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HomeMy WebLinkAboutcc min 1975/02/05 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE CITY COUNCIL OF CHULA VISTA, CALIFORNIA Held Wednesday February 5, 1975 An adjourned regular meeting of the City Council of Chula Vistaj California, was held on the above date beginning at 4:00 p.m. in the Council Conference Room, City Hallj 276 Fourth Avenue, Chula Vista, with the following Councilmen present: Councilmen Hobel, Hyde, Egdahl Mayor Hamilton Councilmen absent: Councilman Scott Staff present: City Manager Thomson, Acting Assist~n~City~n~ge~ Cole, Director of Planning Peterson, Director of Building and Housing Grady, City Librarian Levine, City Attorney Lindberg, Director of Parks and Recreation Hall STATUS OF NEW LIBRARY Mr. Tom Williamson, Arehiteet, stated CONSTRUCTION that the plans for the new library are currently being checked by the Building and Housing Department. The Council will certify the Environmental Impact Report on February 11 and on the lgth will give its authorization to go to bid. Mr. Williamson reviewed the schedule previously presented to the Council noting that the bids will be opened on March 19 and the opening of the library will be in August 1976. Estimate of cost The professional cost estimator, Lee Saler of Walnut Creek has completed his estimate of costs as of January 1, 1975 and states that the bids should come in just under 2-1/2 million dollars. The carpet contract will $60,000; specialty case work contract is $45,000; and auditorium seating is $15,000. These figures do not include moving the annex and the landscaping required for the annex site. Consultant and Interior Mr. Williamson noted that the consultant, Designer Mr Holt, will be performing additional work for the City during the bidding and construction of the library. The interior designer has completed the design of the furnishings, carpets and other interior materials for the library. His services will continue during the construction of the library. ?otal cost of project In answer to Councilman Hobel's query, Mr. Williamson stated that the cost estimate is based on the actual and most realistic cost of materials and salaries as of January 1, 1975 plus a 3% for contingencies. The estimate also allows for 11% escalation (1% per month) overall. Adjourned Regular Meeting 2 February 5, 1975 Purchasing of materials Councilman Hobel asked if plans were still being considered for purchasing items now at today's market prices. Acting Assistant City Manager Cole remarked that this will not be done due to problems of storing the materials for one thing. Most of the items, such as doors, must be stored under a roof and the cost of storing plus the cost of handling the materials at a later date would exceed or be a ,trade-off" of the amount that would be saved if the material were purchased later. Bar Chart Councilman Hobel noted that several months ago, he asked for a bar chart showing the steps of the construction. Mr. Cole commented that he will have this chart made up. It will not be precise until after the contractor comes on board and, at that time, specific dates for certain work will be put in. Landscaping The Council discussed the possibility of using CETA employees in landscaping that area to the north. Mr. Hall, Director of Parks and Recreation, remarked that the ability to do this would depend on whether or not there is staff available as the CETA program runs from 6 to 18 months. Donations Councilman Egdahl commented that the people of the community may be willing to donate some landscaping. Mr. Cole felt this would be difficult to control as certain types of shrubbery and trees will be recommended for the area. The residents can donate specimen plants for that area along the walkway however. Cash flow City Manager ~omson noted the fund sources being earmarked for this development until such time as the revenue sharing money comes in. Deductions A general Council discussion was held relating to the basic bid and deductive alternates. Mr. Williamson explained that the City does not get dollar for dollar on deductible alternates -- it's only on the Total bid. Negotiations Councilman Egdahl asked if the City reserves the right in the bid process to negotiate with the bidder. Mr. Cole explained that the Council must accept the bid at the price quoted and after the contract is signed, if the Council determines to reduce the project, this can be done by change order. Adjourned Regular Meeting 3 February 5, 1975 Moving costs Councilman Egdahl questioned the $1300 moving cost from the old library to the new. City Librarian Levine explained that it would involve moving all the books plus the furnitures. Deductible Alternatives Discussion ensued as to the deductible alternatives (as noted in the City Manager's memo dated January 17, 1975). Mr. William- son stated that none of these were included in the basic bid. Motion to accept report It was moved by Councilman Egdahl and seconded by Councilman Hobel that the interim report be accepted. Bids Councilman Hobel said he was concerned about the fact that when the bids come in and the low bid is accepted, that there would be no alternative to sit down and look over that bid to see if the City was getting a good price. He declared the City should have the option of meeting with the contractor and have him show the prices he obtained for that bid. Mr. Williamson explained the procedure of obtaining and approving bids. Mr. Cole felt that the contractors would pad their bids if they were aware of the fact that the Council would be negotiat- ing with them. Motion carried The motion to accept the report carried by the folowing vote: AYES: Councilmen Egdahl, Hobel, Hamilton, Hyde Noes: None Absent: Councilman Scott Cost of remodeling City Manager Thomson reported that the library cost of remodeling the existing library and tearing down the annex involves a "significant amount of money." This will be