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HomeMy WebLinkAboutcc min 1974/10/24 MINUTES OF AN ADJOURNED REGULAR ~ETING OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA~ CALIFOP~IA Held Thursday October 24, 1974 7tn adjourned regular meeting (Council Conference) was held on the above date begin- ning at 7:00 p.m. in the Council Conference Room, Civic Center, 276 Fourth Avenue, with the following Councilmen present: Councilmen Egdahl, Scott, Hamilton, Hyde, Hobel Councilmen absent: None City Staff present: City Manager ~xomson, City Attorney Lindberg, Director of Public Works Cole, Director of Parks and Recreation Hall, City Librarian Levine Councilman [~de started the meeting at 7:08 p.m. noting that the two items to be dis- cussed are: (1) Status Report on the Library, and (2) Park Land Dedication/Park Acquisition Fee Arrangements. STATUS REPORT ON LIBRARY Director of Public Works Cole discussed the escalation clause in the contract stating that most cities are now experiencing bids coming in much higher than the actual estimates. If this happens in the case of the Library, the staff has prepared several alternatives - building the shell and leaving out the "niceties," so that the facility would not have to be scrapped. (Councilman Egdahl arrived at this time.) Alternatives to high bids ~e staff's proposal is to use multi-contracts breaking the contract down into several thereby saving the 15% which is added onto specialty items, such as carpet installation and special carpentry that has to be done. Othe~ alternates are to purchase the hard- ware and some materials that go into the building such as windows and air condition- ing equipment and to look at reducing every- thing in the Library that does not have to be there. Architect's agreement Mr. Cole explained that the landscaping is a separate contract; however, in the build- ing construction, certain pipes and sprinkler systems have to be put in, and this has to go into the architect's contract. The agreement, therefore, has to be revised be- cause it states specifically "no landscaping." Cost of facility ~xe estimated preliminary cost of the building was $2,319,704. The architect's agreement states that if the cost goes over 110% of their estimate, the City can require them to redo the plan. The architect is concerned that with the landscaping element added, along with the grading and walks, plus the revised entrance, it increases the cost to $2,402,500. Mr. Cole remarked that because of this the architect's fee is thereby increased by $1,913.S0. Adjgurned Regular Meeting 2 October 24, 1974 (Mayor Hamilton arrived at the meeting at this time.) Council discussion The Council questioned why this matter was not considered at the time the architect presented his plans - coordination of these projects should have been realized in the '~rdMtect's dra~in~s. Tom Williamson, Architect Mr. Williamson explained how his fee was ascertained. Total cost of project Mr. Cole reported that the total estimated cost of the project including architect's fee, landscaping, interior designer, etc., would be $3,100,000. Going out to bid Mr. Williamson said they will be ready to go out to bid in February or March 1975. Architect's report Mr. Williamson declared that if the bid comes in 2.7 million or other high price, the following action will be taken: 1. Multiple-contract (saving $60,000 on carpeting and $45,000 on special carpentry); 2. Pre-purchasing certain items such as the air conditioning equipment; Deductible items saving as much as $12,000 using the one-piece tile roofing instead of the two-piece presently used throughout the Civic Center complex; another saving of $10,000 using vinyl tile instead of carpeting; 4. Omit the dark room equipment - saving of $5,000; 5. Do not put in the terrace proposed for the corner of Fourth and "F" Street as suggested by the Landscape Architects - a saving of $12,000; 6. A saving of $35,000 inventorying items that could be deleted in the library; ?. Using manual doors instead of electric - a saving of $6,000; g. Omitting the decorative grills in the entrance way - a saVin, g of $4,000; 9. Leave the seating out of the auditorium (until a future time) - saving $11,000; 10. guild just the shell of the auditorium and the conference room and save $50,000. Mr. Williamson added that this could be a total saving of as much as $150,000. He added, in answer to Councilman Hobel's ques- tion, that his original cost estimates were Adjourned Regular Meeting 3 October 24, 1974 not "on shakey ground"; however, times are unpredictable and they must be ready in the event of a high bid. Presentation of City Librarian Mrs. Bluma Levine, City Librarian, presented ~enderings explaining the two floor plans of the proposed library, Council discussion ensued during the pre- sentation as to the various aspects of the plan. It was noted that the proposed library will be four times larger than the present facility. Cable TV Mr. Cole stated that the staff is now at- tempting to get Cable TV system into the library. RECESS A recess was called at 8:30 p.m. and the meeting reconvened at 8:45 p.m. PARK LAND DEDICATION/PARK Mr. Emerson Hall, Director of Parks and ACQUISITION FEE ARRANGEMENTS Recreation, submitted a map of the City showing the con~nunity park districts as proposed by the Parks and Recreation Element of the General Plan. Mr. Hall briefly noted the 25 districts delineated :on the map, the fund balance in the districts as of September 30, 1974, the $15,000 fund transferred from the Park Acquisition Development Fund to Capital Improvement Project for Connoley Circle in District No. 9; and the $33,000 transferred from the Residential Construction Tax Fund to Capital Improvement Project for El~mrst Park in District No. 15. Mr. Hall con~nented that Phase I of El~urst Park will cost $54,120 and the total project will cost approximately $75,000. Construction tax on Councilman Scott asked if any thought was commercial development given to putting the construction tax on co~nercial development. He noted especially Districts 5 and 6 that have a great deal of construction. City Attom]ey's comments Referring to Councilman Scott's query, Attorney Lindberg explained that the use of the tax dollar would not be appropriate for park purposes, but would be for public facilities such as fire stations, sewer lines and street improvements. Councilman Scott declared that commercial d~vel~pF~t~ demand public services such as police and fire, and this diverts money away from that generally used for parks; therefore, over the years, park acquisition suffers. Mr. Lindberg commented on the validity of the residential construction tax and the legalit~ of the tax on commercial facilities. Mayor Hamilton asked the Attorney to submit a written opinion on this to the