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Home My WebLink AboutAgenda Packet 2002/06/11 CITY COUNCIL AGENDA June 11, 2002 6:00 p.m. Council Chambers Public Services Building 276 Fourth Avenue, Chula Vista CHY OF CHUIA VISI'A City Council City Manager Patty Davis David D. Rowlands, Jr. Stephen C. Padilla City Attorney Jerry R. Rindone John M. Kaheny Mary Salas City Clerk Shirley A. Horton, Mayor Susan Bigeiow The City Council meets regularly on the first calendar Tuesday at 4:00 p.m. and on the second, third and fourth calendar Tuesdays at 6:00 p.m. Regular meetings may be viewed at 7:00 p.m. on Wednesdays on Cox Cable Channel 24 or Chula Vista Cable Channel 68 AGENDA June 11, 2002 6:00 P.M. CALL TO ORDER ROLL CALL: Councilmembers Davis, Padilla, Rindone, Salas, and Mayor Horton. PLEDGE OF ALLEGIANCE TO THE FLAG, MOMENT OF SILENCE CONSENT CALENDAR (Items 1 through 10) The Council will enact the staff recommendations regarding the following items listed under the Consent Calendar by one motion, without discussion, unless a Councilmember, a member of the public, or City staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak"form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed after Action Items. Items pulled by the public will be the first items of business. 1. APPROVAL OF MINUTES of May 28, 2002. Staff recommendation: Council approve the minutes. 2. WRITTEN COMMUNICATIONS Letter of resignation from Robert Tugenberg, member of the Growth Management Oversight Commission. Staff recommendation: Council accept the resignation and direct the City Clerk to post immediately in accordance with Maddy Act requirements. 3. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER'S REPORTS FOR THE FISCAL YEAR 2002/2003 SPREAD OF ASSESSMENTS FOR OPEN SPACE DISTRICTS 1 THROUGH 9, 15, 17, 18, 20, 23, 24, 26, 31 AND 33, BAY BOULEVARD MAINTENANCE DISTRICT, AND EASTLAKE MAINTENANCE DISTRICT NO. 1; DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS; AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDiNG THESE ASSESSMENTS The City administers approximately 25 open space districts established over the last 30 years. The districts provide the mechanism to finance the maintenance of common open space areas (canyons, trails, medians, etc.) associated with, and benefiting from that particular development. As part of this process, a levy of an annual assessment is necessary to enable the City to collect funds for ongoing and proposed open space maintenance. (Director of Public Works) Staff recommendation: Council adopt the resolution. 4. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER'S REPORT FOR THE FISCAL YEAR 2002/2003 SPREAD OF ASSESSMENTS FOR OPEN SPACE DISTRICT 10; DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS; AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS This is one of three companion agenda items to agenda item no. 3, which gives all background information and details on open space districts in general, which is applicable to this item, but does not include specific information on open space districts 10, 11 and 14. Based upon the advice of the City Attorney, agenda item nos. 4, 5, and 6 have been separated from agenda item no. 3 due to conflict of interest concerns. One Councilmember owns property subject to the proposed assessment in this district. (Director of Public Works) Staff recommendation: Council adopt the resolution. 5. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER'S REPORT FOR THE FISCAL YEAR 2002/2003 SPREAD OF ASSESSMENTS FOR OPEN SPACE DISTRICT 11; DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS; AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS This is one of three companion agenda items to agenda item no. 3, which gives all background information and details on open space districts in general, which is applicable to this item, but does not include specific information on open space districts 10, 11 and 14. Based upon the advice of the City Attorney, agenda item nos. 4, 5, and 6 have been separated from agenda item no. 3 due to conflict of interest concerns. One Councilmember owns property subject to the proposed assessment in this district. (Director of Public Works) Staff recommendation: Council adopt the resolution. 6. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER'S REPORT FOR THE FISCAL YEAR 2002/2003 SPREAD OF ASSESSMENTS FOR OPEN SPACE DISTRICT 14; DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS; AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS This is one of three companion agenda items to agenda item no. 3, which gives all background information and details on open space districts in general, which is applicable to this item, but does not include specific information on open space districts 10, 11 and 14. Based upon the advice of the City Attorney, agenda item nos. 4, 5, and 6 have been separated from agenda item no. 3 due to conflict of interest concerns. One Councilmember owns property subject to the proposed assessment in this district. (Director of Public Works) Staff recommendation: Council adopt the resolution. Page 2 - Council Agenda 06/11/02 7. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SAFETY-KLEEN (CALIFORNIA), 1NC. FOR HOUSEHOLD HAZARDOUS WASTE MANAGEMENT SERVICES FROM JULY 1, 2002 TO JUNE 30, 2004 A City selection committee selected Safety-Kleen (California), Inc. ("Safety-Kleen") from a field of three respondents to a request for proposal for a two-year contract. Adoption of the resolution approves an agreement with Safety-Kleen to provide household hazardous waste management services and operate the City's permanent household hazardous waste collection facility from July 1, 2002 to June 30, 2004. (Special Operations Manager) Staff recommendation: Council adopt the resolution. 8. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING THE HOUSE LOCATED AT 209 "I" STREET, THE CHESTER SUMNER HOUSE, AS A HISTORIC SITE, AND PLACING THAT STRUCTURE ON THE CITY OF CHULA VISTA'S LIST OF HISTORIC SITES AS THE SUMNER-LEE HOUSE, IN ACCORDANCE WITH MUNICIPAL CODE SECTION 2.32.070(A) The property owners, Jane Dunham and John Crowe, have requested that their property at 209 'T' Street be considered for inclusion on Chula Vista's List of Historic Sites. The Resource Conservation Commission considered the designation of the property at its April 29, 2002 meeting, and has recommended that the house be placed on Chula Vista's List of Historic Sites. (Director of Plarming and Building) Staff recommendation: Council adopt the resolution. 9. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING THE HOUSE LOCATED AT 190 "K" STREET, THE ERLE HALLIBURTON HOUSE, AS A HISTORIC SITE, AND PLACING THAT STRUCTURE ON THE CITY OF CHULA VISTA'S LIST OF HISTORIC SITES, 1N ACCORDANCE WITH MUNICIPAL CODE SECTION 2.32.070(A) The property owners, James and Bernadette Davis, have requested that their property at 190 "K" Street be considered for inclusion on Chula Vista's List of Historic Sites. The Resoume Conservation Commission considered the designation of the property at its April 15, 2002 meeting, and has recommended that the house be placed on Chula Vista's List of Historic Sites. (Director of Planning and Building) Staff recommendation: Council adopt the resolution. 10. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING THE HOUSE LOCATED AT 292 SEA VALE STREET, THE HAROLD PAYTON HOUSE, AS A HISTORIC SITE, AND PLACING THAT STRUCTURE ON THE CITY OF CHULA VISTA'S LIST OF HISTORIC SITES, IN ACCORDANCE WITH MUNICIPAL CODE SECTION 2.32.070(A) Page 3 - Council Agenda 06/11/02 The property owner, Eileen Martin, has requested that her property at 292 Sea Vale Street be considered for inclusion on Chula Vista's List of Historic Sites. The Resoume Conservation Commission considered the designation of the property at its April 15, 2002 meeting, and has recommended that the house be placed on Chula Vista's List of Historic Sites. (Director of Planning and Building) Staff recommendation: Council adopt the resolution. ORAL COMMUNICATIONS Persons speaking during Oral Communications may address the Council on any subject, matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. PUBLIC HEARINGS The following items have been advertised as public hearings as required by law. If you wish to speak on any item, please fill out a "Request to Speak"form (available in the lobby) and submit it to the City Clerk prior to the meeting. 11. CONSIDERATION OF APPROVAL OF A CONDITIONAL USE PERMIT PCC-02-39, TO 1NSTALL, OPERATE, AND MAINTAiN AN UNMANNED WIRELESS COMMUNICATIONS FACILITY AT THE ARCO OLYMPIC TRAINING CENTER Nextel Communications is requesting permission to construct and operate an unmanned cellular communications facility at 2800 Olympic Parkway, consisting of one 35-foot monopalm, four live Canary Island Palms, in a configuration that duplicates the five Olympic rings, and a 250 square-foot equipment shelter. (Director of Planning and Building) Staff recommendation: Council conduct the public heating and adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING APPROVAL OF CONDITIONAL USE PERMIT PCC-02-39, FOR AN UNMANNED CELLULAR COMMUNICATIONS FACILITY AT THE ARCO OLYMPIC TRAINING CENTER, 2800 OLYMPIC PARKWAY ACTION ITEMS The items listed in this section of the agenda are expected to elicit substantial discussion and deliberation by the Council staff, or members of the public. The items will be considered individually by the Council and staff recommendations may, in certain cases, be presented in the alternative. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Page 4 - Council Agenda 06/11/02 12. CONSIDERATION OF SUBMITTAL OF A GRANT APPLICATION FOR LIBRARY BOND ACT FUNDS TO CONSTRUCT THE RANCHO DEL REY LIBRARY The City Council directed staff to prepare an application for a California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 for the construction of the Rancho del Rey Library. Over the past nine months, City staff and consultants have been working to complete all the necessary pieces of the Library Bond Act application. (Deputy City Manager Palmer) Staff recommendation: Council adopt the following resolution: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE CITY'S APPLICATION FOR GRANT FUNDS UNDER THE CALIFORNIA READ1NG AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FOR CONSTRUCTION OF A NEW LIBRARY AT THE NORTHWEST CORNER OF EAST H STREET AND PASEO RANCHERO (RANCHO DEL REY BRANCH LIBRARY); MAKING ALL NECESSARY CERTIFICATIONS, INCLUDING CERTIFYING THE LIBRARY PROJECT BUDGET AND COMMITTING LOCAL MATCHING FUNDS AND SUPPLEMENTAL FUNDS; APPROVING THE JOINT COOPERATIVE AGREEMENT WITH THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT FOR THE JO1NT VENTURE PROJECT; AUTHORIZING THE MAYOR TO SIGN SAID AGREEMENT AND EXECUTE ALL NECESSARY DOCUMENTS TO COMPLETE THE GRANT APPLICATION; AND CERTIFYING THE MITIGATED NEGATIVE DECLARATION, IS-02-40 ITEMS PULLED FROM THE CONSENT CALENDAR OTHER BUSINESS 13. CITY MANAGER'S REPORTS Scheduling of meetings. 14. MAYOR'S REPORTS 15. COUNCIL COMMENTS Deputy Mayor Padilla: Direction to staff regarding revision of the Mobilehome Ordinance (Municipal Code Chapter 9.50): A. Vacancy control/decontrol issues B. Disclosure requirements Page 5 - Council Agenda 06/11/02 CLOSED SESSION Announcements of actions taken in Closed Session shall be made available by noon on Wednesday following the Council Meeting at the City Clerk's oj~ce in accordance with the Ralph M. Brown Act (Government Code 54957. 7). 16. CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(a) · Tuchscher vs. City of Chula Vista, Superior Court, County of San Diego, San Diego Judicial District, Court Case No. GIC758620 17. CONFERENCE WITH LEGAL COUNSEL REGARDING ANTICIPATED LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(B) · One case ADJOURNMENT to an Adjourned Regular Meeting on June 12, 2002 at 4:00 p.m. in the Council Conference Room, and thence to a Regular Meeting of June 18, 2002, at 6:00 p.m. in the Council Chambers. Page 6 - CouncilAgenda 06/11/02 Robert E. Tugenberg 1702 Yale St. Chula Vista, CA 91913 City of Chula Vista The Honorable Mayor Shirley Horton 276 4th Avenue Chula Vista, CA 91913-2631 Due to a heavy planned travel schedule, I will not be able to devote the kind of attention the Growth Management Oversight Committee warrants. Therefore, I wish to advise you of my immediate resignation from the committee. Cordially, c.c. Dan Forster COUNCIL AGENDA STATEMENT Item Meeting Date 6/11/02 ITEM TITLE: Resolution Approving the Engineer's Reports for the FY 2002/2003 spread of'assessments £or Open Space Districts 1 through 9, 15, 17, 15, 20, 23, 24, 26, 31 and 33, Bay Boulevard Maintenance District and Eastlake Maintenance District No. l, declaring the intention to levy and collect assessments and setting July 23, 2002 at 6:00 p.m. as the date and time for a public hearing regarding these assessments. / SUBMITTED BY: Director of Public Works REVIEWED BY: City Manager ~cl 0~ (4/Sths Vote: Yes_No~ The City administers approximately 25 Open Space Districts established over the last thirty years. The Districts provide the mechanism to finance the maintenance of common Open Space areas (canyons, trails, medians, etc.) associated with and benefiting from that particular development. As part of this process, a levy of an annual assessment is necessary to enable the City to collect funds for ongoing and proposed Open Space maintenance. Tonight's action begins the process for FY 2002/2003. The City Engineer has prepared and filed reports on assessments for all existing Open Space Districts. The above resolution approves the reports and sets the date and time for a public hearing to consider the levy of assessments and the collection of funds. RECOMMENDATION: That Council: Adopt the resolution approving the reports, directing the City Clerk to publish the Resolution of Intention pursuant to Government Code 6061, and setting the date and time of the public hearing on the assessments for July 23, 2002 at 6:00 p.m.. BOARDS/COMMISSIONS RECOMMENDATION: N/A DISCUSSION: This agenda statement is the yearly resolution of intention to assess property owners for Open Space maintenance within the City. Table 1 contains the names and locations of the Districts. Table 2 relates the present year's assessment to the proposed assessment and collectible for FY 2002/2003. Following Table 2, there is general information that applies to all Districts. Each District is then analyzed individually. That is followed by a description of the noticing that is required. As a final note, Council should be advised that two individual agenda items contain the same information on Open Space Districts 10, 11 and 14, which were separated from this agenda item due to conflict of interest concerns relating to three Council Members. 3-/ Page 2, Item -~ Meeting Date 6/11/02 Background Pursuant to Article 4, Chapter 1, Part 2 of Division 15 of thc California Streets and Highways Code, also known as the "Landscaping and Lighting Act of 1972" and the City of Chula Vista Municipal Code, Chapter 17.07--Open Space Districts, the City Engineer has prepared and filed annual reports for all existing Open Space Districts. The name and location of each Open Space District is shown in the following table. TABLE 1 Open Space Districts Within the City of Chula Vista OSD# Name Location I El Rancho del Rey Units 14 Bet. East H Street & Telegraph Canyon Road, East of Paseo Ranchero 2 Lark Haven South and East of Loma Verde Park 3 Rancho Robinhood Units 1 & 2 South of Allen School Lane 4 Bonita Ridge Cammo Elevado North of Otay Lakes Road 5 Southbay Villas North end of Crest Drive South of E Street 6 Hilltop Vista Camino Vista Real North of Telegraph Canyon Road 7 Zenith Units 2, 3, and 4 North & South of Palomar, East of 1-805 8 Rancho Robmhood Unit 3 Surrey Drive Southwest of Otay Lakes Road 9 E1 Rancho del Rey Paseo del Rey, North of Telegraph Canyon Road 10 El Rancho del Rey 6, Casa del Rey West of Paseo Ranchero - H &~J Streets 11 Hidden Vista Village East H Street, East of 1-805 14 Bonita Long Canyon North of East H Street - Otay Lakes Road & Corral Canyon Road 15 Bonita Haciendas Canyon Drive, East of Otay Lakes Road 17 Bel Air Ridge Northeast of Paseo Ladera & East J Street 18 Rancho del Sur East end of East Naples Street 20 Rancho del Rey North of East H Street, West of Otay Lakes Road 23 Otay Rio Business Park West of Heritage/Otay Valley Road, South of Otay Rio Road 24 Canyon View Homes Rutgers Avenue, South of East H Street 26 Park Bonita West of the intersection of E Street & Bonita Road 31 Telegraph Canyon Estates North of Otay Lakes Road, West of SR-125 33 Broadway Business Home Village West side of Broadway - J & K Streets ! Bay Boulevard Maintenance District Bay Blvd. - E & F Streets Eastlake Maintenance District #1 Along East H Street and Otay Lakes Road, adjacent to SR-125 These reports were prepared by the City Engineer or under his direction and are presented to Council for approval in order to proceed with public hearings set for July 23, 2002 at 6:00 p.m. in accordance with the Landscaping and Lighting Act of 1972. The reports cover Districts listed in Table 1. Staff proposes for FY 2002/2003 that the assessment be kept within that amount previously approved, adjusting the FY 2001/2002 assessment by an inflation factor. In each case, staff has set each collectible equal to or lower than the proposed assessment for each District. The language in the Engineer's Reports adopted by the City for the Open Space Districts and Section 17.07.035 of the Chula Vista Municipal Code states that the Maximum Assessment shall be increased or decreased each Fiscal Year by the lesser of(a) the annual percentage change in the San Diego Area Consumer Price Index (CPI) or (b) the change in the estimated California Fourth Quarter Per Capita Personal Income as contained in the Govemor's budget published in January. The purpose of this provision is to provide a mechanism to adjust the Maximum Assessments by a factor that reflects the changes in the cost of doing business in the San Diego area in an attempt to insure that assessment revenues can keep pace with changes in the cost of providing the Page 3, Item Meeting Date 6/11/02 maintenance services financed from such revenues. During the year 2001, the CPI increased by approximately 3.6 percent, while the Per Capita Personal Income decreased by approximately 3.0 pement. According to the State of California Department of Finance, this decrease in Per Capita Personal Income was due to, and reflects the use of, stock options as a portion of personal income in certain industries, particularly high technology corporations, and the drop in value of technology stocks during 2001. Staffused the California fourth quarter personal income index, which produced the lower figures. Assessment increases equal to or less than the appropriate inflation factor (IF) are not subject to majority protest. Only assessment increases over the IF are subject to majority protest. These increases are also exempt from the provisions of Proposition 218. For Fiscal Year 2001-2002 an inflation factor of 6.8%, reflecting the San Diego Metropolitan Area All Urban Consumer Price Index (CPI) increase between the second half of 1999 and the second half of 2000, was included as one of the parameters. However, during the preparation of the computer file for printing the public notices, a computer error was made and a factor of only 6% was used to generate the maximum assessment amount for the notices that were mailed to the property owners. Since the time factor precluded sending out corrected notices, the assessment amounts on the agenda statements dated June 19, 2001 and July 24, 2001 were changed to reflect this 6% factor. Fortunately, this had a minimal effect on most collection rates, since the latter are established based on actual budgets, and are generally somewhat lower than the assessment rates. The assessment rates are corrected for FY 2002/2003, with mounts equal to the 0.8% difference included along with the FY 2002/2003 inflation factor. The assessment and collectible amounts for each Open Space District given herein for FY 2000/2001 are rates stated in the agenda statements dated June 19, 2001 and July 24, 2001 and in Resolutions 2001-233, 2001-234 and 2001-235, adopted by the Council on July 24, 2001. Assessments & Collectibles Chula Vista Municipal Code Section 17.07.035 also made the distinction between the assessment and the amount that the City may collect against the assessment (collectible). The assessments for FY 2002/2003 are proposed at FY 2001/2002 amounts adjusted by the IF. The collectibles, on the other hand, are equal to or tess than the proposed assessments based on the budget, reserve requirement, savings and fund balances, including interest earnings and prior years' savings. Under staffs recommendation, none of the increases on the Open Space Districts are subject to a majority protest. The proposed assessments and collectibles for FY 2002/2003 are as follows: TABLE 2 Prior FY's vs. FY 2002/2003 Assessments/Collectibles FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD#/Zone Assmnt/ Collection/ AssmntY FY01/02 Assmnt/ Collection/ Revenue EDU EDU EDU Assrnnt+IF® EDU EDU 1 $96.25 $96.00 $102.03 99.70 99.70 $97.00 $64, I94 2 44.66 47.00 47.34 46.26 46.26 46.00 11,454 3 305.67 290.00 324.01 316.63 316.63 316.63 302.00 4 322.86 304.00 342.23 334.44 334.44 318.00 66,780 5 314.84 280.00 333.73 326.13 326.13 282.00 34,404 6 155.69 110.00 165.03 161.27 161.27 110.00 17,820 Page 4, Item Meeting Date 6/11/02 FY 02/03 Proposed Proposed FY00/01 FY01/02 FY01/02 CAP: FY02/03 FY02/03 FY02/03 OSD#/Zone Assmnt/ Collection/ AssmntY FY01/02 Assmnt/ Collection Revenue EDU EDU EDU Assnmt+IF(2) EDU EDU 7 108.76 96.00 115.29 112.66 112.6{ 97.00 10,088 8 496.86 416.00 526.67 514.67 514.67 438.00 48,18C 9 140.81 149.00 149.26 145.86 145.86 144.00 55,296 15 296.56 277.00 314.35 307.19 307.19 278.00 15,846 17 141.96 40.00 150.48 147.05 147.05 53.00 2,438 18 335.45 266.00 355.58 347.48 347.48 268.00 116,58C 20 (See below) 832,129 Zone 1 - Desilting Basin 51.84 16.92 54.95 53.70 53.70 21.74 Zone 2 - Rice Canyon 3.94 4. l 5 4.18 4.08 4.08 4.07 (3/ Zone 3 - H Street 5.61 4.35 5.95 5.81 5.81 3.81 (31 Zone 4 - Business Centre 20.88 20.59 22.13 21.63 21.63 17.75 (31 Zone 5 - SPA I 315.00 310.32 333.90 326.29 326.29 275.27 Zone 6 - SPA II 242.03 153.78 256.55 250.71 250.71 134.73 Zone 7 - SPA III 149.40 149.10 158.36 154.76 154.76 127.00 (3) Zone 8 - North Desilting Basin 34.44 36.50 36.51 35.67 35.67 35.67 (3) Zone 9 - Telegraph Canyon Channel 27.35 28.88 28.99 28.33 28.33 20.68 (3) 23 383.53 170.00 406.54 397.26 397.26 216.00 19,261 24 574.72 470.00 609.20 595.33 595.33 485.00 19,400 26 451.07 367.00 478.13 467.24 467.24 365.00 6,935 31 465.95 357.00 493.91 482.66 482.66 358.00 123,510 33 1,151.55 0.00 1,220.64 1,192.84 1,192.84 0.00 0 Bay Boulevard {4) 845.07 878.40 895.77 875.37 875.37 875.I2 5,592 Eastlake No. 1 (See below) 145,181 Zone A - Eastlake I 10.67 4.03 11.31 $11.05 $11.05 $6.31 (5) Zone B - Eastlake Greens 17.44 5.18 18.49 18.07 18.07 7.91 (5) Zone C - Olympic Trainin[[ Center 144.47 1.39 153.14 149.65 149.65 2.61 (5) Zone D - Salt Creek 192.68 159.93 204.24 199.59 199.59 119.51 (5) Zone E - Telegraph Canyon Channel 27.47 18.11 29.12 28.45 28.45 18.62 (5) (~)Represented average residential assessment in SPA I. (2)Fy 2002/2003 assessment may be set at or below this cap without being subject to a majority protest. (3)Revenue for all zones included in overall District 20 amount. (4)Bay Boulevard rates based on acres for FY 1999/2000, 2000/2001, 2001/2002 and 2002/2003. (5)Revenue for all zones included in overall Eastlake Maintenance District amount. In general, most budgets have increased due to adjustments in utilities and contract services. The increase in utilities is due to projected rate increases and the increase in contract services is due to a cost of living clause on contracts. Savings from prior years are proposed to be used to supplement the property owners' collections to provide the revenue needed for FY 2002/2003 maintenance while retaining reserves between 50%-65% (City Code allows reserves between 50%- 100%). Stafftypically does not retain reserves above 65% in consideration of property owners' requests to return as much excess funds as practical. However, where maintaining a 65% reserve could result in future steep rate increases and/or the need to ballot property owners for an increase in the assessment amount (i.e., the budget is higher than the collectible), staff recommends maintaining a higher reserve. For those Districts where the reserve still exceeds 50-65%, staff recommends using the savings to offset some of the assessments to give lower collectibles. This practice should help avoid reserves Page 5, Item ~ Meeting Date 6/11/02 in excess of 100% in future years, thereby avoiding processing refund checks. Staff generally tries to keep the assessments within the IF amount allowed by the Code each year. Following are summarizes of major changes for each District. Pursuant to the ordinance, staffhas made a distinction between the assessment and collectible amount; the assessment, estimated cost and collection will become the same number whenever an assessment increase is necessary. The proposed assessment per Equivalent Dwelling Unit (EDU) for FY 2002/2003 represents, in all cases, the prior year's assessment with the current factor of 3.01% as stipulated in the Municipal Code and stated earlier in this narrative. The assessment per EDU is the figure to be mailed to the property owners; the collectible is the amount to be collected, which is affected by reserves, savings, etc. The collectible per EDU reflects impacts of reserve requirements, ending fund balances and savings. For a detailed outline, see Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 1 Assmnt/ Collectible/ Assmnt/ FY 01/02 AssrnntJ Collectible/ Revenue EDU EDU EDU Assmnt+lF® EDU EDU EIRancho del Rey Units 1-4 $96.25 $96.00 $102.03 $99.70 $99.70 $97.00 $64,194 Staffrecommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained heroin. Staff also recommends a collectible of $97.00 per Equivalent Dwelling Unit (EDU), which is less than the assessment of $99.70 per EDU. The budget for this District is $83.70 per EDU. The reserve under this recommendation will be 56%. The General Fund will be reimbursed $9,048 for staffservices from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $64,005 and a total of 661.79 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD2 Assmnt/ Collectible/ Assmnt/ FY01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assrnnt+IF(~) EDU EDU LarkHaven $44.66 $47.00 $47.34 $46.26 $46.26 $46.00 $11,454 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $46.00 per EDU, which is less than the assessment of $46.26 per EDU. Since the budget per EDU of $46.89 exceeds the assessment and collectible amounts, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 74%. The General Fund will be reimbursed $1,920 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis ora net assessment of $11,419 and a total of 249.00 EDU's, as shown in Attachment B. Because the budget exceeds the proposed assessment, Public Works (including Open Space staff) will review the District's budget and reserve in future years in an attempt to lower the budget and determine whether there are additional savings. Page 6, Item_.~ Meeting Date 6/11/02 FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 3 Assran~ Collectible/ Assmnt/ FY 01/02 Assmnff Collectible/ Revenue EDU EDU EDU Assmnt+L~2) EDU EDU Rancho Robinhood Units I &2 $305.67 $290.00 $324.01 $316.63 $316.63 $302.00 $38,354 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $302.00 per EDU, which is less than the assessment of $316.63 per EDU. Since the budget per EDU of $354.80 exceeds the assessment and collectible amounts, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 60%. The General Fund will be reimbursed $7,381 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $38,337 and a total of 127.00 EDU's, as shown in Attachment B. Because the budget exceeds the proposed assessment, Public Works (including Open Space staff) will review the District's budget and reserve in future years in an attempt to lower the budget and determine whether there are additional savings. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD4 Assmnff Collectible/ Assmnt] FY01/02 Assmnff Collectible/ Revenue EDU EDU EDU Assmnt+lF® EDU EDU Bonita Ridge $322.86 $304.00 $342.23 $334.44 $334.44 $318.00 $66,780 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $318.00 per EDU, which is less than the assessment of $334.44 per EDU. The budget for this District is $311.80 per EDU. The reserve under this recommendation will be 50%. The General Fund will be reimbursed $10,767 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis ora net assessment of $66,678 and a total of 210.00 EDU's as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 5 Assmnt/ ColLectible/ Assmnt/ FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assnmt+IF42) EDU EDU SouthbayVillas $314.84 $280.00 $333.73 $326.13 $326.13 $282.00 $34,404 Staffrecommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staffalso recommends a collectible of $282.00 per EDU, which is less than the assessment of$326.13 per EDU. Since the budget per EDU of $284.58 exceeds the collectible amount, staffrecommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 50%. The General Fund will be reimbursed $5,690 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $34,405 and a total of 122.00 EDU's, as shown in Attachment B. Page 7, Item ~_ Meeting Date 6/11/02 F.Y 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 6 Assmnt/ Collectible/ Assmm/ FY 01/02 Assranff Collectible/ Revenue EDU EDU EDU Assmnt+IF~2) EDU EDU Hilltop Vista $155.69 $110.00 $165.03 $161.27 $161.27 $110.00 $17,820 Staffrecommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staffalso recommends a collectible orS 110.00 per EDU, which is less than the assessment of $161.27 per EDU. The budget for this District is $104.64 per EDU. The reserve under this recommendation will be 68%. The General Fund will be reimbursed $2,775 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis ora net assessment of $17,803 and a total of 162.00 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 7 Assnmff Collectible/ Assmnt/ FY 01/02 Assranff Collectible/ Revenue EDU EDU EDU Assmnt+IF~2) EDU EDU Zenith Units 2, 3, & 4 $108.76 $96.00 $115.29 $112.66 $112.66 $97.00 $10,088 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $97.00 per EDU, which is less than the assessment of $112.66 per EDU. Since the budget per EDU of$105.69 exceeds the collectible amount, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 72%. The General Fund will be reimbursed $1/797 for staffservices fi.om the OSD fund for FY 2002/2003. These figures were calculated on the basis ora net assessment orS 10,077 and a total of 104.00 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD8 Assmnt/ Collectible/ Assmnt/ FY01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assrant+lF(2) EDU EDU RanchoRobnihoodUnit3 $496.86 $416.00 $526.67 $514.67 $514.67 $438.00 $48,180 Staffrecornmends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $438.00 per EDU, which is less than the assessment of $514.67 perEDU. SincethebudgetperEDU of $445.85 exceeds the collectible amount, staffrecommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 50%. The General Fund will be reimbursed $8,045 for staff services fi.om the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $48,220 and a total of i 10.00 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 9 Assmnt/ Collectible/ Assmnt/ FY 01/02 Assrnnff Collectible/ Revenue EDU EDU EDU Assmnt+lF(2> EDU EDU EIRancho del Rey Units $140.81 $149.00 $149.26 $145.86 $145.86 $144.00 $55,296 Page 8, Item ~.~ Meeting Date 6/11/02 Staffrecommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $144.00 per EDU, which is less than the assessment of$145.86 per EDU. Since the budget per EDU of$169.98 exceeds the assessment and collectible amounts, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 62%. The General Fund will be reimbursed $10,685 for staffservices from the OSD fund for FY 2002/2003. These figures were calculated on the basis ora net assessment of $55,368 and a total of 384.00 EDU's, as shown in Attachment B. Because the budget exceeds the proposed assessment, Public Works (including Open Space staff) will review the District's budget and reserve in future years in an attempt to lower the budget and determine whether there are additional savings. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 15 Assmnt/ Collectible/ AssmntJ FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assnmt+IF12) EDU EDU Bonita Haciendas $296.56 $277.00 $314.35 $307.19 $307.19 $278.00 $15,846 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staffalso recommends a collectible of $278.00 per EDU, which is less thanthe assessment of$307.19perEDU. Sincethebudget perEDU of $300.33 exceeds the collectible amount, staffrecommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 75%. The General Fund will be reimbursed $2,800 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment ors 15,854 and a total of 57.00 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD17 Assmnt/ Collectible/ Assmnt/ FY01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assmnt+lF® EDU EDU Bel Air Ridge $141.96 $40.00 $150.48 $147.05 $147.05 $53.00 $2,438 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staffalso recommends a collectible of $53.00 per EDU, which is less than the assessment of $147.05 per EDU. Since the budget per EDU of $83.13 exceeds the collectible amount, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 55%. The General Fund will be reimbursed $635 for staffservices from the OSD fund for FY 2002/2003. These figures were calculated based on a net assessment of $2,439 and a total of 46.00 EDU's, as shown in Attachment B. Page 9, Item ~ Meeting Date 6/11/02 FY 02/03 Proposed Proposed FY 00/0l FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 18 Assmnt/ Collectible/ Assrnnff FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assrnnt+IF(2) EDU EDU Rancho delSur $335.45 $266.00 $355.58 $347.48 $347.48 $268.00 $116,580 Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $268.00 per EDU, which is less than the assessment of $347.48 per EDU. Since the budget per EDU of $280.56 exceeds the collectible amount, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 71%. The General Fund will be reimbursed $16,547 for staff services from the OSD fund for FY 2002/2003. These figures were calculated on the basis ora net assessment orS116,663 and a total of 435.00 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 20 Assnmt/ Collectible/ Assmnt/ FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assmnt+CPI(2) EDU EDU Zone l - Desilt Basin 51.84 $16.92 $54.95 $53.70 $53.70 $21.74 Zone 2 - Rice Canyon 3.94 4.15 4.18 4.08 4.08 4.07 Zone 3 - H St. 5.61 4.35 5.95 5.81 5.81 3.81 (31 Zone 4 - Business Centre 20.88 20.59 22.13 21.63 21.63 17.75 (3) Zone 5 - SPA I 315.00 310.32 333.90 326.29 326.29 275.27 Zone 6 - SPA II 242.03 153.78 256.55 250.71 250.71 134.73 Zone 7 - SPA III 149.40 149.10 158.36 154.76 154.76 127.00 ¢3) Zone 8 - North Desiltin~ Basin 34.44 36.50 36.51 35.67 35.67 35.67 (3/ Zone 9 - Telegraph Canyon Channel 27.35 28.88 28.99 28.33 28.33 20.68 (31 (3)Revenue for all zones included in overall District 20 amount. Total Revenue-S832,129 Rancho del Rey is a phased development of three Sectional Planning Areas (SPA). This District was established in 1989 encompassing all three areas with the understanding that the Open Space improvements would be constructed in phases. Because this is a large District and not all of the items to be maintained have a benefit to the entire District, OSD 20 is made up of several Zones as indicated above. Everyproperty within the District is in more than one Zone. TABLE 3 OSD 20 Typical Combined Assessment (FY2002/2003) SPA I (Zones 1 or 8, 2, 3, & 5) $345 SPA II (Zones 1 or 8, 2, 3, & 6) $315 SPA III (Zones 1 or 9, 3, & 7) $172 Business Centre (Zones 1, 2, 3, & 4) * · Industrial (per acre) $978 · Commercial (per acre) $1,230 Staffrecommends that the assessments remain the same for each Zone as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. In each of these Zones, staff recommends a collectible which is equal to or below the proposed assessment. The reserves for each Zone vary depending Page 10, Item.--~ Meeting Date 6/11/02 upon the budgets, reserves and amortized costs (see budget worksheet). The reserve requirement for this District is acceptable, pursuant to City Municipal Code. The General Fund will be reimbursed $182,012 for staff services from the OSD fund for FY 2002/2003. Zone 8 was established in July 1994 for the maintenance ora desilting basin and access road located at the downstream end of the Bonita Drainage Basin. Maintenance work included replacement of the access road every eight years. The developer was required to maintain the basin for five years, after which the City would maintain the basin using funds collected through this zone. Although the City has not yet accepted this facility, the road needs to be rebuilt. Staff recommends that the City charge the maximum rate in this zone in order to build up a reserve to pay for this work. Construction ofa gabion structure in this zone has recently been completed by the developer. It is estimated that this structure will be turned over to the City by the end of FY 2002/2003 or the beginning of FY 2003/2004. If this structure will be turned over to the City by the end of FY 2002/2003, staff will propose a budget amendment for this District. During FY 2001/2002 the Telegraph Canyon Channel was accepted for maintenance by the City after all required approvals were maintained. These costs are included in both Open Space District 20, Zone 9, Open Space District 31 and Eastlake Maintenance District 1 Zone E. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 23 Assmnt/ Collectible/ Assmnt/ FY 01/02 Assmnff Collectible/ Revenue EDU EDU EDU Assnmt+lF® EDU EDU !OtayRio Business Park $383.53 $170.00 $406.54 $397.26 $397.26 $216.00 $19,261 Open Space District 23 will be amended to include additional improvements. This will require an amended Engineer's Report and a ballot process conducted in accordance with Article XIIID of the California Constitution. These issues will be addressed in separate Council Agenda Statements. The above rates would be adopted if the ballot process failed. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD 24 Assmnt/ Collectible/ Assmnt/ FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assrnnt+lF42) EDU EDU Canyon View Homes $574.72 $470.00 $609.20 $595.35 $595.35 $485.00 $19,400 Note: OSD 24 consists of only 40 townhomes sharing in the cost of large, landscaped slopes adjacent to the townhomes. Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff also recommends a collectible of $485.00 per EDU, which is less than the assessment of $595.35 per EDU. Since thebudget per EDU of $575.75 exceeds the collectible amount, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 60%. The General Fund will be reimbursed $3,768 for staffservices from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $19,390 and a total of 40.00 EDU's, as shown in Attachment B. Page 11, Item ~ Meeting Date 6/11/02 FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY02/03 OSD26 AssmntJ Collectible/ Assmnt/ FY01/02 Assmnt/ Collenfible/ Revenue EDU EDU EDU Assmnt+IF(21 EDU EDU ParkBonita $451.07 $367.00 $478.13 $467.24 $467.24 $365.00 $6,935 Staff recommends that thc assessment remain the same as FY 2001/2002 plus a decrease as set forth in thc Municipal Code and as explained herein. Staffalso recommends a collectible of $365.00 per EDU, which is less than the assessment of $467.24 per EDU. The budget for this District is $353.26 per EDU. Funds are available to do this because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 72%. The General Fund will bc reimbursed $1,103 for staffscrvices from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $6,933 and a total of 19.00 EDU's, as shown in Attachment B. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD31 Assmnt/ Collectible/ Assmnff FY01/02 Assmnff Collectible/ Revenue EDU EDU EDU Assmnt+IF® EDU EDU Telegraph Canyon Estates $465.95 $357.00 $493.91 $482.66 $482.66 $358.0G $123,510 Staffrecommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staffalso recommends a collectible of $358.00 perEDU, whichis less than the assessment of $482.66 per EDU. The budget for this District is $336.59 per EDU. The reserve under this recommendation will be 50%. Staffrecommends an increase to a minimum 50% reserve over a two-year period. The General Fund will be reimbursed $19,042 for staff services fi'om the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of$123,535 and a total of 345.00 EDU's, as shown in Attachment B. From FY 1994/1995 through FY 1999/2000, a minimal amount of improvements were turned over to the City for maintenance. For FY 1994/1995 through FY 2000/2001, the City collected a minimal amount per EDU due to an excess of available funds. However, in October 2000 a group of tennis courts was turned over to the City for maintenance. Additionally, a portion of Telegraph Canyon Channel maintenance was added for FY 2001/2002. After being large enough in the past to more than offset any expenditures, for FY 2001/2002 the fund balance shrunk to a much smaller figure ($30,091). Thus, for FY 2001/2002 staff requested the collectible of $357.00 per EDU, which only provided a 36% reserve. In light of a projected fund balance of $50,652, this year staff is requesting a collectible amount sufficient to maintain a 50% reserve. FY 02/03 Proposed Proposed FY 00/O1 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 OSD33 Assmnt/ Collectible/ Assmnt/ FY01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assmnt+lF(2) EDU EDU Broadway Business Home Village $1,155.55 $0.00 $1,220.64 $1,192.84 $1,192.84 $0.00 $0 No funds collected since inception. Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained heroin. The budget per EDU is $0.00; therefore, staff recommends a collectible orS0.00 per EDU. The reserve under this recommendation will be zero, since no construction is Page 12, Item ~ Meeting Date 6/11/02 anticipated to be completed during FY 2002/2003. Community Development has requested, since FY 1996/1997, that no funds be collected because no construction has been done on this project. Staff is currently in negotiations with a new developer who plans to construct a multi-use multiple family and commemial development in this area. Staff may recommend collecting revenue for FY 2003/2004 or later if funds will be needed to do required Open Space maintenance. FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 Assmnt/ Collectible/ Assmnff FY 01/02 Assmnff Collectible/ Revenue Bay Boulevard EDU EDU EDU Assmnt+lF® EDU EDU Maintenance District $845.07 $878.40 $895.77 $875.37 $875.37 $875.12 $5,592 This District was reestablished in FY 1999/2000 on the basis of acreage. Staff recommends that the assessment remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staffalso recommends a collectible of $875.12 per acre, which is less than the assessment of $875.37 per acre. Since the budget of $2,404.23 per acre exceeds the collectible and assessment amounts, staffrecommends utilizing the fund balance to make up the difference. Funds are available because of prior years' savings and by adjusting the reserve balance. The reserve under this recommendation will be 53.5%. The General Fund will be reimbursed $8,961 for staffservices from the OSD fund for FY 2002/2003. These figures were calculated on the basis of a net assessment of $5,592 and a total acreage amount of 6.39, as shown in Attachment B. Since the budget amount exceeds the proposed assessment, staff will review the District's budget and reserve in future years in an attempt to lower the budget and to determine whether there are additional savings. There is also a possibility that staffmay consider conducting a ballot process next year to increase the assessment amount. FY 02/03 Proposed Proposed Eastlake Maintenance FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY 02/03 District #1 Assmnt/ Collectible/ AssnmI/ FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assmnt+IF(2) EDU EDU Otay Lakes Road(t) (3) Zone A -Eastlake 1 $10.67 $4.03 $11.31 $11.05 $11.05 $6.31 ~ Zone B ~ Eastlake Greens 17.44 5.18 18.49 18.07 18.07 7.91 (3) Zone C - Olympic Training Center 144.47 1.39 153.14 149.65 149.65 2.61 (3) Zone D - Salt Creek I 192.68 159.93 204.24 199.59 199.59 119.58 Zone E - Telel3raph Canyon Channel (2) 27.47 18.11 29.12 28.45 28.45 18.62 ~) All areas share in the cost of Otay Lakes Road medians and off-site parkways. Total Revenne=$145,181 (2) Portions of Eastlake IBC and Eastlake Greens are in benefit area. (3) Revenue for all Zones included in overall Eastlake Maintenance District amount. Costs vary by parcel due to the various zones, land uses and attributed traffic generation factors within ELMD I. Staff recommends that the assessment for each of the areas remain the same as FY 2001/2002 plus a decrease as set forth in the Municipal Code and as explained herein. Staff.recommends an annual collectible, as shown in Table 1, which is below the assessment amount for each zone. The reserve for Zone E is at 55%. A reserve between 80% and 100% was used for Zones A, B, C and D to minimize future increases. Page 13, Item ,~ Meeting l)ate 6/11/02 A reserve of $41,086 has been built up starting with Fiscal Year 1994-95 to minimize the financial burden on property owners once the City had accepted the Telegraph Canyon Channel. Staff proposed, and Council accepted, that 10% of the reserve be used during Fiscal Year 2001/2002, reducing the rate to $18.11 per EDU. Staff is proposing that another 10% of the reserve be used during Fiscal Year 2002/2003, setting the collectible rate for Zone E at $18.62 per EDU. Staffis currently preparing a Council Agenda Statement requesting annexation ofAPN#595-070-49, a 24.7 acre parcel south of Otay Lakes Road west of Eastlake Parkway, into Eastlake Maintenance District #1 in order to more fairly allocate the cost associated with Zone E. Olympic Training Center On December 17, 1996, City Council, by Resolution 18528, approved an agreement to allow the ARCO Olympic Training Center to continue maintenance of Wueste Road landscape improvements. Incorporated in this agreement are safeguards to ensure maintenance is performed to City standards. Them are indemnity provisions for both parties for use of paths along Wueste Road. However, OTC turned over to the City maintenance of a median on Olympic Parkway. Staffrecommends setting the collectible for Zone C at $2.61 per EDU. OTC is currently maintaining Wueste Road slopes through a landscape maintenance firm that performs services within the Training Center at a price lower than a typical City solicited price. Landscape maintenance firms sometimes subsidize the maintenance of high visibility areas to take advantage of publicity opportunities such sites can provide. The proposed assessment was developed on the basis of the City maintaining all Wueste Road landscape improvements. Maintenance of an infiltration basin located at Wueste Road and Olympic Parkway is also included in Zone C. According to the January 16, 1996 maintenance agreement signed by the Cities of Chula Vista mad San Diego, the U. S. Olympic Conunittee, and Eastlake, the maintenance costs of this basin would be included in Zone C after a three-year maintenance period by Eastlake and acceptance by the City. The maintenance period has expired without any action taken by Eastlake to maintain the basin; additionally, flows from the Eastlake Woods and Vistas developments also discharge into this basin. Since it would not be appropriate to have Zone C pay all maintenance costs under these circumstances, City staff has deferred acceptance of the basin until a new special district has been formed for Eastlake Woods and Vistas which would include a portion of these costs and the basin has been brought up to City standards. Notice The public hearings will be noticed pursuant to Government Code 6061, which requires that notice be published in a newspaper of general circulation (the Star-News) at least 10 days before the public hearing. Plans, specifications, and assessment rolls are on file in the Public Works/Engineering office. Page 14, Item ~ Meeting Date 6/11/02 FISCAL IMPACT: Public Works (including Open Space staff'), Data Processing and Finance generate staff costs associated with the Open Space program. Contractual costs ($782,673) are outlined in Attachment B. These costs are recovered through the OSD collectible, causing no net fiscal impact. The total General Fund reimbursement for City staff services from the above listed OSD funds for FY 2002/2003 is estimated to be $340,589. Attachments: A. District Maps B. 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Q) C'- 0) OJ g. 0 ~ E Q)-'- <nO::: Q) 0 U) 0> " Q) OJ c: :::J <n ~ ro ° <nQJ.cü «(I)0QJ ãJ~ä:~ z ü §: ~ o -<"> 't:IfÊQJ '" C) <:: _ ~ :J "Q), E<L- "Q)0 l1}~rJ II QJ OJ -"'" <:: '" " <1>Q:: ro E""- '" U) ro ~O.Q 'S () 't:I O'Q)" Q) 0 :::J (t n:: c:- Q) Q) m't:l >. ~g.æ..c: Q)_roo (1).£ E m'" Q)CO" n::~~o - ~ ¡,; " õ z Rancho del Rey Open Space District No. 20 Amortized Costs Amount Accumulated for Zonol Description FY: 90.91 through 0t-02 I FY 02'03 Iwork deacripUon Amount 1 Desilting Basin $134,818.00 $0.00 Desilting basin maintenance (every 5 years) at East H Street $33,500.00 $0.00 Stabilization structures maintenance (every 3 years) $3,649.00 Miscellaneous 2 Rice Canyon $0.00 $0.00 Staging Area - A.C. overlay and stripe (every 5 years) Trail area $1,041.00 $0.00 Staging area maintenance (30 year period) $0.00 $0.00 Miscellaneous 3 East H Street SQO0 $0.00 4 SPA 1 Phase 1 $48,024.00 $4,002.00 Monumentation replacement (30 year period) (Business Center) 5 SPA 1 Phases 2-6 $431,444.00 $34,617.00 Theme wall and monument replacement (30 year) 6 SPA 2 $0.00 $0001 7 SPA 3 $0.00 $00(: 8 Desilting Basin $4,540.00 $4,431.8.~ Access Road/gabion structure not yet accepted by City at Glen Abbey 9 Telegraph Cyn Channel $3,392.00 $0.0(: ;940.00 from amortized amount used for (SPA 3 area) current maintenance in FY 2001/2002 $660,408.00 $43,050.85 Notes: 1. Zone 1 - $26,320 (5 yrs) & $6,700 (# yrs) for desilting basin & stabilization structures not collected beyond 5 yrs per Code; Zone 2 - $813 (5 yrs) for AC not collected 2. Zone 2 & 3 - Amortized cost for walls not determined. 3. Zones 6 & 7 - Theme wall/monumentation to be added. 4. Zone 8 - New gabion structure and access road are to be periodically maintained. Reserves are to be accumulated prior to anticipated acceptance in FY 2002/2003 or later. 5. Zone 9 - See TC spreadsheet for cost breakdown on channel. h:\home\engineer\agenda\OSD 20 amortized costs.xls RESOLUTION NO.2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER'S REPORTS FOR THE FY 2002/2003 SPREAD OF ASSESSMENTS FOR OPEN SPACE DISTRICTS 1 THROUGH 9, 15, 17, 18, 20, 23, 24, 26, 31 AND 33, BAY BOULEVARD MAINTENANCE DISTRICT AND EASTLAKE MAINTENANCE DISTRICT NO.1, DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS WHEREAS, pursuant to Article 4, Chapter 1, Part 2 of Division 15 of the California Streets and Highways Code, also known as "Landscaping and Lighting Act of 1972" and Chula Vista Municipal Code Chapter 17.07, the City Engineer has prepared and filed the annual reports for all existing Open Space Maintenance Districts in the City; and WHEREAS, these reports were prepared by the City Engineer or under his direction and are presented to Council for approval in order to proceed with the public hearing set for July 23, 2002 in accordance with the Landscaping and Lighting Act of 1972. The reports cover the following districts: 1. Open Space District Nos. 1 through 9, 15, 17, 18, 20, 23, 24, 26, 31 and 33. 2 . Bay Boulevard Maintenance District and Eastlake Maintenance District No. 1. WHEREAS, the proposed assessments for Fiscal Year 2002- 2003 are as set forth on Table 2 attached hereto and incorporated herein. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby approve the Engineer's reports for the FY 2002-2003 spread of assessments for City Open Space Districts 1 through 9, 15, 17, 18, 20, 23, 24, 26, 31 and 33, Bay Boulevard Maintenance District and Eastlake District No.1, and declare its intention to levy and collect assessments. BE IT FURTHER RESOLVED that the City Council does hereby set July 23, 2002 at 6:00 p.m. in the Council Chambers, city of Chula Vista, 276 Fourth Avenue, Chula Vista, California as the date and time for the public hearings on said assessments. 1 3-Y5 BE IT FURTHER RESOLVED that directed to publish the Resolutions Government Code Section 6061. the of City Clerk is hereby Intention pursuant to Presented by Approved as to form by John P. Lippitt Director of Public Works /!:flf~n~ City Attorney J:\Attorney\RESO\OSASSMEN.doc 3-Lfb 2 TABLE 2 Prior FY's vs. FY 2002/2003 Assessments/Collectibles FY 02/03 Proposed Proposed FY 00/0l FY 01/02 FY 01/02 CAP: FY 02/03 FY 02/03 FY02/03 OSD#/Zone Assmnff Collection/ AssnmlJ FY01/02 AssmntJ Collection/ Revenue EDU EDU EDU Assmnt+IF(2) EDU EDU I $96.25 $96.00 $102.03 99.70 99.70 $97.00 $64,194 2 44.66 47.00 47.34 46.21 46.26 46.00 11,454 3 305.67 290.00 324.01 316.63 316.63 316.63 302.00 4 322.86 304.00 342.23 334.44 334.44 318.00 66,780 5 314.84 280.00 333.73 326.13 326.13 282.00 34,404 6 155.69 110.00 165.03 I61.27 161.27 110.00 17,820 7 108.76 96.00 115.29 112.6~ 112.66 97.00 10,088 8 496.86 416.00 526.67 514.67 514.67 438.00 48,180 9 140.81 149.00 149.26 145.86 145.86 144.00 55,296 15 296.56 277.00 314.35 307.19 307.19 278.00 15,846 17 141.96 40.00 150.48 147.05 147.05 53.00 2,438 18 335.45 266.00 355.58 347.48 347.48 268.00 116,580 20 (See belo~v) 832,129 Desilting Basin 51.84 I6.92 54.95 53.70 53.70 21.74 Rice Canyon 3.94 4.15 4.18 4.08 4.08 4.07 Street 5.61 4.35 5.95 5.81 5.81 3.81 Business Centre 20.88 20.59 22.13 21.63 21.63 17.75 SPA I 315.00 310.32 333.90 326.29 326.29 275.27 (3) SPA 11 242.03 153.78 256.55 250.71 250.71 134.73 SPA III 149.40 149.10 158.36 154.76 154.7{ 127.0( (31 North Desilting Basin 34.44 36.50 36.51 35.67 35.67 35.67 Telegraph Canyon Channel 27.35 28.88 28.99 28.33 28.33 20.68 (3/ 23 383.53 170.00 406.54 397.26 397.26 216.00 19,26l 24 574.72 470.00 609.20 595.33 595.33 485.00 19,400 26 451.07 367.01 478.13 467.24 467.24 365.00 6,935 31 465.95 357.0l 493.91 482.66 482.66 358.00 123,510 33 1,151.55 0.00 1,220.64 1,192.84 1,192.84 0.00 0 Bay Boulevard (41 845.07 878.40 895.77 875.37 875.37 875.12 5,592 Eastlake No. 1 (See below) 145,181 Eastlake I 10.67 4.03 11.31 $11.05 $11.05 $6.31 Eastlake Greens 17.44 5.18 18.49 18.07 18.07 7.9I Olympic Training Center 144.47 1.39 153.14 149.65 149.65 2.61 (5) Salt Creek I92.68 159.93 204.24 199.59 199.59 119.58 Telegraph Canyon Channel 27.47 18.11 29.12 28.45 28.45 18.62 (5) {~)Represented average residential assessment in SPA I. 2002/2003 assessment may be set at or below this cap without being subject to a majority protest. for all zones included in overall District 20 amount. Boulevard rates based on acres 1bt FY 1999/2000, 2000/2001, 2001/2002 and 2002/2003. for all zones included in overall Eastlake Maintenance DisU'ict amount. 3 COUNCIL AGENDA STATEMENT Item Meeting Date 6/11/02 ITEM TITLE: Resolution Approving the Engineer's Report for the FY 2002/2003 spread of assessments for Open Space District 10, declaring the intention to levy and collect assessments and setting July 23, 2002 at 6:00 p.m. as the date and time for a public heating regarding these assessmTts. SUBMITTED of Public Works [~ BY: Director City Manager~T (4/Sths Vote: Yes No X) REVIEWED BY: This is one ofthree companion agenda items to agendaitem B , ~vhich gives all background information and details on Open Space Districts in general which is applicable to this item, but does not include specific information on Open Space Districts 10, 11 and 14. Based upon the advice of the City Attorney, agenda items zI , ~ and (o have been separated from agenda item ,~ due to conflict of interest concerns. One Council member owns property subject to the proposed assessment in this District. RECOMMENDATION: That Council adopt the resolution approving the Engineer's Report, directing the City Clerk to publish the Resolution of Intention pursuant to Government Code 6061, setting the date and time of the public hearing on the assessments for July 23, 2002 at 6:00 p.m. DISCUSSION: This agenda item is the yearly resolution to assess for Open Space maintenance within Open Space District I 0, located along East J Street west of Paseo Ranchero (see Attachment A). Table 1 relates the present year's assessment to the proposed assessment for Fiscal Year 2002/2003. Agenda item of tonight's agenda contains all the general information regarding Open Space Districts. TABLE 1 Prior FY's vs. FY 2002/2003 Assessment/Collectible FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY 01/02 CAP: FY 02/03 FY02/03 FY 02/03 OSD10 Assmnt/ Collectible/ Assmnt/ FY01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assmnt +CPI0~ EDU EDU E1 Rancho del Rey 6 & Casa del Rey $95.02 $94.00 $I00.72 $98.43 $98.43 $94.00 $61,887 I~IFY 2001/2002 assessment may be set at or below this cap without being subject to a majority protest. Staff recommends that the assessment remain the san~e as FY 2001/2002 with a decrease of-3.01% and a previous year's adjustment of 0.8% as calculated in the manner set forth in the Municipal Code and explained in the narrative for agenda item of tonight's agenda. Staff also recommends a collectible of $94.00 per Equivalent Dwelling Unit (EDU), which is less than the assessment of $98.43 per EDU. Note that the collectible in FY 2002/2003 will be the same as in FY 2001/2002. Since the budget per EDU of $100.49 exceeds the collectible amount, staff recommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the reserve Page 2, ltem ~ Meeting Date 6/11/02 balance. The reserve under this recommendation will be 70%. These figures were calculated on the basis of a net assessment of $61,812 and a total of 658.37 EDU=s, as shown in Attachment B. Because the budget exceeds the proposed assessment, Public Works (including Open Space staff) will review the District's budget and reserve in future years in an attempt to lower the budget and determine whether there are additional savings. Because this District was formed as a result of a 100% petition by the landowners and the assessment is not being raised above the CPI, as provided for in the assessment formula, the provisions of Proposition 218 have been satisfied. FISCAL IMPACT: Staff costs associated with the Open Space program are generated by Public Works (including Open Space staff), Data Processing and Finance. Contractual costs are $30,920, as shown in Attachment B. These costs are recovered through the Open Space District collectible, causing no net fiscal impact. The General Fund will be reimbursed $10,867 from the Open Space District fund for City staff services for FY 2002/2003. Attachments: A District Map B Estimate of Cost J:\ENGINEER/AGENDA/OSDIOAIFY02 03 TOM doc 0725-30 ()SD 10 RESOLUTION NO.2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER'S REPORT FOR THE FY 2002-2003 SPREAD OF ASSESSMENTS FOR CITY OPEN SPACE MAINTENANCE DISTRICT 10, DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS WHEREAS, pursuant to Article 4, Chapter 1, Part 2 of Division 15 of the California Streets and Highways Code, also known as "Landscaping and Lighting Act of 1972" and Chula Vista Municipal Code Chapter 17.07, the City Engineer has prepared and filed the annual reports for all existing Open Space Maintenance Districts in the City; and WHEREAS, these reports were prepared by the City Engineer or under his direction and are presented to Council for approval in order to proceed with the public hearings set for July 23, 2002, in accordance with the Landscaping and Lighting Act of 1972. The report covers Open Space District No. 10; and WHEREAS, the proposed assessment for Fiscal Year 2002- 2003 is as follows: TABLE I PRIOR FY'S VS. FY 2002/2003 ASSESSMENT/COLLECTIBLE FY 02/03 Proposed Proposed FYOO/OI FY 112 FY 01102 CAP: FY02103 FY02/03 FY02/03 Assmt/ Collection! Assmt/ FY 01/02 Assmt/ Collection/ Revenue EDU EDU EDU Assmt + EDU EDU CPI(11 Open Space District No. 10 EI Rancho del Rey 6 & $95.02 $94.00 $100.72 $98.43 $98.43 $94.00 $61,887 Casa del Rey (II FY 2001/2002 assessment may be set at or below this cap without being subject to a majority protest. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula vista does hereby approve the Engineer's Report to declare its intention to levy and collect assessments for the FY 2002-2003 for the spread of assessments for City Open Space Maintenance District 10, a copy of which is on file in the office of the City Clerk. 1 4-6" BE IT FURTHER RESOLVED that the City Council does hereby set July 23, 2002 at 6:00 p.m. in the City Council Chambers, City of Chula Vista, 276 Fourth Avenue, Chula Vista, California as the date and time for a public hearing on said assessment. BE IT FURTHER RESOLVED that the city Clerk is hereby directed to publish said assessment pursuant to Government Code Section 6061. Presented by Approved as to form by John P. Lippitt Director of Public Works ¡ß .Sff1~ JOW Kaheny City Attorney j:\attorney\reso\oslO.engineers report 2 4-b COUNCIL AGENDA STATEMENT Item Meeting Date 6/11/02 ITEM TITLE: Resolution Approving the Engineer's Report for the FY 2002/2003 spread of assessments for Open Space District 11, declaring the intention to levy and collect assessments and setting July 23, 2002 at 6:00 p.m. as the date and time for a public hearing regarding these a/ssessments. / SUBMITTED BY: Director of Public Works REVIEWED BY: City Manager ~0~ (4/5ths Vote: Yes No X ) This is one of three companion agenda items to agenda item --~ , which gives all background information and details on Open Space Districts in general which is applicable to this item, but does not include specific information on Open Space Districts 10, 11 and 14. Based upon the advice of the City Attorney, agenda items q, ~5, and (~ have been separated from agenda item ~ due to conflict of interest concerns. One Council member owns property subject to the proposed assessment in this District. RECOMMENDATION: That Council: Adopt the resolution approving the Engineer's Report, directing the City Clerk to publish the Resolution of Intention pursuant to Government Code 6061, setting the date and time of the public hearing on the assessments for July 23, 2002 at 6:00 p.m. DISCUSSION: This agenda item is the yearly resolution to assess for Open Space maintenance within Open Space District 11, located along East H Street between 1-805 Freeway and Del Rey Boulevard (see Attachment A). Table 1 relates the present year's assessment to the proposed assessment for Fiscal Year 2002/2003. Agenda item of tonight's agenda contains all the general information regarding Open Space Districts. TABLE I Prior FY's vs. FY 2002/2003 Assessment/Collectible FY 02/03 Proposed Proposed FY 00/01 FY 01/02 FY01/02 CAP: FY02/03 FY02/03 FY02/03 OSD I I Assmnt/ Collectible/ Assmnt/ FY 01/02 Assmnt/ Collectible/ Revenue EDU EDU EDU Assrrmt +CPI(~) EDU EDU Hidden Vista Village $96.16 $101.00 $101.93 $99.61 $99.61 $99.00 $130,782 (~)FY 2001/2002 assessment may be set at or below this cap without being subject to a majority protest. Staff proposes for FY 2002/2003 that the assessment be kept within that amount previously approved, adjusting the FY 2001/2002 figure by a factor of-3.0% and a previous year's adjustment of 0.8% as calculated in the manner set forth in the Municipal Code and explained in the nalxative for agenda item of tonight's agenda. Staffalso recommends a collectible of $99.00 per Equivalent Dwelling Unit (EDU), which is less than the assessment of $99.61 per EDU. The budget for this district is $97.62 per Page 2, Item ~ Meeting Date 6/11/02 EDU. The reserve under this recommendation will be 55%. These figures were calculated on the basis of a net assessment of $130,795 and a total of 1,321.03 EDU=s, as shown in Attachment B. Because this District was formed as a result ofa 100% petition by the landowners and the assessment is not being raised above the CPI, as provided for in the assessment formula, the provisions of Proposition 218 have been satisfied. FISCAL IMPACT: Staff costs associated with the Open Space program are generated by Public Works (including Open Space staff), Data Processing and Finance. Contractual costs are $44,331, as shown in Attachment B. These costs are recovered through the Open Space District collectible, causing no net fiscal impact. The General Fund will be reimbursed $21,172 from the Open Space District fund for City staff services for FY 2002/2003. Attachments: A District Map B Estimate of Cost J:\EN GIN EER~AG ENDA/OSD 11AIFY02-03 TOM.doc 0725~30 OS[) 11 RESOLUTION NO.2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER I S REPORT FOR THE FY 2002-2003 SPREAD OF ASSESSMENTS FOR CITY OPEN SPACE MAINTENANCE DISTRICT 11, DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS WHEREAS, pursuant to Article 4, Chapter 1, Part 2 of Division 15 of the California Streets and Highways Code, also known as "Landscaping and Lighting Act of 1972" and Chula Vista Municipal Code Chapter 17.07, the City Engineer has prepared and filed the annual reports for all existing Open Space Maintenance Districts in the City; and WHEREAS, these reports were prepared by the City Engineer or under his direction and are presented to Council for approval in order to proceed with the public hearings set for July 23, 2002, in accordance with the Landscaping and Lighting Act of 1972. The report covers Open Space District No. 11; and WHEREAS, the proposed assessment for Fiscal Year 2002- 2003 is as follows: TABLE 1 PRIOR FY'S VS. FY 2002/2003 ASSESSMENT/COLLECTIBLE FY 02/03 Proposed Proposed Fyoo/OI FY V, FY 01/02 CAP: FY02103 FY02/03 FY02/03 Assmtl Collection/ Assmtl FY 01102 Assmtl Collection/ Revenue EDU EDU EDU Assmt + EDU EDU CPI(I) Hidden Vista Village $96.16 $101.00 $101.93 $99.61 $99.61 $99.00 $130,782 (I) FY 2001/2002 assessment may be set at or below this cap without being subject to a majority protest. NOW, THEREFORE, BE IT RESOLVED that the city Council of the city of Chula vista does hereby approve the Engineer's Report to declare its intention to levy and collect assessments for the FY 2002-2003 for the spread of assessments for city Open Space Maintenance District 11, a copy of which is on file in the office of the City Clerk. 1 5-6 BE IT FURTHER RESOLVED that the City Council does hereby set July 23, 2002 at 6:00 p.m. in the City Council Chambers, City of Chula Vista, 276 Fourth Avenue, Chula Vista, California as the date and time for a public hearing on said assessment. BE IT FURTHER RESOLVED that the city Clerk is hereby directed to publish said assessment pursuant to Government Code Section 6061. Presented by Approved as to form by John P. Lippitt Director of Public Works ~Cú.{~ John . aheny / City Attorney j:\attorney\reso\os11.engineers report 2 " :::;J-f, COUNCIL AGENDA STATEMENT Item ~ Meeting Date 6/11/02 ITEM TITLE: Resolution Approving the Engineer's Report for the FY 2002/2003 spread of assessments for Open Space District 14, declaring the intention to levy and collect assessments and setting July 23, 2002 at 6:00 p.m. as the date and time for a public hearings regarding these asses~nents. ~JI./ SUBMITTED BY: Director of Public Works/~l/ REVIEWED BY: City Manager (~F¢)~ (4/5tbs Vote: Yes_NoD This is one of three companion agenda items to agenda item ~, which gives all background information and details on Open Space Districts in general which is applicable to this item, but does not include specific information on Open Space Districts 10, 11 and 14. Based upon the advice of the City Attorney, agenda items 4, ~ and (~ have been separated from agenda item ~ due to conflict of interest concerns. One Council member owns property subject to the proposed assessment in this District. RECOMMENDATION: That Council adopt the resolution approving the Engineer's Report, directing the City Clerk to publish the Resolution of Intention pursuant to Government Code 6061, setting the date and time of the public hearing on the assessments for July 23, 2002 at 6:00 p.m. DISCUSSION: This agenda item is the yearly resolution to assess for open space maintenance within Open Space District 14, located along the north and south of Country Vistas Lane (see Attachment A). Table 1 relates the present year's assessment to the proposed assessment for Fiscal Year 2002/2003. Agenda item of tonight's agenda contains all the general information regarding Open Space Districts. TABLE 1 Prior FY's vs. FY 2002/2003 Assessment/Collectible FY 02/03 Proposed Proposed FY00/01 FY 01/02 FY 01/02 CAP: FY02/03 FY 02/03 FY 02/03 OSD 14 Assmnt/ Collectible/Assmnt/ FY01/02 Assmnt/ Collectible/Revenue EDU EDU EDU Assrnnt +CPIo) EDU EDU Bonita Long Canyon $309. i1 $281.00 $327.66 $320.19 $320.19 $282.00 $246,288 mFY 2001/2002 assessment may be set at or below this cap without being subject to a majority protest. Staff recommends that the assessment remain the same as FY 2001/2002 with a decrease of-3.01% and a previous year's adjustment of 0.8% as calculated in the manner set forth in the Municipal Code and explained in the narrative for agenda item of tonight's agenda. Staff also recommends a collectible of $282.00 per Equivalent Dwelling Unit (EDU), which is less than the assessment of$320.19 per EDU. Since the budget per EDU of $331.73 exceeds the collectible amount, staffrecommends utilizing the fund balance to make up the difference. Funds are available to do this because of prior years' savings and by adjusting the Page 2, Item (¢ Meeting Date 6/11/02 reserve balance. The reserve under this recommendation will be 68%. These figures were calculated on the basis of a net assessment of $246,030 and a total of 873.36 EDU=s, as shown in Attachment B. Because the budget exceeds the proposed assessment, Public Works (including Open Space staff) will review the District's budget and reserve in future years in an attempt to lower the budget and determine whether there are additional savings. Because this District was formed as a result of a 100% petition by the landowners and the assessment is not being raised above the CPI, as provided for in the assessment formula, the provisions of Proposition 218 have been satisfied. FISCAL IMPACT: Staff costs associated with the Open Space program are generated by Public Works (including Open Space staff), Data Processing and Finance. Contractual costs are $115,130, as shown in Attachment B. These costs are recovered through the Open Space District collectible, causing no net fiscal impact. The General Fund will be reimbursed $47,467 from the Open Space District fund for City staff services for FY 2002/2003. Attachments: A District Map B Estimate of Cost J:\ENGINEER\AGEN DA\OSD 14A I FY02-03.TOM.doc 0725-30 OS[) 14 RESOLUTION NO.2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE ENGINEER I S REPORT FOR THE FY 2002-2003 SPREAD OF ASSESSMENTS FOR CITY OPEN SPACE MAINTENANCE DISTRICT 14, DECLARING THE INTENTION TO LEVY AND COLLECT ASSESSMENTS AND SETTING JULY 23, 2002 AT 6:00 P.M. AS THE DATE AND TIME FOR A PUBLIC HEARING REGARDING THESE ASSESSMENTS WHEREAS, pursuant to Article 4, Chapter 1, Part 2 of Division 15 of the California Streets and Highways Code, also known as "Landscaping and Lighting Act of 1972" and Chula Vista Municipal Code Chapter 17.07, the city Engineer has prepared and filed the annual reports for all existing Open Space Maintenance Districts in the City; and WHEREAS, these reports were prepared by the City Engineer or under his direction and are presented to Council for approval in order to proceed with the public hearings set for July 23, 2002, in accordance with the Landscaping and Lighting Act of 1972. The report covers Open Space District No. 14; and WHEREAS, the proposed assessment for Fiscal Year 2002- 2003 is as follows: TABLE I PRIOR FY'S VS. FY 2002/2003 ASSESSMENT/COLLECTIBLE FY 02/03 Proposed Proposed FYOOIOI FY 01/02 FY 01/02 CAP: FY02103 FY02/03 FY02/03 Assmt/ Collection/ Assmt/ FY 01/02 Assmt/ Collection/ Revenue EDU EDU EDU Assmt + EDU EDU CP¡(l) Open Space District No. 14 Bonita Long Canyon $309.11 $281.00 $327.66 $320.19 $320.19 $282.00 $246,288 (I) FY 2001/2002 assessment may be set at or below this cap without being subject to a majority protest. NOW, THEREFORE, BE IT RESOLVED that the City Council of the city of Chula Vista does hereby approve the Engineer's Report to declare its intention to levy and collect assessments for the FY 2002-2003 for the spread of assessments for City Open Space Maintenance District 14, a copy of which is on file in the office of the City Clerk. 1 0-5 BE IT FURTHER RESOLVED that the city Council does hereby set July 23, 2002 at 6:00 p.m. in the City Council Chambers, City of Chula Vista, 276 Fourth Avenue, Chula vista, California as the date and time for the public hearing on said assessment. BE IT FURTHER RESOLVED that the city Clerk is hereby directed to publish said assessment pursuant to Government Code section 6061. Presented by Approved as to form by John P. Lippitt Director of Public Works æ. J/;1 ~ J~ Kaheny City Attorney J:\Attorney\reso\os14.engineers report 2 b -b COUNCIL AGENDA STATEMENT Item ? Meeting Date 6/11/02 ITEM TITLE: Resolution approving agreement between the City of Chula Vista and Safety-Kleen (California), Inc. for Household Hazardous Waste Management Services from July 1, 2002 to June 30, 2004. SUBMITTED BY: Environmental Resource Manager~[/,~~'~ Solid Waste Specialist REVIEWED BY: City Manage id (4/5ths Vote: Yes No X ) In September 2001 the City released a Request for Proposal (RFP) to provide Household Hazardous Waste (HHW) Management Services for the City's HHW Facility. As a result of the RFP process a City Selection Committee selected Safety-Kleen (California), Inc. ("Safety-Kleen") as the Contractor from a field of three respondents to the RFP for a two-year contract of the contract. The City may exercise up to five-one year extensions. To assess Safety-Kleen's performance prior to award of the contract, Safety-Kleen was issued a limited-term $25,000 purchase order from January 2002 to February 28, 2002. Safety-Kleen's performance has proven to be exceptional. The purchase order has been increased to $45,000 and extended to June 30, 2002. If the resolution is approved, Safety-Kleen will provide Household Hazardous Waste Management Services and operate the City's Permanent HHW Collection Facility from July 1,2002 to June 30, 2004. RECOMMENDATION: Staff recommends the City Council adopt the resolution approving the agreement between the City of Chula Vista and Safety-Kleen (California), Inc. for HHW Management Services for two years from July 1, 2002 to June 30, 2004. BOARDS/COMMISSIONS RECOMMENDATION: The Resoume Conservation Commission has reviewed the HHW Element and subsequent grants that established the permanent HHW facility and its operation. Page 2, Item ~?~ Meeting Dat~ DISCUSSION: The South Bay Regional Household Hazardous Waste ("HHW") Program is a cooperative program between the cities of Coronado, Imperial Beach, National City and Chula Vista. The program provides at home HHW pick-up and drop-off services for South Bay residents. Staff coordinated temporary monthly HHW collection events at the HHW facility at the new Public Works Yard facility from December 2001 to January 2002 to ensure minimal interference with the Public Works Yard renovation and to gain operational experience with HHW drop-off programs. At home HHW pick-up services involves scheduling and assisting with HHW disposal at the resident's home. Residents are required to pay a co-pay of $5 for the drop-off services and $10 for the at-home HHW pick-up services. The HHW is consolidated and stored at the HHW facility until disposal. With drop-off, residents drive to the HHW facility to drop off HHW. In general, the Contractor's responsibilities include proper collection, segregation, transportation and disposal of HHW. The Contractor is required to manage HHW using the following environmentally preferable hierarchy: reuse, recycle, treat and as a last resort disposal through incineration or disposal in a HHW approved landfill. Each partner City in the program individually funds cost of the services for their residents. Chula Vista funds the program from AB 939 Solid Waste Fees. Approximately $75,000 is budgeted for the program annually. The program periodically receives funding from state and county grants. As the lead agency, Chula Vista administers the program and applies for grants on behalf of the South Bay cities. Approximately $185,000 in state HHW and used oil recycling grants were reallocated towards construction of the HHW Facility to offset costs. Construction of the Permanent HHW Collection Facility ("HHW Facility") was completed at the City's new Public Works Yard in May 2000. The Conservation Program issued an RFP for collection, management and disposal services ("Household Hazardous Waste Management Services") for the HHW Program in September 2001. Advertisements were placed in the Chula Vista Star News and sent directly to over 20 interested firms. A pre-proposal conference was held on October 3, 2001. Three proposals were received by October 22, 2001. A City Selection Committee, which included Michael Meacham (Special Operations), Teri Enos (Risk Management), Willie Gaters (Environmental Resource Management) and Mike Hice (Solid Waste) evaluated the three proposals in accordance with the evaluation criteria and process outlined in the RFP and consistent with the Chula Vista Municipal Code. Each evaluation criteria was assigned a numerical score. As a result of this evaluation process, Safety-Kleen and Phillips Services Corp. ("PSC") received the top scores. Safety-Kleen and PSC were placed on a "short-list" for interviews. The next step was an interview of project managers from Safety-Kleen and PSC to determine their level of expertise, experience and responsiveness to customers. Based on the interviews, the Committee selected Safety-Kleen as the HHW Management Services Provider. Table 1 provides projected costs based on an average annual participation from 1,000 South Bay residences. The projected costs are based on a projected ratio of participation rates for the door-to-door (100 participants) and drop-off (900 participants) programs. Page 3, Item Meeting Date 6/11/02 Table 1 BID RESULTS FIRM HHW Program RATE PER 1-YEAR COST PARTICIPANT LESS RESIDENT CO-PAY participants door-to-door = 100 drop-off = 900 Safety Kleen Door-to-Door $77 Drop off $72 $67,000 Philip Services Door-to-Door $95 Corp. Drop off $79~o-$81 hi $75,800~o-$77,600h~ Safety-Kleen provides the most qualified staff, highest value/lowest cost proposal to the City and is the Iow bidder. The contract period is from July 1, 2002 to June 30, 2004. The City will have options to extend the contract with five-one year extensions. A copy of the Contract is attached to the Resolution for Council's information. FISCAL IMPACT: Thero is no fiscal impact to the general fund. The cost to the City is estimated to be $75,000 per year, which will be funded by AB939 Solid Waste fees and appropriated as part of the budget process. Coronado, Imperial Beach and National City pay the disposal costs for residents from their respective communities. RESOLUTION NO.2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SAFETY-KLEEN (CALIFORNIA), INC. FOR HOUSEHOLD HAZARDOUS WASTE MANAGEMENT SERVICES FROM JULY 1,2002 TO JUNE 30, 2004 WHEREAS, the City issued a Request for Proposals ("RFP") for a Household Hazardous Waste Service Provider; and WHEREAS, as a result of the RFP process, a City Selection Conunittee selected Safety-Kleen (California), Inc. ("Safety-Kleen") as the contractor most qualified and providing the best value to City and prepared a two-year contract, with a option to extend the contract for five one-year periods with Safety-Kleen; and WHEREAS, to assess Safety-Kleen's performance prior to award of the contract, Safety-Kleen was issued a limited-term $25,000 purchase order from January 2002 to February 28,2002; and WHEREAS, Safety-Kleen's performance has proven to be exceptional and the purchase order was subsequently extended to June 30, 2002; and WHEREAS, Safety-Kleen will provide Household Hazardous Waste Management Services and operate the City's Permanent HHW Collection Facility trom July I, 2002 to June 30, 2004; and WHEREAS, the Agreement contains 5 one-year extension options which the City may in its sole discretion choose to exercise to extend the Agreement through June 30, 2009. