HomeMy WebLinkAbout2016-04-26 Agenda Packet 1 declare wder peniity of perjury thn i am employed
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Mary Casillas Salas, Mayor
Patncia Aguilar, Coundlmember Gary Halbert, City Manager
Pamela Bensoussan, Councilmember Glen R. Googins, Ciry Attomey
John McCann, Coundlmember ponna R. Norris, City Clerk
Steve Miesen. Councilmember
Tuesday, April 26, 2016 5:00 PM Council Chambers
276 4th Avenue, Building A
Chula�sW, CA 91910
REGULAR MEETING OF THE CITY COUNCIL
CALL TO ORDER
ROLL CALL:
Councilmembers Aguilar, Bensoussan, McCann, Miesen and Mayor Casi!!as Salas
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
SPECIAL ORDERS OF THE DAY
A. 16-0214 OATHS OF OFFICE
Healthy Chula Vista Advisory Commission:
� Mora de Murguia
Diana Velo
B. 16-0201 PRESENTATION BY ARROYO VISTA CHARTER SCHOOL
EIGHTH GRADERS EVAN BESKER, ASHLYNN
BLANCHARD, EMMA GALAZ, AND NICOLE GUILSANO
REGARDING THEIR SERVICE LINE LEARNING PROJECT
Cify a/C�uY Ysb vap.� v.imw on�mrzme
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City of Chula Vista
Staff Report
File#:16-0214, Item#: A.
OATHS OF OFFICE
Healthy Chula Vista Advisory Commission:
Mora de Murguia
Diana Velo
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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City of Chula Vista
Staff Report
File#:16-0201, Item#: B.
PRESENTATIONBYARROYOVISTACHARTERSCHOOLEIGHTHGRADERSEVANBESKER,
ASHLYNNBLANCHARD,EMMAGALAZ,ANDNICOLEGUILSANOREGARDINGTHEIRSERVICE
LINE LEARNING PROJECT
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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City of Chula Vista
Staff Report
File#:16-0200, Item#: C.
PRESENTATIONOFAPROCLAMATIONTOLIEUTENANTMARKJONESON27YEARSOF
SERVICE TO THE CITY OF CHULA VISTA
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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City of Chula Vista
Staff Report
File#:16-0172, Item#: D.
PRESENTATION OF QUARTERLY EMPLOYEE RECOGNITION RECIPIENTS
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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City of Chula Vista
Staff Report
File#:16-0160, Item#: E.
PRESENTATIONOFAPROCLAMATIONTOECONOMICDEVELOPMENTCONSERVATION
SPECIALISTBARBARALOCCI,PROCLAIMINGAPRIL2016ASEARTHMONTHINTHECITYOF
CHULA VISTA
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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City of Chula Vista
Staff Report
File#:16-0090, Item#: F.
PRESENTATIONOFAPROCLAMATIONTODIRECTOROFRECREATIONKRISTIMCCLURE
HUCKABY,PRINCIPALRECREATIONMANAGERTIMFARMERANDU.S.OLYMPICTRAINING
CENTEREXECUTIVEDIRECTORTRACYLAMBPROCLAIMINGMAY21,2016ASKIDSTO
PARKS DAY IN THE CITY OF CHULA VISTA
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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City of Chula Vista
Staff Report
File#:16-0062, Item#: G.
PRESENTATIONOFTHECLEANCHAMPIONAWARDSBYTHECHULAVISTARESOURCE
CONSERVATION COMMISSION
City of Chula VistaPage 1 of 1Printed on 4/21/2016
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CLEAN CHAMPION AWARDS
The CLEAN Champion Awards an initiative of the City of Chula
are designed to
recognize individuals and groups, who are helping to achieve clean
air, clean water, and clean land within Chula Vista! Any
person/group living or working in Chula Vista is eligible to be
ͷ͵Ͷ
nominated for an award and potentially recognized for their local
environmental achievements.
®¬¨ ³¨®²
NOMINEE CONTACT INFORMATION
Name: __________________________________________________
Nomination forms
Organization (if applicable): _________________________________
are due by 5 pm on
Phone #: ________________________________________________
, .
Email Address: ___________________________________________
Award winners will
PERSON/ORGANIZATION SUBMITTING NOMINATION FORM
be recognized at the
(źŅ ķźŅŅĻƩĻƓƷ ƷŷğƓ bƚƒźƓĻĻ)
CityCouncilmeeting
Name: ____________________________________________________________
on April at pm.
Organization (if applicable): ___________________________________________
Phone #: ___________________________________________________________
Email Address: ______________________________________________________
ΑΏΐΕȃΏΓȃΑΕ !¦¤£ Packet0 ¦¤ 14
NOMINATION QUESTIONS
Please limit responses to each question to 200-words or less. tƌĻğƭĻ ğƷƷğĭŷ ğķķźƷźƚƓğƌ ƦğŭĻƭ
źŅ ƓĻĭĻƭƭğƩǤ͵
.
and overall sustainability.
3.Describe how the Nominee demonstrates environmental leadership in the community.
AWARD CATEGORIES Check the box that best applies to the Nominee
\[ \] Resident recognizes the environmental leadership of a resident
\[ \] Business recognizes the environmental leadership of a participant in the CLEAN Business program
\[ \] Organization recognizes the environmental leadership of a non-profit, civic group, public agency, or
other organization
\[ \] Youth recognizes the environmental leadership of a youth organization or individual under 18-years old
\[ \] City Employee recognizes a municipal employee (in a non-environmental position) that has contributed
Please submit nomination forms by email to clean@chulavistaca.gov by 5 pm on . For
questions or more information, please call 619-409-1975.
THANK YOU FOR YOUR INTEREST IN THE CLEAN CHAMPION AWARDS!
Clickheretosubmit
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City of Chula Vista
Staff Report
File#:16-0206, Item#: H.
PRESENTATIONOFAPROCLAMATIONTOTEAMDELSOLMEMBERSNICOLEANDVICTORIA
BUDDIEINCOMMEMORATIONOFPLACINGFIRSTINTHESCOTLANDWORLDCOMPETITION
SYNCHRONIZED ICE SKATING
City of Chula VistaPage 1 of 1Printed on 4/21/2016
powered by Legistar™
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City of Chula Vista
Staff Report
File#:16-0212, Item#: I.
PRESENTATIONOFAPROCLAMATIONTOLUPUSFOUNDATIONOFSOUTHERNCALIFORNIA
PRESIDENTGERARDOBECERRAPROCLAIMINGMAY10,2016ASWORLDLUPUSDAYIN
THE CITY OF CHULA VISTA
City of Chula VistaPage 1 of 1Printed on 4/21/2016
powered by Legistar™
ΑΏΐΕȃΏΓȃΑΕ !¦¤£ Packet0 ¦¤ 17
City of Chula Vista
Staff Report
File#:16-0216, Item#: 1.
APPROVAL OF MINUTES of March 15 and 22, and April 5 and 7, 2016.
RECOMMENDED ACTION
Council approve the minutes.
City of Chula VistaPage 1 of 1Printed on 4/21/2016
powered by Legistar™
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City of Chula Vista
Staff Report
File#:16-0196, Item#: 2.
WRITTEN COMMUNICATIONS
Memorandum from Councilmember Bensoussan requesting an excused absence from the April 5,
2016 City Council meeting.
RECOMMENDED ACTION
Council excuse the absence.
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City of Chula Vista
Staff Report
File#:16-0205, Item#: 3.
ORDINANCEOFTHECITYOFCHULAVISTAADDINGSECTION2.25.055OFTHECHULA
VISTAMUNICIPALCODERELATINGTOTHEREAPPOINTMENTPROCESSFORBOARDSAND
COMMISSIONS (FIRST READING)
RECOMMENDED ACTION
Council place the ordinance on first reading.
SUMMARY
Theproposedordinanceprovidesforthereappointmentprocessesforboardsandcommissionsin
accordancewithCouncildirectionatthemeetingofApril12,2016.Membersofthecommissionsthat
areinterviewedandappointedbytheCouncilwhoareeligibleandinterestedinbeingreappointed
andwhohaveservedmorethanoneyearwillbeinterviewedbytheCouncilpriortoreappointment.
Whenanincumbentisnotreappointed,theseatwillbefilledusingtheapplicableappointment
process.
ENVIRONMENTAL REVIEW
Environmental Notice
Theactivityisnota“Project”asdefinedunderSection15378oftheCaliforniaEnvironmentalQuality
ActStateGuidelines;therefore,pursuanttoStateGuidelinesSection15060(c)(3)noenvironmental
review is required.
Environmental Determination
TheDirectorofDevelopmentServiceshasreviewedtheproposedactivityforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheactivityisnota“Project”as
definedunderSection15378oftheStateCEQAGuidelinesbecauseitwillnotresultinaphysical
changeintheenvironment;therefore,pursuanttoSection15060(c)(3)oftheStateCEQAGuidelines,
the activity is not subject to CEQA. Thus, no environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not applicable.
DISCUSSION
AttheCouncilmeetingofApril12,2016,inresponsetoaCouncilreferral,staffpresentedoptionsfor
possiblereappointmentprocessesformemberswhoareinterviewedandappointedbythefull
Council.ThefourCitycommissionsthatarenominated,interviewed,andappointedbythefull
Council are:
Growth Management Oversight Commission
-
Parks & Recreation Commission
-
Planning Commission
-
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File#:16-0205, Item#: 3.
Two seats on the Civil Service Commission
-
TherewasconsensusoftheCounciltorequiremembersofthesecommissionswhohaveservedfor
morethanoneyeartobeinterviewedbytheCouncilpriortoreappointment.Thosememberswho
haveservedlessthanoneyearwillbepresentedtoCouncilforapprovalusingthecurrentprocess.
AllreappointmentsrequirethreeaffirmativevotesoftheCouncil.Whenanincumbentisnot
reappointed, the seat will then be filled using the established appointment procedure.
DECISION-MAKER CONFLICT
Staffhasreviewedthedecisioncontemplatedbythisactionandhasdeterminedthatitisnotsite-
specificandconsequently,the500-footrulefoundinCaliforniaCodeofRegulationsTitle2,section
18702.2(a)(11),isnotapplicabletothisdecisionforpurposesofdeterminingadisqualifyingreal
property-relatedfinancialconflictofinterestunderthePoliticalReformAct(Cal.Gov'tCode§87100,
et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofany
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.Supportforboards
andcommissions,includingexecutingreappointmentprocesses,isdirectlyrelatedtotheConnected
Communitygoal.MembersoftheCity’sboardsandcommissionsplayavitalrolebyparticipatingin
the City’s processes and helping influence public policy with their diverse viewpoints.
CURRENT YEAR FISCAL IMPACT
Thecurrentfiscalyearimpactisanticipatedtoconsistofstafftimetocoordinatereappointmentsand
scheduleoneormorespecialCityCouncilmeetings.Staffdoesnotanticipatethatadditionalfunds
will be required.
ONGOING FISCAL IMPACT
Theongoingfiscalyearimpactisanticipatedtoconsistofstafftocoordinatereappointmentsand
scheduleoneormorespecialCityCouncilmeetings.Staffdoesnotanticipatethatadditionalfunds
will be required.
ATTACHMENTS
None.
Staff Contact: Kerry Bigelow
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ORDINANCE NO.
ORDINANCE OF THE CITY OF CHULA VISTA ADDING
SECTION 2.25.055 OF THE CHULA VISTA MUNICIPAL
CODE RELATING TO THE REAPPOINTMENT PROCESS
FOR BOARDS AND COMMISSIONS
WHEREAS,the rules and regulations governing boards and commissions contained in
the Municipal Code do not currently address reappointment processes; and
WHEREAS, there are four City commissions for which the full City Council nominates,
interviews and appoints members: Growth Management Oversight Commission, Planning
Commission, Parks and Recreation Commission and two seats on the Civil Service Commission;
and
WHEREAS, at its meeting of April 12, 2016, there was consensus of the Council to
require interviews for those Council-nominated/appointed members whose terms wereexpiring,
whohad served over one year,and were eligible and interested in serving another term.
NOW THEREFORE the City Council of the City of Chula Vista does ordain as follows:
Section I.
Section 2.25.055 is hereby added to the Chula Vista Municipal Code to read
as follows:
2.25.055Membership –Reappointment process
A. In the year of the expiration of amember’sterm, unless otherwise requested by
thenominating authority for the particular board or commission seat, the City Clerk shall
schedule the reappointments for eligible and interested members at a meeting of the City Council
in June, or as soon as practicable thereafter, for all boardsand commissions, except members of
the following commissions who will have served more than one year as of the date of their term
expiration: Growth Management Oversight Commission, Planning Commission, Parks and
Recreation Commission, and the two members of the Civil Service Commission who are
appointed by the City Council directly.
B. Prior to reappointment, the Mayor and City Council shall interview interested
and eligible membersof the following commissions who will have served more than one year as
of the date of their term expiration: Growth Management Oversight Commission, Planning
Commission, Parks and Recreation Commission, and the two members of the Civil Service
Commission who are appointed by the City Council directly. Following the interviews, the
Mayor and City Council shall vote whether or not to reappoint the incumbents.
C. In addition to the attendance reports provided under Section 2.25.120, the City
Clerk shall provide the Mayor and City Councilmembers a report on members’ compliance with
mandatory training required bySection 2.25.160 for consideration during the reappointment
process.
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Ordinance
Page 2
D. Regardless of the applicable reappointment process, each memberof a board
orcommission shall be reappointed by at least three affirmative votes of the City Council.When
an incumbent is not reappointed, the seat shall be filled using the applicable appointment
process.
Section II.Severability
If any portion of this Ordinance, or its application to any person or circumstance, is for
anyreason held to be invalid, unenforceable or unconstitutional, by a court of competent
jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or
unconstitutionality shall not affect the validity or enforceability of the remaining portions of the
Ordinance, or its application to any other person or circumstance. The City Council of the City of
Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase
of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses
or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional.
Section III. Construction
The City Council of the City of Chula Vistaintends this Ordinance to supplement, not to
duplicateor contradict, applicable state and federal law and this Ordinance shall be construed in
light of that intent.
Section IV. Effective Date
This Ordinance shall take effect and be in force on the thirtieth day after its final passage.
Section V. Publication
The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause
the same to be published or posted according to law.
Presented byApproved as to form by
_________________________________________________________________________
Donna R. Norris, CMCGlen R. Googins
City ClerkCity Attorney
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City of Chula Vista
Staff Report
File#:16-0108, Item#: 4.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAPROVIDING
PRELIMINARYAPPROVALOFTHEFINALENGINEER’SREPORT;EXPRESSINGITS
INTENTIONTORENEWTHEDOWNTOWNCHULAVISTAPROPERTY-BASEDBUSINESS
IMPROVEMENTDISTRICTFORAPERIODOFTENYEARS;ANDSETTINGTHEPUBLIC
HEARING ON SUCH RENEWAL
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
TheDowntownChulaVistaProperty-BasedBusinessImprovementDistrict(PBID)wasformedin
2001toproactivelyimplementanumberofenhancementservicesandprogramswithinthe
downtowncore.AdministeredbyThirdAvenueVillageAssociation(TAVA),thePBIDwas
establishedtopromoteacleaner,safer,andmoreattractivebusinessdistrict.ThePBIDwas
inauguratedforafive-yeartermbeginningin2001.Inordertocontinueoperation,thePBIDmustbe
renewedbyJune2016,byamajorityofreturnedpropertyownerballotsviaaweightedballot
process.
