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HomeMy WebLinkAboutcc min 1972/06/07 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA Held Wednesday BUDGET SESSION NO. 6 June 7, 1972 An adjourned regular meeting of the City Council of Chula Vista, California was held on the above date beginning at 1:00 p.m. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant ACTIVITY NO. 4111 City Manager Thomson explained the proposed PARKS AND RECREATION increases in this Activity, noting the re- Administration quest for one additional staff position - a Clerk II. Dennis Smith Mr. Smith discussed the need for the posi- Recreational Supervisor tion, stating that one secretary handles all administrative work plus the payroll records, which takes one and one-half days a week; this is done once every other week. Motion to approve Activity No. 4111 It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously carried that Activity No. 4111 be adopted, as recom- mended by the City Manager. ACTIVITY NO. 4120 Mr. Dave Bradstreet, Parks Superintendent, P~rks Maintenance explained the need for the increase in the Telephone and Telegraph Account - No. 52S2. He stated that telephones were put in at Roca Park and Greg Rogers Park (maintenance shed) last year, based on the need for the maintenance men to call the office, and for availability in case of an emergency at the parks. Mr. Bradstreet, in answer to the Council's questions, commented on the vandalism at Loma Verde and other parks, and the need for the equipment requested in Account No. 5568. Motion to approve Activity No. 4120 It was moved by Councilman Hobel, seconded by Councilman Scott and unanimously carried that Activity No. 4120 be adopted, as recommended by the City Manager. Park Ranger Councilman Scott suggested the position of Park Ranger be kept in this Activity and a token amount be funded to keep the account open. Motion to keep position open It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously car- ried that this account be increased by $10.00 to keep this position on the books. ACTIVITY NO. 4220 City Manager Thomson explained the proposed Recreation increases in this account. Account No. 5251 Councilman Hobel questioned the tremendous increase in this account. Mr. Dennis Smith, Recreational Supervisor, claimed it was because the account was underbudgeted last year. The bulk of the account is to take care of the existing facilities. Several new facilities have been added this year such as the tennis courts and swimming pool at Loma Verde and the College. Account No. 52S2 In answer to Councilman Hobel's query, Mr. Smith explained that this account also was underbudgeted last year. The requested amount is based on the actual expenses which will be incurred this next fiscal year. Tot lots E. Emerson Hail, Director of Parks and Recreation, discussed the tot lot con- cept. He remarked that the lots have a high maintenance factor; however, he does support them. Motion to approve It was moved by Councilman Egdahl, seconded Activity No. 4220 by Councilman Scott and unanimously carried that Activity No. 4220 be adopted, as recommended by the City Manager. ACTIVITY NO. 4300 Mr. Dave Bradstreet, Parks Superintendent, Golf Course Maintenance discussed the irrigation and the increase requested in the grass seed supply to keep the course green. Councilman Hobel asked what the major contri- butor was to the deficit of the golf course. Mr. Bradstreet referred to Resolution No. 6194, approved by the City Council on September 7, 1971, in which the golf pro now gets 4-1/2% of the green fees. Director of Finance Grant indicated that this amounted to approximately $7,S00 a year. Mr. Bradstreet remarked that another con- tributing factor was that the restaurant/bar facility did not come up to what was pro- jected; it was below the projected income. Mr. Hall explained that for the first year the amount in this account was over-estimated as to what the lessee actually took in. City Manager Thomson explained that the bud- get, as far as revenue is concerned, re- flects an amount based on expectations, but this did not materialize in terms of volume. Mr. Bradstreet commented that the new lessee has created more income than that of the previous lessee. City Manager Thomson reported on the meeting held with the lessee (Mr. Dick Agee) and his attorney this morning regarding the present contract. Mr. Hall commented that next year he would work closely with the gol£ pro to create more activity out at the course and try to reduce the deficit somewhat. - 2 - Regional Park Mayor Hamilton discussed the fact that the City has supported the regional park plan for the area~and he felt it would be right to enter into an agreement with the County for maintenance and upkeep of the golf course facility. The Council discussed that trust agreement held for Rohr Park. Councilman Scott felt he would like to see the Mayor's suggestion done, as a practical matter. Green fees Mr. Hall stated that a study of the green fees was made by Mr. Bradstreet. It was discovered that the fees for this golf course are the same or