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HomeMy WebLinkAboutcc min 1974/05/02 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OP CHULA VISTA, CALIFORNIA Held Thursday May 2, 1974 An adjourned regular meeting of the City Council of Chula Vista, California, was held on the above date beginning at 7:00 p.m. in the Council Conference Room, Civic Center, 276 Fourth Avenue, Chula Vista, with the following Councilmen present: Councilmen Hobel, Hamilton, Hyde, Egdahl Councilmen absent: Councilman Scott Staff present: City Manager Thomson, Assistant City Manager Bourcier, Director of Public Works Cole, Director of Finance Grant, Director of Parks & Recreation Hall, Park Superintendent Bradstreet, Fire Chief Smithey, City Librarian nevine EXECUTIVE SESSION: It was moved by Mayor Hamilton, seconded by Councilman Hobel and unanimously carried that an Executive Session be called for pending litigation. The Council recessed to Executive Session at 7:00 p.m. and the meeting reconvened at 7:23 p.m. (City Attorney Lindberg and Deputy City Attorney Beam were present at the Executive Session.) DISCUSSION OF ~EVENUE City Manager Thomson referred to his memo of SHARING FUNDS AND April 17, 1974, in which he submitted a list EXPENDITURES of items totalling $67,675 which items were requested for inclusion in the 1974-75 budget. These items were removed from the preliminary budget and are being recommended to the Council for purchase from Revenue Sharing funds. Discussion of list Councilman Hyde stated that most of the items were not what he would consider "emergency" items. His conception of the 10% expenditure of Revenue Sharing funds was that it was to be used for one-time, unusual operational ex- penditures. Discussion of 10% Councilman Hyde suggested the Council policy allocation be modified to state that the 10% allocation be made available to the City Manager to be used for regular budgetary expenditures. In answer to Council's query, City Manager Thomson ~aid the 10% allocation was low and should be more; however, once Council reviews the total picture of future needs, he can't see how the 10% could be increased. He explained that under the 10% he wanted to get a cross-section for the use of the Revenue Sharing funds--covering most of the departments in the City. Motion to approve It was moved by Councilman Hobel, seconded by City Manager's Councilman Egdahl and unanimously carried that recommendations the City Manager's recommendations for the 10% expenditure of the Revenue Sharing funds, as Adjourned Regular Meeting of City Council -2- May 2, 1974 presented, be adopted. (A resolution will be brought back to the City Council delineating the expenditures for official action.) SCHEDULE I City Manager Thomson referred to the report submitted concerning Revenue Sharing Finan- cial Status Summary and Revenue Sharing Ex- penditure Potential. The report revealed the following: $3,600,543.00 estimated total revenue sharing receipts 104,663.44 estimated total investment income $3,705,206.44 estimated total income Expense: $3,062,116.00 allotment for new library 370,520.64 10% (City Manager) 44,000.00 other approved appropria- tions to date $3,476,636.64 228,569.80 unassigned balance Other Approved Council discussion followed in which Council- Appropriations man Hyde said he understood the $44,000.00 spent in this category would be charged to the 10% allocation. Mayor Hamilton declared that this was not his understanding as the items listed Reals on Wheels - $3,000; Purchase of Downtown parking lot land - $40,000; and Sunday Bus Service - $1,000) were items approved by the City Council and not recommended for approval by the City Manager. Downtown City Manager Thomson explained that he re- parking lot land ceived notice from the Federal government whereby cities do not have to worry about periodic deadlines and expenditures; there- fore, the need to utilize Revenue Sharing to get the need accomplished instead of the parking meter fund has been taken care of. He further explained that they can now go back and adjust this account, charge the parking meter fund, and return this $40,000 money to the revenue sharing. $40,000 to be returned to It was moved by Councilman ~yde, seconded by Revenue Sharing fund Councilman Egdahl and unanimously carried that the $40,000 approved for the purchase of Downtown parking lot land be taken out of the parking meter fund and the money returned to the Revenue Sharing fund. 10% allocation Councilman Egdahl indicated that 10% should be allocated to managerial approval because it would provide a "check" on the City Council responding to request for revenue sharing funds. If the Council grants these requests, Adjourned Regular Meeting of City Council -3- May 2, 1974 it must recognize that it would come out of the major capital expenditure section as opposed to the 10% allocated. Councilman Hyde commented that in the future, when requests come before the Council, the Council must decide: (1) where is the money coming from; (2) should it come out of re- venue sharing, general funds, special cap- ital outlay funds, or what other source? UNASSIGNED BALANCE City Manager Thomson discussed a number of items which could come out of Revenue Sharing funds, totalling approximately $244,000: 1. Removal and renovation of the Civic Center annex - $50,000. 