ApetitiondrivetoestablishsupportingtherenewaloftheProperty-BasedBusinessImprovement
District(PBID)forDowntownChulaVistawasconductedduringFebruaryandAprilbyTAVA.The
petitiondrivewassuccessfulingainingthesignaturesofoverfiftypercentofaffectedproperty
ownerswithintheproposedDistrict.TheCityactedonFebruary23,2016,tosupporttherenewalof
thePBIDandtosignthepetitionforallCityandAgencyownedparcelswithintheDistrict.The
adoptionoftheattachedResolutionofIntentwillformallybegintheprocessofrenewingthePBIDfor
aten-yearperiod,whichwillthenbesubjecttoavoteofallaffectedpropertyowners,pursuantto
Proposition 218.
ENVIRONMENTAL REVIEW
Environmental Notice
Theactivityisnota“Project”asdefinedunderSection15378oftheCaliforniaEnvironmentalQuality
ActStateGuidelines;therefore,pursuanttoStateGuidelinesSection15060(c)(3)noenvironmental
reviewisrequired.Notwithstandingtheforegoing,theactivityqualifiesforanExemptionpursuantto
Section 15061(b)(3) of the California Environmental Quality Act State Guidelines.
Environmental Determination
TheproposedactivityhasbeenreviewedforcompliancewiththeCaliforniaEnvironmentalQuality
Act(CEQA)andithasbeendeterminedthattheactivityisnota“Project”asdefinedunderSection
15378ofthestateCEQAGuidelinesbecauseitwillnotresultinaphysicalchangeinthe
environment;therefore,pursuanttoSection15060(c)(3)oftheStateCEQAGuidelines,theactivityis
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File#:16-0108, Item#: 4.
notsubjecttotheCEQA.Notwithstandingtheforegoingithasalsobeendeterminedthatthereisno
possibility that the activity may have a significant effect on the environment; therefore, pursuant to
Section15061(b)(3)oftheStateCEQAGuidelines,theactivityisnotsubjecttotheCEQA.Thus,no
environmental review is required.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
TherenewaloftheProperty-BasedBusinessImprovementDistrict(PBID)forDowntownChulaVista
willcontinuetohelppromoteandimprovetheeconomicrevitalizationandphysicalmaintenanceof
ChulaVista'shistoriccore.AdiscussionofthebenefitsprovidedbythePBIDtotheDistrictwas
reviewed by the Council at their meeting of February 23, 2016.
PursuanttothePropertyandBusinessImprovementDistrictLawof1994,thenextstepsfortheCity
arethepreliminaryapprovaloftheFinalEngineer'sReport(Attachment#1)andtheadoptionofa
ResolutionofIntenttoformtheDistrict.TheEngineer'sReportispreparedpursuanttoStateLaw
(Section36600et.seq.oftheCaliforniaStreetsandHighwaysCode)andprovidesadetailed
descriptionoftheimprovementsandactivitiestobeprovided,anestimateofthecostofthe
improvementsandactivities,themethodologyfordeterminingassessment,andanassessmentroll
showingtheamountproposedtobespeciallyassessedagainsteachparcelofrealpropertywithin
thisassessmentdistrict.TheactiontoadopttheResolutionofIntentispredicatedonthesuccessof
the petition drive.
Thepetitiondriverequiresthatpropertyowners,representingfiftypercentofthetotalassessment
proposedtobelevied($455,000),supportthedistrictformation.Thisthresholdhasbeenreached
withover$227,500ofassessedvaluationsupportingtheformationoftheDistrictasofthedateofthis
report. A final tally will be available later in
June 2016.
Thenextstepintheprocesswillbeaformalvotebyallaffectedpropertyownerspursuantto
Proposition218.BallotswillbesentoutonApril28,2016,alongwiththeformalNoticeofPublic
Hearingtoallpropertyownersintheproposeddistrict.Theballotswillbeopenedandcountedatthe
publichearingscheduledforJune14,2016.Atthepublichearing,fiftypercentoftheassessed
valuationreturningballotsmustsupportformationofthePBIDforthedistricttobeofficiallyrenewed.
If this goal is reached, the PBID assessment will come into effect on January 1, 2017.
DECISION-MAKER CONFLICT
StaffhasreviewedthepropertyholdingsoftheCityCouncilandhasfoundthat,MayorMaryCasillas
Salashasrealpropertyholdingswithin500feetoftheboundariesofthepropertieswhicharethe
subjectofthisaction.Consequently,pursuanttoCaliforniaCodeofRegulationsTitle2,sections
18700and18702.2(a)(11),thisitempresentsadisqualifyingrealproperty-relatedfinancialconflictof
interestunderthePoliticalReformAct(Cal.Gov'tCode§87100,etseq.)fortheabove-identified
member.
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofany
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
City of Chula VistaPage 2 of 3Printed on 4/21/2016
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File#:16-0108, Item#: 4.
LINK TO STRATEGIC GOALS
TherenewalofthePBIDsupportstheEconomicVitalitygoalasitadvancesexistingbusinesseson
ThirdAvenue,targetsandattractsnewbusinessestoThirdAvenue,andengagesthecommunityto
reinvest in Third Avenue.
CURRENT YEAR FISCAL IMPACT
There is no immediate fiscal effect associated with this item.
ONGOING FISCAL IMPACT
TheinclusionofCitypropertieswithinthePBIDandtheobligationtopayassessmentstotheDistrict
arealreadyincludedintheGeneralFundoperatingbudget.IfthePBIDissuccessfullyrenewed,all
futureassessmentswillcontinuetobeincludedaspartoftheannualbudget.Currently,thePBID
assessment is $86,754.09, of which are all City owned parcels.
ATTACHMENTS
Attachment #1- Final Engineer’s Report dated April 2016.
Staff Contact: Mariana Garcia, Project Coordinator, Economic Development Department.
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Downtown Chula Vista
Property-Based
Business Improvement District (PBID)
Chula Vista, California
April 2016
Prepared by:
Kristin Lowell Inc.
Prepared pursuant to the State of California
Property and Business Improvement District Law of 1994
And Article XIIID of the California Constitution
to create a property based assessment district
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TC
ABLE OF ONTENTS
...............................................................................
1
SECTION A: Legislative and Judicial Review ............................................... 2
SECTION B: Improvements and Activities .................................................... 4
SECTION C: Benefitting Parcels .................................................................... 8
SECTION D: Proportional Benefits ..............................................................10
SECTION E: Special and General Benefits .................................................11
SECTION F: Cost Estimate ...........................................................................15
SECTION G: Apportionment Method ...........................................................16
SECTION H: Assessment Roll ......................................................................18
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oownrow�cn�ie v;sra Pe�o apd�zo�s
Engineers Report Page 1�1a
ENGINEER'S STATEMENT
This Report is prepared pursuant to Article XIIID of the Califomfa State Constitution(Proposition
218) and the State of Calffomia Property and Business Improvemerrt District Law of 1994 as
amended.
The Dowrttown Chula Vista Property-Based Business Improvement DisVict (the 'PBID') wi0
provide funding for enhanced maintenance, safety, beautification, economic development and
marketing adiviHes,above and beyond those provided by the City of Chula�sta. Every individual
assessed parcel within the PBlD receives spedal beneffi from the adivities identified under
Section B of this Report. Ony those indrvidual assessed parcels within the PBID receive the
special benefit of the proposed acYivilies; parcels contlguous to and outside the PBID and the
public at large may receNe a general benefit,as outlined in Sedion E. The cost to provide general
benefits, 'rf any, will be funded from sources other than special assessmerrts.
The duration of the proposed PBID is ten(1�years,commenGng January t,2017 and continuing
through December 37, 2026.
An estimated budget for the PBID improvements and act(vitles is set farth in Sedion D. The
annual budget may increase no more than 5% per year consistent with the increase in consumer
price fndex (CPI) and increases m program costs. The determination of annual budget
a�usimerrts and assessme�t rates will be subJect to ihe review and approval of the board of
d'Qectors for the Third Avenue Vpage AssociaHon (TAVA). Funding for the PBID improvements
and activi6es shall be derived from a property-based assessment of each speciaqy �nefitted
parcel in the PBID. A detailed descriptian of the methodology for detemiining the proportional
speciat benefit each ind�vidual assessable parcei reoeives from the acGvities and the assessment
for each parcel is set forth fn Se�tion F.
I hereby certify to the best of my professional knowledge that each of the identified assessable
parcels located wiihin the PBID wiil receive a special benefil over and above the benefits
corderred to those parcels outside of the PBID boundary and to the public at large, and that the
amount of ihe proposed special assessment is proportional to, and no greater than the special
benefrts received.
Respectfupy submitted,
QpOFESSiON
�O N�E E. � 4! ��/-/ily _ _ / .
(n�i���P 0��<�yL+
r
c� No.t 3398 Z
W m Tertance E. Lowell, P.E.
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,�, Exp. 3-31-77 * �
sr CIVIL .P
4Tf � CA!1f�� , _
Downtown Chula Vista PBID April 2016
Page 2 of18
SECTION A: LEGISLATIVE AND JUDICIAL REVIEW
Property and Business Improvement District Law of 1994
The State Law is the legislation
that authorizes the City to levy assessments upon real property for the purposes of providing
improvements and activities that specially benefit each individual assessed parcel in the PBID.
The purpose of the PBID is to encourage commerce, investment, andbusiness activities.In order
to meet these goals PBIDs typically fund activities and improvements, such as enhanced safety
and cleaning. Unlike other assessment districts which fund the construction of public capital
improvements or maintenance thereof, PBIDs
the economic revitalization and physical maintenance of the business districts of its cities in order
to create jobs, attract new businesses, and prevent the erosion of the busines
and Highways Code Section 36601(b)). The improvements and activities funded through the PBID
are over and above those already provided by the City within the PBID
PBID activities or improvements is intended to increase building occupancy and lease rates, to
encourage new business development, attract businesses that serve the community, and improve
the quality of life.
"Improvement" means the acquisition, construction, installation, or maintenance of any
1
"Activities" means, but is not limited to, all of the following:
(a) Promotion of public events which benefit businesses or real property in the district.
(b) Furnishing of music in any public place within the district.
(c) Promotion of tourism within the district.
(d) Marketing and economic development, including retail retention and recruitment.
(e) Providing safety, sanitation, graffiti removal, street and sidewalk cleaning, and
other municipal services supplemental to those normally provided by the municipality.
2
(f) Activities which benefit businesses and real property located in the district.
Article XIIID of the State Constitution
In 1996, California voters approved Proposition 218, codified in part as Article XIIID of the State
Constitution. Among otherrequirements, Article XIIID changes the way local agencies enact local
taxes and levy assessments on real property. It states, in relevant part, that:
(a) An agency which proposes to levy an assessment shall identify all parcels which will
have a special benefit conferred upon them and upon which an assessment will be
imposed. The proportionate special benefit derived by each identified parcel shall be
determined in relationship to the entirety of the capital cost of a public improvement, the
maintenance and operation expenses of a public improvement, or the cost of the property
related service being provided. No assessment shall be imposed on any parcel which
exceeds the reasonable cost of the proportional special benefit conferred on that parcel.
Only special benefits are assessable, and an agency shall separate the general benefits
1 California Streets and Highways Code, Section 36610.
2 California Streets and Highways Code, Section 36613.
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Downtown Chula Vista PBID April 2016
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from the special benefits conferred on a parcel. Parcels within a district that are owned or
used by any agency, the State of California or the United States shall not be exempt from
assessment unless the agency can demonstrate by clear and convincing evidence that
those publicly owned parcels in fact receive no special benefit.
(b) All assessments shall be supported by a detailed engineer's report prepared by a
3
registered professional engineer certified by the State of California.
"Special benefit" means a particular and distinct benefit over and above general benefits
conferred on real property located in the district or to the public at large. General
4
enhancement of property value does not constitute "special benefit."
Judicial Guidance
Since the enactment of Article XIIID, the courts have rendered opinions regarding various aspects
of Article XIIID. The notable portions of cases that apply to assessment districts in general and
this PBID in particular are noted below.
PBID \[i.e. the PBID\];
(1) security, (2) streetscape maintenance (e.g., street sweeping, gutter cleaning, graffiti
removal), and (3) marketing, promotion, and special events. They are all services over and
above those already provided by the City within the boundaries of the PBID. And they are
particular and distinct benefits to be provided only to the properties within the PBID, not to
the public at largethey affect the assessed property in a way that is particular and distinct
from \[their\] effect on other parcels and that real property in general and the public at large
5
do not share.
and
estimating the of each in relation to the other is essential if an assessment is to be
quantity
6
limited to the spe
by the service or improvement that will be enjoyed by the general public and deduct that
percentage of the total cost of the service or improvement from the special assessment
7
general benefits must be separated from special benefits and quantified
minimal
so that the percentage of the cost of services and improvements representing general
benefits, however slight, can be deducted from the amount of the cost assessed against
8
The contents of are prepared in compliance with the above noted
authorizing legislation, the State Constitution and the judicial opinions.
3 Section 4, Article XIIID of the State Constitution.
4 Section 2 (i), Article XIIID of the State Constitution.
5 Dahms v. Downtown Pomona Property and Business Improvement District (2009) 174 Cal.App. 4th 708,
722.
6 Beutz v. County of Riverside (2010) 184 Cal. App. 4th 1516, 1532.
7 Golden Hill Neighborhood Association, Inc. v. City of San Diego (2011) 199 Cal.App. 4th 416, 438.
8 Golden Hill Neighborhood Association, Inc. v. City of San Diego (2011) 199 Cal.App. 4th 416, 439.
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SECTION B: IMPROVEMENTS AND ACTIVITIES
TheDowntown Chula Vista PBID Steering Committee collectively determined the priority for
improvements and activities to be delivered by the business improvement district. The primary
needs as determined by the property owners are both Environmental and Economic
Enhancements. The Environmental Enhancements include activities such as maintenance,
public safety, homeless outreach andbeautification.Economic Enhancements include activities
such as business recruitment and retention, Improve permitting processes, market downtown to
tenants, brokers and investors.Specifically, the PBID shall provide the following activities.
Environmental Enhancements
Public Safety Options Include:
Downtown Chula Vista Ambassador Program:
Downtown will consider investing in an
Ambassador Guide program to support the police department, property owners, and tenants in
overall efforts to prevent crime and reduce street disorder, while offering a customer service
orientation to pedestrians. Ambassadors can provide highly visible neighborhood security and are
intended to supplement-not supplant individual building security and the Chula Vista Police
Department.
Integration with the Chula Vista Police Department:
Ambassadors can work closely with the
Chula Vista Police and integrate the downtown commercial area with that of the Police. Chula
Vista Police Department officers can be active in the development and training of an ambassador
program.
Bicycle Patrol:
A Bike Patrol can deter aggressive panhandling and other unsuitable street
behavior. Their presence is a deterrent to theft and burglary from motor vehicles; however, the
service does not completely prevent these crimes. They also deter and report illegal street
vending, illegal dumping and street code violations. They observe and report a myriad of quality-
of-life problems including: drinking in public, urinating in public, public drunkenness, trespassing,
and shopping cart confiscation.
Foot Patrol:
A Foot Patrol can concentrate on the highest pedestrian use corridors such as Third
Avenue. A Foot Patrol has the same mission and receives the same training as the Bike Patrol.
