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HomeMy WebLinkAboutcc min 1973/05/21 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA, CALIFORNIA BUDGET SESSION NO. 2 Held Monday May 21, 1973 An adjourned regular meeting of the City Council of Chula Vista, California was held on the above date beginning at 7:00 p.m. in the Council Conference Room, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Scott, Hobel, Hamilton, Hyde, Egdahl Councilmen absent: None Also present: City Manager Thomson, Assistant City Manager Bourcier, Director of Finance Grant, Police Chief Winters, Fire Chief Smithey, Purchasing Agent Espinosa, Data Systems Specialist Reeder ACTIVITY NO. 1130 Mr. Clint Matthews from the Chula Vista Visitors & Convention Visitors and Convention Bureau discussed Bureau the financial condition of the Bureau Account No. 5451 and the progress the Bureau has made. Mr. Don Ritchey, member of the Board of the Bureau, stated the main project at this time is the operation of the in- formation center. Mr. Ritchey noted the Bureau had 97 members; however, during the last three months, 12 of these mem- bers discontinued. He believes the membership will again be 97 or more during the upcoming year. Mr. Matthews discussed the future devel- opment of E Street on both sides of Inters%ate 5 and noted the importance of the present location of the informa- tion center because of this development. Councilman Hobel inquired as to the projected income of the Bureau this coming year and if the City will be facing the same type of monetary re- quest from the Bureau next year. If such a request will be made then, he feels the City is actually providing a service. Mayor Hamilton noted the benefit of the information center is for the City and he is in favor of help- ing support the center for this year. Mr. Matthews noted the percentaqe of support some other California cities give their visitors and Convention Bureau--all the cities he named give at least 70 percent to their bureaus. Suggestion of raising Councilman Scott proposed the City hotel-motel tax to 6% raise the current 5% hotel-motel tax to 6% and the revenues gained could be utilized to support the Bureau. Coun- cilman Hyde noted the city would be subsidizing only certain businesses (members of the Bureau) with taxes from all the hotel-motel businesses. He suggested the Bureau submit a complete list of the businesses in the City in their information packet. First Trust Deed Mr. Ted Bell, Secretary-Treasurer of the Bureau, stated the first trust deed of the new Bureau Corporation is for $18,000 and is held by a private party. Motion to support It was moved by Mayor Hamilton to sup- Bureau port the Chula Vista Visitors and Con- vention Bureau at the requested amount of $11,300 for one year. Motion dies The motion died for lack of a second. Revenue generated from Director of Finance Grant stated increased hotel-motel tax the suggested increase in the hotel- motel tax would be a 20% raise in this tax and would generate an additional $14,000 annually--this would be an average of 10¢ a room. Mr. Neil Haas; Board of Directors, Visitors and Convention Bureau; stated there is no other place off the freeway for information. He also stated the Bureau does not recommend any one par- ticular business to people. Motion to support It was moved by Councilman Scott and Bureau seconded by Councilman Hobel to appro- priate $8,500 in matching funds (match- ing the Bureau memberships) to be paid in quarterly increments and to be eval- uated quarterly and to raise the tran- sient (hotel-motel tax) tax to 6%. Mr. Haas stated the Bureau could not solicit one-year memberships if it was not sure it could remain open for one year. Motion modified Councilman Scott modified his motion to drop any reference to raising the tran- sient tax to 6% and that the City will match memberships up to $11,000 to be paid in quarterly increments and to be evaluated each quarter. Councilman Hobel agreed to the second. Amendment to motion It was moved by Councilman Hyde and seconded by Councilman Scott to amend the motion stating the Bureau shall print the names of every business that specifically asks to be listed in the information