moved by Councilman Scott, seconded by Councilman Hyde and unani- mously carried that the City expend no funds in any way to advertise the Downtown Improvement District. The City Clerk is directed to proceed with the notices pertaining to this public meeting; however, the amount spent on the publications is to be reimbursed by the District from their first budget. PURCHASE OF CHAIRS City Clerk Fulasz requested Council FOR COUNCIL CHAMBER determination in the purchase of nine new chairs for the Council Chamber. She ~ommented that the cost of a posture chair would be $275.00. A sample chair is on hand. Motion to purchase chairs Councilman Scott moved that the City purchase nine chairs as presently used in the Conference Room, if they fit at the Council podium. No second to motion The motion died for lack of second. The two chairs were brought into the Council Chamber and tried at the podium. It was the consensus of the Council that neither c2~air adeauately fitted t~e spaces~ and the purchase of chairs be deferred until such time as the Chamber is remodeled. ADJOURNMENT Mayor Hamilton adjourned the meeting at 10:55 p.m. to the meeting scheduled for Tuesday, June 6, 1972 at 7:00 p.m. City Clerk - 7 -