Uniforms and equipment can be identical. Because of their easy accessibility to pedestrians, the
Foot Patrol can act as ambassadors helping visitors find their dining, shopping and parking
destinations.
Maintenance Options Include:
Downtown Chula Vista Clean Team:
The Clean Team consistently deals with maintenance
issues within the District. To effectively deal with the maintenance issues facing Downtown Chula
Vista, a multi-dimensional approach has been developed consisting of the following elements:
Sidewalk Maintenance:
Uniformed, radio-equipped personnel sweep litter, debris, and refuse
from sidewalks and gutters of the District, and clean all sidewalk hardscape such as trash
receptacles, benches, and parking meters.
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Alley Maintenance:
The Clean Team and Ambassadors can each have responsibility in this
area. The Ambassadors address owner and tenant compliance with City code issues on
cleanliness of sidewalks, alleys and illegal dumping. The Clean Team crew can sweep alleys,
remove graffiti and clear the alleys of debris when a responsible party cannot be found for illegal
dumping or other violations.The parking lots are maintained with a separate agreement with the
City and not funded through the PBID.
Graffiti Removal:
The Clean Team can remove graffiti by painting, using solvent and
pressure washing. The District will maintain a zero tolerance graffiti policy. All tags will aim to be
removed within 48hours of notification.
Sidewalk Pressure Washing:
The Third Avenue service area is to have all sidewalks pressure
washed quarterly. The high use areas will be cleaned more frequently or on an as-needed basis.
However, during drought years pressure washing may not be permitted.
Landscape and Irrigation Maintenance:
Public landscape areas, tree wells, and planters will
be maintained and kept free of litter and weeds. Maintain trees and plantings including watering,
trimming, pruning, fertilizing and treating for disease. Median palm trees are excluded.
The proposed service frequencies for Maintenance services for the Third Avenue corridor versus the
remainder of the district are provided below:
District-WideThird Avenue
ActivityService AreaService Area
Sidewalk SweepingWeeklyDaily
Power Washing SidewalksNoneQuarterly
(4 times per year)
Graffiti removalAs NeededAs Needed
Landscape & PlantingsNoneDaily
IrrigationNoneAs Needed
Alley Cleaning WeeklyWeekly
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Homeless Outreach
Reducing homelessness and containing disruptive behaviors from street populations is another top
priority among downtown property and business owners, citing concerns with nuisance crimes,
compounding maintenance issues, and creating an intimidating street atmosphere.
Specific program and service components:
To reduce homelessness in Downtown Chula Vista,
a multi-faceted approach that combines resources from the business community, city and social
service agencies is proposed. Elements of this initiative that could be supported by PBID
assessments could include:
Homeless Outreach Team
: In partnership with a social service agency, a homeless
outreach team could include professional social workers that meet daily with homeless
, or offering assistance to
stabilize their condition on the street.
Ambassadors
, described above, are expected to be trained in concert with social service
providers to assist in connecting street populations to appropriate services.
Beautification
In addition to clean and safe services, the PBID budget may include funds to maintain existing and
future beautification and placemaking improvements that are defined as cosmetic enhancements
that improve the appearance and walkability within the PBID, in turn encouraging customer traffic
and improved quality of life for residents. Examples of beautification improvements might include:
Design and installation of flowering planters and baskets
Directional/wayfinding signage or themed Village signage
Street furniture and amenities, such as benches, kiosks and lighting
Design and installation of art and decorative elements
Holiday décor or tree lighting
Bicycle racks and other hardware
Urban design and/or planning services to advance beautification efforts
Other cosmetic enhancements
Economic Enhancements
Business development ranked highest among property and business owners as the single most
important program that the PBID should provide. Moving forward with the PBID, economic
development and marketing activities will shift from consumer marketing to investor marketing. The
nnual work programs that may include the
following:
Economic Development
services to aide in efforts to attract a stronger mix of businesses and work
with tenants/owners and city staff to expedite the city permitting process. Options may include:
Design and production of investor marketing packages to assist real estate brokers,
developers and property owners in business recruitment efforts.
Maintenance of a district database with local market and real estate information.
Market research and market-based planning to target private investment to strengthen
the downtown marketplace.
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Trouble-shooting and permitting liaison services to assist property and business owners
to invest and operate in the district.
services.
Enhanced research and development of the downtown website.
Coordinate efforts with the City of Chula Vista in developing an outreach program to
property owners, real estate brokers and local/regional businesses to develop under-
utilized downtown properties.
Business retention efforts to encourage existing businesses to grow.
Destination Marketing
programs that aim to position downtown Chula Vista as a dining, retail and
entertainment destination. Marketing programs must demonstrate collective benefits to business
and property owners. Options may include:
Advertising, including branding, coordinated campaigns and increased placement and
frequency in mass media venues.
Public relations efforts to promote a positive image and overall experience.
Increased distribution and enhanced quality of publications, including the downtown map
and directory and future activity guides.
Improved special event production and promotions.
Design, installation and maintenance of a new downtown directional signage system.
Communications
services to better inform business and property owners.
Continued publication of a downtown district newsletter.
PBID ratepayer surveys to measure overall satisfaction with programs.
Media relations activities to project a creative and exciting business image in local,
regional and national media.
Advocacy, Administration and Reserve
The PBID supports a professional staff that delivers programs and advocates on behalf of the
Downtown district. The PBID allows downtown property owners to project a unified voice and elevate
their influence in policies and issues that affect the central business district. Funds are allocated to
office and support services such as bookkeeping, office rent, insurance, office equipment and
professional development and training for the staff and the PB. A 5.0%
operating reserve is also budgeted as a contingency for any payment of delinquencies and/or
unforeseen budget adjustments.
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SECTION C:BENEFITTING PARCELS
PBID Boundary
The proposed Downtown Chula Vista PBID will deliver its services to the commercial corridor
mainly along Third Avenue. The current boundaries are from E Street to the north, I Street to the
south, Church Avenue to the east and Landis Avenue to the west.It also extends west on F
Street to Fourth Avenue, encompassing the City of Chula Vista central library and police station.
Within the PBID boundary there are two different benefit zones for the maintenance programs
and activities. It was determined that the Third Avenue corridor required more maintenance
services than the rest of the properties in the PBID. Described below are the benefit zones.
District-Wide Maintenance
: is all assessable properties within the PBID boundary. All
parcels in the PBID boundary will receive the same base level of maintenance services.
Third Avenue Enhanced
: is all assessable properties with frontage along Third Avenue
between E Street and H Street. These properties will receive a higher frequency level of
maintenance services than other parcels within the PBID boundary.
The PBID boundary is illustrated by the map on the following page.
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Section D: PROPORTIONAL BENEFITS
Methodology
Article XIIID Section 4(a) of the State Constitution states that proportionate special benefit
derived by each identified parcel shall be determined in relationship to the entirety of the capital
cost of the public improvement, the maintenance and operation expenses of a public
improvement, or the cost of the property related service being provided.
Determining the proportionate special benefit among the parcels of real property within the
proposed assessment district which benefit from the proposed improvements, services, and
activities is the result of a four-step process:
1. Defining the proposed activities,
2. Determining which parcels specially benefit from the proposed activities,
3. Determining the amount of special benefit each parcel receives,
4. Determining the proportional special benefit a parcel receives in relation to the amount of
special benefit all other parcels in the PBID receive.
Each identified parcel within the PBID
Due to the
proportionate special benefits received by each parcel from the PBID services, each parcel will
be assessed a rate which is commensurate with the amount of special benefits received.
Special Benefit Factor
square footage plus linear street frontage.and linear street
frontage
each benefit zone.Lot square footage is relevant to the best use of a property and will reflect the
long term special benefit implications of the improvement district. Linear street frontage is
relevant to the amount of benefit each assessed parcel receives from the PBID that are delivered
at the street level. This reflects the fact that services on the street will have the greatest benefit
to properties in relationship to their exposure on the streets. That is to say that the more linear
frontage a parcel has, the more benefit it will receive from the services.
Lot Square Footage Defined. Lot square footage is defined as the total amount of area within the
borders of the parcel. The borders of a parcel are defined on the County Assessor parcel maps.
Linear Street Frontage Defined. Linear street frontage is defined as the number of linear feet of
each parcel that directly fronts on a street that will receive the PBID activities.
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SECTION E: SPECIAL and GENERAL BENEFITS
State Law, Proposition 218, and judicial opinions require that assessments be levied according
to the estimated special benefit each assessed parcel receives from the activities and
improvements. Article XIIID Section 4(a) of the California Constitution in part states that
special benefits are assessable, if any,
from the special benefits provided by the proposed activities and improvements.
As of January 1, 2015, the State Legislature amended the State Law to clarify and define both
special benefit and general benefit as they relate to the improvements and activities these districts
provide. Specifically, the amendment (Section 36615.5 of the Streets and Highways Code)
-based
district, a particular and distinct benefit over and above general benefits conferred on real property
located in a district or to the public at large. Special benefit includes incidental or collateral effects
that arise from the improvements, maintenance, or activities of property-based districts even if
In addition, the amendment (Section 36609.5 of the Streets and Highways Code) defines general
perty-based district, any benefit
of conferring special benefits upon property to be assessed inherently produce incidental or
collateral effects that benefit property or persons not assessed. Therefore, for special benefits to
exist as a separate and distinct category from general benefits, the incidental or collateral effects
of those special ben
Special Benefit Analysis
All special benefits derived from the assessments outlined in this report are for property related
activities directly benefiting each individual assessed parcel in the PBID. The special benefit must
affect the individual assessable parcel in a way that is particular and distinct from its effect on
other parcels, and that real property in general and the public at large do not share.
assessment shall be greater than the special benefits received.
districts formed throughout this state have conferred special benefits upon properties and
businesses within their districts, and have made those properties and businesses more useful by
providing the following benefits: (1) Crime reduction. A study by the Rand Corporation has
confirmed a 12-percent reduction in the incidence of robbery and an 8-percent reduction in the
total incidence of violent crimes within the 30 districts studied. (2) Job creation. (3) Business
attraction. (4) Business retention. (5) Economic growth. (6) New investments.
The PBIDgoal is to fund activities and improvements that provide a cleaner, safer, and more
attractive and economically vibrant environment as outlined in Section B. The goal of improving
the economic vitality is achieved by improving the safety, cleanliness, marketing, and appearance
of each specially benefitted parcel in an effort to increase commerce, to increase building
occupancy and lease rates, and to attract more customers, employees, tenants and investors.
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Each parcel will specially benefit from:
Cleaner and safer sidewalks, streets, alleyways, and common areas
Real and perceived public safety improvements
Greater pedestrian traffic
Enhanced rental incomes
Improved business climate
New business and investment
Well managed programs and services
Specifically each parcel benefits from each of the PBID activities as defined below.
Safety
The enhanced safety activities make the area more attractive for businesses, customers,
residents, and ultimately private investment. When business location decisions are made,
levels of public safety lead to increased uncertainty in decision making and can be perceived as
a signal of a socio-institutional environment unfavorable for investment. Uncertainty affects the
investment environment in general. But in particular, it increases the fear of physical damage to
investment assets (or to people)
9
Once economic investment occurs within the district,
pedestrian traffic and commercial activity will increase. The special benefit to assessed parcels
from these services is the likelihood of increased lease rates and tenant occupancy due to the
increase of commercial activity, and an increase in customers that follow from having a safer
environment.
Maintenance and Beautification
The maintenance and beautification activities benefit each assessed parcel within the PBID by
providing a clean and aesthetically appealing environment. This is achieved through sidewalk
sweeping and power washing, removing litter and graffiti,and trash removal. In addition, the
beautification activities benefit each assessed parcel by providing wayfinding signage, sidewalk
benches, holiday décor, planters, etc. These activities create the environment needed to achieve
the PBID goals.
Economic Development
The economic development activities will specially benefit each assessed parcel by encouraging
business development and investment. This generates customer traffic which directly relates to
increases in commercial activity including residential serving businesses, filling of vacant
storefronts and offices, and ultimately increased lease rates for retail and office space.
Special Benefit Conclusion
Based on the special benefits each assessed parcel receives from the PBID activities, we
concluded that each of the proposed activities provides special benefits to the real property within
the nd no greater than the
special benefits received.
The special benefit to parcels from the proposed PBID activities and improvements described in
9
Services Executive Report, September 2012, pg. 2
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this report is equal to or exceeds the total amount of the proposed assessment. Each individual
assessed PBID
activities.
General Benefit Analysis
As required by the State Constitution Article XIIID Section 4(a), the general benefits of an
assessment district must be quantified and separated out so that the cost of the activities that are
attributed to general benefit are deducted from the cost assessed against each specially
benefitted parcel. General benefits are benefits from the PBID activities and improvements that
are not , and are not over and above the benefits
that other parcels receive. This analysis will evaluate and determine the level of general benefits
that (1) parcels outside of the PBID, and (2) the public at large, may receive.
General Benefit to Parcels Outside of the PBID
All the PBID activities and improvements are provided solely to each of the individual assessed
parcels in the PBID boundary.Each of the PBID activities is provided to the public right-of-ways
(streets, alleys, sidewalks) adjacent to all specially benefitted parcels or tenants in the PBID.
None of the surrounding parcels will directly receive any of the PBID activities. Any benefits these
parcels may receive are incidental to providing special benefits to the assessed parcels, and thus
any cost associated to the incidental benefits are not reduced from the cost of providing special
benefit.
General Benefit to the Public At Large
In addition to general benefit analysis to the parcels outside of the PBID boundary, there may be
general benefits to the public at large, meaning those people that are either in the PBID boundary
and not specially benefitted from the activities, or people outside of the PBID boundary that may
benefit from the PBID activities. In the case of the PBID, the public at large are those people that
are within the PBID boundary that do not pay an assessment and do not specially benefit
(employees, tenants, and customers) from the PBID activities.
To help determine this, 6 business districts in nearby Los Angeles (Historic Downtown, Leimert
Park, Arts District, Downtown Industrial, Fashion District, and Sherman Oaks) conducted intercept
surveys. These surveys determined the percentage of people that are within the district that are
not specially benefitted and did not engage in business activity. The six intercept surveys found
that on average 1.4% of the respondents were within the district boundary and not specially
benefitted.
In the case of the Downtown Chula Vista PBID we use these survey results to then further quantify
the relative benefit the specially benefitted public and the general public may receive from the
PBID activities. The general public may appreciate the enhanced level of security and
maintenance as well as the beautification activities as it passes through the District whether they
are engaging in commerce or not. The specially benefitted public receives 100% of the PBID
activities and special benefit.elative benefit is less than the specially
benefitted public, and based on the surveys discussed above, that percentage is 1.4%. However,
to be conservative, we apply a relative benefit percentage of 5.0% to account for any potential
difference between Los Angeles PBIDs and the Downtown Chula Vista PBID.
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We then apply the relative benefit percentage for the general public to each of the PBID activities.
The table below shows the budget for each of the PBID activities and their respective percentage
of the total PBID budget. We then apply a relative benefit factor to each activity accounting for the
potential benefit the general public may receive. The relative benefit factor is then multiplied by
the PBID rall benefit factor. The following table
illustrates this calculation.