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby approve an Agreement between the City of Chula Vista and Safety-Kleen (California), Inc. for Household Hazardous Waste Management Services from July I, 2002 to June 30, 2004 with up to 5 one-year extensions, a copy of which shall be kept on file in the office of the City Clerk of the City ofChula Vista. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized to execute said Agreement on behalf of the City ofChula Vista. Presented by Approved as to form by Willie Gaters Environmental Resource Manager [J:\TTORNEYIRESOISafety Kleen (June 5. 2002 (1 :3IPM)J 7-L¡ DRAFT THE A TT ACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY A TTORNEY'S OFFICE AND WILL BE FORMALL Y SIGNED UPON APPROVAL BY THE CITY COUNCIL John M. Ka e y City Attorney Dated: & Is- /O~ I l 7-~ Parties and Recital Page(s) Agreement between City of Chula Vista and Safety-Kleen (California), Inc. DRAFT for Household Hazardous Waste Management Services This agreement ("Agreement"), dated July 1, 2002 for the purposes of reference only, and effective as of the date last executed unless another date is otherwise specified in Exhibit A, Paragraph 1 is between the City-related entity as is indicated on Exhibit A, Paragraph 2, as such ("City"), whose business form is set forth on Exhibit A, Paragraph 3, and the entity indicated on the attached Exhibit A, Paragraph 4, as Contractor, whose business form is set forth on Exhibit A, Paragraph 5, and whose place of business and telephone numbers are set forth on Exhibit A, Paragraph 6 ("Contractor"), and is made with reference to the following facts: Recitals Whereas, Contractor shall provide Household Hazardous Waste ("HHW') Management Services for the City, Whereas, Contractor shall also provide the same HHW Management Services for the Cities of Coronado, Imperial Beach, National City, Diego and the County of San Diego ("Partner Agencies') or other government entities identified by the City under this agreement using the same terms and conditions, but under separate purchase orders with each partner agency. Whereas, HHW Management Services shall be for collection, storage and disposal of hazardous waste from households and businesses designated as conditionally exempt small quantity generators, Whereas, Contractor warrants and represents that they are experienced and staffed in a manner such that they are and can prepare and deliver the services required of Contractor to City and Partner Agencies or other government entities identified by the City within the time frames herein provided all in accordance with the terms and conditions of this Agreement; (End of Recitals. Next Page starts Obligatory Provisions.) Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 1 of 49 7-10 Obligatory Provisions Pages NOW, THEREFORE, BE IT RESOLVED that the City and Contractor do hereby mutually agree as follows: 1. Contractor's Duties A. General Duties Contractor shall perform all of the services described on the attached Exhibit A, Paragraph 7, entitled "General Duties"; and, B. Scope of Work and Schedule In the process of performing and delivering said "General Duties", Contractor shall also perform all of the services described in Exhibit A, Paragraph 8, entitled " Scope of Work and Schedule", not inconsistent with the General Duties, according to, and within the time frames set forth in Exhibit A, Paragraph 8, and deliver to City such Deliverables as are identified in Exhibit A, Paragraph 8, within the time frames set forth therein, time being of the essence of this agreement. The General Duties and the work and deliverables required in the Scope of Work and Schedule shall be herein referred to as the "Defined Services". Failure to complete the Defined Services by the times indicated does not, except at the option of the City, operate to terminate this Agreement. C. Reductions in Scope of Work City may independently, or upon request from Contractor, from time to time reduce the Defined Services to be performed by the Contractor under this Agreement. Upon doing so, City and Contractor agree to meet in good faith and confer for the purpose of negotiating a corresponding reduction in the compensation associated with said reduction. D. Additional Services In addition to performing the Defined Services herein set forth, City may require Contractor to perform additional consulting services related to the Defined Services ("Additional Services"), and upon doing so in writing, if they are within the scope of services offered by Contractor, Contractor shall perform same on a time and materials basis at the rates set forth in the "Rate Schedule" in Exhibit A, Paragraph 11 (C), unless a separate fixed fee is otherwise agreed upon. All compensation for Additional Services shall be paid monthly as billed. E. Standard of Care Contractor, in performing any Services under this agreement, whether Defined Services or Additional Services, shall perform in a manner consistent Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 2 of 49 7-7 with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions and in similar locations. F. Insurance Contractor represents that it and its agents, staff and subcontractors employed by it in connection with the Services required to be rendered, are protected against the risk of loss by the following insurance coverages, in the following categories, and to the limits specified, policies of which are issued by Insurance Companies that have a Best's Rating of "A, Class V" or better, or shall meet with the approval of the City: Statutory Worker's Compensation Insurance and Employer's Liability Insurance coverage in the amount set forth in the attached Exhibit A, Paragraph 9. Commercial General Liability Insurance including Business Automobile Insurance coverage in the amount set forth in Exhibit A, Paragraph 9, combined single limit applied separately to each project away from premises owned or rented by Contractor, which names City as an Additional Insured, and which is primary to any policy which the City may otherwise carry ("Primary Coverage"), and which treats the employees of the City in the same manner as members of the general public ("Cross-liability Coverage"). Errors and Omissions insurance, in the amount set forth in Exhibit A, Paragraph 9, unless Errors and Omissions coverage is included in the General Liability policy. a. a. Deductibles and Self-Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. b. Other Insurance Provisions The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions: i. The City, its officers, officials, employees, and volunteers are to be covered as insured with respect to liability arising out of automobiles owned, leased, hired or borrowed by or on Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 3 of 49 7-8 behalf of the Contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy (CG20 10 11 85). II. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. iii. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. IV. Coverage shall not extend to any indemnity coverage for the active negligence of the additional insured in any case where an agreement to indemnify the additional insured would be invalid under Subdivision (b) of Section 2782 of the Civil Code. c. Verification of Coverage Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the Risk Manager for the City before work commences. Certificates of insurance shall indicate that the policies may not be canceled without at least (30) thirty days written notice to the Additional Insured. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time. d. Subcontractors Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 4 of 49 7-9 each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. H. Security for Performance 1, Performance Bond In the event that Exhibit A, at Paragraph 19, indicates the need for Contractor to provide a Performance Bond (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Performance Bond"), then Contractor shall provide to the City a performance bond by a surety and in a form and amount satisfactory to the Risk Manager or City Attorney which amount is indicated in the space adjacent to the term, "Performance Bond", in said Paragraph 19, Exhibit A. 2. Letter of Credit In the event that Exhibit A, at Paragraph 19, indicates the need for Contractor to provide a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Letter of Credit"), then Contractor shall provide to the City an irrevocable letter of credit callable by the City at their unfettered discretion by submitting to the bank a letter, signed by the City Manager, stating that the Contractor is in breach of the terms of this Agreement. The letter of credit shall be issued by a bank, and be in a form and amount satisfactory to the Risk Manager or City . Attorney which amount is indicated in the space adjacent to the term, "Letter of Credit", in said Paragraph 19, Exhibit A. 3. Other Security In the event that Exhibit A. at Paragraph 19, indicates the need for Contractor to provide security other than a Performance Bond or a Letter of Credit (indicated by a check mark in the parenthetical space immediately preceding the subparagraph entitled "Other Security"), then Contractor shall provide to the City such other security therein listed in a form and amount satisfactory to the Risk Manager or City Attorney. I. Business License Contractor agrees to obtain a business license from the City and to otherwise comply with Title 5 of the Chula Vista Municipal Code. 2. Duties of the City A. Consultation and Cooperation Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 5 of 49 7-10 City shall regularly consult the Contractor for the purpose of reviewing the progress of the Defined Services and Schedule therein contained, and to provide direction and guidance to achieve the objectives of this agreement. The City shall permit access to its office facilities, files and records by Contractor throughout the term of the agreement. In addition thereto, City agrees to provide the information, data, items and materials set forth on Exhibit A. Paragraph 10, and with the further understanding that delay in the provision of these materials beyond 30 days after authorization to proceed, shall constitute a basis for the justifiable delay in the Contractor's performance of this agreement. B. Compensation Upon receipt of a properly prepared billing from Contractor submitted to the City periodically as indicated in Exhibit A, Paragraph 18, but in no event more frequently than monthly, on the day of the period indicated in Exhibit A, Paragraph 18, City shall compensate Contractor for all services rendered by Contractor according to the terms and conditions set forth in Exhibit A, Paragraph 11, adjacent to the governing compensation relationship indicated by a "checkmark" next to the appropriate arrangement, subject to the requirements for retention set forth in Paragraph 19 of Exhibit A, and shall compensate Contractor for out of pocket expenses as provided in Exhibit A, Paragraph 12. All billings submitted by Contractor shall contain sufficient information as to the propriety of the billing to permit the City to evaluate that the amount due and payable thereunder is proper, and shall specifically contain the City's (or Partner Agencies) account number indicated on Exhibit A, Paragraph 18 (C) to be charged upon making such payment. 3. Administration of Contract Each party designates the individuals ("Contract Administrators") indicated on Exhibit A, Paragraph 13, as said party's contract administrator who is authorized by said party to represent them in the routine administration of this agreement. 4. Term. This Agreement shall terminate when the Parties have complied with all executory provisions hereof. 5. Liquidated Damages The provisions of this section apply if a Liquidated Damages Rate is provided in Exhibit A, Paragraph 14. It is acknowledged by both parties that time is of the essence in the completion of this Agreement. It is difficult to estimate the amount of damages resulting from delay in Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 6 of 49 7-/} performance. The parties have used their judgment to arrive at a reasonable amount to compensate for delay. Failure to complete the Defined Services within the allotted time period specified in this Agreement shall result in the following penalty: For each consecutive calendar day in excess of the time specified for the completion of the respective work assignment or Deliverable, the Contractor shall pay to the City, or have withheld from monies due, the sum of Liquidated Damages Rate provided in Exhibit A, Paragraph 14 ("Liquidated Damages Rate"). Time extensions for delays beyond the Contractor's control, other than delays caused by the City, shall be requested in writing to the City's Contract Administrator, or designee, prior to the expiration of the specified time. Extensions of time, when granted, shall be based upon the effect of delays to the work and shall not be granted for delays to minor portions of work unless it can be shown that such delays did or shall delay the progress of the work. 6. Financial Interests of Contractor A. Contractor is designated as an FPPC Filer. If Contractor is designated on Exhibit A, Paragraph 15, as an "FPPC filer", Contractor is deemed to be a "Contractor" for the purposes of the Pdlitical Reform Act conflict of interest and disclosure provisions, and shall report economic interests to the City Clerk on the required Statement of Economic Interests in such reporting categories as are specified in Paragraph 15 of Exhibit A, or if none are specified, then as determined by the City Attorney. B. Decline to Participate. Regardless of whether Contractor is designated as an FPPC Filer, Contractor shall not make, or participate in making or in any way attempt to use Contractor's position to influence a governmental decision in which Contractor knows or has reason to know Contractor has a financial interest other than the compensation promised by this Agreement. C. Search to Determine Economic Interests. Regardless of whether Contractor is designated as an FPPC Filer, Contractor warrants and represents that Contractor has diligently conducted a search and inventory of Contractor's economic interests, as the .term is used in the regulations promulgated by the Fair Political Practices Commission, and has determined that Contractor does not, to the best of Contractor's knowledge, have an economic interest which would conflict with Contractor's duties under this agreement. D. Promise Not to Acquire Conflicting Interests. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 7 of 49 7-12 Regardless of whether Contractor is designated as an FPPC Filer, Contractor further warrants and represents that Contractor shall not acquire, obtain, or assume an economic interest during the term of this Agreement which would constitute a conflict of interest as prohibited by the Fair Political Practices Act. E. Duty to Advise of Conflicting Interests. Regardless of whether Contractor is designated as an FPPC Filer, Contractor further warrants and represents that Contractor shall immediately advise the City Attorney of City if Contractor learns of an economic interest of Contractor's, which may result in a conflict of interest for the purpose of the Fair Political Practices Act, and regulations promulgated thereunder. F. Specific Warranties Against Economic Interests. Contractor warrants and represents that neither Contractor, nor Contractor's immediate family members, nor Contractor's employees or agents ("Contractor Associates") presently have any interest, directly or indirectly, whatsoever in any property which may be the subject matter of the Defined Services, or in any property within 2 radial miles from the exterior boundaries of any property which may be the subject matter of the Defined Services, ("Prohibited Interest"), other than as listed in Exhibit A, Paragraph 15. Contractor further warrants and represents that no promise of future employment, remuneration, consideration, gratuity or other reward or gain has been made to Contractor or Contractor Associates in connection with Contractor's performance of this Agreement. Contractor promises to advise City of any such promise that may be made during the Term of this Agreement, or for 12 months thereafter. Contractor agrees that Contractor Associates shall not acquire any such Prohibited Interest within the Term of this Agreement, or for 12 months after the expiration of this Agreement, except with the written permission of City. Contractor may not conduct or solicit any business for any party to this Agreement, or for any third party, which may be in conflict with Contractor's responsibilities under this Agreement, except with the written permission of City. 7. Hold Harmless Consultant shall defend, indemnify, protect and hold harmless the City and Partner Agencies or other government entities identified by the City, their elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attorneys fees) arising out of or alleged by third parties to be the result of the negligent acts, errors or omissions or the willful Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 8 of 49 7-/3 misconduct of the Consultant, and Consultant's employees, subcontractors or other persons, agencies or firms for whom Consultant is legally responsible in connection with the execution of the work covered by this Agreement, except only for those claims, damages, liability, costs and expenses (including without limitations, attorneys fees) arising from the sole negligence or sole willful misconduct of the City, its officers, employees. Also covered is liability arising from, connected with, caused by or claimed to be caused by the active or passive negligent acts or omissions of the City, its agents, officers, or employees which may be in combination with the active or passive negligent acts or omissions of the Consultant, its employees, agents or officers, or any third party. With respect to losses arising from Consultant's professional errors or omissions, Consultant shall defend, indemnify, protect and hold harmless the City, its elected and appointed officers and employees, from and against all claims for damages, liability, cost and expense (including without limitation attorneys fees) except for those claims arising from the negligence or willful misconduct of City, its officers or employees. Consultant's indemnification shall include any and all costs, expenses, attorneys fees and liability incurred by the City, its officers, agents or employees in defending against such claims, whether the same proceed to judgment or not. Consultant's obligations under this Section shall not be limited by any prior or subsequent declaration by the Consultant. Consultant's obligations under this Section shall survive the termination of this Agreement. For those professionals who are required to be licensed by the state (e.g. architects and engineers), the following indemnification provisions should be utilized: 8. Termination of Agreement for Cause If, through any cause, Contractor shall fail to fulfill in a timely and proper manner Contractor's obligations under this Agreement, or if Contractor shall" violate any of the covenants, agreements or stipulations of this Agreement, City shall have the right to terminate this Agreement by giving written notice to Contractor of such termination and specifying the effective date thereof at least five (5) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by Contractor shall, at the option of the City, become the property of the City, and Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed on such documents and other materials up to the effective date of Notice of Termination, not to exceed the amounts payable hereunder, and less any damages caused City by Contractor's breach. 9. Errors and Omissions In the event that the City Administrator determines that the Contractors' negligence, errors, or omissions in the performance of work under this Agreement has resulted in expense to City greater than would have resulted if there were no such Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 9 of 49 7 -/if negligence, errors, omissions, Contractor shall reimburse City for any additional expenses incurred by the City. Nothing herein is intended to limit City's rights under other provisions of this agreement. 10. Termination of Agreement for Convenience of City City may terminate this Agreement at any time and for any reason, by giving specific written notice to Contractor of such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished and unfinished documents and other materials described hereinabove shall, at the option of the City, become City's sole and exclusive property. If the Agreement is terminated by City as provided in this paragraph, Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials to the effective date of such termination. Contractor hereby expressly waives any and all claims for damages or compensation arising under this Agreement except as set forth herein. 11. Assignability The services of Contractor are personal to the City, and Contractor shall not assign any interest in this Agreement, and shall not transfer any interest in the same (whether by assignment or novation), without prior written consent of City which consent shall not be unreasonable withheld. City hereby consents to the assignment of the portions of the Defined Services identified in Exhibit A, Paragraph 17 to the subcontractors identified thereat as "Permitted Subcontractors". 12. Ownership, Publication, Reproduction and Use of Material All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials or properties produced under this Agreement shall be the sole and exclusive property of City. No such materials or properties produced in whole or in part under this Agreement shall be subject to private use, copyrights or patent rights by Contractor in the United States or in any other country without the express written consent of City. City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced under this Agreement. 13. Independent Contractor City is interested only in the results obtained and Contractor shall perform as an independent Contractor with sole control of the manner and means of performing the services required under this Agreement. City maintains the right only to reject or accept Contractor's work products. Contractor and any of the Contractor's agents, employees or representatives are, for all purposes under this Agreement, an independent Contractor and shall not be deemed to be an employee of City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 10 of 49 7-/5 to, overtime, retirement benefits, worker's compensation benefits, injury leave or other leave benefits. Therefore, City shall not withhold state or federal income tax, social security tax or any other payroll tax, and Contractor shall be solely responsible for the payment of same and shall hold the City harmless with regard thereto. 14. Administrative Claims Requirements and Procedures No suit or arbitration shall be brought arising out of this agreement, against the City unless a claim has first been presented in writing and filed with the City and acted upon by the City in accordance with the procedures set forth in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be amended, the provisions of which are incorporated by this reference as if fully set forth herein, and such policies and procedures used by the City in the implementation of same. Upon request by City, Contractor shall meet and confer in good faith with City for the purpose of resolving any dispute over the terms of this Agreement. 15. Attorney's Fees Should a dispute arising out of this Agreement result in litigation, it is agreed that the prevailing party shall be entitled to a judgment against the other for an amount equal to reasonable attorney's fees and court costs incurred. The "prevailing party" shall be deemed to be the party who is awarded substantially the relief sought. 16. Statement of Costs In the event that Contractor prepares a report or document, or participates in the preparation of a report or document in performing the Defined Services, Contractor shall include, or cause the inclusion of, in said report or document, a statement of the numbers and cost in dollar amounts of all contracts and subcontracts relating to the preparation of the report or document. 17. Miscellaneous A. Contractor not authorized to Represent City Unless specifically authorized in writing by City, Contractor shall have no authority to act as City's agent to bind City to any contractual agreements whatsoever. B. Contractor is Real Estate Broker and/or Salesman If the box on Exhibit A, Paragraph 16 is marked, the Contractor and/or their principals is/are licensed with the State of California or some other state as a licensed real estate broker or salesperson. Otherwise, Contractor represents that neither Contractor, nor their principals are licensed real estate brokers or salespersons. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 11 of 49 7-/6 C. Notices All notices, demands or requests provided for or permitted to be given pursuant to this Agreement must be in writing. All notices, demands and requests to be sent to any party shall be deemed to have been properly given or served if personally served or deposited in the United States mail, addressed to such party, postage prepaid, registered or certified, with return receipt requested, at the addresses identified herein as the places of business for each of the designated parties. D. Entire Agreement This Agreement, together with any other written document referred to or contemplated herein, embody the entire Agreement and understanding between the parties relating to the subject matter hereof. Neither this Agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. E. Capacity of Parties Each signatory and party hereto hereby warrants and represents to the other party that it has legal authority and capacity and direction from its principal to enter into this Agreement, and that all resolutions or other actions have been taken so as to enable it to enter into this Agreement. F. Governing LawNenue This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any action arising under or relating to this Agreement shall be brought only in the federal or state courts located in San Diego County, State of California, and if applicable, the City of Chula Vista, or as close thereto as possible. Venue for this Agreement, and performance hereunder, shall be the City of Chula Vista. [end of page. next page is signature page.] Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 12 of 49 7-/7 Signature Page to Agreement between City of Chula Vista and Safety-Kleen (California), Inc. for Household Hazardous Waste Management Services IN WITNESS WHEREOF, City and Contractor have executed this Agreement thereby indicating that they have read and understood same, and indicate their full and complete consent to its terms: Dated: July 1, 2002 City of Chula Vista by: Shirley Horton, Mayor Attest: Susan Bigelow, City Clerk Approved as to form: John M. Kaheny, City Attorney Safety Kleen By: A j )IIJf Albert D. Harrell ,. Facility Manager Exhibit List to Agreement (X) Exhibit A. Safety-Kleen HHW Contract Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 13 of49 7-¡q Exhibit A to Agreement between City of Chula Vista and Safety-Kleen (California), Inc. for Household Hazardous Waste Management Services 1. Effective Date of Agreement: July 1, 2002 2. City-Related Entity: City of Chula Vista, a municipal chartered corporation of the State of California a ("City") 3. Place of Business for City: City of Chula Vista, 276 Fourth Avenue, Chula Vista, CA 91910 4. Contractor: Safety-Kleen (California), Inc. 9275 Trade Place, Suite H San Diego, CA 92126 5. Business Form of Contractor: Corporation 6. Place of Business, Telephone and Fax Number of Contractor: 9275 Trade Place, Suite H San Diego, California 92126 Voice Phone (858) 547-3100 Fax Phone (858) 547-3146 7. General Duties: The Contractor shall provide a full-service turnkey HHW Management Services that include: General Services for the HHW Program are: · Permitting · Reporting · Plan development and maintenance · Program promotions · Event planning and coordination Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 14 of 49 7-/1 · Appointment scheduling for Door-to-Door Pickups · Waste collection, storage, transportation and disposal. Specific Services for the Door-to-Door Program are: · Program Administration; · Hotline Services for Door-to-Door Services · Complete Inventory of materials to be collected; · Professional, knowledgeable, and friendly staffing; · Assistance with Creative and Media materials; · Permit preparation and submittal; · Service Completed within ten (10) days of initial phone call: · Emergency Pick-up Service available (case by case); · Use of 12 gallon container(s) delivered to customer's residence; · Inclusion of educational materials for proper packaging and limit requirements; · Co-Pay Collection and Tracking (receipt provided to resident); · Assistance for all disabled and elderly participants requiring additional help in gathering of materials (must be at home); · On-site inventory, collection, segregation and packaging of each 12 gallon container prior to leaving residents home completed by a 40 hour trained chemist and/or technician; · Compliance with Health and Safety Standards per OSHA 1910.120; · Manifest, LDR, and Bill of Lading Preparation; · Same-Day transportation of all materials to Permanent Site for consolidation and packaging; · Reporting direct to City to include: name of resident, date of pick-up and a complete breakdown of pounds and/or gallons of material collected by class; · Additional Reporting to City pertaining to collection, quantification, processing and transportation of the materials, required CIWMB paperwork and forms; · Waste Survey and Customer Satisfaction Program Specific Services for the Permanent and Temporary One-Day Collection are: · Setup and Breakdown; · Professional, knowledgeable and friendly staffing; · Supplies and Equipment; · Waste Collection, Transportation and Disposal; · Segregation and Packaging; · Timely Reporting and Invoicing, Including 303 Reporting; · Survey Collection; · Co-Pay Collection and Tracking (receipt provided to resident); · Materials Exchange Program; · Preparation of Operations Plan; · Permit Preparation and Submittal; · Compliance with Health and Safety Standards per OSHA 1910.120; · Manifest, LDR, and Bill of Lading Preparation; · Safety Meeting Prior to Each Scheduled Collection; Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 15 of49 7-20 · Safety Equipment (eye wash, fire extinguisher etc.); · Emergency Pick-up Service to Residents; . Media and Press Release(s); · On-Going Project Management Meetings; 8. Scope of Work and Schedule: A. Detailed Scope of Work: Attachment 1 B. Date for Commencement of Contractor Services: (X) July 1,2002 C. Dates or Time Limits for Delivery of Deliverables: Attachment 1 D. Date for completion of all Contractor services: This contract is for two (2) years beginning on July 1, 2002 or date of commencement of services which ever occurs first and expires on June 30, 2004 unless renewed by the City. The City may exercise five (5) one (1) year extensions at the City's sole discretion. The Contractor shall request authorization of each one (1) year extension in writing 60 days prior to end of the contract term. 9. Insurance Requirements: (X) Statutory Worker's Compensation Insurance (X) Employer's Liability Insurance coverage: $1,000,000. (X) Commercial General Liability Insurance: $1,000,000. () Errors and Omissions insurance: None Required (included in Commercial General Liability coverage). (X) Errors and Omissions Insurance: $250,000 (not included in Commercial General Liability coverage). 10. Materials Required to be Supplied by City to Contractor: None 11. Compensation: A. (X) Single Fixed Fee Arrangement. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 16 of 49 7-2-1 For performance of all of the Defined Services by Contractor as herein required, City shall pay a single fixed fee in the amounts and at the times or milestones or for the Deliverables set forth below: a. The Door-to-Door Collection cost per resident is an all-inclusive service. This all-inclusive service to the City of Chula Vista and Partner Agencies and their residents are as follows: · $77.00 per household" · Additional 12-gallon containers dropped and collected from the customer are charged at a $60.00. The net cost Safety-Kleen bills to the City shall reflect the co-pay collected from each resident. I. "This includes pickup of one 12-gallon container of materials for all residents participating in the Door-to-Door Program. Lead Acid Batteries and Small and Large Propane Cylinders are NO CHARGE ITEMS to the City of Chula Vista and shall be excluded materials from the maximum material limit per customer. The City of Chula Vista will provide 12-gallon containers. Safety-Kleen shall replace 12-gallon containers damaged by Safety-Kleen. ii. "In addition to the Door-to-Door collection services described above, Safety-Kleen shall also provide on a case-by-case basis service to residents that may be moving from the City of Chula Vista and/or may have recently experienced a death in the family. Generally, these households contain more than the maximum allowable limits and Door-to-Door service shall be provided to these residents. All charges and co-pays shall be discussed in advance with the City of Chula Vista once a proper inventory has been taken. b. The Permanent and Temporary One-Day Collection cost per vehicle/participant is an all-inclusive service. This all-inclusive service to the City of Chula Vista, Partner Agencies and its residents are as follows: . $72.00 per vehicle" for first 0-75 vehicles per event · $71.00 per vehicle" for additional vehicles at the same event . Additional 15 gallons or 125 Ibs dropped off by the customer are charged at $60.00. The net cost Safety-Kleen bills to the City shall reflect the co-pay collected from each resident. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 17 of49 7-22- I. 'This includes a combined total of 15 gallons or 125 pounds of materials for all residents participating in the Permanent and/or Temporary Collection Events. Lead Acid Batteries and Small and Large Propane Cylinders are NO CHARGE ITEMS to the City of Chula Vista and shall be excluded materials from the maximum materialimit per customer. B. Single Fixed Fee Increases a. Contractor shall be eligible to an increase of the Single Fixed Fee after the initial two (2) year agreement and upon the City's written notice to extend the contract for each one (1) year option. i. Single Fixed Fee Increases shall be 2% per year. b. Specific contract performance measures such as timely invoIcing, adequate staffing levels, compliance with regulations, and complete and timely reporting shall be closely monitored by City staff, and reviewed when exercising contract renewal options. i. Contractor shall be eligible for additional .75% for a total of 2.75% per year in Single Fixed Fee Increases if the following Performance Indicators are met, demonstrated by Safety Kleen and verified by the City. The Contractor shall provide a monthly report with each invoice that provide status with the following measures: · 70% of collected material is reduced, reused or recycled, · Exceed state average of material incinerated, by 10% and, . At least 95% of positive response to customer satisfaction cards. Milestone or Event or Deliverable Amount or Percent of Fixed Fee (X) 1. Interim Monthly Advances. The City shall make interim monthly advances against the compensation due for each phase on a percentage of completion basis for each given phase such that, at the end of each phase only the compensation for that phase has been paid. Any payments made hereunder shall be considered as interest free loans, which must be returned to the City if the Phase is not satisfactorily completed. If the Phase is satisfactorily completed, the City shall receive credit against the compensation due for that phase. The retention amount or percentage set forth in Paragraph 19 is to be applied to each interim payment such that, at the end of the phase, the full retention has been held back from the compensation due for that phase. Percentage of completion of a Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 18 of 49 7-23 phase shall be assessed in the sole and unfettered discretion by the Contracts Administrator designated herein by the City, or such other person as the City Manager shall designate, but only upon such proof demanded by the City that has been provided, but in no event shall such interim advance payment be made unless the Contractor shall have represented in writing that said percentage of completion of the phase has been performed by the Contractor. The practice of making interim monthly advances shall not convert this agreement to a time and materials basis of payment. 12. Materials Reimbursement Arrangement For the cost of out of pocket expenses incurred by Contractor in the performance of services herein required, City shall pay Contractor at the rates or amounts set forth below: (X) None, the compensation includes all costs. 13. Contract Administrators: City: Mike Hice City of Chula Vista, 276 Fourth Avenue, Chula Vista, CA 91910 (619) 691-5122 (voice) (619) 409-5884 (fax) Contractor: Annette Peck Safety-Kleen (California), Inc. 9275 Trade Place, Suite H San Diego, CA 92126 Lead Contact: (858) 547-3133 (voice) (858) 547-3146 (fax) 14. Liquidated Damages Rate: (X) Not Applicable. 15. Statement of Economic Interests, Contractor Reporting Categories, per Conflict of Interest Code: (X) Not Applicable. Not an FPPC Filer. 16. ( ) Contractor is Real Estate Broker and/or Salesman Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 19 of49 7 - 2-'1 17. Permitted Subcontractors: AIITech Services 10841 Noel Street, Suite 110 Los Alamitos, CA 90720 Phone Number: 888-231-8400 Fax Number: 714-226-0522 19. Bill Processing: A. Contractor's billing to be submitted for the following period of time: (X) Monthly B. Day of the Period for submission of Contractor's billing: (X) 15th day of following month C. City's Account Number: reference assianed purchase order number. 20. Security for Performance (X) Retention. If this space is checked, then notwithstanding other provisions to the contrary requiring the payment of compensation to the Contractor sooner, the City shall be entitled to retain, at their option, either the following "Retention Percentage" or "Retention Amount" until the City determines that the Retention Release Event, listed below, has occurred: (X) Retention Percentage: 10 % Retention Release Event: (X) Completion of All Contractor Services Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 20 of 49 7-25 ATTACHMENT 1: SCOPE OF WORK 1. General Program Administration. Safety-Kleen shall provide the City of Chula Vista and Cities of Coronado, Imperial Beach, National City, Diego and the County of San Diego ("Partner Agencies') and or other government entities identified by the City under this agreement, but under separate purchase orders with each partner agency using the same terms and conditions, with an unparalleled array of quality, professional services, and guaranteed program succ~ss. Safety-Kleen shall maintain an exceptionally qualified and experienced staff and with a management team that has been carefully selected to achieve the most effective blend of disciplines, such as hazardous waste technology and science, environmental law and regulations, safety and industrial hygiene, transportation, and environmental protection. For execution of this contract, Safety-Kleen shall select a staff of qualified personnel for the City's Household Hazardous Waste Services Program. All personnel directly handling waste shall have successfully completed the federally mandated 40- hour training program in accordance with OSHA 29 CFR 1910.120. City staff shall have review and comment authority regarding Safety-Kleen staff used during the contract period. The Safety-Kleen Project Manager shall meet with City staff quarterly to determine and refine the following: . program administration · detailed program planning . identification of tasks, and required schedule of accomplishment of program tasks · on-going project meetings tracking and reporting progress to the City The Safety-Kleen Project Manager shall be dedicated to all aspects of the day-to- day operation of various HHW programs from the original site walk to the final invoice. The Safety-Kleen Project Manager shall have a minimum of Five (5) years hands-on experience including project management, regulatory compliance, waste identification, hazcatting, segregation, labpacking, profiling, manifesting and transportation of hazardous waste. The Safety-Kleen Project Manager shall coordinate all supplies, equipment and staff for HHW activities and shall manage all aspects of the Door-to- Door, Temporary Events and CESQG Program. Safety-Kleen staff shall collect hazardous waste in the most cost-efficient, safe and environmentally sound manner. 2. Program Responsibilities The participation for the Door-to-Door Program is anticipated to have an average of approximately 10 - 15 residences per day of operation at least one day per week, preferably Wednesdays. The participation at the PHHWCF shall initially average 50 or more vehicles every other Saturday and could .grow to 100 when other South.<Bay Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 21 of 49 7-2b regions are added. The proposed One-Day Event Programs are anticipated to have 50 or more participants (vehicles, marina slips and or apartment participants). a. The Contingency Plan for higher than expected participation for the permanent and temporary one-day events shall be as follows: I. Safetv-Kleen Hit Team - For large events, Safety-Kleen designates a floating "Hit Team" that consists of technicians who are qualified in all operations of a Household Collection Event. Utilization of the Hit Team allows Safety-Kleen to handle contingencies such as traffic congestion in an efficient manner without impacting the overall operation of the event. ii. Additional Unloadinq Area - Safety-Kleen shall have available additional unloading areas that would be activated in the event of a prolonged traffic congestion situation. These additional unloading areas, as well as designation of a "dedicated" traffic lane for "big" loads, shall enhance the overall efficiency of the program. iii. Hot Zone Personnel to Assist with Unloadinq Operations - If necessary, the Safety-Kleen HHW Project Manager may decide to temporarily re-assign personnel working in the Hot Zone to assist with unloading operations. Re- assigned personnel shall help to expedite the unloading operations and traffic control operations as necessary. iv. Proximitv of Additional Labor (if necessary) - In addition, Safety-Kleen employs over 230 full-time permanent employees in Southern California who have completed medical and training requirements for participating in HHW Programs. This workforce shall ensure timely response to any City request. If necessary, Safety-Kleen can call upon an emergency list of employees who are "on call" should an emergency arise requiring additional staffing. Most importantly, the City's Program shall continue with uninterrupted service utilizing the trained staff already in place. b. Service Area Safety-Kleen shall provide HHW services for all proposed areas of the City of Chula Vista and for all residents of the South Bay including residents of Coronado, Imperial Beach, National City, San Diego and County residents. One-Day Event Programs shall be held in participating local communities, which are not conveniently served by the PHHWCF. c. Staff and Equipment i. Complete Operation Safety-Kleen shall perform a full range of hazardous waste management services that include, but are not limited to: staffing, sorting, recycling, treating, Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 22 of 49 7-27 categorizing, performing sampling and analysis as needed, packaging, labeling, marking, manifesting, transporting, and disposing, of a wide variety of collected hazardous waste from the City's Permanent Site, Temporary One-Day Events and Door-to-Door Collection Programs. Safety-Kleen shall also provide emergency response services in the event of a spill. ii. Necessary Personnel, Material, and Equipment Safety-Kleen shall supply all the necessary personnel, equipment and supplies necessary for operation of the PHHWCF and the City's One-Day HHW collection program. All equipment shall meet the requirements all applicable federal, state and local codes and regulations. . Mobile Unit The proximity of Safety Kleen's 10-day transfer station and Regional HHW Office both located in San Diego, California, makes it possible for Safety-Kleen to mobilize quickly and efficiently to service the City's outlying areas. Safety Kleen's past experience demonstrates that Safety- Kleen is able to mobilize a qualified and experienced group the same day as the event and typically be off-site within two to three hours after the completion of the event. All equipment and supplies are easily mobilized in a tractor/trailer and often times Safety Kleen is able to utilize that same van for transportation of the waste back to Safety Kleen's 10-day transfer station in San Diego - generally no further than forty (40) miles from the City's selected temporary location. III. Training Certification All personnel directly handling waste shall have successfully completed the federally mandated 40-hour training program in accordance with OSHA 29 CFR 1910.120 and shall be certified as defined in Title 29 CFR 1910.120. Safety- Kleen's Corporate Safety Officer shall maintain strict monitoring of the program for employees, which includes physical exams, medical surveillance and project incident/accident records. As always, the City staff shall have review and comment authority regarding Safety-Kleen staff used during the contract period. · Documentation of Training Certification All staff training documentation shall be included in the site specific Operations Plans. As staff changes occur, training documentation shall be replaced. Safety-Kleen's training programs are essential for safe working conditions and efficient operations. The training shall prepare new employees to work with hazardous wastes and materials, as well as reinforces current employees' knowledge of safe operating practices and Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 23 of 49 7-2~ rapid response information. The training programs are developed and implemented by each facility to address site-specific waste management operations, and regulatory requirements of local, state and federal agencies. Furthermore, all employees at field sites must receive training on hazard communication and the site Contingency Plan. In depth operations-specific training must be provided to convey function-specific environmental, health and safety and operational information. Training must be adequate to familiarize employees with proper hazardous materials and waste management procedures, facility operations, emergency procedures and use of emergency equipment systems. A training matrix is provided below which outlines the training requirements for each job function. Resumes and current ETTS certifications shall be maintained at all Door-to-Door Program, PHHWCF and One-Day Event Program events. Training Required Project Lead Technician Driver Manager Technician Hazardous Waste Operations & Emergency Response-HAZWOPER X X X X 40 Hour29 CFR 1910.120 8 Hour HAZWOPER Refresher Training 29 X X X X CFR 1910.120 General Health and Safety X Officer Training Bloodborne Pathogens X X X X Cardiac Pulmonary X X X X Resuscitation (CPR) General First Aid (Red X X X X Cross Certification) General Household X X X X Hazardous Waste Training Household Hazardous X X X X Waste Screening Training HazCat Training X X X Forklift Certification X X X X HM 181/215A/126F X X X Training HM 181/215A/126F Driver X X Training 3. Hours of Operation a. Door-to-Door Program shall only collect or transport after 8 AM and before 6 PM. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 24 of 49 7-2.'7 b. The PHHWCF shall be open every Saturday, except for Saturdays prior to and immediately after Thanksgiving, Christmas and New Years. The PHHWCF shall be open initially from 9:00 AM to 1 :00 PM although hours may be extended to 3:00 p.m. upon mutual agreement between the City of Chula Vista and Safety- Kleen. Based on participation, the City of Chula Vista and Safety-Kleen may open the facility on additional Saturdays to service the demand. Depending on demand the facility may be open one or two weekdays per month or quarter to service the overflow of residents such as Wednesday and Friday afternoons from about 2:00 to 6:00 PM. Participation on weekdays shall be limited to appointment only. The CITY is planning on operating the facility at least two days each month to collect waste from Conditionally Exempt Small Quantity Generators (CESQGs). Hours and days of operation may be changed or extended by mutual agreement of the CITY and Contractor when deemed beneficial to the community being served. c. One-Day Event Program shall only collect or transport after 8 AM and before 6 PM. In addition, Safety-Kleen shall be available on designated Saturdays for the operation of the City's One-Day Temporary Events. d. Lastly, Safety-Kleen shall be available twice a month or as designated by the City for operation of a Conditionally Exempt Small Quantity Generator (CESQG) Program. 4. Site Safety-Meeting Prior to the beginning of each scheduled Door-to-Door Program, PHHWCF and One-Day Event Program events, the Safety-Kleen Project Manager shall conduct a Site Safety Meeting for all workers including all City personnel. The Site Safety Meeting shall address all the general safety rules and operations guidelines for the HHW Collection Event and/or PHHWCF. A Site Safety Meeting Checklist shall be completed and with a copy maintained on site for review. 5. Waste Management a. Waste Recycling Safety-Kleen shall manage recycling, reuse and disposal of all hazardous and non-hazardous waste generated through operation of the collection events. Safety- Kleen shall find innovative and realistic solutions to existing hazardous waste problems recycle or reuse more than 65% of all the waste that is collected. The range of materials that shall be recycled shall be subject to the review and approval by the City. Safety-Kleen shall manage each waste stream in a manner that provides the best combination of cost-effectiveness and environmental protection. Safety- Kleen shall use the following hierarchy of waste management methods: · Source Reduction (reuse) . Recycle Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 25 of 49 7-30 · RCRA Incineration/Chemical Treatment · Energy Recovery (fuel blending) . Land Disposal b. Waste Minimization Safety-Kleen shall minimize the amount of hazardous material requiring disposal through recycling and/or reuse techniques. Materials currently targeted for recycling include: latex paint, motor oil, oil filters, antifreeze, lead-acid storage batteries, high intensity discharge lights, mercury, ni-cad batteries, fluorescent lights, and CRT's. Other materials shall be considered for recycling as technologies and/or markets develop. c. Material Exchange Program Safety-Kleen shall establish and operate a MEP at City of Chula Vista's Permanent Household Hazardous Waste Collection Facility and the Temporary One- day Events. With the City's consent and agreement, waste collected from the Door- to-Door Collections shall also be screened for potential inclusion into the MEP Program. Safety-Kleen shall work with the City of Chula Vista to develop a Quality Assurance Plan that outlines specific criteria and protocol that shall be followed to ensure the program's success and cost-effectiveness. i. How the Program Shall Work. Trained staff shall evaluate materials on a case-by-case basis to determine their suitability for exchange by the public. MEP staff shall make certain that the products meet all the selection criteria and shall maintain a record of each product given out by volume and name. Staff shall keep the MEP table adequately stocked throughout the event to maintain a steady stream of "customers". The City may choose to accept or reject products designated for the Materials Exchange Program. Rejected and out-of-date products shall be managed by Safety-Kleen as a household hazardous waste. All persons accepting materials exchange products shall be required to read and sign a liability waiver developed by Safety Kleen and approved by the City. · Marketing Products for the Materials Exchange Program Re-usable products such as latex paint, oil-based paint, cleaning solutions, car wax, and oil are popular items. If requested, Safety-Kleen shall assist the City in promoting and marketing the Materials Exchange Program at no additional charge. Safety-Kleen shall also provide educational materials regarding household hazardous waste, as well as Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 26 of 49 7-3/ fliers and advertisements announcing the program. In addition, Safety- Kleen's unloading staff shall invite the participants to stop at the materials exchange area for free products. Safety-Kleen shall operate the materials exchange in a visible location, with ample parking to provide easy access to participants at the PHHWCF. Participants shall be able to visit the materials exchange table after they drop off their waste to "shop" for re-usable products. · Materials Exchange Program Selection Criteria Products selected for re-distribution through the City's Materials Exchange Program s.hall meet the following criteria: · Product must be in its original container · Container must be at least 3/4 full · Label must be intact and readable · Containers can not be compromised and must be relatively clean · Product must be currently available over-the-counter · Product can not have expired according to printed expiration date · Product can not show any sign of contamination · Product can not be on the "Not to be Re-distributed" list · Product not to be Re-distributed It is important that certain materials be excluded from this program due to their chemical nature and damaging effects on the environment and ecosystem. The following types of products shall not be allowed for materials exchange: · Banned and unregistered pesticides · Products containing PCBs · Products containing asbestos · Products containing dioxins · Products to be used on food crops · Personal products such as shampoos, soaps, make-up etc. Safety-Kleen shall add other materials of concern to this list, as the City deems necessary. · Quality Assurance/Quality Control Additionally, MEP screeners and chemists shall open and inspect contents for all of the following type of containers: · Oil · Antifreeze · Bleach · One and five gallon buckets · Containers with spray pump tops Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 27 of 49 7.,.32- · Large containers · Materials Exchange Program Goals The goals of the Materials Exchange Program shall be to: · Reduce disposal costs · Recycle and materials exchange a greater percentage of HHW · Provide a free service to the participants · Projected estimated cost savings of approximately 15% - 25% annually on disposal · Materials Exchange Reports Safety-Kleen shall evaluate the MEP by: · Documenting types and quantities of materials exchange products. · Determining the most desired and least desired products for materials exchange. · Estimating the cost savings on a monthly, quarterly and annual basis · Materials Exchange Program Liability Form Safety-Kleen shall use a similar type of form the Materials Exchange Program. Number of Size of Containers Containers Type of Material Manufacturer Participant Name (print): Street Address: City: State: Zip: Telephone: I declare under penalty of perjury, under the laws of State of California, that the information that I have provided herein is true and correct and that I have read and signed the Liability Waiver and understand it and agree to comply with the terms of such Liability Waiver. Participant Signature: Date: I Staff Signature: Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 28 of 49 7-33 I Date: Time d. Waste Management Plan i. The City's goals are to reflect the waste disposal hierarchy established by the State in its programs. This hierarchy calls for source reduction and reuse, recycling and reclamation whenever possible. Environmentally sound incineration and hazardous waste landfill disposal are considered the least desirable options. It is the City's desire to recycle, process, treat, minimize, and consolidate as much waste as is possible prior to shipment for final disposal. Recycling, beneficial reuse (energy recovery), and treatments are preferred methods of disposal because they are less likelv to result in lonq- term liabilitv for the Citv. City staff must approve changes in disposal facilities. All wastes shall be manifested to and received by Safety-Kleen (Los Angeles), Inc. for fuels blending, solvent recovery, bulking/consolidation or short-term storage of waste prior to shipment to one of the other fully permitted treatment, recycling and/or disposal facilities. The following outlines each type of waste expected to be collected and some of the facilities the waste may be shipped to for final treatment/disposal. CORROSIVE MATERIAL. INORGANIC · Safety-Kleen (Los Angeles), Inc. NeutralizationlTreatment CORROSIVE MATERIAL. ORGANIC · Safety-Kleen (Aragonite), Inc. Incineration OXIDIZERS · Safety-Kleen (Aragonite), Inc. Incineration PESTICIDES LAB PACK · Safety-Kleen (Aragonite), Inc. Incineration FLAMMABLES . Safety-Kleen (Denton) · Safety-Kleen (Newcastle) · Safety-Kleen (Aragonite), Inc. Fuel Blending Fuel Blending Incineration PCB LIQUID. SOLID. AND CAPACITORS . Superior Services (Salesco) Recycling · Safety-Kleen (Aragonite), Inc. Incineration PAINT CANS (OIL BASED) · Crosby & Overton Recycling Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 29 of 49 7 -3'+ · Safety-Kleen (Denton) Fuel Blending · Safety-Kleen (Newcastle), Inc. Fuel Blending AEROSOL CANS · Safety-Kleen (Deerpark), Inc. Incineration REACTIVES · Safety-Kleen (Aragonite), Inc. · Safety-Kleen (BDT), Inc. · Safety-Kleen (Deerpark), Inc. Incineration Incineration Incineration BATTERIES. DRY CELL · Superior Services · Safety-Kleen (Buttonwillow), Inc. Recycling (Metals Recovery) Hazardous Waste Landfill BATTERIES, NICADS · Superior Services · Kinsbursky Recycling (Metals Recovery) Recycling (Metals Recovery) BATTERIES, GEL CELL · Salesco Systems USA · Kinsbursky Recycling (Metals Recovery) Recycling (Metals Recovery) LATEX PAINT · Cal Western Paints · Amazon Environmental Re-Manufacturing Recycling EMPTY HAZARDOUS CONTAINER · IFCO Drum Recycler MERCURY CONTAINING DEVICES · Superior Services Recycling (Metals Recovery) ANTIFREEZE. BULK LIQUID · Safety-Kleen Systems · DeMenno Kerdoon Antifreeze Recycling / Treatment Recycling USED OIL/NEW OIL · Safety-Kleen Systems · Industrial Oil Services · DeMenno Kerdoon Used Oil Recycling Fuel Blending / Resource Recovery Recycling E-WASTE · Superior Services Recycling (Metals Recovery) · Waste Management Recycling (Metals Recovery) · Safety-Kleen (Buttonwillow), Inc. Hazardous Waste Landfill Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 30 of 49 7-35 ii. The following identifies all primary sites Safety-Kleen plans to utilize for the operation of the City of Chula Vista's program: Flammable liquids - Fuel substitution is utilized for all flammable waste streams. Most fuel substitution materials are considered to be recycled. Flammable solids - Fuel substitution is utilized for all blendable waste streams with sufficient heat value. Flammable solids that cannot be fuel substituted shall be sent to a hazardous waste incinerator for thermal destruction. Aerosol cans - All aerosol cans are collected and segregated by type for shredding followed by destructive incineration at an approved hazardous waste incinerator. Poisons - All poison wastes are sent to an incinerator for disposal. By using a temperature of nearly 2,500 degrees, the incineration system thermally oxidizes and destroys any liquid, solid, or gaseous materials to its basic inert molecular components. All Safety Kleen hazardous waste incinerators exceed the EPA mandated destruction and removal efficiencies for hazardous waste. Inorqanic corrosives - Inorganic corrosives wastes containing less than 1 % total organics are treated by neutralization. Heavy metal contaminants are removed by precipitation followed by flocculation. The treated wastewaters are discharged to a permitted Publicly Operated Treatment Works. Residues are disposed at approved land disposal facilities by stabilization. Orqanic corrosives - Corrosive liquids containing organic compounds, and all solid corrosives, are sent to a hazardous waste incinerator for disposal. By using a temperature of nearly 2,500 degrees, the incineration system thermally oxidizes and destroys any liquid, solid, or gaseous materials. All Safety Kleen incinerators exceed the EPA mandated destruction and removal efficiencies for hazardous waste. Oxidizers - Oxidizers, including organic peroxides, are sent to an incinerator for disposal. By using a temperature of nearly 2,500 degrees, the incineration system thermally oxidizes and destroys any liquid, solid, or gaseous materials. All Safety Kleen incinerators exceed the EPA mandated destruction and removal efficiencies for hazardous waste. Some oxidizers may be used as a treatment chemical for wastewater treatment sites. Such oxidizers are considered to be recycled. Metallic mercurv - Metallic mercury is sent to a recycling facility where it undergoes a retort distillation process. The standard for mercury purification is triple distillation performed in a series. The resultant Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 31 of 49 1-3' mercury is sufficiently pure to be reused as a product for virtually any purpose which virgin mercury would be utilized. Such metallic mercury is considered recycled. Oil base paint - All oil base paint is consolidated and bulked for fuel blend substitution. Solidified oil base paint shall be used as a solid fuel or as an additive in a cement product. Latex paint - All Latex paint shall be sent for recycling. Usable latex paint shall be reprocessed back into a latex paint that is suitable for graffiti cover up programs and any outdoor painting projects. Non-usable latex paint shall also be solidified and recycled as an additive in a cement product. Motor oil - Bulked motor oil shall be picked up by Safety Kleen and sent for recycling. Used and unused motor oil is re-refined by a column distillation process. The re-refined oil shall then be reused as an oil product or lubricant additive. Antifreeze - Bulked antifreeze shall be picked up by Safety Kleen and sent for recycling. The antifreeze is recycled via column distillation. The ethylene glycol is removed from the water and other contaminates by distillation based upon the boiling point and azeotropes of the materials. The separated ethylene glycol can be utilized in the same fashion as new ethylene glycol. Oil filters - All oil filters have their residual oil removed for recycling as motor oil. The oil carcasses are dismantled to remove the paper, plastic and ferrous materials. Ferrous materials are separated and sent for metals recovery via a steel smelter. Plastic and paper residuals are disposed through an approved land disposal facility. Alkaline batteries - Alkaline batteries are collected and sent for metals recycling at an approved recycling facility. The batteries are shredded and the ferrous components are removed from the non-ferrous metals, plastic and debris. Ferrous and non-ferrous metals are recycled for use into a product through a smelter process. Ni-Cd batteries - Nickel cadmium batteries are segregated from the other batteries and sent to a battery recycler. The nickel cadmium batteries are disassembled and the nickel plates are separated from the cadmium plates. Once separated, the plates are reclaimed via smelting into a usable product. Lithium batteries - Lithium batteries are segregated from other batteries and sent for destructive incineration. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 32 of 49 7-37 Mercury batteries - All mercury batteries are segregated from other batteries and sent for mercury recovery at an approved mercury retort facility. Mercury batteries are shredded before being retorted. Reclaimed mercury is distilled until a usable product can be recovered. Cyanides - Cyanides are segregated from incompatible wastes before being packaged and shipped for destructive incineration. Some cyanides salts may be recovered for recycling. Asbestos - Asbestos shall be sent to a secure hazardous waste landfill for disposal. Cathode rav tubes (CRT's) - CRT's are shipped to an approved recycling facility. The CRT's are firs.t statically discharged and then dismantled. The material is then segregated into four categories; plastic, glass, circuit boards and metals. The high-end plastics and glass are granulated and sent for recycling. The metals 'are sent to smelter for recycling. Circuit boards are disassembled and sent for further refining. Fluorescent tubes - Intact tubes are packaged into special cardboard containers and shipped to an· approved recycling facility. Using a separation technology recycles fluorescent tubes. The first step is to crush the tubes in a controlled atmosphere, generating three fractions: metal components, glass and mercury powder. Once separated the metal and glass components are recycled. A distillation process retorts the mercury and phosphor powder. This allows the recovery of mercury under controlled conditions. The mercury is then purified by using triple distillation and ultimately reused as a product. iii. The following document properly identifies anticipated waste streams by hazard class. DOT Hazard Wastestream Packing Recommended Classification Method Container 2.1 Flammable- Aerosols, L09sepack 55 G Drum/ CY Corrosives, Pòísons Box 2.2 Non-Flammable Loosepack 55 G Drum Aerosols . 2.1 Propane Loosepack Palletize 2.1 Freon -' Labpack 5,30,55 G Drum 3 Flammable Liquids Loosepack 55 G Drum/CQB 3 Oil-Based Paint Loosepack 55 G Drum/ CY Box 3 Paint and Paint Loosepack 55 G Drum/ CY Related Box Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 33 of 49 7-3~ DOT Hazard Wastestream Packing Recommended Classification Method Container 3(6.1) Flammable Liquid, Loosepack 55 G Drum/CQB Toxic 4.1 Fusee Labpack 5,30,55 G Drum 4.1 Flammable Solid Loosepack 55 G Drum/ CY Box/CQB 4.2 Spontaneously Labpack 5,30.55 G Drum Combustible 4.3 Water Reactive Labpack 5,30,55 G Drum 5.1 Oxidizers Labpack 5,30,55 G Drum 5.2 Organic Peroxide Labpack 5,30,55 G Drum 6.1 Toxic, Poisons Labpack 55 G Drum/CQB 6.1 Household Batteries Loosepack 5,30,55 G Drum 6.1 Cyanide Labpack 5 G Drum 8 Corrosives Labpack 5,30,55 G Drum 8 Nitric Labpack 5,30,55 G Drum 8 Acid - Labpack 5,30,55 G Drum Inorganic/Organic 8 Base Labpack 5,30,55 G Drum Inorganic/Organic 8 Household Batteries Loosepack 5,30,55 G Drum 8 Lead Acid Batteries Loosepack Palletize 8 Lithium, Mercury, and Labpack 5,30,55 G Drum Nicad Batteries 8 Metallic Mercury, Labpack 5,30,55 G Drum Mercury with Debris 9 Miscellaneous Loosepack 5,30,55 G (Asbestos, PCB's) Drum/CY Box Non- Non RCRA Liquid Loosepack 5,30,55 G Regulated Drum/CQB Non- Non RCRA Solid Loosepack 5,30,55 G Regulated Drum/CQB Non- CRTs Loosepack Palletize/CY Regulated Box/Roll-Off Bin Non- Latex Paint - Loosepack 55 G Drum/ CY Regulated Recyclable Box Non- Latex Paint - Bulk 55 G Drum Regulated Recyclable Non- Latex Paint - Non Loosepack 55 G Druml CY Regulated Recyclable Box Non- Latex Paint - Non Bulk 55 G Drum Regulated Recyclable Non- Oil Filters Loosepack 5,30,55 G Drum Regulated Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 34 of 49 7-71 DOT Hazard Wastestream Packing Recommended Classification Method Container Non- Motor Oil Bulk 55 G Drum/ Tank Regulated Non- Antifreeze Bulk 55 G Drum/ Tank Regulated Universal Fluorescent Bulbs Loosepack Box Waste CY Box= Cubic Yard Box, G = Gallon COB= Conquest Box e. Hazardous Waste Management i. Hazcatting and Laboratory Analysis Waste shall be segregated into DOT hazard classes, (flammable, corrosive, poison, reactive, etc.), and the compatibility subgroups, (acid or base), based upon information obtained from labels, the customer, or professional knowledge. Reference materials such as a Chemical Dictionary, Sax Industrial Hygiene Reference, Waste Substance Library DataBase or Material Safety Data Sheets shall be used to ensure proper categorization. The classification of hazardous materials is a complex systematic process. The hazard class and category are often based upon the vehicle/solvent/carrier used (i.e. water, acid, base, alcohol, petroleum distillates, etc.). The concentrations of these, as well as other components determine the materials category. The screening staff shall carefully evaluate each item using at a minimum, the following technical information: label information, product information, treatment/recycling, and reference data. Identification shall be sufficient to properly package all hazardous waste pursuant to DOT requirements and to ensure acceptance at an EPA permitted storage, treatment and disposal facility. The screening staff shall take unidentified wastes to the HazCat Testing area for analysis. The HazCat Chemical Identification System is a unique time saving tool designed especially for on-site use to identify and/or categorize virtually any unidentified liquid or solid in minutes. A series of tests are performed to quickly place an unidentified substance into one or more distinct categories. The most important physical and chemical aspects of the identification process include: determining whether the substance is organic or inorganic; identifying the oxidizing potential of the substance; relative density; flammability; water reactivity; and volatility. The following tests are performed and the results are recorded. · Heat Space Ignition · "HCN Draeger" . Sulfides · Acidification . Combustibility . Waste Solubility Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 35 of 49 7-'1-0 · Chlorine Hot Water Test · Waste Reactivity . pH tests . Oxidizer screen . Liquids Organic/Aqueous . Reagents Cyanide Test With this information, it is possible to place the unidentified material into a DOT and/or EPA hazard classification. After each classification test, the results obtained shall be recorded and clearly marked on the outside of the container using an indelible ink marker. These procedures primarily identify waste for classification and packaging purposes. Any additional testing required for the management of these materials shall be conducted at Safety Kleen's TSDF facility lab. If materials arrive without labels or other product information, Safety-Kleen staff shall perform a field HazCat test. Safety-Kleen staff has extensive experience in conducting field hazardous waste categorization procedures. ii. Approved Shipping Containers Safety-Kleen uses 5, 30, 55 gallon drums, Cubic Yard and Conquest Boxes to package all wastes. All shipping containers shall be in accordance with the applicable DOT packaging regulations under Title 40 CFR 262.30 and Title 49 CFR 173, 178, 179. These regulations ensure that the packages shall be able to withstand shipping safely. An overview of the general requirements is as follows: . Packages must be sturdy and strong enough to contain the hazardous materials so that there is no release of the material during shipping or storage. · The container must be selected so that it does not react with the contents causing gases or vapors to be generated. · The DOT has determined what types of containers may be used to safely package hazardous materials and ha?:ardous waste. · When selecting a package, the handler would identify the material to be packaged, then refer to the DOT shipping regulations to determine the specifications of the container that must be used. iii. Shipping Papers and Profiles Manifests and/or Bills of Lading are required to accompany all materials being shipped. Safety-Kleen shall prepare and provide the City with all necessary paperwork at no additional cost. In addition to the manifests, Safety Kleen shall provide pre-printed labels that meet all the regulatory requirements of the Department of Transportation (DOT). Safety Kleen's labels and manifests are computer generated effectively creating clearly legible and virtually error-free markings in accordance with DOT regulations. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 36 of 49 7-4/ Safety-Kleen shall prepare all hazardous waste manifests, Bills of Lading, and all supporting documentation in accordance with 40 CFR Part 262, Sub-part Band all applicable local, state, and federal regulations. Safety-Kleen shall be financially responsible for payment of any additional costs as a result of manifest errors. The City shall receive both the blue (DOHS) and yellow (Generator) copies of the manifest, copies of the land disposal restriction (LDR) documents, copies of any Bills of Lading, and any related disposal documents. iv. Transportation Once the waste is placed on a Safety-Kleen vehicle for transportation to Safety Kleen's facility, Safety-Kleen takes title of the material provided. Upon acceptance at a Safety-Kleen owned facility the inbound manifest listing the City of Chula Vista as the generator is terminated. The waste is processed at the facility and typically to a Safety-Kleen-owned facility, with Safety-Kleen as the generator. Approximately 92% of the City's waste is routed to a Safety-Kleen owned and operated TSDF. Safety-Kleen owns and operates vehicles for ground transportation of hazardous waste at various locations throughout California. All vehicles maintain current permits that meet Federal, State, and local laws and regulations. Safety-Kleen shall be the primary transporter responsible for transporting all wastes to the appropriate destinations. Transportation resources for this contract shall be. dispatched from Safety Kleen's San Diego, California facility located at 9275 Trade Place, Suite H, San Diego, California 92123 (858) 547-3100 or from Safety Kleen's Los Angeles, California facility located at: 1820 48th Street, Los Angeles, California 90058 (323) 277-2500. Safety-Kleen shall transport all waste to the City of Chula Vista approved, and EPA licensed hazardous waste facilities. Safety Kleen's Transportation Group EPA ID number is: Safety-Kleen (TG), Inc. EPA ID Number: SCR 000 074 591 v. Additional Information - Licenses Safety-Kleen shall current copies of valid permits and licenses on-site immediately upon receipt. vi. 24-Hour Contact During transportation of the waste, Safety-Kleen shall provide an emergency contact phone number staffed 24-hours per day, in case an emergency should occur at either the City's Permanent Site, Temporary Events Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 37 of 49 7-'-12 or during the Door-to-Door collections. Operators at 3E, a Safety-Kleen company, are familiar with the waste involved and knowledgeable to answer questions by emergency personnel, and have the capability of contacting Safety- Kleen staff familiar with the City's Program, as well as dispatching a response team to the emergency. This phone number, 800-451-8346 shall be written on all shipping papers, including Hazardous Waste Manifests and bill of ladings, which accompany the transportation of waste from any City event. vii. Certificates of Disposal Safety-Kleen shall provide Certificates of Disposal for all hazardous waste collected during the City's project within a mutually agreed upon time period. viii. Rejected Waste from Disposal Facility Safety-Kleen shall be financially responsible for payment of any additional costs as a result of manifest errors. Furthermore, Safety-Kleen shall also accept responsibility for any rejected containers at the TSDF due to sorting, segregation, or packaging errors performed by Safety-Kleen. ix. Waste Types to Be Collected/Rejected Safety-Kleen shall not accept the following hazardous waste: · Radioactive Materials . Infectious Medical Wastes · Explosive Materials as defined in 40 Code of Federal Regulations, Section 173.5 In the unlikely event that these items are inadvertently collected, Safety- Kleen has extensive experience in the management of these materials and, if the City desires, Safety Kleen shall arrange for the proper disposal of the items as shown in the information below. Alternatives for ManaQinQ Unacceptable Waste Waste Stream StrateQies/Solutions Radioactive Materials There are a number of companies that manage radiological materials. Safety-Kleen shall arrange for the transportation, management and disposal of these materials through Safety Kleen's subcontractor. We have on occasion worked with the County Radiological Health Department and the UCSD Radiological Department to dispose of these wastes. Additionally, we can also arrange for disposal Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 38 of 49 7-43 through Safety Kleen's subcontractor, Thomas Gray. Infectious Medical Waste There are a number of companies that manage biological, etiologic and infectious materials. Safety-Kleen shall arrange for the transportation, management and disposal of these materials through Safety Kleen's subcontractor. Explosives Occasionally, explosive materials have been inadvertently collected at these programs. It is recommended that these materials be isolated in accordance with the recommended buffer zones and mitigation measures. Local emergency agencies shall be notified immediately. Typically, local public safety agencies mobilize their Bomb Squads to properly manage, transport and detonate these materials in controlled environments. If this option is not available, Safety-Kleen shall arrange for the transportation and detonation of these materials through Safety Kleen's subcontractor. f. Contingency Plan Safety-Kleen shall develop an Operation and Contingency Plan specific to the site. A draft shall be provided to the City for review and approval. A contingency plan shall be customized for all City Programs including the Door-to-Door, Permanent Site and Temporary One-Day Collections. All plans shall be reviewed every 6six (6) months and updated as required. I. The Operation and Contingency Plan, Safety-Kleen shall address the following items: · Leaking Containers or large or unusual loads Safety-Kleen staff shall have the training and flexibility to screen large loads quickly and efficiently. When a large load arrives, priorities shall be to mitigate potential problems such as: · Keeping all traffic lanes from backing up . Removing articles from all aisle ways or escape routes . Removing items from boxes and placing them onto screening tables · Create an additional lane for large/bulky loads a. For leaking and/or unusual loads, the staff shall: Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 39 of 49 7-'1'-1 · Unload these materials with a forklift · Seal leaking containers, and if necessary . Clean up any spills If necessary, any large loads shall be directed to a designated area, away from the traffic pattern, to be unloaded. This shall keep the flow of traffic at a steady pace. · Higher than expected participation with traffic congestion Potential traffic congestion considerations shall be addressed at the pre-event planning meeting prior to any given event. Should traffic congestion problems arise during the event the following actions shall be considered: · Safety-Kleen Hit Team For large events, Safety-Kleen designates a floating "Hit Team" that consists of technicians who are qualified in all operations of a Household Collection Event. Utilization of the Hit Team allows Safety- Kleen to handle contingencies such as traffic congestion in an efficient manner without impacting the overall operation of the event. · Additional Unloading Area Safety-Kleen shall have available additional unloading areas that would be activated in the event of a prolonged traffic congestion situation. These additional unloading areas, as well as designation of a "dedicated" traffic lane for "big" loads, shall enhance the overall efficiency of the program. · Hot Zone Personnel to Assist with Unloading Operations If necessary, the Safety-Kleen HHW collection Manager may decide to temporarily re-assign personnel working in the Hot Zone to assist with unloading operations. These personnel shall help to expedite the unloading operations and traffic control operations as necessary. · Larger than expected waste volumes Through experience and proper planning, Safety-Kleen is prepared to handle contingencies such as higher than expected participation and larger than expected volumes at any given event. Due to the inordinate number of variables that directly or indirectly effect the community participation rates, Safety-Kleen prepares for a 30% deviation from the anticipated participation level. