HomeMy WebLinkAboutReso 2016-238RESOLUTION NO. 2016-238
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING BIDS AND AWARDING THE
CONTRACT FOR "BRUSH CLEARANCE IN RICE CANYON'
(CIP # OP225) (PHASE 2) TO HELIX ENVIRONMENTAL
PLANNING, INC., IN THE AMOUNT OF $283,256 IN
ACCORDANCE WITH THE MULTIPLE SPECIES
CONSERVATION SUBAREA PLAN (MSCP) OF 2003 AND
AREA SPECIFIC MANAGEMENT DIRECTIVES (ASMDs),
AND AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE THE CONTRACT
WHEREAS, in 2009 the City applied for a pre -disaster mitigation grant from the Federal
Emergency Management Agency ("FEMA") for brush removal to create a 60 -foot defensible
space for the Fire Department to defend approximately 230 homes in the Rice Canyon open
space area in Rancho Del Rey; and
WHEREAS, via a letter dated September 5, 2013, California Governor's Office of
Emergency Services ("Cal OES") notified the City of FEMA's approval of FY09 Legislative
Pre -Disaster Mitigation Grant #2010-0001, Project #0002, FIPS #073-13392, Supplement #5;
and
WHEREAS, at the end of January 2015, when the City completed the approved Brush
Clearance in Rice Canyon project, the City had a grant fund balance to expend on an expanded
scope of work; and
WHEREAS, FEMA and Cal OES have given the City the approval to conduct an
additional 40 -foot wide brush clearance in Rice Canyon and to re -vegetate the 100 -foot
cumulative brush clearance area in Rice Canyon to stabilize the slopes and deter the growth of
undesirable plant species; and
WHEREAS, on October 21, 2016, the City staff issued an advertisement for Brush
Clearance in Rice Canyon (Phase 2) (File No. 0735-10-OP225) ("RFP OP225"); and
WHEREAS, a mandatory pre-bid meeting and site visit were held on October 27, 2016,
to review and clarify bid requirements and to emphasize that the bids would be evaluated and a
contract awarded to the lowest, responsible, and responsive bidder for Brush Clearance in Rice
Canyon (Phase 2); and
WHEREAS. City staff received bids from three (3) vegetation management companies
and held a public bid opening on November 7, 2016. The bids received were as follows:
Name of Contractor
Amount of Bid
Helix Environmental Planning. Inc.
$283.255.80
10 Environmental & Infrastructure. Inc.
$292.121.00
S&B Engineering
$334,966.00
Resolution No. 2016-238
Page No. 2
WHEREAS, staff determined that Helix Environmental Planning, Inc. was the lowest,
responsible, and responsive bidder; and
WHEREAS, the low bid submitted by Helix Environmental Planning, Inc. is within the
project budget, and the contractor has demonstrated experience in performing vegetation
management in environmentally sensitive areas, and has the capacity to complete the brush
clearance within specified time frame; and
WHEREAS, funds in the amount of $283,256 are available to complete the project; the
funds comprise of the following: Brush Clearance Rice Canyon (OP225), $281,388; and Public
Works Open Space Administration, $1,868.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula
Vista hereby accepts the bids submitted in response to RFP OP225, awards the `Brush Clearance
in Rice Canyon" (CIP # OP225) (Phase 2) contract, pursuant to RFP OP225, as amended, to
Helix Environmental Planning, Inc., and authorizes and directs the City Manager or his designee
to execute the contract and all other necessary documents.
Presented by Approved as to form by
Richar A. Hopki
Public Works D' ector
Resolution No. 2016-238
Page No. 3
PASSED; APPROVED, and ADOPTED by the City Council of the City of Chula Vista,
California, this 15th day of November 2016 by the following vote:
AYES: Councilmembers: Aguilar, Bensoussan, McCann, Miesen, and Salas
NAYS: Councilmembers: None
ABSENT: Councilmembers: None
Mary S as, Mayor
ATTEST:
Donna R. N is, CMC, ity Clerk
STATE OF CALIFORNIA )
COUNTY OF SAN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, City Clerk of Chula Vista, California, do hereby certify that the foregoing
Resolution No. 2016-238 was duly passed, approved, and adopted by the City Council at a
regular meeting of the Chula Vista City Council held on the 15th day of November 2016.
Executed this 15th day of November 2016.
Donna R. rris, C OC, City Clerk