ABCDE
Budget % of General General Benefit General Benefit
PBIDActivityAmount(1)Budget(2)Benefit FactorPercent (B x C)Allocation (A x D)
Environmental $220,60648.48%5.00%2.42%$5,348
(1)$160,000 for Environmental expenses plus 48.48% of Administration plus Reserve expenses
(2)$220,606 divided by the total $455,000 PBID budget equals 48.48%
This analysis indicates that $5,348 may be attributed to general benefit to the public at large, and
will be raised from sources other than special assessments.
Total General Benefits
Using the sum of the two measures of general benefit described above, we find that $5,348 or
1.18% of the total PBID budget may be general in nature and will be funded from sources other
than special assessments.
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Downtown Chula Vista PBID April 2016
Page 15of 18
SECTION F: COST ESTIMATE
2017 Operating Budget
The PBID operating budget takes into consideration:
1. The improvements and activities needed to provide special benefits to each individual
parcel within the PBID boundary (Section B),
2. The parcels that specially benefit from said improvements and activities (Section C), and
3. The costs associated with the special and general benefits conferred (Section E).
EXPENDITURESBUDGET% of Budget
Environmental Enhancements$160,000 35.16%
Economic Enhancements$170,000 37.37%
Administration$100,000 21.98%
PBID Reserve$25,000 5.49%
Total Expenditures$455,000 100.00%
REVENUES
Assessment Revenues$449,652 98.82%
General Benefit Revenues$5,348 1.18%
Total Assessment District Revenues$455,000 100.00%
Ten Year Operating Budget
The projected 10-year operating budget for the Downtown Chula Vista PBID is based upon the
following assumptions:
Annual assessments may increase no more than 5% per year, consistent with the increase in
consumer price index (CPI) and/or other increases in program costs. The determination of
annual adjustments in assessment rates will be subject to the review and approval of the
board of the Owners. Association.
Revenues for specific activities within the general activity categories (i.e. Environmental
Enhancements and Economic Enhancements) may be reallocated among specific activities
from year to year based upon district needs and budgets developed by the
Association. Revenues may not be moved between the Environmental and Economic
Enhancement categories.
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Downtown Chula Vista PBID April 2016
Page 16of 18
SECTION G: APPORTIONMENT METHOD
Calculation of Assessments
As previously discussed, the PBID activities are segregated into two benefit zones; those parcels
assessment factors are as follows:
Assessment FactorsDistrict-WideThird Avenue
Lot Square Feet3,369,642
Linear Street Frontage19,3256,737
Based on the parcel characteristics and the budget for each, the following are the calculated rates
for each assessment factor and each benefit zone for fiscal year 2016/2017.
Assessment FactorAssmt Rate
Lot Square Foot -Economic$0.07124
Lot Square Foot District wide Maint$0.01797
Linear Foot District wide Maint$2.32300
Linear Foot Third Avenue$13.97987
Property Use Considerations
The methodology provides the following treatments for property used exclusively for residential, non-
profit and government uses:
Treatment of Residential Property:
Proposition 218 states that no parcel is exempt from
assessments if that parcel receives benefit from the improvements and activities, this
includes residential use parcels. This is based on the premise that in this case residential
parcels receive benefit from both the environmental and economic development activities.
The economic development programs will aim to bring added services and amenities to the
downtown that will benefit residential parcels. The environmental services will provide a
cleaner and safer environment for all parcels in the PBID.
Vacant Unimproved Land:
For vacant unimproved land within the District, assessments will
be calculated at 50% of the assessment for improved lots. This adjustment accounts for the
lack of income production and utility provided by vacant unimproved lots. When unimproved
lots are improved with parking and/or a structure and as evidenced by the issuance of a
building permit, then the full assessment will be placed on the improved property as of the
following tax year.
Churches:
For the purposes of the PBID, buildings with churches and accessory properties
(i.e. parking) for churches will pay only a lot frontage assessment for Environmental
Enhancement activities. Economic Enhancement activities will not benefit churches and
these properties will not be assessed for lot square footage.
Assessment Policy on Non-Governmental Tax-Exempt Properties
: In addition to
churches, properties that are exempt from property tax may not receive benefit from the
Economic Enhancement activities specified in this Management District Plan and may not
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Downtown Chula Vista PBID April 2016
Page 17of 18
be fully assessed for these services. An owner of real property located within the boundaries
that meets these criteria may reduce the amount of the lot square footage assessment to be
levied if all of the following conditions are met:
1. The property owner is a non-profit corporation that has obtained federal tax
exemption under Internal Revenue Code section 501c3 or California franchise tax-
exemption under the Revenue and Taxation Code Section 23701d.
2. The class or category of real property is eligible for exemption, in whole or in part,
from real property taxation.
3. The property owner makes the request in writing to the Third Avenue Village
Association prior to the submission of the PBID assessment rolls to the County
Assessor (on or before July 1 of each year), accompanied by documentation of the
tax-exempt status of the property owner and the class or category of real property.
If these conditions are met, the amount of the PBID assessment to be levied on lot square
footage shall be reduced in the same proportion to the real property tax exemption granted
to the property by the County of San Diego.
Budget Adjustment
Any annual budget surPBID budget. The
budget will be set accordingly, within the constraints of the management plan, to adjust for
surpluses or deficits that are carried forward.
Future Development
Based on new development in the PBID, the amount of assessable square footage in the PBID
may change over time. These changes could modify the total square footage assessed for
affected parcels. Therefore, in future years, the assessments levied against PBID parcels may
change in accordance with the assessment methodology formula and rates in the Management
Changes to the assessment formula would require the
approval of an amendment to the Management Plan.
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Downtown Chula Vista PBID April 2016
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SECTION H:ASSESSMENT ROLL
The total special assessment amount for FY 2016-17 is $449,652 apportioned to each individual
assessed parcel, as shown below.
((Final Assessment Roll to come later))
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA PROVIDING PRELIMINARY APPROVAL OF
THE FINAL ENGINEER’S REPORT; EXPRESSING ITS
INTENTIONTO RENEW THE DOWNTOWN CHULA VISTA
PROPERTY-BASED BUSINESS IMPROVEMENT DISTRICT
FOR A PERIOD OF TEN YEARS; AND SETTING THE
PUBLIC HEARING ON SUCH RENEWAL
WHEREAS, theProperty and Business Improvement District Law of 1994 (California
Streetsand Highway Code Section 36600 et seq.)(the "PBID Law") authorizes the City of Chula
Vista to form one or more business improvement districts ( a "BID") within Chula Vista; and
WHEREAS,the City Council of the City of Chula Vista wishes to continue to promote
the economic revitalization and physical maintenance of the business districts within Chula
Vista; and
WHEREAS, the renewal of the PBID within Chula Vista will further the City Council's
goals of creating jobs, assisting new businesses and supporting the existing business district
within the City; and
WHEREAS, a petition signed by property owners in the proposed PBID who will pay
more than fifty percent (50%) of the assessment proposed to be levied has been submitted to
the City Council supporting the renewal of the PBID; and
WHEREAS, a special annual assessment will be levied onthe property ownerslocated
within the PBID boundaries; and
WHEREAS, the City will not be issuing any bonds to support the renewal of the PBID;
and
WHEREAS, the services to be provided in the PBID will include economic development
and marketing for business retention and attraction; district wide maintenance; Third Avenue
enhanced maintenance including graffiti removal, landscape improvements and power washing
of sidewalks; sponsoring of annual special events; and
WHEREAS, the estimated costs for the first year of operation of the PBID is Four
Hundred Fifty FiveThousand Dollars ($455,000) which cost may be increased in future years a
maximum of five percent (5%) annually; and
WHEREAS, a more detailed description of the location, services, the amount of the
proposed assessmentand costs of operation of the proposed PBID are set forth in the final
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district management plan, datedJanuary 2016, on file with the City Clerk and incorporated in
this Resolution by this reference; and
WHEREAS, adoption of this Resolution preliminarily approves the Engineer'sReport
dated April 2016, and attached to the subject staff report; and
WHEREAS, a noticed public hearing will be held by the City Council to receive public
input on the PBID renewal on June 14,2016 at 5:00P.M. in the City Council Chambers located
at 276 Fourth Avenue, Chula Vista.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista
hereby: (i) approve the Engineer’s Report, in the form presented and on file in the office of the
City Clerk; (ii) expresses its intention to renew the Downtown Chula Vista Property-Based
Improvement District (“PBID”); and (iii) authorizesthe City Manager to initiate the proceedings
to renew the PBID in conformance with the PBID Law and California Government Code Section
53753; and
BE IT FURTHER RESOLVED that the public hearing will be held by the City Council to
receive public input on the proposed PBID on June 14,2016at 5:00 P.M. in the City Council
Chambers located at 276 Fourth Avenue, Chula Vista.
Presented byApproved as to form by
Eric CrockettGlen R. Googins
Economic Development DirectorCity Attorney
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City of Chula Vista
Staff Report
File#:16-0182, Item#: 5.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAMENDINGTHE
MASTERFEESCHEDULETOESTABLISHAFEEFORRECREATIONALVEHICLEPARKING
PERMITS
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
OnDecember15,2015,theCityCounciladoptedOrdinanceNo.3358.Thisordinanceamended
Chapter10.52,Stopping,StandingandParking,oftheChulaVistaMunicipalCode,byadding
Section10.52.495(Attachment#1).ThissectionprohibitsparkingrecreationalvehiclesonCity
streetsexceptbypermit.Inaccordancewiththeordinance,staffrecommendsestablishinga
recreational vehicle parking permit fee of $2.00 per permit.
ENVIRONMENTAL REVIEW
Environmental Notice
Theactivityisnota“Project”asdefinedunderSection15378oftheCaliforniaEnvironmentalQuality
ActStateGuidelines;therefore,pursuanttoStateGuidelinesSection15060(c)(3)noenvironmental
review is required.
Environmental Determination
TheDirectorofDevelopmentServiceshasreviewedtheproposedactivityforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheactivityisnota“Project”as
definedunderSection15378oftheStateCEQAGuidelinesbecauseitwillnotresultinaphysical
changeintheenvironment;therefore,pursuanttoSection15060(c)(3)oftheStateCEQAGuidelines,
the activity is not subject to CEQA. Thus, no environmental review is required.
DISCUSSION
Citystaffisintheprocessofimplementinganordinancethatprohibitsrecreationalvehicleparkingon
Citystreetsexceptbypermit.ChulaVistaresidentsmaypurchasearecreationalvehicleparking
permitinordertoparktheirrecreationalvehicleonthestreetsneartheirresidence.Eachpermitshall
notexceed24hours.Permitswillbelimitedto72permitsperresidenceperyearandcanonlybe
issuedforamaximumofthreeconsecutivedays.ChulaVistaresidentsmayalsopurchaseapermit
forguestswithrecreationalvehicles.TheCityiscurrentlyconductingpublicoutreachbyproviding
information about the new law and will begin enforcement starting in mid-May 2016.
ResidentswillbeabletobuyarecreationalparkingpermitbeginningonMay2,2016onlinethrough
theCity’swebsiteorattheFinanceDepartmentcounter.Proofofresidencyandvehicleownershipor
control is required by the ordinance.
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File#:16-0182, Item#: 5.
Staffestimatesthatreviewingeachrecreationalvehiclepermitapplicationandissuingapermitwill
takeFinancestaffapproximately5minutesperpermit.Basedonafullyburdenedhourlyrateof
$63.71thiswouldresultinapermitcostofapproximately$5.30.However,staffrecommendssetting
thefeefortherecreationalvehicleparkingpermitat$2.00per24-hourpermitinordertoencourage
compliance with the program.
StaffrecommendsthattheCityCouncilestablishtherecreationalparkingpermitfeeasoutlinedin
this report and attached resolution.
DECISION-MAKER CONFLICT
Staffhasreviewedthedecisioncontemplatedbythisactionandhasdeterminedthatitisnotsite-
specificandconsequently,the500-footrulefoundinCaliforniaCodeofRegulationsTitle2,section
18702.2(a)(11),isnotapplicabletothisdecisionforpurposesofdeterminingadisqualifyingreal
property-relatedfinancialconflictofinterestunderthePoliticalReformAct(Cal.Gov'tCode§87100,
et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanycouncilmember,ofanyother
fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity'sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.Thisactionitem
supports the Strong and Secure Neighborhood strategy identified in the City's Strategic Plan.
CURRENT YEAR FISCAL IMPACT
Inordertoencouragecompliancewiththeordinance,staffrecommendsthattherecreationalparking
permitfeenotbesetatthefullcostrecoveryrate.Thefiscalimpactofthisreductionisunknownand
willvarydependingontheactualnumberofpermitsissuedandtheactualamountoftimeittakesto
issue permits.
ONGOING FISCAL IMPACT
Asstatedabove,thefiscalimpactofthisprogramisunknownatthistime.Oncethisprogramisfully
implemented staff will reevaluate the program costs and determine if a fee change is needed.
Attachments:
1.Ordinance 10.52.495 Parking of recreational vehicles prohibited except by permit
2.Fee Bulletin 13-100 Parking of the Master Fee Schedule
Staff Contact: Angelica Aguilar, Finance Department
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MASTER FEE SCHEDULE FEE BULLETIN
Chapter 13 Parking Fees
13-100
General Parking Fees
City of Chula Vista Parking Administrator
276 Fourth Avenue, Chula Vista, CA 91910 February April 2016
PARKING METER RATES
The following rates for use of parking meters are established. All rates apply up to the maximum time limit
established for the zone in which the meter is located (detailed in the Parking Meter Zones section below).
Thirty (30) Minute Meters, Two (2) and Four (4) Hour Meters,
per 30 minute interval ................................... $0.25 per one-hour interval ..................................... $0.50
Two (2) and Four (4) Hour Meters, Ten (10) Hour Meters,
per 30 minute interval ................................... $0.25 per one-hour interval ..................................... $0.25
PARKING METER ZONES
Pursuant to
are established for the following public streets and public parking lots.