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 40 of 49 7-'15 The Safety-Kleen Project Manager shall continually assess the level of resources utilized for the operation of the collection event. If necessary, the Safety-Kleen Project Manager shall obtain additional personnel, supplies, drums and transportation resources from either local 10-Day Transfer Station center located in San Diego. . Lower than expected participation Should the event receive a lower than expected participation, at the discretion of the City representative, Safety-Kleen shall scale back the work force using a systematic approach to release workers on a priority basis. Safety-Kleen shall continue to offer cost-savings to the City should lower than expected participation occur at any single collection event. This cost savings shall be determined once the City's Project Manager and Safety-Kleen's Project Manager agree on sizing down the event by: . reducing certain Hot Zone functions · closing unloading stations, and/or . releasing non essential personnel Safety-Kleen shall work diligently with the City of Chula Vista and pass along any cost savings to you. The cost-savings shall be directly realized on the hourly labor rates based on the number and type of staff released and the time of day it occurs. · Unacceptable Wastes Safety-Kleen shall ensure that all participants are residents of the City of Chula Vista. Each load shall be visually inspected before being unloaded. The unloading staff shall examine the load for unacceptable and business waste. All unknown materials received at the HHW Collection Events shall be managed in the following fashion: · The technician unloading the material shall scan the load for any thing that is not in its original container, (Le., glass jars, coffee cans, milk jugs, etc.). · The technician shall ask the participant if they know the contents in the containers and shall relay that information to the screening chemists. · The chemists shall observe characteristics such as color and physical state, (Le., liquid, solid, gaseous, semi-solid, etc.), and any other indications of the material. . Once the initial observations are made on the material, it is then taken to the HazCat Testing Area. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 41 of 49 7-Lfb · Health and Safety Considerations Safety-Kleen's goal during a household hazardous waste collection program is to properly and safely package, transport and dispose of hazardous materials brought to the collection facility. These hazardous materials may include cleaning compounds, solutions, solvents, paints and paint related substances, cosmetics, oil, hydraulic fluid, old car batteries, pesticides, herbicides, medicines and many other types of substances. These substances may be potentially harmful and pose a serious threat to human health and the environment. All work activities shall be done in such a manner as to minimize or eliminate the potential for human exposure or environmental release of any and all collected materials. Certain work procedures and equipment that are used during the Household Hazardous Waste (HHW) collection projects are identified in the Health & Safety Plan. This plan can be modified to accommodate any special circumstances at designated collection sites and shall be provided to the City prior to the scheduled collection event(s). Additionally, the plan shall include spill containment, stormwater protection and fire prevention plans and emergency response for disposal and handling. · Temporary Storage In case of delays or emergencies preventing the direct transportation of hazardous waste to a designated TSDF, Safety-Kleen shall utilize the following 10-Day Transfer and Storage facility: Safety-Kleen (California) Inc. 9369 Dowdy Drive #H San Diego CA 92126 6. Paint Management Safety-Kleen uses either cubic yard boxes or the paint box method to package and transport paint and paint-related materials from the HHW collection events and Permanent facilities. All collected paint shall be segregated, consolidated, sampled, tested, repackaged and labeled for reuse and/or recycle. Any bulking of paint shall take place at a licensed TSD facility and not at the collection site unless otherwise instructed by the City. All useable latex paint shall be recycled in a manner that allows the paint to be re-used for graffiti control or some other similar program. a. Although Safety-Kleen shall be responsible for finding a market for the recyclable latex portion of the paint, the City have the right to divert some or all of the latex paint to the counties/cities or other identified users for graffiti control or other identified appropriate uses. Any recycled latex paint shall be made available in five-gallon buckets. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 42 of 49 7-'17 i. Cubic Yard Box Packaging Safety-Kleen also packages paint and paint related material packaged in cubic yard boxes. There are several advantages to packing the paint in cubic yard boxes. These include: . The risk of a spill is greatly reduced, . Solvent vapors in the air created by bulking the material are greatly reduced, · The paint can be handled and packaged more quickly because the boxes can be set right at the unloading tables, and · Safety-Kleen has a DOT exemption which legally allows it to package paints in this manner. After unloading, the paint is placed on the unloading tables and from there segregated into latex and solvent based. Only paint and/or paint related materials should be placed in the paint boxes. All unknown/unacceptable materials from paint boxes shall be sent to the screening tables for proper categorization and packing. All containers going into paint boxes shall have lids that are properly sealed. All containers shall be intact and not badly corroded. Safety-Kleen shall take immediate action to correct any unsafe situation or maintain workflow, including summoning appropriate outside assistance. 7. Site Safety Safety-Kleen shall review existing plans, provide necessary modifications, and submit for City approval a Site Specific Health & Safety Plan and an Injury and Illness Prevention Plan as required by OSHA and Title 8. Plans shall be available for the City's Permanent Location and for each of the City's One-Day Temporary Household Hazardous Waste Collection Events. Additionally, a plan shall also be available for the chemists and technicians conducting the Door-to-Door collections. These plans shall be in accordance with all laws and regulations and, at a minimum, shall address health, safety, spill, fire prevention, evacuation routes, local emergency contacts, and contingency plans relative to the collection center activities performed by Safety-Kleen. Furthermore, all employees at field sites must receive training on hazard communication and the site Contingency Plan. In depth operations-specific training must be provided to convey function-specific environmental, health and safety and operational information. Training must be adequate to familiarize employees with proper hazardous materials and waste management procedures, facility operations, emergency procedures and use of emergency equipment systems. 8. Program Permitting, Record Keeping and Reporting a. Preparation of All Required Permits Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 43 of 49 7-W Safety-Kleen shall prepare all drafts of all required permits and variances and issue all required notifications for the operation of the Door-to-Door Program, Permanent Facility Program and One-Day Event Program. Safety-Kleen shall work closely with Department of Toxic Substances Control to ensure that all proper paperwork and permitting are in place prior to the operation of the City's Program. Prior to submittal, all drafts shall be presented to City of Chula Vista Staff for their final approval. b. Operational Plans and Site Safety Safety-Kleen shall prepare drafts of all required operational plans and site safety plans for the operation of the Door-to-Door Program, Permanent Facility Program and One-Day Event Program. Drafts shall be presented to City of Chula Vista Staff for their final approval. c. Preparation of all Paperwork and Shipping Papers Manifests and/or Bills of Lading are required to accompany all materials being shipped. Safety-Kleen shall prepare and provide the City with all necessary paperwork at no additional cost. In addition to the manifests, Safety Kleen shall provide pre-printed labels that meet all the regulatory requirements of the Department of Transportation (DOT). Safety Kleen's labels and manifests are computer generated effectively creating clearly legible and virtually error-free markings in accordance with DOT regulations. Safety-Kleen shall prepare all hazardous waste manifests, Bills of Lading, and all supporting documentation in accordance with 40 CFR Part 262, Sub-part B and all applicable local, state, and federal regulations. Safety-Kleen shall be financially responsible for payment of any additional costs as a result of manifest errors. The City shall receive both the blue (DOHS) and yellow (Generator) copies of the manifest, copies of the land disposal restriction (LDR) documents, copies of any Bills of Lading, and any related disposal documents. Safety-Kleen also understands that all shipping papers as generator of the waste collected. A representative from the City shall sign all shipping papers as generator of the waste collected. d. Required Reporting Safety-Kleen shall prepare all required documentation, including manifest preparation, waste tracking, CIWMB 303, and internal volume, characterization, and disposal reports. Safety-Kleen shall complete and provide a comprehensive Report Package, in addition to an electronic copy, for each event. Reports shall be provided to the City on a monthly basis. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 44 of 49 7-1fC1 e. Maintenance of Records Safety-Kleen shall maintain accurate records for all items related to purchases and services provided in the performance of the contract. Safety-Kleen shall retain the permanent file and the City is welcome to inspect and audit these records. f. Waste Management Reporting Safety-Kleen shall provide to the City a report specifically recording the following information: . Waste Collected by Category . Packaging and Containerization of Waste Collected · Destination of Waste Collected g. Script Review Safety-Kleen shall develop all scripts used by Safety Kleen's employees to determine origin of material from the Door-to-Door Program, Permanent Facility Program, and One-Day Event Program. The City shall approve all drafts. h. Performance Indicators Safety-Kleen shall provide timely invoicing, adequate staffing levels, compliance with regulations, and complete and timely reporting. In addition, Safety-Kleen shall provide the City with one-point-of-contact to address the City's technical issues and operational activities. This minimizes your time in scheduling shipments, discussing issues, and in getting answers to your questions. The one-point-of-contact also allows the City the time to focus on other evolving issues surrounding the program. Safety-Kleen's Project Manager for the City's program shall be the single point of contact. Optional Services The following programs are optional services to be phased in at a later date. Pricing for these optional services will be provided to the City of Chula Vista once consent has been granted to Safety-Kleen. 9. Conditionally Exempt Small Quantity Generators CESQG Hazardous Waste Safety-Kleen will work with the City of Chula Vista in developing and organizing a CESQG Program that meets the needs of the small businesses. Safety Kleen is able to manage all aspects of the program to guarantee its success from the initial planning, public outreach, business assistance information, hazardous waste technical assistance, to the ultimate acceptance of delivered waste materials. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 45 of 49 7-50 Safety-Kleen can customize forms and information specifically tailored to the program. In addition, Safety Kleen can utilize a database to target potential participants and further promote the program for further outreach. Safety-Kleen will provide all staff, materials, labor, forms, tools and equipment necessary for conducting the CESQG Program, including, the following services: · record keeping · setting appointments · billing · profiling · labeling · placarding · recycling · disposal · identification · packaging · marking · manifesting · transportation All work and preparation of materials under the CESQG Program will be conducted in accordance with all applicable Federal, State, and local laws, ordinances and regulations including: 22 CCR 37450.4, as amended. Safety-Kleen will not accept the following hazardous waste from businesses: Radioactive materials Explosive Materials as 173.5 Infectious Medical Waste defined in 40 CFR, Section Administration The CESQG Program will be conducted on an appointment only basis, unless otherwise directed by the City on Monday's or another mutually agreeable designated day from 8:00 a.m. - 4:00 p.m. Safety-Kleen will make all the necessary arrangements for the acceptance of the CESQG waste. A toll-free CESQG appointment hotline is already in operation at Safety Kleen's regional San Diego location. · Each CESQG will be required to submit a $25.00 "registration fee." This fee will be applied toward their disposal costs. Only "No Shows" will forfeit their "registration fee." This fee covers the costs of the approval chemists' and project managers' time in reviewing and analyzing the waste inventories and providing the participant with a cost estimate. This process has worked very well in the past and has also served as an added incentive for participants to keep their appointment. · Each CESQG wishing to participate in the program will be requested to present an inventory of their hazardous wastes to Safety-Kleen at least one week prior to their desired appointment time. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 46 of 49 7-5/ · The inventories will be reviewed for acceptance and an estimated fee will be established based on the pre-determined rate schedule for business waste. · Upon acceptance and establishment of fees, the businesses will be assigned an appointment time for delivery of the waste. This prevents traffic overload and long waiting lines. · All participating CESQGs will be required to sign a certification that they are Conditionally Exempt Small Quantity Generators and as such, qualify for the program. · The Unloading Technician will verify that the participant's waste matches their waste inventory and profile. · Checks, cashier's checks, credit cards or cash payments will be paid directly to Safety-Kleen for disposal of collected wastes. Fees Safety-Kleen will administrate the CESQG program and recover all costs associated with the program. Record Keeping Safety-Kleen will be solely responsible for maintaining all records required by Federal, State and local laws, ordinances, and regulations. These include tracking the quantities and types of waste received, and verification of CESQG status. Safety Kleen's records will include: business name, address, phone number, business license number, fees, copies of manifest numbers and Land Disposal Restriction Notification forms, profiles, and bills of lading for all wastes collected and managed through the Program. Outreach To CESQGs At no additional cost to the City of Chula Vista, Safety-Kleen shall conduct Free Workshops to introduce the businesses to the Conditionally Exempt Small Quantity Generator (CESQG) Program. Some of the workshop topics may include: · What types of hazardous waste do I generate? · What laws and regulations do I need to know? · Do I qualify as a CESQG? · How do I participate in the program? · What does the program cost? · How can the program help me save money? The workshop starts at a reasonable hour in the morning and a free continental breakfast will be served to all participants. Each workshop generally lasts a little over one hour. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 47 of 49 7 -52- 10. Sharps Program To be provided. 11_ E-waste Computer and Electronic Waste Safety-Kleen is offering to expand Safety Kleen's disposal services to include e- waste collection programs. Many components of electronic equipment-including metals, plastic, and glass- can be reused or recycled. Safety-Kleen currently has established recycling and disposal options in place. Safety-Kleen is capable of providing e waste solutions to meet the needs of the City of Chula Vista. Currently DTSC is reviewing the current regulations. It is anticipated that CRT regulations will be changed, and there is a strong indication that CRT's will be regulated differently in the near future. Safety-Kleen is currently working with DTSC and industry experts to develop new ways to manage CRTs that will facilitate their collection and proper disposal. Until the new regulations are established by DTSC, Safety-Kleen will focus its efforts on developing a program that meets the needs for the City of Chula Vista. Safety-Kleen is proposing several alternative programs for the proper collection and disposal of e-waste. Safety Kleen's goal is to provide the City and its residents with a seamless program highlighting education, outreach, and safe disposal options. . Public Education and Outreach o Safety-Kleen can provide public education support to stimulate usage of available HHW disposal opportunities, at levels appropriate to the jurisdiction's ability to fulfill the demand. Safety-Kleen, with the support of the City, will develop an E-waste fact sheet addressing residents concerns. Some of the areas Safety Kleen shall highlight are Safety, Storage, Recycling/Reuse Options and Methods for Disposal. In addition, Safety Kleen shall also address business concerns through the free CESQG workshops. · Work on Establishing a Reuse Program of Working E-waste o Safety-Kleen shall develop a plan with the City's approval for e-waste inclusion into the existing Material Exchange Program. . Develop a Network of Retail Recycle Outlets o Provide residents alternative disposal methods by arranging a program with local recycling outlets in and around the City of Chula Vista. · Additional Question to Survey Card o Adding a question requesting the resident to indicate the number of old computers and/or televisions targeted for disposal will provide the City of Chula Vista with key information and sample data to determine the Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 48 of 49 7-£3 potential yield of these materials and provide useful statistics for planning its e-waste efforts. . Proper Collection and Disposal from the HHWCC's o Safety-Kleen currently has in place alternatives for e-waste and is prepared to collect and dispose of incoming e-waste. Safety-Kleen can provide several different packaging alternatives to include: packaging into 55 gallon drums, cubic yard boxes or roll-off bins. . Proper Collection and Disposal from Qualifying Small Businesses (CESQG) o Safety-Kleen shall provide for the collection and disposal of e-waste from all participating CESQG's. Today, business owners are purchasing new electronic media and since advances in this industry create new and often better products. The proper disposal tends to be a growing concern amongst business owners and Safety-Kleen shall provide for the collection and disposal of all e-waste and include an all in-compassing "e-waste" topic at all CESQG workshops. . Proper Collection and Disposal in Conjunction with a "At The Door to Door" Pick up Program o For all At-The -Door pickups, Safety-Kleen shall provide residents a safe alternative for disposal by picking up their old computers right from their home. . One-Day "e-waste" Collection Events Run Independently Safety-Kleen can provide one-day "e-waste" collection days targeted towards the collection of e-waste products only or provide a full turnkey service to its residents through a household hazardous collection event collecting all hazardous materials including e-waste materials. Safety-Kleen HHW Contract Tuesday, May 28, 2002 Page 49 of 49 7 --5£1 COUNCIL AGENDA STATEMENT Item No.: ~ Meeting Date: 06/11/2002 ITEM TITLE: Consideration of request for designation of the Chester Sumner House as a Historic Structure- 209 "I" Street. Resolution of the City Council of the City of Chula Vista designating the house at 209 "I" Street as the Sumner-Lee House and placing it on the City of Chula Vista List of Historic Sites in accordance with the Municipal Code Section 2.32.070(A). SUBMITTED BY: Director of Planning and Building p¿ REVIEWED BY: City Manager ~: ¡) I"" (4/5ths Vote: Yes _ No-X) The property owners, Jane Dunham and John Crowe, have requested that their property at 209 "I" Street be considered for inclusion on Chula Vista's List of Historic Sites. (Attachment 1) The Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 1533, Class 31, Historical Resources Restoration and Rehabilitation. RECOMMENDATION: Staff recommends that the City Council find that 209 "I" meets the local criteria for designation of a site and therefore should designate it as the Sumner-Lee House and include it on the City of Chula Vista List of Historic Sites (historic site #52). BOARDS/COMMISSIONS RECOMMENDATION: The Resource Conservation Conunission considered the designation of the property at their April 29, 2002 meeting and reconunends that the City Council designate the Chester Sumner House, 209 "I" Street as Historic Site #52 on the City of Chula Vista List of Historic Structures. (Attachment 2) The issue of naming the house the Sumner-Lee house came up after the formal reconunendation was made and passed. Staff did discuss with the Conunission that staff would make the reconunendation to City Council that the house be designated as the Sumner-Lee house. The RCC had no objections to designating the house after both Chester Sumner and Kenneth Lee. 6-1 Page 2, Item No.: 'if Meeting Date: 06/11/2002 DISCUSSION: 1. Municipal Code Authority In accordance with Section 2.32.070 of the City Of Chula Vista Municipal Code, the RCC shall reconunend to the City Council the designation of any site, which it has found to meet the local criteria as a historical site and that the Conunission shall also recommend if the Historical Site Permit Process should be imposed on the site. The Historical Site Permit Process has provisions to stay the issuance of permits for demolition or modification in order for the RCC to make a reconunendation to the City Council about potential actions that could be taken to preserve the site. The RCC elected not to recommend the Historic Site Permit for this site. The City has adopted six criteria that are used to determine if a particular property should be included on the Historic Site List (Attachment 3). A site must be found to meet at least one of the six criteria to be selected for designation. 2. Owner Participation The owner Jane Dunham was in attendance when her house was considered for designation at the April 29, 2002 Resource Conservation Conunission meeting. A letter has been sent to the property owner notifying them of the current pending City Council action regarding their property. (Attachment 4) 3. Past History The Chester Sumner house was part of the 1985 City Of Chula Vista Historic Resources inventory. The City Of Chula Vista Historic Resources Inventory prepared in 1985 states that the home was built in 1926. (Attachment 5) It is believed that Chester Sumner, a carpenter/builder, built this house where he and his wife lived for a number of years. Mr. Sumner is believed to have built several of the houses in this neighborhood. Mr. Sumner was active in Chula Vista civic affairs. In addition to a local builder, he served as the City Marshall as well as the ex officio Tax Collector. This house was also the home of another active Chula Vistan and employee of the City, Kenneth Lee. Mr. Lee was an employee of the City of Chula Vista for over 35 years. As Assistant Planning Director, Mr. Lee was an instrumental force in the planning of eastern Chula Vista. This house was listed on the Historic Resources Inventory as the Chester Sumner house because Mr. Sumner was the first owner of record. Typically, for inventory purposes, the historic name of the property is the first property owner of record though the Council has the discretion to designate the property with a family name or person(s) historically ??-2 Page 3, Item No.: 1; Meeting Date: 06/11/2002 associated with the house. In this case staff and the owner both feel that it would be appropriate to designate the house after both Chester Sumner and Kenneth Lee. 4. Architectural Style: This house is an example of the Spanish eclectic style. Chula Vista has àn inventory of various Spanish style homes, including the Spanish eclectic style. The Spanish eclectic or Spanish Colonial Revival, an architectural style related to the Mission style, is most conunon in California, and other regions where original Spanish Colonial building occurred and continued into the 19th century. This style uses decorative details borrowed from the entire history of Spanish architecture. Identifying features of the Spanish Eclectic style are: · Low-pitched roof, usually with little or no eave overhang · Red tile roof covering · One or more prominent arches placed above the door or principal window, or beneath the porch roof. · The wall surface is usually stucco · Façade is normally asynunetrical. · Canvas awnings Staff has researched the existence of canvas awnings as a feature of Spanish style architecture. Canvas awnings are most specific to the Period Revival Era 1915-1940. This is one of the many decorative features that help identify this period as eclectic. 5. Features of the site: According to the Historic Resources Inventory, this stucco home is a one story Spanish eclectic home with two sections. The rear portion features a flat roof with parapets while the front section, offset to the right, has a red tile, front-facing, low gable roof. This section contains an open entrance porch with an arched opening toward the street. A second, window-sized, arch opening can be seen on the left side. Three sets of windows face the street. Each has a center fixed pane flanked on the left by a fixed sash and on the right by a sliding sash. In one of these sets, louvers replace the left and right sashes. The louvers are somewhat inconspicuous with the existence of canvas awnings that cover the windows of the house. These large blue and white-stripped canvas awnings are prevalent in the front of the house. The house also has an interior chimney. (Attachment 6) Other identifying features are: · steeply pitched roofs, usually side-gabled · a facade dominated by one or more prominent cross gables usually steeply pitched · decorative half timbering ~-3 Page 4, Item No.: 9- Meeting Date: 06/11/2002 · tall narrow windows, usually in multiple groups and with multi-pane glazing · massive chimneys conunonly crowned by decorative chimney pots. 6. Conclusion: This house is related to two very significant people who played an important role in the development of the City of Chula Vista as we know it today. Both Mr. Chester Sumner and Kenneth Lee may be considered to be people of significance to Chula Vista's past. For this reason the house should be considered for inclusion on the Chula Vista List of Historic sites for meeting criteria #2. Further, the house remains, generally, in the same character as it was built in 1926 and it represents a specific Spanish style most common to California in the late 19th and early 20th century. Therefore, the house also meets criteria #4, significant architecture, and criteria #6, retains integrity. Staff reconunends that the City Council find that 209 "I" Street meets the three criteria mentioned above and designate it as the Sumner-Lee House, Historic Site #52. FISCAL IMPACT: There is no fiscal impact associated with the inclusion of 209 "I" Street, the Chester Sumner House, on the Chula Vista's List of Historic Sites. Attachments: 1.) Locator Map 2.) Resource Conservation Commission minutes/April 29, 2002. 3.) Local Historic Criteria 4.) Owner's application for historic designation 5.) Historic Resources Inventory Worksheet 6.) Photos of the property J:\Planning\Lynnette\historic designation\209 I designation Agenda Statement2.doc 9-LJ fN/c;dmel) / / c C HULA VISTA PLANNING AND BUILDING DE PARTM E NT LOCATOR PROJECT PROJECT DESCRIPTION: C) APPLICANT: Jane DJnham and John 01:Me PROPOSED HISTORICAL SITE DESIGNATION PROJECT THE CHARLES SUMNER HOUSE ADDRESS: 209 ''I"" Street SCALE: FILE NUMBER: NORTH No Scale 209 I ST j :Ihomelplann inglcherrylcllocatorsl209ist.cdr 02.26.02 C\ C:- ;>; - .c' --,_...._-_.._---~_..__.,---"-_..._...._.~-_.- ¡;þcjlfJed ,:{ MINUTES OF A REGULAR MEETING OF THE RESOURCE CONSERVATION COMMISSION DRAFT April 29, 2002 Mercy Building Conference Room 430 "F" Street MEETING CALLED TO ORDER by Chair Charles Bull at 6:35 p.m. ROLL CALUMOTION TO EXCUSE There was no motion to excuse Commissioner Juan Diaz. MEMBERS PRESENT: Chair Charles Bull, Vice-Chair Doug Reid, Commissioners Teresa Thomas, Stanley Jasek, Cindy Burrascano (6:40) and Pamela Bensoussan (6:46) STAFF PRESENT: Marilyn Ponseggi, Environmental Review Coordinator Lynnette Tessitore-Lopez, Associate Planner Ed Batchelder, General Plan Project Manager Mark Stephens, Principal Planner Raymond Pe, Senior Planner Linda Bond, Recording Secretary OTHERS PRESENT: Jane Dunham, 209 "I" Street APPROVAL OF MINUTES: March 4,?002 MSC (ReidfThomas) to approve the March 4, 2002 minutes as submitted. Vote: (4-0-0-3) with Burrascano, Bensoussan and Diaz absent. ORAL COMMUNICATIONS: None. OLD BUSINESS: None. NEW BUSINESS 1. Historic Designation, 209 "I" Street (The Chester Sumner House) Ms. Lynnette Tessitore-Lopez (Project Planner) stated that Jane Dunham and John Crowe request that their home be considered for inclusion on the Chula Vista List of Historic Sites for its relationship to Mr. Sumner, a person of significance to Chula Vista's past (Criteria #2). The owners also request historic designation for the following reasons: a) the home is 1920s Spanish Eclectic, b) it has distinctive 8-1::; 4../1~ ~¡, /Y1 dif ,:;¿ RCC Minutes - 2- DRAFT April 29. 2002 architectural features, and c) the house retains integrity of the original design and materials. This house does appear to meet Criteria #4, distinctive architecture and #6, retains integrity. Ms. Tessitore-Lopez indicated that Ken Lee (former Assistant Planning Director) lived in this house for many years. MSC (Thomas/Reid) to recommend historic designation for 209 "I" Street (The Chester Sumner House, aka Ken Lee House). The bases would be on Criteria #2, #4 and #6. Vote: (5-0-0-2) with Bensoussan and Diaz absent. 2. General Plan Update Overview Mr. Ed Batchelder (General Plan Project Manager) gave a PowerPoint presentation of the work program and timeline, summary of the public outreach strategy and the role of Boards and Commissions in the General Plan Update process. Area-wide studies: · Regional Commercial Analysis · Demographic and Housing Profile · Transportation AnalysisrTransit Study · Land Use Distribution Analysis · Environmental and Open Space Analysis · Public Facilities and Services Analysis · Economic Development Strategy · Fiscal Impact Model and Analysis · Telecommunications and Technology Assessment Resources: · City Staff · Consultants · Committees . Other Agencies . Public Mr. Batchelder stated that he would make copies of the PowerPoint presentation for the Commissioners. Ms. Ponseggi stated that she would make arrangements with Engineering to have someone come in and give the Commissioners an overview of the program. She would also ask someone from GIS to come in and give the Commissioners an overview of what they have. Public Outreach: · Visioneers · Steering Committee and Subcommittees · Presentations and Publications ~~7 fl-/-c¡ C'~ fYVrf 3 ~~ft- ~ ~~~~ CITY OF (HULA VISTA LOCAL CRITERIA FOR HISTORICAL SITE DESIGNATION: · Bears a relationship to overall heritage on a local, state, or national basis. This Mission of San Diego, for example, is local but is also part of a statewide system that is recognized nationally. · Relates to a historic personage who played an important role historically, on a local, state, or national basis. However, the iridividuaJ need not be known nationally, as long as it was someone who made a significant contribution on a local basis. Ideally, this iricludes a site where the iridividual Jived or where a noteworthy historical contribution or achievement took place. · May be a site where an important event took place. This w01ùd be an event symbolic of a phase of history that could reach the natiouallevel. The site of the signing of a historic document, for example, \\ill satisfy this criterion. · The site should have distinguishing architectural characteristics that are identifiable. This includes structures of a particular architectural style recognizable tOday. · The site may be archaeologicalJy significant iri its association with pre-history of the area. a site demonstrating existence of an ancient community (iridians indigenous to the area, for example) could satisfy this criterion. · Has iritegrity. This is where the site continues to have evidence of the original features. Enough of the original structure or the site is intact to be distinguishable as having historical "Value. 2-9 fl-l/qdJlmN- ~ CJTY OF CHULA VISTA PL":'-""NING &. BUILDING Di:PARTME'iT OTY Œ 276 Fou..-th _b.. venue CHULA VISIA Chu12 Vista. CA 9J9JO Historic Designation APPLJCA nON FORM II ~---,.......,...- !. . -'e. , I ", "j ~- ~ I APPLICAt'iT/OWNER mFORMATION Applicant/Owner Name: \ CI k.c '¡~. I.." I'. ApDlicant/Owner Address: ;) (\q r',_ .!- ; Phone: / ( ,.-. l.-.'¡ "¡ / r ,;<--,\,..-' ~ j~ ',,{ / (r Case #: 110 - ð;J - OOT I Date Submitted: //·/9·;U"ð/ oYaf &¡'-hnw-l 1WN1'.r pløcU" .;1" ~ 1"4~ 1.[ t V! ç.... ,1 ,.......~ ~ '.". ,., ;-, {; y\.---., --.¡-""..{",,'.-" Secondary Owner Name: Owner Address: :¿ C, 9 \ Û ).1;'" , ~ --.. ", r'--, \ ....-".'; l _,'..J ""'\:"-~, '_ I '.' _ ~ ! .~ ¡ ::'::"-f-';~--f-:-":'-"~ j ¡ (}-'L\ ! é ; '\ " ,I v . , Ç"'-; ··r - ~. ;.~ Phone: / i..::::j (.7 \ , I) " L-1 --"- l_- I ç-...._ç .-) '{"""' "':) -j ,-:,._) _'_~} ~..ff ! I PROPERTY INFOR.1\1ATION I ~-, - -- ---.'. ~ \ i ~ ¡ ¡ \ '. .' /'A ?ropertyAdaress: ;:--I('''/...I ' ·_''¡-~-\'--r-:,'': ()1t.fÍ::;' V,S:""'?" Iv ~ ';-,." r' \ 1 "r Common name{ I\:.:;\A/ PlUtA nh¿:¡w-' Historic name: "-.!V:---OOS::-+f"·l~ ~ U n\ YIP, Year Built: ¡ Cj:} {.? I APproxim~'Pnðérty'size (in feet) or approximate acreage (~(,,! h L; I Ownership is: Private Ý Dr Puo!lc Present Use: t-Pj' ¡ 'riP f\ ~,1 ;]:1- Onginal Use: ì-P S·! A."?}l ,0. . '--. ' ", "_ I, .1'...., /' ....., ,C" p.rcnl1ecturai Style: -.)i!á <\ ¡ ..è. /" t: l.,UJ co-, C, Assessor's Parcel Number (Required): S7 '7-1:ln - \7 ).:j.... LP Jutt ,_..... ~ ~} r-\ f to:"} J ¡. ,t"j nc,--V Zo;¡e: I HISTORICILAl''l'DMARK INFORl\1A nON I ¡ Use the reverse side of this fOiTTl or a separate piece of paper may be attached for questions 1-3, 1, Please describe. i~ detail, historical aspects of the site or structure as weJI as any other significant factors which may determine the prooerty as a historic siteflandmark íì.e. special aesthetics; cultura!, architectural, or engineering factors: and any dates, events, or persons associated with the site or structure), See attached established criteria for designation. P,! (" :;~<'" C. h ¡ .r.l¡'! h c.. '~"-l\,¡.._..~<"",h f" . ..,;.-,~ t.,; ¥ "-,.Jr......" Ir, 'J rV\ pó ,-,·1 } ,. ;'::1,,"';'.<"'::-:;-: I 1 +hrJ-i r (/Jitb-,D~"é} 3. E?Jiefl¥-.de.~be ths present physical condition of the property include a rating of poor, fair, good, or - /""-exce!i:::nt. ) l --1 2. Has the site or structure been alterec in any way from its original design? Yes No Xl (If yes, explain) ,c .... ?1-'1 Sta!a of wjfQ""la - ~. HMo..¡rC"fis ~g~c" OË?_~FlTME.NT OF ;¡A¡:¡I(~ .:1Iun :'::I!::r-0o::.o..ì":ON Seí. No. HABS_ HAER NR lJìM: A 4933~ 8 C D 1-/-$ H!STORIC RESOURCES INVENTORY SHt.~ Loc_ 36.Lu....:.Jv IDENTiFICATION 1. ~mmCf1 name: Kenneth -Lé= House 2. HiS!»ric: n,¡me: Chester SWR1er House _. Street or rural address: 209 "I" Street CIty Chula Vista ~ 92010 ....p County San Diego 5. P:-esenr Owner: 573-120-17 4. Parw number: Kenneth G " ['ian.I1E L. Lee Address: 209 "I" Street _ Zip 92010 Ownership is: P,JbJic residential CIty Chula Vista Private x 6. ~~t~: residential Qriginal use; DESCRIPTION 7a. Arct>í'l!CtUral st'{le: Spanish Ec lectic lb. Sri-effy describe :h. present phy$icaJ oesc~iprion ~f the --site- Of structure and describe any major altw3tjons from its original conditIon: Legal: Su~'ers Sub, Blk 2, Lot 3 This one storv Soanish Eclectic home has two sections. The rear portion features"a flat roof with parapets while the front section, offset to the righ~, has a red tile, front-facing, low gable roof. This section contains a-¡ open entrance porch with an arched opening towards the street. A second, window-sized, arched opening can be seen on t.he left sid,~. Three sets of windows face the street. Each has a oenter fixed pane flanked on the left by a fixed sash a!1.d on the =içht by a s .:"iding sash.. In one of these sets Æ louvers -replace the left and riqht sashes. This stucco house has an interior chimney. a. Construction date: Enimated 192 &- ~actual 9. Archite<::: unk:1cwn 1Q. Builder unknown 11. Aoørox. proDeM:V sire {irt~} Frontage- 66 O~ IJ{) Of .apøT"QX~ <screaga 12.. Dõt&isJ 01 ,:,nd-osed µh.ctogr~ :si 193.:' >?~ID Condi~:Jol'k ~xc~iem y Good ~rea~ to ~: No~ kn~n .~ ~va~e Oe~eio~e~ ~on(ng P~iic Works ~mi~ ~ SIGNIF)~NCE Chester A. S'~ner, who creaued the subdivision 10t on which this inouse stands, probably built this home for himself in 1926. Chester and zlv~ here for a n'~er of years !930, he The house is nicely desi~pned and the front windows are especially interesting, m~ .... buildinq .:enerallv~ retains /ntec~L~v~ "'~ or- design and materials. LoC~qonai ~at'c~ mao {draw ~ tam sim a~ Governm~ ~iii~ Assessment 209 "I" Street RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING THE HOUSE LOCATED AT 209 "I" STREET, THE CHESTER SUMNER HOUSE, AS A HISTORIC SITE AND PLACING THAT STRUCTURE ON THE CITY OF CHULA VISTA'S LIST OF HISTORIC SITES AS THE SUMNER-LEE HOUSE IN ACCORDANCE WITH MUNICIPAL CODE SECTION 2.32.070(A). WHEREAS, the structure originally known on the Chula Vista's Historic Resources Inventory as the Chester Sumner House is a house of Spanish style architecture located at 209 "I" Street in the City OfChula Vista (APN 573-120-17-00) constructed in 1926; and, WHEREAS, staff received communication fom the property owners, Jane Dunham and John Crowe, requesting that the Chester Sumner House be designated as a historical site on the City ofChula Vista List of Historic Sites as the Sumner-Lee House; and, WHEREAS, State of California Historic Eligibility Criteria requires that a site be found significant at a local, state, or national level, under one or more of the criteria for designation; and WHEREAS, the Resource Conservation Commission determined that the Chester Sumner House meets one of the local criterion for designation because it is shown that it has distinguishing architectural characteristics that are identifiable and, WHEREAS, the Resource Conservation Commission determined that the Chester Sumner meets one of the local criterion for designation because it continues to have evidence of the original features. WHEREAS, the Resource Conservation Commission determined that the Chester Sumner meets one of the local criterion for designation because it relates to two persons oflocal historic significance. WHEREAS, the Resource Conservation Commission at their regular meeting on April 29, 2001 voted 5-0-0-2(with Commissioners Bensoussan and Diaz absent) to recommend that the City Council place the Chester Sumner House on the City ofChula Vista List of Historic Sites; and WHEREAS, the Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 15331, Class 31, Historical Resources Restoration and Rehabilitation. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the designation of the house located at 209 "I" Street, originally known as the Chester Sumner House on the Chula Vista's Historic Resources Inventory, as a Historic Site and hereby places that structure on the City ofChula Vista List of Historic Sites as the Sumner-Lee House. Presented by: Approved as to form by: Robert A. Leiter Director of Planning & Building H:lplanning/lynette/209 I Resolution M"l ¿a µn M. Kaheny City Attorney ,/ g-/3 COUNCIL AGENDA STATEMENT Item No.: 6~ Meeting Date: 06/11/2002 ITEM TITLE: Consideration of request for designation of the Erle Halliburton House as Historic Structure- 190 "K" Street. Resolution of the City Council of the City of Chula Vista designating the Erle Halliburton House as a Historic site and placing the Erle Halliburton House on the City of Chula Vista List of Historic Sites in accordance with the Municipal Code Section 2.32.070(A). SUBMITTED BY: Director of Planning and Building ,~ City Manage~t~ ~)g~ (4/5ths Vote: Yes __ No X ) REVIEWED BY: The property owners, James and Bernadette Davis, have requested that their property at 190 "K" Street, the Erle Halliburton House, be considered for inclusion on Chula Vista's List of Historic Sites. (Attachment 1) The Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 1533, Class 31, Historical Resources Restoration and Rehabilitation. RECOMMENDATION: Staff recommends that the City Council find that the Erie Haliburton House meets the local criteria for designation of the site and therefore should designate 190 "K" Street as Historic site #53 on the City of Chula Vista List of Historic Structures. BOARDS/COMMISSIONS RECOMMENDATION: The Resource Conservation Commission recommends that the City Council designate the Erie Halliburton House, 190 "K" Street as Historic Site #53 on the City Of Chula Vista List of Historic Structures. (Attachment 2) DISCUSSION: 1. Municipal Code Authority In accordance with Section 2.32.070 of the City Of Chula Vista Municipal Code, the RCC shall recommend to the City Council the designation of any site, which it has found to meet Page 2, Item No.: ~ Meeting Date: 06/11/2002 the local criteria as a historical site and that the Commission shall also recommend if the Historical Site Permit Process should be imposed on the site. The Historical Site Permit Process has provisions to stay the issuance of permits for demolition or modification in order for the RCC to make a recommendation to the City Council about potential actions that could be taken to preserve the site. The RCC elected not to recommend the Historic Site Permit for this site. The City has adopted six criteria that are used to determine if a particular property should be included on the Historic Site List (Attachment 3). A site must be found to meet at least one of the six criteria to be selected for designation. 2. Owner Participation The owner James Davis was in attendance when his house was considered for designation at the April 15, 2002 Resource Conservation Commission meeting. A letter has been sent to the property owners notifying them of the current pending City Council action regarding their property. (Attachment 4) 3. Past History The City Of Chula Vista Historic Resources Inventory prepared in 1985 states that the home was built in 1929. The house was built for Erle Halliburton but there is no further information on Mr. Halliburton. However, there is more relevant information on subsequent owners. Carol Reaver, who owned the house in 1931 was the president of Chula Vista Motors. In 1934, Merrill Kelly purchased the home. Mr. Kelly was the chief of the Chula Vista Police Department from 1929 to 1945 and was a veteran of both world wars. He also served as president of the California State Peace Officers Association. 4. Architectural Style: Bungalow style architecture was developed for simplicity, as well as style. Bungalows were meant to counter the excess of previous architectural styles by reverting to an arts and crafts approach. It was to bring style to all people regardless of economic or social status. Features include: Low-pitched roof · Wide eaves with exposed roof rafters · Decorative braces · Porch with square columns · Built in cabinets, shelves, and seating Page 3, Item No.: Meeting Date: 06/11/2002 The California style bungalow merged elements from different types of architecture and each does not necessarily fit a dictionary definition of bungalow. These comfortable and elegant little houses remain an American favorite style. (Attachment 5) 5. Features of the site: According to the Historic Resources Inventory, the Erle Halliburton House has a low cross gable roof with wide eaves, exposed rafter ends, and knee braces. A small gable supported by knee braces shelters a side entrance at the left rear. An open porch with a low front- facing gable roof is centered on the facade. Two tapered wooden posts support the porch roof at the front corners. The house is nearly symmetrical with the front door slightly offset to the left and flanked on each side by a double hung window. Other details include horizontal clapboard siding with corner boards and an exterior chimney on the left side of the house. Louvered vents grace the gable ends. A circular driveway provides direct access to the front of the house and the detached garage.(Attachment 6) 6. Conclusion: This bungalow style house appears to retain many of its original features, criteria #6, as well as is of a significant architectural style, criteria #4. This house should also be considered for inclusion on the Chula Vista List of Historic Sites for its relationship to two significant members of the early Chula Vista Community, criteria #2. Because it meets all three of these criteria, 190 "K" Street, the Erle Halliburton House, should be designated as historic site #53. FISCAL IMPACT: There is no fiscal impact associated with the inclusion of 190 "K" Street, the Erle Halliburton House, on the Chula Vista's List of Historic Sites. Attachments: 1.) Locator Map 2.) Resource Conservation Commission minutes/April 15, 2002 3.) Local Historic Criteria 4.) Owner's application for historic designation 5.) Historic Resources Inventory Worksheet 6.) Photos of the property J:\Planning\Lynnette\historic designation\190 K designation Agenda Statemenl2.doc PROJECT CHULA VISTA PLANNING AND BUILDING DEPARTMENT LOCATOR PROJECT PROJECT DESCRIPTION: APPLICANT: James and Bernadette Da~s PROPOSED HISTORIC SITE DESIGNATION PROJECT ADDRESS: 190"K" Street THE ERLE HALLIBURTON HOUSE SCALE: FILE NUMBER: NORTH No Scale 190 K ST j:\home\planning\cherrylc\locators\190kst.cdr 02.26.02 RCC Minutes - 4- D~II ~, ~ T April 15, 200? 5. Historic Designation, 190 "K' Street (The Erie Halliburton House) Ms. Tessitore-Lopez stated that James & Bernadette Davis have requested that their California style bungalow be considered for inclusion on the Chula Vista List of Historic Sites and historic designation for the following reasons: a) the house is over 70 years old and retains many of its original features, and b) to help preserve an architectural style of the 1920s. This house appears to retain many of its original features but most likely does not qualify for designation as having distinctive architecture. However, the house was previously the home of two significant members of the early Chula Vista community qualifying it for Criteria #2, relationship to historic personage. Commissioner Bensoussan disagreed with staffs conclusion that the house does not quality under Criteria #4, distinctive architecture. The California style bungalow is disappearing in an alarming rate. MSC (Bensoussan/Diaz) to recommend historic designation for this house based on Criteria #2 and #4. Vote: (4-0-0-3) with Bull, Reid and Burrascano absent. ENVIRONMENTAL REVIEW COORDINATOR COMMENTS 7. Awards Ceremonies - May 9, 2002 Ms. Ponseggi announced that the awards ceremonies would be held Thursday, May 9, 2002, at the San Diego Country Club. Ms. Ponseggi distributed "Chula Vista (,?sion 2020" brochures for the community festival to be held Saturday, April 27, 2002, which is to kick-off the public participation program in the General Plan Update. Ms. Ponseggi stated that Bob Leiter (Director of Planning & Building) would give an overview of the progress being made on the historic preservation ad hoc committee at the next meeting. CHAIR COMMENTS Commissioner Thomas stated that she would be unable to attend the May '13, 2002 meeting and asked to be excused. COMMISSIONER COMMENTS Commissioner Diaz asked to be excused from the April 29, 2002 meeting. / CITY OF CHULAVISTA LOC_~_&L CRITERIA FOR HISTORICAL SITE DESIGNATION: · Bears a relationship to overall heritage on a local, state, or national basis. This Mission of San Diego, for example, is local but is also part of a statewide system that is recognized nationally. · Relates to a historic personage who played an important role historically, on a local, state, or national basis. However, the individual need not be known nationally, as long as it was someone who made a significant contribution on a loeat basis. Ideally, thin includes a site where the individual lived Or where a noteworthy historical contribution or achievement took place. · May be a site where an important event took place. This would be an event symbolic of a phase of history that could reach the national level. The site of the signing of a historic document, for example, x~411 satisfy thi~ criterion. o The site should have distin~hlng architectural charactevkqdcs that are identifiable. Thla includes structures of a particular architectural style recognizable today. ~ · The site may be archaeolo~eally si~eant in its association with pre-hi~too, of the area. a site demonstrating existence of an ancient comm.nlty (indian~ indigenous to the area, for example) could satisfy this criterion. Has integwity. This is where the site continues to have evidence of the ori~inal features. Enough of the origin~ structure or the site is intact to be disti%o~ishable as having historical value. .~.~I~.~ CITY OF CHULA VISTA ~ PLANq'dlNG & BUILDING DEPARTMENT cra' of 276 Fora-th Avenue Historic Designation CHUkA VISTA Chula Vista. CA 91910 APPLICATION FORM Applicant/Owner Name..~ ~. 1,.,/~ ApplibanUO~ner AddresS: Secondaw Owner Name: Owner Address: Phone: DATE- PROPERTY INFORMATION ] Property Address: ,/c~,/~ ,-~ ~: ,';I-? ~-/z? ./ c~' //~/// Common name: Historic name: Year Built: ,"'-/?~- Approximate Property size (in feet) or approximate acreage. ?~' Ownership is: Private ~' or Public Present Use: /~,5.~/'~'~-[,:/ Original Use: Architectural Style: ~¢ ,::t;, Assessor's Parcel Number (Required): -: , o -:> ,: ~-~. Zone: ~'/~///-/5/fA: HISTORIC/LANDM_4RK INFOI~MATION [ Use the reverse side of this form or a separate piece of paper may be attached for questions 1-3. 1. Please describe, in detail, historical aspects of the site or structure as well as any other significant factors which may determine the property as a historic site/landmark (i.e. special aesthetics; cultural, architectural, or engineering factors; and any dates, events, or persons associated with the site or structure). See attached established criteria for designation. 2. Has the site or structure been altered in any way from its original design? Yes ,¢~ No (If yes, explain) 3. Briefly describe the present physical condition of the property include a rating of poor, fair, good, or excellent. HISTORIC RESOURCES INVENTORY C D - IDENTIFICATION James Davis House 2. Hi~oricname: Erle Halliburton House 3. S~ree~ or ~ral ~ddr~s: 190 "K" Street Cky Chula Vista ~p 92011 Count... ~an Diego 573-500-03 5. Prasen~Owner: James R. & Bernadette Davis Addre~4:,, 190 "K" Street Ci~ . Chula Vista zlp 92011 Owne~hip is: Public ~ri~a~a X S. ~r~e,t Use: residentiaI Original u~: residential DESCRIPTION 7a. Azchitec~uraJ ~yla: Bungalow original condition: Legal: CV Sub QS 121, por Lot 1 A circular drive leads to this carefully designed bungalow. The house has a low cross gable roof with wide eaves, exposed rafter ends, and knee braces. A small gable supported by knee braces shelters a side entrance at the left rear. An open porch with a low front-facing gable roof is centered on the facade. Two tapered wooden posts support the porch roof at the front corners. The house is nearly s~n~uetrical with the front door slightly offset to the left and flanked on each side by a double hung window. Other details include horizontal clapboard siding with corner boards and an exterior chimney on the left side of the house. Louvered vents grace the gable ends. At~cn Photo(s) Here 8. Construction date: Estimated 1929 Fac~ua~ 9. Ar~nit~.~ 'o.n.k n o wTl 10. Builder unknown 11. Approx. prope~"C~/size (in fe~t) Frontage 70 Death 180 or approx, acreage 12. Date(s) of encJosed photograph(s) 1985 13. Condition: Excellent x Good __ Fair Deteriorated __ No longer in exJ~encs __ 14. AIt~ations: one window on left side may be a re?lacement 15. Su~0undngs: (Deck mom ~an o~e if nece~a~) Open land ~ca~ered buildings Denny ~uilt-uD X Residential × ]ndusl3qa] __Commercial Other: 16. Threats To site: None k~own X Private development Zoning -- Vandali~a"n __ Public Works projec/ __ O~ler: 17. Is the structure; On its original site? x Moved? __ Unknown? 18. Rotated features: circular drive, wodd fence SIGNIFICANCE 19. Briefly ~ate historical and/or architectural importance (include dates, events, and persons ~ated with ~qa This house apparently was constructed around 1929 for Erle P. Halliburton who did not live at this address. He apparently used it as a rental. In 1930, George B. and Catherine Gordy lived here. In 1931 and 1932, Carl and Edith Reaver resided here. Carl Reaver was the president of Chula Vista Motor. In 1934, Merrill and Marion Kelly lived in this house. Merrill Kelly was the chief of the Chula Police Department from 1929 to 1945 and was a veteran of both world wars. He also served as president of the California State Peace Officers Association. Mrs. Kelly was a telephone operator. This bungalow retains integrity of design and materials and is a very good example of this style. Some important families lived here. Locational skat~ mal~ (draw and label sim and ~rrounding ~tre~ts, roads, ~d pmmin~t la~ma~s): 20. Main ~e of ~e hi.dc ~: (If more ~ one is ~NORTH ~k~, n~r in o~ of im~) E~nomi~ind~N ~~lemen~ Gov~m~ Milia~ Reli~ 21. ~u~ a~ SD U~on 6~6,[952 City directories 9-5-1985 By (~e) ~ w~hster O~,i~i~ city of Chul~ Vista 190 "K" Street RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING THE ERLE HALLIBURTON HOUSE AS A HISTORIC SITE AND PLACING THE ERLE HALLIBURTON HOUSE ON THE CITY OF CHULA VISTA'S LIST OF HISTORIC SITES IN ACCORDANCE WITH MUNICIPAL CODE SECTION 2.32.070(A). WHEREAS, the ErIe Halliburton House is a bungalow style house located at 190 "K" Street in the City Of Chula Vista (APN 573-500-03-00) constructed in 1929; and, WHEREAS, staff received communication rrom the property owners, James and Bernadette Davis, requesting that the Erie Halliburton House be designated as a historical site on the City ofChula Vista List of Historic Sites; and, WHEREAS, State of California Historic Eligibility Criteria requires that a site be found significant at a local, state, or national level, under one or more of the criteria for designation; and WHEREAS, the Resource Conservation Commission determined that the Ele Halliburton House meets one of the local criterion for designation because it is shown that it has distinguishing architectural characteristics 'that are identifiable and, WHEREAS, the Resource Conservation Commission determined that the ErIe Halliburton House meets one of the local criterion for designation because it continues to have evidence of the original features. WHEREAS, the Resource Conservation Commission determined that the Erie Halliburton House meets one of the local criterion for designation because it relates to two persons oflocal historic significance. WHEREAS, the Resource Conservation Commission at their regular meeting on April 15, 2002 voted 4-0-0-3 (with Commissioners Reid, Bull and Burrascano absent) to recommend that the City Council place the ErIe Halliburton House on the City of Chula Vista List of Historic Sites; and WHEREAS, the Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 15331, Class 31, Historical Resources Restoration and Rehabilitation. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the designation of the Erie Halliburton House, 190 "K" Street, as a Historic Site and determines that it is hereby placed on the City ofChula Vista List of Historic Sites. Presented by: Approved as to form by: Robert A. Leiter Director of Planning & Building H:/planning/lynette/190 K resolution ~.J( /~ J . Kaheny City Attorney J q -/2. COUNCIL AGENDA STATEMENT Item No.: Meeting Date: 06/11/2002 ITEM TITLE: Consideration of request for designation of the Harold Payton House as a Historic Structure- 292 Sea Vale. Resolution of the City Council of the City of Chula Vista designating the Harold Payton House as a historic structure and placing it on the City of Chula Vista List of Historic Sites in accordance with the Municipal code Section 2.32.070(A) SUBMITTED BY: Director of Planning and Building/~ REVIEWED BY: City Manager ~t~.4 0~/ (4/5ths Vote: Yes __No X ) The property owner, Eileen S. Martin, has requested that her property at 292 Sea Vale Street, the Harold Payton House, be considered for inclusion on Chula Vista's List of Historic Sites. (Attachment 1) The Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 1533, Class 31, Historical Resources Restoration and Rehabilitation. RECOMMENDATION: Staff recommends that the City Council find that the Harold Payton House meets the local criteria for designation of the site and therefore should designate 292 Sea Vale Street as Historic Site #51 on the City of Chula Vista List of Historic Structures. BOARDS/COMMISSIONS RECOMMENDATION: The Resource Conservation Commission considered the designation of the property at their April 15, 2002 meeting and recommends that the City Council designate the Harold Payton House as Historic Site #51 on the Chula Vista List of Historic Structures. (Attachment 2) /0 - I Page 2, Item No.: /~ Meeting Date: 06/11/2002 DISCUSSION: 1. Municipal Code Authority In accordance with Section 2.32.070 of the Municipal Code, the RCC "shall recommend to the City Council the designation of any site, which it has found to meet the local criteria as a historical site and the commission shall also recommend if the Historic Site Permit Process should be imposed on the site." The Historical Site Permit Process has provisions to stay the issuance of permits for demolition or modification in order for the RCC to make a recommendation to the City Council about potential actions that could be taken to preserve the site. The RCC elected not to recommend the Historic Site Permit for this property. The City has adopted six criteria that are used to determine if a particular property should be included on the Historic Site List. A site must meet one of the six criteria. (Attachment 3) 2. Owner Participation Ms. Martin was in attendance when her house was considered for designation at the April 15, 2002 Resource Conservation Commission meeting. A letter has been sent to the property owner notifying her of the current pending action regarding her property. (Attachment 4) 3. Past History The City Of Chula Vista Historic Resources Inventory prepared in 1985 states that the home was built in 1927 for Harold Payton, a chauffer, and his wife Frances. No further information is provided on the original owners. The house is identified as a Spanish Eclectic home. (Attachment 5) 4. Architectural Style: This style uses decorative details borrowed from the entire history of Spanish architecture. Identifying features of the Spanish Eclectic style are: Low-pitched roof, usually with little or no eave overhang · Red tile roof covering · One or more prominent arches placed above the door or principal window, or beneath the porch roof. · The wall surface is usually stucco Page 3, Item No.: Meeting Date: 06/11/2002 · Facade is normally asymmetrical. · Canvas awning Staff has researched the existence of canvas awnings as a feature of Spanish style architecture. Canvas awnings are most specific to the Period Revival Era 1915-1940. This is one of the many decorative features that help identify this period as eclectic. 5. Features of the site: According to the Historic Resources Inventory, this stucco home is a one story Spanish eclectic home that features a red tile, side-facing low gable roof with exposed rafter ends on the front portion and a flat roof on the rear section. An exterior chimney stands on the left side of the house. The windows have wrought iron guards and most of the windows appear to be multiple pane casements. A pair of arched windows grace the left front of the house. Further decorative elements include canvas awnings on almost every window. (Attachment 6) 6. Conclusion: This house is one of the many charming Spanish style homes in Chula Vista. It is best described as Spanish Eclectic, which is most common to California. This style is indicative of Chula Vista's strong Spanish heritage and the lasting influence of the Panama-California Exposition, which was held in San Diego in 1915. From all available information this house appears to meet criteria #4, distinctive architecture and criteria #6, retains integrity. FISCAL IMPACT: There is no fiscal impact associated with inclusion of 292 Sea Vale Street, the Harold Payton House, on the Chula Vista List of Historic Sites. Attachments: 1. Locator Map 2. Resource Conservation Commisssion Minutes (April 15, 2002) 3. Local Criteria 4. Application for Historic Designation 5. Historic Resources Inventory Worksheet 6. Photos J:\Planning\Lynnette\historic designation\292 Sea Vale designation AGENDA STATEMENT2.doc PROJECT CHULA VISTA PLANNING AND BUILDING DEPARTMENT LOCATOR PROJECT PROJECT DESCRIPTION: (~ APPLICANT: Eileen Martin PROPOSED HISTORICAL SITE DESIGNATION PROJECT ADDRESS: 292 Sea Vale Street THE HAROLD PAYTON HOUSE SCALE: FILE NUMBER: · NORTH No Scale 292 seav j:\home\planning\cherrylc\locators~292seav, cdr 02.26.02 ~ Roo M,nutes-3- DRAFT ^pri, 1 ,2002 Pacific Waste proposes to direct the City's green waste material for use as alternative daily cover (ADC), which is the use of chipped green waste to cover the trash area at the landfill at the end of each day. Mr. Meacham discussed the potential benefits for making the change to ADC such as extending the life of the landfill, decomposition helps generate gas that allows the landfill to generate electricity, reducing the number of City truck miles and accepting clean dirt from City crews at no additional charge. Staff does not prefer ADC to composting. Mr. Fred Alexander (Organic Recycling West, Inc., 1202 La Media Road, San Diego, CA 92154) told of their disappointment in the recommendation to stop composting and go with ADC which is the bottom of the chain for recycling. ORW has tried to bring cost reductions to the City. Please do not turn your back on composting. MS (Thomas/Bensoussan) to recommend that the City Council approve the resolution executing a decision not to extend the Agreement with Organic Recycling West for composting services, and authorizing a Franchise Implementation Agreement for the use of green waste as Alternative Daily Cover with the understanding that the document submitted by the public entitled "Benefits of City of Chula Vista Contract Renewal with Organic Recycling West, Inc." be attached to Michael Meacham's staff report to the City Council. Vote: (3-1-0-3) with Diaz opposed because the Franchise Implementation Agreement does not contain composting. Bull, Reid and Burrascano absent. 3. Historic Designation, 209 "1" Street (The Charles Sumner House) Commissioner Thomas indicated that this item would have to be continued to the April 29, 2002 meeting as Commissioner Bensoussan resides within 300 feet of 209 "l" Street and would have to abstain leaving the Commission without a quorum. 4. Historic Designation, 292 Sea Vale Street (The Harold Payton House) Ms. Lynnette Tessitore-Lopez (Associate Planner) stated that Eileen Martin has requested that her house be considered for inclusion on the Chula Vista List of Historic Sites and historic designation for the following reasons: a) the home is 1920s Spanish Eclectic, b) it has distinctive architectural features, and c) the house retains integrity of the original design and materials. This house does appear to meet Criteria #4, distinctive architecture and #6, retains integrity. MSC (Bensoussan/Diaz) to recommend 292 Sea Vale Street for historic designation. Vote: (4-0-0-3) with Bull, Reid and Burrascano absent. CH'Y OF CHUIAVISTA LOC~_AL CRITERIA FOR HISTORICAL SITE DESIGNATION: · Bears a relationship to overall heritage on a local, state, Or national basis. This Mission of San Diego, for example, is local but is also part of a statewide system that is recognized nationally. · Relates to a historic personage who played an important role historically, on a local, state, or national basis. However, the individual need not be known nationally, as long as it was someone who made a significant contribution on a local basis. Ideally, this includes a site where the inflividnal lived Ar where a noteworthy historical contribution or achievement took place. · May be a site where an important event took place. This would be an event sjanbolic of a phase of history that could reach the national level. The site of the sk~oning of a historic document, for example, ~411 satisfy thi~ criterion. · The site should have distinguishing architectural characteristics that are identifiable. This includes sis actures of a particular architectural style recognizable today. · The site may be archaeologically significant in its association with pre-history of the area. a site demonstrating existence of an ancient eomm~ni~y (indlan~ indigenous to the area, for example) could satisfy thi~ criterion. Has integrity. This is where the site continues to have evidence of the original features. Enough of the original glwnctllre or the site is intact to be distinguishable as having historical value. ~lxl/'/~" CITY OF CHULA VISTA ~ PLANNING & BUILDING DEPARTMENT ~n¢ o~ 276 Fourth Avenue Historic Designation CHUL&VLq'A Chuta Vista. CA 91910 APPLICATION FORM Case #: ApplicantJOwner Name: ~;~,'ioe^ S r'~q¢.-~, ,q Date Submitted: /¢ '/~' O/ Applicant/OwnerAddress: "~_~ ~ ~_~do./~_ 5-~- ~)w,0e/' ,~ ~_¢'/: ~,~¢ ~_:' ¢.-e-o'.q.,/r'/ Phone: Secondary. Owner Name: ~-,,~ eec '-~"q'/ Oro,ol, c~7¢~d ~-' // ~ ~ c ,~q p~R ~PROV.~ IS ~Q~D SIGNAl: ~ ~ SIGNA~T DATE: {0 ~ ~ot ~ DATE: PROPERTY INFORMATION lC/)__7 ~.~ [,~ ]~ ~c-z_- ~c. JT:~. Prope~ Address: ~ ~ Common name: ~O Histodo name: Year Built: ~ ~proximate Prope~y size (in feet)or approximate acreage Ownership is: Private or Public Present Use: ~e~, ¢~ ~. / Original Use: Assessor's Parcel Number ~Required): 4 ~ C '0 7Z - O 7 ' ~ne: HISTORIC/LAANDNL4RK INFORMATION [ Use the reverse side of this form or a separate piece of paper may be attached for questions 1-3. 1. Please describe, in detail, historical aspects of the site or structure as well as any other significant factors which may determine the property as a historic site/landmark (i.e. special aesthetics; cultural, architectural, or engineering factors; and any dates, events, or persons associated with the site or structure). See attached established criteria for designation. site or stnJcture been alter~ny way from its odginal desigr)2 2. Has the Yes No (If yes, explain) ~4Lop7~ ~ '~ ~/¢/' ~- ~¢' /~' "' .. 3. Briefly desc[ibe_ the present physical condition of the prope~y include a ranng or poor, ;a~r, gooo, or~. -7 ~ECORD~"D AT THE REQUEST Or . OFFICIt%L RECORDS ' ~giC_AC-O TITLE CO. ' !1 ? 9 1 Sm~H DIEGO COUHTY RECORDER'S OFFICE ~J~O WHEN REOORDED, I~ILTO: GREGORY SNITH, COUNTY RECORDER RF: 5.00 FEES: 18570 AF: 1. O0 OC 292 s~ v~ UF: lO. O0 c~ VISTA, c_~ 9Z9~.0 TflX: 172.70 / ASSESSOR'S PARCEL NO.: 566-072-08 The undersigned Grantor(s) declare(s) that the DOCUMENT TRANSFER TAX IS: T EOROE NO.: $ Coun, ' ESCROW NO.: B8 S946W- 004 XX computed on the full value of the interest of property conveyed, or computed on the full value less the value of liens or encumbrances remaining thereon at the time of sale GRANT DEED OR transfer is EXEMPT from tax for the following reason: FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, NEWTON CORNELIUS CHAlkY, a Widower " hereby GRANT(S) to EILEEN S. MARTIN, an Unmarried Woman all that real property situated in the City of Ct-IOI~ VISTA County of sa~ Diego , State of California, described as: LOT 10 & 11 OF SEA VkLE, IAI THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 1352, FILED IN THE OFFICE OF TIKE COUIFI'Y RECORDER OF SAN DIEGO COIFS, AUGUST 23, 1911, EXCEPTIAI THEREFROM THE WESTERLY 25.00 FEET OF SAID LOT 11. October 03, 1996 Dated STATE OF CALIFORNIA, } NEWTON CORNELIUS CHANEY ( COUNTY OF~ ss. On OC-,TOr5~ ~: /~[~ ,beforeme ~m~ ~. ~ ~ ~, Notau Public, pemonally appear~ personally known to me (or proved to me on the basis of satisfactory evidence)to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged COMM. #1103297 to me thal~/she/they executed the same in~..h. Ls)'her/their NOTARYPUBLIC-CALIFORNIA authorized capacity(ies), and that by~L~/her/their signature(s) SAN DIEGO COUNTY My Commission Expires on the instrument the person(s), or the entity upon behalf of . JUNE26,2000 which the person(s) acted, executed the instrument. WITNESS my hand and official seal. Signature ~"~'~ ~, ~'~. MAIL TAX STATEMENTS TO: SA~4E .tS .~BOVE- /~ --¢ Eilecn t, la~in 292 Sea Vale DEPARTMENT O~= PARKS ANO RECREATION HAW HAER NR __ SHL -- Loc HISTORIC RESOURCES INVENTORY C D IDENT[FICATiON Newton Chaney House 2. Hi~oricname: Harold Payton House 3. Street or rural address: 292 Sea Vale Street City Chula Vis.ta Z~D 92010 Count, San Diego 4. Parcel number: 566-072-08 5. Pr,sen~Owner: Newton C & Shirley C Chaney Addre~:292 Sea Vale Street City Chula Vista Zi;; 92010 Owner,.hiD is: Public I Private X S. Pres,.~ U~: residential Origin~ u~: residential DESCRIPTION ' 7a. Architectural s:yle: Spanish F. clectic 7b. Briefly describe [he presen[ ~,~¥~'be/de'scr/~orion of a'le siR. Or Eructura and describe any major alterations from original condition: Legal: Sea Vale, Blk 4, Lot l0 /exc Wly 25'/ Lot il and all This one story stucco house features a red tile, side-facing low gable roof with exposed rafter ends on the front portion and a flat roof on the rear section. An exterior chimney stands on the left side of the house. Although this home is obscured by shrubs and trees, some windows with wrought iron guards are visible. Most windows appear to be multiple pane casements. A pair of arched windows grace the left front of the house. No alterations are apparent~. At~ac~ Photo(s} Here 8. Cons-~uction date: E~m~d 1927 9. ~i~ ~no~ Builder. unknown 11. Approx. ~6pm'Wsiz~ (in fe~)~ or approx. 12. D~e(s) of ~ ~otogr~(s) 1985 13. Condition: E~calle~: ~ Good ~ Fair Deteriora:ed · 14. Altel-~tion~: ~'~nt~ht ir~n w~n~ow guards may have been adde~ 15. Surrounc~m~: (Chec~ mom ~a~ o~e if nec~.~ary) O~en land Scattered buildings Oansely built-up X R~identiaJ ;{ I ndu~:r~a~ Commercial 16-Threats to ~te; None kno~n ~ PHvate development Public Works proie~-~ 17. Is the ~truc~ure: On its original $~te? x Move(~? __ Unknown? 18. Related f.a~u~: Eence. aa~a~e, trees & shrubs SIGNIFICANCE Briefly ~e his~orica~ and/or ar~hi~u~al importanca (include dates, e~ants, am:l I~mom ~-~_ 'at~l wh:h ~e site.) Water was connected to this property in December, 1926 and this house constructed for Harold B. and Frances Payton around 1927. In 1928, Harold Payton was a chauffeur. This house is one of the charming Spanish Eclectic homes built in the late 1920s in Chula Vista. The building is a good example and.'appears to retain integrity of design and materials. I-~ioml f~et~ mag (d~w ~ lab~t sim surmu~dimj ~reets, roads, and l;r~minent landmarksl: 20. Main the~e of the hL~:;ric resource: (If more than one is /~ NORTH checked, numbe~ in orde~ of A~itec=um x Ar~ & Leimm Ec~r~mic/Indu~ai Government Milil~ry R~dig.~ Sociai/~dt~6~ 21. Sour~s {List I:molcs. clocum~s, sure, rs. personal interview.~ Water records City directories CV Tax Assessment Rolls '-' 2?. D~. fon. r~d 9-10-1985 '- By (n~me) K Webster O~janiz~k~ City of Chula Vista " ~om: ~1 -/t 292 Sea Vale Street RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA DESIGNATING THE HAROLD PAYTON HOUSE AS A HISTORIC SITE AND PLACING THE HAROLD PAYTON HOUSE ON THE CITY OF CHULA VISTA'S LIST OF HISTORIC SITES IN ACCORDANCE WITH MUNICIPAL CODE SECTION 2.32.070(A). WHEREAS, the Harold Payton House is a house of Spanish architecture located at 292 Sea Vale Street in the City OfChu]a Vista (APN 566-072-08-00) constructed in 1927; and, WHEREAS, staff received communication ITom the property owner, Eileen Martin, requesting that the Harold Payton House be designated as a historical site on the City of Chula Vista List of Historic Sites; and, WHEREAS, State of California Historic Eligibility Criteria requires that a site be found significant at a local, state, or national level, under one or more of the criteria for designation; and WHEREAS, the Resource Conservation Commission determined that the Harold Payton House meets one of the local criterion for designation because it is shown that it has distinguishing architectural characteristics that are identifiable and, WHEREAS, the Resource Conservation Commission determined that the Harold Payton House meets one of the local criterion for designation because it continues to have evidence of the original features. WHEREAS, the Resource Conservation Commission at their regular meeting on April IS, 2002 voted 4-0-0-3 (with Commissioners Reid, Bull and Burrascano absent) to recommend that the City Council place the Harold Payton House on the City of Chula Vista List of Historic Sites; and WHEREAS, the Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 15331, Class 31, Historical Resources Restoration and Rehabilitation. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the designation of the Harold Payton House, 292 Sea Vale Street, as a Historic Site and determines that it is hereby placed on the City ofChula Vista List of Historic Sites. Presented by: Approved as to form by: ~¿~ M. Kaheny ..- ity Attorney cd Robert A. Leiter Director of Planning & Building H:lplanning/lynette/292 Sea Vale Resolution Jö -/3 COUNCIL AGENDA STATEMENT Item No.: Meeting Date: 06-11-2002 ITEM TITLE: Public Hearing: PCC-02-39; Conditional Use Permit to install, operate and maintain an unmanned wireless communications facility at the ARCO Olympic Training Facility, 2800 Olympic Parkway. Applicant: Nextel Communications. Resolution of the City Council of the City of Chula Vista granting approval of Conditional Use Permit, PCC-02-39, for an unmanned cellular communications facility at the ARCO Olympic Training Center, 2800 Olympic Parkway. SUBMITTED BY: Director of Planning and Building/~ City Manager~C~ (4/5ths Vote: Yes No X ) REVIEWED BY: Nextel Communications is requesting permission to construct and operate an unmanned cellular communications facility at 2800 Olympic Parkway, the ARCO Olympic Training Center. The project will consist of one 35 foot monopalm and 4 live Canary Island Palms in a configuration which duplicates the five Olympic rings, and a 250 square foot equipment shelter. The Environmental Review Coordinator has determined that this project is exempt per the California Environmental Quality Act (CEQA), Section 15305, Class 5, minor conditional use permit that does not significantly intensify land use. RECOMMENDATION: That the City Council adopt the attached resolution, approving Conditional Use Permit PCC-02-39, for a Nextel Communications cellular facility at the Olympic Training Facility. BOARDS/COMMISSIONS RECOMMENDATION: On May 8, 2002 the Planning Commission voted (5 - 0 - 2 - 0) to adopt Planning Commission Resolution PCC-02-39, recommending the City Council grant approval of Conditional Use Permit PCC-02-39. Page 2, Item No.: ! ! Meeting Date: 06-11-2002 DISCUSSION: 1. Site Characteristics The project site is located at the ARCO Olympic Training Facility at 2800 Olympic Parkway. The 149 acre parcel is zoned as Planned Community-Quasi-Public. The Olympic Training Facility is bordered by Olympic Parkway to the north and Wueste Road to the east. Sprint and Verizon also have telecommunication facilities on the site. 2. General Plan, Zoning and Land Use The project is located in the Planned Community/Quasi-Public zone, and has a General Plan Land Use Designation of Quasi-Public. The following table specifies the types of land uses surrounding the project site: General Plan Zoning Current Land Use Site: Quasi-Public PC/PQ Olympic Training Facility North: Quasi-Public PC/PQ Open Space South: Quasi-Public PC/PQ Proposed University Site East: Visitor-Commemial CV Proposed Tourist Commercial West: Quasi-Public OS Salt Creek Preserve The purpose of the Quasi-Public Zone is to provide a zone with uses in appropriate locations which are maintained by public or quasi-public agencies. This zone requires a conditional use permit for cellular facilities. 