HomeMy WebLinkAboutReso 2016-172 RESOLUTION NO. ZO16-172
RESOLUTIOI�7 OF THE CITY COUtr'CIL OF THE CITl' OF
CHULA VISTA AUTHORIZII�'G THE C[TY MANAGER TO
ACT ON BEHALF OF THE CITY TO NEGOTIATE, AI�iD
E3�ECUTE .�vN AGREEA4EI�'T l�'ITH TYLER
TEC3-II�'OLOGIES. I\�C. FOR THE IA4PLEMENTATIOI�' P._�iD
LEASII�iG OF ENTERPRISE RESOURCE PLA?�TI�TIi�TG
SOFTV�'ARE: AIvD APPROPRIAT[i�'G FIJNDS
ACCORDII�iGLY
�'��HEREAS. Cih� Staff has researched various methods to modernize the Cin`s current
Enterprise Resource Plannins (ERP) sofr"�are, "�hich ���as ori_inall�� implemented in 1998; and
WHEREAS; Cit�� Staff conducted a formal competiti��e bidding process via Request for
Proposal (RFP) to determine the optimal ERP solution for City operations; and
�1'HEREAS. the ERP Project Steerin� Committee independentl�� ranked all four qualified
proposals across a weighted criterion scoresheet and determined T��ler Technologies (`T}�ler`)
was both the loN�bidder and highest ranked qualified bidder; and
VJHEREAS. the current budaet includes �1�9.316 in the [FAS Upgrade — 1 Solution, a
NomCIP project to upgrade the Cit}�`s current ERP s��stem; the project will be renamed ERP
Upgrade - Munis; and
«'HEREAS. Citv Staff facilitated the refundins of the 2006 and 2010 Certificates of
Participation (COPs), �+�hich ��ielded Fiscal Yeaz 2016/2017 General Fund sa�ings of$126.683;
and
��'HEREAS, unanticipated sa�ings in Personnel Sen�ices of $33�.1�1 (General Fund:
$229,7�4, and other funds: �10�,397) ha��e been realized; and
VdHEREAS; City staff is in neeotiations �vith Tyler regardine the terms of an agreement
for the ERP system. the priman� components of which include: a term of seven-��ears, ���ith
automatic annual rene���als thereafrer unless terminated 60-da}�s prior; a rotal se�en-�ear cost of
$2.600.�64; �vith a Year 1 cost of$621,1�0; and the pro��ision of services b�� T��ler, as detailed in
the T��ler Sales Quote, attached to the Staff Report accompanying this item; and
WHEREAS. Cit�� staff��ill continue neaotiations based on the Citv Council's direction.
with the City Manaeer havins authoritv to appro��e the final terms of the agreement and execute
the agreement on behalf of the Cit��. in an a_reement form appro��ed by the Cit�� Attomey.
\70\�'. THEREFORE. BE IT RESOLVED b� the Cit�� Council of the Citv of Chula
Vista. that it authorizes the Citv D4anaeer to neeotiate the terms of an aareement ���ith Tvler
Technolo�ies. Inc.. for the implementation and leasin� of T��ler Technolo�ies` �9unis Enterprise
Resolution No. 2016-172
Page No. 2
Resource Planning sofrware via a Software as a Service (SaaS) platform, the primary
components of N�hich agreement shall include: a term of seven-years, with automatic annual
renewals thereafrer unless terminated 60-days prior; a tota] seven-year cost of$2,600.�64, with a
Year 1 cost of $621,1>0; and the provision of services by Tyler, as detailed in the T��ler Sales
Quote, in the form presented, a copy of which shall be kept on file in the Office of the City
Clerk.
BE IT FURTHER RESOLVED, the Cit�� Council of the City of Chula Vista authorizes
the City Manager to eaecute the agreement ti�ith Tyler Technologies, in a form approved by the
City Attomey.
BE IT FURTHER RESOLVED the City Council authorizes the budget adjustments listed
as follows to fund Year 1 of the ERP project.
• Renaming the IFAS Upgrade — 1 Solution Non-CIP project to ERP Upgrade -
Munis
Gene21 Fund
L �-i}�i'- '���r+�' _ f `�I . �� .�9 e _1 1 S'
�' 6 �T3: • � il
Non-Departmental 5 - 5 (126,663) 5 - 5 356,437 5 229,754 5 - S 229,754
VariousGeneralFUndDeparcments 5 (229.75a) 5 5 5 SRz9,75a) 5 5(ZZ9.�54)
TOTAL6ENERALFUND S (�.�) S (u6,683) S S 356,437 S S S
O[herFUnds
F.. - � a:,.n , ,� -v.
' ��`�`3`'�'._.'.��' " u� 'vase`uc.u.�r'`,yj'r� i �F,. � . ,
��-�. �fit�L ' • ,r,`�5. {h "
Environmental5ervicesFund 5 (5,478) 5 - 5 - 5 S,a78 5 - 5 - 5 -
DevelopmentServicesFund 5 (32,281) 5 - 5 - 5 32,281 $ - 5 - 5 -
SewerService Revenue Fund 5 (67,638) $ - 5 - 5 67,638 5 - 5 - $ -
2006COP $ - S - S 112,758� S - S (12,758) S (12,758) $ -
201000P S $ $ (113,925) $ $�113,925� $�113,925) $ -
TOTALOTMERFUNDS $ (105,397) $ $ (126,6&i) $ 105,397 SI126,683� 5�126,6&i) S
Presented by Approved as to form by
� ^�
David Bilby, MSBA, CPF � en R. Googins
Director of Finance / Treasurer �ty Attomey
Resolution No. 2016-17?
Paee No. 3
PASSED. APPROVED. and ADOPTED b�� the Cin� Council of the Citv of Chula Vista_
Califomia this 16th da�� of Aueust 2016 b� the followine ��ote:
.AYES: Councilmembers: AQuilar. Bensoussan. �4cCann. Miesen. and Salas
I�'AYS: Councilmembers: None
�BSENT: Councilmembers: I�'one
� ��� � �.�-
Marv las. Mavor
ATTEST:
��� �b��
Donna R. Norris. CMC�. Ciri� Clerk
STATE OF CALIFORV'IA )
COUI�'TY OF S.AN DIEGO )
CITY OF CHULA VISTA )
I, Donna R. Norris, City Clerk of Chula Vista, Califomia, do hereby certifi� that the foreeoi�e
Resolution No. 2016-172 was dul�� passed. approved. and adopted by the Ciri- Council at a
regulaz meeting of the Chula Vista Citq Council held on the 16th da}� of August 2016.
Executed this 16th da�� of Au¢ust 2016.
/
Donna R. I�'oms. CMC. Cin� Clerk