reported to the Council after the bids come in. Lettering for City Ha]] Councilman 5gdahl asked when the lettering for City Hall will be on the building. Director of Building and Housing Grady explained that the purchase order is in and it normally takes 30 to 60 days to receive the material. RECESS A recess was called at 5:02 p.m. and the meeting reconvened at 5:14 p.m. CONSIDERATION OF MODIFICA- Director of Planning Peterson explained TION OF PARK LAND/FEE that the issue concerns whether or not REQUIREMENTS FOR SOUTH the developer should be relieved of BAY VILLAS SUBDIVISION his responsibility under the Park Land Dedication Ordinance by virtue of the land and improvements he is installing under the Hillside Modifying District regulations. Adjourned Regular Meeting 4 February 5, 1975 Mr Peterson submitted a map noting the area in question, the improvements being installed - a path system around the edge of the open space and an irrigation and a sprinkler system amounting to $10,650. Mr. Peterson maintained that the applicant can not claim that the Council is obligated to waive his park land dedication require- ment. This is discretionary on the part of the Council. The matter of r~ceiving credit for the improvements should be given serious consideration because other developers will be asking for the same thing. Mr. Peterson added that on the basis that the open space would be usable for park land, the staff has recommended that the developer receive credit for that land he would otherwise have to dedicate. Open Space definition In answer to Mayor Hamilton's question, Mr. Peterson declared that the City would not be looking toward improving any open space areas dedicated under the Hillside Ordinance as park land. Mayor Hamilton asked how many acres of open space the City would inherit tmder the Hillside Ordinance from that area (Telegraph Canyon Road to Otay Lakes Road). Mr. Peterson said it would be over 1000 acres. J. R. Shattuck Mr. Shattuck noted on the map the areas Shattuck Construction Company improved ~n his subdivision: the street to the open space area which, Mr. Shattuck claimed was done to open up the area to the public. He could have put in two lots here. This improvement amounts to $8,000. Mr. Shattuck maintained that the open space can be used as a park if the council so chooses. Mr. Shattuck claimed that the improve- ments and open space dedicAtioh offsets any obligations they may have under the Park Fee. They are giving the City the equivalent of somewhere between $70,000 and $150,000 and for this consideration, all of the fees should be £oriigen. City Attorney's opinion Mr. Lindberg stated that there was no provision in the ordinance for waiving the park land dedication of the in-lieu fee requirements. Precedent setting Councilman Hyde questioned whether the action would be precedent-setting. He indicated that each one should be considered on its own merit. Where there are improve- ments associated with the open space, then there is merit for considering some kind of acceptance Of this performance in lieu of fees. Adjourned Regular Meeting 5 February 5, 1975 (Councilman Egdahl left at this time [S:40 p.m.]) Council discussion Discussion ensued on the definition of open space, usable areas within the open space for park purposes, precedent-setting actions, hillside modifying ordinance, improvements, and value of the property being dedicated. Motion for credit It was moved by Councilman Hyde and seconded by Councilman Hobel that the credit for the park land dedication fee which is the responsibility of the developer be provided for public improve- ments which will be installed by the developer directly associated with the open space generated. Discussion of motion Discussion of the motion centered around the cost of maintaining open spaces, the use of open space and the assessment to the Homewoner'5 Associations. City Attorney Lindberg stated that the credit given be for the those improve- ments over and above normally required of a subdivider. Motion amended Councilman Hyde amended his motion to state that: "it would be credit for the public improvements over and above those normally required for a subdivision." Councilman Hobel agreed to the second. Payment of fees Mr. Shattuck noted that he must pay the fees before recordation of the final map. He asked that Mr. Peterson submit these figures to the Council before the final map state. He (Shattuck) will pay the additional fees so at the time of the final map, everything will be ready to go. City Attorney Lindberg re-emphasized that it should be eminently clear that the open space required under the Hillside Development Ordinance is in no way being credited here. Motion carried The motion carried by the following vote: AYES: Councilmen Hyde, Hobel Hamilton Noes: None Absent: Councilmen Scott, Egdahl SOUTH BAY COURTS Mr. Paul Desrochers, Director of Community Redevelopment, reported that he has been in contact with Mr. Speer's office, with the property department and with the master planners of the County. Mayor's comments Mayor Hamilton commented that he hoped that they would not have to rely on Mr. James' recommendation to the Board of Supervisors as to where the courts are going to go. The Mayor felt that Mr. James did not understand the problems or desires of the cities regarding this issue. Adjourned Regular Meeting 6 February 5, 1975 Joseph M. Burkhart Mr Burkchart , speaking on behalf of the 840 Third Avenue owners, offered the old Chula Vista Chula Vista Hvspital site ("F" Street) for considera- tion for the new South Bay Court Facility - both temporary and permanent facilities. The area encompasses 3-1/~ acres. Referred to City Manager Mayor Hamilton referred this report to the City Manager. This will be considered at the Council Conference scheduled for February 26, 1975. ADJOURNMENT Mayor Hamilton adjourned the meeting at 6:02 p.m. to the meeting scheduled for Tuesday, February 11, 1975 at 7:30 p.m.