3. Proposal Nextel Communications proposes to construct an unmanned cellular communications facility at the ARCO Olympic Training Facility located at 2800 Olympic Parkway. The monopalm cluster would consist of one 35 foot monopalm and 4 Canary Island palms of varying height. To keep conformity with the existing landscape, the cluster would be staggered and would be in a configuration similar to existing palms, which mirror the five Olympic rings. The antennas are proposed to be placed on the 35-foot monopalm. The antenna height would be approximately 29 feet, measured from ground level to the center of the antennas. An equipment shelter is also proposed. //-2 Page 3, Item No.: ] f Meeting Date: 06-11-2002 The proposed equipment shelter will have a 250 square foot footprint and will be ten feet tall. It will reflect the architectural features (including color and design) and landscaping of the existing Visitor Center. 4. Analysis: In accordance with Section 19.48 (Unclassified Uses) and Section 19.47.040 of the Chula Vista Municipal Code, Conditional Use Permits are required for uses listed in this section of the Zoning Code, and shall be considered by the City Council upon recommendation by the Planning Commission. Due to the increase in public demand for cellular use and coverage, several cell sites have been located within Chula Vista. Nextel is proposing a cell site at the Olympic Training Center to replace their existing site on the top of Mount San Miguel. The removal of the Mount San Miguel site will cause a hole in cellular coverage in a large geographic area of Chula Vista. The proposed cellular site will allow Nextel to maintain signal coverage within the southern portion of the region. The proposed site is zoned Quasi-Public and is not immediately surrounded by residences. There are very few, if any other, large non-residential parcels that will satisfy the coverage objective for this specific area. The proposed use appears to meet the findings necessary to grant Conditional Use Permit, PCC- 02-39. 1. The proposed use is necessary or desirable to provide a service or facility, which will contribute to the general well being of the neighborhood or the community. The proposed project is desirable as it will increase public convenience by providing essential communication service in the area. The proposed use will be constructed to match the existing landscape in form and character. The proposed use will not interfere with any existing activities or conveniences of the general public and will contribute to the general well being of the community by ensuring uninterrupted cellular service in the Southbay area. 2. The use will not be detrimental to the health, safety, or general welfare of persons residing or working in the vicinity, or injurious to property or improvements in the vicinity. Accessibility to clear and reliable communications, which can continue to function in the event of an emergency or natural disaster, may help to enhance the general health, safety, and welfare of the citizens of Chula Vista. The proposed monopalm cluster and equipment shelter will not create a negative visual impact as it will conform to the existing environment and landscape. Page 4, Item No.: l t Meeting Date: 06-11-2002 3. The proposed use will comply with the regulations and conditions specified in the code for such use. The proposed use will comply with the conditions of the Conditional Use Permit, PCC- 02-39 as recommended by Planning Commission and approved by the City Council. All necessary permits from the City to install, operate, and maintain the facility will be obtained. 4. The granting of this conditional use permit will not adversely affect the general plan of the city or the adopted plan of any governmental agency. The proposed use is consistent with the general plan of the city. According to the Eastern Territories Area Plan Section of the General Plan, most urban development will take place in the Eastern portion of the City. It is Goal #2 of said Area Plan to accommodate and regulate such development. The proposed cellular facility will help accommodate the communication needs of such high urban development throughout the Southbay, as well as the Eastern portion of the City. It is a passive use and therefore will not adversely affect the policy and goals of the General Plan. 5. Conclusion: The proposed use is compatible with the existing uses on-site at the Olympic Training Facility. The proposed telecommunications facility will conform to all the development standards of the Quasi-Public Zone as well as the policies and goals identified in the City Of Chula Vista General Plan. Staff, therefore, recommends approval based upon the findings and conditions of the attached resolution. FISCAL IMPACT: There will be no fiscal impact to the General Fund associated with this project. The applicant will be responsible for all processing fees. I. Locator Map 2. Conditional Use Permit Application 3. PLanning Commission Resolution and Minutes J:\Planning\Lynnette\council\pcc-02 39 AGENDA STATEMENT.doc EASTLAKE VISTAS EASTLAKE (FUTURE) TRAILS EASTLAKE GREENS OLYMPIC LOWER TRAINING OTAY CENTER RESERVOIR PROJECT LOCATION : CHULA VISTA PLANNING Al' D BUILDING DEPARTMENT LOCATOR P.OJECT PROJECTDESCRIPT]ON: APPLICANT: NEXTEL COrv1MUNICATIONS PROJE~T CONDITIONAL USE PERMIT ADDRESS: '2800 OLYMPIC PARKWAY Request: Proposal for the installation and operation of a 35 feet high monopalm telecommunication site on "-. SCALS: F~L~ ~UUBER: the Northwest comer of the Olympic Training Center, NORTH No Scale PCC-02~39 C:\DAiFILES\locators\PCC0239.cdr 02112102 ,._~¥/?~,, ~" -Development Processing CITY OF CHULA VISTA Planning & Building Department Application Form - Type A C. lW O~: 276 Fourth Avenue Page One CHUIA VISIA (619)691-5101 TYPE OF REVIRW RRQUI~STED ~J Conditional Use Permit Case No.: , Date: ) -,~ ,¥-.~?~ By: ,~?~f. ,, E] Variance Assigned Planner: ~ - ~,,/*' /?~ ' Receipt No.: q Design Review ProjectAcct: Fq Special Land Use Permit Deposit Accf: ~"' {RedeveloprnentArea Only} J Relate~ Cases: ~] Miscellaneous: /,41MAE (,UP J g~I~Z.A. E31 Public Hearing APPLICANT INFORMATION J Applicant Name Phone No. Applicant Address 5-:,Z-&l Cx2?z-~'-Y ~£1~,~, ~:1/~7 leO, S/~v /~/~o, Cx~ Gz// / lApplicant 's Interest in Properly If applicant is not owner, owners authorization E] Own [~1 Lease ~ In Escrow i~l Option to purchaseoniS requiredpage Two.t° process request. See signature Arch,~ect/Agent Phone No. ES~ %02 JZ-oo Architect/Agent Address iI GENERAL PROJECT DESCRIPTION (for all types) 'Project Name Proposed Use General Description of Proposed Project [Please use Appendix A to provide o full description and justification for the project} Has a representalive altended a Pre-Application Conference to discuss this project?, f so, whatwasthe date~ /Z-- Z/-o! Pre-App No.: /~02 SUBJECT PROPERTY ]~NFORMATION (for all ,types) Location/Street Address 2_~00 oL, VH£1¢ Assessors Parcel No. Total A,creage Redevelopment Area (if applicable) Current General Plan Designation Current Zone Designation Planned Communih/(it applicable) Current Land Use this in Montgomery S,R? .. FORM A-DEV PL (PAGE ~ OF 2} Development Processing CITY OF CHULA VISTA Planning & Building Department Application Form C.[1Y O~: 276 Fourth Avenue CHULA VISTA (619)691-5101 Page Two ] PROPOSED PROJECT (all types) j iType of Use Proposed [ Landscape Coverage (% of Lot) i E21 Residential [] Camm, EZI Ind, ~ Other l Building Coverage [% of Lot) I RESIDENTIAL PROJECT SUMMARY type of Dwelling Unit(s] !Number of Lots of Dwelling Units Proposed Existing 1hR 2hR ~ 3+BR Total Density (PUs/acre} i Maximum Building Height I Minimum Lot Size I Average Lot Size :Parking Spaces Total Off-street iType of Parking {size; whether coveredI Required by Code: Open Provided: Space Description {Acres each of private, common, and landscaping] L NON-RESIDENTIAL PROJECT SUMMARY , ross Floor Area (st) Proposed/~D[./.. '~ ~4, Hours of Operation (Days & Hours) Antc pated Total # Employees [Max. # of Employees at any one time iParking Spaces Required Spaces Provided --~ Type of parking [size] # of Students/Children (it apalLcableI Age ct students/children Ct applicable I Seating Capacity Print Applicant or Agent Name Appli,cant or Agent Signature Date Print Owner Name Owner Signature* Date {Required if Applicant is not Owner) * Letter of owner consent may be used in fieu of signature. FORM A-PAGE 2 OF 2 NEXTEE LETTER OF AUTHOI~ZATfON SALT CREEK - CA/6952B APPI TCATION FOR ZONING/USE PERMIT I, Patrice Milkovich, on behalf of the United States Olympic Committee, owner of the below-described property, do hereby appoint NEXTEL OF CALIFORNIA, INC., a Delaware corporation, d/b/a Nextel Communlca~ons, my agent for the purpose of consummating any building or use permit applications necessary to insure Nextel's ability to use the property for ~he purpose of constructing and operating a communications facility. I understand that this application may be denied, modified or approved with conditions and that such conditions or modlficaUons must be complied with prior to issuance of building permits. Property Address; 2800 Olympic Parkway, Chula Vista, CA 91915 Assessor's Parcel Number: 643-040-07 ~ Dlr~:t, or~ ARCO/U.S. O~'nplc Training C~n~-~ °ate: Authorized Agent: O2Wireless Solutions, Inc., consultants to Nextel Communica~ions~ ~¢. Appendix A PROJECT DESCRIPTION AND JUSTIFICATION PROJECT NAME: Sf'~fb~ ¢-~l~_ ~ 2.,~ (¢~%-Z. ~'~ APPLICANT NAME: ~ ~X'T~ C- Please describe fully the proposed project, any and all construction that may be accomplished as a result of approval of this project and the project's benefits to yourself, the property, the neighborhood and the City of Chula Vista. Include any details necessary to adequately explain the scope and/or operation of the proposed project. You may include any background information and supporting statements regarding the reasons for, or appropriateness of, the application. Use an addendum sheet if necessary. For all Conditional Use Permits or Variances, please address the required "Findings" as listed in listed in the Application Procedural Guide. Description & Justification. NEXT_ EE NEXTEL COMMUNICATIONS, INC. Description and 3ustification for proposed wireless site at 2800 Olvmoic Parl~vav ('ARCO Olvmoic Traininq Center) City of Chula Vista Nextel Reference: CA6952 [ Salt Creek Nextel Communications, ThC. has been authorized by the Federal Communications Commission to construct and operate the first dual purpose digital mobile radio system in the United States. The Enhanced Specialized Mobile Radio system provides four functions in one hand held mobile phone unit: paging, direct- connect two-way radio communication, internet connection (including email and data), and the regular mobile phone feature. The Nextel digital system is six times more efficient that current carriers systems, with six times fewer sites to serve the same number of customers. The service area is divided into a grid of theoretically hexagonal geographic areas. At the center of each area is a Iow power, unmanned station which handles the calls to and from mobile customers within the area. As a ceil phone user travels from one area to another with a call in progress, the call is automatically "handed off" to the next station, without interruption. 1. The site for the proposed use is adequate in size and shape. Due to the increased public demand for Nextel coverage in the area of Chula Vista, Nextel must take an existing site on the top of Hount San Higuel off air and replace it with several cell sites located at lower elevations. Removal of the Flount San Higuel site will cause a hole in coverage in a large geographic area of Chu[a Vista. in order to maintain the area of signal coverage in this region, two Nextel sites are currently in the process of being developed. One site is proposed to be located at Tiffany Park, at 1713 East H Street. The other site, which is the subject of this zoning application, is proposed for the ARCO Olympic Training Center. This location was chosen for one of these replacement sites due to its collocation opportunity. Another factor that heavily influenced selection of this site was its non-residential zoning, which is extremely rare in this area of Chula Vista. There is no other non-residential location that would satisfy the coverage objective for this specific area. The size of the parcel and minor visual impact to the surrounding residential community were additional factors for the selection of this location. The proposed design is requested by the ARCO Olympic Training Center, to duplicate the planting theme of palms along Olympic Parkway. The antennas are proposed to be placed on a monopalm, measuring 35' at the top of the palm fronds and thereby within the applicable height limit. The monopalm will be clustered with four live Canary Tsland palms in a configuration duplicating the five Olympic rings in much the same way as the Canary Island palms are now planted in clusters mirroring the five Olympic rings along Olympic Parkway. The antenna height of approximately 29 feet, measured from ground level to the center of the antennas, is necessary to satisfy the coverage need for this particular site. This height will place the antennas just above the crowns of the cluster of live palm. The proposed equipment shelter will have a 250 square foot footprint and will be ten feet tall. it is proposed to be constructed with a concave wall to match the Sprint equipment sheltar and the Visitor's Information Center. Shrubs identical to those to be placed by Sprint will be planted along Nextel's concave 20 foot front wall, to further mirror the plantings in front of the Visitor's Information Center. 2. The site has sufficient access to street~ and highways meet the access needs generated by the proposed use. Nextel Communications site just.,~ation continued ....... TiC~,,y F'o,~ (c~ Access to the site will be available from Olympic Parkway. Temporary parking for Nextel use will be readily accommodated in the public parking lot surrounding the Center. Nextel's use of this site will not generate any appreciable additional traffic to the area because it is an unmanned facility and will generally be visited only once or twice per month for maintenance purposes. $, The proposed use will not have an adve=e effect upon adjacent or abutting propertie~. This use will not have an adverse effect upon either adjacent or abutting properties and the site will comply with all city codes and regulations. Adjacent and abutting properties will have a limited view of the facility, and noise code requirements will be easily satisfied. The positive effect this site will have is the continued and enhanced signal coverage and capacity in this region of Chula Vista, where Nextel users such as the CHP, INS, DF, A, FBI', and SDG&E can readily come to need secured communications in order to perform their duties. The residents, employees and passersby of this area that are among the public will also benefit from the continued and improved Nextel communications network in this region. 4. The proposed use is deemed essential and desirable to the public convenience or welfare, More than 120,000 million people use mobile phones in the United States, with a new subscriber being added about every 42 seconds. Over 117,000 calls to 9:~1 are made daily by mobile phone users across the United States. This consumer demand drives the wireless carriers' needs to place new cell sites across the nation. When Nextel engineers design a new site for. the Nextel communications network and resources are expended to obtain both the landowner's approval and a use permit from the appropriate jurisdiction, it is due to a real need for coverage or enhanced capacity for Nextel mobile phone use in that particular location. The need is expressed through "system busy" signals that customers receive on their phones, indicating their call cannot be processed because there are too many callers being handled by that particular cell site. The only way to solve that problem is to place a new cell site. In this particular location we have the need for increased capacity, as well as a need to maintain coverage in an area that will soon be losing a Nextel site that currently services the area. The nature of Nextel's unique direct connect feature makes it the most efficient method of secured communications for organizations working to protect the public safety. There have been a number of newsworthy events that involved the Nextel communications system: · During the 199'~ Northridge earthquake disaster Nextel was the provider of communications services for the earthquake relief provided by the Red Cross. i'n the aftermath of the Seattle earthquake earlier this year, landlines were overloaded by the volume of calls. The FAA used their Nextel phones and were provided with additional phones to use in their assessment of damage and for use in the organization's temporary air traffic control mobile unit. · Closer to home, during the unfortunate school shooting in Santee, Nextel's nearby cell site (abutting residential property) provided communications for police and city personnel Nextel Communications site jb~_..,cation continued ....... (CA 7945) when the regular telephone services were overloaded by the sudden high volume of calls. · During the Viejas fire the conventional communication systems in Lawson Valley did not function for days during the reconstruction of the infrastructure that was destroyed by the fire. This left the area without the ability for the public to make 9/,1 notifications unless cell phones were used. · On April 9, 2001 a bus accident on Interstate 8 caused injuries to 35 people. One issue identified during the incident critique was how valuable wireless communications would have been, and how they would have improved the management of the incident had there been wireless telecommunications coverage in the area. · In June of 200/`, Nextel placed a temporary cell site at the San Diego Convention Center. The temporary site was placed to provide the hundreds of California Highway Patrol officers and officers from the San Diego Police Department with secured communications through their Nextel phones while they provided for the public safety during the Bio 200/` Conference. · And most recently, in the aftermath of the September /`1 tragedy, the thousands of Nextel mobile phones that were used by public safety first response teams and support personnel would have been of no use had there not been an existing communications cell site network in place in the New York area. Planning Commission Minutes ~ $ - May 8, 2002 Housing Element of the General Plan for the 1999-2004 planning period. Motion carried. 4. PUBLIC HEARING: PCC 02-39; Conditional Use Permit for Nextel Communications to construct an unmanned cellular communications facility at 2800 Olympic Parkway. Background: Nextel Communications proposes to construct an unmanned cellular facility at the ARCO Olympic Training Facility located at 2800 Olympic Parkway consisting of one 35 foot monopalm and a cluster of four staggered Canary Island palms of varying height. A 250 sf equipment is also proposed reflecting architectural features and landscaping of the existing Visitor Center. Staff Recommendation: That the Planning Commission adopt the resolution recommending that the City Council conditionally approve the proposed cellular communications facility. Public Hearing Opened and Closed 7:45. Kathy Lim, Nextel Communications 5761 Copley Drive, Suite 100, San Diego, CA 92111 thanked the Commission for their consideration of the proposal and stated she was available to answer questions. MSC (Willett/Castaneda) (5-0-2-0) That the Planning Commission adopt the resolution recommending that the City Council conditionally approve the proposed cellular communications facility. Motion garried. 5. PUBLIC HEARING: PCC 02-23; Conditional Use Permit to allow an existing 423 sf unit to remain as an accessory second dwelling unit behind an existing single-family home at 158 First Avenue in compliance with State Government Code Sections 65852.2(b)(1)(A)-(I) for cities without adopted accessory second unit ordinances. Background: Lynette Tessitore-Lopez reported that a non-permitted 423 sf accessory second unit was built behind an existing 1564 sf primary single family home. The project came into the Planning Department as a result of a Code Enforcement case. Though the appropriate permits were not obtained prior to construction, the unit is in compliance with State guidelines for cities without adopted accessory unit ordinances. A conditional Use Permit is required in order to allow the City to determine compliance with State provisions. Staff Recommendation: That the Planning Commission adopt Resolution PCC 02-23 1J:s RESOLUTION NO PCC 02-39 RESOLUTION OF THE CITY OF CHULA VISTA PLANNING COMMISSION TO APPROvE THE CONDITIONAL USE PERMIT, PCC- 02-39, AN UNMANNED CELLULAR COMMUNICATIONS FACILITY AT THE ARCO OLYMPIC TRAINING CENTER, 2800 OLYMPIC PARKWAY. WHEREAS, a duly verified application for a conditional use permit was filed with the City Of Chula vista Planning Division on January 28, 2002; and WHEREAS, said applicant requests a conditional use permit for an unmanned cellular communications facility at the ARCO Olympic Training Center; and WHEREAS, the project site in Quasi-Public Zone, and requires a conditional use permit for cellular facilities; and WHEREAS, cellular facilities are considered unclassified uses per Chula vista Municipal Code Section 19.48; and WHEREAS, the proposed telecommunication facility will be collocated with two other communication facilities at the ARCO Olympic Training Facility; and WHEREAS, the proposed use is compatible with the existing uses on the site and will conform to the development standards of the Quasi-Public Zone; and WHEREAS, the proposed project will be desirable and necessary as a public convenience by providing cellular communication accessibility in Chula Vista. WHEREAS, the Envirenmental Review Coordinator, in compliance with the California Environmental Quality Act (CEQA) has concluded that this project is a Class 5 categorical exemption from environmental review (CEQA Section 15305, minor conditional use permit that does not significantly intensify land use); and WHEREAS, the Planning Director set the time and place for a hearing on said conditional use permit and notice of said hearing, together with its purpose, was given by its publication in a newspaper of general circulation in the city and its mailing to property owners and residents within 500 feet of the exterior boundaries of the property at least 10 days prior to the hearing; and WHEREAS, the hearing was held at the time and place as advertised, namely May 08, 2002 at 6:00 p.m. in Council Chambers, 276 Fourth Avenue, before the Planning Commission; and WHEREAS, the Planning Commission considered all reports, evidence, and testimony presented at the public hearing with respect to subject application. //-p/ 11·3 NOW, THEREFORE, BE IT RESOLVED THAT THE PLANNING COMMISSION does hereby recommend that the City Council approve Conditional Use Permit PCC 02-39 in accordance with the findings and subject to the conditions and findings contained in the attached City Council Resolution. BE IT FURTHER RESOLVED THAT a copy of this resolution be transmitted to the City Council. PASSED AND APPROvED BY THE PLANNING COMMISSION OF CHULA VISTA, CALIFORNIA, this 8th day of May, 2002 by the following vote, to-wit: AYES: NOES: ABSENT: ABSTAIN: Hall, Castaneda, Cortes, Thomas, Willett o I Neill, McCann G2,~^ 11 1\0 Russ Hall,~hair, for Chair O'Neill Kevin O'Neill, Chair ATTEST: ~r Diana Vargas, Secreta 11-/5 RESOLUTION NO. RESOLUTION: OF THE CHULA VISTA CITY COUNCIL GRANTING APPROVAL OF CONDITIONAL USE PERMIT, PCC- 02-39, FOR AN UNMANNED CELLULAR COMMUNICATIONS FACILITY AT THE ARCO OLYMPIC TRAINING CENTER, 2800 OLYMPIC PARKWAY. I. RECITALS A. Project Site WHEREAS, the area of land commonly known as the ARCO Olympic Training Center, which is the subject matter of this resolution, and is represented in Exhibit "An hereto and incorporated herein; and for the purpose of general description herein consists of 149.56 acres with a Land Use Designation of Quasi-Public; and B. Project; Application for Discretionary Approval WHEREAS, on January 28, 2002, a duly verified application for a conditional use permit (PCC-02-39) was filed with the City ofChula Vista Planning Department by DCI Pacific on behalf of the applicant Nextel Communications. C. Environmental Determination WHEREAS, the Environmental Review Coordinator, in compliance with the California Environmental Quality Act (CEQA) has concluded that this project is a Class 5 categorical exemption from environmental review (CEQA Section 15305, minor conditional use permit that does not significantly intensify land use); and D. Planning Commission Record on Application WHEREAS, the Planning Commission held an advertised public hearing on the said project on May 08, 2002 and voted 5-0-2-0 to recommend that the City Council approve the conditional use permit based on the findings and subj ect to the conditions listed below in accordance with Planning Commission Resolution PCC-02-39; and E. City Council Record on Application WHEREAS, a duly called and noticed public hearing was held at the time and place as advertised on June 11,2002 in the Council Chambers, 276 Fourth Avenue before the City Council of the City of Chula Vista; to receive the recommendation of the Planning Commission, and to hear public testimony with regard to the Project, and said hearing was thereafter closed. /1-liP Resolution No. Page 2 NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby find, determine, and resolve as follows: II. PLANNING COMMISSION RECORD The proceedings and all evidence on the project introduced before the Planning Commission at their public hearing on this project held on May 08, 2002 and the minutes and resolution resulting thererrom, are hereby incorporated into the record of this proceeding. III. CERTIFICATION OF COMPLIANCE WITH CEQA The City Council does hereby find that the environmental determination of the Environmental Review Coordinator and the Planning Commission was reached in accordance with requirements of the California Environmental Quality Act, the State EIR Guidelines, and the Environmental Review Procedures ofthe City ofChula Vista. IV. CONDITIONAL USE PERMIT FINDINGS The City Council of the City of Chula Vista does hereby make the findings required by the City's rules and regulations for the issuance of conditional use permits, as herein below set forth, and sets forth, there under, the evidentiary basis that permits the stated finding to be made. I. That the proposed use at this location is necessary or desirable to provide a service or facility which will contribute to the general well being of the neighborhood or the community. The proposed project is desirable as it will increase public convenience by providing essential communication service in the area. The proposed use will be constructed to match the existing landscape in form and character. The proposed use will not interfere with any existing activities or conveniences of the general public and will contribute to the general well being of the community by ensuring uninterrupted cellular service in the Southbay area. 2. That such use will not under the circumstances of the particular case be detrimental to the health, safety or general welfare of persons residing or working in the vicinity or injurious to property or improvements in the vicinity. Accessibility to clear and reliable communications. which can continue to function in the event of an emergency or natural disaster. may help to enhance the general health, safety, and welfare of the citizens of Chula Vista. The proposed monopalm cluster and equipment shelter will not create a negative visual impact as it will conform to the existing environment and landscape. I/-/l Resolution No. Page 3 3. That the proposed use will comply with the regulations and conditions specified in the code for such use. The proposed use will comply with the conditions of the Conditional Use Permit, PCC- 02-39 as recommended by Planning Commission and approved by the City Council. All necessary permits from the City to install, operate, and maintain the facility will be obtained 4.) That the granting of this Conditional Use Permit will not adversely affect the General Plan of the City or the adopted plan of any government agency. The proposed use is consistent with the general plan of the city. According to the Eastern Territories Area Plan Section of the General Plan, most urban development will take place in the Eastern portion of the City. It is Goal #2 of said Area Plan to accommodate and regulate such development. The proposed cellular facility will help accommodate the communication needs of such high urban developrnent throughout the Southbay, as well as the Eastern portion of the City. It is a passive use and therefore will not adversely affect the policy and goals of the General Plan. V. TERMS OF GRANT OF PERMIT The City Council hereby grants Conditional Use Permit PCC-02-39, subject to the following conditions. Planning and Building Department: 1. Construct the Project as shown or described in the application, elevations, photo simulations and other exhibits submitted for review at the City Council public hearing dated 2. Applicant shall comply with all sections of Title 19 (Zoning) of the Municipal Code, and all other applicable City Ordinances in effect at the time of building permit issuance. 3. Applicant shall cooperate in good faith with other comrnunications companies in co- locating additional antennas on subject property provided said co-Iocatees have received a conditional use permit for such use at said site rrom the City. Permittee shall exercise good faith in co-locating with other cornmunications companies and sharing the permitted site, provided such shared use does not give rise to a substantial technical level- or quality-of-service impairment of the permitted use (as opposed to a competitive conflict or financial burden). In the event a dispute arises as to whether permittee has exercised good faith in accommodating other users, the City may require a third party technical study at the expense of either or both the permittee and applicant. 4. Comply with ANSI standards for EMF emissions. Within six (6) month of the Building Division final inspection of the project, the Applicant shall submit a projeçt /I-/f Resolution No. Page 4 implementation report to the Director of Planning and Building, which provides cumulative field measurements of radio frequency (EMF) power densities of all antennas installed at subject site. The report shall quantify the EMF emissions and compare the results with currently accepted ANSI standards. Said report shall be subject to review and approval by the Director of Planning and Building for consistency with the project proposal report and the accepted ANSI standards. If on review the City in its discretion finds that the Project does not meet ANSI standards, the City may revoke or modifY this conditional use permit. 5. Ensure that the project does not cause localized interference with reception of area television or radio broadcasts. If on review the City, in its discretion, finds that the project interferes with such reception, the City may revoke or modify the Conditional Use Permit. 6. Obtain building permits from the Chula Vista Building Division. The project must comply with all applicable building codes including the 1998 CBC and CEC; also structural calculations will be required. 7. A graffiti resistant treatment shall be specified for all wall and building surfaces. This shall be noted on any building and wall plans and shall be reviewed and approved by the Planning Director prior to issuance of building permits. Additionally, the project shall conform to Sections 9.20.055 and 9.20.035 of the C.V.M.C. regarding graffiti control. 8. If applicable, the power source for the proposed project shall be independent of existing site facilities. Electrical service connections and the locations of related components such as meters and transformers shall be coordinated with SDG&E and City of Chula Vista Electrician (Terry Strauwald, 619-691-5020) prior to issuance of building permit. The proposed facility may not use said power source prior to final approval. Disruption of existing site improvements and facilities, including site landscaping improvements, resulting from the installation of said electrical services shall be replaced/repaired in kind subject to the appropriate City approval(s). 9. The monopalm and four Canary Palms shall be of varying heights to provide for a naturalistic setting and like the existing palms on the site, shall be in the configuration of the five Olympic Rings. 10. The equipment shelter shall be compatible with the architectural features (including coIor and design) of the Visitor Center. 11. This conditional use permit shall become void and ineffective if not utilized within one year from the effective date thereof, in accordance with Section 19.14.260 of the Municipal Code. Failure to comply with any conditions of approval shall cause this permit to be reviewed by the City for additional conditions or revocation. 12. This permit shall be subject to any and all new, modified or deleted conditions imposed after approval of this permit to advance a legitimate governmental interest related to /1-/7 Resolution No. Page 5 health, safety or welfare which the City shall impose after advance written notice to the Permittee and after the City has given to the Permittee the right to be heard with regard thereto. However, the City, in exercising this reserved right/conditon, may not impose a substantial expense or deprive Permittee of a substantial revenue source, which the Permittee cannot, in the normal operation of the use permitted, be expected to economically recover. 13. Applicant/operator shall and does hereby agree to indemnifY, protect, defend and hold harmless City, its Council members, officers, employees, agents and representatives, rrom and against any and all liabilities, losses, damages, demands, claims and costs, including court costs and attorneys' fees (collectively, "Iiabilities") incurred by the City arising, directly or indirectly, from (a) City's approval and issuance of this conditional use permit, (b) City's approval or issuance of any other permit or action, whether discretionary or non-discretionary, in connection with the use contemplated herein. Applicant/operator shall acknowledge their agreement to this provision by executing a copy of this conditional use permit where indicated, beIow. Applicant's/operator's compliance with this provision is an express condition of this conditional use permit and this provision shall be binding on any and all of Applicant's/operator's successors and assigns. 14. This permit shall expire five (5) years after the date of its approval by the Planning Commission. After five (5) years, the Applicant may request an extension of this conditional use permit by the Zoning Administrator. The Zoning Administrator shall review this conditional use permit for compliance with the conditions of approval and shall determine, in consultation with the applicant, whether the project needs to be modified from its original approval as part of the extension approval. VI. EXECUTION AND RECORDATION OF RESOLUTION OF APPROVAL Execute this document by making a true copy of this letter of conditional approval and signing both this original letter and the copy on the lines provided below, said execution indicating that the property owner and applicant have each read, understood and agreed to the conditions contained herein, and will implement same. Upon execution, the true copy with original signatures shall be returned to the Planning Department. Failure to return the signed true copy of this document shall indicate the property owner/applicant's desire that the project, and the corresponding application for building permits and/or a business license, be held in abeyance without approval. Signature of Property Owner Date Signature of Representative Date 11- ..<,0 -"---. Resolution No. Page 6 VII. CONSEQUENCE OF FAILURE OF CONDITIONS If any of the foregoing conditions fail to occur, or if they are, by their terms, to be implemented and maintained over time, if any of such conditions fail to be so implemented and maintained according to their terms, the City shall have the right to revoke or modify all approvals herein granted, deny, or further condition issuance of all future building permits, deny, revoke, or further condition all certificates of occupancy issued under the authority of approvals herein granted, institute and prosecute litigation to compel their compliance with said conditions or seek damages for their violation. Developer or a successor in interest gains no vested rights by the City's approvaI of this Resolution. vIII. INVALIDITY; AUTOMATIC REVOCATION It is the intention of the City Council that its adoption of this Resolution is dependent upon the enforceability of each and every term, provision, and condition herein stated; and that in the event that anyone or more terms, provisions, or conditions are determined by a Court of competent jurisdiction to be invalid, illegal, or unenforceable, this resolution and the permit shall be deemed to be automatically revoked and of no further force and effect ab initio. THIS RESOLUTION OF APPROVAL IS HEREBY PASSED AND APPROvED BY THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA, THIS DAY OF 2002. Presented by: Approved as to form by: Robert A. Leiter Director of Planning & Building H:\ATTORNEY\OTC WIRELESS FACILlTY.DOC 11--<) COUNCIL AGENDA STATEMENT ITEM /~ MEETING DATE: June 11, 2002 ITEM TITLE: Resolution approving the City's application for grant funds under the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 for construction of a new library at the northwest comer of East H Street and Paseo Ranchero (Rancho del Rey Branch Library); making all necessary certifications, including certifying the Library project budget and committing local matching funds and supplemental funds; approving the Joint Cooperative Agreement with the Chula Vista Elementary School District for the joint venture project; authorizing the Mayor to execute said agreement and all documents necessary to complete the grant application; and adopting the Mitigated Negative Declaration, IS-02-40. SUBMITTED BY: Deputy City Manager palme~ REVIEWED BY: City Manager e 9~'d On August 20, 2001 the City Council directed staff to prepare an application for a "California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000" for the construction of the Rancho del Rey Branch Library. Over the past nine months, City staff and consultants have been working to complete all the necessary pieces of the Library Bond Act application. (see ATTACHMENT A - Library Bond Act Application) RECOMMENDATION: That Council approve the resolution... (a) Approving the City's application for grant funds under the California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 for construction of a new library at the northwest comer of East H Street and Paseo Ranchero (Rancho del Rey Branch Library); (b) Certifying the project budget of $22,395,200 contained in the Library Project Budget section of the Application Form; (c) Committing the City's local matching fund amount of $5,804,470 identified in the Library Project Budget as required by Education Code section 19995(a), of which $649,355 is for the appraised value of the developable land on the library site, acquired more than three years prior to the submission of the grant application, and credited to Local Matching Funds per Education Code Section 19995(c); ITEM ~,PAGE 2 MEETING DATE: June 11,2002 (d) Committing to provide supplemental funds of$5,811,000 necessary to complete the project at the level stated in the project budget; (e) Certifying the availability of local matching fimds of $5,804,470 and supplemental funds of $5,811,000 specified in the project budget when they are needed to meet cash flow requirements for the project; (f) Committing to operate the completed facility and providing public library direct service; committing that the facility shall be dedicated to public library direct service use for a period of 40 years following completion of the project; (g) Certifying the accuracy and truthfulness of all information submitted in the Application Form and the required supporting documents; (h) Approving the Joint Cooperative Agreement with the Chula Vista Elementary School District for the joint venture program; (i) Authorizing the Mayor to execute said agreement and all documents necessary to complete the grant application; 0) Adopting the Mitigated Negative Declaration, IS-02-40. BOARD/COMMISSION RECOMMENDATION: At their meeting of May 22, 2002 the Library Board of Trustees approved the conceptual plan and the plan of service, and voted unanimously to submit the application to the City Council for consideration. The Design Review Conunittee has met twice in workshop settings (March 4, 2002 and April 15, 2002) to review the conceptual plans as they progressed. The Chula Vista Elementary School Board approved the Cooperative Agreement for the joint- venture program at their meeting of May 7, 2002. At their meeting on May 13, 2002, the Resource Conservation Conunission unanimously recommended that Initial Study IS-02-40 and the Mitigated Negative Declaration be accepted. DISCUSSION: In March 2000, voters passed the California Reading and Literacy Improvement and Public Library Construction and Renovation BondAct (Proposition 14). The bond act authorized $350 million for public library construction and renovation throughout the state. One of the hallmarks of the bond act is that it encourages cooperation between public libraries and public K-12 school districts. Under the proposed rules and regulations for the bond act, these joint-use projects may be one of two types, either a co-located library or joint-venture project. MEETING DATE: June 11 ~ 2002 In April 2001, the Library hired Beverley Simmons and Associates to conduct a needs assessment for a new branch library. In August 2001, City Council considered a report analyzing branch library options in eastern Chula Vista. At that meeting the Council voted to direct staff to Prepare a "California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000" Grant Application for the Construction of the Rancho Del Rey Library at East H Street and Paseo Ranchero. Since August staff has been working on all the necessary components of the Library Bond Act application. They include: · Boundary survey of the site · Geotechnical report · CEQA documentation · Preliminary title report · Verification of site ownership · Property appraisal · Cooperative agreement with the school district for a joint-use (joint venture) project · Community Library Needs Assessment · Library Plan of Service · Library Building Program · Conceptual building plan · Projected cost estimates · A completed 29 page long application form Final (codified) Title 5 and Title 24 Library Bond Act Regulations were approved in December 2001 and became effective in January 2002. Staff has attended a workshop on How to Apply for a Library Bond Act Grant" in order to completely understand the complex rules and regulations. Below is a brief summary of the major elements of the Bond Act Application: _Community. Needs Assessment The Chula Vista Public Library has a long history of community involvement in its programs and projects. The South Chula Vista Branch Library was planned and developed with wide community involvement and support. The 1998 Master Plan involved extensive community meetings and key interviews, and included a telephone survey of residents. The recently completed Library Strategic Plan 2002-2006 also involved extensive community participation on the planning team. The Community Library Needs Assessment for the Rancho del Rey Branch Library follows the same tradition in obtaining and incorporating information from the community into the Library's planning efforts. ITEM /~PAGE _4 MEETING DATE: June 11, 2002 The needs assessment obtained community involvement fi:om a broad section of the community. Individual residents, both users and non-users of library services, were reached through the telephone survey and were invited to the community meetings. Community leaders and representatives of key community organizations were interviewed individually and in small groups. Special interest groups, including elementary and preschool educators, were interviewed in small groups. A survey of the day care providers in the service area was also conducted. In all, 132 individuals participated in the community meetings and interviews. Another 400 individuals were interviewed during the telephone survey, and 12 of 15 identified day care providers/private schools responded to a survey. In addition, at a community meeting regarding the concept plan, 15 people completed a Library technology questionnaire. The completed needs assessment represents the compilation, analysis and synthesis of the information gathered along with other data. It supports the need for a regional size branch library in the northeast quadrant of the city as identified in the 1998 Library Facilities Master Plan. It is one of four regional-size branch libraries called for in both the 1987 and 1998 Library Facilities Master Plans (see ATTACHMENT B - Library Service Area Map). The Rancho del Rey Branch Library will serve 47,134 residents of that northeast quadrant. Each one of the four branches will eventually serve approximately 50,000 people. In fact, it is estimated that the Rancho del Rey Branch Library service area will actually have 57,000 residents at build-out in 2025. Although there are existing branch libraries in three of the four quadrants of the City, there is currently no branch library in northeast Chula Vista. The 47,134 residents must therefore drive to either the joint-use library in southeast Chula Vista (only open 24 hours per week) or to the full service Civic Center Branch Library, located cross-town, or approximately 5 miles fi:om the center of the northeast quadrant. The needs assessment also corroborates the adopted library service responses found in the Chula Vista Public Library Strategic Plan 2002-2006, which the Council reviewed and accepted on May 14, 2002. Those service responses specific to the Rancho del Rey Branch Library are: · Library as a Community Center (Commons) · Library as a source for pleasure reading (Current Topics and Titles) · Programs to help children read (Lifelong Learning and Basic Literacy) · Services to help find information (General Reference) Library Building Program The Library Building Program Team, again including consultant Beverley Simmons, worked together for many months beginning in spring 2001 to internalize the needs assessment process, attend and carefully listen to focus groups and community meetings, and discern possibilities for a collaborative program with the Chula Vista Elementary School District. The Building Program Team was grouped into several working units that met simultaneously to discuss and make recommendations on their respective specialties. The teams, with sub-groups /2-q ITEM ~; PAGE 5 MEETING DATE: June 11, 2002 if appropriate, focused on core library services and possible service responses, collaborative services, early childhood services, customer services, technology services, staffing, and space adjacencies. The teams also considered the data from the needs assessment, thc initiatives and goals from thc Strategic Plan, and the identification of key library service responses in developing the building program. Thc result is a 190-page document that provides an overview of the project, discusses thc relationship of the Library Building Program to the architectural design process, and identifies thc roles and interrelationships of the library building team members. Thc plan outlines thc general requirements including occupancy, type and size of collections, flexibility, staff efficiency, energy efficiency, fenestration, space finishes, access for the disabled, acoustics, environmental conditions, illumination, power and data communication requirements, security systems, signagc, audio-visual systems, special relationships, and furnishings and equipment. Conceptual Plan (see ATTACHMENT B - Site and Elevation Drawings) On February 5, 2002, City Council approved a contract with Carrier-Johnson to prepare the conceptual design plan for the library. Library staff and staff from Can'ier-Johnson conducted a town hall style conununity input session on thc future library on February 13, 2002. After reviewing the needs assessment, reading the Library Building Program, and listening to the community members, the architects prepared a conceptual plan for the branch library. The site plan has been developed to place the Rancho del Rey Branch Library directly on the comer of East H and Pasco Ranchero in order to ensure that the branch has considerable civic presence (as requested by the community). The site plan also shows two ingress and egress points, as approved by thc City's Traffic Engineer, one off of Pasco Ranchcro and a right turn in and right turn out only drive-way on East H Street. There will also bca deceleration lane on H Street to allow safe turns into the library site. The plan provides for 175 parking places. Thc plan has also been developed in manner to best site the library vis-a-vis the Fire Station and the Fire Training Tower. City staff and staff from Carrier-Johnson have met with Fire Department staff on a number of occasions to address issues related to the fire station and fire training tower. In the course of these meetings, a number of positive solutions have been found to alleviate thc amount of potential water spray drifting onto the library parking lot. These include thc creation of a wall and drainage system at one end of thc fire training area and the installation of mature trees along thc perimeter of the training area. A conceptual floor plan has been developed for a 36,392 square foot library, which provides for all appropriate functional adjacencies for the Customer Service Desk, Circulation, Children's Room, Adult Reference, etc. Because of the elevation changes on the site, pedestrian access from East H and Paseo Ranchero will occur on a mezzanine level, while the bulk of the library will be on the ground floor level, off the parking lot. ITEM /2, PAGE _6 MEETING DATE: June 11,2002 The library facility will be one of the most significant new buildings in the community. Therefore, to maintain its scale and relationship within the overall context, Carrier-Johnson proposes a building, which has been divided into a series of identifiable volumes. The use of warmly colored, natural materials such as beige plaster, gold colored stone tile and copper or rust colored metal roofing will reflect the existing palette of the community's architecture. The main floor of the library is set below the intersection allowing it to have a modest profile on this significant comer. Canopies attached to the library add pedestrian scale, while glass entries dramatically accent major access points into the building. As a two-story facility, the library will not overwhelm the existing buildings and will be a welcome addition to the Rancho del Rey area. On April 24, the public was invited to a town hall meeting on the design's progress. At the conclusion of Gordon Carrier's presentation, the members of the audience applauded the architect's work. Reaction to the plan was incredibly positive from everyone in the audience. Subsequently the Library Board of Trustecs has also voted to endorse the design. Joint-Venture/Cooperative Agreement (see ATTACHMENT C Cooperative Agreement between the City of Chula Vista and the Chula Vista Elementary School District) One of the hallmarks of the programming at the Rancho del Rey Branch Library will come as a result of a joint-venture with the Chula Vista Elementary School District. The community expressed their desire for such collaboration during the preparation of the Library Strategic Plan. The joint-venture agreement with the District meets this goal by providing a unique set of services at the Rancho del Rey Branch Library. The Cooperative Agreement between the City and the District commits the Library and the District to provide services consistent with the intent of the agreement for a period of 20 years from the effective date. These programs are: · Early Childhood Resource Center The "Bom to Read" Family Resource Center, located at the Rancho del Rey Branch Library, will provide children (infancy through kindergarten) and their parents, caregivers, and teachers with an Early Education Specialist, library books and materials, and programming to reinforce early childhood literacy skills, language skills, and parenting skills. · After-School Program The Educational Services Division of the Library Department designs and implements the STRETCH and DASH elementary after-school programs at 29 elementary schools within the District. This very popular program will be administered from the Rancho del Rey Branch Library. ITEM /f~ PAGE _7 MEETING DATE: June 11, 2002 · Delivery of Library Materials Program This delivery system, administered from the Rancho del Rey Branch, will ensure that public library materials are available to elementary school students This cooperative agreement addresses the fact that both the City and the District cannot allocate unidentified resources and unappropriated funds for future programs. Instead, this agreement specifies that a joint City-District Governance Board will annually identify each program's specific services and budget, funding sources, personnel, operational details, and evaluation criteria. These programs will be recommended to the District's Board of Education and the City Council for approval in a Memorandum of Understanding during the annual budget process. The three joint-venture elements outlined in the cooperative agreement are incorporated into the Rancho del Rey Branch Library's Plan of Service, which is discussed below. Plan of Service (see ATTACHMENT D - Rancho del Rey Branch Library Plan of Service) The State Library is requiring a detailed plan of service for any proposed project. The plan is heavily based upon information and findings from the community needs assessment. The branch's plan of service is based upon the outcomes of the Chula Vista Public Library's five year Strategic Plan (2002-2006). The Strategic Plan identifies the six primary service responses to be provided by the system. As a result of considerable input from the residents (via telephone surveys, town hall and focus group meetings, etc.) the Rancho del Rey Branch Library will concentrate on five of those: Basic Literacy, Commons/Community Center, Current Topics and Titles, General Information, and Lifelong Learning. The Rancho del Rey Branch Library will be a full service library. It is anticipated to be open 63 hours per week to serve the needs of the community. Public services will be enhanced by having one exceptionally long day of service - opening at 7am and closing at 1 Opm on Wednesdays. The library as a Community Center is one of the most important features of this facility. Time and time again, the public has asked that there be "a there there" (ale the famous quote by Gertrude Stein) in northeast Chula Vista. The community craves something more than just grocery stores and big box retailers. They want the Rancho del Rey Branch Library to serve as the central gathering point, the focal point, and the heartbeat of the community. Therefore, there will be numerous programs and events for adults, young adults and children, meeting rooms for community groups to use, art and history displays, and a Friends bookstore and caf6 to use as a neighborhood living room. Staff and volunteers will provided a broad range of services to a multi-cultural, family oriented clientele. Library users will begin their visit to the branch by stopping at the one-stop Customer MEETING DATE: June 11,2002 Services Desk centrally located near the entrance and conve~ent to all parts of the building. Here patrons can sign up for a library card, pay their fines, reserve computer time, ask for directions or ask a reference question. Staff members, working on the floor (not sitting behind desks) in the clxildren's, reference/Internet and adult stacks areas, will support the Customer Service Desk. These Customer Service Representatives will be easily identifiable to patrons and will be able to offer assistance with thc catalog, teach someone how to do an Intemet search, find a particular book or subject area, or answer a detailed question. This sta££of"rovers" will be available in al~l areas of the library during all open hours, except during the extended hours o£ 7-10 am and 8-10 pm on Wednesdays. The Library will be able to support this high level of hands-on customer service because it intends to further automate circulation services. By using a Radio Frequency Identification (RFID) based system, self-check-out will be a greatly enhanced experience for the library patron and self-check-in (with an automated sorting system) will now be a viable option. As a result, the Library intends to transfer many positions now devoted to circulation functions to information and reader's services. Of course, there will still be someone available to help with a circulation related exception or question. Staff and public both will have access to an incredible range of materials at the Rancho del Rey Branch Library. There will be a collection of over 170,000 books, audio-visual materials and newspapers and magazines. Because the service area has a large Hispanic and Spanish speaking population, over 28,000 items will be in Spanish. Additionally, there will also be an 8,700 Filipinana and a 4,000 Pan-Asian Cultural Collection in reflection of the community's diversity. Library users will also have access to a wealth of electronic resources via the Library catalog and/or website, including numerous subscription databases and well-regarded free Intemet sites. The centerpiece of the Rancho del Rey Library will be the unique joint-venture with the Chula Vista Elementary School District. The "Bom to Read" Center will provide eastside residents with something their westside counterparts have long had...access to a community hub for healthy child and family development, parent and community involvement, and life-long literacy beginning at birth. The "Bom to Read" Family Resource Center is designed to be a place for early childhood information, parent education, and family support. It will especially concentrate on teaching the joy of reading since a child's earliest experiences with language and literacy begin the first months of life and form a critical foundation for later reading success. Working under the guidance of an Early Childhood Specialist, the "Born to Read" Center will ensure that neighborhood children are ready to read as the move from infancy, to preschool, to kindergarten and into first grade. Partnerships and collaboration will be essential to the success of the Rancho del Rey Branch Library. The Elementary School District is, of course, involved with the joint-venture programs. But there will also be partnerships with nearby Southwestern College and the Chula Vista /7- ITEM [~,~ PAGE 9 MEETING DATE: June 11~ 2002 Coordinating Council in order to ensure that the "Bom to Read" Center flourishes. The branch will also collaborate with the YMCA and the Chula Vista Fire Department, both of which are neighbors to the site, on programming and special events, which will especially appeal to children and young adults. The Rancho del Rey Branch Library will bring equity of service to northeast Chula Vista by ensuring that 47,000 people do not have to go without library service. It will bring the community a sense of place, it will teach young children how to read, it will provide teens with a place to gather, students with a place to study, and adults a place to reflect and learn. It will be a great library. Environmental Impact (see ATTACHMENT E - Mitigated Negative Declaration, IS-02-40 and accompanying letter) The City's Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and has conducted an Initial Study, IS-02-40 in accordance with the California Environmental Quality Act. Based upon the results o£the Initial Study, the Environmental Review Coordinator has determined that the project could result in significant effects on the environment. However, revisions to the project made by or agreed to by the applicant would avoid the effects or mitigate the effects to a point where clearly no significant effects would occur. Therefore, the Environmental Review Coordinator has prepared a Mitigated Negative Declaration, IS-02-40. During the public review and comment period for the draft Mitigated Negative Declaration (MND), a comment letter was received from the California Department of Fish and Game (DFG), in which they "...recorarnend some additional measures to further avoid or minimize potential impacts to sensitive biological resources." The Environmental Review Coordinator concurs with some of DFG's recommendations; in such cases, language has been added (denoted by underlining) to several of the mitigation measures contained in the final MND in order to achieve greater consistency with the Preserve adjacency guidelines contained in the City's Draft MSCP Subarea Plan. The Subarea Plan has been approved by the Council and has been reviewed and commented on by DFG and the U.S. Fish and Wildlife Service (FWS). However, where DFG's recommendations are not supported by or are inconsistent with the Subarea Plan, one example of which is discussed below, it is the opinion of the Environmental Review Coordinator that it is not appropriate to modify the mitigation measures per DFG's recommendations. The Environmental Review Coordinator does not concur with DFG's recommendation to require a 2:1 mitigation ratio for possible future impacts to coastal sage scrub associated with the tentatively planned pedestrian pathway along the western boundary of the fire station, outside of ITEM /~, PAGE 1~0 MEETING DATE: June 11v 2002 the proposed MSCP Preserve.~ According to the City's Draft MSCP Subarea Plan, the mitigation ratio for impacts to coastal sage scrub outside of the Preserve would be either 1:1 or 1.5:1, depending upon the location of the mitigation area. If "take" authorization has not been granted to the City by the time this element of the project is implemented, then an individual "take" permit would need to be obtained for this impact; in such cases, mitigation ratios are negotiated by the applicant and the applicable agency (or agencies) on a case-by-case basis. Because the mitigation ratio that will be applicable to the pedestrian pathway, if pursued, is speculative at this time, it is the opinion of the Environmental Review Coordinator that an exact mitigation ratio requirement should not be specified in the MND. Total Pro. ieet Cost The firm of Campbell-Anderson & Associates, Ine, has developed the cost estimate for the building construction and site development of the project. The architects, Library staff and staff from Building and Park Construction have assisted with the development of the other costs. Building Costs $10,329,481 Site Costs $ 3,699,769 Sub-total $14,029,2502 Books & Materials $ 3,470,600 FF&E $ 2,418,100 Land Value $ 1,855,300 Interior Signage $ 72,800 Public Art $ 86,800 Fees/Permits $ 86,250 Misc. $ 376,100 Sub-total $ 8,365,9S0 Grand Total $22,395,200 State Grant Share $10,779,730 DIF Share $11,615,470 Last August, staff when Council directed staff to prepare the grant application, the total project cost was estimated to be approximately $12.5 million. Today it has increased by $10 million. The reasons for the increase are: ~ The pedestrian pathway, proposed to go around the back of the fire station, with a SDG&E easement is not part of the grant application. SDG&E has not given its approval for the pathway. Staff may pursue this as a future project depending upon funding, community interest, and SDG&E approval. 2 These costs include architect and engineer's fees, other consultant fees, and staff time. 12- rio ITEM [~ PAGE 11 MEETING DATE: June 11, 2002 · The project was originally planned to be a 30,000 square foot building. Today it is at 36,392 square feet. The square footage has increased in order to ensure that the project is able to meet all of the program elements outlined in the Plan of Service including the "Bom to Read" Family Resource Center and the goal of providing 3 books per capita system-wide. The square footage also increased because the building became two stories in order to accommodate pedestrian access at the comer of East H Street and Paseo Ranchero. The community deemed visibility and easy/convenient community access as essential. These various factors will help make the City's grant application more competitive. · The August 2001 estimate was based upon a construction cost of $150 per square foot, which was the cost to build the new Carlsbad Library (opened in 2000). However, in the final Rules and Regulations the State Library set a square foot construction price cap for San Diego County at $195.94. The cost estimate for construction of Rancho del Rey Branch Library ultimately came in at $194.79 a square foot (just under the cap). Therefore, at 36,392 square feet, the total cost for pure construction only is $7,088,800 in 2002 dollars. However, it grows to $8,678,800 when taking into account the State allowed inflation factor and the construction contingency fund. · The cost to acquire the 170,100 opening day volumes has increased by $1.2 million over the August 2001 estimate due to the fact that staff was originally estimating a volume count of 120,000 volumes for a 30,000 square foot library. · Site development costs are also higher than originally guesstimated due to the need to cut into H Street for a driveway, add a deceleration lane on H Street, and provide significant screening and mitigation for the fire training facility. · The total cost also includes the appraised value of the land at $1,855,300 for 4.26 acres. Staff originally guesstimated $718,740 for 3 acres. Operating Budget If awarded the grant in round one, the Rancho del Rey Branch Library should open in February 2005. Based upon the Plan of Service, staff estimates that first full year of operating costs (Fy 2005-06) will approximately be: Library salaries $1,300,0003 Supplies & services $ 25,000 Maintenance & utilities $ 362,000 MIS & technical $ 365,000 Total $2,052,000 3 This figure includes the MOU approved cost of living increases through FY 2004-05. ITEM ~:% PAGE 12 MEETING DATE: June 11, 2002 Based upon a Rancho del Rey Branch Library February 2005 opening, total operating costs in FY 2004-05 would be less than half of this total. In FY 2006-07, the opening day collection would be complete and the ongoing cost to maintain the collection is estimated to be $213,000 annually. Between now and when the branch library opens, considerable efforts will be made to reduce operating costs as much as possible. That tweaking includes another review of all staffing allocations at all branches and an analysis of whether EastLake Library should continue in operation as an interim branch before the opening of the Eastem Urban Center branch library. Conclusion Staff has prepared all the required elements of the Library Bond Act application and is prepared to submit them, pending Council approval, to the California State Library by the deadline for first round consideration-- Friday, June 14. The State Library staff will first review the applications for technical compliance. Those that comply will be forwarded to the Bond Act Board for formal consideration. The members of the Board are: · Dr. Kevin Starr - California State Librarian · Philip Angelides - California State Treasurer · Dede Alpert - California State Senator · Ellen Corbett - California State Assemblywoman · Timothy Gage - Director of California Department of Finance · Barton Pachino-Governor's appointee The Board will award grants totaling no more than $150 million in this first round. It is expected that there will be considerable competition for these funds. At least seven public library projects in the County, including National City, are being submitted for first round consideration. If Chula Vista is not awarded a grant in round one, we may re-submit (applications are not automatically rolled over to round two) for consideration in the second cycle. Those applications will be due in March 2003 and the Bond Board is expected to award $110 million at that time. All remaining bond act funds will be awarded in a third cycle for which applications are due in January 2004. Because the entire application package is over 500 pages, only the most relevant portions are included in this agenda statement (i.e., the application itself, the conceptual plan drawings, the branch library's proposed Plan of Service, etc.). One complete package is available in the Council Office for review by Council members. ITEM /~, PAGE 1~ MEETING DATE: June 11~ 2002 FISCAL IMPACT: Should the City of Chula Vista be awarded a Library Bond Act grant, the project costs will total $22,395,200. Of that amount, the grant will reimburse the City $10,779,730. The Public Facilities Development Impact Fee will pay for the remaining $11,615,470. The Library is expected to open in winter 2005. The first full year of operations (FY 2005-06) are expected to cost $2,052,000. ATTACHMENTS: A- Library Bond Act Application B- Library Service Area Map C- Site and elevation drawings D- Cooperative Agreement between the City of Chula Vista and the Chula Vista Elementary School District E- Rancho del Rey Branch Library Plan of Service F- Mitigated Negative Declaration, IS-02-40 and accompanying letter from Fish & Game Attachment A Section 20440, Appendix 1 APPLICATION FORM CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FUNDS Administered by the California State Library, Office of Library Construction The applicant local jurisdiction, pursuant to the Education Code, Title 1, Division 1, Part 11, Chapter 12, Articles 1.3, sections 19985-20011 and Title 5, Division 2, Chapter 3, sections 20430-20444 of the California Code of Regulations, hereby makes application for a state matching grant for the construction or remodeling of the public llbraq/ facility described herein and in all supporting documents: APPLICATION FORM INSTRUCTIONS: Limit comments throughout the entire form to the space provided unless otherwise stated. Single space responses, limiting type size to no smaller than f f points ff using a computer, or 12 pitch (elite) ff a typewriter is used. ~- Attechments shaft not be accepted unless required by regulation or called for in the application form. ~r Applicants shall submit a completed Application Form and six additional copies of the form. (See section 20440 for complete application submiffal requirements) 1. Official Name of Project: > Rancho del Rey Branch Library 2. Type of Applicant Jurisdiction: · (Check one only) I City: ~ County: © City/County: © District: © I 3. Grant Applicant Name: · City of Chula Vista Legal name of jurisdiction that will own building (For multipurpose projects, list the legal name of the jurisdictions that will own the public library portion of the multipurpose buildingJ 4. Authorized Official of the Applicant Jurisdiction: · Shirley A. Horton Mayor, Chairperson of Board of Supervisors, Head of Special Dis~ct, authorized to sign the application Title: · Mayor Phone:· (619)691-5044 E-mail: · shorton('~__ ci.chula-vista.ca.us Address: > City of Chula Vista 276 Fourth Avenue, Chula Vista, CA 91910 5. Project Coordinator: · Shauna Stokes Name of individual who will have administrative control over the project for the applicant local jurisdiction Title: · Administrative Services Manager Phone: · (619) 476-5376 X 3140 E-mail: · sstokes(-¢_ ci.chula-vista.ca.us Address: · City of Chula Vista, Library Department, 365 F Street, Chula Vista, CA 91910 1 6, Alternate Project Contact Person: · Paula Brown If the project coordinator is unavailable, the contact person shall be authorized to act in the capacity of the project coordinator. Title: · Assistant Library Director Phone: · (619) 691-5068 E-mail: · pbrown@chulavista.lib.ca.[m Address: · City of Chula Vista, Library Department 365 F Street, Chula Vista, CA 91910 7. Head of Planning Department.' · Robert Leiter (For the applicant jurisdiction, if applicable. Special Districts are exempt.) Title: · Director of Planning and Building Phone: · (619) 691-5101 E-mail: · bleiter~ci.chula-vista.ca.us Address: · City of Chula Vista, Planning and Building Department, 276 Fourth Avenue, Chula Vista, CA 91910 8. Head of Public Works or General Services Department: · John Lippitt If Applicable: Head of Public Works or General Services Department for the applicant jurisdiction. Special Districts are exempt. Title: · Director of Public Works Phone:· (619)691-5294 E-mail: · '-- '. -' t Address: · City of Chula Vista, Public Works Department 276 Fourth Avenue, Chula Vista, CA 91910 9. Operating Library Jurisdiction: · City of Chula Vista Public Library Legal name of library that will operate the public library. 10, Library Director Name: · David J. Palmer Public library director for the library jurisdiction that will operate the public library. Title: · Deputy City Manager/Library Director Phone: · (619) 691-5170 E-mail: · dpalmer@chulavista.lib.ca.us Address: · City of Chula Vista, Library Department 365 F Street, Chuta Vista, CA 91910 11. Alternate Library Contact Person: · Paula Brown If the library director is unavailable, the contact parson shall be authorized to act in the capacity of the library director. Title: · Assistant Library Director Phone: · (619) 691-6068 E-mail: · obrownC'~__ ch ulavista.lib.ca.us Address: · City of Chula Vista, Library Department 365 F Street, Chula Vista, CA 91910 '12. Library Building Program Consultant: · Beverely Simmons and Associates (if applicable) Title: · Consultant Phone: · (805)659-2628 E-mail: · simmons415~aol.¢om Address: · 133 North Linden Drive Ventura, CA 93004 2 13. Technology Planning Consultant · N/A (if applicable) Title: · Phone: · E-mail: · Address: · 14. Project Architect: · Gordon Carrier License # · C19621 Providing construction budget estimate and/or conceptual plans. Title: · Principal Phone: · (619)239-2353 E-mail: · arc@carrier_iohnson.com Address: · Carrier Johnson, 1301 Third Avenue San Diego, CA 92101 15. Project Manager: · Ren60iivo (if applicable) Title: · Assistant Director Phone: · (619) 397-6088 E-mail: · rolivo@ci.chula-vista.ca.us Address: · City of Chula Vista, Office of Building and Park Construction 276 Fourth Avenue, Chula Vista, CA 91910 16. Construction Manager: · Ren60livo (If applicable) Title: · Assistant Director Phone: · (619) 397-6088 E-mail: · rolivo@ci.chula-vista.ca.us Address: · City of Chula Vista, Office of Building and Park Construction 276 Fourth Avenue, Chula Vista, CA 91910 17. Construction Cost Estimator: · Graham C. Anderson (Ir applicable) Title: '> Principal Phone: · (858)455-8086 E-mail: · gcanderson@camDbellanderson.com Address: · Campbell-Anderson & Associates, Inc. 5405 Morehouse Drive, Suite 310, San Diego, CA 92121 18. Hazardous Materials Consultant: · N/A (If applicable) Title: > Phone: · E-mail: · Address: · 19. Project Interior Designer: · N/A (if applicable) Title: · Phone: · E-mail: · Address: · 3 TYPE OF PROJECT New Public Library Building cross Total Project Square Foota.qe t. Construction of a New Public Library Building > 36,392 SF 2. Conversion of an Existing Building into a New Public Library Building · 0 SF 3, Conversion and Expansion of an Existing Building into a New Public Library · SF Gross Square Foota.qe Remodeling: · 0 SF Expansion: · 0 SF Priority: [] First P#ority "Joint Use" [] Co-Location Joint Use [] Joint Venture Joint Use [] Computer Center [] Shared Electronic/Telecommunications [] Family Literacy Center [] Subject Specialty Center [] Homework Center [] Career Center [] Other similar collaborative library services with direct benefit to K-'12 students Specify: · Delivery of library materials to schools/joint after-school programs [] Second Priority "All Others" Existing Public Library Building Gross Total Project Square Foota.qe 4. Remodeling an Existing Public Library Building · 0 SF 5. Remodeling and Expansion of an Existing Public Library Building · SF (Include both new & remodeled square footage.) Gross Square Foota.qe Remodeling: · 0 SF · Expansion: · 0 SF [] First Priority A public library project in the attendance area of a public school that has inadequate infrastructure to support access to computers and other educational technology. "inadequate infrastructure" is defined as an incoming telecommunication connection to a school building of equal to or less than 512 thousand bits per second (512K bps) Name of Public School: · N/A [] Second Priority "All Others" Field A ct Applicability (Joint use projects only) 6. IS the project subject to the Field Act? · [ YES © NO ~ J 4 Multipurpose Buildings (MultipurposeBuildingProjectsOnly) Is the project a Multipurpose Building? · [ YES © NO ~) J (A multipurpose building is a multi-occupant facility, part of which is a public library and part of which is used for other purposes.) Types of Multipurpose Building Uses & Square Footage Allocations Space Use SQ FT % I 1. Dedicated to Public Library Use · SF 0 (including Public Library / School Library Use, if Joint Uss Project) Line f SF divided by (Line I SF + Line3 S~ 2. Dedicated to "Other" Uses SQ FT A. Specif,/ · SF B. Specify · SF C. Specify · SF D. Specify · SF E. Specify · SF F. Specify · SF G. Specify · SF H. Specify · SF 3. Subtotal: Dedicated to "Other" Uses · 0 SF 0 Add Lines 2A ~F Line 3 SF dlvide~ by thru 2H SF (Line I SF + Line 3 SF) 4. Common Areas1 5. Subtotal: Total of Common Areast · SF Must e~ual Line 6 SF + Line 7 SF SQ FT 6. Public Library Pre Rata Share of Common Areas~ · 0 SF Llne S SF x % ln LIne f 7. "Other" Uses Pro Rata Share of Common Areas1 · 0 SF Line S SF x % ln Line 3 8. TOTAL MULTIPURPOSE BUILDING SQUARE FOOTAGE > 0 SF Add LInes ISF, 3 SF. & S SF 9. SF ATTRIBUTABLE TO PUBLIC LIBRARY USE · 0 SF Line l SF + Llne ~ $F ~ "Common Areas" are those areas of a multi-occupant building that are shared by all occupants, such as lobbies, vestibules, mechanical rooms, restrooms, custodial areas, delivery, shipping and receiving areas, loading docks, kitchenettes, audtiodums, meeting rooms, conference moms, and storage areas that are used by all parties of s multipurpose building. 