Council. Adjourned Regular bleeting 4 October 24, 1974 Existing and needed parks Mr. Hall showed overlays on the map, noting the existing parks in the City and the parks needed in order to comply with the Parks and Recreation Element of the General Plan which plan calls for four acres per 1,000 population and streeses neighborhood and community parks. Mr. Hall explained that neighborhood and community parks are de- veloped parks drawing from the populace of no more than one and one-half miles. The Element calls for an additional 89 acres to be acquired; however, there are over 80 acres not developed at this time, so that the total acreage (approximately 170 acres) would have to be developed if the City goes along with the neighborhood-community park concept. Council comments Council comments followed regarding the standards and goals for park land acquisi- tion as adopted by the Parks and Recreation Element of the General Plan. Rancho Robinhood Unit No. 2 Councilman Scott commented that one of the reasons for this Conference was the problem of acquiring park land in this subdivision because the City couldn't afford it and couldn't require the developer to give the land. However, he noted from the discussion tonight, the Council is being told that they could have obtained the land rather than the fees. Attorney Lindberg explained that in a sub- division of fifty units or less, the City can only ask for the fee; over fifty units, the obligation is for dedication of land, and if the City cannot get the dedication of land in the location desired so as to make a feasible park, then the City has the option of requiring fees in lien of dedica- tion. In the case of Rancho Robinhood, Mr. Hall remarked that the City could have forced the developers to give the land; however, the amount of land, based on the number of units in the subdivision, would have been less than that required for a park Councilman Hyde felt the City should have asked for the land even though it would not have been suitable for a park site, because the land obtained would have been far more valuable than the equivalent amount of dollars. Park Land Fee Ordinance City Attorney Lindberg explained that the principle of the State Subdivision Map Act is to allow the requirement of the dedication of land. In lieu of that dedication (fifty units or more), the City can charge a fee, which fee will allow the City to acquire, at fair market value an equivalent number of acres as would have been originally required for dedication by the ordinance. Adjourned Regular Meeting 5 October 24, 1974 Suggested change in ordinance Councilman Egdahl suggested the following change; There is a certain assessed square footage per unit, and there is a market value for that; the City should have the option of either getting that amount from the developer in land or get the amount in dollars that would buy that amount of property. City Manager's Report Mr~ Thomson reported that, based on the standards established in the Parks and Recreation Element of the General Plan - 4 acres per 1,000 population - the City would have to acquire 80+ acres, plus develop the other 80 acres not now developed. Looking at this matter in terms of districts and percentages (some districts have up to 80% development), the needed acreage for park development is 148 acres. At $12,000 an acre for acquisition, this would come to $1,776,000; to develop it by contract would be $25,000 an acre or $],700,,0D0 to develop the additional 80 acres (acquired but not developed) would require an additional $2,075,000 or a total of about $7,500,000. This is not considering the element of relocation. A five million dollar bond issue would cost the taxpayers 22¢ or 23¢ a year on the tax dollar. These figures do not include maintenance. Purpose of meeting Councilman Hyde indicated the Conference was going beyond what the meeting called for which was (1) reconsider the f~e structure for park land d6di~ation require- ments; (2) come up with priorities for land acquisition for park purposes, lie added that there is approximately $300,000 in the park fund right now for park ac- quisition and development, City Manager Thomson stated that the Council has to look at the criteria for park land fees to see if they are practical, and consider whether or not to continue on that basis - and the reason for giving the Council these figure is §O that they can look at the picture in perspective. Motion for staff report It was moved by Councilman Egdahl, seconded by Councilman Scott and unanimously carried that the staff be directed to bring back specific recommendations on modifications of the Parks and Recreation Element as it relates to the number of acreages per 1,000 population and the concept of the parks -- whether it is neighborhood or community parks or open space, and what that balance should be and that it does not have to be related to districts. Discussion of motion Mayor ttamilton asked that the motion include having a revision to the Ordinance. Included in motion Councilman Egdahl stated he would include this in the motion; Councilman Scott approved the second. Adjourned Regular Meeting 6 October 24, 1974 Councilman Hyde suggested that in the fee structure, the City should require either a dedication of a specific amount of land or an equivalent dollar figure. Residential Construction Tax City Manager Thomson indicated his comments would include the Residential Construction Tax because it i$ similar in terms of fee structure. City Attorney Lindberg added that the con- dominium conversion fee is the same as the residential construction tax and should also be considered. Clarification of motion Councilman Egdahl clarified his motion to state that it include all these things that generate money that relates to park land acquisition and development. Jim Craig, Civil Engineer Mr. Craig asked what thought is being given for Dick Shattuck to the park fees as they relate to dedica- tion of open space. In Mr. Shattuck's sub- division, out of the forty acres, they are giving 12.6 acres as open space. Mayor Hamilton asked the staff to make comments on this aspect also. Carmen Pasquale Mr. Pasquale asked that the staff also Otay Land Company take into consideration the cost of main- taining the parks. Hr. ~mmson indicated he would consider this in this report. EXECUTIVE SESSION It was moved by Mayor Hamilton, seconded by Councilman Scott and unanimously car- ried that the Council adjourn to Executive Session for personnel reasons. The Council recessed at 10:00 p.m. and the meeting reconvened at 10:15 p.m. ADJOURNMENT Mayor Hamilton adjourned the meeting at 10:15 p.m. to the meeting scheduled for Tuesday, October 29, 1974, noting that the Council will be going on a bus tour of the City on Saturday, October 26, 1974 begin- ning at 8:00 a.m.