1.Public Streets
STREET BEGINNING AT ENDING AT SIDE DURATION
Center Street Third Avenue Del Mar Avenue N/S 1 hour
Church Avenue F Street E Street E/W 2 hours
Church Avenue Center Street Madrona Street E/W 2 hours
Del Mar Avenue F Street Center Street East 2 hours
E Street Garrett Avenue 100 ft. E/E curbline of Landis N/S 2 hours
Avenue
F Street Garrett Avenue Del Mar Avenue North 2 hours
G Street 100 ft. W/W curbline of Third 100 ft. E/E curbline of Church N/S 2 hours
Avenue Avenue
Garrett Avenue 125 ft. S/S curbline of E Street 150 ft. N/N curbline of E Street East 2 hours
Landis Avenue F Street 300 ft. N/N curbline of E Street East 2 hours
Landis Avenue F Street 170 ft. N/N curbline of E Street West 2 hours
Madrona Street Third Avenue 125 ft. E/E curbline of Third N/S 2 hours
Avenue
Park Way 125 ft. W/W curbline of Third Third Avenue N/S 2 hours
Avenue
Third Avenue E Street Center Street East 2 hours
Third Avenue Center Street Madrona Avenue East 30 minutes
or 2 hours
Third Avenue Madrona Avenue Alvarado Street East 2 hours
Third Avenue E Street Roosevelt Street West 2 hours
City of Chula Vista www.chulavistaca.gov 619.476.5360
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February April
MASTER FEE SCHEDULE FEE BULLETIN 13-100
Page 2 of 3
2016
2.Public Parking Lots
LOT NO. PUBLIC PARKING LOT LOCATION DURATION
1 Near southwest corner of Landis and E Streets 10 hours
2 Northeast corner of Landis and Davidson Streets 4 hours
3 200 block of Landis (north of F Street) 10 hours
4 340 F Street (near southwest corner of E Street) 3 hours and/or
unlimited
5 Near southeast corner of Third and Madrona 4 hours
6 Northwest corner of Church and Madrona Streets 10 hours
7 Southwest corner of Church and Center Streets 10 hours
8 281-287 Church Avenue (between Church and Del Mar) 10 hours
9 Southwest corner of Church and Davidson Streets 4 hours
10 Northwest corner of Church and Davidson Streets 10 hours
11 222 Church Avenue (between E and Davidson Streets) 10 hours
NPSC Norman Park Senior Center (between F Street and Center Streets) 2 hours
PARKING CITATIONS
1.Unpaid Parking Meter 3.Other Parking Violations
Chula Vista fee, per citation All other citations for parking violations shall be as
Paid within 30 days of notice of violation ............. $25 per Section 10.62 of the Chula Vista Municipal Code
Not paid within 30 days of notice of violation ...... $50
4.State & County Pass-Through Fees, per citation
2.Overtime Parking
Automobile registration or equipment violation
Chula Vista fee, per citation
-it ticket ......................... 50% of Chula Vista fee
Paid within 30 days of notice of violation ............. $25
Violation
Not paid within 30 days of notice of violation ...... $50
provisions .................... $2 per $10 in Chula Vista fees
All other parking citations ................................ $12.50
RESIDENTIAL PERMIT PARKING DISTRICTS
Pursuant to Chapter 10.87 of the Chula Vista Municipal Code, Residential Permit Parking Districts (RPPDs)
may be established to limit on-street parking by non-residents. Only residents of the RPPD are eligible to
purchase parking permits.
A nonrefundable fee shall accompany each 1. Southwestern College Estates Residential Permit
application for a residential parking permit. All Parking District
permits, except Temporary permits, are subject to a
renewal fee every twelve (12) months. Application, resident or guest permit .............. $20.00
Renewal, annual, resident or guest permit ..... $20.00
Resident permits, annual maximum ........................... 3 Temporary permit (2-week limit) .................... $20.00
Guest permits, annual maximum ................................ 1
Temporary permits (2-week limit), annual maximum .. 4
City of Chula Vista www.chulavistaca.gov 619.476.5360
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February April
MASTER FEE SCHEDULE FEE BULLETIN 13-100
Page 3 of 3
2016
RECREATIONAL VEHICLE PARKING PERMIT
Pursuant to Section 10.52.495of the Chula Vista Municipal Code, parking of recreational vehicles on City
streets is prohibited except by permit. Only City of Chula Vista residents are eligible to purchase parking
permits.
A nonrefundable fee shall accompany each
application for a recreational parking permit.
Permits shall not exceed 24 hours.
Recreational vehicle parking permit .................. $2.00
City of Chula Vista www.chulavistaca.gov 619.476.5360
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RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA AMENDING THE MASTER FEE SCHEDULE
TO ESTABLISH A FEE FOR RECREATIONAL VEHICLE
PARKING PERMITS
WHEREAS, on December 15, 2015, the City Council adopted Ordinance No.
3358. This ordinance amendedChapter 10.52, Stopping, Standing and Parking, of the
Chula Vista Municipal Code, by adding Section 10.52.495; and
WHEREAS, Section 10.52.495 prohibits parking recreational vehicles on City
streets except by permit; and
,
WHEREASCity staff is in the process of implementing the adopted ordinance
thatprohibits RV parking on City streets except by permit installing signs, designing
permits, setting up a permit system, and conducting public outreach; and
WHEREAS, based on the cost estimate for the administration of the permit
process, staff recommends setting the fee at $2.00 per 24-hour permit; and
WHEREAS, Chapter 13 Parking Fees of the Master Fee Schedule, Fee
Bulletin 13-100,establishes parking fees; and
WHEREAS, as set out in this resolution, Fee Bulletin 13-100 shall be amended to
add the category, Recreational VehicleParking Permit; and
WHEREAS, Fee Bulletin 13-100 also shall be amended to establish a $2.00
nonrefundable fee for each recreational vehicle permit;and
WHEREAS, ArticleXIII.C.1(e) of the California Constitution defines a tax to mean
any levy, charge, or exaction of any kind imposed by a local governmentunless
specifically exempted; and
WHEREAS, the permit fee is exemptfrom the definition of a tax pursuant to
California Constitution Article XIII.C.1.(e)(3), because it is a reasonable regulatory cost
for issuing such permits, the administrative enforcement and adjudication of the permit
parking of recreational vehicles, and does not exceed the reasonable costs of
administering the program and maintaining the permit.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista,that it amendsthe Master Fee Schedule to establish a recreational parking permit
fee.
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Page 2
Presented byApproved as to form by
___________________________________________________________
David BilbyGlen R. Googins
Finance DirectorCity Attorney
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City of Chula Vista
Staff Report
File#:16-0158, Item#: 6.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAUTHORIZINGTHECITY
MANAGER,ORDESIGNEE,TOEXECUTECONTRACTSFORSERVICEWITHMICROSOFT
CORPORATIONFORSOFTWARE,SUBSCRIPTIONANDLICENSINGSERVICESUTILIZINGTHE
COUNTYOFRIVERSIDEENTERPRISEAGREEMENTWITHMICROSOFTCORPORATION
#01E73134AMENDMENTID#CTX-CA-FSILVER-CORIV43;ANDAPPROPRIATING$372,628TO
THEFISCALYEAR2015/2016INFORMATIONTECHNOLOGYSERVICESSUPPLIESAND
SERVICES BUDGET (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
TheCitywishestoenterintoasoftwareandlicensingagreement(referredtohereinas“Enterprise
Agreement”)withMicrosoftCorporationtoprovideupgradedlicensingforcomputer/serveroperating
systems,SQLdatabaselicensing,disasterrecoveryservices,backendsoftware/networksystems
software, and city-wide subscription services to Office365.
ENVIRONMENTAL REVIEW
Environmental Notice
Theactivityisnota“Project”asdefinedunderSection15378oftheCaliforniaEnvironmentalQuality
ActStateGuidelines;therefore,pursuanttoStateGuidelinesSection15060(c)(3)noenvironmental
review is required.
Environmental Determination
N/A
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
AspartoftheInformationTechnologydepartments’TechnologyImprovementProgram,the
department has begun a methodical upgrade to the core systems throughout the City to include:
1)Computer Replacement Program - 200 PC’s per year replaced starting in 2015
2)NetworkUpgrade-Newnetworkinghardwareandchangeinarchitecture(CityHallandPolice
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File#:16-0158, Item#: 6.
Department)
3)InternetConnectivity-Increasefrom20MB/secupload/downloadto100MB/sec
upload/download
4)KeySystemsUpgrades-DomainControllers,AccelaAutomation(DevelopmentServices),
FASTER (Public Works, Garage), Lucity (Public Works), and BeneTrack (Human Resources).
5)Network Monitoring Software - LANSweeper
6)Work Management Software - WebHelpDesk (ITS) and LARQ (Attorney’s Office)
Upcomingprojectsinclude:anewEnterpriseResourcePlanning(ERP)softwaresystemfor
Finance/HumanResources;Internet/networkconnectivityupgradestoRecreationCentersandPublic
Works;1GBInternetconnectivitytoalloftheLibraries(currentlyunderway);andupgradingwifi
networks throughout City Hall.
AspartoftheTechnologyImprovementProgram,theCitywishestoenterintoanEnterprise
AgreementforlicensingandsoftwarewithMicrosofttocontinuetheupgradepathsystem-wide.This
EnterpriseAgreementwillincludelicensingupgradesforallWindowsdesktopoperatingsystemsto
Windows10(andbeyond),upgradesforWindowsserveroperatingsystems,upgradesforMicrosoft
SQLserversoftware,backendnetworkmanagementsoftware,accesstoMicrosoftAzureCloud
based storage for disaster recovery operations and upgrade to Office365 productivity suite.
BelowaresomehighlightsoftheadvantagesofenteringintoanEnterpriseAgreementasopposedto
other licensing models (Select or Retail pricing):
1)LowestpossiblepricingforMicrosoftproducts-ThisEnterpriseAgreementincludes
Government“D”pricing(15%belowOEMpricing)plusanadditional7.5%reductioninpricing
ontopofGovernment“D”pricing-whichisa22.5%totaldiscount.Thisisnormallyreserved
foronlythelargestagencies(10,000+users).CurrentlytheCityispurchasinglicensingat
OEM pricing (no discounts). Select pricing is only a 5% reduction in costs.
2)Abilitytospreadthelicensingcostsoverthreeyears,ratherthanlumpsumpayments.Thisis
not available with Select or retail pricing
3)Ability to implement Office365 (not available unless in an Enterprise Agreement).
4)PromotionalfundingfromMicrosoftfordeploymentofOffice365tooffsetthecostsof
contractingwithathirdpartyvendorforassistancewiththedeploymentofOffice365.Microsoft
alsohasaFasttrackonboardingteamwhichwillalsoassistwiththetechnicalaspectsof
implementingOffice365atnoadditionalcosttotheCity.ThisisnotavailableunderSelector
retail pricing.
5)Accesstoenhancedtrainingoptionsnotavailabletonon-EnterpriseAgreementcustomers-
includingtrainingvouchersforadvancedtrainingprogramswhicharenotfree.Thisisnot
available under Select or retail pricing.
6)MicrosoftDesktopOptimizationPack(MDOP)-suiteoftechnologiesavailabletohelpITstaff
virtualizetheuserexperience,applicationsandWindows;helpsmanagefeatureswithin
Windows;andrapidlyrestoreuserproductivityafterasystemissueisencounteredtoensure
top operational efficiency.
7)WindowsDesktopOperatingSystemupgrades-ThisagreementwillensurethattheCityis
fullylicensedtodeployWindows10throughouttheITinfrastructureandsetsforthanupgrade
path to future deployments of Windows operating systems.
rd
8)WindowsServerOperatingSystemupgrades-nearly2/3ofourserverfleet(150+servers)
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operateonWindowsServer2003whichdoesnotreceiveanysecuritypatchesorsoftware
updatesfromMicrosoft.Thisisasignificantsecurityandoperationalconcernforthe
department.
9)Enhancedofficeproductivityenhancements-Instantmessaging,SkypeforBusiness(video
conferencing),remotedesktopsharing(forwebinars),andSharepoint.Thisisnotavailable
under Select or retail pricing.
10)Advancedsecurityoptions-Encryptioncapabilitiesfordesktopandserverhardrivesandemail
controlofsensitivedocumentswhichshouldnotbesentoutofCityorcontainsensitive
information (e.g. Social Security numbers). This is not available under Select or retail pricing.
11)AdvancedarchivingandeDiscoveryfeaturesforemailwhichwillmakecompliancewiththe
California Public Records Act much easier. This is not available under Select or retail pricing.
12)MobilitySuite-mobiledevicemanagementsoftwaretoensureCitymobiledevicesaresecure
andenablesadvancedfunctionalitytowipeCityinformationifamobiledeviceislostorstolen.
AlsoallowsforremoteaccesscontrolforITtroubleshootingwithoutneedtobringdevicein
from the field.
13)EnhancedStorage-50GBemailstorageperuser,plusadditional1TBfilesstoragevia
OneDrive.Filesnowaccessibleanywhereanemployeecanlogintotheinternet.Thisisnot
available under Select or retail pricing.
TherearemanymorefeaturesincludedwiththeEnterpriseAgreement,allofwhichwillsignificantly
improve:
1)IT Management of software, hardware and network
2)Workplace collaboration
3)Data Security
4)Disaster Recovery
AspartoftheEnterpriseAgreement,Microsoftallowsagenciestospreadthelicensingcostsovera
threeyearperiod.Oncethelicensingcostsarepaid,theCitywillthentransitionintotheSoftware
Assuranceplan,wherebyatareducedcost,theCitywillthenbeabletocontinuallyupdatelicenses
throughouttheorganizationasMicrosoftreleasesthem.Additionally,theCitywillbeabletotake
advantageofMicrosoft’sin-houseplanningconsultantswhowillassistwiththedesignofanymajor
IT projects.
TheCountyofRiversidehassuccessfullynegotiatedveryfavorablepricingfortheEnterprise
Agreement.Normally,theCitywouldqualifyforMicrosoft’s“GovernmentD”levelpricingof15%offof
retailprices.TheCountyofRiversidewasabletoreducethosecostsanadditional7.5%,whichare
theabsolutelowestcostavailabletoanorganizationoursize.Thisrepresentsa22.5%reductionin
costsoverretailpricing,anda17.5%reductionincostsoverSelectpricing.Thereareover800
governmental agencies in the State of California who have taken advantage of this contract.
TheCountyofRiversideagreementprovidesforsixdifferentvendorswhohavebeenauthorizedby
MicrosofttobetheretailerforallofMicrosoft’sproductsincludedundertheEnterpriseAgreement
(youcannotpurchasedirectfromMicrosoft).Allsixvendorswerecontactedandquoteswere
requested from each vendor. Below is a summary of the quotes received:
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File#:16-0158, Item#: 6.
CompanyQUOTE (per
year)
SoftwareONE$477,033.98
PCMG$470,409.29
En Pointe$479,764.40
SoftChoice$508,017.24
Dell$479,931.47
InSightNo Response
Based on the quotes received, PCMG was the low bid response.
Ultimately,thisEnterpriseAgreementwillensurethattheCityisabletomaintainarobustIT
infrastructureaswemoveforwardwithourSmartCitiesinitiatives.Technologychangessorapidly
thatunlesstheCitycanbeagileandup-to-datewithourITinfrastructure,itwillbeexceedinglyhard
toimplementthetechnologythattheCityneedstokeepprovidinghighqualityservicestoour
businesses and citizens.
DECISION-MAKER CONFLICT
Not Applicable - Not Site-Specific
Staffhasreviewedthedecisioncontemplatedbythisactionandhasdeterminedthatitisnotsite-
specificandconsequently,the500-footrulefoundinCaliforniaCodeofRegulationsTitle2,section
18702.2(a)(11),isnotapplicabletothisdecisionforpurposesofdeterminingadisqualifyingreal
property-relatedfinancialconflictofinterestunderthePoliticalReformAct(Cal.Gov'tCode§87100,
et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofany
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.ThisEnterprise
AgreementwithMicrosoftdirectlyimpactsallfiveStrategicPlangoals,withsignificantimpactto
OperationalExcellence,asthisagreementwillallowtheITSDepartmenttodeployindustrystandard
technologytoolstosignificantlyenhanceemployeeproductivityandefficiencythroughmodern
software deployment.
CURRENT YEAR FISCAL IMPACT
Theannualcostoftheproposedagreementis$470,410.Approximately$432,628isaGeneralFund
cost.TheITSDepartmentcurrentlyhas$80,000budgetedinitsFY2015-16budgetforthis
expense.Inaddition,staffisrequesting$20,000forstafftrainingandconsultantservicesneededto
implementthisproject.Staffisrecommendinganappropriationof$372,628totheSuppliesand
ServicesexpensecategoryoftheITSDepartment.Thisappropriationwillbeoffsetbyone-time
salestaxrevenuesresultingfromtheendofthetripleflip.Thereisnonetfiscalimpacttothe
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File#:16-0158, Item#: 6.
General Fund as a result of this action.