2. Acquisition of the Post Office building and renovating it for City use (such as Council Chamber, City Clerk's offices)- $300,000. Acquisition of building only is approximately $35,000. 3. Purchase and remodeling of Chamber of Commerce for City department use - $12,000. 4. Remodeling of existing Library for use by Engineering, Planning and Building and Housing departments - $250,000. 5. Remodeling and expanding present City Council char~ber - $250,000. Mr. Thomson added that the total dollar needs excluding the purchase of the Post Office building and remodeling of the present Council Ch~/nber, was $312,000; $613,000 to include these two projects. Councilman Hyde declared that the Annex and existing Library renovations were, in fact, part and parcel of the new Library construc- tion -- something that will have to be done. Auditorium in new Councilman Egdahl discussed the possibility Library of using the proposed auditorium as a Council Chamber, plus other community events. He indicated that it was a minimal seating facility, as proposed, and should be expanded or "wiped out" completely. The facility should be built to meet the e~mmunity needs -- little theater, small concerts, etc., as well as to obviate the necessity of a large capital improvement expenditure in remodeling the Council Chamber. Motion for architect's It was moved by Councilman Egdahl, seconded by opinion Mayor Hamilton and unanimously carried that the architect be a~ked to give an opinion at one of the coming City Council meeting~, (a~ soon as possible), a~ to the cos% of removing the proposed auditorium and conference rooms complex in that one corner of the library - (1) what that would save, and (2) a projected increase in cost to expand the size of %hat facility by probably twice the seating capacity - to at least 300. Adjourned Regular Meeting of City Council -4- May 2, 1974 Motion carried The motion carried by the following vote, to-wit: AYES: Councilmen Egdahl, Hamilton, Hobel Noes: Councilman Hyde Absent: Councilman Scott Agenda item Director of Public Works remarked that the question of the auditorium is an agenda item for the Council meeting of May 7. He will contact the architect and get his opinion and present it to the Council at this meeting. Use of Auditorium City Librarian Levine declaring that the room was designed primarily for library programming, such as films, puppet shows for children, children's plays, book talks, various slide shows -- all orientated toward the library. She anticipated that the facil- ity will be used everyday. P~ECESS A recess was called at 8:30 p.m. and the meet- ing reconvened at 8:50 p.m. CONTINUATION OF DISCUSSION CityManager Thomson continued his review of REGARDING FUTURE NEEDS future community needs noting the Animal Shelter at a cost of $150,000. Discussion ensued as to a joint County use of the facility. City Manager Thomson said his office would contact the County to find out their position on this matter. Fire Stations Mr. Thomson stated that there were four fire stations in the Capital Improvement Program. Councilman Hyde questioned whether the City could levy a fee on new subdivisions to provide these public facilities. Mr. Thomson noted the construction tax most of which he said goes to providing parks and open space. Mayor Hamilton spoke against levying another fee on subdividers since this is directly related to the cost of a home and passed on to the home buyer. APPROVAL TO ATTEND It was moved by Councilman Hobel, seconded by CONFERENCE Councilman Egdahl and unanimously carried that the approval be given to the City Clerk's request to attend the IIMC Conference in Norfolk, Virginia, (May 10-14) and for the vacation days requested. SLIDE PRESENTATION Park Superintendent Bradstreet presented slides showing the following park developments: Loma Verde Palomar Park Hilltop Otay Larkhaven E1 Rancho del Rey Adjourned Regular Meeting of City Council -5- May 2, 1974 BUDGET SESSIONS It was moved by Councilman Egdahl, seconded by Mayor Hamilton and unanimously carried that Wednesday, May 15, 1974 at 7:00 p.m. be set as the first budget session. Tentative dates discussed by the Council for other budget sessions were May 20, 22, 23 and 24. Mayor Hamilton commented that the sessions would start at 7:00 p.m. and continue to 10:00 p.m. He asked that the Council review the dates and the item will be discussed at the Council meeting of May 7. ADJOURNMENT Mayor Hamilton adjourned the meeting at 9:46 p.m. to the meeting scheduled for Tuesday, May 7 at 7:00 p.m.