packet distributed by the Bureau. t~ECESS A recess was called at 8:35 p.m. and the meeting reconvened at 8:45 p.m. Vote on amendment The amendment to the motion carried by to motion the following vote, to-wit: AYES: Councilmen Hyde, Egdahl, Hobel, Scott Noes; Mayor Hamilton Absent: None Modified motion restated The modified motion was restated: The City is to appropriate matching funds of memberships of the Chula Vista Visi- tors and Convention Bureau up to $11,000 to be paid in quarterly increments and to be evaluated each quarter. - 2 - Vote on modified motion The modified motion carried by the fol- lowing vote, to-wit: AYES: Councilmen Scott, Hyde, Egdahl, Hobel, Hamilton Noes: None Absent: None TWO-TWO VOTES At Budget Session No. 1 on May 18, 1973, RECONSIDERED a motion was passed that all motions that had a 2-2 vote would be reconsid- ered when a full Council was Dresent. CITY BOARDS AND COMMISSIONS Activity No. 1110 Account No. 5221, Travel and Conferences Previous action, Parks and The previous motion was to reduce the Recreation Commission nlLmber of members of the Parks and Recreation Commission to attend the California Parks and Recreation Society Conference in Los Angeles from five to ~hree members. The motion had failed by the following vote, %o-wit: Ayes: Councilmen Scott, Hyde NOES: Councilmen Hamilton, Egdahl Absent: Councilman Hobel Motion to deny request It was moved by Councilman Scott and seconded by Councilman Hyde to deny the request for five commissioners to at- tend the California Parks and Recreation Society Conference in Los Angeles. Motion carries The motion carried by the following vote, to-wit: AYES: Councilmen Scott, Hyde, Egdahl Noes: Councilmen Hobel, Hamilton Absent: None Vote changed, motion fails Councilman Egdahl changed his vote on this motion from "aye" to "nayS" which caused the motion to be defeated and thus retained the request for five com- missioners to attend the Conference. Previous action, Civil The previous motion was to delete the Service Commission Regional Civil Service Conference from the Civil Service Commission's budget request. The motion failed by the fol- lowing vote, to-wit: Ayes: Councilmen Scott, Hyde NOES: Councilmen Hamilton, Egdahl Absent: Councilman Hobel Motion to delete Conference It was moved by Councilman Hyde and seconded by Councilman Scott to delete the Regional Civil Service Conference from the Civil Service Commission's budget request. Motion fails The motion failed by %he following vote, to-wit~ Ayes: Councilmen Hyde, Scott NOES: Councilmen Egdahl, Hobel, Hamilton Absent: None COUNCIL REMINDER Councilman Scott asked that the City Hotel-Motel Tax Manager remind the Council of the sug- gested raise of the hotel~motel tax to 6% at the appropriate time during bud- get deliberations. ACTIVITY NO. 1420 City Manager Thomson discussed the in- FINANCE - OPERATIONS creases in this budget including the addition of one Clerk II position. Director of Finance Grant explained the nned for and the duties of this Clerk II position. Motion to approve It was moved by Councilman Egdahl and Activity No. 1420 seconded by Councilman Hobel that Ac- tivity No. 1420 be approved as recom- mended by the City Manager. The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hamilton, Hyde Noes: Councilman Scott Absent: None ACTIVITY NO. 1430 City Manager Thomson reviewed the in- DATA SYSTEMS creases in this budget, which included leasing costs and maintenance costs for the computer. This activity has re- quested the addition of a computer operator. Councilman Scott inquired what benefit is the City receiving from the computer? RECESS A recess was called at 9:10 p.m. and the. meeting revonvened at 9:20 p.m. Review of systems City Manager Thomson reviewed some of recorded on computer the systems already recorded in the computer, which are saving manpower hours. Some of these systems included: overdue books at the Library, the pay- roll, and the fixed asset inventory (this was costing the City approximately $5,000 yearly). Data Systems Specialist Mr. Reeder explained the computer system Don Reeder functions and the importance of develop- ing new systems. The development and initial programming of