5 -12 I Population Growth When providing the t980, 2000, and 2020 population figures below, the applicant shall count only those residents: (a) Within the official boundaries of the applicant jurisdiction, and (b) Within the service area of the proposed project, but (c) Exclude all people livin§ within the boundaries of other special district, county, or city public library service areas, for which there is no public library service contract with the applicant. All Projects: 1. Public library project's service area 1980 population: · 17,240 2. Source: · U.S. Census Bureau, 1980 Census 3. Population Percentage Change from 1980 to 2000: · 173% 4. Public library project's service area 2000 population: · 47,134 5. Source: · U.S. Census Bureau, 2000 Census 6. Population Percentage Change from 2000 to 2020: · 15% 7. Public library project's service area 2020 population: · 54,439 8. Source: · City of Chula Vista General Plan; Existing Policies-2030 Cities/County Forecasting Process Joint Use Projects (Both Co-location & Joint Venture Projects): 9. Project's public school attendance area(s) 1980 student population: > 1,680 10. Source: · Chula Vista Elementary School District 11. Population Percentage Change from 1980 to 2000: · 228% IZ Project'spublicschoolattendancearea(s) 2000studentpopulation: · 5,505 13. Source: · Chula Vista Elementary School Distdct 14. Population Percentage Change from 2000 to 2020: · 17% 15. Project's public school attendance area(s) 2020 student population: · 6,430 16. Source: · Chula Vista Elementary School District, City of Chula Vista General Plan 6 I Existing Library Facility Square Footage Existing Public Library: 1. The current gross square footage of the existing pubric library(s) being replaced is: > 0 SF if no existing public library facility, enter "0." Existing School Library: (Co-located Projects Only) 2. The current gross square footage of the existing school library(s) being replaced is: > 0 SF If no existing school library facility, enter "0." I Library Facilities Master Plan Describe the relationship of the proposed project to other existing or planned library facilities for the jurisdiction. The Rancho del Rey Library has been planned for since 1987. The City's 1987 and 1998 Library Master Plans set standards for library space in the City. The 1987 Master Plan, entitled Chula Vista Public Library Master Plan; Facilities Planning to the Year 2010, was developed by a joint venture of HBW Associates from Dallas and Michael Feerer & Associates from San Diego. The report, which was commissioned following the Montgomery annexation, the largest annexation in the State at that time, was designed to assess the City's future library facilities needs and outline the most appropriate, cost effective long-term strategy for )ublic libraries in Chuta Vista. The 1987 plan recommended that the City build three new regional libraries in the Montgomery/ora southwest), Sweetwater/Bonita (the Rancho del Rey area), and the Eastern Territories (southeast section), joining the existing library in the Central/Bayfront or northwest section of the City. During the 1990s, the City began to implement the 1987 Library Master Plan. in 1993, the EastLake Library opened on the campus of the EastLake High School. This branch was designed to serve as an interim service point until a permanent library could be built in the Eastern Territories. In 1995, the 37,000 Gross Square Feet (GSF) South Chula Vista Library opened to serv( the Uontgomery/Otay area. By early 1997 the City's Growth Management Oversight Commission was asking that the Library, Fire and PoJice Departments develop new reaster plans in light of expected growth of the city. Therefore, in Decereber 1997 the Library hired the firm of David M. Griffith and Associates to revise the 1987 plan. The 1998 Library Facilities Master Plan, which was accepted by Council in December 1998, is the Library's current blue print for future development. This plan calls for the construction of a 30,000 GSF branch library at the City owned Rancho del Rey site in the Sweetwater/Bonita area as soon as ~ossible. A second 30,000 GSF library is a;so recomreended in the Eastern Urban Center in the Otay Ranch area of the Eastern Territories in approximately 2015. The City's population at buildout in 2030 is expected to be approximately 275,000. The four regional libraries are geographically situated in each of the four quadrants of the City such that each will serve between 50,000 - 75,000 residents. The proposed Rancho del Rey Library will be one of these four. 7 Existing Library Facility Age of the See Definition of "Existing Public Library," section 20430. All Pro[ects 1. When was the existing public library building(s) that will be replaced or improved built? > N/A Year If no existing public library facility, enter "N / If proposed project will replace more than one building, list the oldest of the buildings. Co-Located Joint Use Proiects Only In addition to the information listed above: 2. When was the existing school library building(s) that will be replaced or improved built? > N/A Year If no existing school library facility, enter "N / If proposed project will replace more than one building, list the oldest of the buildings. [Condition of the Existing Library Facility See Definition of "Existing Public LibraG,," section 20430. All Projects 3, When was the most recent structural1 renovation or expansion of the existing public library building(s) that is to be replaced or improved by the proposed project? > N/A Year If no existing public library facility, enter "N lA" If proposed project will replace more than one building, list the oldest of the buildings. Co. Located Proiects Only In addition to the information listed above: 4. When was the most recent structural1 renovation or expansion of the existing school library building(s) that is to be replaced or improved by the proposed project? > N/A Year if no existing school library facility, e~ter "N lA" If proposed project will replace more than one building, list the oldest of the buildings. Pertaining to the load bearing elements of the building 8 Ownership and Availability Site 1. Is the library site currently owned by the applicant? [Yes (~) No 2, Will the library site be owned by the applicant? I Yes © No © 3. Wilt the library site be leased by the applicant? I Yes © No 4. If the library site will be leased, provide the name of the owner: > 5. Was the site acquired with funds from the "Class Size Reduction Kindergarten-University Public Education Facilities Bond Act of 1998"? I Yes © No [See Education Code section 19995(c)] 6. Is the site currently dedicated to the operation of a public library? 1 Yes © No E~uilding ~ForCo. vo~io. Project, Oniy~ 7. is the building to be converted currently owned by the applicant? [ Yes © No 8. Will the building be owned by the applicant? I Yes © No Title Considerations Site 9. Are there any exceptions to marketable mc©rd title? I Yes © No Building (ForConversionPmjectsOnly) 10. Are there any exceptions to marketable record title? I Yes © No Appraisal (No appraisal is required if the value of the land or building will not be claimed as an eligible project cost or a local matching fund credit,) Site 11. What is the appraised value of the library site? > $ 2,070,000 (or library portion of site, if multipurpose project) 12. Does the appraiser have a State Certified General Real Estate Appraiser's License? [Yes ~) ~o Building (ForConversionProjectsOnly) 13. What is the appraised value of the building? > $ (or library portion of site, if multipurpose project) 14. Does the appraiser have a State Certified General Real Estate Appraiser's License? I Yes © No /2 ISite Use Potential r Accessibility Describe the accessibility of the proposed site for the residents in the library service area: Equal Access Discuss the site's accessibility to all pads of the library service area and its location in relationship to the geographic center of the library service area. Discuss any natural and adificial barriers that may impede access to the site. The site is accessible by vehicle, bicycle or on foot from all directions. The site is approximately one mile Irom the geographic center of the 15 square mile library service area, the intersection of East "H" Street and Otay Lakes Road. The site is adjacent to a major east-west corridor, East "H" Street, and is approximately two miles away from two freeways (one is future). East "H" Street and Paseo Ranchero )rovide direct access to most of the library service area. The most northern part of the service area can )e accessed via East "H" Street to Otay Lakes Road to Bonita Road. The site is located in a residential area, near single family and multi-family homes, is next to a YMCA facility and future teen center, and is ~vithin walking distance of two elementary schools and one middle school. Two potential artificial barriers and one natural barrier exist. The site is next to a fire station and fire training facility. Pedestrian access is not available across the fire department property; however, there is a sidewalk in front of the station. There is no access from behind the fire station to the library site, as San Diego Gas and Electric has an 9asement nearby and must approve any access, such as a pedestrian trail, through its easement. The City may seek such approval in the future. The natural barrier is that the west end of the site is adjacent to Coastal Sage Scrub, which must be protected, given the presence of endangered gnatcatchers and the Iact that the habitat area is under the City's potential Multiple Species Conservation Plan area. However, as indicated above and on page 11, access is readily available, just not from each and every point along Ihe site's boundary. Public Transit Access Number of public transit stops located within 1/4 mile of site:> 2 If public transit is available in the library service area, describe the various public transit access oppodunities for the site. If no ~ublic transit is availabre in the library service area, enter "No Public Transit Service." 3hula Vista Transit (CVT) operates the public bus system for the City, and has two bus routes that serve :he library site on East "H" Street. These two routes represent 21% of the total CVT ridership or 3assenger count. There are two bus stops within ¼ mile of the site, one of which is next to the site. CVT receives funding from Metropolitan Transit District Board (MTDB), a regional agency that plans and provides regional system bus, light rail (trolley), and rail services. MTDB recently adopted a 20-year strategic plan, Transit Works, with the goal of "making transit a desirable option that people will make it their first choice for many of their daily travel needs. Such a vision is predicated on establishing local policies that focus on pedestrian-friendly community design principles and transit priority measures." To this end, MTDB has developed five candidate Transit First showcase projects. The only proposed showcase project outside of the City of San Diego is in Chula Vista along the H Street corridor between the H Street Trolley Station near I-5 in western Chula Vista and Otay Ranch via Southwestern College in eastern Chula Vista. One of eight proposed stations is at East "H" Street and Paseo Ranchero, due to the proximity to the proposed library and existing and future YMCA facilities. 10 Pedestrian & Bicycle Access Describe other access opportunities such as pedestrian walkways and bicycle paths. Discuss plans for amount and location of bicycle parking, including Iocat ordinance requirements. There are sidewalks located on both sides of Paseo Ranchero and East "H" Street, providing access from the Rancho del Rey community, from the nearby bus stops, and from the adjacent YMCA facility and teen center to the library. There is a future possibility of developing a trail from the north side of the fire station, adjacent to the teen center, around the back of the fire facility to the library site. This action requires San Diego Gas and Electric's approval to access its nearby easement and grading work. Thero are City designated bicycle lanes on both East "H" Street and Paseo Ranchero and around Rancho del Rey Parkway, which connects to Paseo Ranchero, and is the main road connecting the north Rancho del Rey community. These are designated bike lanes per the City's 1996 Bikeway Master Plan. East "H" Street is also a designated regional bikeway. There are twelve bicycle spaces planned at both entrances to the library, for a total of 24. There are no local ordinance requirements regarding the provision of bicycle parking for public facilities. Automobile Access Describe the site's accessibility by automobile for residents of the library service area. Take into consideration traffic, traffic systems, and availability of curb cuts. ihe site, located at the northwest corner of East "H" Street and Paseo Ranchero, is well situated for ehicular access from all directions by residents of the library service area. The site is approximately two iles east of Interstate 1-805 and two miles west of future State Route 125. East "H" Street is a six-lane rime aderial, a major east-west corridor that runs from Interstate I-5 to the eastern boundary of the City, nd runs through the middle of the service area. Paseo Ranchero, which is a 4-lane north-south collector, runs from Rancho del Rey Parkway, which connects the northern Rancho del Rey community, south to Telegraph Canyon Road. Paseo Ranchero then changes name to Heritage Road and will eventually connect to Main Street at the City's southern boundary. The average daily traffic count (ADT) on East "H" Street is over 50,000. There is an 8-phase fully actuated traffic signal with protective/permissive phasing tot north and south directions at the intersection of East "H" Street and Paseo Ranchero. Residents will be able to access the site from a driveway to be constructed off Paseo Ranchero and from a right turn in/out only driveway to be constructed off East "H" Street. Curb cuts for pedestrian access ramps will need to be constructed for these driveways. Traffic Engineering has reviewed and approved the proJect's conceptual ~riveway plans. A deceleration lane is planned on East "H" Street to provide a separate lane for entering ~he driveway from this busy street. Proximity to Maior Thorouqhfares List the major arterial routes in the library service aroa with the most recent traffic counts (number of vehicles per day): Number of Blocks Tra~c Count Street Name from Site Count Date ]. > East H Street (Terre Nova-Del Rey Blvd.) 2 53,265 1/22-1/25/02 2. · Otay Lakes Road (East H Street-Gotham) 3 27,977 04/16/02 3. · Bonita Road (Allen SchooI-Otay Lakes) 8 36,593 03/12/02 4. · Telegraph Canyon Road (Paseo Ladera-Paseo Ranchero) 3 50,461 4/2-4/5/02 11 Library Automobile Parking 1. Number of library parking spaces available off street, on library site ........................ > 175 spaces 2. Number of library parking spaces available off street, off library site ........................ > 0 spaces (within 500 feet of front door) 3. Number of parking spaces available on street ..................................................... > 10 spaces (within 500 feet of front door) 4. Total Number of Spaces Available for Library Parking .......................................... > 185 spaces Zoning Requirements 5. Number of on-site library parking spaces required by local zoning .......................... > 0 spaces 6. Was a zoning variance or waiver obtained for the project for parking? ..................... > I Yes © No ~) ] 7. If so, by how many spaces were the parking requirements reduced? ...................... > spaces 8. Provide number of square feet per parking space as required by local zoning .......... > 0 SF 9. If no local zoning requirement, provide the average number of square feet per parking space used in the project calculations .................................................. > 369 SF 4utomobile Parking to Building Square Footage Ratio # of Square Feet of Parking > 64,517 SF 10. Calculate: = = 1.77 SF of Parking / 1 SF of Building # of Square Feet of Building > 36,392 SF Library Bicycle Parking 11. Total Number of Spaces Available for on-site Library Bicycle Parking ..................... > 24 spaces 12 Parking Rationale Describe the rationale behind the amount of parking that wilt be available for the project, including: (1) the location of the automobile parking (on-site or off-site), both within and beyond 500 feet of the library entrance; (2) local zoning requirements; (3) the availability of public transportation; (4) bicycle parking and bicycle and pedestrian paths; and (5) any other considerations impacting automobile parking requirements including, but not limited to, parking partnerships with shared use agreements. The on-site parking provides 175 spaces, of which six are handicapped (one is van accessible). All of the 175 parking spaces are within 500 feet of the north front entrance. (The south entrance fronts on East "H" Street and Paseo Ranchere to provide entry for public transit ridem and pedestrians.) There are no local zoning requirements for automobiles or bicycle parking for public buildings, including libraries, in the City's Municipal Code. We therefore used the parking at the South Chula Vista Library as a guide for determining parking at the Rancho del Rey Library, which was acceptable to the Planning and Building Department and Public Works Department- Engineering Division. The South Chala Vista Library is 37,000 square feet and has 187 parking ~paces. Based on these numbers, the parking for the proposed 36,392 square foot library would be 184 spaces. We have )rovided 9 fewer spaces for a variety of reasons. The proposed library site is in the middte of the Rancho del Rey community, vithin walking distance of many single-family residences and across the street from a large apartment complex. We believe many residents will walk to the library, given its central location and proximity to the YMCA facility. We have provided 24 bicycle parking spaces, 12 at the north entrance and 12 at the south entrance, given that there are bicycle lanes on both Paseo Ranchero and East "H" Street. There are two public transit stops on East "H" Street that are within one-quarter mile of the libra[7. The current two reutes serving this area account for over 20% of the entire City ridership, so we do expect a number of library patrons to visit via public transit. In addition, there is a possibility of a major transit project for the "H' Street corridor, with a major transit stop adjacent Io the library. This project would be done by the County's regional transit authority, and if funded, could significantly increase public transit ridership. There are an estimated 10 parking spots on Paseo Magda, the street opposite the Paseo Ranchero driveway entrance, which are within 500 feet of the north front entrance. Finally, we could consider a parking partnership with the YMCA, to allow overtlow parking for library patrons at its facilities. However, we do not feel we will need that space unless we have occasional special events at the library that call for one-time additional parking spaces. We would then consult with the YMCA staff on an as-needed basis. There is no prevision for parking expansion due to the requirements in the Mitigated Negative Declaration regarding protection of the Coastal Sage Scrub areas on the west side. Please note that the proposed library surface Darking lot shown on page 16 is 70,864 sq. ft., which includes the driveways and book drop off area. The actual area with parking ~paces only is 64,517 sq. ft., as shown on Page 12. Visibility Describe how visible and prominent the public library building will be within the library service area. The library site is located along a major east-west corridor, East "H" Street, which has an average daily traffic count exceeding 50,000 vehicles. The intersecting street, Paseo Ranchero, is one of the main entrances to the Rancho del Rey development and has a YMCA facility, future YMCA teen center, a fire station and Methodist Chumh on it, and provides the main access to two ' elementary schools and one middle school, which are within a one-mite radius of the site. The site is approximately one mile from Southwestern College, a community college; is one-half mile from the start of the Rancho del Rey Business Center that contains, among other things, K-Mart, Costco, Home Depot, a movie theatre, professional offices, and a continuing education private university; and is approximately two miles from Terre Nova Shopping Center that contains a grocery store, drug store, two sporting goods stores, clothing stores, and other retail and eating establishments. The library is proposed to be situated on the corner of the site, at East "H" Street and Paseo Ranchero, and have a second story that is visible and very prominent from this corner. 13 Community Context & Planning Describe the proximity of the proposed site to other facilities and areas of the community, and how that proximity enhances the use of the library by the residents in the library service area. Describe the appropriateness of the proposed site including whether the proposed library project will contdbute to the establishment, redevelopment, or revitalization of a community or downtown core, business district, or neighborhood. Describe how the proposed library is connected to other uses, including public use facilities, by a full range of transportation and pedestrian options. the proposed site is in the heart of the Rancho del Rey community of 47,134 people, rt is on the same street as a City fire station, YMCA facility and future YMCA teen center, and a chumh, and is within a one-mile radius of two elementary schools, a middle school and community park. It is within ¼ mile to 1-~ miles of a very busy major retail/business center that has a Home Depot, K- ~,lart, and Costco. As indicated in other sections of this application, the site is ideally situated on major marls, major transit mutes, ~vith walkways and bicycle lanes in all directions. The library site is connected by sidewalks, roads, and transit systems to two }ther major retail centers nearby on East "H" Street, and a community college within 1 to 1 Y~ miles on East "H" Street. There is a ,gan Diego trolley stop further west on "H" Street near Interstate 5, about six miles from the library site, accessible via public transit ~r automobile, that runs from the U.S./Mexico border north to the City of San Diego. We anticipate heavy usage of the library by :he public for these reasons. We expect the library to contribute to the forming of a true neighborhood. During the various town ~all and focus groups meetings, the most common refrain was the desire for the new branch library to serve as a community center md focal point for the community. Except for parks (with no community centers) and fire stations, there is no civic presence in the sprawling suburban stretch of northeast Chula Vista. Site Selection Process Describe the site selection process including community and planning department involvement, consultant assistance, as well as any other pertinent activities associated with determining the best site for the library project. The library site was actually selected in 1987, with the City Council's adoption of the Rancho del Rey Sectional Planning Area (SPA) I Plan for an 808-acre portion of the Rancho del Rey planned development at a public hearing in December 1987. The land, within a parcel to be dedicated by the developer to the City for parkland and other public facilities, was set aside for both a library and fire station, if the City later determined a need to build the library at this location. This area was set aside based on the findings and recommendations in the 1987 Library Master Plan, which called for the building of a sub-regional library in the Sweetwater/Bonita area. The 1987 Library Master Plan included five recommended factors to consider when selecting a library site - proximity to users at other activity places, visibility, accessibility, neighborhood compatibility/image, and site size/suitability. The library site at East "H" Street and Paseo Ranchem all positively fit these criteria. The SPA I Plan was prepared by a planning consultant for the developer, working closely with the City's Planning Department. There was no existing community as this was the first of three SPAs for the El Rancho del Rey Specific Plan. The 1998 Library Master Plan reaffirmed the specific site in Rancho del Rey as the recommended location for the next branch library. The public attending the Needs Assessment community meetings also affirmed their support for this location. 14 /2 -27 Site Selection Summary Describe why the proposed site was selected and why it is the best available location for the proposed public library project. If there are problems with the proposed site, are there mitigating circumstances that lessen the negative impact of the problem or problems? Describe any proposed design solutions that may moderate the site's drawbacks. The site for the Rancho del Rey library is exceptional. It was selected because of its location in the middle of the Rancho del Rey community. The master planned community of Rancho del Rey was well planned and well laid out to provide services for its residents. The library site is adjacent to housing, to community cultural and recreation centers as well as to large open space and habitat resource areas. It is located on a major city thoroughfare - East "H" Street, so it is highly visible and accessible by motorists, pedestrians, and bicyclists. A major bus stop, along this primary transportation corridor through the city, is directly adjacent to the proposed facility. The other bus stop within a quarter-mile of the site is across East "H" Street. It is configured well to take advantage of natural daylighting opportunities and has sufficient size to accommodate the needed building square footage, its complete parking requirement in addition to large courtyard, landscape and terrace amenities. It is within walking distance of two elementary schools and a middle school and is close to Southwestern Community College. It is near three major retail centers. It is located in a community that has no public library service. It is located in a service area with nine elementary schools and over ten day care centers and private schools, two middle schools, one high school, and one community college. The minor drawbacks to this site, if any, for the new library would be its adjacency to the fire training area west of the fire station and the elevation of the site slightly below the intersection of East H Street and Paseo Ranchero. To mitigate the impact of water over-spray from fire fighter training activities, the landscape design has provided an 8' masonry wall and extensive evergreen screen tree plantings. These measures should minimize both the visual proximity of the training tower, and reduce the amount of water mist carried across the site by the prevailing westerly breezes. Mitigation of the grade separation between the intersection and the main floor of the library has been accomplished by creating two floors within the library facility. The lower floor will contain the public library. This floor will be approximately 8-10 feet below the currant elevation of the intersection. The second floor of the facility, including a second entry, will be slightly higher than the elevation of the intersection and hold the community meeting rooms and library administration spaces. Another minor drawback is its proximity to a habitat resource area, which we also consider as a positive. Its proximity prevents us from expanding the parking lot due to the need to remain out of this environmentally sensitive area. However, we do not intend to expand this branch library, therefore, parking expansion is not really an issue. Please note that the appraised value and metes and bounds description of the library site is 4.75 acres, or 206,910 sq. ft., as shown on Page 16. However, based on the Mitigated Negative Declaration, we will not be able to develop .49 acres or 21,381 sq. ft. due to the presence of California Gnatcether in the Coastal Sage Scrub. Therefore, we are only counting the developable area of 185,529 sq. ft., or 4.26 acres, valued at $10/sq. ft., in the appraised value of land in the Library Project Budget. Page 9 under Appraisal lists the full appraised value of $2,070,000 for the entire 4.75 acres. Page 25, Line 5, shows the value of the developable acreage of 4.26 acres at $1,855,300. Please also note that the title report is for the entire 14+ acre parcel that is owned by the City, of which, 4.26 developable acres is proposed for the library site. ISite Description Size The total square footage of the library site should equal the square footage shown in 1 through 8 below: AIIProjects (ExceptUultipurposeBuildings) Square Foota.qe 1. Proposed Library Building Footprint~ > 31,630 SF 2. Proposed Library Surface Parking Lot > 70,864 SF 3. Proposed Library Parking Structure Footprint~ > 0 SF 4. Future Library Building Expansion Footprint~ > 2,000 SF 5. Future Library Parking Expansion > 0 SF 6. Required Local Zoning Set-Backs > 33,003 SF 7. Desired Aesthetic Set-Backs & Amenities > 35,374 SF 8. Miscellaneous & Unusable Space > 34,039 SF 9. Total Square Footage of Library Project Site > 206,910 SF 10. Proposed Under-Building Parking > 0 SF ~ "Footprint" means the square footage of surface area of the site that a building or structure occupies. For example, a single story 10,000 square foot building would have a 10,~0 square foot footpHn~ but a ~wo-story 10,1~0 square foot building with 5,~0 square feet on each level would have a footprint or 5,000 square feet. Multipurpose Buildin,q Proiects Only A B C D Library~ Library Portion Other3 Other3 Dedicated of Common Common Dedicated SQ FT SQ FT SQ FT SQ FT 1. Proposed Building > 2. Proposed Surface Parking Lot > 3. Proposed Parking Structure > 4. Future Building Expansion > 5. Future Parking Expansion > 6. Required Local Zoning Set-Backs > 7. Desired Aesthetic Set-Backs & Amenities > 8. Miscellaneous & Unusable Space > 9. Total Square Footage of Multipurpose Project Site > 10. Proposed Under-Building Parking > ~ Library means that portion of the project that provides space for the delivery and support ofpubtic tibraty direct services, thcludinR joint use school library services (co.location or joint venture). ~ "Other"uses means any other space that deea not provide for the delivery end support ofpubtic library direct services. 16 t2. Zoning 01assificatJon 1. What is the currant zoning classification of the site? > PCPK (Park/Open Space) Public buildings ara allowed 2. Will the site have to be rezoned to build the project? J Yes © No (~ J ~/adance or Waiver 3. Will a zoning variance or waiver be needed to build the project? lYes ~) No ~) J 4, If so, list the date the variance or waiver has been or will be granted:> (Date) Permits & Fees Permit & Fees Identification Provide a list of any site permits or fees that have been or will need to be obtained: Date Obtained or Permit or Fee Cost of Permit or Fee. will be Obtained 5. > Traffic Signal Fee $ 40,250 02/01/04 6. > Building Permit/Plan Check Fee $ 20,000 02/01/04 7. > Sewer Capacity Fee $ 22,000 02/01/04 8, > Grading Permit Fee $ 4,000 02/01/04 Drainage 9. Is the site in the 100-Year Flood Plain? I Yes © No 10. Do any watercoumes that raquira control drain onto the site? I Yes © No 11. Do any watercourses that raquire control drain off the site? J Yes © No 12. Is the storm sewer system currantly adequate to pravent localized flooding of the site?I Yes ~) No Describe any necessary mitigation measures regarding drainage. The City is a Municipal Copermittee under the California Regional Water Quality Control Board, San Diego Region Order No. 2001- 01, NPDES No. CAS0108758 ("Order"), which ragulates the traatment of urban runoff prior to its discharge into municipal storm drainage systems. Appropriate erosion control measures are required during construction to prevent discharge of sediment into the storm drain system. The parking lot is a Priority Development under the Order and is required to comply with Standard Urban Storm Water Mitigation Plans and Numeric Sizing Criteria through implementation of permanent, post-construction best management practices (BMPs), consisting of non-structural (maintenance practices) and/or structural (e.g., biofiltration, mechanical filtration devices). Complying with the Order through appropriate BMPs mitigates a potentially significant impact to below a level of significance. 17 California Environmental Quality Act (CEQA) CEQA Litigation Are there any unresolved legal actions pending against the project regarding CEQA compliance? If so, provide the case name, court number, and a brief explanation. No, not applicable. Energy Conservation Describe what measures (include building design, solar orientation, materials, mechanical systems, natural ambient lighting, etc.) are planned to reduce energy consumption and operating costs for the library. The City Council has approved a statement that all futura City buildings (including the library) develop a plan to exceed Title 24 by 20%. The library is designed to minimize lighting and HVAC energy consumption by carefully controlling the amount of heat and sunlight allowed into the building, through thoughtful amhitectural siting and building orientation, creative glazing design and consideration for the location of library uses. When additional lighting and cooling are required to operate the building, highly efficient mechanical systems have been provided to supplement natural systems. The library's long axis runs generally east to west, thereby, greatly reducing the amount of Iow angle, heat-producing sunlight that can impact west facing spaces in the Library. Clerestory windows, with deep overhangs and recesses, are placed high within the main library space to maximize indirect natural daylight levels and to reduce the amount of harmful direct sunlight allowed in. Building functions that do not require large quantities of natural daylight have been placed on the south and west sides to buffer the public spaces from the sun's direct impact. Insulated, Iow-E glass is used to reduce the amount of heat transmitted through the windows. The placement of solid materials, such as stucco and stone tile, around the building reduces the amount of glass on the south and west sides, thereby lowering heat gain. The HVAC four-pipe system, with roof mounted air handlers and a remote central plant, will be zoned to provide appropriate cooling for the library spaces. Variable frequency drives for air handlers and central digital control of the mechanical systems will improve the bu[Iding's operating efficiency. High efficiency indirect artificial lighting will be used in combination with natural daylighting in the major public spaces. Task lighting will be integrated at reader stations to supplement ambient light levels while reducing overall energy consumption. Photovo~taic panels installed on the roof will be included to reduce the peak electrical demand. Drought tolerant plant material will be used in a majority of the outdoor area to conserve water. Historic Buildings Historic Status 1. Was the existing building, if it is being renovated or expanded as part of the project, or any buildings on adjacent properties, built longer than 50 years ago? I Yes © No Is the existing library building project, or any buildings on adjacent properties: 2. On the National Register of Historic Places? I Yes (~ No 3. A National Historic Landmark? I Yes © No 4. A National Monument? lYes © No 5. On County or Municipal Historic Designation list? I Yes © No 6. On the California Register of Historical Resoumes list? I Yes (~ No (~ J 7. A California Historical Landmark? I Yes © No 8. A State Point of Historical Interest? I Yes © No Federal Compliance 9. Will this project utilize Federal funds or require a permit or license from a Federal Agency? I Yes © No 10. If yes, has the review process required by section 106 of the National Historic I Yes © No © I Preservation Act been completed? If not, please explain. 19 State Historic Preservation Office (SHPO) 1. Has the State Historic Preservation Off,ce been contacted regarding the project? I Yes © No © I If yes, summarize any comments received from SHPO. Does the project meet the Secretary of the Interior's Standards for the Treatment of Historic Properties? Please explain. Local Historic Preservation Ordinance 2. Is there a local historic preservation ordinance that applies to the proposed project site or any adjacent properties? I Yes (~) No (~ I If yes, briefly specify any applicable requirements or restrictions, such as height limits, etc. Further, descdbe any ways that the proposed project's conceptual design plans are not substantially in compliance with the local historic preservation ordinance. 20 Geotechnical Report Identify and summarize any special geologic conditions, including, but not limited to, compressible and expansive soils, tunnels and mine shafts, unstable slopes, active seismic zones, excessive ground water and areas prone to liquefaction. Indicate if these conditions will prevent the use or significantly increase the cost of developing the site for a public library building. A geotechnical investigation was performed for the proposed library site located at the northwest corner of the East "H" Street and Paseo Ranchero. The site was originally mass graded in the late 1980's as part of the overall Rancho del Rey development and is adjacent to a City of Chula Vista Fire Station. A summary of the significantly reported geologic conditions for the site follows. No mineshafts or tunnels were discovered at the proposed library site. Also, no compressible soils, expansive soils, unstable slopes, or groundwater were encountered that will affect the proposed development. The potentially active La Nacion fault was regionally mapped to parallel the eastern boundary of the proposed library site along Paseo Ranchero. Subsequent to a fault hazard investigation through the proposed site, it was concluded that no faults or significant fault-related features were observed within the proposed library site. The geotechnical investigation performed concluded that the proposed library site has a Iow potential for geologic hazards such as liquefaction, seismic settlement, subsidence, flooding, tsunamis, inundation, and seiches. The original mass grading of the library site resulted in fill soils varying in thickness from 2 to 19 feet below the existing grade. Additionally, up to 20 feet of alluvial soil appears to have been left in-place beneath the fill during the initial mass grading. Due to this, the proposed library building will need to be supported on end-bearing, drilled caissons embedded in formational materials, which will not significantly increase the cost of developing the site for a public library. Based on the conclusions of the geotechnical investigation, the proposed library site is suitable for the planned development. Demolition Describe any necessary demolition of structures and the associated costs involved with the site. (If no demolition, indicate by 'N/A") Structure(s) to be Demolished Demolition Cost Estimate 1,> N/A $ 2.> $ 3,> $ 4.> $ 5.> $ 6.> $ Total Demolition: · $ Utilities Describe availability of utilities and associated costs if any utilities are not currently located within 100 feet of a property line of the site. Utility Availability Cost to bdn,q Service to Site (Ine igib e) 1. Electricity [Yes (~) No 0 ] > $ 2. Fiber Optic Cable ]Yes O No (~ ] > $ 0 3. Telephone I Yes 4. Gas 5. Cab,e TV 6. Storm Sewer lYes , No O I > $ 7. Sanitary Sewer I Yes ~) No © I > $ 8. Water Site Development 'All off-site costs beyond 100 fool utility tie-ins are local ineligible expenses, but shall be identified and included in the budget estimate under ineligible site :~evelopment costs.) Site Development Costs Eli,qible Ineligible 1. Utilities .................................................................. > $ 252,200 $ 56,600 2. Cut, Fill & Rough Grading .......................................... > $ 165,000 $ 37,000 3. Special Foundation Support (pilings, etc.) .................... > $ 45,900 $ 10,300 4. Paving, curbs, gutters & sidewalks .............................. > $ 465,400 $ 104,400 5. Retaining Walls ....................................................... > $ 43,700 $ 9,800 6. Landscaping ........................................................... > $ 283,400 $ 63,600 7. Signage .................................................................. > $ 11,800 $ 2,600 8. Lighting .................................................................... > $ 88,200 $ 19,800 9, Removal of underground tanks .................................... > $ 0 $ 0 10. Removal of toxic materials ......................................... > $ 0 $ 0 I1. Rock removal ......................................................... > $ 0 $ 0 12. Traffic signals ......................................................... > $ 0 $ 0 13. Other (Specify): Off-site Improvements > $ 445,300 $ 99,900 14. Other (Specify): Special/Other Improvements > $ 747,300 $ 167,600 15. TOTAL SITE DEVELOPMENT COSTS: .......... > $ 2,548,200 $ 571,600 zz I Normal Public Construction Costs in-the Applicant's Area I For projects with new construction only (i.e., constzuc#ng a totally new library building or the expansion to an existing building) Construction Cost Index Approach: To justify the eligible projected construction cost estimate for new construction, applicants shall complete the following: January 2002 current costs per square foot: A. Fornewfacilities: $202 ISF B. For square footage added to an existing building, i.e. "expansions": $238 ISF lltiply the appropriate County Locality adjustment Factor (2B) by the appropriate new cost par square foot figure (2C) (See section 20436 (c) (1) to obtain the "Locally Adjusted Consbuction Cost per Square Foot" figure (2D): County Locality Appropriate Z)A County: · San Diego B. Adjustment Factor:> 0.97 x C. New CosUSF:> $ 202 ISF = D. · $ 196 ISF Name of Project County (Select: IA or 1 B) A. Locally Adjusted Construction Cost Per Square Foot: > $ 196 /SF (Re-enter Line 2D) The "Locally Adjusted Construction Cost per Square Foot" (3A) figure may be increased by 1/5 percent per month for each month from Janua~/1, 2002, through to the estimated mid-point of construction of the project. [4ultiply the number of months (4A) times .~02 (1/5%) to get an inflation factor (4B). Multiply the inflation factor (4B) times the "Locally adjusted Construction Cost per Square Foot" figure (4C) to get an "Additional Cost per Square Foot" figure (4D) Number Inflation Locally Adjusted Additional $/SF A. of Months:> 30X.002= B. Factor:> .060 X C. Construction$1SF:> $ 196 ISF = D.> $ 12 ISF (115%) (Re-enter 3A) Add the resulting "Additional Cost per Squa~e Foot figure (SA) to the 'Locagy Adjusted Construction Cost per Square Foot figure (SB) to gst the Etigible Projested Construction Cost per Square Foot" figure (5C): Additional Locally Adjusted Eligible Projected 5) A. Cost~SF:> $ 12 ISF + B. Construction$/SF:> $ 196 ISF = C. Construction$/SF:> $ 208 /SF (Re-enter 4D) (RHnter 4C) Il Il The total "Eligible Projected Construction Cost" for the project is calculated by multiplying the "Eligible Projected Construction Cost per Square Foot" figure (5C) by the total number of square feet of new construction: 6) The Eligible Projected Construction $/SF: > $ 208 ISF Multiplied By (Re-enter 5C) 7) The Square Footage of NewConstruction: > 36,392 SF Equals 8) The Eligible Projected Construction Cost: > $ 7,570,000 If the projected construction cost estimated by the project amhitect is lower than the figure in Line 8, the applicant shall use the lower figure as the normal public construction cost in the applicant's area. IA project contingency amount is allowed and is calculated by multiplying the total Eligible Projected Construction Cost by 10%: 1 0% 9) Eligible Contingency: (fO% of Line 8) > $ 757,00023 I2, Comparable Public Construction Approach: As an alternate to the Conslrucbon Cost Index approach to est[mating normal construcfion costs in the applioan['s area, the applicant may employ a local public consffuctioa cost comparison approach to calculate the Eligible Projected Construction Cost figure. [See seclion 20436 (c) (3)]. Lisl a minimum of three comparable public constmc~on projects that have been bid within the applicant's County within three years of the Board's doadline for applicafiee, Comparable public construction projecls are public Ithra[ies, community colleges, peet offices, museums, cou~ouses, cily halls, auditedums, convent[on centers, civic centers, senior citizens centers, public schcols, and recreation centers. The costs listed shall be for construction of the building only and exclusive of any site acquisition, demolition, development, utilities, or landscaping; sudace and under building parking; works of art; shelving; furniture; built.in service desks, counters, workstations, or other casework; movable equipment; or architectural and engineering fees. Construction Project Date Bid Cost/SF A. > $ ISF B. > $ /SF C. > $ ISF D. > $ ISF E. TOTAL · $ /SF 10) Locally Determined Comparable Cost per Square Foot ($/SF): ~.. > $ ISF Divided by · =>=' $ 0 ISF Ee-enter Line E # of Projecfs Locally Determined Comparable Cost per Square Foot The "Locally Determined Comparable Cost per Square Foot" (10) figure may be increased by 1/5 percent per month for each month from Januar 1, 2002, through to the estimated mid-point of construction of the project. ~fuitiply the number of Months (f fA) times .002 (f/5%) to get an inflation factor (f 1Bi. Multiply the inflation factor (1 lB) times the "Locally Determined Comparable ;oat per Square Foot" figure (11C) to get the "Additional Cost per Square F~ot" figure (1 ID): Number Inflation Locally Determined Il) A. ofMonths: > X .002 = B. Factor:> X C. Comparable$1SF:> 0 ISF=D.> $ /Si: (1/5%) (Re.enter 10) Adding the resulting "Additional Cost per Square Foot" figure (12A) to the "Locally Determined Construction Cost per Square Foot" figure (12B) ives the "Eligible Projected Construction Cost per Square Foot" figure (f2C): Additional Locally Determined Eligible Projected 2) A. Cost/SF: > $ /SF + B. Construction $1SF: · 0 ISF = C. Construction $1SF: · $ /SF (Re-enter 11D) (Re.enter 11C} The "Eligible Projected Construction Cost" is calculated by multiplying the "Eligible Projected Construction Cost per Square Foot" figure (120) times the square footage of new construction: 13) The Eligible Projected Construction $1SF: · $ ISF Multiplied By (Re-enter 12C) 14) The Square Footage of New Construction: > SF Equals 15) The Eligible Projected Construction Cost: > $ If the projected construction cost estimated by the project architect is lower than the figure in Line 15, the applicant shall use the lower figure as the normal public construction cost in the applicant's area, A 10% project contingency amount is allowed and is calculated by multiplying the total Eligible Projected Construction Cost by 10%: 16) Eligible Contingency: (fO% of Line 15) > $ LibraryProjectBudget (AIIprojects except Multipuq~oseProjscts) If there are no costs in any line item below for the project, specify by pu~ting e zero "0" in the blank provided. Eli.qible Ineli.qible 1) New Construction ...................................................................... > $ 7,514,100 $ 375,700 2) Remodeling Construction ............................................................ > $ 0 $ 0 3) Contingency ........................................................................... > $ 751,400 $ 37,600 4) Appraised Value of Building ......................................................... > $ 0 $ 0 5) Appraised Value of Land ........................................................... > $ 1,855,300 $ 0 6) Site Development ..................................................................... > $ 2,548,200 $ 571,600 7) Site Demolition .......................................................................... > $ 0 $ 0 B) Site Permits & Fees ................................................................... > $ 86,250 $ 0 9) Site Option to Pumhase Agreement ............................................... > $ 0 $ 0 10) Furnishings & Equipment Costs .................................................... > $ 2,418,100 $ 0 11) Signage ................................................................................... > $ 72,800 $ 0 12) Amhitectural & Engineering Costs ................................................. > $ 984,500 $ 0 13) Construction Cost Estimator Fees ................................................. > $ 42,300 $ 0 14) Interior Designer Fees .............................................................. > $ 190,000 $ 0 15) Geotechnical/Geohazard Reports ................................................. > $ 32,300 $ 0 16) Hazardous Materials Consultant Fees ........................................... > $ 0 $ 0 17) Energy Audit, Structural Engineering, Feasibility & ADA Studies .......... > $ 0 $ 0 18) Library Consultant Fee ............................................................. > $ 41,500 $ 0 19) Construction Project Management ................................................ > $ 0 $ 250,000 20) Other Professional Fees ............................................................. > $ 47,450 $ 142,600 21) Local Project Administration Costs ................................................ > $ 0 $ 500,000 22) Works of Art ............................................................................ > $ 0 $ 86,800 23) Relocation Costs & Moving Costs ................................................. > $ 0 $ 500 24) Acquisition of Library Materials .................................................... .> $ 0 $ 3,470,600 25) Other (Specify): Library Automation/Materials Management > $ 0 $ 362,600 26) Other(Specify): Aerial photo of site/photos > $ 0 $ 8,000 27) Other (Specify): Artist rendering of concept plan > $ 0 $ 5,000 28) TOTAL PROJECT COSTS: ......................................................... > $ 16,584,200 $ 5,811,000 Sources of Project Revenue (Aii projects except Multlpurpoee Projects) Funds (65 % of Line 28 Ehglble Costs) .......................................................... > $ 10,779,730 29) State Matching o . 1 · · 30) Local Matching Funds (Line 28 Eligible Costs minus Line 29) ...................................................... · $ 5,804,470 [Must also equal the total of Lines 31 - 35] Sources of Local Matching Funds: 31) City ....................................................................................... > $ 5,804,470 32) County .................................................................................... · $ 0 33) Special District ........................................................................ · $ 0 34) Private .................................................................................... > $ 0 35) Other (Specify): o > $ 0 36) Local Credits [Land2 and A&E Fees] .......................................................................... > $ 0 37) Adjusted Local Match [Line 30 minus Line 36] .................................................................... · $ 5,804,470 38) Supplemental Local Funds [Same as Line 28 ineligible] ......................................................... · $ 5,811,000 39) TOTAL PROJECT INCOME: [Add Lines 29, 30, and 38] ....................................................... · $ 22,395,200 'Up to a maximum of $20,~0,000 ~ Land credit is not allowed for land ecquired by funds from the "Claes Size Reduction tOnderga~en. Univetsity Public Educedon Facilities Bond Act of f998" [See Education Code section 19995 (c) which references Part 68 (commencing with section 1004~0 of the Education Code)] Projected Library Operating Budget (New Public Libraries, including Conversion Projects except Multipurpose Projects) INITIAL START-UP EXPENDITURES EXPENSES ANNUAL EXPENSES Salaries/Benefits · $ 132,000 $ 1,331,900 Facilities Costs · $ 75,000 $ 362,100 Insurance Maintenance [Including Custodial, Trash, Landscaping, etc.} Secudty Utilities Other (Specily): Photocopier-lease Equipment &Supplies Costs · $ 50,000 $ 25,000 Equipment Supplies 4. Materials · $ 3,470,600 $ 213,000 Books, AV, Magazines, & Newspapem Electronic Services & Subscriptions Other Formats 5. Other Allocations (As applicable to the proposed project) · $ 282,800 $ 365,200 Administrative/Business Office Branch Operations Circulation Services Facilities & Capital Coordination Program Planning Technical Services Other (Specify): I nfoSystems Staff 6. Miscellaneous (Other) · $ 7,000 $ 0 7. TOTAL EXPENDITURES: · $ 4,017,400 $ 2,297,200 26 Multipurpose Project Budget OIVith Library Project Budget) r ol,pu ose Projec Only If there are no costs in any line item below for the project, specify by putUng a zero "0" in the blank space provided. A B C D E Library~ Library Portion Library Library Other2 Dedicated of Common Total Total Total Line Items: Eligible Eligible Eligible Ineligible Ineligible 1 New Construction $ 0 $ 0 $ 0 $ 0 $ 0 2 Remodeling Construction $ 0 $ 0 $ 0 $ 0 $ 0 3 Contingency $ 0 $ 0 $ 0 $ 0 $ 0 4 Appraised Value of Building $ 0 $ 0 $ 0 $ 0 $ 0 5 Appraised Value of Land $ 0 $ 0 $ 0 $ 0 $ 0 6 Site Development $ 0 $ 0 $ 0 $ 0 $ 0 7 Site Demolition $ 0 $ 0 $ 0 $ 0 $ 0 8 Site Permits & Fees $ 0 $ 0 $ 0 $ 0 $ 0 9, Site Option Agreement $ 0 $ 0 $ 0 $ 0 $ 0 10 Furnishings & Equipment Costs $ 0 $ 0 $ 0 $ 0 $ 0 11 Signage $ 0 $ 0 $ 0 $ 0 $ 0 12 Architectural & Engineering Fees $ 0 $ 0 $ 0 $ 0 $ 0 13 Construction Cost Estimator Fees $ 0 $ 0 $ 0 $ 0 $ 0 14. Interior Designer Fees $ 0 $ 0 $ 0 $ 0 $ 0 15 Geotechnical/Geohazard Reports $ 0 $ 0 $ 0 $ 0 $ 0 16 Hazardous Materials Consultant Fees $ 0 $ 0 $ 0 $ 0 $ 0 17 Energy Audit, Structural, ABA, 8, Engineering Feasibility Studies $ 0 $ 0 $ 0 $ 0 $ 0 18 Library Consultant Fees $ 0 $ 0 $ 0 $ 0 $ 0 19 Construction/Project Management $ 0 $ 0 $ 0 $ 0 $ 0 20 Other Professional Fees $ 0 $ 0 $ 0 $ 0 $ 0 21 Local Project Administration Costs $ 0 $ 0 $ 0 $ 0 $ 0 22 Works of Art $ 0 $ 0 $ 0 $ 0 $ 0 23. Relocation Costs & Moving Costs $ 0 $ 0 $ 0 $ 0 $ 0 24 Acquisition of Library Materials $ 0 $ 0 $ 0 $ 0 $ 0 25. Other (Specify): $ 0 $ 0 $ 0 $ 0 $ 0 26. Total Project Costs: $ 0 $ 0 $ 0 $ 0 $ 0 Library means that portion of the project that provides space for the delivery and support of public library direct services, including joint use schoollibrary services :o-location or joint venture). "Other" uses means any other space that does not provide for the delivery and support of public library direct services. 27 /2 Sources of Multipurpose Project Revenue (Multipurpose Projects Only) 27. State Matching Funds (65% of Line 26 total eligible costs~) .......................................................... > $ 28. Local Matching Funds ............................................................................................. > $ [Column C, Line 26 minus Line 27, Must also equal the total of Lines 29-33.] Sources of Local Matching Funds: 29, City ....................................................................................... > 30, County .................................................................................... > $ 3'1, Special District ........................................................................ > $ 32. Private .................................................................................... > $ 33. Other (Specify): > $ 34. Local Credits [Land2 and A&E Fees] .......................................................................... > $ 35. Adjusted Local Match (Line 28 minus Line 34) .................................................................... > $ 36. Supplemental Local Funds (Same as Line 26 Ubrary (D) and Other (E) Total Ineligible) ........................ > $ 37. TOTAL PROJECT INCOME: (Add Lines 27, 28 and 36) ....................................................... · $ ' Up to a maximum of $20,0~0,000 ~ Land credit is not allowed for land acquired by funds from the "Class Size Reduction Kindergarten-University Public Education Facilities Bond Act of 1998" [See Education Code section 19995 (c) which references Part 68 (commencing with section 100400 of the Education Code)] Projected Library Operating Budget (Multipu;ose New Co.s~uction and convo~ioo P~ojects Only) INITIAL START-UP ANNUAL EXPENDITURES EXPENSES EXPENSES Salaries/Benefits > $ Facilities Costs > $ $ Insurance Maintenance [Including Custodial, Trash, Landscaping, etc.] Security Other (Specify): Equipment & Supplies Costs · $ $ Equipment Supplies 4, Materials > $ $ Books, AV, Magazines, & Newspapers Electronic Services & Subscriptions Other Formats 5. Other Allocations (As applicable to the proposed project) · $ $ Administrative/Business Office Branch Operations CimulalJon Services Facilities & Capilal Coordination Program Planning Technical Services Other (Specify): 6. Miscellaneous (Other) > $ $ 7. TOTALEXPENBITURES: · $ $ 28 Financial Capacity (New Construction and Conversion Projects Only) Applicants with new public library projects shall describe their financial capacity to open and maintain operation of the proposed library including anticipated revenue sources for library operations support, The City of Cbula Vista funds library operations with General Fund discrationary revenues such as Sales & Use Taxes and Proper Taxes. The Fiscal Year 2003 Proposed Budget for the City's General Fund totals $109.5 million. The General Fund has achieved operating surpluses (revenues in excess of expenditures) averaging $7.1 million over the last 5 fiscal years. It is estimated that annual operating costs for our new library proposal will be approximately $2,3 million, At approximately 2% of the General Fund budget by the time the library would be operational, cleady the City of Chula Vista has the fiscal capacity to open and operate the facility. Provide the timetable for the proposed project, Show estimated dates of completion for future activities, as well as actual dates for activities already completed. ACTIVITY DATE 1. Planning and Land Use Permits Obtained (If Applicable) > N/A 2. Site Acquired (Obtain Possession by Purchase, Donation or Lease) > 04/12/93 3. Schematic Plans Completion > 04/18/03 4. Design Development Plans Completion > 06/27/03 5. Working Drawings (90%) Completion > 10/03/03 6. Construction Documents Completion > 12/12/03 7. Project Advertised for Bids > 02/16/04 8. Start of Construction > 03/01/04 9. Esfimated Mid-Point of Construction > 07/16/04 10. Completion of Construction > 01/30/05 11. Opening of Library Building to the Public > 02/28/05 12. Final Fiscal & Program Compliance Review Completed · 02/28/06 29 /2-'/2 SIGNATURES The parties below attest to and certify the accuracy and truthfulness of the application for California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000 funds. If the application is successful, the applicant agrees to execute the project on the basis of the application data provided herein including all supporting documents. IAUTHORIZED OFFICIAL OF THE APPLICANT JURISDICTION I Signature of Mayor, Chairperson of Board of Supervisors, or Head of District, authorized to make application for the local jurisdiction. Signature Date > Shidey A. Horton > Mayor, City of Chula Vista Name (type) Title (type) ILIBRARY DIRECTOR OF THE OPERATING LIBRARY JURISDICTION I hereby affirm that the library jurisdiction, for which I am the administrative agent, approves of the application and will operate the facility as a public library after its completion. Signature Date > David J. Palmer > Deputy City Manager/Library Director Name (type) Title (type) · SUBMITCOMPLETEDAPPLICATIONFORMANDSUPPORTINGDOCUMENTSACCORDINGTO INSTRUCTIONS IN SECTION 20440 · MAILAPPLICATIONANDSUPPORTINGDOCUMENTSTO: Bond Act Fiscal Officer Office of Library Construction 1029 J Street, Suite 400 Sacramento, CA 95814-2825 3O Attachment B - mz-~ Oo ~o~ zz ~oz~ · ' zm<~m ~" mz~ ~ o Z Attachment D Joint Cooperative Agreement Between the City of Chula Vista and the Chula Vista Elementary School District For Cooperative Services Located at and delivered from the Rancho del Rey Branch Of the Chula Vista Public Library t. Parties This AGREEMENT is made and entered into by and between the City of Chula Vista, a chartered municipal corporation of the State of California ("City"), and the Chula Vista Elementary School District ("District"), a political subdivision of the State of California. This agreement is made with reference to the following facts: 2. Recitals 2.1. Whereas, the California Reading and Literacy Improvement and Public Library construction and Renovation Bond Act of 2000 ("Bond Act") declares the following in the Bond Act's Sec. 19985.5: (a) Reading and literacy skills are fundamental to success in our economy and our society (b) The Legislature and Governor have made enormous strides in improving the quality of reading instruction in public schools (c) Public libraries are an important resource to further California's reading and literacy goals both in conjunction with the public schools and for the adult population (d) The construction and renovation of public library facilities is necessary to expand access to reading and literacy programs in California's public education system and to expand access to public library services for all residents of California; and 2.2. Whereas, the, City is applying for funds from the Bond Act and Sec. 19994, (a)(1) states that "First priority shall be given to joint use projects in which the agency that operates the library and one or more school districts have a cooperative agreement"; and 2.3. Whereas, the Chula Vista Public Library's Literacy Team ("Literacy Team") and the District have had over i0 years of cooperative agreement to provide a federally funded E{,en Start Family Literacy Program; and 2.4. Whereas, the Literacy Team has recognized the call for after school literacy tutoring for elementary school children and now offers the Library Educational After School Reading Program ("LEAP") at two branch libraries to serve ~ through 6'h grade students; and 2.5. Whereas, the Educational Services division of the Chula Vista Public Library ("CVPL") and the District currently have a cooperative agreement for after school programming; and 2.6. Whereas, the CVPL and the District currently have a cooperative agreement for Library Sldlls Instruction to Lauderbach Elementary School students; and 2.7. Whereas, the CVPL and the District are beginning a pilot program of students requesting public library materials from the CVPL online web catalog in their classrooms; and 2.8. Whereas, the CVPL Strategic Plan 2002-2006 calls for prior/ty to basic literacy and community collaboration; and 2.9. Whereas, the CVPL Needs Assessment telephone survey and participation showed tremendous support for children's services and programs; and 2.10. Whereas, the City and the District now seek to define the responsibilities and rights of the Parties concerning the three programs described in this Joint Cooperative Agreement. Now therefore be it resolved the parties hereby agree as follows: 3. Definitions 3.1. The Rancho del Rey Branch Library ("Rancho del Rey branch") of the Chula Vista Public Library System, its site, and its materials, at the NW comer of East H and Paseo Ranchero are owned, operated, furnished, maintained, and managed by the City. 3.2. Weekly hours of operation ("Hours") of the Rancho del Rey branch to the public will be at least 58 hours. The exact configuration will be determ/ned before the beginning of the fiscal year in which the Rancho del Rey branch is scheduled to open. 4. Condition Precedent 4.1. This Agreement shall not be effective unless and until City receives the award of grant funds pursuant to the California Reading and Literacy Improvement and Renovation Bond Act of 2000 for the construction of the Rancho del Rey branch. 5. Term of Agreement 5.1. The City and the District agree to provide joint use services consistent with the intent of this agreement for a period of 20 years from the effective date of this agreement. 5.2. The Effective Date ("effective date") of this agreement shall be 9 months before the first day of the fiscal year in which the operation of the new Rancho del Rey branch of the CVPL is projected open to the public. 6. Joint Use Services 6.1. The City and the District agree to collaboratively maintain programs that deliver: 6.1.i. Pre-Literacy and age appropriate developmental skills and information to parents and caregivers and their children from infancy through Kindergarten 6.1.2. Structured after school programming for the educational and recreational enrichment of elementary school children 6. I.3. Delivery of public library materials to District elementary school sites 6.2. The exact services and programs provided may change based on the needs of residents and students during the term of the agreement 6.3. Governance The City and the District agree to collaboratively produce and offer to the Chula Vista community the following programs (Programs) Description 6.3.1. An Early Childhood Resource Center ("ECC") 6.3.1.1. The ECC will be located in the Children's Library at the Rancho del Rev branch. 6.3.1.2. It will be open to the public all posted public hours of the Rancho del Rey branch. 6.3.i.3. The goal of the ECC is to provide children (infancy through Kindergarten) and their parents, caregivers, and teachers with an Early Education Specialist, library books and materials, and programming to reinforce early childhood literacy skills, language skills, and parenting techniques. 6.3.2. An At:ret School Program 6.3.2. I. The After School Program is designed, implemented, and administered by the Educational Services division of the CVPL. Its goal is to offer structured educational and recreational enrichment programs to students 1~ through 6'~ grade on elementary school campuses designated by the District. 6.3.2.2. The After School Program will be administered from the Rancho del Rey branch. 6.3.~. A Deliveiy System for Library Materials and Equipment 6.3.3.1. The Delivery System provides CVPL books and mamrials, including After School Program equipment, to the District. The goal of this program is to make public library materials available via the CVPL website to elementary school students in their classroom, and not only at the public library. 6.3.3.2. The Delivery System will be administered from the Rancho del Rey branch. 6.4. The City and the District agree that a Joint Decision-Making Panel ("Panel") shall govern the details of the three Programs described in this document. 6.4. I. The Panel is comprised of the following District and City Employees 6.4.2. District Panel members 6.4.2.1. Assistant Superintendent for Business Services 6.4.2.2. Executive Director of Business Services 6.4.2.3. Assistant Superintendent for Community and Government Services 6.4.2.4. Director of Early Intervention 6.4.3. City Panel members 6.4.3. I. Library Director 6.4.3.2. Assistant Library Director 6.4.3.3. Administrative Services Manager 6.4.3.4. Educational Services Manager 6.5. Modifications to the Joint Cooperative Agreement The Panel shall meet annually, no less than 6 months prior to the beginning of the fiscal year in which the programs are to begin or be renewed, to review and recommend to the Chula Vista City Council and Chela Vista Elementary School District Board of Trustees modifications or changes to this Joint Cooperative Agreement between the City and the District. 6.6. The Panel shall meet annually, no less than 6 months prior to the beginning of the fiscal year in which the programs are to begin or be renewed, to identify and produce the services of the three Programs. 6.6.1. The Panel will submit a recommendation to the Chula Vista City Council and the Chula Vista Elementary School District Board of Trustees, an annual Memorandum of Understanding (MOU) for each of the three Programs. Said MOUs shall be presented to the District and City prior to each jurisdiction's budget approval process. These MOUs shall include: 6.6.1.1. Services to be delivered during the July-June time period for each 12 month period 6.6.1.2. Level of services to be delivered during the July-June time period for each 12 month period 6.6.1.3. Service delivery methods 6.6.1.4. Hours of service delivery during the July-June time period 6.6.1.5. Program operating budget 6.6.1.6. Number of paid ErE personnel 6.6.1.7. Supervisory responsibilities 6.6.1.8. Source(s) of funding for the program 6.6.1.9. Fiscal agent 6.6.1.10. Volunteers required from the City and Distr/ct 6.6.1.11. Ownership and location of required furnishings, equipment, and workspace 6.6.1.12. In Kind contributions of staff and services 6.6.i.13. Identify City and District staff liaisons 7. Field Act Applicability 7.1. The Rancho del Rey Branch library building is not required to meet the Field Act requirement as described in the State of California Division of State Architect's letter to the State Librarian of California dated January I 1, 2001. 7.1.1. The Rancho del Rey branch does not meet either of the two requirements that trigger the Field Act, as described in the State of California Division of State Architect's letter to the State Librarian of California dated January i 1, 2001. Those requirements are: 7.1.1.1. The building is located on school property, or 7.1.1.2. The building or portion of the building provides space for required educational purposes for more than 24 pupils enrolled in kindergarten or any of the grades 1-12 at any one time in the building. 8. 40 Year Commitment 8.1. The City agrees to deliver public library direct service from the Rancho del Rey Branch of the CVPL for 40 years as required by the Bond Act. 8.2. The City acknowledges and incorporates in this document, as required by the Bond Act, California Education Code section 19999, and the Bond Act's Final (Codified) Title 5 regulations section 20440 (e)(3)(G) 8.2.1. California Education Code section 19999: (a) A facility, or the part thereof, acquired, constructed, or remodeled, or rehabilitated with grants received pursuant to this chapter shall be dedicated to public library direct service use for a period of not less than 20 years following completion of the project. (b) The interest of the state in land or a facility, or both, pursuant to the funding of a project under this chapter, as descr/bed in subdivision (a), may be transferred by the State Librarian from the land or facility, or both, for which that funding was granted to a replacement site and facility acquired or constructed for ~e purpose of providing public library direct service. (c) If the facility, or any part thereof, acquired, constructed, remodeled, or habilitated witla grants received pursuant to this chapter ceases to be used for public library direct service prior to the expiration of the period specified in subdivision (a), the boardls entitled to recover, from the grant recipient or the recipient's successor in the maintenance of the facility, an amount that bears the same ratio to the value of the facility, or the appropriate part thereof, at the time it ceased to be used for public library direct service as the amount of the grant bore to the cost of the facility or the appropriate part thereof. For purposes of this subdivision, the value of the facility, or the appropriate part thereof, is determined by the mutual agreement of the board and the grant recipient or successor, or through an action brought for that purpose in the superior court. (d) Notwithstanding subdivision (f) of Section 16724 of the Government Code, any money recovered pursuant to subdivision (c) shall be deposited in the fund, and shall be available for the purpose of awarding grants for other projects. 8.2.2. Section 20440(e) (3) (G) of Title 5, Library Bond Act Regulations, Library Construction and Renovation Bond Act of 2000 (G) A commitment that the facihty shall be dedicated to public library direct service use for a period of 40 years following completion of the project, regardless of any operating agreements the applicant may have with other jurisdictions or parties. 9. Causes for Termination, Removal or Suspension Either party may terminate for cause this agreement by giving written notice to the other party of such termination and specifying the effective date thereof at least 10 working days before the effective date of each term. Events triggering the fight of either parry to terminate this agreement are: 9.1. Complete destruction of facility 9.2. Failure of City or District to fund the Programs 9.3. Fa/lure of City or District to comply with federal, state and agency laws, policies and procedures. 10. Operation Expense, Maintenance and Repair Except as herein provided, the City agrees to operate, maintain and repair, at its own expense, the Rancho del Rey branch, normal wear and tear excepted. City agrees to maintain computer hardware and telephone as well as furnishings provided by the City. 10.1. Operational Matters 10.1.1. District staff assigned to City Library shall be required to sign computer usage agreements and comply with City policies and procedures on use of Cityprovided computer equipment and system. 10.1.2. The City shall provide keys for District staff assigned to the Library to access Library facilities. i0.2. Intellectual Freedom I0.2.1. The District acknowledges and accepts that CVPL subscribes to the American Library Association's Library Bill of Rights and Freedom to Read Statement. 10.2.2. Neither Party shall remove, label, or prohibit access to any book, periodical, audio visual material, microfilm and/or public use computer owned by the City and provided in the CVPL. 10.3. Standard of Employees The District and the City are committed to provide a safe and positive work environment, and will be responsible for handling personnel issues in a timely and professional manner while acknowledging employee representation, and compliance with federal, state and agency laws, policies and procedures. 10.4. Liability for Damage- Property and Personal The City and District agree to defend, indemnify and hold harmless each other against any and all claims asserted or liability established for damages or injuries, including death, to any person or property, including an officer, agent or employee of one of the parties, which arise from or are connected with or are caused or claimed to be caused by the negligent acts or omissions in carrying out the terms of this a~eement; provided, however, that no duty to indemnify or hold harmless one party shall arise or exist regarding the established sole negligence or willful misconduct of that party. 11. Remedies for Breach 11.1. Default in Performance If a party shall default in the performance of any covenant or condition required by this Agreement to be performed by such parry, then the other party will give the breaching party notice citing such default and demand the breaching party or any person claiming fight through breaching parry to correct such default noticed, and upon giving such notice, the breaching party shall correct such default as soon as practicable, but in no event later than 30 days. Failure of breaching party to correct default may be the basis for an injunctive order, writ of mandate, or other equitable action. 11.2. Waiver Any waiver of a default by either party is not a waiver of any other default. Any waiver of a default must be in writing and be executed by the chief executive officer of the party in order to constitute a valid and binding waiver. Delay or failure to exercise a remedy or right is not a waiver of that or any other remedy or right under this agreement. The us~ of one remedy or fight for any default does not waive the use of another remedy or right for the same default or for another or later default. 12. Miscellaneous I2.1. Notices Ail notices and demands shall be given in writing by personal delivery or first-class mail, postage prepaid. Notices shall be addressed as appears below for the respective Party, provided that, if any Party gives notice of a change of name or address, notices shall be appropriately modified to reflect such changes. Notices shall be deemed received seventy-two hours after deposit in the United States mail. Notice to the District: Chula Vista Elementary School District Superintendent 84 East J Street Chula Vista, CA 91910 Notice to the City: City of Chula Vista City Manager 276 Fourth Avenue Chula Vista, CA 91910 12.2. Compliance with Law Both parties shall at all times in the maintenance, occupancy, and operation of a Facility, and in provision of service, comply with all applicable laws, statutes, ordinances, and regulations of City, County, State, and Federal Govemments, at that party's sole cost and expense. In addition, both parties shall comply with any and all notices issued by the other party under the authority of any such law, statute, ordinance, or regulation. 12.3. City Approval The approval or consent of City, wherever required in this agreement, shall mean the written approval or consent of the City Manager unless otherwise specified, without need for further resolution by the City Council. 12.4. Partial Invalidity If a court of competent jurisdiction finds any ten'n, covenant, condition or provision of this agreement invalid, void, or unenforceable, the remaining provisions will remain in full force and effect. 12.5. Entire Understanding This ageement contains the entire understanding of the parties. Both parties, by signing this agreement, agree that there is no other written or oral understanding between the parties with respect to this agreement. Each party has relied on its own examination of the prem/ses, advice from its own attorneys, and the warranties, representation, and covenants of the agreement itself. Each of the parties in this license agrees that no other party, agent or attorney of any other party has made any promise, representation, or warranty whatsoever which is not contained in this agreement. The failure or refusal of any party to read this agreement or other documents, and obtain legal or other advice relevant to this transaction constitutes a waiver of any objection, contention, or claim that might have been based on these actions. No modification, amendment, or alteration of this agreement will be valid unless it is in writing and signed by all parties. 12.6. Disputes Any dispute involving this Agreement may be submitted in writing to the City's Library Director or his/her designee and to the District's Director of Operations and the District's Early Intervention Director. The Parties, in good faith, shall attempt to resolve said dispute. 12.7. Amendment This Agreement may only be amended by the written consent of all the Parties at the time of such amendment. 12.8. Further Assurances Each Party hereto agrees to perform any further acts and to execute and deliver any further documents that may be reasonably necessary to carry out the provisions of this Agreement 12.9. Governing Law This Agreement has been executed in and shall be governed by the laws of the State of California. 12. i0. Headings and Interpretation This A~eement shaI1 be construed as a whole and in accordance with its fair meaning. Captions and headings are for convenience and shall not be used in construing meaning. 12.11. Counterparts This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. 12.12. Authority The City and the District represent that the individuals signing this Agreement have full right and authority to bind their respective Parties to this Agreement. 