higher than the adjacent courses. Account No. 5568 Mr. Bradstreet spoke in support of the trapmaster sand trap raker needed for the sand trap maintenance and the sweeper requested to cut back on manual sweeping of the improved surface areas. Mr. Bradstreet declared that 1~38 man hours would be saved by this equipment. (Councilman Hyde arrived at this time - 2:30 p.m.) Approval of Activity No. 4300 It was moved by Councilman Hobel, seconded by Councilman Egdahl and carried that Activity No. 4300 be adopted, as recommended by the City Manager. The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Egdahl, Hamilton, Scott Noes: None Absent: None Abstain: Councilman Hyde Recess A recess was called at 2:45 p.m. and the meeting reconvened at 3:06 p.m. ACTIVITY NO. 4411 City Manager Thomson reviewed the changes Library in this Activity. He stated there were no requested increases in personnel. Approval of Activity No. 4411 It was moved by Councilman Egdahl, seconded by Councilman Hobel and unanimously carried that Activity No. 4411 be adopted, as recom- mended by the City Manager. ACTIVITY NO. 4420 Councilman Egdahl questioned the increase Library Operations in Account No. 5331 (Books, Publications and Maps)~ Mrs. Bluma Levine, Librarian, explained that the cost of books has, gone up 18%; magazines have increased by 14%. In this account, also, is the purchase of records, films and tapes which, Mrs. Levine added, she hopes to increase this next fiscal year. Account No. 5101 Councilman Hobel questioned the need for Salaries and Wages $1,380 for vacation relief costs for librarians. Mrs. Levine explained that there is no extra help on the main desk. If an employee goes on vacation there is no one that can cover for her; therefore, the need to hire tempo- rary help. - 3 - Serra Regional Library Mrs. Levine discussed the services avail- System able under this System, and strongly urged continued support. Account No. 5565 Councilman Egdahl asked why $40,000 was Automotive Equipment originally requested in this account. Mrs. Levine explained this was for a Bookmobile -- it was the actual cost of the vehicle itself and not the cost for the books or the staff needed for this new program. She added that it takes approximately twelve months to obtain a Bookmobile once the order is put in. Mrs. Patsy Rowe, Senior Librarian, dis- cussed the service, stating that it does not decrease the demands on the main Library, but rather, increases the demands. It would cost approximately $100,000 for this program. Mayor Hamilton requested that the Librarian make this study available to the Council. Motion to approve purchase It was moved by Councilman Scott and of Bookmobile seconded by Councilman Hobel that the amount of $40,000 be added to Account No. 5565 for the purchase of a Bookmobile. City Manager Thomson declared that he cut this expenditure from the budget primarily because of the dollar amount and the amount of funds needed to implement the program. Councilman Hyde spoke against the motion, stating it should be brought back on the critical list for Council consideration at the end of the Budget Sessions. Councilman Egdahl agreed. Motion changed Councilman Scott changed his motion to state that this item be put on the critic~ list and returned to Council at the end of the budget sessions for reconsideration. Councilman Hobel agreed to the second and the motion carried unanimously. Motion to approve Activity No. 4420 It was moved by Councilman Egdahl, seconded by Councilma~ Hobel and unanimously car- ried that Activity No. 4420 be adopted, as recommended by the City Manager. Account No. 5568 Councilman Hobel stated he would like to Other Equipment see a greater percentage of the funds al- located ~o buying records and tapes, as has been done in the past. The Council concurred this was an adminis- trative matter; however, the Librarian is aware of the Council's policy that they feel more should be expended for these tapes and films. Account No. 5101 Discussion ensued as to the vacation help, Salaries and Wages temporary help and the five P.E.P. employees. The motion was amended by Councilman Hyde to move for the deletion of the Librarian Vacation Relief - $3,$20, and the Cleiical Vacation Relief - $2,150 in Account Noo 5501. The amended metion was seconded by Councilman Egdahl and carried unanimously° Recess A recess was called at 4:12 p.m. and the meeting reconvened at 4:32 p.m. ACTIVITY NO. 1720 Mr. Patrick Doogan, General Manager, Aztec Bus Service Operation Bus Lines, presented the Council with a Daily Operational Chart Sheet, listing the cost of running this service on a diem basis. The cost for the year 1971-72 was listed as $263.50, and the projected cost for 1972-73 was $290.00. Cost per day Mr. Doogan stated the to'cal miles driven each working day as being 750. This takes in the new route inaugurated on May 1, 1972. He stated that the projected $290 figure was quite conservative and they are requesting $250 per day plus a two-year contract. Councilman Hobel questioned the number of staff currently employed in the bus company's office. Mr. Doogan