TheDevelopmentServicesFund,SewerServiceRevenueFund,andPublicEducationand
GovernmentalFee(PEG)Fundalsohavecostsassociatedwiththelicensingagreement.However,
thesefundsdonotneedanappropriationinthecurrentfiscalyearastheyhavesufficientsavingsin
their respective Supplies and Services budgets to absorb these costs.
ONGOING FISCAL IMPACT
TheEnterpriseAgreementisbrokenintothreemaincategories:SubscriptionServices(Office365
andUserLicensing);Server,SQLandAzureLicensing;andAcademicLicensing(LibraryPC’s).For
Subscriptionservices,theCitywillpaythesubscriptioncostsyearoveryearduringthesixyear
contract.ForServer,SQLandAzureLicensing,theCitywillpaythelicensingcostsdividedoverthe
firstthreeyears,andthenpayareducedamountfortheSoftwareAssuranceProgram.Forthe
AcademicLicensing,theCitywillpaythelicensingcostsdividedoverthefirstthreeyears,andthen
pay a reduced amount for the Software Assurance Program.
ThebudgetforthisexpensewillbeincludedintheFiscalYear2016-17ProposedBudgetandbe
considered by the City Council as part of the normal budget process.
ThetableonthefollowingpagesummarizesthecostfortheEnterpriseAgreementforfiscalyears
2016 to 2021.
1
Subscription Services do not fall under Software Assurance
ATTACHMENTS
Attachment A - Microsoft Enterprise Agreements
Resolution
Staff Contact: Edward Chew, Director of Information Technology Services
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Enterprise Agreement State and Local
Not for Use with Microsoft Business Agreement or Microsoft Business and Services Agreement
Contents
1.Definitions. ........................................................................................................................................... 1
2.How the Enterprise and Enterprise Subscription program works. ................................................ 3
3.Licenses for Products. ........................................................................................................................ 3
4.How to know what Product Use Rights apply. ................................................................................. 4
5.Making copies of Products and re-imaging rights. .......................................................................... 5
6.Transferring and reassigning Licenses............................................................................................. 5
7.Term and termination. ......................................................................................................................... 6
8.Restrictions on use.............................................................................................................................. 7
9.Open Source Restrictions. .................................................................................................................. 7
10.Confidentiality. ..................................................................................................................................... 8
11.Warranties. ........................................................................................................................................... 8
12.Defense of infringement and misappropriation claims. .................................................................. 9
13.Limitation of liability. .........................................................................................................................10
14.Verifying compliance. ........................................................................................................................11
15.Miscellaneous. ...................................................................................................................................11
This Microsoft Enterprise Agreement is entered into between the entities identified onthe program
signature form.
Effective date.
The effective dateof this agreement isthe effective dateof the first Enrollment orthe
date Microsoft accepts this agreement, whichever is earlier. Any reference in this agreement or an
Enrollment to "day" will be a calendar day.
This agreementconsists of (1) these agreement terms and conditions and the signature form and all
attachments identified therein, (2) the Product List, (3) the Product Use Rights applicable to Products
licensed under this agreement, (4) any Affiliate Enrollment entered into under this agreement,
Please note:
Several documents referenced in this agreement but not attached to the signature form
may be found at: http://www.microsoft.com/licensing/contracts and are incorporated by reference,
including the Product List and Product Use Rights. These documents may contain additional terms and
conditions for Products licensed under this agreement and may be changed from time to time. Customer
and/or its Affiliates should review such documents carefully, both at the time of signing and periodically, to
ensure a full understanding of all terms and conditions applicable to Products licensed.
Terms and Conditions
1.Definitions.
means
a.
with regard to Customer,
(i)
any government agency, department, office, instrumentality, division, unit or other entity
ofthe state or local government thatis supervised byoris part of Customer, or which
supervises Customer orof which Customer is a part,or which is under common
supervision with Customer;
(ii)
any county, borough, commonwealth, city, municipality, town, township, special purpose
district, or other similar type of governmental instrumentality established by the laws of
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state and located within state jurisdiction and geographic
boundaries; and
(iii)
any other entity in state expressly authorized by the laws of state
to purchase under state contracts; provided that a state and its Affiliates shall not, for
purposes of this definition, be considered tobe Affiliates ofthe federal government and
its Affiliates; and
b.
with regard to Microsoft, any legal entity that Microsoft owns, that owns Microsoft, orthatis
under common ownership with Microsoft;
means Microsoft has made Licenses for that Product available on the Product List for ordering
under a particular licensing program;
means the entity that has entered into this agreement and its Affiliates;
or on behalf of, Enrolled Affiliate through its use of the Online Services.
means an entity, either Customer or any one ofCu Affiliates, that has entered
into an Enrollment under this agreement;
means the document thatan Enrolled Affiliate submits under this agreement to place its
initial order;
means the Enrolled Affiliate and the Affiliates it chooses on its Enrollment to include in its
enterprise;
releases generally (such as service packs).
Licensee the quantity of a Product ordered. For certain Products, a
will be considered Subscription Licenses under this agreement;
L&SA means a License and Software Assurance for any Product ordered;
means the Microsoft Affiliate that has entered into this agreement oran Enrollment and its
Affiliates, as appropriate;
the Microsoft-hosted services identified in the Online Services section of the
Product List.
-based services, including pre-release or
beta versions, identified on the Product List.
means the statement published by Microsoft from time to time on the World Wide Web at
http://www.microsoft.com/licensing/contracts or at a successor site that Microsoft identifies, which
identifies the Products that are or may be made available under a program (which availability may vary by
region) and any Product-specific conditions or limitations on the acquisition of licenses for, or use of,
those Products.
spect to any licensing program, the use rights or terms of service for
each Product and version published for that licensing program at
http://www.microsoft.com/licensing/contracts or at a successor site.
and by which it measures the level of service for an Online Service.
as further described in the Product List.
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nable to the public, has
economic value as a result, and has been subject to reasonable steps under the circumstances to
maintain its secrecy;
2.Howthe Enterprise and Enterprise Subscription program works.
The Enterprise and Enterprise Subscription Program
. The Enterprise and Enterprise Subscription
Under the Enterprise program, Customer may license Products by entering into Enrollments.The
Enterprise Subscription program offers Customer the same options as the Enterprise Program, but on a
subscription basis, with an optional buy-out to obtain perpetual Licenses.
a.Enrollments.
The Enterprise program gives Customer and/or its Affiliates the ability to enter
into one or more Enrollments to order Products. Subscription Enrollments may be available
for some of these Enrollments.
b. Licenses.
The types of Licenses available are L&SA, Licenses obtained under Software
Assurance and Subscription Licenses. These License types as well as addititional License
Types are defined in the Product List.
c. How Enrolled Affiliates acquire Licenses
. An Enrolled Affiliate will acquire its Licenses
through its chosen Reseller. Orders will be made outto and submitted tothe Enrolled
Reseller. Microsoft will invoice that Reseller according to the terms inthe applicable
Enrollment.
d. Choosing and maintaining a Reseller.
Each Enrolled Affiliate must choose and maintain a
e. Pricing.
(i) Establishing Price Levels.
Each Product generally is assigned to a Product pool (e.g.,
applications, systems, or servers). Each Product pool will be assigned one of four price
levels (A, B, C, and D).
Products, Enterprise Online Services, Online Services and Additional Products ordered
under any Enrollment.
(ii) Placing Orders through Reseller.
Orders under an Enrollment will be made to the
Reseller. Microsoft will invoice the Reseller according to the terms in the applicable
Reseller and
payment terms.
f. Order Requirments.
Order Requirments are outlined in each Enrollment.
g. Management and Reporting.
Customer and/or Enrolled Affiliate may manage account
https://www.microsoft.com/licensing/servicecenter. Upon the effective date of this agreement
and any Enrollments, the contact(s) identified for this purpose will be provided access to this
site and may authorize additional users and contacts.
3.Licenses for Products.
a. General.
Enrolled Affiliate will have the number of Licenses ordered for the latest version of
a Product, and may use prior versions as permitted in the Product Use Rights, so long
Microsoft receives timely orders from Reseller for all required Licenses for such Products and
complies with applicable license terms. The Licenses obtained under an Enrollment are not
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related to any order or fulfillment of software media. The ability to use a Product ordered may
be affected by minimum hardware or software requirements.
b. Use by Affiliates.
The Enrolled Affiliate may sublicense the right to use the Products toany
Affiliates covered under its Enrollment, but Affiliate recipient of these Licenses may not
sublicense these rights and their use must be consistent with the License terms contained in
this agreement.
c. When Licenses become perpetual.
The right to run any Product licensed under an
Enrollment is temporary unless and until it becomes perpetual as follows:
(i)
A License is
the applicable initial Enrollment or renewal term during which the License was ordered
must have expired or been terminated as permitted in this agreement.
(ii)
Subscription Licenses are never perpetual. If a buy-out option is available, Enrolled
Affiliate may obtain a perpetual License by exercising the buy-out option and paying for
the License in full.
(iii)
Enrolled Affiliate will have perpetual Licenses to use the Products ordered in the latest
version available (or any prior version) as of the date of expiration, termination, or
renewal.
(iv)
All perpetual Licenses acquired under this agreement remain subject to the terms of this
agreement and such terms survive expiration or termination of this agreement or an
Enrollment.
d. Perpetual Licenses through Software Assurance.
Perpetual Licenses received through
Software Assurance supersede and replace the underlying perpetual Licenses for which
Software Assurance coverage was ordered. In the case of Early Termination, the terms in
Section 7 titled .
e. License confirmation.
This agreement, the applicable Enrollment, the Enrolled
order confirmation, and any documentation evidencing transfers of Licenses, together with
proof of payment, will be the Enrolled evidence of all Licenses obtained under its
Enrollment.
f. Reorganizations, Consolidations, and Privatizations.
If the number of Qualified Devices
or Qualified Users covered by an Enrollment changes by more than ten percent as a result of
a reorganization, consolidation, or privatization of an Enrolled Affiliate, Microsoft will work with
the Enrolled Affiliate in good faith to determine how to accommodate its changed
circumstances in the context of this agreement. If an Enrolled Affiliate consolidates with a
third party with an existing agreement or enrollment, Microsoft will work with the Enrolled
Affiliate in good faith to accommodate its changed circumstances in the context of this
agreement.
4.Howto know what ProductUse Rights apply.
a. Product Use Rights.
The Product Use Rights in effect on the effective date of an Enrollment
-current versions of each Product (excluding Online
Services). For future versions, the Product Use Rights in effect when those future versions
are first released will apply. In both cases, subsequent changes made by Microsoft to the
Product Use Rights for a particular version will
version, unless Enrolled Affiliate chooses to have such changes apply. The use rights for
Online Services and the process for updating them as the Online Services evolve are
detailed in the Product Use Rights.
b. Product Use Rights for earlier versions (downgrade).
If Enrolled Affiliate runs an earlier
version of a Product than the version that was current on the Enrollment effective date, the
Product Use Rights for the version licensed, not the version being run, will apply. However, if
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the earlier version includes components that are not part of the licensed version, any Product
components.
c. Reservation of rights.
All rights not expressly granted are reserved.
5. Making copies of Products and re-imaging rights.
a. General.
Enrolled Affiliate may make as many copies of Products, if applicable, as it needs
to distribute them within its organization. Copies must be true and complete (including
copyright and trademark notices) from master copies obtained from a Microsoft approved
fulfillment source. Enrolled Affiliate may use a third party to make these copies, but Enrolled
use reasonable efforts to notify its employees, agents, and any other individuals who use the
Products that the Products are licensed from Microsoft and subject to the terms of this
agreement.
b. Copies for training/evaluation and back-up.
For all Products other than Online Services,
Enrolled Affiliate may: (1) use up to 20 complimentary copies of any licensed Products in a
dedicated training facility on its premises for purposes of training on that particular Product,
(2) use up to 10 complimentary copies of any Products for a 60 day evaluation period, and (3)
use one complimentary copy of any licensed Product for back-up or archival purposes for
each of its distinct geographic locations. Trials for Online Services may be available if
specified in the Product Use Rights.
c. Right to re-image.
In certain cases, re-imaging is permitted using the Product media. If the
Microsoft Product is licensed (1) from an original equipment manufacturer (OEM), (2) as a full
packaged Product through a retail source, or (3) under another Microsoft program, then
media provided under this agreement may generally be used to create images for use in
place of copies provided through that separate source. This right is conditional upon the
following:
(i)
Separate Licenses must be owned from the source for each Product that is re-imaged.
(ii)
The Product, language, version, and components of the copies made must be identical to
the Product, language, version, and all components of the copies they replace and the
number of copies or instances of the re-imaged Product permitted remains the same.
(iii)
Except for copies of an operating system and copies of Products licensed under another
Microsoft program, the Product type (e.g., upgrade or full License) must be identical to
the Product type from the separate source.
(iv)
Enrolled Affiliate must adhere to any Product-specific processes or requirements for re-
imaging identified in the Product List.
(v)
Re-images made under this subsection remain subject to the terms and use rights
provided with the License from the separate source.
(vi)
This subsection does not create or extend any warranty or support obligation.
6. Transferring and reassigning Licenses.
a. License Transfers.
License transfers are not permitted, except as explicitly set forth in the
Perpetual License Transfer Form. The resale of Licenses is prohibited, including any transfer
by a Customer or its Affiliate(s) for the purpose of transferring those Licenses to an
unaffiliated third party.
b. Internal Assignment of Licenses and Software Assurance.
Licenses and Software
Assurance must be assigned to a single user or device within the Enterprise. Licenses may
be reassigned within the Enterprise as described in the Product Use Rights.
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7.Term and termination.
a. Term.
The term of this agreement will be 36 months from the Effective date unless
terminated by either party as described below. Each Enrollment will have the term provided in
that Enrollment.
.
b. Termination without cause
Either party may terminate this agreement, without cause,
upon60 days written notice. Such termination will merely terminate either s and its
ability to enter into new Enrollments under this agreement.Such termination will
not affect any Enrollment or order not otherwise terminated, and any terms of this agreement
applicable to any Enrollment or order not otherwise terminated will continue in effect with
respect to that Enrollment or order. An Enrolled Affiliate may terminate an Enrollment without
liability, penalty or further obligation to make payments if funds to make payments under the
Enrollment are not appropriated or allocated for such purpose.
c. Termination for cause.
Either party toan Enrollment may terminate itif the other party
materially breaches its obligations under this agreement, including any obligation to submit
orders or pay invoices (even if such non-payment is caused by non-appropriation of funds).
Except where the breach isby its nature not curable within 30 days, the terminating party
must give the other party 30 days notice and opportunity to cure.
If Microsoft gives such notice toan Enrolled Affiliate, Microsoft will give Customer a copy of
that notice as well and Customer agrees to assist in attempting to resolve the breach.Ifthe
breach also affects other Enrollments and cannot be resolved between Microsoft and
Customer within a reasonable period of time, Microsoft may also terminate this agreement
and all other Enrollments under it, unless the basis for termination ofthe Enrollment isnon-
appropriation of funds to the Enrolled Affiliate, in which event Microsoft may only terminate
the affected Enrollment(s).Ifan Enrolled Affiliate ceases tobe Affiliate,
Customer must promptly notify Microsoft, and Microsoft may terminate its Enrollment.
d. Early termination.