12.13. Invalidity If any term, covenant, condition or provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby. IN WITNESS HEREOF, the City and the District have executed this Agreement thereby indicating they have read and understood the same, and indicate their full and complete consent to its terms: Dated: ,2002 City of Chula Vista By: Shirley Horton, Mayor Attest: Susan Bigelow, City Clerk Approved as to form: John Kaheny, City Attorney Dated: ~/c/ ,2002 Chula Vista Elementary School District By: ~ ~ . t~ Dr. Libia S. Gil District Superintendent /g G7 Attachment E Rancho Del Rey Branch Library Plan of Service Chula Vista ~ Public Library cl~Y OF I ~y : :, CHULAVISTA RANCHO DEL REY BRANCH LIBRARY PLAN OF SERVICE CHULA VISTA PUBLIC LIBRARY CHULA VISTA PUBLIC LIBRARY RANCHO DEL REY BRANCH LIBRARY PLAN OF SERVICE I. Executive Summary 4 II. Chula Vista Public Library - Mission/Vision 6 A. Mission Statement 6 B. Vision Statement 6 III. Chula Vista Public Library Plan of Service 6 A. How Rancho del Rey Branch Library fits into CVPL Plan of Service 6 i. 1987 & 1998 Library Facility Master Plans 6 ii. 2001 Rancho del Rey Branch Library Needs Assessment 8 iii. Library Strategic Plan 2002-2006 9 IV. Goals/Objectives/Service Indicators 9 A. Chula Vista Public Library 9 B. Rancho del Rey Branch Library 10 V. Rancho del Rey Branch Library Plan of Service 13 A. Programming 13 i. Joint-Venture Agreement 14 ii. Rancho del Rey Branch Library as a Community Center 15 iii. Children's Services 17 iv. "Born to Read" Family Resource Center 19 v. Young Adult Services 23 vi. Information & Reader's Services 25 vii. Circulation Services 26 viii. Administration of the Educational Services Division's Programs 27 B. Community Services/Partnerships/Special Services 29 C. Public Service Hours 31 D. Staff and Volunteers 32 E. Collections 35 i. Children's Collection 36 ii. "Born to Read" Family Reading Center Collection 37 iii. Young Adult Collection 38 iv. Foreign Language Collection 38 a. Children's 39 b. Adults' 40 v. Cultural Heritage Collections 40 vi. Reference Collection 41 vii. New Books 41 viii. Adult Fiction and Non-Fiction 41 ix. Audio-Visual Collection 41 x. Periodicals and Newspapers 42 xi. Materials Collection Chart 42 2 F. Technology 47 i. Executive Summary 47 ii. Chula Vista Public Library - Current Status of Technology 48 iii. Chula Vista Public Library - Technology Vision/Plan 51 iv. Rancho del Rey Branch Library - Applications of Technology 52 a. Wiring and Cable 53 b. Circulation Services 53 c. Information and Reader's Services 54 d. "Bom to Read" Family Resource Center 55 e. Other Technological Applications 56 v. Technology Inventory Chart 57 VI. Library Service Area Map 60 3 I. EXECUTIVE SUMMARY The Rancho del Rey Branch Library will serve 47,134 residents of the northeast quadrant of the City of Chula Vista. It is one of four regional-size branch libraries called for in both the 1987 and 1998 Library Facilities Master Plans. Each one of the four branches will eventually serve approximately 50,000 people. In fact, it is estimated that the Rancho del Rey Branch Library service area will actually have 54,400 residents at build-out in 2020. Although there are existing branch libraries in three of the four quadrants of the City, there is currently no branch library in northeast Chula Vista. The 47,134 residents must therefore drive to either the joint-use library in southeast Chula Vista (only open 24 hours per week) or to the full service Civic Center Branch Library, located cross-town, or approximately 5 miles from the center of the northeast quadrant. The Rancho del Rey Branch Library will be a full service library. It is anticipated to be open 63 hours per week to serve the needs of the community. Public services will be enhanced by having one exceptionally long day of service - opening at 7am and closing at 1 Opm on Wednesdays. The Chula Vista Public Library's five year Strategic Plan (2002-2006) identifies the six primary service responses to be provided by the system. As a result of considerable input fi.om the residents (via telephone surveys, town hall and focus group meetings, etc.) the Rancho del Rey Branch Library will concentrate on five of those: Basic Literacy, Commons/Community Center, Current Topics and Titles, General Information, and Lifelong Learning. The library as a Community Center is one of the most important features of this facility. Time and time again, the public has asked that there be "a there there" (to borrow fi.om Gertrude Stein) in northeast Chula Vista. The community craves something more than just grocery stores and big box retailers. They want the Rancho del Rey Branch Library to serve as the central gathering point, the focal point, and the heartbeat of the community. Therefore, there will be numerous programs and events for adults, young adults and children, meeting rooms for community groups to use, art and history displays, and a Friends bookstore and caf6 to use as a neighborhood living room. The public service staff of 32.56 FTE and 20 volunteer positions will provided a broad range of services to a multi-cultural, family oriented clientele. Library users will begin their visit to the branch by stopping at the one-stop Customer Services Desk centrally located near the entrance and convenient to all parts of the building. Here patrons can sign up for a library card, pay their fines, reserve computer time, ask for directions or ask a reference question. Staff members, working on the floor (not sitting behind desks) in the children's, reference/Intemet and adult stacks areas, will support the Customer Service Desk. These Customer Service Representatives will be easily identifiable to patrons and will be able to offer assistance with the catalog, teach someone how to do an Intemet search, find a particular book or subject area, or answer a detailed question. This staff of "rovers" will be available in al~l areas of the library during all open hours, except during the extended hours of 7-10 am and 8-10 pm on Wednesdays. 4 The Library will be able to support this high level of hands-on customer service because it intends to further automate circulation services. By using a Radio Frequency Identification based system, self-check-out will be a greatly enhanced experience for the library patron and self-check-in (with an automated sorting system) will now be a viable option. As a result, the Library intends to transfer many positions now devoted to circulation functions to information and reader's services. Of course, there will still be someone available to help with a circulation related exception or question. Staff and public both will have access to an incredible range of materials at the Rancho del Rey Branch Library. There will be a collection of over 170,000 books, audio-visual materials and newspapers and magazines. Because the service area has a large Hispanic and Spanish speaking population, over 28,000 items will be in Spanish. Additionally, there will be unique and quite large (some 17,000 volumes) Cultural Heritage collections focusing on Filipinana, Pan-Asian and Hispanic/Latino cultures in reflection of the community's diversity. Library users will also have access to a wealth of electronic resources via the Library catalog and/or website, including numerous subscription databases and well-regarded free Intemet sites. The centerpiece of the Rancho del Rey Library will be the unique joint-venture with the Chula Vista Elementary School District. The "Born to Read" Family Resource Center (FRC) will provide eastside residents with something their westside counterparts have long had...access to a community hub for healthy child and family development, parent and community involvement, and life-long literacy beginning at birth. The "Born to Read" FRC is designed to be a place for early childhood information, parent education, and family support. It will especially concentrate on teaching the joy of reading since a child's earliest experiences with language and literacy begin the first months of life and form a critical foundation for later reading success. Working under the guidance of an Early Childhood Specialist, the "Bom to Read" FRC will ensure that neighborhood children are ready to read as the move from infancy, to preschool, to kindergarten and into first grade. Partnerships and collaboration will be essential to the success of the Rancho del Rey Branch Library. The Elementary School District is, of course, involved with the joint-venture programs. But there will also be partnerships with nearby Southwestern College, the Chula Vista Coordinating Council, and the national organization Libraries for the Future (Family Place Project) in order to ensure that the "Bom to Read" FRC flourishes. The branch will also collaborate with the YMCA and the Chula Vista Fire Department, both of which are neighbors to the site, on programming and special events, which will especially appeal to children and young adults. The Rancho del Rey Branch Library will bring equity of service to northeast Chula Vista by ensuring that 47,000 people do not have to go without library service. It will bring the community a sense of place, it will teach young children how to read, it will provide teens with a place to gather, students with a place to study, and adults a place to reflect and learn. It will be a great library. Iz- 3 II. CHULA VISTA PUBLIC LIBRARY - MISSION/VISION In the early 1980s, The City of Chula Vista (CVPL) began to change - both demographically and geographically. In response, the Chula Vista Public Library began to systematically plan. A Management by Objectives system was implemented, standard performance measurements were established, and a facilities master plan was written. In the 1990s, technology plans were introduced and the facilities master plan was updated. By the turn of the century, it was obvious that the Library needed a formal Strategic Plan. That plan was written in 2001 and included new Mission and Vision Statements. II.A. Mission Statement The purpose of the Chula Vista Public Library is to increase knowledge and enrich lives within the community. We accomplish this by connecting people equitably to responsive programs, services and resources that reflect the ideals of a democratic society. II.B Vision Statement The Chula Vista Public Library - Offering Oppommities to Seek, Find, Know and Imagine III. CHULA VISTA PUBLIC LIBRARY PLAN OF SERVICE As a result of the 1998 Library Facilities Master Plan and the 2001 Library Strategic Plan, a commitment has been made to construct a future branch library at the Rancho del Rey site. As required by the Library Bond Act application process, a separate needs assessment has been done specifically for this project and is referenced herein. The remainder of this report will outline the required plan of service for the Rancho del Rey Branch Library, beginning first with a discussion of this branch's place within the library system. III.A. How the Rancho del Rey Branch Library fits into the CVPL Plan of Service III.A.i. 1987 and 1998 Library Facility Master Plans In 1987, the City Council accepted the Chula Vista Public LibrarF Master Plan; Facilities Planning to the Year 2010. The report, which was commissioned following the Montgomery annexation, was designed to assess the City's future library facility needs and outline the most appropriate, cost effective, long term strategy for public libraries in Chula Vista. It recommended that the City build three new regional size libraries in Montgomery/Otay, Sweetwater/Bonita (the Rancho del Rey area) and the Eastem Territories to complement the existing facility in the Central/Bayfront area. The plan also outlined square footage requirements as well as staffing, collections and other standards. The 1987 Library Facilities Master Plan was instrumental in setting the course for branch library development. By 1995, the 10,000 square foot joint-use EastLake Branch Library (serving the 6 Eastern Territories) and the 37,000 South Chula Vista Branch Library (setwing the Montgomery/Otay area) joined the existing 55,000 square foot Civic Center Branch Library (serving Centml/Bayfront area). By early 1997 the City's Growth Management Oversight Commission was asking that the Library, Fire and Police Departments develop new master plans in light of expected growth of the city. As a result, by the end of the year, the finn of David M. Griffith and Associates began the revision of the Library Master Plan. Their premise was that the plan would be based on assessing the needs of the community and applying the appropriate City and Library standards. They began their work with a detailed needs assessment that included key leader interviews, focus groups, and town-hall meetings. In February and March 1998, a community telephone survey was conducted to ascertain general attitudes, use patterns and overall satisfaction levels of Chula Vista residents regarding the Chula Vista Public Library. The survey found that 71% of all City households have at least one member who possesses a current Chula Vista Public Library card, and that two-thirds of all City residents used the library within the last twelve months. Although respondents indicated that they were fairly satisfied with the existing facilities, most east side residents would like a new, full service facility located east of 1-805. Library users also were interested in a variety of other service improvements, including: · Collection enhancements · Increased programming · Services to facilitate remote access to the library from home, work or school · Improved access to computer technology · Increased service hours · Improved patron work areas Additionally, the needs assessment includes a detailed analysis of the Library's usage and financial picture. A comparison of those statistics with similar sized independent city libraries in California was then conducted and is included in the master plan. The consultants found that the Chula Vista Public Library: · Is one of the busiest in the state, with circulation and reference service levels that are appreciably higher than most city libraries serving similar size populations. · Has more staff per capita than comparison libraries, but this level of staffing is consistent with a higher level of activity for reference and circulation. · Has operating expenses, which are approximately equal to the average of the comparison. 7 · Has per-capita materials expenditure below the average of comparison libraries. · Has fewer service outlets per capita than two-thirds of the libraries surveyed · Has more resources and offers more service hours than most neighboring public libraries (National City, the City of San Diego and the County of San Diego). Once the needs assessment was complete, the project team turned to the issue of planning standards and the impact of new technology on library service and space need~. Finally, the planning parameters were applied to the City's population forecasts to determine square footage needs. Location criteria and various library service concepts were also examined. The ultimate result of this effort was a set of recommendations to guide the physical development of the Library system over the next decade. The relevant recommendations were: · Provide a full service regional library facility (approximately 30,000 square feet) east ofi-805 as soon as possible. · Utilize the City owned Rancho del Rey site (at the northwest comer of East H Street and Paseo Ranchero for the first east side library as soon as possible. · Construct a second (and final) 30,000 square foot regional library in the Eastern Urban Center of the Otay Ranch, probably near the year 2015 to replace the existing EastLake Branch Library · Revise the Library Master Plan in ten years or before construction of the second east side library. III.A.ii. 2001 Rancho del Rey Branch Library Needs Assessment In the spring of 2001, an additional needs assessment was conducted to specifically verify that a branch library was needed and wanted in the northeast section of Chula Vista. In June 2001, another telephone poll of 400 residents citywide found that 69% of respondents indicated that they or a member of their household had a library card. Slightly less than 50% of respondents had used the Library during the last year. The survey found that convenience was the most important factor in deciding to use a particular library facility. It also ascertained that a quarter of all Chula Vista residents reported that they would use a new branch east of 1-805, while 55% of respondents living east of 1-805 reported that they would more likely use a new eastern library. Perhaps most importantly, 24% of the respondents who currently do not use the Library stated that they would be more likely to use a new eastern branch. This supports the previous finding that a convenient library branch location is the most critical use factor. 8 As might be expected, the participants who took the time to attend various town hall meetings and focus groups on the topic of a new Rancho del Rey Branch Library were in support of the proposed branch library. No alternative sites were suggested. Over the course of almost fifteen years and three separate needs assessments - the results have been the same. The community wants and needs the branch library in the northeast section of the City. This new branch library fits precisely into the Chula Vista Public Library's overall plan of service and will complete the four-branch system plan originally designed in 1987. Finally, the Rancho del Rey Branch Library will provide library service to the 47,134 people, currently living in the northeast service area, who presently do not have a convenient branch library. A population that has grown from 24,500 in 1980 - a 92.38% increase. Projected build-out population, in 2020, is 54,439. III.A.iii. Library Strategic Plan 2002-2006 in 2001, the Library undertook the development of a five-year strategic plan to sharpen organizational focus, define priorities, and help the Library pursue its mission with renewed vigor. As outlined above, the plan created new Mission and Vision statements that stress equitable service and the provision of opportunities to seek, find, know and imagine. As the needs assessment points out, it is essential that libraries be conveniently located if they are going to be used. The Rancho del Rey Branch Library will provide that convenient access to more than 47,000 people and insure equitable access to service. By providing that service equitably, the Chula Vista Public Library will ensure that those 47,134 people currently not served by a branch library, will have the opportunities to seek, find, know and imagine. IV. GOALS/OBJECTIVES/SERVICE INDICATORS 1V.A. Chula Vista Public Library One of the most important outcomes of the Chula Vista Public's 2001 library strategic planning process was the identification of library service responses appropriate for our community. Using the Public Library Association's New Planning For Results as a guide, six distinct service responses were established. These were selected by the Strategic Plan Steering Committee (a broad based group consisting of 20 community members, 13 Library staff members, and 5 City staff members) based upon the standard needs assessment process - review of existing services, data analysis, telephone interviews, focus groups, etc. The service responses are: · Basic Literacy - CVPL will provide a learning environment, specialized materials, and access to trained tutors to help people reach their personal literacy goals. · Commons - CVPL will provide public space for meeting, gathering and public discourse that is recognized as inviting, neutral, and safe by all individuals and groups in the community. · Current Topics and Titles - CVPL will provide a current collection of sufficient titles in high demand to ensure customer requests are met quickly. Materials will be offered in formats and in the languages people want and will be selected primarily on the basis of local demand. · General Information - CVPL will offer print, non-print and electronic reference resoumes that cover a broad variety of topics. The library will provide staff skilled in determining users' needs and in locating relevant information that satisfies those needs. Intemet access will be provided for staff and public use. · Lifelong Learning - CVPL will maintain an extensive collection of circulating materials on a wide variety of topics in which the general public has a sustained interest. Collections will be easily accessible and organized. Knowledgeable staff will provide expert assistance on subjects and topics of interest to the general public. · Local History - CVPL will provide a significant collection of materials and other resources that chronicle the history of Chula Vista and South Bay. As part of the planning process, the Strategic Plan Steering Committee also created a set of strategic initiatives designed to address areas of concern in five areas: programming and clients, staff and volunteers, marketing and communications, facilities and finance. A series of 37 goals and hundreds of objects were then developed in response to the identified strategic initiatives and are designed to implement the service responses. Some of those key system-wide goals are: · Encourage young people to develop an interest in reading and learning through a variety of services for children and young adults · Maintain an excellent and responsive materials collection · Deliver accurate and efficient information services · Provide opportunities for lifelong learning · Collect, Preserve and make available the history of Chula Vista · Enter into parmerships · Assess community needs and user satisfaction · Embrace diversity · Adhere to ALA's Code of Ethics · Commit to a high quality of work life · Grow the Library Endowment · Maintain the Library's per capita operating budget in the upper quartile · Use technology to increase productivity and contain costs · Increase operational and managerial efficiencies and effectiveness · Increase visibility and community awareness of the Library IV.B. Rancho del Rev Branch Library The most important goal of the new branch library will be to achieve equity of service to the residents of the city, since 47,000 residents do not currently have convenient branch library service. One of the very specific goals of the Library's Strategic Plan is to: · Maintain consistent level of service to the community through the implementation of the CVPL Facilities Master Plan. The objectives for this goal are the steps necessary to build Rancho del Rey branch during the five-year life of the strategic plan. The need for this facility has been validated and is documented in the 1987 and 1998 Library Facilities Master Plans, the 2001 branch needs assessment process, and in the 2001 Library Strategic Plan. As reported in the needs assessment telephone survey, convenience was the most important factor in deciding to use a particular library facility (45% of all respondents rated this as the number one factor). Basic literacy, the branch as a community center, current topics and titles, general reference and lifelong learning opportunities will be the key service responses for the Rancho del Rey Branch Library. These service responses, which come fi.om the community developed Strategic Plan, were validated as appropriate branch specific service responses through the needs assessment process: · In a February 2001 report, the San Diego County Children and Families Commission indicated that there was a need for libraries to take a larger role in helping with literacy and language development of young children. (Basic Literacy) · Many participants in the Needs Assessment process requested the branch have a meeting room for community meetings, and meetings of clubs and organizations. (Community Center/Commons) · 86% of eastside respondents (84% citywide) to the telephone said that they wanted to use the library for pleasure reading (Current topics and titles) · 68% of eastside respondents to the Needs Assessment telephone survey reported that they were likely to visit a library for personal information needs (General Reference & Lifelong Learning) Since the system and branch service responses are basically the same (Rancho del Rey Branch will not focus on Local History), many of the branch's goals and objectives are the same as for the whole system. For example, one of the goals for both the system and the new branch is to: · Goal: Encourage young people to develop an interest in reading and learning through a variety of services for children and young adults Objectives: (1) Conduct 3 seasonal reading programs per year (2) Present weekly "lapsit" story hours for children and their parents (3) Design, promote, and present a reading/story hour course for parents and teachers Service indicators will also not necessarily be unique, but will reflect an increase over time due to the new branch. For example, service indictors for the above-mentioned goal include: Service Indicator: # of seasonal reading programs FY00 actual FY01 actual FY 02 projected FY 06 projected 3 3 3 3 11 Service Indicator: # of story hours/lapsits presented FY00 actual FY01 actual FY 02 projected FY 06 proiected N/A NA 242 350 Obviously, the number of seasonal reading programs (summer, winter and fall) conducted at each branch by the system will not increase. However, the number of lapsit story hours will increase system-wide by a large number due to the emphasis on early childhood literacy at the new Rancho del Rey branch. These service indicators are validated through the findings of the needs assessment, which found 72% of eastside residents judged programs for children as extremely or very important. Other examples of goals, objectives and/or service indicators that apply to both the branch and the system include: · Goal: Ensure that Library programs and services are accessible to the broadest Range of potential users Objectives: (1) Expand public service hours at South Chula Vista Branch Library in FY 2002-03 (2) Open Rancho del Rey Branch Library in FY 2004-05 Service Indicator: Total # of public service hours per year FY00 actual FY01 actual FY 03 proiected FY 06 projected 7,000 7,000 7,400 10,000 Service Indicator: Total circulation system-wide FY00 actual FY01 actual FY 02 proiected FY 06 projected 1,198,645 1,192,702 1,270,500 1,900,000 Service Indicator: Attendance in library system-wide FY00 actual FY01 actual FY 02 projected FY 06 proiected 965,407 1,209,986 1,290,000 2,100,000 Servicelndicator: # of reference questions system-wide FY00 actual FY01 actual FY 02 proiected FY 06 projected 385,762 320,600 375,000 525,000 · Goal: Optimize volunteer Opportunities Objective: Annually maintain volunteer program at approximately 100 filled positions throughout the CVPL system Servicelndicators: # of filled volunteer positions system-wide FY00 actual FY01 actual FY 02 projected FY 06 projected N/A 94 100 120 12 However, there are also some unique objectives that CVPL can only achieve by building the Rancho del Rey Branch Library. · Goal: Maintain an excellent and responsive materials collection Objective: Provide a minimum of 3 library items per capita. Service Indicator: # of items per capita FY00 actual FY01 actual FY 02 proiected FY 06 projected 2.5 2.5 2.4 3.0 This goal/objective and service indicator is validated by the 2001 needs assessment telephone survey, in which 24% of eastside respondents rated "materials selection is good" as the number one reason they visit a library. · Goal: Provide opportunities for life-long learning Objective: Plan, design and open, in collaboration with the Chula Vista Elementary School District, an Early Childhood Education Center Service Indicators: # of people attending Family Literacy events system-wide FY00 actual FY01 actual FY 02 projected FY 06 projected 417 694 735 2,100 As discussed below, the centerpiece of the Rancho del Rey Library will be the "Born to Read" Family Resource Center. This joint-venture family literacy center (in collaboration with the Chula Vista Elementary School District) has been validated throughout the needs assessment process. The Elementary School District has long had programs and services for children 0-5 and their families living in western Chula Vista through its Early Intervention Services Division. However, it has been unable to yet do so in eastern Chula Vista. At focus group meetings, the participants said they wanted a place for children to come together and that the branch be a kid-size library, designed to be appropriate for the child's attention span. Additionally, 76% of respondents to the telephone survey who have children said they would bring them to programs at an eastern Chula Vista library. V. RANCHO DEL BRANCH LIBRARY PLAN OF SERVICE V.A. PROGRAMMiNG Thc specific services to be provided at the Rancho del Rey Branch Library fall squarely within the overall service responses outlined above. In the 2001 telephone survey, the respondents indicated that they used the Chula Vista Public Library in traditional ways. Pleasure reading, meeting educational or training related needs and meeting personal information needs, such as a hobby or personal finance, were the top reasons to visit or telephone the library. Further more, 84% of all respondents to the telephone survey indicated that they were likely to use library Services. This figure was even higher (86%) when looking at residents east of 1-805. V.A.i. Joint Venture Agreement One of the hallmarks of the programming at the Rancho del Rey Branch Library will come as a result of a joint venture with the Chula Vista Elementary School District. The community expressed their desire for such collaboration during the preparation of Library Strategic Plan. One of the initiatives identified during that process was: · How do we continue to develop and enhance collaborative efforts with other agencies and organizations to better integrate and connect services and programs to targeted populations? The resulting goal created in light of this strategic initiative was: · Continue to enter into partnerships to integrate library services into the Chula Vista The joint-venture agreement with the District, to provide a unique set of services at the Rancho del Rey Branch Library, is only one objective to meet this goal...but it is a very important one. The Cooperative Agreement between the City and the District outlines three areas for cooperative program development between the District and the Library for a period of 20 years. These programs are: )~ Early Childhood Resource Center The "Born to Read Family Resource Center", located at the Rancho del Rey Branch Library, will provide children (infancy through k'mdergarten) and their parents, caregivers, and teachers with an Early Education Specialist, library books and materials, and programming to reinforce early childhood literacy skills, language skills, and parenting skills....it will be a Family Literacy Center. (The programming of the "Born to Read" Family Resource Center is discussed in detail beginning on page 19 of this report.) ~ After-School Program The Educational Services Division of the Library Department designs and implements the STRETCH and DASH elementary after-school programs at 29 elementary schools within the District. This very popular program will be administered from the Rancho del Rey Branch Library. (See page 27 of this report for further information.) 14 ~' Delivery of Library Materials Program This delivery system, administered from the Rancho del Rey Branch, will ensure that public library materials are available to elementary school students. (Additional details may be found on page 27 of this report.) All three of the elements of the joint-venture agreement are discussed in detail in their appropriate sections below. V.A.ii. Rancho del Rey Branch Library as a Community Center During the various town hall and focus groups meetings, the most common refrain was the desire for the new branch to serve as a community center and focal point. Except for parks (with no community centers) and fire stations, there is no civic presence in the sprawling suburban stretch of northeast Chula Vista. The community is htmgering for a sense of inclusion into a greater entity...the City of Chula Vista. As a result of this desire, many of the comments about needed services were related to creating a sense of place. These included: · Provide a place for the community and children to get together · Create a true community center with a variety of simultaneous activities - such as homework help, community group meetings, discussion groups, etc. · Provide programs - children, author's concerts, movies, plays, discussions, poetry readings. · Provide outdoor reading areas · Provide meeting room space · Bridge cultures and contribute to cultural understanding · Provide a link to the history of Chula Vista In the 2001 telephone survey, 51% of the respondents residing east of 1-805 said that more art, musical, literature and other cultural exhibits or programs was either extremely or very important. As a comparison, 42% of the respondents living on the west side of the city said these programs were extremely or very important. The telephone survey also revealed that 14% of respondents visited the library to attend a meeting. The number is naturally lower on the eastside (12%) since there is no currently no library. Although the percentages are low, the actual numbers this equals is large when you consider that almost 1,210,000 people visited a Chula Vista branch library in FY 2000-01. Based upon the needs assessment discussed above, the creation of a "Commons" will be a major focus of the Rancho del Rey Branch Library. The physical structure itself will be designed to not just accommodate that need, but to encourage commtmity building. For example: · The branch library building is being designed with two public entrances...one from the parking lot and one from the street comer to encourage neighborhood pedestrian access. · There will be one conference room that seats 16 and one meeting room that will seat 60-classroom style. They will both be accessible after normal library hours and will include all the appropriate and necessary technology. They will share a small kitchen.~ · The Library will encourage the community to use the library as their "living room" by providing a mix of individual and group lounge seating in various areas throughout the library. There will be a caf6 space, seating 16 at 4 tables to encourage patrons to linger with a book or magazine over a cup of coffee. There will be over 250 readers and lounge seats for the community to use. And there will be patios with comfortable chairs to take advantage of the beautiful southern California climate and soft breezes fi-om the Ocean that reach the Rancho del Rey area through the natural canyon that sits by the library. · As they do at the Civic Center and South Chula Vista Branch Libraries, the Friends of the Library will operate a "book store." This 245 square foot area provides the Friends with a constant revenue source, but it also is a community gathering space. Visitors come regularly to see what new stock has arrived, look for those special bargains, and meet their friends. · The building will accommodate a display featuring the history of Chula Vista in order to meet the community's need for historical context. The exact location and design of this display has not yet been determined, but it could range from tiles marking historic milestones to a photomontage of Chula Vista through the ages. · Rancho del Rey Branch Library will include spaces for public art. Besides the permanent public pieces (still yet to be determined) there will be a changing gallery dedicated to the art of local school children. Of course, it is how these spaces are used that will guarantee that the library becomes the heart of the community. In order to ensure that the branch reaches its maximum potential, the Chula Vista Public Library will continue to use a model developed over the past few years. The Library now has a Community Relations Principal Librarian who is responsible for overall program and event design. The various Library Branch Managers, Outreach, and Digital Librarians assist her in this endeavor. Together they plan programs, classes, displays and special events that are of interest to the local community. In FY 1999-2000, the library system produced 169 adult programs, which attracted 4,373 attendees as indicated in the annual report to the State Library. This effort has produced wonderful range of programming. For example, the South Chula Vista Branch Library regularly hosts health fairs, English as a Second Language classes, citizenship programs, computer classes, author talks, community receptions, and of course many children's events. The library is even a polling place. The branch is also the site of numerous cultural programs such as the recent appearance by the Baja Orchestra and an ~ Some attendees at the town hall and focus group meetings did express a desire for an auditorium. However, the Library already has a 152-seat auditorium at the Civic Center Branch Library that is used less frequently than other conference and multi-purpose rooms. 16 annual classical guitar festival held in conjunction with Centro de Cultural de Tijuana. Each October the branch is the focal point of the annual Dia de la Raza parade where hundreds of students, from three nearby elementary schools, march to the library with marching bands and TV cameras to celebrate ethnic diversity and international friendship. The Library's art gallery is host to monthly art exhibits from both professional and amateur artists. It also has been the site of numerous special displays such an annual "Dia de la Muertos" exhibit and a San Diego/Tijuana InSite art installation. Because of all these activities, the South Chula Vista Branch Library is now widely seen as the neighborhood's central gathering point for the Otay, Castle Park and Montgomery communities in southern Chula Vista. With the spaces being designed at Rancho del Rey Library, coupled with the expressed desire of the community for a civic gathering place, there is no doubt that the Chula Vista Public Library will be able to duplicate these community building efforts at the new northeast side branch. Much of the adult programming planned for the branch will be similar to that outlined above. However, it will also include a special emphasis on hands-on computer classes that will be conducted at least once a month and feature topics such as "How to Use Your CV Links Online Catalog", "Build Your Own Website", "Creating a PowerPoint Presentation" and "Introduction to Office Software Applications". These services will ensure that the Library meets the Commons/Community Center and Lifelong Learning service response identified in the Library's Strategic Plan. The considerable children's and young adult programming discussed below will also help make the Rancho del Rey Branch Library into a true community center. V.A.iii. Children Services Chnla Vista is not unique in that it is a community of families. As reported in the Census 2000, Chula Vista had a population of 173,556. Some 75.5% of the households were families and 46.5% of the households had children under the age of 18. In the census tracks covering the northeast (Rancho del Rey Branch Library) service area, the population was 47,134. Some 29.2% or 13,763 individuals were under the age of 18. Within that population group, some 7,410 are between the ages of 0 and 9. This represents 15.7% of the service area population. That percentage is almost equal to that found statewide (15.3%), is less than the city as a whole (16.2%), but more than the county (14.7%) and U.S. (14.1%) percentages. There are nine public elementary schools, two middle schools and one high school in the service area. In March 2001, there were 5,798 children enrolled in the nine elementary schools. There are also a number of large day care centers in the immediate area. During the town hall and community forums, conducted as part of the branch library's needs assessment, the public unanimously requested high quality, consistent, considerable programming and services for children and young adults. In the 2001 telephone survey, 72% of the respondents who reside east of 1-805 (compared to 73% citywide) judged programs for children such as homework help and book clubs, and sponsoring a reading skills program for children, as extremely important or very important. 17 Comments received at the town hall forums and focus groups indicated considerable support for youth services programming. The community said they wanted Rancho del Rey Library to: · Provide a place for children to come together · Provide a substantial children's room space and computers for children to use · Be a kid-sized library, designed to be appropriate for the child's attention span · Provide reading skills improvement and reading encouragement for children This year the City is conducting a public outreach campaign to assist with the update of the General Plan. At a spring 2002 community fair, one of the primary themes from a discussion group on community facilities was the need for more places where children could gather and come together safely - which is exactly what a public library provides. Children's services and programming are very popular throughout the Chula Vista Public Library. Circulation of the juvenile collection accounted for 34% of total circulation in FY 2000-01. In that same fiscal year, the library system offered over 550 children's programs, which attracted over 23,000 attendees. The Library's Summer Reading Program is one of the most popular in San Diego County. In 2000, some 5,707 children registered for the program, more than double any comparable size community in the county. It is an even more remarkable figure when compared to the 19,750 children who registered for Summer Reading with the San Diego Public Library - a city library serving over 1.1 million people! The Children's programming at the Rancho del Rey Library will continue to build on this success. The primary services in the Children's Room will be the provision of library books and media and programming for children through age 12. The staff will give guidance in the choice of books and AV materials, present story hours and other special programming. There will be activities for the creation and display of children's artwork and crafts. The staff's primary job is to introduce children to the pleasures of reading and listening to stories and to assist students with homework assignments. Four monthly children's programs will include two by performers and two craft programs. Mother/Daughter book discussion groups will take place on a monthly basis along with an evening Family Storytelling Program. The LEAP (Library Education Afterschool Program) reading-tutoring program will hold weekly classes in a meeting room for children in grades 3 - 6. Other reading programs will include the fall, spring and summer reading programs. Bibliographies and pathfinders, designed to tie into the reading program themes and other special programs and events, will be developed and posted online. Assistance with homework assignments is and will be a major service of the Children's Room. The nine public elementary schools in the service area have relatively small libraries, with no after-school or weekend hours. In fact, the near-by Casillas Elementary School Library is only open three days a week from 8:10 am to 2:40 pm. Only three of the libraries are staffed part-time by librarians. The result will be that most elementary school 18 students will turn to the new branch library for help with fmding materials relevant to their homework assignments. Since the branch library will be adjacent to a fire station and a fire-training tower, the Fire Department has expressed interest in teaching fire safety to children. There is also the possibility of incorporating fire fighters and fire fighting apparatus into the theme of the Children's Room itself. From their home base at Rancho del Rey Branch Library, an Outreach Librarian will visit each of the 9 elementary schools in the service area three (3) times a year. The first time would be to give an in-service training to teachers on how to use the OPAC, the second visit would be in the fall to train students to do the same and to tell them about upcoming events at RDR, and the third visit would be to let students know about the summer reading program. A detailed discussion of programming provided to children, from infancy to kindergarten, is discussed below in the "Bom to Read" Family Resource Center section of this paper. The services provided in the Children's Room ensures that the Library meets the Basic Literacy, Current Topics and Titles and General Information services responses identified in the Library's Strategic Plan. V.A.iv. "Bom to Read" Family Resource Center Of all of the aspects of the Rancho Del Rey Branch Library, the "Bom To Read" Family Resource Center (FRC) is the centerpiece, the galvanizing force behind the joint-venture collaboration with the Chula Vista Elementary School District. In our shared vision, the branch library will serve as the community's hub for healthy child and family development, parent and community involvement, and life-long literacy beginning at birth. The "Born To Read" FRC is designed to be a center for early childhood information, parent education, emergent literacy, and family support. A child's earliest experiences with language and literacy begin in the first months of life, and form a critical foundation for later reading success. Indeed, the degree and scope of future social, linguistic and creative skills are enormously dependent on a child's experiences in the first years of life. Literacy begins at home, but where do parents turn to learn how to become their "child's first teacher"? Parents and other caregivers are hungry for substantive information and guidance on how they can provide children opportunities to flourish. The result will be a unique family literacy The Education Services Manager and an Early Childhood Education Specialist will implement the plan of service for the "Born to Read" FRC. Working closely with parents, educators, social service and health care providers, as well as other professionals, they will provide a centralized place to mm for information and support. Central to the concept is the creation of a hands-on learning environment, available during all open hours, devoted to very young children, their parents and caregivers, where children are enticed to play and to explore and where positive adult-child interactions may be modeled, 19 observed and practiced. The space will be filled with picture books, puzzles, learning toys, Lego tables, drawing tables, blocks; and a puppet playhouse, to name just a few. A welcoming, family-centered space will be created where parents can play and interact with children, talk to one another, or relax in comfortable chairs, surrounded by a wealth of books, magazines and brochures of interest. The FRC also provides designated space for a variety of special, ongoing, and annual programs and workshops, which will be offered at times convenient for families. Library staff and staff from our collaborative parmer agencies will serve as facilitators, models, mentors, and coaches for parents, ensuring they attain the resoumes, practical skills, and tools they need to lay a child's foundation for reading and lifelong learning skills. While many adults know how to provide and how to "milk" a language-rich learning environment for young children, research indicates that many do not. According to the 1991 Carnegie Foundation Report, Ready To Learn, A Mandate for the Nation, 35% of children in the United States enter public schools with such inadequate skills and motivation levels that they are at substantial risk for early academic difficulties. That same year, the Carnegie Foundation conducted a National Survey of Kindergarten Teachers, and found that deficiencies in language were named most often as the cause of children entering kindergarten not prepared for school. The problem appears to be more acute in California. According to the National Assessment of Educational Progress (NAEP), only 20% of fourth graders in California were reading at or above the proficient level in 1998, compared with 29% nationwide. The California Standards Test, given for the first time in spring 2001, indicates that, while the trend is at least moving in the right direction, (33% of fourth graders statewide scored at or above the proficient level), the numbers of struggling readers are still cause for great concern. In 1997, Congress called upon the National Institute of Child Health and Human Development to identify research-based practical findings on how children learn to read. Their landmark report, issued in April 2000, indicated that the most effective way to teach children to read included teaching them to manipulate the sounds in words, explicitly teaching the phonetic principle, and having them read aloud with guidance. However, another message from the research is clear: parents, grandparents, and other caregivers, - everyone who is important in the child's life - must be a child's "reading teacher" long before the child enters a formal classroom. New brain research shows that reading is part of a complex continuum of knowledge, skills and awareness that clearly begins in the cradle. Children need to arrive at the school's doorstep with good language skills and vocabulary, an awareness of the sounds of language, an appreciation of books and stories, a basic understanding of the conventions of print, and an eagerness to learn, or else they are "behind even before they begin" the acquisition of formal literacy skills. Without doubt, children of poverty are at greatest risk, more than twice as likely to have serious trouble reading, but studies have also shown that at least 20% of middle class children have reading disabilities, and that early intervention could save many of them from a lifetime of playing catch-up. 20 In February 2001, the San Diego County Children and Families Commission (Prop 10) released the results of a literacy and language development needs assessment for children ages 0 to 5. The recommendations are based in statistical findings and anecdotal data gathered from surveys and focus groups conducted throughout the County. Interestingly, the parents who completed the surveys were predominantly middle income. Among the key findings, the report clearly states, "The library needs to take a larger role in helping with language development of young children. Balanced programs [that] introduce multiple opportunities for different kinds of instructional methods are essential." The report goes on to further state: · Nearly half the parents surveyed said they are not getting the information they need about the literacy and language development of their young children. · Childcare providers expressed deep concern that too much responsibility for language acquisition in young children is being placed upon them, and that parents need opportunities to become consistently involved with their child's literacy and language development. They suggest partnering with libraries to help educate parents. They also stress the need for good information to be available to caregivers who are not necessarily trained in literacy. They indicated that they felt "unwelcome" with young children at libraries, and said they would like to "coordinate with libraries to plan visits, share resources, exchange support information," etc. · The need for libraries to incorporate children 0-5 into their programs was repeatedly expressed. This requires making a physical space for young children in the library itself that allows them to behave in ways that are age-appropriate. Programs, especially those that instruct parents in language development for children 0-5, need to be offered on a year-round basis at times convenient for parents. · Public health nurses reported little, if any, partnering with libraries. They expressed the desire to work with library staff to provide parents with literacy and school readiness assessments, and to help library staff make health care referrals, especially for children exhibiting language development delays. Great strides have been made in Chula Vista over the past several years to address pressing social and educational needs. Coordinated efforts to serve the children and families most in need, i.e. those residing in the predominantly low income, minority neighborhoods on the city's west side, have been spearheaded by a remarkable collaborative, the Chula Vista Coordinating Council (CVCC). There are over 150 collaborative members representing schools, social and health service providers, community leaders, and state and local government entities. The strength of the collaborative has been its ability to integrate services and resources under one roof in one-stop community service centers, known as Family Resource Centers (FRC's), located on the campuses of five west-side elementary schools. Services include case management, parenting classes, counseling, support groups, tutoring, crisis intervention, adult education and ESL classes, and additional referrals. 21 Additionally, the Chula Vista Elementary School District has identified school readiness as a top priority. As a result, the District~ in collaboration with the CVCC, sought and has just received a multi-year, multi-phase grant to provide a host of intergenerational parenting, family literacy and emergent literacy programs targeting families with children ages 0-5 from eight of the District's poorest, west-side school communities. The "Born to Read" Family Resource Center at the Rancho del Rey Branch Library is clearly in line with District- and community-identified priorities, and will serve to complement the existing FRC's by providing equitable services to the families and school communities on the eastside of Chula Vista. In an effort to further strengthen this initiative, the Library plans to join the small but growing network of libraries nationwide that believe that literacy begins at birth, and that libraries can help build healthy communities by nourishing healthy families. The network referred to is called the Family Place Project, a project of the Libraries for the Future organization, a national initiative to support life-long learning and community development. Currently, Family Place programs exist at approximately 100 libraries across the United States. The Rancho del Rey Branch Library "Born to Read" FRC will be the first and only Family Place Project in all of Southern California. The hallmark of Family Place libraries is a unique combination of (1) Specialized family literacy programming, (2) A special collection of books, toys and other materials, and (3) Emphasis on professional development and training, including links with community partners. Some of the examples of unique ongoing and year-round programs envisioned include: · Parent/Child Workshop - This is the core program of the Family Place library model. It is a 5-week series that brings together in an informal, interactive setting, toddlers and their parents/caregivers with professionals from local agencies such as hospitals, speech clinics, universities and public schools. The sessions are facilitated by library staffthat will feature toys, books and a hands-on art activity. · "Born to Read" Series - A series of year-long, ongoing, interactive, "drop-in" programs for adults and children will be developed by the staff, based on research and best practices, and guided by the Public Library Association's Early Childhood Initiative. Programs will be designed to model and instill in caregivers the behaviors and practices that will lead to their child's success in learning and reading. These will incorporate books, stories, music, finger plays, puppets, dance, games, writing, art projects, etc. The series will focus on modeling effective methods of engaging children's cttriosity, developing their vocabulary, language and communication skills, and ultimately, their awareness of language sounds, story and print structure. It will be three-tiered, based on the developmental needs of children: o Baby Time - designed for pre-talkers, children ages birth to 2 o Talkin' Tots - designed for children ages 2-3 years old 22 o Rock, Rhyme, and Read - designed for pre-readers, children ages 4-5 years old, with a strong emphasis on developing phonemic awareness skills Additional Special Programs will include, but not be limited to the following: · Tot Sock Hops - caregivers and tots explore music, rhythm and movement · Mother Goose Asks "Why?" - a 4-week hands-on program developed by the Vermont Center for the Book to encourage parent-child exploration of math and science concepts through quality picture books and science experiments · Dads Dig Reading - special programs just for dads and their children · Parenting Classes - 10-week adults only series, offered by the Chula Vista Adult School · Parenting Seminars - specialists offer one-time guest lectures on a variety of special topics · Do It Yourself (Make it and Take it) Workshops - parents and early education professionals will create homemade learning games and materials · Summer Bedtime Story Hours - designed to attract the entire family · Baby Boosters Read to Me Club - Prizes and incentives for parents and primary caregivers who read to babies birth through 2 · New Parents Discussion Group facilitated by a public health nurse · Children's Literature Seminars - for parents and professionals who work with young children Additionally, there will be programs taken out into the Rancho del Rey Branch Library service area. Working closely with the library's Volunteer Coordinator, member agencies of the Chula Vista Coordinating Council and Southwestern College's Child Development Department, the plan is to train volunteers and interns to conduct Story-times on Wheels, special programs offered on-site at childcare centers. The Rancho del Rey Branch Library will also be the focal point for offering training opporttmities to the staff of the hundreds of licensed and unlicensed childcare centers in Chula Vista. In addition, the Library plans to create a number of "Library Outposts", mini-stations in the waiting rooms and lobbies of local clinics, government offices etc., stocked with children's books and informational flyers promoting "Born to Read" programs and other events of interest to parents. A cadre of volunteers will be sent out to replace and exchange the collections on a regular basis. The Born to Read Family Resource Center ensures that the library system and the Rancho del Rey Branch Library meets the Basic Literacy service response identified in the Library's Strategic Plan. V.A.v. Young Adult Services The 2000 census shows that there are 13,915 individuals between the ages of 10 and 14 residing in Chula Vista. In the Rancho del Rey Branch Library service area this population group numbers 4,012 and makes up 8.5% of the total population of 47,134. This is a higher percentage than the city as a whole (8%), San Diego County (7.1%), California (7.6%) and the nation (7.3%). As of October 2000, the Sweetwater Union High School District reported 23 that there were 2,539 students enrolled in the two middle schools and 2,694 students at the one high school in the Rancho del Rey Branch Library service area. There is, obviously, a large population base upon which to market young adult services and programming in the Rancho del Rey Branch Library service area. The desire for a special place and services for young adults came through loud and clear in the town hall forums and focus groups. Library stuff, adult users, and the Library's Teen Council all said; "Provide a separate young adult space." Of course, the teens were more specific, saying that the new library should offer: · Casual comfortable reading rooms · Good outside programming · Study rooms · TV to show current news and events · Provide "live" music · More CDs of "our" music · Places for group study, which is now required in many classes · Provide magazines just for teens The primary function of the Young Adult Room will be to provide young people (ages 13 to 16) with a space in the library that they can call their own. There will be a materials collection that meets the needs of young adults and special study areas that are conducive to group study, allowing teens to exchange ideas in a loud conversational manner. Teens will also have access to compact disc players, a wall mounted TV, and of course, computers, which will be adjacent to the area. Nearby will be three (3) group study rooms seating up to six people. The teen space will feature a collection that will include fiction very popular to young readers, including series such as "Buffv the Vampire Slayer" and "Dawson Creek". There will also be plenty of graphic novels, science fiction and fantasy and magazines such as Skateboarder, YM, and Teen People. The space will also have a small collection of books on topics such as how to get into the college of your choice, how to get scholarships, etc. The Library's established Teen Council will determine services to Young Adults at the Rancho del Rey Branch Library. They will continue to meet monthly to give staff input into what types of programs they want. Recent examples of such programming include a battle of the bands, a student film festival, a program on alternatives to college and the "Feed and Read" book discussion group (good books and pizza). Since the Rancho del Rey Branch Library will be located within a block of the new YMCA Teen Center, the Library intends to explore joint programming with that agency. The Y expects their new center to provide a safe environment where youth will enjoy the opportunity to participate in a wide variety of activities and programs, including recreation, health and fitness, leadership development, delinquency prevention, counseling, job preparedness, literacy, computer training and "drop-in" activities. The Library hopes to 24 develop a formal MOU with the YMCA to collaborate on such programming as mentoring, conflict resolution, and open book reading...to name just a few ideas. As discussed above, under Children's services, the adjacent City fire station and training tower also provides an opportunity for fire safety training and other programming with the Fire Department. The Library intends to expand its after school student literacy program (LEAP) to include grades 7 - 8 at this branch. These tutoring sessions will be held in a separate meeting room on a weekly basis. Teens interested in completing community service hours would be available to assist in the children's room with Internet and computer assistance or with peer tutoring. Them will be a monthly series of programs on college and careers and prep classes for the SAT and AP exams and how to write the college essay. Teachers from the Sweetwater Union High School District and professors from Southwestern College will present these classes. The services provide in the Young Adult Room will ensure that the Library meets the Current Topics and Titles and Commons/Community Center service responses identified in the Library's Strategic Plan. V.A. vi. Information & Reader's Services Two of the Chula Vista Public Library's primary service responses are commitments to General Reference and Lifelong Learning. In the 2001 telephone survey, 66% of all respondents indicated that they visit a library to meet personal information needs, while 71% of respondents visit a library to meet educational or training related needs. Only 46% of the respondents visit a library to meet work-related informational needs. Residents of eastern Chula Vista are slightly more likely to visit a library for personal information needs (68%) and for work-related informational needs (49%). Some 71% of eastside residents said that they came to the library for educational or training related needs. Additionally, participants at the various town hall and community forums indicated that they are currently using the Library for reference and reseamh. Furthermore, they want the Library to continue offering these services. The community's desire to see the library offer reference and informational services is born out by current usage figures. The 2000 Public Library Data Service survey reports that Chula Vista conducted 375,069 reference transactions or 2.2 reference transactions per capita. This is well above the upper quartile figure for libraries in the 100,000 to 249,000- population range of 1.3 reference transactions per capita. The 375,069 total is also above the median of 347,906 total reference transactions for libraries in Chula Vista's population group. As reported in the accompanying Needs Assessment document, the Chula Vista Public Library's FY 1999-2000 reference activity per open hour (58.9) ranked second of the 23 California city libraries in this population group. These are especially impressive figures when one realizes that one quarter of the city (the northeast quadrant to be served by the Rancho del Rey Library) does not even have a public library. 25 Clearly, the community wants and exPects that there will be both reference and information services at the new branch. The primary function of the information and reference area will be to provide the public with access to well trained staff, reference books, indexes, the lnternet and various other electronic databases. A unique feature of this branch will be a central Customer Service Desk, which will be able to able to provide help with almost any kind of question or need, ranging fi:om how to use the online catalog, how to conduct in- depth research, how to sign up for a computer, to assistance with applying for a library card. A small (222 volume) ready reference collection will be at hand, along with considerable online resources to ensure that staff can appropriately assist the public. The desk will be user-friendly, and provide a one-stop shop for information and assistance. It will be in a highly visible location and right in the middle of the traffic flow. In fact, it is the fulcrum on which all public service trams. The location of this desk will ensure that questions fi:om adults, children and young adults can all be fielded. It will be designed so as to be approachable for all ages and those with disabilities. Customer Service Representatives will also be on the floor to assist the public as used to be done in retail. These easily identifiable staff members will be roving in the Children's, Reference/Internet, and adult stacks area. They will no~t be sitting at a desk. Therefore, instead of waiting for the public to approach them, the 'rovers" will be responsible for initiating a public service contact. Such contacts might include offering assistance to patrons on how to use the catalog, helping them to find a particular book or subject area, answering a detailed reference, assisting a patron with scheduling time on a computer or setting up an email account. The library system has partially instituted the "rover" approach to public service at its Civic Center Branch Library with much success and plans to implement it system-wide over the next two years. Information and reference help will also be available via the telephone, e-email and "24/7 Online Reference" services. Please see the Technology section of this report for more details. V.A.vii. Circulation Services The 2001 needs assessment telephone survey found that 78% of all respondents and 72% of eastside residents come to the library is for pleasure reading. This figure, coupled with the high usage of the library for personal information needs (66% citywide, 68% eastside) and for educational or training needs (71% citywide and eastside) results in a big circulation for the Chula Vista Public Library. As reported in the accompanying Needs Assessment document, CVPL's FY 1999-2000 circulation per hour was the fifth highest hourly circulation of all 23 California city libraries in this population group. And in FY 2001-02, circulation has increased dramatically, trending towards a 6% increase system-wide and a whopping 30% increase at the EastLake Branch Library. There is every expectation that circulation at the Rancho del Rey Branch Library will be very strong. Therefore, the circulation services at the facility need to be carefully planned. It 26 starts in the parking lot with 3 drive-up book drops. Although this seems obvious, they will be the first for the library system. Inside, circulation will be mostly self-service, based upon models used at the Richmond, British Columbia and Farmington Hills, Michigan public libraries. The collection will be tagged with Radio Frequency Identification and check-out will occur at five state-of-the art self-checkout stations. Although the expectation is that 85% of all circulation will go through these self-service units, there will be a small Customer Service Desk adjacent to self- checkout units to assist the public with exceptions. Check-in will also be self-service with an automated self-check-in return system. The various vendors of these systems are currently working with the Chula Vista Public Library to configure an appropriate bin system for returns. Books and other library materials put on hold will be available at an on-the-floor pick-up point by the patron. No more waiting in line for to get a reserved book. The Library also intends to implement an optional, cost recovery based, program where reserves are mailed to the client's home or office before Rancho del Rey Library opens. The Cooperative Agreement between the City and the Chula Vista Elementary School District includes an element that is designed to get public library books into the hands of elementary school students quickly and easily. The Library already works with the District to ensure that students have a library card. Students and teachers are also able to place reserves on Chula Vista Public Library materials from their classrooms via the Library's website. The intent of the Cooperative Agreement is to take this a step further and deliver the requested item to the school site by integrating the Library's and the District's delivery system. V.A.viii. Administration of the Educational Services Division's Programs The Chula Vista Public Library's collaborative commitments with the Chula Vista Elementary School District date back as many as ten years, and in many respects the Rancho del Rey Branch Library is a natural extension of this tested and proven parmership. Since 1998, the provision of after-school programming at the City's elementary schools has been under the umbrella of the Library. At that time, the District approached the Library, which, through its Literacy Center had long been a partner with them in providing federally funded Even Start Family Literacy services. Based on our successful history of cooperation, the District and the Library took a bold step and committed ourselves to a parmership, which has been renewed every year since, for joint funding and governance of after-school programs. These programs (known as STRETCH and DASH) focus on literacy, the arts, and enrichment activities, and are seen by the City Council and the School District as a direct public service of the Library, just as they see the Literacy Center as a direct public library service. 27 In 1998, the Library's Literacy Coordinator was promoted to Educational Services Manager and took on the job of revamping what had been a lackluster, unstructured, poorly supervised, and, by all accounts, failing after-school recreation program. By February 1999, the outcome was the "Safe Time for Recreation, Enrichment and Tutoring for Children" (STRETCH) program. It is an extended school-day program for children in Title I schools who need more opportunities to develop their language and literacy skills. The goal is to create a dynamic, safe, and stimulating after-school environment that gives children the boost they need to succeed academically and socially. The program has a detailed, multi-faceted, highly structured daily curriculum, which includes group read-alouds, drama games, a homework center, novel reading, hands-on math games and art projects. In October 1999, the DASH (Dynamic After School Hours) program was added to the after- school line-up. DASH is conducted at the non-Title-1 schools and, though less literacy oriented than STRETCH, has strong academic and enrichment components. Both programs are conducted by well-trained staff, and provide innovative, quality programming. Regular involvement by school personnel, in decisions ranging from hiring to curriculum to program evaluation, is a hallmark of STRETCH and DASH. What began as a modest program in six elementary schools in 1999 has grown exponentially to include a staff of over 80 part-time employees and three full-time supervisors, who provide several hours of programming and activities each and every school day to over 1,200 elementary school children at 29 elementary school sites across the City. The City and District staffs are extremely happy with the results. Both the School Board and City Council, which jointly fund this million-dollar program, are thrilled, and say so each year when they fund the program. Students and their parents are also very pleased. In the 2002 survey of STRETCH and DASH parents and students, 89% of the parents who responded indicated that they strongly valued the programs, while 77% strongly agreed that the STRETCH and DASH staff provided a high quality program. 96% of the parents also agreed that the programs had helped their children do better in school or helped them to develop in positive ways. Students also like the programs, with 80% of the student respondents agreeing that STRETCH or DASH was "a cool place to go after school." The Library's Educational Services Division administers STRETCH and DASH as well as the Literacy Center and the Even Start Family Literacy Program. The Educational Services Manager's office, as well as the office space for the after-school program supervisors, is currently located at the South Chula Vista Branch Library. When the Rancho del Rey Branch Library opens, the operations of the "Born to Read" Family Resource Center will also fall under the direct supervision of the Educational Services Manager. As a result, this manager's office will be relocated to the Rancho del Rey Branch Library. Additionally, the offices and support spaces for the three supervisors of the STRETCH and DASH programs will also be located at the new branch library. This move is critical, since the after-school program staff has long since outgrown the makeshift space they currently occupy at South Chula Vista. 28 The development of a coordinated system for delivering and returning library items to and from elementary school campuses will also include transport of the enormous quantities of books, supplies and equipment required by STRETCH and DASH staff. The Rancho del Rey Branch Library will provide sorely needed and appropriately designed space for receiving, unpacking, sorting, and organizing large shipments of equipment, supplies and materials, which are essential to providing multifaceted, creative programming to such a large number of children daily, at sites all across the City. Finally, as STRETCH and DASH have developed and evolved, the program management staff has become a part of the children's program planning team at the system level. They participate in planning and presenting special events such as the Summer Reading Program Carnival, the ABC Fair for young readers, and Family Literacy and Even Start programming. The after-school programs are an integral part of the public services provided by the Chula Vista Public Library as they meet the Lifelong Learning and Basic Literacy library service responses identified in the Strategic Plan. V.B. COMMUNITY SERVICES/PARTNERSHIPS/SPECIAL SERVICES Developing strong community parmerships will be essential if the Rancho del Rey Branch Library programming, as discussed above, is to succeed. The Strategic Plan Steering Committee saw the development of such collaborations as one of the most important initiatives in the plan. As a result, the Library now has a number of goals directly related to this initiative: · Continue to enter into partnerships to integrate library services into the Chula Vista community · Consider collaborative opportunities to improve or meet library goals and contain costs, if possible Of course, the Chula Vista Public Library has a long history of partnerships within the community. The Library's award-winning Literacy Team Center was established in 1987, under a grant fi'om the California State Library, in collaboration with the Chula Vista Adult School and the Altrusa Club of Chula Vista. The EastLake Branch Library is a joint-use library on the campus of the EastLake High School (operated by the Sweetwater Union High School District) and has been open to both students and the public since 1993. As discussed earlier, the Library partnered with the Chula Vista Elementary School District in 1998 to produce a radically different and very successful after-school program at elementary school sites. In 1999, the Library applied and was awarded a 4-year Even Start grant, from the State Department of Education, in collaboration with the Elementary School District. The Library serves as the fiscal agent for that large grant. The Born to Read Family Resource Center joint-venture endeavor at the Rancho del Rey Branch Library is another example of the types of collaboration envisioned by the Strategic Plan Steering Conunittee. Key to the realization of the Bom to Read FRC's enormous potential is comprehensive and ongoing staff development, and the tapping of resources and 29 expertise within the community. The programs and services described above are enormously labor intensive. As members of the National Family Place Project, library staff will automatically take part in a 3-day Family Place Training Institute, and will continue to benefit from the technical assistance and networking opportunities provided through the Project. Even more importantly, however, thanks to our fortifying relationship with the Chula Vista Elementary School District and with the Chula Vista Coordinating Council, we will capitalize upon a wealth of local staff development opportunities. The abundance of training offered to the staff, outreach workers and volunteers of the existing five Family Resource Centers will naturally be extended to include the sixth-- the Rancho del Rey Branch Library "Born to Read" FRC. The community resoumes that have already been compiled at these 'one-stop' service centers will make replication at a new center far easier. Local expertise in everything from child abuse prevention, community policing, child nutrition, dental and vision care, nutrition, drug rehabilitation services, adult education, to name only a small few, are already 'at the table' of the Chula Vista Coordinating Council. In addition, the District's longstanding cooperative relationship with Southwestem College's Child Development Department, which offers an Associate's Degree in Child Development as well as the California Child Development Credential, ensures a viable source of well-trained student interns needing valuable work experience. A special program to place Southwestern College child development majors in a variety of intern positions, both at the Born to Read FRC and in various outreach programs, particularly those targeting child cam centers, will be developed. Training, materials and programming being developed for the District's new long-term School Readiness Project will be available to library staff, including training on the District's kindergarten standards and the California Department of Education's Pre-kindergarten Learning and Development Guidelines. Opportunities abound to share training, expertise, as well as extensive programming ideas from both the library's Families For Literacy (FFL) Program and the joint Library-District Even Start Family Literacy project, which have been in existence for over eight years. Administratively, the Bom to Read FRC, Literacy Team Center, FFL Program, Even Start Family Literacy project, as well as school age after school literacy tutoring (LEAP Into Reading) and after school literacy, arts, and recreation programs (STRETCH and DASH) all fall within the library's Educational Services Division. In addition to the joint-venture collaboration discussed above, the Library intends to partner with other community agencies at the Rancho del Rey Branch Library. The two most obvious partnerships will be with the Chula Vista Fire Department and the South Bay YMCA, as both agencies are located next door to the new Library. The Fire Department has expressed considerable interest in teaching fire safety to children and young adults and they also have offered to share their meeting room space with the Library. Young adult services will be greatly improved by collaborating with the new Teen Center at the YMCA. It is expected that the Library and the Y will co-produce many exciting programs. 