stated it was six. Councilman Hobel declared that the $15.O0 per day requested by Aztec for "Office!' was actually 17% of the total which he considered high. Council discussion ensued over the fact that this was an operational chart and not an audited account of the operation - balance sheet, profit and loss statement - as required under the City Code. Mr. Ratell explained the service as presently employed, noting the change of route and the extended service. Original amount requested City Manager Thomson explained that the $84,000 figure originally requested in the budget was for advertising ($3,000); $77,000 for the service; $3,903 based on the current agreement with San Diego Transit. Councilman Scott commented that when the Council initiated the service it was for a one-year basis, after which it was ex- tended to two years to get a true valuation. Nothing has been brought out in this budget session to justify the operation. He added that before the "per day" figure is decided on, the Council should first determine whether or not the it will con- tinue to subsidize the service. Mrs. Eleanor Anderson Mrs. Eleanor Anderson, Chairman, Task Force of the Chamber of Commerce, spoke in support of the bus operation. Councilman Hobel declared this is a 100% subsidized gemvice; the revenues realized in the last two years are an example of this. City ~4anager Thomson stated that in terms of service to the City, he would recommend having a bus service; in terms of dollars and cents, however, it would be difficult to make this same determination. AB 325 Assembly Bill 325 was discussed at length. Mr. Ratelle declared that the City would not use funds under this bill for private contractual services. - 5 - Motion to approve It was moved by Councilman Hyde, seconded Activity as recommended by Councilman Egdahl and unanimously car- by the City Manager ried that approval be given to the sum budgeted in this Activity as recommended by the City Manager for bus service operation at this time. The Council is to proceed on with the full intent that between now and July 1, 1972, a presentation will be made to summarize and justify the operation so that a determination can be made as to whether the operation should be continued, and if so, at what level. Based on that outcome, if supplemental appropriation is required, this amount can be taken out of the unappropriated reserve. Mayor Hamilton suggested that Senator Mills and Assemblyman Deddeh be asked to come down and speak to the Council about AB 325 or that a written opinion be ob- tained from them. ACTIVITY NO. 5100 City Manager Thomson explained the decrease Parking Meters in this Activity was due to the amount of time spent by the Police Officer policing this area; just the actual time expenditure is reflected in this account (No. 5298). Activity No. 5100 It was moved by Councilman Hobel, seconded approved by Councilman Egdahl and unanimously car- ried that Activity No. 5100 be approved, as recommended by the City Manager. ACTIVITY NO. 6100 City Manager Thomson submitted detailed Total Gas Tax - Public Works work sheets to the Council concerning this Activity. He commented that it was quite involved. The reason for the decrease in this account is that the staff is trying to consolidate the Gas Tax Program with the Capital Improvement Program. Mr. Lane Cole, Director of Public Works, detailed the work projects, according to number and priorities. Recess A lunch break was called at 6:00 p.m. and the meeting reconvened at 6:35 p.m. Mr. Cole continued with his presentation, answering Council's questions concerning the different projects. As to backlog, Mr. Cole declared this would always be shown on the books since it takes approximately two years for some of the projects to be completed. He explained that he has a six-year gas tax program. Mr. Cole then reviewed how the funds are spent. Projects must be moving through at all times in order to get the $50,000 to offset engineering salaries. Motion to approve It was moved by Councilman Hyde, seconded Activity No. 6100-6400 by Councilman Scott and unanimously car- ried that the following Activity Numbers be adopted, as recommended by the City Manager: Activity No. 6100 - Gas Tax - 2106 Funds " 6200 - " - 2107 Funds (Construction) - 6 - Activity No. 6300 - Gas Tax - 2107 Funds (Maintenance) Activity No. 6400 - Gas Tax - 2107.5 Funds (Engineering) Account No. 6400 Councilman Scott questioned the $1,500 Activity No. 6400 amount requested for the Travel Account. Mr. Cole explained that this would be for attendance at the Streets and Highways Conference, and for short courses at the University of California Extension for training engineers. This is the maximum amount allowed for this account. ~r. Thomson, City Manager, explained that the maximum amount is never used; however, it is nothing more than a gas tax reserve fund -- the money not used would just go back into the reserves. ADJOURNMENT Mayor Hamilton adjourned the meeting at 7:00 p.m. to the next budget session scheduled for Thursday, June 8, 1972 at 7:00 p.m. in the Council Chamber. City Clerk - 7 -