If (1) an Enrolled Affiliate terminates its Enrollment as a result of a
breach by Microsoft, or (2) if Microsoft terminates an Enrollment because the Enrolled
Affiliate has ceased tobean Affiliate of Customer, or (3) Enrolled Affiliate terminates an
Enrollment for non-appropriation of funds, or (4) Microsoft terminate an Enrollment for non-
payment due to non-appropriation of funds, thenthe Enrolled Affiliate will have the following
options:
(i)
It may immediately pay the total remaining amount due, including all installments, in
which case, the Enrolled Affiliate will have perpetual rights for all Licenses ithas ordered;
or
(ii)
It may pay only amounts dueasofthe termination date, in which case the Enrolled
Affiliate will have perpetual Licenses for:
1)
all copies of Products (including the latest version of Products ordered under SA
coverage inthe current term) for which payment hasbeen made in full, and
2)
the number of copies of Products ithas ordered (including the latest version of
Products ordered under Software Assurance coverage in current term) that is
proportional to the total of installment payments paid versus total amounts due (paid
and payable) ifthe early termination hadnot occurred.
(iii)
In the case of Early Termination under Subscription Enrollments,Enrolled Affiliate will
have the following options:
1)
For eligible products Enrolled Affiliate may obtain perpetual Licenses as described in
--out order
for those Licenses within 60 days after Enrolled Affiliate provides notice of
termination.
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2)
Where not exercising buy-out option, in the event of breach by Microsoft, Microsoft
will issue Reseller a credit for any amount paid in advance that would apply after the
date of termination.
Nothing in this section shall affect perpetual License rights acquired either in a separate
agreement orin a prior term ofthe terminated Enrollment.
e. Effect of termination or expiration.
When an Enrollment expires oris terminated,
(i)
Enrolled Affiliate must order Licenses for all copies of Products ithas run for which it has
not previously submitted an order.Any and all unpaid payments or any order of any kind,
including subscription services, remain dueand payable. Except as provided in the
subsection titled all unpaid payments for Licenses immediately
become due and payable.
(ii)
Enrolled right to Software Assurance benefits under this agreement ends ifit
does not renew Software Assurance.
f. Modification or termination of an Online Service for regulatory reasons.
Microsoft may
modify or terminate an Online Service where there is any current or future government
requirement or obligation that: (1) subjects Microsoft to any regulation or requirement not
generally applicable to businesses operating there; (2) presents a hardship for Microsoft to
continue operating the Online Service without modification; and/or (3) causes Microsoft to
believe these terms or the Online Service may be in conflict with any such requirement or
obligation. For example, Microsoft may modify or terminate an Online Service in connection
with a government requirement that would cause Microsoft to be regulated as a
telecommunications provider.
g. Program updates.
Microsoft may make a change to this program that will make it necessary
for Customer and its Enrolled Affiliates to enter into new agreements and Enrollments.
8.Restrictionson use.
Restrictions on use.
Enrolled Affiliate must not:
a.
separate and use the components of a Product on two or more computers, upgrade or
downgrade components at different times, or transfer components separately, except as
provided in the Product Use Rights;
b.
reverse engineer, decompile or disassemble any Product or Fix, except where applicable law
permits it despite this limitation; or
c.
distribute, sublicense, rent, lease, lend, or host any Product or Fix except as permitted in the
Product Use Rights or in a separate written agreement.
9. Open Source Restrictions.
Certain third party license terms require that computer code be generally (1) disclosed in source code
form to third parties; (2) licensed to third parties for the purpose of making derivative works; or (3)
may use, incorporate, modify, distribute, provide access to, or combine the computer code of the other
code to Open Source License Terms. Microsoft is not responsible for
upload code to an Online Service and allow third parties access to use or download Custom
the Online Service, provided that (1) such use is not restricted by a Supplemental Agreement or the
Product Use Rights and (2) any Open Source License Terms apply solely to Customer and their uploaded
code, and not to any code or Products provided by Microsoft. Each party warrants that it will not provide
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the other party with, or give third parties access through the Online Services to, computer code that is
governed by Open Source License Terms, except as described above.
10.Confidentiality.
Tothe extent permitted by applicable law, the terms and conditions of this agreement are confidential.
Neither party will disclose such terms and conditions, or the substance ofany discussions that led to
them, to any third party other than Affiliates or agents, orto designated or prospective resellers who: (1)
have a need to know such information in order to assist in carrying out this agreement; and (2) have been
instructed that all such information istobe handled in strict confidence.
11. Warranties.
a. Limited warranty.
Microsoft warrants that:
(i)
Online Services will perform in accordance with the applicable Service Level Agreement;
(ii)
Products other than Online Services will perform substantially as described in the
applicable Microsoft user documentation; and
b. Limited warranty term.
The limited warranty for:
(i)
to the notice requirements in the applicable Service Level Agreement;
(ii)
Products other than Online Services is one year from the date Enrolled Affiliate first uses
the Product; and
c. Limited warranty exclusions.
This limited warranty is subject to the following limitations:
(i)
any implied warranties, guarantees or conditions not able to be disclaimed as a matter of
law last for one year from the start of the limited warranty;
(ii)
the limited warranty does not cover problems caused by accident, abuse or use in a
manner inconsistent with this agreement or the Product Use Rights, or resulting from
events beyond Microsoft
(iii)
the limited warranty does not apply to components of Products that Enrolled Affiliate is
permitted to redistribute;
(iv)
the limited warranty does not apply to free, trial, pre-release, or beta products; and
(v)
the limited warranty does not apply to problems caused by the failure to meet minimum
system requirements.
d. Remedies for breach of limited warranty.
If Microsoft fails to meet any of the above limited
warranties and Enrolled Affiliate notifies Microsoft within the warranty period, then Microsoft
will:
(i)
for Online Services, provide the remedies identified in the Service Level Agreement for
the affected Online Service;
(ii)
for Products other than Online Services, at its option either (1) return the price paid or (2)
repair or replace the Product; and
remedies are required to be provided under applicable law.
e. DISCLAIMER OF OTHER WARRANTIES. OTHER THAN THIS LIMITED WARRANTY,
MICROSOFT PROVIDES NO OTHER EXPRESS OR IMPLIED WARRANTIES OR
CONDITIONS. MICROSOFT DISCLAIMS ANY IMPLIED REPRESENTATIONS,
WARRANTIES OR CONDITIONS, INCLUDING WARRANTIES OF MERCHANTABILITY,
FITNESS FOR A PARTICULAR PURPOSE, SATISFACTORY QUALITY, TITLE OR NON-
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INFRINGEMENT. THESE DISCLAIMERS WILL APPLY UNLESS APPLICABLE LAW
DOES NOT PERMIT THEM.
12. Defense of infringement and misappropriation claims.
a.
Microsoft will defend Enrolled Affiliate against any
claims made by an unaffiliated third party that any Product or Fix that is made available by
unlawful use of its Trade Secret. Microsoft will also pay the amount of any resulting adverse
final judgment (or settlement to which Microsoft consents). This section provides Enrolled
b. Limitations on defense obligation.
the claim or award is based on:
(i)
Customer Data, code, or materials provided by Enrolled Affiliate as part of an Online
Service;
(ii)
or Fix after Microsoft notifies it to discontinue that
use due to a third party claim;
(iii)
or Fix with a non-Microsoft product, data or
business process;
(iv)
damages attributable to the value of the use of a non-Microsoft product, data or business
process;
(v)
modifications that Enrolled Affiliate makes to the Product or Fix;
(vi)
redistribution of the Product or Fix to, or its use for the benefit of, any
unaffiliated third party, except as expressly permitted by the Product Use Rights;
(vii)
so; or
(viii)
any Trade Secret claim, where Enrolled Affiliate acquires the Trade Secret (1) through
improper means; (2) under circumstances giving rise to a duty to maintain its secrecy or
limit its use; or (3) from a person (other than Microsoft or its Affiliates) who owed to the
party asserting the claim a duty to maintain the secrecy or limit the use of the Trade
Secret.
Enrolled Affiliate will be responsible for any costs or damages that result from any of these
actions.
c. Specific rights and remedies in case of infringement.
(i)
If Microsoft receives
information concerning an infringement claim related to a Product or Fix, Microsoft may,
at its expense and without obligation to do so, either:
1)
procure for Enrolled Affiliate the right to continue to use the allegedly infringing
Product or Fix; or
2)
modify the Product or Fix, or replace it with a functional equivalent, to make it non-
infringing, in which case Enrolled Affiliate will immediately cease use of the allegedly
infringing Product or Fix after receiving notice from Microsoft.
(ii)
If, as a result of an
or Fix that is made available by
Microsoft for a fee is enjoined by a court of competent jurisdiction, Microsoft will, at its
option:
1)
procure the right to continue its use;
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2)
replace it with a functional equivalent;
3)
modify it to make it non-infringing; or
4)
refund the amount paid (or, for Online Services, refund any amounts paid in advance
for unused Online Services) and terminate the license or right to access the infringing
Product or Fix.
d. Responsibility.
Enrolled Affiliate will be responsible for any costs or
damages arising from any claims made by an unaffiliated third party that:
(i)
any Customer Data or non-
tentional
unlawful use of its Trade Secret; or
(ii)
Additional Use Right and Restrictions.
Enrolled Affiliate must pay the amount of any resulting adverse final judgment (or settlement
to which Enrolled Affiliate consents).
e. Obligations of protected party.
Enrolled Affiliate must notify Microsoft promptly in writing of
notify
ResponsibilityTo the extent permitted by applicable law, where Enrolled Affiliate y
invokes its right to protection it must (1) give Microsoft sole control over the defense or
settlement; and (2) provide reasonable assistance in defending the claim. Microsoft will
reimburse Enrolled Affiliate for reasonable out of pocket expenses that it incurs in providing
assistance.
13.Limitationof liability.
a. Limitation on liability.
To the extent permitted by applicable law, the liability of Microsoft
and Enrolled Affiliate, their respective Affiliates and contractors arising under this agreement
is limited to direct damages up to (1) for Products other than Online Services, the amount
Enrolled Affiliate was required to pay for the Product giving rise to that liability and (2) for
Online Services, the amount Enrolled Affiliate was required to pay for the Online Service
giving rise to that liability during the prior 12 months. In the case of Products provided free of
charge, or code that Enrolled Affiliate is authorized to redistribute to third parties without
apply regardless of whether the liability is based on breach of contract, tort (including
negligence), strict liability, breach of warranties, or any other legal theory. However, these
monetary limitations will not apply to:
(i)
(ii)
that of its employees or its agents, and awarded by a court of final adjudication (provided
(iii)
liabilities arising out of any breach by either party of its obligations under the section
Customer Data shall in all cases be limited to the amount Enrolled Affiliate paid for the
Online Service giving rise to that liability during the prior 12 months;
(iv)
employees or agents, or for fraudulent misrepresentation; and
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(v)
tellectual property rights.
b. EXCLUSION OF CERTAIN DAMAGES. TO THE EXTENT PERMITTED BY APPLICABLE
LAW, WHATEVER THE LEGAL BASIS FOR THE CLAIM, NEITHER PARTY, NOR ANY OF
ITS AFFILIATES, OR CONTRACTORS, WILL BE LIABLE FOR ANY INDIRECT,
CONSEQUENTIAL, SPECIAL, OR INCIDENTAL DAMAGES, OR DAMAGES FOR LOST
PROFITS, REVENUES, BUSINESS INTERRUPTION, OR LOSS OF BUSINESS
INFORMATION ARISING IN CONNECTION WITH THIS AGREEMENT, EVEN IF ADVISED
OF THE POSSIBILITY OF SUCH DAMAGES OR IF SUCH POSSIBILITY WAS
REASONABLY FORESEEABLE. HOWEVER, THIS EXCLUSION DOES NOT APPLY TO
CONFIDENTIALITY OBLIGATIONS (EXCEPT TO THE EXTENT THAT SUCH VIOLATION
IGATIONS IN THE SECTION TITLED
c. Affiliates and Contractors.
Neither Microsoft nor Enrolled Affiliate shall bring any action
behalf
in this agreement.
14.Verifying compliance.
a. Right to verify compliance.
Enrolled Affiliate must keep records relating to the Products it
and its Affiliates use or distribute. Microsoft has the right, to the extent permitted by
applicable law,
expense.
b. Verification process and limitations.
To verify compliance, Microsoft will engage an
independent auditor, which will be subject to a confidentiality obligation. Verification will take
place upon not fewer than 30 days notice, during normal business hours and in a manner that
do
promptly provide the independent auditor with any information it reasonably requests in
furtherance of the verification, including access to systems running the Products and
evidence of Licenses for Products Enrolled Affiliate hosts, sublicenses, or distributes to third
-
audit questionnaire relating to the Products Enrolled Affiliate and any of Affiliates use or
distribute, but reserve the right to use a verification process as set out above.
If Microsoft undertakes verification and does not find material unlicensed use (License
shortage of 5% or more per Product), Microsoft will not undertake another verification of the
same entity for at least one year. Microsoft and the independent auditors will use the
determine whether Enrolled Affiliate are in compliance with the license terms for the
Products. By invoking the rights and procedures described above, Microsoft does not waive
means permitted by law.
c. Remedies for non-compliance.
If verification or self-audit reveals any unlicensed use,
Enrolled Affiliate must promptly direct its Reseller to order sufficient Licenses to cover such
use. If material unlicensed use is found, Enrolled Affiliate must reimburse Microsoft for the
costs Microsoft has incurred in verification and acquire the necessary additional Licenses at
single retail license cost within 30 days.
15. Miscellaneous.
a. Notices to Microsoft.
Notices, authorizations, and requests in connection with this
agreement must be sent by regular or overnight mail, express courier, or fax to the addresses
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and numbers listed on the signature form and in this agreement. Notices will be treated as
delivered on the date shown on the return receipt or on the courier or fax confirmation of
delivery.
Copies should be sent to:
Microsoft Corporation
Legal and Corporate Affairs
Volume Licensing Group
One Microsoft Way
Redmond, WA 98052
USA
Via Facsimile: (425) 936-7329
Microsoft may provide information about upcoming Enrollment deadlines and Online Services
in electronic form. Such information may be provided by email to contacts provided by
Enrolled Affiliate under an Enrollment, or through a web site Microsoft identifies. Notice by
email is given as of the transmission date.
b. Assignment.
Either party may assign this agreement toan Affiliate only.Assignment will
not relieve the assigning party of its obligations under the assigned agreement.If either party
assigns this agreement, it must notify the other party ofthe assignment in writing.
c. Severability.
If a court holds any provision of this agreement tobe illegal, invalid or
unenforceable, the rest ofthe document will remain in effect and this agreement will be
amended to give effect tothe eliminated provision to the maximum extent possible.
d. Waiver.
A waiver ofany breach of this agreement isnot a waiver of any other breach.Any
waiver must bein writing and signed byan authorized representative ofthe waiving party.
e. Applicable law; Dispute resolution.
The terms of this agreement will be governed bythe
laws of Enrolled state, without giving effect to its conflict of laws.Disputes relating
to this agreement will be subject to applicable dispute resolution laws of Enrolled
state.
f. This agreement isnot exclusive.
Customer is free to enter into agreements to license, use
or promote non-Microsoft software.
g. Entire agreement.