30 The pastor of the Methodist Church located across the street fi.om the library site has also expressed interest in parmering. The church may also prove to be an excellent source of volunteers. Finally, as a member of the Chula Vista Coordinating Council and Chula Vista Human Services Council, the Library expects that new and unexpected opportunities for partnership will arise in the coming years. Such surprises have already occurred while working on the development of the "Bom to Read" Family Resource Center. As a result of this effort, the Library has been invited to participate in two grants, in collaboration with the Chula Vista Elementary School District and the Chula Vista Coordinating Council, for Prop 10 monies. V.C. PUBLIC SERVICE HOURS In the 2001 needs assessment telephone survey, only 3% of the respondents indicated that convenient service hours were the most important factor in using a particular facility. However, 5% of the respondents from east of 1-805 rated this factor as the most important. The issue of hours also came up during the various town hall and focus group meetings. Comments included: · Hours should be accessible a wide variety of times · Be open later- to 10 pm · Be open nights and weekends when the residents are off work Finally, because the South Chula Vista Branch Library is currently open only 48 hours per week while the Civic Center Branch Library is open 64, the Library receives many informal comments from the public about the need for longer hours at that branch specifically.2 As a result, the Library is committed to providing the largest number of public service hours possible at the Rancho del Rey Branch Library within budgetary constraints. The Library intends the branch to be open 63 public service hours per week. Their hours will be: · Monday, Tuesday, Thursday 10 am to 8 pm · Wednesday 7 am to 10 pm · Friday 10 am to 6pm · Saturday 10 am to 4pm · Sunday 1 pm to 5 pm This schedule will ensure that the Library can provide a morning schedule for school visits and "Born to Read" Family Resource Center activities, an everfmg and weekend schedule allowing patrons to visit outside of the normal work and school hours, and a special extended schedule on Wednesdays for morning commuters and night owls. Opening at 7am on Wednesday should also appeal to those using the gym at the YMCA across the street, which opens at 4:30 am. 2 Public service hours at the South Chula Vista Branch Library are scheduled to increase to 56 hours per week in July 2002. 31 These hours will bring the total the number of public library service hours provided by the Chula Vista Public Library per week to 207 - well over 10,000 public service hours per year. This represents a 44% increase in availability of public library service to the community over the current 7400 hours per year. V.D. STAFF & VOLUNTEERS The Chula Vista Public Library is well known for its excellent staff. A sampling of comments from the Library's most recent (2002) Materials Availability Survey support that premise: · Excellence service · The library and staff are great. My 4-year-old grandson and I have found them very helpful · I love the story time and the storytellers · Telephone courtesy is great · I would like to comment that this library is very friendly and that is why I like to come here · Excellent staff Additionally, some 98% of respondents to the 2001 needs assessment telephone survey agreed, "Library staff does a good job in answering my questions." The library system also has a vibrant volunteer program. Approximately 150 individuals are registered as volunteers working in literacy, technical service, circulation and other customer service areas. The Library's Volunteer Coordinator works closely with the City's Volunteer Coordinator on the establishment of job descriptions and job performance standards, as well as on recruitment and retention issues. Volunteers are registered with the City and fingerprinted for liability and personal safety reasons. Like most libraries in the United States, the Chula Vista Public Library has experienced the impact of the closing of library schools, the re-direction of traditional library school programs to information technology, and the small number of minority (or multi-lingual) students entering into the profession. At times, professional level jobs within the Chula Vista Public Library go begging for months at a time, due to a lack of qualified candidates, even though library salaries are competitive with other California municipalities. As a result of these factors, the library system has been working on the establishment of a new staffing model .... or at least a model that is different from the one that it has previously use in this library system. This model is partially implemented as of today and will be fully in place by the time the Rancho del Rey Branch Library is open. The Library Department's organizational chart will be: 32 Deputy City Manager/Library Director Assistant Library Director Public Services Automation Services Community Relations Educational Services Manager Manager Manager Manager Civic Center Technical Services Public Relations Literacy Center Branch Library Online Services Programming After-School Programs EastLake New Technologies Volunteers "Bom to Read" FRC Branch Library Digital Librarians Fund Raising Rancho del Rey Outreach Branch Library Cultural Arts South Chula Vista Branch Library Youth Services Over the years, the Library has centralized various functions, including collection development and the coordination of children's and young adult services. It also heavily relies upon self-directed teams for problem identification and solving. Currently, there are almost 20 such committees dealing with circulation, reference delivery, branch communication, children's services, training, etc. Staffs from all locations and bom all job classifications are invited to participate. Co-missioning between the teams is greatly encouraged. The new branch-staffing model now being implemented is intended to recognize the changing nature of librarianship and the changing library system in Chula Vista. When the City had only one library facility in the 1970s and 80s, it could attract, retain and afford to hire over a dozen public service librarians. Today, that model is neither practical nor affordable. Therefore, each large branch library (those over 30,000 square feet) will now have a core group of five professional librarians. These will be: Branch Manager (Senior Librarian) Assistant Branch Manager (Librarian lid Youth Services Librarian Reference/Digital Librarian Outreach Librarian (Librarian II) (Librarian II) (Librarian ID This professional staff will be the key management team for the branch library. They will take the lead in program development and implementation (in collaboration with the appropriate service coordinator and self-directed team), as well as supervise the rest of the staff. The majority of the staff members at the branch level will be Customer Services Representatives. The Customer Service Reps (previously known as Library Associates) will 33 /2 staff the Customer Service Desk (Information and Circulation) and serve as the "rovers" discussed above in the "Information and Reader's Services" section of this paper. Because of the heavy reliance on new RFID technology, which will allow the Library to move circulation functions to a new level of self-service, there will be far fewer staff members in the traditional Circulation classifications. Of course, re-shelving the books has not been automated - yet - so Pages (aka Library Aides) will continue to be required. The specific staffing plan for the Rancho del Rey Branch Library to cover the 63 hours of public service each week is intended to be as follows: Branch Manager/Senior Librarian 1 FTE Administrative Office Assistant 1 FTE Assistant Branch Manager/Librarian III 1 FTE Librarian II 3 FTE Early Childhood Specialist 1 FTE Customer Service Representatives (Library Associates) 14.63 FTE Circulation Supervisor 1 FTE Senior Circulation Assistant 1 FTE Library Aide 8.1 FTE Library Visitor Assistant (security) 0.83 FTE Total 32.56 FTE3 There will also be 2 FTE Custodian II from Public Works/Operations and 1 FTE Micro-Computer Specialist from the Management and Information Services Department assigned to work in the Rancho del Rey Branch Library. As at all of the branches, it is expected that volunteers and interns will augment paid staff to ensure a high quality of public service delivery. It is anticipated that Rancho del Rey will have approximately 20 volunteer positions serving in roles such as assisting with children's craft programs, shelf reading, and operation of the Friend's used bookstore. In addition, the Library has been using one or two paid interns from Southwestern College each semester to assist with special programs and help patrons use computers. This internship program should be an especially valuable resource for the "Born to Read" Family Resource Center since nearby Southwestern College (located within the branch service area) has an Early Childhood Education program. The Chula Vista Public Library understands that in order for this staffing model to work, there must be a commitment to a high quality of work life for both staff and volunteers and excellent internal training program must be in place. Customer service cannot and will not suffer because of the change to having more para-professional staff members on the floor in place of MLS degreed librarians. As a result, a new training program is being developed and will be implemented in the fall of 2002. This training model, created in collaboration with the City of Chula Vista's Organization, Development and Training Office (ODT), will 3 The branch will also house the offices of the Educational Services Manager and her staffofthree as discussed earlier in this report. They are not included in this FTE count. 34 feature a number of leaming modules. Certain basic elements such as quality customer service, software training, conflict resolution, supervisors academy, etc. will be taught by ODT in classroom settings and via online tutorials. A separate 12-session, 24 hour, training module will concentrate on public library philosophies and tenets, CVPL policies, and practical applications. On-staff professional librarians will teach these components. Finally, the Library will utilize the Effective Reference Training program developed and conducted by the Tierra del Sol Regional Library Network to teach and reinforce reference skills. These formal training programs will be augmented in a number of ways. Permanent employees are being encouraged to utilize their Professional Development Funds to register for attendance at InfoPeople workshops and at the California and Public Library Associations conferences. Scholarships are being offered to select staff to pay for room and board at these conferences. Librarian "table talks" are also held on a regular basis to encourage discussion of relevant issues such as filtering, collection development, etc. Finally, each December the library system closes all branches for one full day of staff development. Staff looks forward to this day of reflection on past progress and a look at the future direction. They hear from keynote speakers and then attend breakout sessions on various topics. The Chula Vista Public Library's "Professional Development Day" was inaugurated in 1997 and is so well regarded that the City's Recreation Department now holds a similar event. V.E. COLLECTIONS Besides location, the quality of a library's collection is the most important factor in choosing a library. In the 2001 needs assessment telephone survey, 22% of all respondents rated "materials selection is good" as the number one reason they visit a library. Almost a quarter of eastside residents (24%) rated this as their number one reason. The survey also found that 84% of all respondents and 86% of eastside respondents said they were likely to use library books, 52% of all respondents and 52% of eastside respondents said they were likely to use magazines and newspapers, 62% of all respondents and 68% of eastside respondents said they were likely to audio-visual materials, 70% of all respondents and 72% of eastside respondents said they were likely to use reference mater/als, 39% of all respondents and 40% of eastside respondents said that they were likely to use computer based resources such as online databases. Comments from the town hall and focus group meeting reinforce the community's desire for a quality materials collection. Comments include: · Have lots of books · More copies of popular titles · Improve outdated collections · Expand books on tape collection · Provide more books · Offer mom books on tape · Provide larger, more in-depth collections 35 · Improve the currency of materials · Provide a collections of languages and cultural information about our neighbors The community's desire for a strong materials collection is also reflected in the Chula Vista Public Library's Strategic Plan 2002-2006. One of the primary goals of the strategic plan is to "Maintain an excellent and responsive materials collection." Two specific objectives designed to meet that goal will be accomplished through the opening of the Rancho del Rey Library. · Increase CVPL's annual materials expenditure per capita to the nation-wide median as reported in the current edition of Public Library Data Services' Statistical Report for libraries serving 100,000 to 249,999. For FY 2000 the median expenditure was $3.26, while for Chula Vista it was $2.01. The operational expenses for the new branch will include hundreds of thousands of dollars annually for materials, raising Chula Vista Public Library's per capita to the median level. · Provide a minimum of 3 library items (books, videos, CDs, DVDs, etc.) per capita. As of December 31,2001 the library system had 459,796 items for a per capita rate of 2.5. Rancho del Rey Branch Library will Add over 170,000 items to the system's total will allow the Chula Vista Public Library to reach this objective. It is clear that the desire for a sizeable, current, useful collection runs strong and deep. The opening of the Rancho del Rey Library will add over 170,000 items to the system's collection, greatly enhancing the size and depth of the materials collection for the entire community as well as meeting many of the system's goals and objectives. The library system would have preferred that the majority of the materials collection at Rancho del Rey Library be merchandized in a retail manner. However, since a large materials collection is so important to the community, volume capacity in the facility is a major consideration. Therefore, traditional stack configurations predominate. Nevertheless, the new book area, the audio-visual collections, magazines and newspapers, and portions of the teen area and the Children's Room lend themselves to retail style displays. V.E.i. Children's Collection In developing the collection plan for the Rancho del Rey Branch Library, the library system has taken into account many factors. For example, although the juvenile population (those under the age of ten) represents only 15.7% of the service area population, the juvenile book collection will make up 35% of the entire collection. This is because the community has expressed their desire, at the various town hall and focus group meetings, for a comprehensive children's collection at the new library They not only desire it, they expect it, since they are aware of and use the large collections at the Civic Center and South Chula 36 Vista Branches (30% and 35% of the total collections respectively). Of special note is an exceptionally large collection of graded-level easy readers designed to positively reinforce early reading habits. The large juvenile collection, numbering over 59,000 items, will also support the homework and reading assignments from the nme public elementary schools in the service area. As reported by the Chula Vista Elementary School District in June 2000, the collection size in libraries in those schools range from a low of 6,249 volumes for 462 students to a high of 14,301 volumes for 718 students. Only two of the schools exceed the District's goal of 20 books per pupil, while two others just miss the mark at 19.9%. Based upon anecdotal evidence, it appears that students heavily use the public library because their own school libraries don't have the materials they need or because they are closed. V.E.ii. "Bom to Read" Family Resource Center Collection As discussed earlier in this report, there is considerable research data that supports the contention that parents, grandparents, and other caregivers must be a child's "reading teacher" long before the child enters school - a true family literacy environment. Additionally, there is much evidence that these caregivers must also be actively working with very young children on their social and developmental skill building and other school- readiness needs. The "Bom to Read" FRC collection is comprised of two distinct parts- the Parent/Teacher collection and the Bom to Read collection for very young readers. The Parent/Teacher collection will focus on educating and stimulating the adults who are critical in the development and pre-literacy aspects of child rearing- parents, caregivers, and teachers. This will be a 970-item collection, which will include a core reference collection of 170 volumes. Approximately 21% of the collection (200 volumes) will be in Spanish. The "Bom to Read" young children's collection will include age specific books, puzzles, games, audio-visual materials, art supplies, puppets, manipulatives, and other toys to engage very young children and their parents or caregivers. Of the 4,950 activity and board books in this area, 1,000 will be in the major foreign languages represented in the Rancho del Rey Branch Library service area- Tagalog, Japanese, Korean, and Spanish. No matter what language is spoken by a parent or grandparent, aunt or uncle, friend or sibling, the young child may know the positive experience of being held and read to by a trusted person. This collection of 5,000 books will be marketed in a number of ways, including "kits" or packets that will be compiled by library staff to make it easy for patrons with special needs to grab what they need and go, without having to search. These kits will include: · Welcome New Baby Kit books, videos and pamphlets providing information for new parents, with particular emphasis on the first year of life. Topics include breastfeeding, developmental stages, health, safety, nutrition, bonding, and community resources. 37 · Pregnancy Packet - books, videos, pamphlets, brochures, fliers, bibliography of on- line and community resources covering topics such as fitness and nutrition, childbirth preparation, infant development etc. · Story time Kits - designed to assist preschool teachers and child care providers in centers as well as family day care homes. Kits will be compiled by themes and will contain a selection of picture books, a video or audiocassette, puzzles, puppets, and/or flannel board figures, along with instructions for related literacy extension activities. · Grandparent Kits - kits designed to help grandparents entertain visiting grandchildren. · Travel Kits - activities, songs, coloring books and other ideas and materials for families to take with them on the road. · Early Intervention Kits - for parents who suspect their child may have a developmental delay, this provides information on the early intervention process and resources for families. Of course, a wide array of on-line resources for parents and professionals who work with children will be available, as well as a comprehensive and updated community resource file. V.E.iii. Young Adult Collection As reported earlier, there is a large young adult population in the Rancho del Rey Branch Library service area. The 2000 census counted 13,915 young people between the ages of 10 and 14 and the High School District reports that there are 2,539 students enrolled in the two area middle schools. It is expected that young adults will use almost all of the collection as they mature, as their reading interests change, and as they progress through school. However, a special YA collection will be established to especially entice them to use the branch library. It will consist of over 5,000 books that concentrate on fiction very popular to young adult readers such as series books, horror, fantasy, science fiction, romance, graphic novels, etc. There will also be popular magazines such as Surfer, Teen, Rolling Stone, and Hot Rod. The space will also have a small collection of non-fiction books on topics relevant to teenagers. Of course, the full range of audio-visual materials - especially DVDs and CDs will also be of high interest. The Library is currently exploring whether or not to add computer games to its collection and expects to make a decision in 2003. V.E.iv. Foreign Language Collection With the 2000 census finding that 49.6% of the city's population is of Hispanic heritage, the Library has attempted to meet the needs of that community through the development of an 38 extensive Spanish Language collection. That collection now totals 43,034 volumes system- wide, or just fewer than 10% of the total collection. In planning for the new Rancho del Rey Branch Library, the library system has continued this approach of taking into account the demographic information (coupled with the survey results, and comments from town hall forums and focus groups). According to the 2000 census, the service area for the Rancho del Rey Branch Library has 47,134 residents. Two- thirds of all Rancho del Rey area residents are non-white, with Hispanics representing 36.1% of the population and Asians at 18.9%. When looking more specifically at the Asian population of the service area, the census reports that 12.3% or 5,784 people are of Filipino descent. Finally, some 55% of eastside residents agreed in the 2001 telephone survey that there should be more Spanish language and foreign language materials. V.E.iv.a. Children's Foreign Language Collection A review of the languages spoken at the elementary schools is also a good indicator of how collections should be developed. Discovery Elementary is the closest school to the Rancho del Rey Library site. In March 2001, the Chula Vista Elementary School District reported that some 50 languages were spoken at that school, the largest number in the district. The largest number of English Learner (EL) students were Spanish speaking - 117 or 13% of the total enrollment. The language with the second highest number was Korean with 37 EL students, followed by 20 EL Japanese-speaking students. At nearby Casillas Elementary the largest EL group of students is Spanish speaking, followed by Filipino/Tagalog. However, at Casillas Japanese speaking students outnumber those who speak Korean. The elementary school district reports that, district-wide, 7240 students were EL Spanish speaking. Approximately 12% of the district total EL Spanish language students reside in the Rancho del Rey Branch Library service area. The foreign language book collections at the nine public elementary school libraries in the Rancho del Rey Branch Library service area are quiet small. The pementage of foreign language materials at these school libraries ranges from a high of 13.3% (1,538 volumes out of a total 11,577) to a low of 3.5% (462 volumes out of 13,294). At five school libraries, the foreign language collection makes up less than 5% of the total. As a result of this analysis, the children's collections at Rancho del Rey will include a large Spanish language collection numbering over 12,500 volumes and representing 21% of the children's book collection. There will also be small board book collections in Japanese, Korean and Tagalog (100 volumes each). 39 V.E.iv.b. Adult Foreign Language Collection The adult foreign language collection at Rancho del Rey will be focused entirely in Spanish and will number 8,700 volumes. This volume count has been developed based upon the demographic information outlined above and the Library's experience with the Spanish language adult collection at the South Chula Vista Branch Library. That facility, which serves a predominately Hispanic population in its service area, has an adult Spanish language collection numbering 14,937 volumes. They are well used - as demonstrated by the turnover rate of 1.58 circulations per volume for Spanish adult books compared to 1.02 circulations per volume for adult English language books. However, the Hispanic population is 63.9% of that service area compared to the 36.1% in Rancho del Rey. Also, the enrollment of the non-English proficient students in a branch library service area is a strong indictor of the primary language spoken in the home. Approximately 50% of the District's EL Spanish language students reside in the South Chula Vista Branch Library service area. However, in the Rancho del Rey Branch Library service area they account for only 12% of the total student population. One should be able to surmise that logically, there are fewer adults whose primary language in the home is Spanish in the Rancho del Rey service area. V.E.v. Cultural Heritage Collections Approximately five years ago, a Japanese Collection was developed at the EastLake Branch Library. This small collection, totaling approximately 300 items, was created at the request of the Japanese School (San Diego Nihongo Kyoiku Shinkokai Minato Gakuen), which conducts classes on the campus of the EastLake High School. This collection is intended to provide an Englisb language collection on Japanese culture and history for native Japanese raising families far from their homeland. 74% of the eastside respondents to the 2001 needs assessment telephone survey said that providing more multi-cultural materials was important. As a result of this finding and because of many similar comments made during various public meetings (along with consideration of the community's demographics), the intent at Rancho del Rey is to establisher additional and larger cultural collections. There will be a substantial Filipiniana cultural collection (over 8,500 volumes or almost 6% of the book collection), Pan-Asian cultural collection (almost 3,500 volumes or 2.67% of the book collection) and Hispanic/Latino cultural collection (5,000 volumes or 3.39% of the book collection). These cultural collections will be primarily in English but will concentrate on the history, culture, social and political movements of the regions, as well as provide the English language translations of popular authors from the Philippines Japan, Korea, Mexico, South and Central America. It is expected that the Filipiniana collection will be very popular since 12.3% of the poPulation in the service area are of Filipino decent. 4O V.E.vi. Reference Collection As discussed above under the "Information and Reader's Services" section of the Programming portion of this report, the public wants and expects informational resources. However, it is the Library's experience that use of the printed book collection by the public and librarians has decreased with the advent of the Interact and online subscription databases. Therefore, the reference book collection at Rancho del Rey Branch Library will be mean and lean. It will number 222 ready reference books at the Customer Service Desk, approximately 2,000 adult reference volumes and 680 children's reference books. Of these, 164 are expected to be in Spanish. Another reason that the reference collections will be smaller than at other branch libraries is the fact that extensive (and expensive) business and career resources are bought for the Civic Center Branch and art and architecture resources are bought for South Chula Vista Branch. Rancho del Rey is intended to have a general reference collection, meeting the Strategic Plan's service response of General Reference and Lifelong Learning. V.E.vii. New Books A frequent refrain during the various town hall and focus group meetings was for more copies of popular titles. This comment also comes up a lot in the annual "Materials Availability Survey." Additionally, over 80% of eastside residents (compared to 78% citywide) agreed that there needed to be "more copies of materials" when asked that question in the 2001 telephone survey. Therefore, the Rancho del Rey Library has a new book area that will allow some 2,200 volumes to be on display at any given moment. The goal will be to have between 10 and 15 copies of the hottest fiction titles available for check out, with fewer copies of less popular titles. Also displayed here will be well-reviewed titles and newly arrived books of a popular nature or those on a subject currently in the news. The area will include a mix of traditional shelving, face-out shelving and display tables such as found in mega-bookstores. V.E.viii. Adult Fiction and Non-Fiction Of course, there will be a large adult non-fiction collection, numbering over 51,000 volumes. As indicated by the needs assessment, discussed above, some 6,000 of these volumes will be in Spanish, while another 17,000 volumes will be devoted to the unique Cultural Heritage collections. The fiction collection, numbering some 21,000 volumes will be shelved by genre and will also include a large number (2,000) of volumes in Spanish. V.E.ix. Audio-Visual Collection The audio-visual (AV) collections at all branches within the Chula Vista Public Library are very popular. In FY 2000-01, AV circulation constituted 29.5% of the total circulation 41 system wide, although the AV collections make up only 8.5% of all collections. In light of the high usage, it will come as no surprise to learn that 72% of eastside (67% citywide) respondents to the telephone survey agreed that they wanted more a wider variety of videocassettes and DVDs. As a result, the AV collection at Rancho del Rey Branch Library has been developed based upon these usage patterns and past experience. As a result, this branch library is expected to have 22,222 AV items or 13% of the total collection. Over 77% of the collection will be adult and young adult oriented, with the remainder (23%) being allocated to children's. One unique factor is the decision to move totally to DVDs in this new library and to not have a videocassette collection. This decision is based upon usage of the current DVD collections and market analysis. Although DVDs currently make up only 7% of the system's total AV collection, they accotmt for 22.7% of the total AV circulation. The annual turnover rate for DVDs is almost four times greater than it is for videos (4.4 vs. 1.1 respectively). Finally, although there has not yet been a decision to eliminate videos from the marketplace, clearly the market penetration of DVD players is increasing. According to an article in the Los Angeles Times both Best Buys and Circuit City's 2001 4th quarter profits surged as a result of sales of DVD players. Further evidence of the increase in the number of DVD players in the home comes from the Library's 2002 Library Materials Availability survey. Some 45% of respondents to this year's survey already owned a DVD player and many of those surveyed requested that the Library add more DVD titles to its collection. V.E.x. Periodicals and Newspapers In the 2001 needs assessment telephone survey, some 52% of all respondents said that they would likely use the magazines and newspapers when visiting a library. There was a similar response (52%) from residents from the eastside. Although it cannot be statistically verified, anecdotally it does appear that many people use the magazine and periodical collections daily at all branches. Rancho del Rey Library will have space for 203 adult and young adult periodical titles, 7 daily newspapers, and 40 children's magazines. Of these, 29 titles are expected to be in Spanish. As with all branches within the system, Rancho del Rey will retain one year's worth of periodical back-file for checkout purposes. This is a very popular service, accounting for almost 40,000 circulations (3.3% of the total circulation) in FY 2000-01. Full-text articles, for research purposes, will be available online. V.E.xi. Materials Collection Chart To recap, the collection will total 170,100 volumes and is distributed in the following manner (beginning on next page): 42 ~ook Collectio~ Percent of Projected Book Collection Volumes Adult/Young Adult Books 59.67% 88,097 Browsing New Books 2.87% 4,235 New Books (Face Out) 0.14% 200 Fiction Fiction 7.84% 11,570 Mysteries 0.87% 1,277 Paperbacks 1.71% 2,530 Romance 1.71% 2,530 Science Fiction & Fantasy 2.53% 3,732 Spanish Language Fiction 0.68% 1,000 Spanish Language Mysteries 0.07% 100 Spanish Language Paperbacks 0.17% 250 Spanish Language Romance 0.17% 250 Spanish Language Science Fiction 0.27% 400 Large Print Large Print 1.00% 1,477 Non-Fiction Filipiniana (Cultural Collection) 5.80% 8,557 Hispanic/Latino Culture (Non-fiction) 3.39% 5,000 Non-Fiction 19.14% 28,253 Pan-Asian Culture (Non-Fiction) 2.33% 3,438 Spanish Language Non-Fiction 4.06% 6,000 Ready Reference Ready Reference 0.15% 222 Reference Reference (Encyclopedias, directories, Etc.) 0.32% 467 Reference 60" 0.51% 750 Reference 66" 0.49% 727 Spanish Language Reference 0.03% 50 Young Adult Spanish Language Young Adult (Fiction and Non-Fiction) 0.34 500 Spanish Language Young Adult Paperbacks 0.10% 150 Young Adult 2.66% 3,932 Young Adult Paperbacks 0.34% 500 Children/Juvenile Books 40.33% 59,531 Born to Read - Children's Special Books Japanese Language Children's Board Books 0.07% 100 Korean Language Children's Board Books 0.07% 100 Spanish Language Board Books 0.47% 700 Tagalog Language Children's Board Books 0.07% 100 Young Children's Board, Picture and Activity Books 2.68% 3,950 Children's Paperbacks Children' s Paperbacks 0.42% 617 Spanish Language Juv. Paperbacks 0.08% 122 Children's Picture Books Children' s Easy Readers 5.01% 7,401 Children Picture Books 3.73% 5,500 Pan-Asian Culture Picture Books 0.34% 500 Spanish Language Easy Readers 0.99% 1,464 Spanish Language Picture Books 2.59% 3,825 Children's Ready Reference Children's Ready Reference 0.04% 60 Children's Reference Children's Reference 0.38% 565 Spanish Language Juv. Fiction 0.08% 114 Juvenile Fiction Filipiniana Juvenile Non-Fiction 0.14% 200 Juvenile Fiction 6.98% 10,298 Spanish Language Juv. Fiction 2.03% 3,000 Juvenile Non-Fiction Juvenile Non-Fiction 11.28% 16,651 Spanish Language Juv. Non-Fiction 2.23% 3,294 Born to Read - Parent/Teacher Books Parent/Caregiver Books 0.41% 600 Parent/Caregiver Reference books 0.12% 170 Spanish Language Parenting 0.10% 150 Spanish Language Parenting Reference 0.03% 50 Total Books: 100.00% 147,628 44 ~udio-Visual Collectio~ Percent of Projected AV Collection Volumes Adult/Young Adult Audio-Visual 79.75% 17,721 Audio Cassette Spanish Audiobook Cassettes 0.90% 200 Audio Compact Disc (CD) Audio Compact Disc (CD) 7.31% 1,625 Audio Book (CD) 10.01% 2,225 Computer Video Games (CD) 2.31% 513 Spanish CDs 3.60% 800 Spanish YA CDs 1.70% 378 Young Adult CDs 3.41% 758 CD-ROM CD-ROM Software 1.00% 222 DVD DVD Documentary/Educational 9.45% 2,100 DVD Entertainment 22.50% 5,000 Spanish Language DVDs 13.50% 3,000 Young Adult DVDs 4.05% 900 Children/Juvenile Audio Visual Audio Cassettes Audiobook Cassettes 0.74% 165 Young Children's Audio Books 0.25% 55 Audio Compact Disc (CD) Audio Compact Disc (CD) 1.13% 250 Audiobook CD 0.99% 220 Computer Video Games (CD) 1.33% 295 Spanish Children's CDs 0.36% 80 Spanish Young Children's CDs 0.09% 20 Young Children's CDs 0.86% 190 CD-ROM CD-ROM Software 1.32% 293 DVD DVD 7.66% 1,703 Spanish Children's DVDs 3.29% 730 Spanish Young Children's DVDs 0.68% 150 Young Children's DVDs 1.58% 350 Total Audio-Visual: 100.00% 22,222 45 IPeriodicals & Newspaper Collectio~ Percentage of Projected Periodicals Collection Volumes Adult/Young Adult Periodicals & Newspapers 84.00% 210 Current Magazines Current Magazines 60.00% 150 Spanish Language Magazines 7.60% 19 Current Newspapers Current Asian Interest newspapers 0.40% 1 Current Newspapers 1.60% 4 Spanish Language Newspapers 0.80% 2 Young Adult Current Magazines Spanish Language Current Young Adult Magazines 1.60% 4 Young Adult Current Magazines 12.00% 30 Children/Juvenile Periodicals & Newspapers 16.00% 40 Children's Current Magazines Children's Current Magazines 6.00% 15 Current Parenting Magazines 6.80% 17 Current Preschool Magazines 1.60% 4 Spanish Language Current Parenting Magazines 1.20% 3 Spanish Language Current Preschool Magazines 0.40% 1 Total Newspapers & Periodicals: 100.00% 250 46 V.F. TECHNOLOGY V.F.i. Executive Summary The effective use of technology is an integral component of contemporary public library service. The Chula Vista Public Library has long strived to achieve the right balance of books and bytes to ensure access to current, relevant data, serve as the conduit for communications, and provide remote sources of information. At the Rancho del Rey Branch Library technology will be utilized to meet the branch library's service responses of Basic Literacy, Commons, Current Topics and Titles, General Information, and Lifelong Learning. It will include and make use of current computer and computer networking technologies, both hardware and software based. To achieve this goal a strong basic technology infrastructure is paramount. The branch's technological heart will be the web-based Integrated Online Library System (IOLS) with its circulation, inventory control and enhanced online catalog functions. Information services will be augmented through the Library's website, which already includes access to the public IOLS functions as well as access to over 20 subscription databases, most of which are also accessible from home, work or school. Public access to the IOLS, the Internet and office sot:tware applications will be from 29 workstations located throughout the building. Staff will have access to 44 workstations. These public and staff workstations will have the ability to display a wide range of text, image and multi-media resources. Standard configurations will be deployed to keep services current, consistent and secure, as well as to keep cost increases to a minimum. The public workstations will be connected to two separate print stations. Software will be used to manage reservations, the print function, and log-on time limits. The workstations will have concealed wiring in sub-floor conduits to prevent tampering and trip hazards. There will be three separate Local Area Networks: one for patrons, one for staff connections, and one for lap top connections to accommodate laptop docking throughout the building. The branch will be linked to the Library Wide Area Network by a T3 line. The two meeting rooms will be cabled for the public laptop LAN, will include presentation features such as teleconferencing capabilities, electronic whiteboards, ceiling mounted computer projection, and be a "home" for the mobile computer lab. These rooms will have an assistive listening system for those with low hearing. The technological goal of the "Bom to Read" Family Resource Center, a joint-venture of the Chula Vista Elementary School and the Library, is to provide opportunities for tutoring, exploring and creating. The focus will be on providing high quality software, which meets the educational goals of the Center as determined by the project administrators. Such software will be designed to enhance a child's learning experiences and especially the development of pre-reading skills. 47 Programming will be enhanced by the use of a wireless laptop lab. This system includes a mobile cart with 20 laptops and Will be used for hands-on classroom type computer instruction. Because it is so mobile, the cart can be used in the Born to Read FRC or elsewhere in the building as additional Internet access points when not in use for instructional purposes. The construction of the Rancho del Rey Branch Library will allow the library system to begin implementation of Radio Frequency Identification (RFID) software and hardware for inventory control and circulation functions. This technology will allow the branch to offer five self-check-out units, which is expected to handle approximately 85% of all cimulation. There will also be a self-check-in with pre-sorting into book bins. The use of RFID will allow the Library to reallocate traditional circulation-related staff to information and reader's services. Other technological applications will include a WinDSX access control system, a hard-wired video surveillance system, standard safety/emergency systems, and assistive listening devices provided in the meeting rooms and children's program area. Technology itself is useless unless both the staff and public arc well trained in its uses and appropriate applications. Such technology training is a hallmark of the Chula Vista Public Library system. The Library's new staff training program, discussed in the Staff and Volunteers section above, has a heavy emphasis in this area. The training not only provides hands-on opportunities, it also is intended to give staff the resources necessary to cope with and adapt to new ways of accessing information, new ways of providing circulation service as well as other future innovations. Public training on how to most effectively utilize the Library's IOLS, the Internet and office software applications will be also he conducted on a regular basis. This type of instruction will even be held in the "Bom to Read" Family Resource Center were parents and young children will be able to learn how to use computers together. V.F.ii. Chula Vista Public Library - Current Status of Technology The Chula Vista Public Library has a long history of effective utilization of technology. As early as 1981, the Library installed an automated inventory control/circulation system. A second-generation system, with online catalog, became operational in 1991. In 1995, the Library introduced self-check-out units at its branches and by the late 1990s; the Library was continuing to enhance its services by embracing the Internet as a tool and a resource. Below is a brief summary of the current status of technology at the Chula Vista Public Library: · In October 2000, the Library migrated from the DRA lnlex Integrated Online Library System (IOLS) to an Innovative Interfaces Millennium IOLS, which incorporates a Digital 500U server and 7-bay RAID hard drive array. The new system utilizes client-server technology with appropriately configured computers and peripherally connected self-check-out units at all branches. The system enables patrons to connect from within the library and remotely from home or office via the Internet to 48 browse the OPAC to obtain holdings/shelf status information. Dial-up lines to a telephone renewal and to a telephone notification system allows patrons to remotely renew checked-out items and to receive overdue item notification via automated phone call. E-mail notification is also available for patrons who have provided an e- mail ad&ess for their account. · The Library utilizes both the acquisitions and cataloging functions of the Millennium system. OCLC serves as the Library's bibliographic utility. Thanks to a grant from the California State Library, the online catalog now provides book cover photos, reviews and annotations. The 2001 needs assessment telephone survey found that the majority of users (52% citywide) found the Library's online catalog "easy to use." However, this figure was substantially higher (64%) from respondents living in eastern Chula Vista. · System-wide, the Library currently has 155 direct patron use or patron services related computer workstations. An example of patron service related computers would be those used to support the network printing. Patrons may reserve the imternet and office application software (Microsoft Office suite) workstations using the PHAROS Printing and Reservation System. The PHAROS software also times- out a patron who has been on the computer after a certain time limit and manages their print jobs to networked laser printers. Internet services for patrons are provided by a T-I Frame-Relay connection to Pacific Bell Internet Services. · The Library also uses the PHAROS software to allow patrons to choose whether or not they want filtered or unfiltered access to the Internet for themselves or their children. The Library finds that almost all adults choose unfiltered access for themselves and filtered access for their children. The Library uses N2H2 "Bess" product as its filter. The Internet workstations in the Children's Room are all filtered. This is done primarily to keep adults, without children, from using the limited resources in the Children's Rooms. Children, whose parents or guardians have selected that unfiltered access to the lnternet, may use adult workstations. Staff of course, has unfiltered access to the Interact at all staff workstations and public service desks. · The library provides remote access to its online databases through the medium of its locally hosted web site (www.chulavistalibrar,/.com). The database vendors maintain authentication for the remote access databases. · There are 71 staff workstations, which provide office applications (Microsoft Office Suite), e-mail (Microsoft Outlook-based) and Interact access as well as access to Innovative's various client applications such as Millennium Circulation and Millennium Cataloging. · The Library, through the auspices of the City's MIS Department, employs various server/workstations throughout the system. The Library uses Windows NT 4.0 as its 49 network operating system for the office applications and print services. The servers are used to provide office applications for staff and public, prim services, and file services. In addition, the library maintains its own in-house e-mail services with an Exchange server, and web services using a Gates Foundation content server. Of course, the library's primary server system is the Innovative Interfaces "Millennium" integrated online library system which manages access to and maintenance of the library's collection of materials. · The Library's network telecommunications system is primarily Cisco hardware- based, employing routers and hubs at the central site (Civic Center branch) and branch libraries to establish and maintain the required WAN (Wide Area Network). The remote libraries are interconnected for data utilizing Frame Relay over dedicated T-1 lines. These lines connect the EastLake and South Chula Vista Branch Libraries to the network located at the Civic Center Branch Library as well as to the Library's Intemet connection. The network at the Civic Center Library is connected to the other networks in the City via fiber optic cabling, and to the Intemet via Frame Relay over a dedicated T-1 line. In addition, the Library uses dedicated T-1 lines to connect to the City's telephone switch for voice communications. A Pix Firewall product provides firewall protection on all computers. · At this time, the Library's website contains all the usual and expected components including access to the online catalog along with the ability to reserve and renew materials. There is a calendar of events, directory of branches, text of public service policies, and many informational resources. From the site, registered patrons may access over 20 subscription databases, such as Gale's General and Health Reference Centers, NewsBank, NetLibrary, and Encyclopedia Britannica. A number of these online resources are in Spanish. The Library is currently committing over $100,000 of its materials budget for the cost of these electronic products. In 2002, the Library, through its membership in the Tierra del Sol Regional Library Network, was able to provide online access to 24/7 reference service. The 2001 telephone needs assessment survey determined that 46% of respondents found what they were seeking on the Library's website. The majority of survey respondents (53% citywide) said that they were likely to use the Library's website and online catalog from home. However, only 4% of the respondents said that they had used the website to secure information about a library program or service. Furthermore, in a technology focus group, the majority of respondents (8 out of 14) indicated that they were not aware that the Library offers access to information from one's home computer. And only 1 of 13 respondents was aware of the availability of 24/7 online reference assistance. Clearly, the Library has work to do in promoting use of the website. That Library's website is currently being redesigned as part of an overall redesign of the City of Chula Vista's website. That new site will be launched in October 2002. As part of that re-launch effort, there will be a major promotional campaign from both the City and the Library to re-introduce the website and its content to the public. Staff support of the Library's technology comes fi.om two directions. The Library's Automation Manager is responsible for the IOLS (Innovative's Millennium). The City's Management and Information System's Department provides one full-time Microcomputer Specialist on-site at each of the larger branch libraries (Civic Center and South Chula Vista). The Microcomputer Specialist is responsible for all installation and maintenance of computers, servers, and peripherals, installation and management of the PHAROS printing and reservation system, computer and network security, interfacing software applications with the local integrated system, installation and maintenance of telecommunications equipment, etc. V.F.iii. Chula Vista Public Library -Technology Vision/Plan The Library's long term vision for the role of technology in its over all service delivery plan is thus: · A strong networking and technology infi.astmcmre will be maintained to make possible online access to information of a research and recreational nature. It will be the gateway to remote (online) sources of information, ensuring access to current, relevant data. It will serve as the conduit for communication between student and teacher, librarian and patron, citizen and government. Many of the goals of the Library's current Strategic Plan reflect the Chula Vista Public Library's commitment to using technology wisely and effectively. · Provide access to library programs and services through the use of technology · Maintain an efficient, cost-effective, patron-oriented library materials inventory system that is responsive to public need · Ensure the Library's networks and facilities include compatibility with current and projected information delivery technology · Use technology to increase productivity and contain costs, if possible Other goals are met through the use of appropriate technology as part of their objectives: · Goal: Deliver accurate and efficient information reference services responsive to individual and community needs Objective: Implement 24/7 reference service via the CVPL's website · Goal: Provide opportunities for lifelong learning Objective: Annually present a minimum of six formal sessions of library/computer training classes for the public at each branch library · Goal: Increase the visibility and community awareness of the Library Objective: Review the CVPL website weekly for accuracy and timeliness 51 V.F.iv. Rancho del Rey Branch Library - Applications of Technology At the Rancho del Rey Branch Library, technology will play a significant role in meeting the identified needs of the community. An analysis of the 2001 telephone needs assessment survey supports such an endeavor. The survey found that 11% of all eastside respondents (8% citywide) said that "good availability of computer equipment/resources" was the number one reason to visit a library facility. Some 29% of eastside respondents (28% citywide) were likely to visit a library to use the Intemet, while 28% of eastside residents (25% citywide) said they would likely visit a library to use personal computers for general office applications. In addition, 71% of eastside respondents said they wanted better computers and faster Internet connections. A large percentage of respondents (41% eastside, 37% citywide) indicated they would visit a library to take computer-training classes. In fact, 75% of eastside respondents (74% citywide) said that it was important to offer computer-training classes. As a result, the specific technological goals for the Rancho del Rey project are to: · Provide sufficient and appropriate computing hardware, software and peripherals to enable staff to provide excellent service to the public, both in-house and remotely · Provide hardware and software to ensure effective voice and electronic communication between and among library staff · Provide network infrastructure supportive of diverse and evolving types of connective technologies · Provide a responsive, stable, flexible, reliable, and feature rich library inventory management system (integrated online library system) · Provide technological support for the special needs of the Born to Read -Family Resoume Center · Provide technological solutions to support and ensure the physical safety of staff and public · Provide technological solutions to ensure the physical security of the library's assets · Provide teleconferencing facility for staff and patrons · Provide training for staff and the public in the use of the enabling technologies · Provide for the assistive technology needs of the Library's users · Prove self-service technologies for the public to enable staff to be assigned to other direct patron duties How technology will specifically be integrated at the Rancho del Rey Branch Library is outlined below. This section will also describe how technology specifically will support the provision of public library services at this branch library. 52 V.F.iv.a. Wiring and Cable Obviously, technology cannot be actually utilized to meet the needs of public service delivery unless the appropriate infi'astructure has been put in place. At the Rancho del Rey Library, the electrical and data/telecommunications needs will be met through a series of electrical closets, conduits and raceways. The electrical wiring and network cabling will be very flexible, in order to accommodate both growth in the number of workstations, printers, etc. and changes in their locations. All public workstations will have concealed wiring installed in sub-floor conduits to prevent tampering and trip hazards. There will be three physically separated Local Area Networks: one for patrons, one for staff connections, and one for laptop connections. The telecommunication closets will be linked by a multi-mode fiber optic backbone. The branch will be linked to the Library's WAN by a T3 circuit. The Library's connection to the Interact will be upgraded from its current T1 status to T3 to accommodate the increased capacity needs mandated by the Rancho del Rey branch. V.F.iv.b. Circulation Services Circulation services will continue to operate via the Library's IOLS Innovative Interfaces' Millennium system. There is no expectation at this time that the Library will move to a new IOLS before the opening of Rancho del Rey. Innovative Interfaces support staff has assured the Library that our current hardware configuration will easily accommodate the additional materials and patron data in the amounts that have been projected. There will however have to be the initialization of currently uninitialized hard drive space but this will simply require a request to Innovative Interfaces Support to accomplish. Some circulation services will continue to be available from the Library's website, including access to the catalog and the ability to place holds and renew items. Additionally, if the Library opts to offer the service, library patrons will be able to utilize PDAs to wirelessly access the library's catalog and do many of the things that currently require the use of a "wired" computer. Also, "Held Item Delivery" which is a way to expand delivery of held items options to include mail delivery (i.e. patron can opt through the system, to have items mailed to them), will soon be available. As discussed above, in the section on Circulation Services programming, there will be a heavy emphasis on self-service at Rancho del Rey Branch Library. The Library has used self-checkout for over seven years with excellent results. Approximately 30% of all circulation is currently flowing through just five self-checkout units in the system. It is expected that this figure will be closer to 85% at the Rancho del Rey Branch Library. This should occur, because the Library plans to move to the Radio Frequency Identification (RFID) system, with its incredible flexibility and ease of use by the patrons. No more fumbling for the card - one's purse can be put right on the scanner. No more one-book-at-a- time checkout - a whole stack of items can be scanned simultaneously. Self-checkout will occur at five RFID self-checkout stations located adjacent to the entrance/exit. 53 12 - l// New to the library system will be self-check-in at Rancho del Rey. This is now going to be possible because of the RFID technology. Library materials will be inserted into a remm bin, discharged and then pre-sorted onto book tracks. Adequate space has been allocated for such a return system at the new branch and the library is working with vendors on possible configurations of the system in the returns area. RFID technology will also allow for easy and convenient inventory control and shelf reading because RFID utilizes radio signals to carry data. The "ID" tags that are placed in each collection item are actually miniature radio circuits/transmitters that an RFID "receiver" device can read, many at a time. In this way, individual barcodes do not have to be read by a conventional optical scanner, but instead groups or shelves of items can be RFIDd in one swipe of a wand. These systems also have theft detection system counterparts. The Library's primary reason for moving to greater use of self-service in the circulation areas is to ensure that the current high quality of information and reader's services can be maintained. As discussed in the Staffing and Volunteer section of this report the Library intends to have a large number of staff on the floor assisting patrons with their informational needs. This can only occur if the Library is able to further automate circulation and re- deploy staff positions from check-out and check-in to information and reader's services delivery. V.F.iv.c. Information and Reader's Services Twenty some years ago, cataloging and inventory control (circulation) were the first functions automated by libraries. However, during the past decade, reference and reader's services have experienced a technological revolution. This will continue to be true at Rancho del Rey Branch Library. The staff and public will continue to have access to key functions they have come to need and expect. For the public there will be on-floor access to the online public catalog, to the Library's website, to the Intemet, and to office software applications at 29 public workstations (Adult- 19 adjacent to the reference and teen areas, Children's- 10). These workstations will have the ability to display a wide range of text, image and multi-media resources. Standard configurations will be deployed to keep services current, consistent and secure and to keep costs to a minimum. Patrons will have access to two networked laser printers that will serve the workstations. One will be located at the Customer Service Desk (near adult Internet workstations) and the other in the Children's Room (also adjacent to Intemet workstations. These locations will negate the need for the patron to walk a long distance to obtain their copies. A software package will be used to manage the print function from all public workstations, as well as manage reservations and time limits for use of Intemet and Office Software applications. This software also allows patrons to select whether they want filtered or unfiltered access to the Internet as discussed earlier. Patrons will be able to utilize laptop docking throughout the building via a ~eparate LAN. There will also be wired Intemet access for patron-supplied laptop computers in many 54 locations throughout the building, including the study/conference rooms. This LAN will be kept separate from the other LANs for security purposes. A wireless laptop mobile cart will be available for instructional purposes or other type of use. The mobile cart will have 20 laptops and can be easily moved anywhere in the building. In the moming it may be located in the Bom to Read FRC where a group of daycare providers may be using it to access current laws. In the afternoon it may move to the reference area where it can serve as additional Internet access workstations during peak business hours. Then in the evening it might be found in a conference room being used for a senior citizen's computer instruction class. It is expected that assistive technology in Rancho del Rey will take the form of both software and hardware elements. Along with other standard equipment, 21-inch monitors, operating system software with enlarged text enabled, workstations with sound cards, speakers and software that "reads" screen contents to the user may be available for those requiring adaptive technologies to more satisfactorily use the library. Both staff and the public will continue to benefit from the electronic resources that will be available via the workstations. The Library's IOLS offers an enriched online catalog with pictures of book jacket covers, annotations, and reviews. Innovative is working on products that will enable the linking of digital objects to library catalog titles (bibliographic records). Also, the building of local media collections will be supported. Expansion of resource- sharing '(interlibrary loan) systems [INNReach] and activities brokered and managed through the Innovative Interfaces system, enhanced OPAC performance through the addition of single-search spec searches across multiple databases, are some of the coming features in the next software release. As mentioned earlier, the City is currently redesigning its website and as part of that effort, the Chula Vista Public Library has also rethought its scope and depth. Although the new site will have over 100 pages, it will be easy to navigate and include an internal search engine. There will continue to be an emphasis on providing access to electronic resources - both subscription databases such as periodical indices and full-text as well as pre-selected, well- regarded lnternet sites such as those found in the Librarians' Index to the Internet. As a result, both the public and staffwill have access to a much larger world of learning, facts and opinions than could otherwise be provided in a traditional print and audio-visual collection. V.F.iv.d. "Born to Read" Family Resource Center The use of appropriate technology will be an important component of the joint-venture "Born to Read" Family Resource Center. Based upon a detailed set of educational goals that will be developed by the Library and the Chula Vista Elementary School District, high quality educational software will be purchased and made available on 2 workstations outfitted with a larger mouse for easier eye hand coordination. This sofhvam will be specifically designed to educate the youngest viewer and will focus on topics such as colors, sounds, and general identification of objects. Much of the software being designed today is to be used jointly by the parent/caregiver and child. Those types of software include stories and songs, phonetic sounds, letter shapes and other pm-reading skills. 55 As reported in the 1994 Computers in the Head Start Classroom: Recommendations from the Head Start~IBM Partnership Pro/ect (page 16): "Computer experience for children ages three and four motivates them and influences their behavior in other areas of the classroom. It has increased their ability to attend to task, cooperate with other children, and teach each other. Also, social skills such as waiting for tums or asking for help appropriately have been improved. Children show greater ability to follow directions, wait for directions, listen, and be patient. Of course, parents and caregivers will also have access at the Center to online databases and the lnternet, which will provide them with information and guidance on child rearing and development. There will also be formal computer training and software utilization classes for both parents and children in the Center. The availability of the wireless laptop mobile cart, discussed above, will greatly facilitate this effort. VF.v.e. Other Technological Applications The City is deploying its access control system, WinDSX, in all new building installations. This system provides facilities with a keyless lock system and photo ID key badges using smart card technology. The Rancho del Rey branch will be equipped with standard instrument sets for identified public service staff stations as well as for all permanent staff at their desks or office spaces. Additionally, there will be wireless communications devices to be used by some staff for roaming the floor and connecting to the online catalog. This will allow the library to provide more efficient service by bringing it to the patron wherever they might be in the library. Emergency systems will be in place to mitigate any technology-based (i.e. computer or automated system) exigencies that occur. Energy emergencies (blackouts, brownouts, etc.) will be handled by UPS (Uninterruptible Power Supply) units installed in-line for all missinn-critical hardware. A disaster plan for fire and other emergencies has been developed for the system. The Rancho del Library will employ the use of hard-wired video surveillance system consisting of ten cameras located in key areas throughout the facility and a master monitor located behind the Circulation Desk. This system will help maintain a secure environment for the patrons and staff. It is planned that the exterior grounds will be monitored as well in this fashion. Programming in the conference and meeting rooms will be enhanced by the addition of video-conferencing capabilities. 56 V.F.vi. Technology Inventory Chart The Rancho del Rey Branch Library will have the following equipment: Technology Inventory Type of Item Quantity ADA Assisfive Listening Device 10 ADA Electronic Magnifier (CCTV), Color 1 ADA Screen Magnifier Attachment 4 Adtran Channel Service Unit T-1 CSE ACE Unit 3 APR-U-Unit Analog Adaptor 3 Audio Cassette Tape Player/Recorder 2 AV/Technology Equipment Cart, Large 2 Bar Code Reader, Hand Held 3 Bar Code Wedges 31 Cabinet, AV Equipment 1 Cable, Central Drop Box Wi~h Splitter 1 Cash Register 3 CD Player 1 CD Player With Limited Volume Control 13 CD/Cassette Tape Player 3 Change Machine (Bill & Coin) 1 Computer Lab Cart, Mobile (MobileSchool 500) 1 Computer Stand 1 Computer, Combination Station(RFID) 2 Computer, Conversion 1 Computer, CPU Only 9 Computer, OPAC (On-Line Public Access) Desktop 20 Computer, Public Desktop 29 Computer, Public Portable 23 Computer, Public Printing Station 1 Computer, Public Reservation/Printing Station 1 Computer, Self-Check Combination Station (RFID) 5 Computer, Server 1 Computer, Staff Desktop 41 Computer, Staff ILFID Workstation 1 Copier, B&W Freestanding 4 Copier, Color Freestanding 1 Copier/Color Networked Printer 1 Data Jack 161 Data Jack For Laptop LAN 70 DRU-30 Series E Digital Remote Unit 3 57 DSU/CSU Telecommunications Device 1 DVD Player 4 FAX Machine, Desktop 2 FAX Machine, Desktop Card-Operated 1 Fax Stand 1 Inventory Wand 1 Laser Pointer 1 Materials Sorting System (13 Sorts W/bins)) 1 Microphone, Floor 1 Microphone, Lavaliere 1 Microphone, Table 1 Patch Panel 3 Patch Panels For Telephone 2 Printer Stand 1 Printer, BW With FAX 1 Printer, Ink-Jet (B&W) 2 Printer, Ink-Jet (Color) 9 Printer, Laser (B&W) 3 Printer, Laser (Color) 2 Printing Station 2 Projection Screen, Motorized Ceiling 1 Projection Screen, Wall Mounted 2 Projector, Ceiling Mounted AV 3 Projector, Data Desktop 2 Rack, Computer / Communications Equipment 1 Radios, 2 Way 4 Router/Switch 9 Screens, Computer Privacy 19 Secuhty System, Book Theft 1 Security System (Video Surveillance; and Access Control) 1 Self Check-Out Counter 5 Server, Desktop / Rack Mount 2 Speaker System (Hard Wired) 1 Surge Protector, Single Device 1 Table, Work 1 TDD 1 Telecommunications Backboard 3 Telecommunications EquipmentYHub / Multiplexer 2 Telephone Answering Machine 1 Telephone Handset 42 Telephone Handset (wall Mounted) 12 Telephone, Portable/v~ireless Handset 4 Telephone, With Headset 1 Telephones, Public Pay 2 Television, Flat Screen Wall Mounted 4 TV/VCR Player 4 58 Typewriter, Electric 1 Uninterruptable Power Supply (UPS), Multiple Devices 2 Vend Card Encoder/Dispenser 1 Vend Card Reader 2 Vend Card Recharger 2 Video Cassette Player/Recorder 1 Videoconferencing System 1 White Board, Electronic 4 59 -117 GO ~---~'- STATE OF CALIFOR ..... AttachmentF Governor's Office of Planning and Research State Clearinghouse Gray Davis Tal Finney .ay 30,2002 ........, it dUN -3 2002 Paul Hellman ...... J City of Chula Vista : . "4 } 276 Fourth Avenue Chula Vista, CA 91910 Subject:. Rancho Del Rey Libr~y SCHg: 2002041173 Dear Paul Hellman: The State Clearinghouse submitted the above named Negative Declaration to selected state agencies for review. On the enclosed Document Details Report please note that the Clearinghouse has listed the state agencies that reviewed your document. The review period closed on May 29, 2002, and the co~ents from the responding agency (ies) is (are) enclosed. If this cogent package is not in order, please notify the State Clearinghouse i~ediately. Please refer to the project's ten-digit State Clearinghouse number in future co~espondence so that we may respond promptly. Please note that Section 21104(c) of the California Public Resources Code states that: "A responsible or other public agency shall only make substantive co~ents regarding those activities involved in a project which are within an area of expertise of the agency or which are required to be camed out or approved by the agency. Those co~ents shall be supported by specific documentation." These co~ents are forwarded for use in preparing your final environmental document. Should you need more information or clarification of the enclosed co~ents, we reco~end that you contact the co~enting agency directly. This letter ac~owledges that you have complied with the State Clearinghouse review requirements for draft environmental documents, pursuant to the California Environmental Quality Act. Please contact the State Clearinghouse at (916) 445-0613 if you have any questions regarding the environmental review process. Sincerely, Te~y Roberts Director, State Clearinghouse Enclosures cc: Resources Agency I400 TENTH STREET P.O. BOX 3044 SACRAMENTO, CALIFORNIA 95812-3044 916-445-0613 FAX 916-323-3o18 www.opr.ca.gov Document Details Report State Clearinghouse Data Base SCH# 2002041173 Project Title Rancho Del Ray Library LeadAgency Chula Vista, City of Type Neg Negative Declaration Description The proposed project consists of the submittal of a grant application to the State of California for the partial funding of the design and construction of a pianned two-story, approximately 36,000 square foot City of Chula Vista public library branch, as well as the construction and operation of this facility. Vehicular access to the project site would be via driveways on Paseo Ranchero and East "H" Street. Approximately 190 on-site surface parking spaces are proposed. Two entrances into the library building are proposed, one on the north site of the building with a vehicular drop-off area and the other at the southeast comer of the building adjacent to the northwest corner of East "H" Street and Paseo Ranchero, in close proximity to an existing Chula Vista Transit bus stop. Lead Agency Contact Name Paul Hellman Agency City of Chula Vista Phone 619-585-5680 Fax email Address 276 Fourth Avenue City ChulaVista State CA Zip 91910 Project Location County San Diego City Chula Vista Region Cross Streets East "H" Street, Paseo Ranchere Parcel No. 642-391~05-00 Township Range Section Base Proximity to: Highways 17 Airports Railways Waterways Sweetwater River Schools Southwestern Community College Land Use Previously graded, vacant pad Open Space-2 Distdct Parks and Recreation Project Issues Noise; Soil Erosion/Compaction/Grading; Vegetation; Water Quality; Wildlife Reviewing Resources Agency; Department of Fish and Game, Region 5; Department of Parks and Recreation; Agencies Caltrans, District 11; Regional Water Quality Control Board, Region 9; Native American Heritage Commission; State Lands Commission; Other Agency(les) Date Received 04/30/2002 Start of Review 04/30/2002 End of Review 05/29/2002 Note: Blanks in data fields result from insufficient information provided by lead agency. /"2_ STATE OF CALIFORNIA-THE RESOURCES AGENCY GRAY DAVIS~ Governor DEPARTMENT OF FISH AND GAME South Coast Region 4949 Viewridge Avenue San Diego, California 92123 29, 2002 ~ ~~/ LETTER HAS BEEN SENT TO Mr. Paul Hellman THE LEAD AGENCy. THIS IS City of Chula Vista FOR SCH's FILES. NO NEED Planning and Building Department TO SEND TO LEAD AGENCY. 276 Fourth Avenue ChulaVista, California 91910 Comments on the Mitigated Negative Declaration for the Rancho del Rey Library (SCH# 2002041173) Dear Mr. Hellman, The California Department of Fish and Game (Department) has reviewed the above- referenced mitigated negative declaration (MND). The Department is a Trustee Agency and a Responsible Agency pursuant to the California Environmental Quality Act (CEQA), Sections 15386 and 15381 respectively. As a Trustee Agency, the Department reviews CEQA documents on proposed projects, comments on the project impacts, and determines whether the mitigation measures or alternatives proposed are feasible and appropriate. Pursuant to the California Endangered Species Act and Section 1802 of the Fish and Game Code, the Department is responsible for the conservation, protection, and management of fish, wildlife, native plants (including rare, threatened, and endangered species), and the habitat necessary for biologically sustainable populations of those species. The Department also administers the Natural Community Conservation Planning Program. The proposed project is located in the City of Chula Vista (City) in southern San Diego County, at the northwest corner of "H" Street and Paseo Ranchero. The 4.0-acre project site consists primarily of the previously graded, vacant pad area, within the southeastern portion of a 14.3-acre property. The portion of the property to the west of the project site consists primarily of undisturbed vegetation, the majority of which is identified as part of the 100 percent Conservation Area - Habitat Preserve in the City's Draft Multiple Species Conservation Program (MSCP) Subarea Plan. In addition to the proposed library, the City tentatively proposes to build a pedestrian pathway along the western boundary of an existing fire station to the north and adjacent to the project site. Although the project site is occupied by ruderal habitat, it is adjacent to Diegan coastal sage scrub (CSS), and the pedestrian pathway would encroach into the CSS. The MND requires measures which would adequately mitigate for the majority of the direct and indirect effects of the proposed project. We recommend some additional measures to further avoid or minimize potential impacts to sensitive biological resources. 1. The final MND should require the placement of a fence or other barrier, and signage, along Mr. Hellman May 29, 2002 Page 2 the western edge of the pedestr/an pathway to prevent human encroachment into the native habitat to the west. 2. The MND projects impacts to 0.3 acre of CSS from the proposed pedestrian pathway, and indicates that the mitigation ratio for these impacts would be between 1:1 and 2:1. We recommend that the final MND require that the mitigation be at 2:1 ratio, and that it occur either on site through restoration or off site through preservation in the proposed habitat conservation area. If on site, the mitigation area should be contiguous to the CSS to the west, as is the area of impact. 3. The MND prohibits the introduction of invasive non-native plant species into areas adjacent to the CSS. Because of the proximity of the entire project site to the CSS habitat and the ease with which propagules of these species spread, the final MlqD should prohibit the use of invasive exotics anywhere on the site. 4. The Department is concerned about the effects of artificial night lighting (ANL) on the wildlife species that use the CSS habitat to the west of the project site. Species' behaviors are tied to light and darkness in daily and seasonal life cycles. The ecological effects of ANL are profound and increasing. The direct illumination and the sky glow (i.e., light pollution) created by ANL disrupt important behaviors and physiological processes with significant ecological consequences (ANL Conference, 2002; Moore 2000). The sensitive wildlife species that have been observed~ or are likely to occur2 in the MSCP proposed habitat preserve (i.e., CSS) to the west of the project site may be subjected to increased levels of light which may adversely affect them. For example, ANL can affect bird behavior, migration, and physiology (Tefler et al. 1987, Marsden et al. 1980, and Bakken and Lee 1992), and upset the behavior of snakes and other nocturnal animals by washing out the moonlight which regulates their behaviors (Lieberman 2002). The MND requires that exterior lighting be adequately directed and shielded to prevent light spillover into sensitive habitat. Because of the potential effects from ANLon the wildlife species in the habitat west of the project site, we recommend minimal use of ANL for the proposed project, we recommend that the exterior lighting also avoid or minimize any contribution to the sky glow in the vicinity of the sensitive habitat. 5. The IvliND requires the preparation of a water quality-related best management practice (BMP) plan for post-construction non-structural BMPs. The final MND should also require such a plan for any structural BMPs that may require long-term maintenance to maintain the design efficacy. The Department appreciates the opportunity to comment on this MiND~ If you have any 1 Coastal California gnatcatchers (Polioptila califomica) 2 San Diego horned lizard (Phrynosoma coronatum blainvillet), coastal western whiptail (Cnemidophorus tigris multiscutatus), Belding's orange throat whiptail (Cnemidophorus hyperythrus be/dingO, red diamond rattlesnake (Crotalus ruberruber), white-tailed kite (E/anus leucurus), southern rufous-crowned sparrow (Aimophila ruficeps canescens), Mr. Hellman May 29, 2002 Page 3 questions, please contact Libby Lucas of the Department at 858 467-4230. Si cerely, /~-~'~ William E. Tippets Environmental Program Manager Califomia Department of Fish and Game cc: United States Fish and Wildlife Service (Gjon Hazard) Literature Cited ANL Conference. Ecological Consequences of Artificial Night Lighting. The Urban Wildlands Group. http://www.urbanwildlands.org/confemnce.html Bakken, George S. and Kimberly F. Lee. 1992. Effect of wind and illumination in behavior and metabolic rote of American goldfinches (Cardules tristis). The Auk 109(1): 119-125. Lieberman, Bruce. 