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HomeMy WebLinkAboutcc min 1973/05/18 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO'. 1 Held Friday May 18, 1973 An adjourned regular meeting of the City Council of Chula Vista, Calif- ornia, was held on the above date beginning at 7:00 p.m. in the Council Chamber, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hamilton, Hyde, Egdahl Councilmen absent: Councilman Hobel Also present: City Manager Thomson, Assistant City Manager Bourcier, City Attorney Lindberg, Director of Finance Grant, Director of Personnel McCabe, City Clerk Fulasz Preliminary budget City Manager Thomson explained that the preliminary budget calls for gross ex- penditures, including revolving fund accounts and anticipated salary in- creases, in the amount of $9,878,350, or an increase of 7.9% over the current fiscal year budget. The net expenditure increase proposed, excluding salary in- creases, is 4.7%. He added that the estimated 1973-74 revenues call for only a 26.5% share from property tax income predicated on an 8.0% increase in as- sessed valuations and no increase in the tax rate of $1.45. Activity No. 1105 It was moved by Councilman Scott and CITY COUNCIL seconded by Councilman Egdahl that Ac- tivity No. 1105 be approved. Discussion ensued on the $1,910 increase in Account NO. 5101 to cover vacation and sick leave relief for approximately sixteen weeks during fiscal year 1973-74. Councilman Scott withdrew his motion; Councilman Egdahl withdrew his second. It was moved by Councilman Scott, seconded by Councilman Egdahl and unanimously car- ried that approval be given to Activity No. 1105 with the exception of the $1,910 under Account No. 5101, to be considered at the time Activity No. 1160 (City Clerk) is evaluated. Activity No. 1110 City Manager Thomson explained the in- CITY BOARDS AND COMMISSIONS creases proposed for this activity, one of which is $3,000 to provide temporary clerical help. He noted the $1,800 in- crease in the travel account. It was moved by Councilman Hyde %hat the $3,170 under Account NO. 5101 be deleted at this time. City Manager Thomson explained that this amount reflects the net increase in salaries and wages~-$3,000 for the tem- porary clerical position; the balance for seasonal assistance for the Plan- ning Commission. Councilman Hyde withdrew his motion. In answer to Council's inquiries, City Clerk Fulasz explained that the $1,910 requested in Activity No. 1105 is for vacation and sick leave relief for the Council secretary. The extra help in Activity No. 1110 is a request from the Boards and Commissions secretary and members who feel the workload is too heavy for one person. She noted the recent loss of a PEP employee in the office of the City Clerk and the fact that the other PEP employee's term ex- pires June 28, 1973. Motion to reexamine It was moved by Councilman Hyde that Account No. 5221 the Council not act on the travel por- tion of this activity at this time and ask that it be reexamined by the City Manager to see if it can be reduced any further. Motion died The motion died for lack of second. Motion to delete It was moved by Councilman Scott and participation in Safety seconded by Councilman Hyde that $400 Council - Account No. 5223 be deleted from Account NO. 5223 for participation in the San Diego County Safety Council. The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hyde, Egdahl Noes: Mayor Hamilton Absent: Councilman Hobel Activity No. 1105 It was moved by Councilman Hyde, sec- Account No. 5101 onded by Councilman Scott and unani- mously carried that $1,910 be deleted from Activity No. 1105 under Account No. 5101. Activity No. 1110 City Manager Thomson commented on the Account No. 5221 travel account as it applies to the various boards and commissions. Safety Commission It was moved by Councilman Scott, seconded by Councilman Hyde and unani- mously carried that $60 be deleted from Account No. 5221 for the San Diego Chapter Safety Council Board meetings. Human Relations Commission It was moved by Councilman Hyde, seconded by Councilman Scott and unanimously car- ried that attendance for one member of th~ Human Relations Commission to the San Francisco conference be deleted. Civil Service Commission It was moved by Councilman Scott and seconded by Councilman Hyde that reg- istration and meal expenses for two members for the Civil Service Regional Conference be deleted. - 2 The motion failed, by the following vote, to-wit: Ayes: Councilmen Scott, Hyde NOES: Mayor Hamilton, Councilman Egdahl Absent: Councilman Hobel Parking Place Commission It was moved by Councilman Hyde