This agreement, the Product List, all Enrollments under this agreement,
and the Product Use Rights constitute the entire agreement concerning the subject matter
and supersede any prior or contemporaneous communications. Inthe case of a conflict
between any documents referenced in this agreement that is not expressly resolved in the
documents, their terms will control in the following order: (1) these terms and conditions and
the accompanying signature form; (2) an Enrollment; (3) the Product List; (4) the Product Use
Rights; (5) any other documents; and (6) all orders submitted under this agreement.
h. Survival.
Provisions regarding ownership and license rights, fees, Product Use Rights,
restrictions on use, evidence of perpetual licenses, transfer of licenses, warranties, defense
protect each other, limitations of liability, confidentiality, compliance verification, obligations
will survive termination or expiration of this agreement and of any agreement in which they
are incorporated.
i.No transfer of ownership.
Microsoft doesnot transfer any ownership rights inany licensed
Product.
j. Free Products
.Itis Microsoft's intent that the terms of this agreement and the Product Use
Rights bein compliance with all applicable federal law and regulations.Any free Product
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provided to Enrolled Affiliate is for the sole use and benefit ofthe Enrolled Affiliate, andisnot
provided for use byor personal benefit of any specific government employee.
k. Amending the agreement.
This agreement (except the Product List and the Product Use
Rights) can be changed only byan amendment signed by both parties.
l. Resellers and other third parties cannot bind Microsoft.
Resellers and other third parties
do not have authority to bind or impose any obligation or liability on Microsoft.
m. Privacy.
Microsoft and Customer will comply with all applicable privacy and data protection
laws and regulations. Customer may choose to provide personal information to Microsoft on
administrators) as part of this agreement. Customer represents and warrants that it has and
will comply with any applicable laws to provide notices to or obtain permissions from any
such individuals to allow sharing of their personal information with Microsoft for the purpose
purposes of administering its agreements, the business relationship and related services and
ted
representatives, resellers, distributors, and administrators for such purposes, including
The personal information Customer provides in connection with this agreement will be used
and protected according to the privacy statement available at
https://www.microsoft.com/licensing/servicecenter to the maximum extent permitted by
applicable law. Product-specific privacy commitments are described in the Product Use
Rights.
n. Natural disaster.
In the event of a natural disaster, Microsoft may provide additional
assistance or rights by posting themonhttp://www.microsoft.comat such time
o. Copyright violation
.Except as set forth inthe section above entitled and
reassigning the Enrolled Affiliate agrees to pay for, and comply with the terms of
this agreement and the Product Use Rights, for the Products it uses.Except tothe extent
Enrolled Affiliate is licensed under this agreement, it will be responsible for its breach of this
contract and violation of copyright inthe Products, including payment of License
fees specified in this agreement for unlicensed use.
p. U.S. export jurisdiction.
Products and Fixes are subject to U.S. export jurisdiction.
Customer will comply with all U.S. Export Administration Regulations and International Traffic
in Arms Regulation requirements as well as all end-user, end-use, and destination restrictions
issued by the U.S. and other governments applicable to this agreement. For additional
information, see http://www.microsoft.com/exporting
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COUNCIL RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTAAUTHORIZING THE CITY MANAGER, OR
DESIGNEE, TO EXECUTE CONTRACTSFOR SERVICE
WITH MICROSOFT CORPORATION FOR SOFTWARE,
SUBSCRIPTION AND LICENSING SERVICES UTILIZING
THE COUNTY OF RIVERSIDE ENTERPRISE AGREEMENT
WITH MICROSOFT CORPORATION #01E73134
AMENDMENT ID #CTX-CA-FSILVER-CORIV43;AND
APPROPRIATING $372,628TO THE FISCAL YEAR2015/2016
INFORMATION TECHNOLOGY SERVICES SUPPLIES AND
SERVICES BUDGET
WHEREAS,the City’s Information and Technology Services (ITS) Department has
undertaken a Technology Improvement Program to methodically upgrade all technology systems
throughout the City to current industry standards; and
WHEREAS, as part of the upgrade process, the City will need to upgrade licensing for
desktop PC’s and servers to latest versions of Microsoft operating system environments; and
WHEREAS, the City is also desirous of implementing Office365, which would
standardize the office productivity suite city-wide, and vastly upgrade the email system for the
City and provide enhance productivity tools not currently available in the current City IT
configuration; and
WHEREAS, the City wishes to enter into an Enterprise Agreement with Microsoft
Corporation utilizing a County of Riverside Enterprise Agreement and take advantage of
substantial licensing/subscription cost reductions; and
WHEREAS, well over 800 governmental agencies throughout the State of California
have taken advantage of the County of Riverside Enterprise Agreement; and
WHEREAS, beyond the Office365 and operating system licensing, the Microsoft
Enterprise Agreement will provide additional tools and services for the City to improve upon the
delivery of IT services to the employees and citizens.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it authorizesand directs the City Manager, or designee, to execute a contractfor
service with Microsoft Corporation for software, subscription and licensing agreements utilizing
the County of Riverside Enterprise Agreement with Microsoft Corporation “#01E73134
Amendment ID #CTX-CA-FSILVER-CORIV43,” in the form presented with such minor
modifications as the City Attorney may approve or require, and appropriates$372,628 to
FY2015 -2016 Information Technology Services Supplies and Services to be offset by one-time
Sales Tax reveues.
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Presented byApproved as to form by
Edward ChewGlen R. Googins
Director of Information TechnologyCity Attorney
Services
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City of Chula Vista
Staff Report
File#:16-0178, Item#: 7.
CONSIDERATIONOFAPPROVINGAGREEMENTSFORTHELAKEFESTEVENTAND5KFUN
RUN/WALK
A.RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROVINGTHE
AGREEMENTBETWEENTHECITYOFCHULAVISTAANDKELLYLANNOMEVENT
MANAGEMENTFORUPTO$9,700TOCOORDINATETHELAKEFESTEVENTAND
APPROVING UP TO THREE, ONE-YEAR EXTENSIONS
B.RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROVINGTHE
AGREEMENTBETWEENTHECITYOFCHULAVISTAANDOMARLOZANOFORAFEE
TOTALING15PERCENTOFTHEREGISTRATIONFEESCOLLECTEDTOCOORDINATE
THELAKEFEST5KFUNRUN/WALK;APPROVINGUPTOTHREE,ONE-YEAR
EXTENSIONS;ANDAPPROPRIATING$4,000TOTHEOFFICEOFCOMMUNICATIONS
SUPPLIESANDSERVICESBUDGETINTHEGENERALFUNDBASEDONANTICIPATED
EVENT FEES (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the resolutions.
SUMMARY
TheCityCouncilhasapprovedLakeFest,aCity-sponsoredeventtobeheldattheOlympicTraining
Center(OTC).TheLakeFesteventwillbeheldSeptember24,2016.Theeventstartswitha5KFun
Run/WalkattheOTCandthencontinueswithafestivalwithmusic,sportsdemonstrations,family
activities,foodtrucksandmore.Theeventwillpromoteentertainment,recreation,sportsandoutdoor
activitiesattheOTC.EventplanningservicesareneededtocoordinatetheinauguralLakeFest
event.
ENVIRONMENTAL REVIEW
Environmental Notice
TheProjectqualifiesforaClass23CategoricalExemptionpursuanttoSection15323(Normal
OperationsofFacilitiesforPublicGatherings)oftheCaliforniaEnvironmentalQualityActState
Guidelines.
Environmental Determination
TheDirectorofDevelopmentServiceshasreviewedtheproposedprojectforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheprojectqualifiesforaClass
23CategoricalExemptionpursuanttoSection15323(NormalOperationsofFacilitiesforPublic
Gatherings)oftheStateCEQAGuidelinesbecauseitisatemporaryeventthatwouldnothaveany
permanent effects on the environment. Thus, no further environmental review is required.
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File#:16-0178, Item#: 7.
BOARD/COMMISSION RECOMMENDATION
Not applicable
DISCUSSION
TheCityCouncilapproveda$10,000CitysponsorshipfortheLakeFesteventtobeheldon
September24,2016.CouncilmemberJohnMcCannistheCouncilleadforsponsorshipand
fundraisingactivities.Theeventstartswitha5KFunRun/WalkattheOTCandthencontinueswitha
festival with music, sports and family activities, food trucks and more.
ThesuccessofLakeFest2016dependsuponexpertcoordinationandplanningwithCityofChula
VistaandOTCstaff,vendors,musicalgroups,festivalparticipants,andothers.TheOfficeof
CommunicationssolicitedproposalsfromeventplanningfirmstocoordinateaLakeFestfunrun/walk
andafestival.Acommitteereviewedtheproposalsreceivedandselectedtwoeventplannersfor
LakeFestactivities.KellyLannomEventManagementwasselectedtocoordinatethelogisticsofthe
LakeFesteventincludingsecuringmusicacts,vendors,coordinatingsportsactivities,kidsevents,
andotheractivities.KellyLannomhasexperiencecoordinatingeventsforThirdAvenueVillage
Association,KPBS,AnheuserBusch,andotherorganizations.OmarLozanowasselectedto
coordinatethe5Kfunrun/walk.Hehascoordinatedanumberofcompetitiveandnon-competitive
bicyclingandrun/walkevents.Theattachedresolutionsareforapprovalofanagreementwitheach
of the event planners: Kelly Lannom Event Management and Omar Lozano.
PotentialCityrisksandliabilitieswillbemitigatedthroughstandardlevelsofinsurancerequiredofthe
event planners.
DECISION-MAKER CONFLICT
Staffhasdeterminedthattheactioncontemplatedbythisitemisministerial,secretarial,manual,or
clericalinnatureand,assuch,doesnotrequiretheCityCouncilmemberstomakeorparticipatein
makingagovernmentaldecision,pursuanttoCaliforniaCodeofRegulationsTitle2,section18704(d)
(1).Consequently,thisitemdoesnotpresentaconflictofinterestunderthePoliticalReformAct
(Cal. Gov't Code § 87100, et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofany
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.TheLakeFestevent
willattractresidentsandvisitorstotheOlympicTrainingCenterforrecreationandentertainmentin
easternChulaVista.TheconnectedCommunityGoalemphasizesactivities,likeLakeFest,that
enrich the community’s quality of life.
CURRENT YEAR FISCAL IMPACT
TheOfficeofCommunicationshas$10,000remainingfundsavailableforspecialevents.The
contractsbeingconsideredinthisitemtotalapproximately$14,000whichisgreaterthanthefunds
currentlyavailable.Thedifferenceisanticipatedtobefundedbysponsorshipfunds,registration
fees,andrevenuegeneratedfromLakeFest2016.Ifsufficientfundsarenotgeneratedfromthe
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File#:16-0178, Item#: 7.
event, there may be a General Fund impact.
ONGOING FISCAL IMPACT
Atthistime,therearenoanticipatedon-goingimpacts.Anyfutureeventswillbebroughtbackfor
Council consideration.
ATTACHMENTS
Kelly Lannom Event Management Agreement
Omar Lozano Agreement
Staff Contact: Olga Berdial
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND KELLY LANNOM
EVENT MANAGEMENT FOR UP TO $9,700 TO
COORDINATE THE LAKEFEST EVENTAND APPROVING
UP TO THREE, ONE-YEAR EXTENSIONS
WHEREAS, the City of Chula Vista is actively engaged in establishing signature
community events that attract residents and visitors; and
WHEREAS, LakeFest is a day-long festival at the Olympic Training Center with a fun
run/walk, music performances, vendors, community performances, interactive activities for
children, and more, which will attract residents and visitors to Chula Vista and the Olympic
Training Center;and
WHEREAS, the success of the LakeFest event, scheduled for September 24, 2016
depends upon expert coordination and planning with vendors; collectingfee payments; and
coordinating event logistics; and
WHEREAS, the City requires third-party accounting assistance to collect and manage
funds from booth fees and other fees;and
WHEREAS, the City solicited proposals for an event planning consultant to coordinate
LakeFest activities, and the committee selected Kelly Lannom Event Management as most
qualifiedto coordinate the LakeFest event; and
WHEREAS, Kelly Lannom Event Management warrantsand representsthat it is
experienced and staffed in a manner such that it will deliver the services required by the City in
accordance with the time frames and the terms and conditions of theAgreement;and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Chula Vista
that it approves the Agreement between the City and Kelly Lannom Event Management for up to
$9,700 to coordinate the LakeFest event, in the form presented, with such minor modifications as
may be required or approved by the City Attorney, a copy of which shall be kept on file in the
Office of the City Clerk, and authorizes and directs the City Manager to execute the same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
authorizes and directs the City Manager to extend the Agreement for up to three (3) additional
one (1) year terms, with any necessary amendments that are mutually agreeable to the parties, by
providing written notice to Consultant no fewer than sixty (60) days before the end of any one-
year term.
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Presented byApproved as to form by
_______________________________
Gary HalbertGlen R. Googins
City ManagerCity Attorney
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE AGREEMENT BETWEEN
THE CITY OF CHULA VISTA AND OMAR LOZANO FOR A
FEE TOTALLING 15% OF THE REGISTRATION FEES
COLLECTED TO COORDINATE THE LAKEFEST 5K FUN
RUN/WALK; APPROVING UP TO THREE, ONE-YEAR
EXTENSIONS; AND APPROPRIATING $4,000 TO THE
OFFICE OF COMMUNICATIONS SUPPLIES AND SERVICES
BUDGET IN THE GENERAL FUND BASED ON
ANTICIPATED EVENT FEES
WHEREAS, the City of Chula Vista is actively engaged in establishing signature
community events that attract residents and visitors; and
WHEREAS, LakeFest is a day-long festival at the Olympic Training Center with a fun
run/walk, music performances, vendors, community performances, interactive activities for
children, and more, which will attract residents and visitors to Chula Vista and the Olympic
Training Center;
WHEREAS, the success of the LakeFest Fun Run/Walk, scheduled for September 24,
2016depends upon expert coordination and planning with vendors; collectingregistration and
fee payments; coordinating run/walk race logistics; and,
WHEREAS, the City requires third-party accounting assistance to collect and manage
funds from registration fees; and
WHEREAS, the City solicited proposals for a fun run/walk planning consultant to
coordinate the LakeFestFun Run/Walk and the committee selected Omar Lozanoas the most
qualified; and
WHEREAS, Omar Lozanowarrantsand representsthat he isexperienced and staffed in a
manner such that hewilldeliver the services required by theCity in accordance with the time
frames and the terms and conditions of theAgreement.
WHEREAS, staff also is seeking the Council’s approval of an appropriation of $4,000
from the General Fund to the Office of CommunicationsSupplies and Services budget for
payment to Omar Lozano, which is to be reimbursed from LakeFest 2016fees.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Chula Vista
that it approves the Agreement between the City and Omar Lozanofor a fee totalling 15% of the
registration fees collectedtocoordinate the LakeFest 5K Fun Run/Walk,in the form presented,
with such minor modifications as may be required or approved by the City Attorney, a copy of
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which shall be kept on file in the Office of the City Clerk, and authorizes and directs the City
Manager to execute the same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it
authorizes and directs the City Manager to extend the Agreement for up to three (3) additional
one (1) year terms, with any necessary amendments that are mutually agreeable to the parties, by
providing written notice to Consultant no fewer than sixty (60) days before the end of any one-
year term.
BE IT FUTHER RESOLVED by the City Council of the City of Chula Vista that it
approves an appropriation from the General Fund to the Office of Communications Supplies and
Services Budget of $4,000.
Presented byApproved as to form by
_______________________________
Gary HalbertGlen R. Googins
City ManagerCity Attorney
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