2002. Experts say area has very diverse, fragile ecosystem in San Diego Union Tribune. April 5, 2002. Marsden, Ellen J., Timothy C. Williams, Victor Krauthamer, and Helene Krauthamer. 1980. Effects of nuclear power plant lights on migrants. Journal of Field Ornithology, 51(4):315- 318. Moore, M. V., Pierce, S. M., Walsh, H. M., Kvalvik, S. K., and Julie D. Lira. 2000. Light pollution alters the diel vertical migration of Daphnia in Verh. International Verein. Limnol. October 2000. Tefier, Thomas., John Sincock, Vernon Byrd, Johnathan Reed. 1987. Attraction of Hawaiian seabirds to lights: conservation efforts and effects of moon phase. Wildlife Society Bulletin 15, pp 406-413. Mitigated Negative Declaration PROJECT NAME: Rancho Del Rey Library PROJECT LOCATION: Northwest Comer of East "H" Street and Paseo Ranchero ASSESSOR'S PARCEL NO.: 642-391-06-00 PROJECT APPLICANT: City of Chula Vista CASE NO.: IS-02-40 DATE: June 3, 2002 A. Project Setting The approximately 4.0-acre project site consists primarily of a previously graded pad area within the southeastern portion ofa I4.3-acre property located at the northwest comer of East "H" Street and Paseo Ranchero (see Exhibit A - Location Map). The subject property contains a City of Chula Vista fire station immediately north of the proposed library site. The portion of the subject property to the west of the project site and fire station consists primarily of undisturbed native vegetation, the majority of which is identified as part of the 100% Conservation Area - Habitat Preserve in the Draft City of Chula Vista Multiple Species Conservation Program Subarea Plan. Land uses surrounding the project site consist of the following: North: City of Chula Vista fire station South: East "H" Street and single-family residential beyond; church to the southeast East: Multi-family residential and YMCA facility West: Natural open space B. Project Description The proposed project consists of the submittal of a grant application to the State of California for the partial funding of the design and construction of a planned two-story, approximately 36,000 square-foot City of Chula Vista public library branch, as well as the construction and operation of this facility (see Exhibit B Conceptual Site Plan). Vehicular access to the project site would be via driveways on Paseo Ranchero and East "H" Street. Approximately 190 on-site surface parking spaces are proposed. Two entrances into the library building are proposed, one on the north side of'the building with a vehicular drop-off area and the other at the southeast comer of the building adjacent to the northwest comer of East "H" Street and Paseo Ranchero, in close proximity to an existing Chula Vista Transit bus stop. Roadway striping on Paseo Ranchero, north of the East "H" Street intersection, would be modified in order to create a center two-way left-turn lane pr/marily to minimize the queuing of northbound vehicles behind vehicles waiting to turn into the library site. The proposed driveway on East "H" Street would be right-in/right-out only with a deceleration lane (approximately 150 feet with a transition of approximately 120 feet). A tentatively plarmed pedestrian pathway along the western boundary of the fire station, and partially within an existing San Diego Gas and Electric Company easement, is addressed in this document. Although this pathway would improve pedestrian access between the library and the planned YMCA Teen Center immediately north of the fire station, it is not a critical element of the library facility; therefore, it might not be constructed concurrently with the initial development of the library facility and might never be constructed at all. C. Compliance with Zoning and Plans Under the Rancho Del Rey Sectional Planning Area (SPA) I Planned Community District Regulations, which implements the General Plan and serves as the zoning regulations for this SPA, the project site is designated OS-2 (Open Space - 2 District). Public and quasi-public uses, including public libraries, are permitted uses within the OS-2 District. D. Public Comments On March 29, 2002, a Notice of Initial Study was circulated to property owners within a 500- foot radius of the project site. The 10-day public comment period ended April 8, 2002; no comments were received. The 30-day public review period for the draft Mitigated Negative Declaration, which included the State Clearinghouse review process, started on April 30, 2002, and closed on May 29, 2002; one comment letter was received, from the California Department ofFish and Game. E. Identification of Environmental Effects An Initial Study conducted by the City of Chula Vista (including an attached Environmental Checklist form) determined that the proposed project will not have a significant environmental effect, and the preparation of an Environmental Impact Report will not be required. This Mitigated Negative Declaration has been prepared in accordance with Section 15070 of the State CEQA Guidelines. Minor revisions made within subsequent sections of this Mitigated Negative Declaration following the public review period are denoted by underlining (underlined headings have not been revised). Water Construction activities and operational activities associated with urban development generate various pollutants that enter municipal storm drainage systems through both storm water and non-storm water runoff. Transported by runoff, these pollutants eventually feed into and pollute natural water bodies. The City of Chula Vista is a Municipal Copermittee under the February 21, 2001, California Regional Water Quality Control Board, San Diego Region Order No. 2001-01, NPDES No. CAS0108758 ("Order"), which regulates the treatment of urban runoff prior to its discharge into municipal storm drainage systems. Appropriate erosion control measures will be required during construction to prevent the discharge of sediment into the storm drainage system. In addition, the proposed library parking lot is a Pnority Development under the Order and, therefore, is required to comply with the Standard Urban Storm Water Mitigation Plans and Numeric Sizing Criteria through the implementation of permanent, post-construction best management practices (BMPs), consisting of non-structural (i.e., maintenance practices) and/or structural (e.g., biofiltration, mechanical filtration devices). Compliance with the Order through the implementation of appropriate BMPs, as specified below in Section F, would mitigate this potentially significant impact to below a level of significance. Biological Resoumes Although the project site consists predominantly of a previously graded, vacant pad area, the tentatively planned pedestrian pathway along the western boundary of the fire station would encroach into native vegetation and the site is adjacent to native vegetation. To assess the potential direct and non-direct impacts of the project to sensitive biological resources, a biological resources survey and impact assessment was conducted by RECON. Although the previously graded pad area contains no sensitive biological resources, RECON identified native habitat, Diegan coastal sage scrub, immediately west of the pad area. Multiple Species Conservation Program The Multiple Species Conservation Program (MSCP) is a comprehensive, long-term habitat conservation plan that addresses the needs of multiple species and the preservation of natural vegetation communities in San Diego County. The MSCP is a subregional plan under the California Natural Communities Conservation Planning Act of 1991. An MSCP Subregional Plan was prepared for the subregion, an area encompassing 12 jurisdictions and 582,243 acres. The MSCP Subregional Plan is implemented through local Subarea Plans. The Draft City of Chula Vista MSCP Subarea Plan (October 2000) identifies the majority of the Diegan coastal sage scrub adjacent to the proposed library development area as part of the proposed 100 % Conservation Area - Habitat Preserve of the Chula Vista Subarea. Sensitive Wildlife Species Focused surveys for coastal California gnatcatchers, a federally listed as threatened bird species, were conducted by RECON on January 31, February 7, and February 14, 2002, in accordance with U.S. Fish and Wildlife Service guidelines. One pair of gnatcatchers was observed foraging within the coastal sage scrub to the west of the project site; a pair of gnatcatchers was also observed in this area in 1999 during previous RECON surveys. One other sensitive wildlife species, Cooper's hawk, a California Department of Fish and Game species of special concern, was observed by RECON on-site. Although Cooper's hawks were observed foraging on-site, suitable nesting habitat for this species is not present on-site or in the adjacent coastal sage scrub habitat. Other sensitive wildlife species with moderate or high potential to occur on-site or within the adjacent coastal sage scrub habitat but were not observed by RECON include San Diego homed lizard, coastal western whiptail, Betding's orangetl~roat whiptail, red diamond rattlesnake, white-tailed kite, southern California mfous-crowned sparrow, and southern mule deer. 3 The quino checkerspot butterfly is a federally listed as endangered species. The quino checkerspot's habitat is restricted to sunny openings on clay soils formed from gabbro parent materials and the larval host plant, dot-seed plantain, is required to support this species. Vegetation communities used by this species include open coastal sage scrub and chaparral, and grasslands. Much of the coastal sage scrub adjacent to the site is too dense to support the quino checkerspot. Although there are openings within the coastal sage scrub that may support dot-seed plantain, the surrounding development and consequent disturbances in these areas, such as litter, trash dumping, and foot traffic, make it unlikely that these areas would support this species. For these reasons and because the project site and adjacent coastal sage scrub habitat are not within the Year 2002 quino checkerspot butterfly survey area, no flight surveys for this species are recommended by RECON. Sensitive Plant Species One sensitive plant species was observed by RECON within the coastal sage scrub habitat adjacent to the site, San Diego County viguiera (California Native Plant Society List 4 species). Because the biological surveys were conducted before the blooming period and emergence of annual species, the potential exists for two state and federally listed plant species that were not observed to occur within the impact area of the tentatively planned pedestrian pathway, San Diego thommint and Otay tarplant. Direct and Indirect Project Impacts With the exception of the tentatively planned pedestrian pathway, project construction would not result in any direct impacts to sensitive biological resources. However, even if the pathway is not constructed, noise generated during project construction activities could indirectly impact the pair of gnatcatchers which occupy the coastal sage scrub to the west of the project site if construction occurs during the gnatcatcher breeding season (February I5 through August 15 pursuant to the Draft City of Chula Vista MSCP Subarea Plan). Compliance with the gnatcatcher construction noise mitigation measure contained in Section F below would mitigate this potentially significant impact to below a level of significance. Mitigation measures addressing additional potentially significant indirect impacts (i.e., lighting and invasives) to the sensitive biological habitat areas adjacent to the project site are contained in Section F below. If the construction of the pedestrian pathway is pursued, a spring survey of the impact area will be required to determine the presence or absence of two state and federally listed plant species with the potential to occur within the Diegan coastal sage scrub, San Diego thornmint and Otay tarplant. If any individuals of these species would be impacted, then appropriate mitigation would be required, as specified below in Section F, which would mitigate this potentially significant impact to below a level of significance. The loss of a few individual specimens of San Diego County viguiera would result from the construction of the pedestrian pathway; due to the small number of individuals that would be impacted and the low sensitivity of this species, mitigation for the habitat that supports this species and the inclusion of this species in the on-site revegetation areas would be sufficient to mitigate for the impact to this species. 4 /2-/27 Based upon preliminary engineering design, construction of the pedestrian pathway at a width of up to 16 feet (plus three-foot transition areas on both sides of the pathway) could be accomplished with no permanent or temporary construction encroachment into the proposed MSCP Habitat Preserve, including the realignment of the eastern portion of the San Diego Gas and Electric Company access road that would be displaced by the pathway. At a width of 16 feet, the total construction impact area for the pedestrian pathway would be 0.4-acre, consisting of 0.3-acre of Diegan coastal sage scrub habitat and 0.1-acre of disturbed habitat. Following construction, 0.2-acre 'of the impact area would be available for potential habitat restoration to satisfy a portion of the mitigation requirement; the remainder of the mitigation requirement would need to be implemented off-site. The mitigation obligation for this impact is anticipated to be between 1:1 and 2:1, to be accomplished either on-site, partially on-site and partially off-site or entirely off-site. Mitigation for such impacts is typically accomplished through habitat restoration and/or habitat preservation. The actual mitigation requirements (i.e., quantity, location and method) for impacts to Diegan coastal sage scrub habitat will be determined by the agency that possesses the authority to permit the "take" of gnatcatcher-occupied habitat at the time such authorization is sought. It is anticipated that the City will have several mitigation options to choose from; in this case, the actual mitigation program will be dependent upon the mitigation option that the City elects to implement. If the construction of the pedestrian pathway is pursued, either concurrently with library construction or subsequently, then mitigation for impacts to Diegan coastal sage scrub habitat would be required, as specified below in Section F, which would mitigate this potentially significant impact to below a level of significance. Noise The average daily traffic volume along the segment of East "H" Street fronting the project site is approximately 45,000 vehicles. The desired maximum interior noise level for noise sensitive uses is typically considered to be 45 decibels (dB) Community Noise Equivalent Level (CNEL); CNEL is a weighted 24-hour average noise level. Based on the traffic volume level along East "H" Street and the close proximity of the proposed library building to this roadway, vehicular noise could potentially reach undesirable levels within the library building. However, based upon the conceptual building design and typical building features incorporated into public facilities of this type, achieving the required level of noise attenuation is not anticipated to be problematic. In order to ensure that vehicular noise would not result in interior noise levels in excess of the desired maximum sound level of 45 dB, the preparation of an acoustical analysis will be required prior to final building design and prior to the issuance of the building permit for the library building. Because the proposed library would not be utilized 24 hours per day and because the desire is to maintain vehicular noise levels within the library building at 45 dB or less throughout the entire period of operation, CNEL is not the appropriate sound measurement standard for such a facility. Rather, the building should be designed to ensure an interior sound level of no more than 45 dB Leq during the daily one-hour peak vehicular noise period. The recommendations of the acoustical analysis will be required to be implemented through final building design and construction, as specified below in Section F. 5 /2 -)2 g F. Mitigation Necessary to Avoid Si,~nificant Impacts Water 1. Prior to the issuance of any grading permit, the City Engineer shall verify that the final grading plans and specifications comply with the provisions of California Regional Water Quality Control Board, San Diego Region Order No. 2001-01 with respect to construction-related water quality best management practices. 2. Prior to the approval of any improvement plans or the issuance of any building permit, the City Engineer shall verify that the final plans and specifications comply with the provisions of California Regional Water Quality Control Board, San Diego Region Order No. 2001-01 with respect to permanent, post-construction water quality best management practices (BMPs). If one or more of the approved post-construction BMPs is non- structural, then the Library Director shall prepare a post-construction BMP plan to the satisfaction of the City Engineer prior to the commencement of construction; compliance with said plan shall become a permanent requirement of the Mitigation Monitoring and Reporting Program. Structural BMPs, if any, shall be regularly maintained in accordance with the applicable manufacturer specifications and/or the recommendations of the proiect engineer. Biological Resources 3. Prior to the approval of any improvement plans or the issuance of any grading permit for the construction of the pedestrian pathway along the western boundary of the fire station, focused spring surveys for San Diego thommint and Otay tarplant shall be conducted within the area of impact, and all required local, state and federal permits/authorizations shall be obtained and associated mitigation requirements met for impacts, if any, to San Diego thommint and Otay tarplant, to the satisfaction of the Environmental Review Coordinator. 4. Prior to the approval of any improvement plans or the issuance of any grading permit for the construction of the pedestrian pathway along the western boundary of the fire station, all required local, state and federal permits/authorizations shall be obtained and associated mitigation requirements met for impacts to coastal California gnatcatcher- occupied Diegan coastal sage scrub habitat, to the satisfaction of the Environmental Review Coordinator. Impacts to coastal sage scrub habitat are projected to be 0.3-acre; tnitigation requirements shall be based on the actual impact area, to be precisely determined based on final grading and improvement plans. If deemed applicable by the Environmental Review Coordinator, no permanent or temporary construction impacts shall be permitted within the MSCP Habitat Preserve Area. 5. Prior to the approval of any improvement plans for the pedestrian pathway along the western boundary of thc fire station, the Environmental Review Coordinator shall ensure that San Diego County viguiera has been appropriately incorporated into the landscape plan for portions of the impact area that will be revegetated. The Environmental Review Coordinator shall also ensure that a fence, or other appropriate barrier, with signage, will be installed along the western edge of the pedestrian pathway to prevent human encroachment into the native habitat to the west. 6. Prior to the approval of any improvement plans or the issuance of any grading or building permit, the Environmental Review Coordinator shall ensure that the maximum permissible construction impact area is delineated on the plans and that the plans and specifications include a note requiring orange construction fencing along this boundary for the duration of construction. 7. Prior to the approval of any improvement plans or the issuance of any grading or building permit, the Environmental Review Coordinator shall ensure that the plans and specifications include a note regarding the construction noise restrictions outlined in this measure during the coastal California gnatcatcher breeding season, between February 15 and August 15. During the gnatcatcher breeding season, noise levels generated by project-related construction activities shall not exceed 60 decibels (dB) Leq (one-hour) within any area containing an occupied nest or, if no occupied nest exists, within the area occupied by a potential breeding pair in order to prevent construction noise from negatively impacting breeding success. Where the ambient noise level is greater than 60 dB Leq (one-hour), the ambient noise level shall not be exceeded as a result of project- related construction. If an occupied nest or potential breeding pair is identified during a pre-construction survey, noise mitigation tec~fiques, such as temporary noise walls or berms or modifications to construction activities, deemed necessary to attenuate construction noise levels within affected areas to 60 dB Leq (one-hour) or less shall be formulated by a qualified biologist and qualified acoustician and shall be implemented during the breeding season. The qualified acoustician shall monitor the success of any noise attenuation measures that are implemented; where a violation of the noise level limit is identified, the acoustician shall immediately notify the Environmental Review Coordinator so that construction activities can be halted or reduced to avoid further exceedances of the limit until sufficient alternate or modified noise attenuation measures, if any, can be implemented. 8. Prior to the approval of any improvement plans or the issuance of any building permit, the Environmental Review Coordinator shall ensure that exterior lighting will be adequately directed and shielded with non-invasive plant materials (preferably native), berming and/or other methods, if necessary, to prevent light spillover into sensitive biological habitat areas, wherever feasible and consistent with public safety. Consideration should be given to the use of low-pressure sodium lighting. 9. Prior to the approval of any improvement plans or the issuance of any building permit, the Enviromnental Review Coordinator shall ensure that no invasive non-native plant species will be introduced into areas immediately adjacent to sensitive biological habitat areas. Noise 10. Prior to the issuance of the building permit for the library building, the preparation of an acoustical analysis will be required to address the effects of vehicular noise on interior sound levels, to the satisfaction of the Environmental Review Coordinator and City Building Official. The measures identified in the acoustical analysis that are necessary to ensure that vehicular noise does not result in interior noise levels in excess 45 decibels Leq (daily one-hour peak vehicular noise period) shall be implemented through final building design and construction, to the satisfaction of the Environmental Review Manager and City Building Official. G. Consultation 1. Individuals and Organizations City of Chula Vista: Shauna Stokes, Library Department Frank Rivera, Public Works Department-Engineering Division Jeff Moneda, Public Works Department-Engineering Division Kirk Ammerman, Public Works Department-Engineering Division Matt Little, Public Works Department-Engineering Division Greg Tscherch, Public Works Department-Engineering Division Ralph Leyva, Public Works Department-Engineering Division Majed Al-Ghafry, Public Works Department-Engineering Division Bill Ullrich, Public Works Department-Operations Division Jeff Codling, Public Works Department-Operations Division, Chula Vista Transit Rod Hastie, Fire Department Joe Gamble, Building and Park Construction Department John Schmitz, Planning and Building Department Duane Bazzel, Planning and Building Department Others: Otay Water District Chula Vista Elementary School District Metropolitan Transit Development Board RECON LawCrandall 2. Documents City of Chula Vista General Plan, 1989 Final Envirommental Impact Report, City of Chula Vista General Plan Update, E1R No. 88-2, P&D Technologies, Inc., May 1989 8 1'2-1 1 Rancho Del Rey Sectional Planning Area I Plan, 1987 Draft City of Chula Vista Multiple Species Conservation Program Subarea Plan, October 2000 Revised Biological Resource and Constraints Report for the Rancho Del Rey Library Site, RECON, March 2002 Report of Geotechnical Investigation, Proposed East Side Library, LawCrandall, March 2002 Addendum No. 1, Report of Geotechnical Investigation, Proposed East Side Library, LawCrandall, April 2002 3. Initial Study This environmental determination is based on the attached Initial Study, any comments received on the Initial Study and any comments received during the public review period for this Mitigated Negative Declaration. The report reflects the independent judgement of the City of Chula Vista. Further information regarding the enviromnental review of this project is available from the Chula Vista Planning Department, 276 Fourth Avenue, Chula Vista, CA 91910. Mafilyn ff. F. Ponseggi Environmental Review Coordinator 9 YMCA MARBRISAS OPEN APARTMENTS SPACE OFFIC~ ~- WAREHOUSE , /', ;~ ~ CHURCH PROJECT LOCATION CHULA VISTA PLANNING AND BUILDING DEPARTMENT LOCATOR PROJECT CI~Y OF CHULA VISTA, PROJECT DESCRIPTION: APPLICANT. ENGINEERINGDIV]SION INITIAL STUDY PROJECT Northwest corner of Paseo Ranchero ADDRESS: and East "H" Street Request: Proposed CoRstructioR Of a 36,000 square foot libraW in the Rancho Del Rey at the Northwest comer of SCALE: FILE NUMBER: Paseo Raiqchero and East "H" Street. NORTH No Scale IS-02-040 c:\DAIFILES\locators\lS02040 cdr 03/28/02 EXHIBIT A- LOCATION MAP ATTACHMENT "A" MITIGATION MONITORING AND REPORTING PROGRAM (MMRP) Rancho Del Rey Library IS-02-40 This Mitigation Monitoring and Reporting Program has been prepared by the City of Chula Vista in conjunction with the proposed Rancho Del Rey Library (IS-02-40). The proposed project has been evaluated in an Initial Study/Mitigated Negative Declaration (IS/MND) prepared in accordance with the California Environmental Quality Act (CEQA) and City/State CEQA guidelines. The legislation requires public agencies to ensure that adopted mitigation measures are adequately implemented and ~nonitored. AB 3180 requires monitoring of potentially significant and/or significant environmental impacts. The Mitigation Monitoring and Reporting Progran~ for this project ensures adequate implementation of mitigation for the following potential impacts: 1. Water 2. Biological Resources 3. Noise MONITORING PROGRAM Due to the nature of the enviromnental issues identified, the Mitigation Compliance Coordinator shall be the Environmental Review Coordinator for the City of Chula Vista. The applicant shall be responsible to ensure that the conditions of' the Mitigation Monitoring and Reporting Program are met to the satisfaction of the Environmental Review Coordinator. The applicant shall provide evidence in written form confirming compliance with the mitigation measures specified in MND/IS-02-40 to the Environmental Review Coordinator. The Environmental Review Coordinator will thus provide the ultimate verification that the mitigation measures have been accomplished. Table 1, Mitigation Monitoring and Reporting Program Checklist, lists the mitigation measures listed in Section F, Mitigation Necessary to Avoid Significant Impacts, of the Mitigated Negative Declaration, which will be implemented as part of the project. In order to determine if the applicant has implemented the measure, the method and timing of verification are identified, along with the City department or agency responsible for monitoring/verifying that the applicant has completed each mitigation measure. Space for the signature of the verifying person and the date of inspection is provided in the last column. ( H :',horn c\plan nih g\n ar h~\lS -01-049 MMRP text doc / Case No. IS-02-40 ENVIRONMENTAL CHECKLIST FORM 1. Name of Proponent: City of Chula Vista Library Department Contact: Shauna Stokes 2. Lead Agency Name and Address: City of Chula Vista 276 Fourth Avenue Chula Vista, CA 91910 3. Address and Phone Number of Proponent: 276 Fourth Avenue Chula Vista, CA 919i0 (619) 476-5376 ext.3140 4. Name of Proposal: Rancho Del Rey Library 5. Date of Checklist: April 29, 2002 1. LAND USE AND PLANNING. WouM the proposal: a) Conflict with general plan designation or [] t2 [] ~ zoning? b) Conflict with applicable environmental plans or [] [] [] [] policies adopted by agencies with jurisdiction over the project? c) Affect agricultural resources or operations [] [] [] [] (e.g., impacts to soils or farmlands, or impacts 1¥om incompatible land uses)? d) Disrupt or divide the physical arrangement of [] [] r~ [] an established community (including a Iow- income or minority community)? Comments: a) Under the Rancho Del Rey Sectional Planning Area (SPA) l Planned Community District Regulations, which implements the General Plan and serves as the zoning regulations For this SPA, the project site is designated OS-2 (Open Space - 2 District). Public and quasi-public uses, including public libraries, are permitted uses within the OS-2 District. b) The proposal would not conflict with any applicable adopted environmental plans or policies. Furthermore, thc proposed development would not encroach into the Draft Page- I City of Chula Vista Multiple Species Conservation Program Subarea Plan Habitat Preserve area, c) The project site is neither in agricultural production nor adjacent to property in agricultural production and contains no agricultural resources. d) The proposed development of a public library on the graded, vacant project site would not disrupt or divide the established Rancho Del Rey community. II. POPULATION AND HOUSING. WouM the Potentially Signfficant Less than propos(ll: Impact Mitigated Impact Impact a) Cumulatively exceed official regional or local [] [] rn [] population projections? b) Induce substantial growth in an area either [] [] [] [] directly or indirectly (e.g., through projects in an undeveloped area or extension of major infrastructure)? c) Displace existing housing, especially affordable [] [] [] [] housing'? Conunents: a) The proposed public library would have no effects upon regional or local population b) The proposed public library would not directly or indirectly induce growth. c) The vacant project site does not contain any housing. III. GEOPHYSICAL. Would the proposal result in or Pote.t~.,n~s~g.mcant t,c~ t~u expose people to potential impacts involving: Impm Mitigated Impact Impact a) Unstable earth conditions or changes in [] [] [] [] geologic substructures? b) Disruptions, displacements, compaction or [] c~ [] [] overcovering of the soil? c) Ctmnge in topography or ground surface relief [] [] [] [] features? d) The destruction, covering or modification of c~ [] [] [] any unique geologic or physical features? e) Any increase in wind or water erosion of soils, [] [] [] [] either on or off the site? f) Changes in deposition or erosion of beach [] [] [] [] sands, or changes in siltation, deposition or erosion which may ~nodify the channel nfa river or stream or the bed of the ocean or any bay inlet or lake? Page - 2 g) Exposure of people or property to geologic [] [] [] [] hazards such as earthquakes, landslides, mud slides, ground failure, or similar hazards? Comments: a) In order to identify the geotechnical conditions and geologic hazards at the site and to provide recommendations for the design of foundations and for floor slab support, earthwork, and paving, a geotechnicaI investigation was conducted by LawCrandall. The soil m~d ground water conditions beneath the site were explored by drilling nine borings to depths of up to 41 feet below t~e existing grade. Laboratory tests were perfom~ed on selected samples obtained from the borings to aid in the classification of the soils and to evaluate the pertinent engineering properties of the foundation soils. The project site comprises a relatively level pad located at the head of a west-trending tributary valley. The pad was constructed by infilling the valley and cutting into the valley slopes. As a result of the grading, natural materials are present in cut portions of the pad in the northeastern and eastern corners of the site. Artificial fill up to approximately 19 feet thick was encountered in the exploratory borings. The fill consisted generally of fine to medium silty and clayey sand with some gravel and cobble, as well as fragments of sandstone. Based on the consultant's review of aerial photographs and historic topographic maps, deeper fill may be present in the northwestern portion of the site. Alluvial deposits were encountered in one boring as part of the native soils covering the bottom of an infilled natural drainage. The dense formational materials exposed at the surface and buried beneath the fill within the site are part of the Tertiary age San Diego Formation. Ground water seepage was observed in one boring at a depth of approximately 40 feet below existing grade at the contact between the alluvial soils and sandstone bedrock. The closest active t:aults to the site are within the Rose Canyon fault zone in San Diego Bay, located about 5.4 miles west-southwest of the site. Several of the more highly active faults in southern California are included in the Elsinore and San Jacinto fault zones. These fault zones are located approximately 42 and 61 miles northeast of the site, respectively. The San Andreas fault zone, which is considered the most significant fault zone in California, is located about 90 miles northeast of the site. The closest potentially active fhult to the site is the La Nacion, which has been regionally mapped to traverse the eastern boundary of the site along Paseo Ranchero. The La Nacion fault is not currently zoned as active under the provisions of the Alquist-Priolo Earthquake Zoning Act. Due to the close proximity of the mapped trace of the La Nacion fault to the project site, a fanlt hazard investigation was conducted by LawCrandali in April 2002 within the proposed building pad area. Based on the bedrock exposures in the trenches, no faults or significant fault-related I~atures were observed. Although the site could be subjected to strong ground shaking in the event of an earthquake, this hazard is common in southern California and the effects of ground shaking will be addressed through compliance with the applicable building codes and Page - 3 proper structural engineering design. The potential for liquefaction, seismically-induced settlement, subsidence, landsliding, tsunamis, inundation, and seiches on-site is considered low. b) Proper engineering design would ensure that no such soils-related impacts would result. c) The proposed development area of the site has been previously graded; further changes in topography and ground surface relief features to accommodate the proposed development would be relatively minor. d) No unique geologic or physical features exist within the proposed development area of the site. e) Appropriate erosion control measures will be identified in conjunction with the preparation of final grading plans and will be implemented during construction. All portions of the development area disturbed during construction will either be developed or appropriately landscaped in accordance xvith the landscaping and improvement plans for the project. Therefore, no significant increase in soils erosion would result. t) As described above (Iil.e.), no significant erosion or siltation impacts are anticipated to result from the proposed development. g) See III.a. above. IV. WATER. Would the proposal result in: si~ia~nt Unle~ Siglliflcant No a) Changes in absorption rates, drainage patterns, rz [] ~ rn or the rate and amount of surface runoff? b) Exposure of people or property to water [] [] [] [] related hazards such as flooding or tidal waves? c) Discharge into surface waters or other [] [] [] [] alteration of surface water quality (e.g., temperature, dissolved oxygen or turbidity)? d) Changes in the amount of surface water in any [] [] [] [] water body'? e) Changes in currents, or the course of direction [] [] [] [] of water movements, in either marine or fresh waters'? l) Change in the quantity of ground waters, either [] [] [] [] through direct additions or withdrawals, or through interception of an aquifer by cuts or excavations'? g) Altered direction or rate of flow of [] [] [] [] groundwater? h) Impacts to groundwater quality? [] [] [] ~ i) Alterations to the course or flow of flood [] [] r] [] waters? j) Substantial reduction in the amount of water ~ [] [] [] otherwise available for public water supplies? Comments: a) The proposed grading and development of the previously graded, vacant site would result in changes in absorption rates, drainage patterns, and the rate and amount of surface runoff. A drainage study will be prepared in conjunction with the preparation of final grading and improvement plans and properly designed drainage facilities will be installed at the time of site development. Surface runoff will be collected on-site and discharged into the existing City storm drainage system; no significant impacts to the City's storm drainage system are anticipated to result from the proposed development. b) The project site is beyond the limits of the 500-year floodplain and is not in proximity to any bay or ocean; theret-bre, no exposure of people or property to water related hazards would result from the proposed development. c) See Mitigated Negative Declaration, Section E. d) The proposed development of the graded, vacant site would result in the creation of impervious surfaces on the site which, in turn, would result in an increase in surface runoff. However, the increase in runoff that would result from the project would be nominal in comparison to the volume of water in water bodies downstream of the site. e) Surfhce runoffwill be collected on-site and discharged into the existing City storm drainage system; based on the planned storm water drainage methodology, the size of the proposed development, and the location of the project site relative to natural water bodies, the project xvould not result in any changes in currents, or the course of direction of water movements, in either marine or fresh waters. f) According to the geotechnical investigation prepared lbr the project (LawCrandall, March 2002), groundwater was encountered at approximately 40 feet below the elevation of the existing pad area. No changes in the quantity of groundwater, or other impacts to groundwater, are expected to result from the proposed development of the site. g) See IV.f. above. h) See IV.f. above. i) See IV.b. above. No alterations to the course or tlow ofllood waters downstream of Page - 5 the site are expected to result from the proposed development of the site. j) The project site is within the service area of the Otay Water District. The operation of the proposed pnblic library facility is not anticipated to result in a significant net increase in the consumption of water otherwise available for public consumption. Potentially V. AIR QUALITY. Would the proposal: t'oten~aUy Slgml~eant L¢~ than a) Violate any air quality standard or contribute to [] [] [] [] an existing or projected air quality violation? b) Expose sensitive receptors to pollutants? [] [] [] [] c) Alter air movement, moisture, or temperature, [] [] ~ [] or cause any change in climate, either locally or regionally? d) Create objectionable odors? [] [] [] [] e) Create a substantial increase in stationary or rn [] [] [] non-stationary sources of air emissions or the deterioration of ambient air quality? Comments: a) Based on the limited amount of site grading that will be necessary to accommodate the proposed development and the projected amount of project-generated traffic, the proposal xvould not result in the violation of any air quality standard or contribute to an existing or projected air quality violation. b) The proposed development would neither generate a significant amount of pollutants nor expose patrons and employees of the proposed public library to an atypical level of urban pollutants. c) The proposed development and operation of a two-story public library on the project site would not alter air movement, moisture, or temperature, or cause any change in climate. d) Neither development nor operation of the proposed public library is anticipated to create any objectionable odors. e) Based on the projected amoont of project-generated traffic, the proposal would not result in a substantial increase in stationary sources of air emissions or the deterioration of ambient air quality. Stationary sources of air emissions generated by the proposed library facility wonld be nominal. VI. TRANSPORTATION/CIRCULATION. Would Polentially Significant Less than the proposal result in: Impact Mitigated lmpac~ Impact a) Increased vehicle trips or traffic congestion? [] [] [] [] Page 6 b) Hazards to safety from design features (e.g., 0 0 181 0 sharp curves or dangerous intersections) or incompatible uses (e.g., farm equipment)? c) Inadequate emergency access or access to 0 0 0 181 nearby uses? d) Insufficient parking capacity on-site or off-site? 0 0 0 181 e) Hazards or barriers for pedestrians or 0 0 0 181 bicyclists? f) Conflicts with adopted policies supporting 0 0 0 181 alternative transportation (e.g. bus turnouts, bicycle racks)? g) Rail, waterborne or air traffic impacts? 0 0 0 181 h) A "large project" under the Congestion 0 0 0 181 Mauagement Program? (An equivalent of 2400 or more average daily vehicle trips or 200 or more peak-hour vehicle trips.) Comments: a) The proposed library is estimated to generate 50 average daily trips (AOT) per 1,000 square feet of building area, or 1,800 AOT for the proposed 36,000 square-foot facility, two percent (36 trips) of which are projected to occur during the A.M. peak hour and 10 percent (180 trips) of which are projected to occur during the P.M. peak hour. City staff conducts annual traffic capacity and Level Of Service (LOS) studies, through the use of the "floating car" method, for all major street segments throughout the City. The studies conducted in 2001 show that East "H" Street at Paseo Ranchero operates at LOS "B" or better. In addition, a recent traffic report conducted by Linscott Law & Greenspan for the Eastlake III development shows that the East "H" Street/Paseo Ranchero intersection operates at LOS "0" or better during the A.M. and P.M. peak hours. Project-added traffic would not significantly impact the LOS of East "H" Street or the East "H" Street/Paseo Ranchero intersection; because no LOS degradation would result, the project would not result in any significant traffic impacts. b) Vehicular access to the project site would be via driveways on Paseo Ranchero and East "H" Street. Roadway striping on Paseo Ranchero, north of the East "H" Street intersection, would be moditied in order to create a center two-way left-turn lane primarily to minimize the queuing of northbound vehicles behind vehicles waiting to turn left into the library site. The proposed driveway on East "H" Street would be right-inlright-out only with a deceleration lane (approximately ISO feet with a transition of approximately 120 feet). No traffic safety hazards are anticipated to result from the project. c) The proposed site plan provides for adequate emergency access from both East "H" Street and Paseo Ranchero. Page - 7 !~- I 'It d) The approximately 190 parking spaces proposed on-site are considered adequate for the proposed facility. e) Two points of entry into the building are proposed, one along the north side and another at the southeast corner of the site. Tbe north entrance would be utilized predominantly by patrons parking on-site as well as those dropped off at this entrance and those walking or cycling from the north. The southeast comer entrance would be utilized predominantly by pedestrians along East "H" Street, including those arriving by bus, and those walking or cycling from the south, east, and west. Children who are brought to the library from the YMCA facility on the opposite side of Paseo Ranchero, north of Paseo Magda, will cross Paseo Magda at the stop-controlled intersection with Paseo Ranchero, then cross Paseo Ranchero at the signalized East "H" StreetlPaseo Ranchero intersection, and most likely enter the building through the southeast entrance. Due to safety concerns, no mid-block crosswalks along Paseo Ranchero are proposed to serve the facility; the existing crosswalks in the immediate vicinity of the site are considered adequate for safe pedestrian access to the facility. A pedestrian pathway along the west side of the fire station immediately north of the site is tentatively planned; this pathway would provide for convenient pedestrian access from the planned YMCA Teen Center immediately north of the fire station. However, if this pedestrian pathway is not ultimately constructed, safe and convenient pedestrian access from the Teen Center would be available via the sidewalk along Paseo Ranchero. f) No conflicts with adopted policies supporting alternative transportation would result. An existing Chula Vista Transit bus stop on East "H" Street, immediately west of Paseo Ranchero, would make the proposed public facility conveniently accessible to public transit, particularly in light of the proposed building entrance at the northwest corner of the East "H" Street/Paseo Ranchero intersection, in close proximity to the bus stop. In addition, bicycle racks will be provided on-site. g) No rail, navigable waters, or aircraft facilities exist in the vicinity of the project site; therefore, the proposed development of a public library on the project site would not result in any rail, waterborne or air traffic impacts. h) The proposed public library is projected to generate approximately 1,800 daily trips, with less than 200 daily peak-hour trips, which is not considered a "large project" under the Congestion Management Program. VII. BIOLOGICAL RESOURCES. Would the proposal result ill impacts to: a) Endangered, sensitive species, species of concern or species that are candidates for listing? b) Locally designated species (e.g., heritage trees)? c) Locally designated natural communities (e.g., oak forest, coastal habitat, etc.)') Potentially potentially Significant Less than Signifkant Unless Significant No Impact Mitigated tmpact Impact 0 181 0 0 o o o 181 o 181 o o Page - 8 12-/4&J d) Wetland habitat (e.g., marsh, riparian and 0 0 0 ø vernal pool)? e) Wildlife dispersal or migration corridors? 0 0 181 0 f) Affect regional habitat preservation planning 0 0 181 0 efforts? Comments: a) See Mitigated Negative Declaration, Section E. b) No locally designated species are present within or immediately adjacent to the proposed development area. c) See Mitigated Negative Declaration, Section E. d) No wetland habitat is present within or immediately adjacent to the proposed development area. e) See Mitigated Negative Declaration, Section E. f) See Mitigated Negative Declaration, Section E. VIII. ENERGY AND MINERAL RESOURCES. Would the proposal: a) Conflict with adopted energy conservation plans? b) Use non-renewable resources in a wasteful and inefficient manner? c) If the site is designated for mineral resource protection, will this project impact this protection? Comments: Potentially Potentially Significant Less tban Signiflcant Unless Significant Impact Mitigated Impact 0 0 0 0 0 0 0 0 0 No Impact 181 181 181 a) The project would not conflict with any adopted energy conservation plans. b) The proposed facility would be designed to meet or exceed all applicable energy efficiency regulations. There are no proposed features or aspects of the project that would result in the wasteful or inefficient use of non-renewable resources. c) pursuant to the Environmental Impact Report for the City of Chula Vista General Plan Update, the project site is not designated for mineral resource protection by the State of California Department of Conservation. IX. HAZARDS. Would the proposal illvolve: Page - 9 /2-/5tJ Potentially Significant Impact Potentially Significant Unless Mitigated No Impact Lesstban Significant [mpact a) A risk of accidental explosion or release of hazardous substances (including, but not limited to: petroleum products, pesticides, chemicals or radiation)? b) Possible interference with an emergency response plan or emergency evacuation plan? c) Tbe creation of any health hazard or potential health hazard? d) Exposure of people to existing sources of potential health hazards? e) Increased fire hazard in areas with flammable brush, grass, or trees? Comments: o o o 181 0 0 0 181 0 0 0 181 0 0 0 181 0 0 181 0 a) There are no proposed features or aspects of the project that would represent an atypical risk of accidental explosion or release of hazardous substances. If applicable, a business plan that identifies the type and location of any hazardous materials utilized and/or stored on-site would be required to be filed with the City Fire Department. b) The development of a public library on the project site would not result in interference with an emergency response plan or emergency evacuation plan. c) No health hazards or potential health hazards would be created as a result of the development of a public library on the project site. d) No known sources of potential health hazards exist on the project site or in the immediate vicinity. e) Although the project site contains flammable native brush, the library building would be situated approximately 130 feet from the nearest area of native brush and is separated from areas of native brush by the parking lot, the East "H" Street driveway, the service area adjacent to the building, and irrigated landscape areas. The proposed site plan provides for a more than sufficient setback between the proposed building and areas of native brush; therefore, no significant brushfire hazards would result. X. NOISE. Would the proposal result ill: a) lncreases in existing noise levels') b) Exposure of people to severe noise levels? Comments: J'otentially I'otcntially Significant Less than Significant Unless Significant No Impact Mitigated Impact Impact 0 0 181 0 0 181 0 0 a) Increases in existing noise levels associated with project-generated traffic, vehicular- related noise (e.g., alarms, radios, closing of doors), and noise generated by library patrons would be intermittent and of relatively short duration; therefore, the project is not anticipated to result in any significant noise impacts. Page - 10 12-/5/ b) See Mitigated Negative Declaration, Section E. Potentially XI. PU13LIC SERVICES. Would the proposal have Potentially Significant Lesstban Significant Urness Slgnmc8nt No all effect UPOIl, or result in a need for new or Impact Mitigated hnpact Impact altered govemme/lt services ill allY of the following areas: a) Fire protection? 0 0 181 0 b) Police protection? 0 0 181 0 c) Schools? 0 0 0 181 d) Maintenance of public facilities, including 0 0 181 0 roads? e) Other govermnental services? 0 0 181 0 Comments: a) The proposed facility would not have a significant effect upon or result in a need for new or altered fire protection services. b) The proposed facility would not have a significant effect upon or result in a need for new or altered police protection services. c) Because the proposed public library would not induce any population growth, the project would not result in any adverse impacts to public schools. d) The proposed public library is a planned facility that is needed to serve existing and future residents of the City of Chula Vista. Whether or not a library is built on the project site, an additional library will ultimately be built and operated by the City of Chula Vista. The need for the City of Chula Vista to maintain a new library, regardless of where it is constructed within the City, is not considered to represent a significant environmental impact. e) As a public library, the proposal would result in the need for expanded services by the City of Chula Vista Library Department to staff and operate the new facility. As described above (XI.d.), the proposed library is a planned facility that is needed to serve existing and future City residents. The need for the City to staff and operate this new facility is not considered to represent a significant environmental impact. XII. Thresholds. Will the proposal adversely impact the City's Threshold Stalldards? Potentially Potentially Significant Less than SÎ~ficant Unless Significant No Impact Mitigated Impact Impact 0 0 181 0 As described below, the proposed project does not adversely impact any of the seen Threshold Standards. I'ntentially Page - 11 12-/'52 a) Fire/EMS [] [] [] [] The Threshold Standards requires that fire and medical units must be able to respond to calls within 7 minutes or less in 85% of the cases and within 5 minutes or less in 75% of the cases. The City of Chula Vista has determined that this threshold standard will be met because fire services would be provided in accord with the Otay Ranch Fire Master Plan and EMS Master Plan. Potentially Potentially Sig~ifican t L~ than Significant Unless Significant No Impact Mitigated Impact Impact b) Police [] [] [] t2 The Threshold Standards require that police units must respond to 84 % of Priority I calls within 7 minutes or less and maintain an average response time to all Priority 1 calls of 4.5 minutes or less. Police units must respond to 62.10% of Priority 2 calls within 7 minutes or less and maintain an average response time to all Priority 2 calls of 7 minutes or less. c) Traffic [] c~ [] t2 1. City-wide: Maintain LOS "C" or better as measured by observed average travel speed on all signalized arterial segments except that during peak hours a LOS "D' can occur for no more than any two hours of tile day. 2. West of 1-805: Those signalized intersections which do not meet the standard above may continue to operate at their current 1991 LOS, but shall not worsen. d) Parks/Recreation [] [] [] [] The Threshold Standard for Parks and Recreation is 3 acres of neighborhood and community parkland with appropriate facilities per 1,000 residents east of Interstate 805. e) Drainage [] [] [] The Threshold Standards require that storm water flows and volumes not exceed City Engineering Standards. Individual projects will provide necessary improvements consistent with the Drainage Master Plan(s) and City Page - I 2 Engineering Standards. The proposed project will comply with this Threshold Standard. The Threshold Standards require that sewage flows and volumes not exceed City Engineering Standards. Individual projects will provide necessary improvements consistent with Sewer Master Plan(s) and City Engineering Standards. The proposed project will comply with this Threshold Standard. Potentially Potentially Significant Less than Significant Unless Significant No Impact Mitigated Impact Impact g) Water [] [] [] [] The Threshold Standards require that adequate storage, treatment, and transmission facilities are constructed concurrently with planned growth and that water quality standards are not jeopardized during growth and construction. The proposed project will comply with this Threshold Standard. Applicants may also be required to participate in whatever water conservation or fee off- set program the City of Chula Vista has in effect at the time of building permit issuance. Comments: a) The project site is situated adjacent to an existing City fire station. The tl~reshold standard response times can be met for this project. b) It is anticipated that the threshold standard response times can be met for this project. c) Project-added traffic would not significantly impact the LOS of East "H" Street or the East "H" Street/Paseo: Ranchero intersection, which currently do not exceed the threshold standards (See VI.a. above). d) The proposed library facility would not induce population growth; therefore, the parks/recreation threshold standard is not applicable to the proposal. e) Proper engineering design of required storm drainage improvements to serve the project would ensure that storm water flows and volumes would not exceed City Engineering Standards. 1) Proper engineering design of required sewer improvements to serve the project would ensure that sewage flows and volumes would not exceed City Engineering Standards. g) The project site is an in-fill site within a developed community. The project site is witbin the service area of the Otay Water District. Pursuant to correspondence ti-om Page - 13 the Otay Water District, dated March 25, 2002, the project may be serviced from existing potable water mains. Project.impacts to the District's storage, treatment, and transmission facilities would be less than significant. Potentially XIII. UTILITIES AND SERVICE SYSTEMS. Would Potentially Siglffiicant Less than the proposal result in a need for new syxtems, or Impact Mitigated Impact Impact subxtantial alterations to the following utilities: a) Power or natural gas? [] [] [] [] b) Communications systems? [] [] [] [] c) Local or regional water treatment or [] [] [] [] distribution facilities? d) Sewer or septic tanks? D ~2 [] c2 e) Storm water drainage? [] [] [] [] f) Solid waste disposal? [] [] [] [] Conunents: a) The project site is located with an urban area that is served by all necessary utilities and service systems. Any alterations to existing utilities and service systems and connections to such utilities and systems that are necessary in order to adequately service the proposed library facility would be implemented by the City, subject to the approval of the appropriate utilities and service providers. Impacts of the proposal to utilities and service systems would be less than significant. b) See XIII.a. c) See XIIl.a. The project site is within the service area of the Otay Water District. Pursuant to correspondence from the Otay Water District, dated March 25, 2002, the project may be serviced from existing potable water mains. d) See XIIl.a. City Engineering staff has determined that existing sewer mains are adequate to serve the proposed project. e) See XIII.a. Three storm water drainage curb inlets exist at the intersection of East "H" Street and Pasco Ranchero. The adequacy of the existing storm drainage facilities to serve the project will be determined at the time of detailed engineering design; any improvements to the storm drainage system that are deemed necessary will be implemented by {he City. t) See Xlll.a. XIV. AESTHETICS. Would the proposal: Impact Miligaled Impact Impact a) Obstruct any scenic vista or view open to the [] [] [] [] Page - 14 public or will the proposal result in the creation of an aesthetically offensive site open to public view? b) Cause the destruction or modification of a [] [] [] [] scenic route? c) Have a demonstrable negative aesthetic effect? [] [] [] [] d) Create added light or glare sources that could [] [] [] [] increase the level of sky glow in an area or cause this project to fail to comply with Section i9.66.100 of the Chula Vista Municipal Code, Title 197 e) Produce an additional amount of spill light? [] [] [] [] Conunents: a) No significant scenic vistas or views open to the public exist tlu'ough the site. b) In accordance with the City's General Plan, East "H" Street is a designated scenic roadway. A new curb cut and driveway on East "H' Street approximately 400 feet west of the East "H" Street/Paseo Ranchero intersection is proposed, which would require modifications to the existing manufactured slope along the perimeter of the site. The appropriate landscaping treatment of slope areas along East "H' Street which are disturbed as a result of the proposed development would ensure that aesthetic impacts to this scenic roadway are not significant. c) The development ora public library facility on the graded, vacant project site, which is located on a corner of a prominent signalized intersection, would not have a demonstrable negative aesthetic effect. To the contrary, proposed improvements to the site and along the site's street frontages, including above-standard landscaping and decorative hardscape, would have a positive aesthetic effect. d) Proper architectural design will ensure compliance with Section 19.66.100 of the Chula Vista Municipal Code. Exterior lighting will not be directed upward and will be designed and installed, with appropriate shielding if necessary, to ensure that light does not spill horizontally beyond the limits of the development area. e) SeeXIV.d. XV. CULTURAL RESOURCES. Would the Pote,,tially Significant Less than ]~roposal: Impact Mitigated hnpact Impact a) Will the proposal result in the alteration oI or [] [] [] [] the destruction or a prehistoric or historic archaeological site? b) Will the proposal result in adverse physical or [] [] [] [] aesthetic effects tn a prehistoric or historic building, structure or object? Page - 1 5 c) Does the proposal have the potential to cause a [] [] [] [] physical change which would affect unique ethnic cultural values? d) Will the proposal restrict existing religious or [] [] [] [] sacred uses within the potential impact area? e) Is the area identified on the City's General Plan [] [] [] [] EIR as an area of high potential for archeological resources? Conunents: a) No prehistoric or historic archaeological sites are known or expected to be present within the impact area of the proposal. See XV.e. below. b) No buildings or structures are present within the impact area of the proposal and no prehistoric or historic objects are known or expected to be present within the impact area. See XV.e. below. c) The proposed physical changes would not affect unique ethnic cultural values. d) No religious or sacred uses exist within the impact area of the proposal. e) The project site is identified as an area of moderate potential for archaeological resources in the City's General Plan EIR. The project site, situated at the head ora west-trending tributary valley, was previously graded to create the existing level pad area. According to the geotechnical investigation prepared for the project (LawCrandall, March 2002), the pad was constructed by infilling the valley and cutting into the valley slopes. Therefore, natural materials are present in cut portions and fill materials are present in infill areas. Based on the level of previous disturbance to the site and the relatively minor amount of additional grading that will be necessary to construct the proposed library facility, the potential for impacts to archaeological resources is considered to be less than significant. Potentially Significant Less than Significant Unless Si~llil~cant No Impact Mitigated Impact Impact XV1. PALEONTOLOGICAL RESOURCES. Will the [] [] [] [] proposal result in the alteration of or the destruction of,ualeontological resources ? Comments: a) According to the geotechnical investigation prepared for the project (LawCrandall, March 2002), artificial fill up to approximately 19 feet thick was encountered in on-site exploratory borings. With the exception of two borings in the extreme eastern portion of the development area, artificial fill was encountered in the remaining seven borings. Excavation within undisturbed geologic formational material associated with the development of the proposed library is anticipated to be nominal; therefore, significant Page - 1 6 impacts to paleontological resources are not anticipated to result. Potentially XVII. RECREATION. Would the proposal: eotent~Uy Sig~i~can! ke~ than a) Increase the demand for neighborhood or [] [] [] regional parks or other recreational facilities? b) Affect existing recreational opportunities? [] [] [] c) Interfere with parks & recreation plans or [] [] [2 programs? Conunents: a) Because the proposed public library would not induce any population growth, the project woald not result in an increase in demand for neighborhood or regional parks or other recreational opportunities. b) No recreational opportunities exist on the project site and the proposal would not affect existing off-site recreational opportunities. c) The project site is not planned for any future parks and recreation facilities or programs. Page - 17 XIX. PROJECT REVISIONS OR MITIGATION MEASURES: Project mitigation measures are contained in Section F, Mitigation Necessary to Avoid Significant Impacts, and Table I, Mitigation Monitoring and Reporting Program Checklist, of Mitigated Negative Declaration IS-02-40. XX. AGREEMENT TO IMPLEMENT MITIGATION MEASURES By signing the line(s) provided below, the Applicant(s) and/or Operator(s) stipulate that they have each read, understood and have their respective company's authority to and do agree to the mitigation measures contained herein, and will implement same to the satisfaction of the Environmental Review Coordinator. Failure to sign the line(s) provided below prior to posting of this Mitigated Negative Declaration with the County Clerk shall indicate the Applicants' and/or Operator's desire that the Project be held in abeyance without approval and that Applicant(s) and/or Operator(s) shall apply for an Environmental Impact Report. Printed Name and Title of Property Owner ~to~,~ Date (or authorized representative) Signature of Property Owner Date (or authorized representative) Printed Name and Title of Operator Date (if different from Property Owner) Signature of Operator Date (if different from Property Owner) X×I. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: The environmental factors checked below would be potentially affected by this project, involving at least one impact that is a "Potentially Significant Impact" or "Potentially Significant Unless Mitigated," as indicated by the checklist on the following pages. [] Land Use and Planning [] Transportation/Circulation [] Public Services [] Population and Housing · Biological Resources [] Utilities and Service Systems [] Geophysical [] Energy and Mineral Resources [] Aesthetics · Water [] Hazards [] Cultural Resources [] Air Quality · Noise [] Recreation [] Paleontological [] Mandatory Findings of Significance Resources Page XXII. DETERMINATION: On the basis of this initial evaluation: I find that the proposed project COULD NOT have a significant effect on the environment, 0 and a NEGATIVE DECLARATION will be prepared. I find that although the proposed project could have a significant effect on the environment, . there will not be a significant effect in this case because the mitigation measures described on an attached sheet have been added to the project. A MITIGATED NEGATIVE DECLARATION will be prepared. I find that the proposed project MAY have a significant effect on the environment, and an 0 ENVIRONMENTAL IMPACT REPORT is required. I find that the proposed project MA Y have a significant effect(s) on the environment, but at 0 least one effect: 1) has been adequately analyzed in an earlier document pursuant to applicable legal standards, and 2) has been addressed by mitigation measures based on the earlier analysis as described on attached sheets, if the effect is a "potentially significant impacts" or "potentially significant unless mitigated." An ENVIRONMENTAL IMP ACT REPORT is required, but it must analyze only the effects that remain to be addressed. 1 find that although the proposed project could have a significant effect on the environment, 0 there WILL NOT be a significant effect in this case because all potentially significant effects (a) have been analyzed adequately in an earlier EIR pursuant to applicable standards and (b) have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed npon the proposed project. An addendum has been prepared to provide a record of this determination. ~t}J,"~/O I/N9{JX ' arilyn .F. Ponseggi ..J Environmental Review Coordinator '¥~r{ð.,t / ate F<lge - 19 /2 /60 .-L\-~ ~ IS 9.50.068 Moved to 9.50.040. 9.50.070 Initiation of Space Rent Review. If a rent dispute cannot be resolved at a meeting with a park owner, a resident may must-initiate a rent review by the Mobilehome Rent Review Commission by filei!!g a Request for Hearing with the community development department, in the form prescribed in Section 9.50.066. Upon the filing of a Request for Hearing in accordance with this Chapter, the City community development department shall notify the chairperson of the MobiIehome Rent Review Commission of such request, who shall schedule a hearing on the matter within 30 days after the date of receipt of such requests or as soon thereafter as practical. The City shall send written notice to the park owner and the resident(s) filing such request for hearing of the time and place set for the hearing. The hearing will be noticed and held in a manner that provides due process to all affected parties. Should such hearing affect the majority of those spaces at the mobilehome park, the park owner or their agent shall post in a conspicuous place within the mobilehome park a cOPv of the written notice of the hearing. (Ord 2566 §4 (part), 1993; Ord 2451 §7, 1991; Ord 2227 §2, 1987; Ord 2737 §1 (part),1998). 9.50.073 Factors to Consider in Fixing Space Rent Through the Hearing Process. If a proposed rental increase is submitted to the Mobilehome Rent Review Commission ("Commission") pursuant to the provisions of this chapter, the commission shall determine the rent that is fair, just and reasonable, and, in doing so, mayshall consider the following factors listed below. The Commission has the authority to request information and/ or documentation related to these factors that will assist them in making such determination. The Community Development Department and/ or their designee shall review all evidence to be presented to the Commission for their consideration. The Commission's decision shall be based on the preponderance of the evidence at the hearing. The Commission shall consider the following factors: A. The need for the proposed rental increase of the space in order to permit the owner to secure a fair and reasonable return, when considering the existing rental scheme for all spaces in the park and all existing or expected expenses in owning and operating the park, BR the 8wncr's Finaneial llWŒlB,eat iR the park. A fair and reasonable return may be determined by the commission by reference to industry standards, risk of investment, or other acceptable standards. 1. In considering the existing or expected expenses in owning and operating the park in following prudent busll1ess practices, the commission mayshould consider the following or any similar or related iterns of expense, the reasonableness of such items, and changes to them: a. Actual financial investment in park improvements. b. Property or other taxes. àç. Mortgage or ground rent payments. ed. Utility costs. t~. Capital improvements or rehabilitation work. ef. Repairs required. fg. Other operating and maintenance costs. Operating costs shall not include the following: 14 i. Avoidable and unnecessary expenses, including refinancing costs; ii. Anv enal fees or other interest assessed or awarded for violation of this or an other law; üi. Le al fees exce t Ie al fees incurred in connection with successful ood-faith attempts to recover rents owing, and successful good-faith unlawful detainer actions not in derogation of applicable law, to the extent same are not recovered from residents. iv. Depreciation of the property. v. An. ex ense for which the ark owner has been reimbursed b an securi de osit insurance settlement, judgment for damages, settlement or anv other method. Cost of re lacement or re air incurred or necessa as a result of the ark owner's negligence or failure to maintain, including costs to correct serious code violations at the park. 2. In considerin the existin and 0 eratin the ark the commission should consider the rent schedule for all s aces in the ark and an similar or related items verifying income for the mobilehome park for the last three years, the reasonableness of such items, and changes to them. ;!B. Rate of return eamed b 'the ark owner in revious conducted b a Member A raisal Institute MAl a the park owner and at the park owner's expense. raisal and ßÇ. The extent to which the proposed rental increase will cause a reduction in the resale value of the mobilehome. GD. Changes in the Consumer Price Index for all urban consumers in the San Diego Metropolitan Area published by the Bureau of Labor Statistics. P!\. Rents la"sfully en."\rgeà for Fair market rental value as determined bv "comparables" of similar and existing mobilehome spaces or mobilehomes in the South Bay ~ of San Diego County, including those in Chula Vista as determined b an a raiser mutuall a eed u on the Ci and the ark owner and at the park owner's expense. lIE. The timing and amount of rents and increases for this and other spaces at the mobilehome park. fG. The quantity and quality of the in1provements and features at the mobilehome park and any decrease or increase in such improvements and features. GH. The quantity and quality of services offered to park residents and any decrease or increase in such improvements and features. (Ord 2551 §1 (part), 1993; Ord 2737 §1 (part), 1998). 15 CHAPTER 9.50 MOBILEHOME SPACE RENT REVIEW Vacancy Control Alternatives (as of June 11, 2002) 1. City of Chula Vista's Existing Vacancy Control a) No limit to increases in rent upon change of ownership. i) Example. Current Rent = $300. Market Rent = $450. Rent Increase of $150 (60%). Current Rent = $450. Market Rent = $500. Rent Increase of $50 (11 %). ii) Notice to seller & buyer of rent increase and right to review rent before Commission b) Existing process already encourages voluntary negotiations between new resident & park owner i) City has not been involved in rent disputes upon a change in ownership (1) Commission has reviewed a total of seven cases for rent increases upon change of ownership. i. Otay Lakes Lodge & Don Luis Estates c) With greater public awareness of vacancy control regulations, more residents may request a hearing. i) In the long run, the time and resources involved with a hearing will encourage voluntary resolution. d) Current process is flexible and fair to all parties but not automatic. 2. Alternative Recommendation a) Disparity in rents. i) Well maintained parks with amenities staying within the CPI and resulting in below market rents in comparison with other Chula Vista parks. b) Automatic rent increase upon change of ownership as follows: i) 0 to 5 years of residency = 10% increase ii) 6 to 14 years of residency = 15% increase Hi) 15+ years of residency = 20% increase iv) Some certainty of rent increases for both park owners and residents. c) Can request above the automatic with appropriate notice and resident's right to review and decision by the Commission d) Blend of existing vacancy control regulations and an automatic increase i) Consistent with rent increase process established for existing residents e) Of those communities, using an automatic rent increase upon change of ownership, 65 percent (11 of the 17 communities) allow increases ranging from 5 to 15%. RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING THE CITY'S APPLICATION FOR GRANT FUNDS UNDER THE CALIFORNIA READING AND LITERACY IMPROVEMENT AND PUBLIC LIBRARY CONSTRUCTION AND RENOVATION BOND ACT OF 2000 FOR CONSTRUCTION OF A NEW LIBRARY AT THE NORTHWEST CORNER OF EAST H STREET AND PASEO RANCHERO (RANCHO DEL REY BRANCH LIBRARY); MAKING ALL NECESSARY CERTIFICATIONS, INCLUDING CERTIFYING THE LIBRARY PROJECT BUDGET AND COMMITTING LOCAL MATCHING FUNDS AND SUPPLEMENTAL FUNDS; APPROVING THE JOINT COOPERATIVE AGREEMENT WITH THE CHULA VISTA ELEMENTARY SCHOOL DISTRICT FOR THE JOINT VENTURE PROJECT; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT AND ALL DOCUMENTS NECESSARY TO COMPLETE THE GRANT APPLICATION; AND ADOPTING THE MITIGATED NEGATIVE DECLARATION, IS-02-40 WHEREAS, on August 20, 2001, the City Council directed staff to prepare an application for a "California Reading and Literacy Improvement and Public Library Construction and Renovation Bond Act of 2000" for the construction of the Rancho del Rey Branch Library; and WHEREAS, City staff and consultants have been working to complete all the necessary pieces of the Library Bond application; and WHEREAS, the Environmental Review Coordinator has reviewed the proposed project for compliance with the California Environmental Quality Act and based upon the results of the Initial Study, the Environmental Review Coordinator has determined that the project could results in significant effects on the environment; and WHEREAS, revisions to the project made by or agreed to by the applicant would avoid the effects or mitigate the effects to a point where clearly no significant effects would occur, therefore, the Environmental Review Coordinator has prepared a Mitigated Negative Declaration, IS-02-40. NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Chula Vista does hereby approve the City's application for grant funds under the California Reading and Literacy Improvement 1 /2-/t,/ and Public Library Construction and Renovation Bond Act of 2000 for construction of a new library at the northwest corner of East H Street and Pas eo Ranchero (Rancho del Rey Branch Library) . BE IT FURTHER RESOLVED that the City Council does hereby certify the project budget of $22,395,200 contained in the Library Project Budget section of the Application Form. BE IT FURTHER RESOLVED that the City council does hereby commit the City's local matching fund amount of $5,804,470 identified in the Library Project Budget, as required by Education Code Section 19995(a), of which $649,355 is for the appraised value of the developable land on the library site, acquired more than three years prior to the submission of the grant application, and credited to Local Matching Funds per Education Code Section 19995 (c) . BE IT FURTHER RESOLVED that the City Council does hereby commit to provide supplemental funds of $5,811,000 necessary to complete the project at the level stated in the Library Project Budget. BE IT FURTHER RESOLVED that the City Council does hereby certify the availability of $5,804,470 in local matching funds and $5,811,000 in supplemental funds specified in the Library Project Budget when they are needed to meet cash flow requirements for the project. BE IT FURTHER RESOLVED that the City Council does hereby commit to operate the completed facility and provide public library direct service. BE IT FURTHER RESOLVED that the City Council does hereby commit that the facility shall be dedicated to public library direct service use for a period of 40 years following completion of the project. BE IT FURTHER RESOLVED that the city Council does hereby approve the Joint Cooperative Agreement with the Chula Vista Elementary School District for the joint venture project, a copy of which shall be kept on file in the office of the City Clerk. BE IT FURTHER RESOLVED that the City Council does hereby authorize the Mayor to execute said Agreement and all documents necessary to complete the grant application. BE IT FURTHER RESOLVED that the City Council does hereby certify the accuracy and truthfulness of all information submitted 2 ! 2 ..-; b 2.. in the Application Form and the required supporting documents. BE IT FURTHER RESOLVED that the City Council does hereby adopt the Mitigated Negative Declaration, IS-02-40. Presented by Approved as to form by David Palmer Deputy City Manager [J:\ATTORNEY\RESO\GRANT NEW LIBRARY (June 5, 2002 (3:9PM)] 3 /2-lb3