and seconded by Councilman Scott that the trip to Grand Junction, Colorado, be reduced to one member and that trips for two members be authorized to either of the two California cities they wish to visit. The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hyde, Egdahl Noes: Mayor Hamilton Absent: Councilman Hobel Planning Commission It was moved by Councilman Hyde, sec- onded by Councilman Scott and unani- mously carried that the trip to Chicago (American Society of Planning Officials) by one member of the Planning Commission be deleted. Parks and Recreation It was moved by Councilman Scot% that Commission the trip to LOS Angeles by five members of the Parks and Recreation Commission to attend the California Parks and Recreation Society meeting be deleted. Motion died The motion died for lack of second. It was moved by Councilman Scott and seconded by Councilman Hyde that two members be allowed to attend this meeting. Second withdrawn Councilman Hyde withdrew his second. Motion amended It was moved by Councilman Scott and seconded by Councilman Hyde that three members be allowed to attend this meet- ing (delete tri~ for two members). Motion failed The motion failed by the following vote, to-wit: Ayes: Councilmen Scott, Hyde NOES: Mayor Hamilton, Councilman Egdahl Absent: Councilman Hobel Motion to bring back items It was moved by Councilman Scott, sec- defeated by 2-2 vote onded by Councilman Hyde and unanimously carried that any item defeated during this budget session by a 2-2 vote be brought back for full Council consid- eration. Activity No. 1110 It was moved by Councilman Scott, sec- Motion to approve onded by Councilman Hyde and unanimously carried that approval be given to Acti- vity No. 1110 with changes relating to travel and with the exception of the two items defeated by a 2-2 vote. Recess A recess was called at 8:20 p.m. and the meeting reconvened at 8:35 p.m. 3 - Councilman Egdahl was not present at this time. Motion to delete $3,000 It was moved by Councilman Hyde and from Account NO. 5101 seconded by Councilman Scott that $3,000 be eliminated from Account No. 5101, Activity No. 1110. (This amount was requested for part-time clerical assist- ance. ) The motion carried by the following vote, to-wit: AYES: Councilmen Hyde, Scott, Hamilton Noes: None Absent: Councilmen Egdahl, Hobel Activity No. 1130 City Manager Thomson explained that this COMMUNITY PROMOTIONS total recommended budget is reduced al- most $13,000, and that the impact is centered around Account No. 5441, con- tributions to other agencies. Mike Bailey, Vice-Chairman Mr. Bailey remarked that the American American Bicentennial Bicentennial Committee is utilizing the Committee services of the Mayor and Council's secretary to perform Committee work. He added they are requesting a total of $700. American Bicentennial It was moved by Mayor Hamilton, seconded Committee by Councilman Scott and unanimously carried by those present that approval be given for $500 towards next year's matching funds and $200 for office ex- penses as recommended by the City Manager. Junior Chamber of City Manager Thomson recommended $3,300 Commerce as requested. It was moved by Councilman Scott, sec- onded by Mayor Hamilton and unanimously carried by those present that the re- quest be granted as recommended by the City Manager. COMBO City Manager Thomson recommended $1,000 as in the past. City Clerk Fulasz com- mented that Chula Vista is the only city contributing. It was moved by Councilman Scott and seconded by Mayor Hamilton that this item be held over for consideration by full Council. Substitute motion It was moved by Councilman Scott, sec- onded by Councilman Hyde and unanimously carried by those present that this item be deleted. Mounted Police It was moved by Councilman Scott, sec- onded by Councilman Hyde and unanimously carried by those present that $50 be granted for this item. Our House City Manager Thomson stated the initial request was $10,200. He has recommended $5,000. It was moved by Councilman Scott, sec- onded by Councilman Hyde and unanimously carried by those present that $5,000 be granted for this operation as recommended by the City Manager. United Nations Day It was moved by Councilman Hyde, sec- onded by Councilman Scott and unanimously carried by those present that $280 be g~anted for this item, as recommended b~it~e City Manager. Visitors and Convention Cl~y~4anager Thomson has recommended no Bureau funds for the Visitors and Convention Bureau. It was moved by Mayor Hamilton, seconded by Councilman Hyde and unanimously car- ried by those present that this item be held over for