HomeMy WebLinkAbout2016/06/14 Item 10 Modification 1�.��-, �o
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CHUTA VISfA
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DATE: June 13, 2016
TO: Honorable Mayor and City Council
CC: Gary Halbert, City Manager
Glen Googins, City Attorney
FROM: Edward Chew, Director of Information Technology Svcs
SUBJECT: Minor Modifications to the Staff Report and Resolution for City
Council Agenda Item 16-0272
This memo sen�es as formal communication to the Cit}� Council of the City of Chula Vista of
three minor modifications to Staff Report 16-0272, ���hich is under consideration for adoption for
the Cinr Council meetina of June 14. 2016.
The modifications are as follo��s:
1) Remove laneua�e from the Item Title regarding transFerrine�40,000 from the
Information and Technolog�� Semices Capital budget to the Supplies and Sen�ices budaet.
This was already appro��ed during the 3`d Quarter budQet adjustments (Resolution ]6-
0198).
2) Since there are no budget appropriations or transfers requested, remove the 4/�ths vote
requirement.
3) Add language to the staff report and resolution indicating that the purchasin� authority
granted to the Ciq� Manaeer, or designee. for this contract �vill be limited to $200:000
durina an�� one fiscal year. Additionally, this languaee does not authorize any additional
fundine not already included in the adopted budget, or othen��ise approved by the City
Council.
Resolution I�TO.
COLT'CIL RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO PURCHASE VARIOUS COMPUTER
EQUIPMENT FROM DELL, INC. UTILIZING NASPO
VALUEPOINT CONTRACT; AND AUTHORIZING THE CITY
MANAGER, OR DESIGNEE, TO ENTER INTO LEASE
AGREEMENTS WITH DELL FINANCIAL SERVICES TO
LEASE COMPUTER WORKSTATIONS
�b'HEREAS, the Cit}� desires to continue «-ith the Desktop PC Replacement Program in
order to modernize the desktop computer fleet; and
R'HEREAS, the City also desires to standardize the computer equipment purchased in
order to provide a more efficient deployment strategy and streamline the troubleshooting
process; and
�\'HEREAS. a national purchasing cooperative named I�'ASPO Valuepoint provides
contracts with vendors ti�hich have been through a full bid process and ��hich contracts are the
result of a formal competitive solicitation conducted b}� trained, professional procurement
officials oF a lead state`s central procurement office under direction of a lead state's State
Procurement Official in accordar�ce �i�ith that state's procurement statutes, reeulations, and
policies; and
WHEREAS, the Citv desires to purchase ��arious computer equipment from Dell, Inc.,
utilizine the NASPO Valuepoint Convact No. MI`'WI�'G108; and
WHEREAS; Section 2.�6.140 of the Cit}�'s Municipal Code allo��s the Cin� to utilize this
competiti��ely bid contract to purchase computer equipment, pro��ided that the purchasing agent
determines the competitive bid process utilized was consistent �=ith eood purchasine practices
and the purchasing aeent has made that determination for the NASPO ValuePoint cooperatire
purchasing proeram; and
�'�'HEREAS, the purchasing authority aranted bv this action �iill not e�ceed �200,000 in
anv one fiscal vear_ and
WHEREAS. the Citv H-ishes to enter into a lease aereement �vith Dell Financial Semices
for 200 desktop computers with monitors. paid over a four }�eaz period in the amounts set forth
belo�i:
Resolution No.
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�- �„��_ ' �' "`;�a'� ��_ � � + '�� i � ° �
Round 1 Lease �60,000 $ 60,000 5 60,000 � 60,000'
Round 2 Lease $ 40,000 � 40,000 $ 40,000 � 40,000
Round 3 Lease 5 40,000 � 40,000 $ 40,000 � 40,000
Round 4 Lease $ 40,000 $ 40,000 � 40,000 $40,000
TOTAL COST $60,000 $100,000 $140,000 $180,000 $120,000 $ 80,000 $40,000
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Round 1 Lease � � 10,500 $ 10,500 $ 10,500 � 10,500
TOTAL COST $ 10,500 $ 10,500 $ 10,500 $ 10,500
PEG FUND OFFSET $(10,500) $(10,500) $(10,500) S(10,500)
NET GEN FUND COST S0.00 $0.00 $0.00 $0.00
I�'OW. THEREFORE. BE IT RESOLVED b�� the Cit�� Council of the Cit�� of Chula
Vista, that it: authorizes and directs the City Manaeer, or designee, to purchase various computer
equipment from Dell, Inc. utilizins NASPO ValuePoint co�tract No. MI�TV�'I�'C-108; not to
exceed a total amount of$200.000 in an}� one fiscal ��ear, in the form presented. �+�ith such minor
modifications as the City Attome}� ma�� require or approve, a cop}� oF �ahich is on file in the
office of the Citv Clerk; and authorizes and directs the City Manaeer, or desienee, to enter into
lease agreements �i�ith Dell Financial Sen�ices to lease computer workstations. for the amounts,
and in the form presented, �i�ith such minor modifications as the Cin� Attome�� mav require or
appro��e: a cop}� of���hich is on file in the office of the Cit�- Clerk.
Presented b}� Approved as to form by
EdN�azd Che�v Glen R. Gooeins
Director of Information 7echnoloe�� Citv Attornev
Ser��ices �