new systems re- quires a great deal of time of either a specialist or analyst; whereas, exist- ing systems can be handled by an oper- ator. Mr. Reed~r noted that since the computer has been in operation (February 1973), they have rewritten 73 programs. The City is presently receiving $4,060 in income from selling data services and other cities are interested in these services. Motion to approve It was moved by Councilman Hobel and Activity No. 1430 seconded by Mayor Hamilton that Activity No. 1430 be approved as recommended by the City Manager. - 4 - The motion carried by the following vote, to-wit: AYES: Councilmen Hobel, Hamilton, Hyde, Egdahl Noes: Councilman Scott Absent: None ACTIVITY NO. 1520 City Manager Thomson gave a brief re- PURCHASING view of this budget. Motion to approve It was moved by Councilman Scott, sec- Activity No. 1520 onded by Mayor Hamilton and unanimously carried that Activity No. 1520 be ap- proved as recommended by the City Manager. ACTIVITY NO. 1620 It was moved by Councilman Scott to PLANNING eliminate all five new positions re- quested for the Planning Department. The motion died for lack of a second. It was decided to discuss this budget at a future budget session. ACTIVITY NO. 1700 City Manager Thomson noted that Account INSURANCE No. 5237 within this Activity has in- creased due to employee negotiations-- the City paying a percentage of %he Long Term Disability Insurance, increase of health benefits, etc. The new total for this Activity is $315,770. Motion to approve Activity No. 1700 It was moved by Councilman Scott, sec- onded by Councilman Hobel and unani- mously carried that Activity No. 1700 be approved as recommended by the City Manager. ACTIVITY NO. 1720 City Manager Thomson stated the staff BUS SERVICE OPERATIONS has not been able to review the grant, but they have been able to determine the maximum the City would have to pay, which is $38,850. He noted the $38,850 is in lieu of the $900 listed in the preliminary budget. Motion to approve It was moved by Councilman Scott, sec- Activity No. 1720 onded by Mayor Hamilton and unanimously carried that Activity No. 1720 be ap- proved as recommended by the City Man- ager--setting a maximum of $38,850. ACTIVITY NOS. 2111-2200 City Manager Thomson and Police Chief POLICE Winters discussed the department's increases, which include three new positions. ACTIVITY NO. 2111 I% was moved by Councilman Scott, sec- Administration onded by Councilman Hobel and unani- mously carried that Activity No. 2111 Activity approved be approved as recommended by the City Manager. ACTIVITY NO. 2112 It was moved by Councilman Egdahl, sec- Training onded by Councilman Hyde and unanimously - 5 - Activity approved carried that Activity No. 2112 be ap- proved as recommended by the City Manager. ACTIVITY NO. 2130 It was moved by Councilman Egdahl and Services seconded by Mayor Hamilton that Activity No. 2130 be approved as recommended by the City Manager. Activity approved The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hobel, Hamilton, Hyde Noes: Councilman Scott Absent: None RECESS A recess was called at 10:21 p.m. and the meeting reconvened at 10:31 p.m. ACTIVITY NO. 2140 It was moved by Mayor Hamilton, seconded Uniform Patrol by Councilman Egdahl and unanimously carried that Activity No. 2140 be ap- Activity approved proved as recommended by the City Manager. ACTIVITY NO. 2150 It was moved by Mayor Hamilton, seconded Investigation by Councilman Egdahl and unanimously carried that Activity No. 2150 be ap- Activity approved proved as recommended by the City Manager. ACTIVITY NO. 2160 It was moved by Mayor Hamilton, seconded Support Services by Councilman Egdahl and unanimously carried that Activity No. 2160 be ap- Activity approved proved as recommended by the City Manager. ACTIVITY NO. 2200 It was moved by Mayor Hamilton, seconded Animal Regulation by Councilman Egdahl and unanimously carried that Activity No. 2200 be ap- Activity approved proved as recommended by the City Manager. ADJOURNMENT Mayor Hamilton adjourned the meeting at 10:45 p.m. to the meeting scheduled for Tuesday, May 22, 1973, at 7:00 p.m. in the Council Chamber. Janet P. Marsh Secretary to the City Council