consideration by a full Council. It was moved by Mayor Hamilton that this Activity be approved with the exception of the Visitors and Convention Bureau. Motion withdrawn Mayor Hamilton withdrew his motion. Meals on Wheels Miss Irmgard Eickhoff Miss Eickhoff explained the program and added that she wishes it to be effective in our community. City Manager Thomson stated he would recommend utilizing Revenue Sharing funds for this program. It was moved by Councilman Scott, sec- onded by Councilman Hyde and unanimously carried that this matter be held over for consideration when Revenue Sharing programs are before the Council. Motion to approve It was moved by Councilman Scott, sec- Activity No. 1130 ended by Councilman Hyde and unanimously carried by those present that approval be given to Activity No. 1130 as dis- cussed. Activity No. 1150 City Manager Thomson noted the $5,200 CITY ATTORNEY decrease in this budget, mainly due to less equipment outlay (last year a Redactron automatic typing machine was purchased). He added there was no in- crease in staff. Motion to delete It was moved by Councilman Hyde, sec- paging system ended by Councilman Scott and unani- mously carried by those present that $240 be deleted from Account NO. 5271 (this amount requested for paging system). Travel It was moved by Councilman Scott, sec- onded by Councilman Hyde and unanimously carried by those present that one re- quested trip be eliminated, whichever is the lesser amount, and only have one person be allowed to go to the State Bar Convention. Councilman Egdahl arrived at this time. Motion to approve It was moved by Mayor Hamilton, sec- Activity No. 1150 onded by Councilman Hyde and unanimously carried that approval be given to Activ- ity No. 1150 as recommended by the City Manager with changes made in travel and the deletion of the paging system. It was noted that the request for the air conditioner was granted. Activity No. 1160 It was moved by Councilman Scott, sec- CITY CLERK onded by Councilman Egdahl and unani- mously carried that approval be given to Activity No. 1160 as recommended by the City Manager. City Manager Thomson noted the addition of the Clerk II position and funds available for seasonal assistance. It was moved by Councilman Scott, sec- onded by Councilman Hyde and unanimously carried that the City Clerk be given authorization for line supervision of the Boards and Commissions Secretary and functional supervision over the secretary to the Mayor and City Council. Activity No. 1211 City Manager Thomson noted the 4% in- ADMINISTRATION crease in this year's budget, adding there is no staff increase, but there are provisions for a full-time intern and consultants. He stated the desk originally requested for use by the interns is no longer needed. Motion to approve It was moved by Mayor Hamilton, seconded Activity No. 1211 by Councilman Egdahl and unanimously carried that approval be given to Activ- ity No. 1211, as recommended by the City Manager, with the deletion of the desk. Activity No. 1230 City Manager Thomson,explained there ADMINISTRATION - are no funds in General Services, as GENERAL SERVICES their function has been transferred to Planning. Recess A recess was called at 9:45 p.m. and the meeting reconvened at 9:56 p.m. Activity' No. 1252 City Manager Thomson noted the $10 de- PERSONNEL - TRAINING crease in this budget. It was moved by Councilman Egdahl, sec- onded by Mayor Hamilton and unanimously carried that Activity No. 1252 be ap- proved as recommended by the City Man- ager. Activity No. 1253 City ~anager Thomson stated departmental PERSONNEL - OPERATIONS costs are up $14,000, due mainly to a request for a new position. Director of Personnel McCabe explained the new position requested (Personnel Analyst) in this budget as being nec- essary due to the numerous programs in which this department is involved. 6 Motion to approve It was moved by Mayor Hamilton and sec- Activity No. 1253 onded by Councilman Egdahl that Activity NO. 1253 be approved as recommended by the City Manager Motion to delete It was moved by Councilman Hyde that Seasonal Assistant II this activity be approved with the de- letion of Seasonal Assistant II. Motion died The motion died for lack of second. Motion for approval carried The motion, therefore, as made by Mayor Hamilton and seconded by Councilman Egdahl carried by the following vote, to-wit: AYES: Mayor Hamilton, Councilmen Hyde, Egdahl Noes: Councilman Scott Absent: Councilman Hobel ADJOURNMENT Mayor Hamilton adjourned the meeting at 10:20 p.m. to the meeting scheduled for Monday, May 21, 1973 at 7:00 p.m. Deputy Ci~ Clerk - 7 -