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HomeMy WebLinkAbout2015-11-18 BOLT MINS ta.!%talibr ry.com >" `l } PUBLIC LIBRARY MINUTES CITY OF CHULA VISTA CHULA VISTA BOARD OF LIBRARY TRUSTEES NOVEMBER 18, 2015 CIVIC CENTER BRANCH LIBRARY 4:00 PM 365 F STREET, CHULA VISTA, CA 91910 BOARD MEMBERS PRESENT: CHAIR BRIAN YOUNG, VICE-CHAIR ELVA MELLOR, AND TRUSTEE MARYANN HERNANDEZ BOARD MEMBERS ABSENT: TRUSTEE STEPHEN KALALUHI CITY STAFF PRESENT: LIBRARY DIRECTOR BETTY WAZNIS, AND FISCAL OFFICE SPECIALIST ALICIA BALCAZAR PUBLIC PRESENT: NONE CALL TO ORDER/ ROLL CALL Chair Young called the meeting to order at 4:00 p.m. I. APPROVAL OF MINUTES Motion made by Vice-Chair Mellor and seconded by Trustee Hernandez to approve the meeting minutes from September 16, 2015. Motion carried (3-0). II. APPROVAL OF ABSENCE Motion made by Vice-Chair Mellor and seconded by Trustee Hernandez to approve the absences of Chair Young and Trustee Canedo from the September 16, 2015 meeting. Motion carried (3-0). III. NEW BUSINESS A. Update on Homeless Issues Lt. Mark Jones and Sgt. Henry Martin were not able to attend the meeting and will be rescheduled for the next meeting. Director Waznis reviewed what they were going to talk about. Why homeless is growing in Chula Vista. The issue is not that they are using the library but that they are doing bad things outside and inside the library. Chair Young is interested in what kind of resources the homeless use at the library. Living in the library is not okay but using the computer is encouraged. What is appropriate and what is not appropriate? What is their need in terms of the library, and how does that affect the rest of the population in the library? Is there a need to set aside resources for the homeless? Vice-Chair Mellor wants to know how we can help them more without affecting the rest of the population in the library, especially for South and Civic. 1 MINUTES BOARD OF LIBRARY TRUSTEES Director Waznis stated that our concerns are safety and that the police agree. We do not turn the homeless away but there are bad connotations to the homeless. We need help from the police with those concerns. The police want to support the prosecution of shopping cart theft. The homeless do not own the cart only the things inside them. Library is part of a bigger social problem. Director Waznis mentioned the community collaborate group brochure and said she will bring some to the next meeting. Chair Young asked how the library keeps records of complaints. Director Waznis stated people don't complain they just don't come back. Vice-Chair Mellor suggested a survey with general questions. Trustee Hernandez suggested survey pop ups on computer or Wi-Fi. B. Resignation of William Canedo Motion made by Vice-Chair Mellor and seconded by Chair Young to approve his resignation. Motion carried (3-0). We regretfully accept his resignation. IV. OLD BUSINESS A. Update on Joint Meeting with Friends of the Chula Vista Library Executive Board and the Chula Vista Public Library Foundation Vice-Chair Mellor and Director Waznis reported that the Friends and the Foundation were in favor of the joint meeting and were very receptive to the idea. Director Waznis suggested moving the meeting from January 31, 2016 to January 27, 2016 because the museum will have a grand preview opening. Motion made by Trustee Hernandez and seconded by Vice-Chair Mellor to approve the scheduling of a special meeting on March 9, 2016 from 2:30 pm to 3:30 pm. Motion carried (3-0). Trustee Hernandez suggested the agenda should consist of a bullet point to meet and greet on an open discussion about shared goals. B. Update on School District Partnerships Vice-Chair Mellor reported she has not heard from the School District and she does not know if they have hired anyone new yet. Director Waznis reported she and Branch Manager Whatley attended a meeting where they presented a Prezi and highly impressed them. She reported that the library has updated their computer access cards and explained their function. Superintendent Janning was on board with the idea of giving students the computer card so that they can sign up on tutor.com. The Library's IT department is currently working with the Sweetwater IT department to make their iPads available in the library with the library's programs. 2 MINUTES BOARD OF LIBRARY TRUSTEES C. Update on "Thinkabit" Lab Director Waznis and Trustee Hernandez went to the lab at Feaster Elementary School and liked it a lot. They thought it was a great combination of science and teaching. They're going to Qualcomm for the STEM lab. Trustee Hernandez believes it is feasible and will be interesting what the execution will look like. Director Waznis reported the city is willing to give a staff member and they want to know what kind of money it is going to need. Director Waznis went with the Mayor to the tour of the arts workshop "A Reason To Survive (ARTS). It was very inspiring and has been on for 15 years. Students that are struggling are referred there to have art in their life and to learn skills. Chair Young addressed the fact that the library has all these projects on a facility that's wearing down. Are they using them to remodel the facility? Director Waznis stated that the city is proposing tax or bond measure for infrastructure and she wants the library to be part of that. A focus group wanted to support the library favorable. It should happen by 2016. Trustee Hernandez proposed that Thinkabit should be an experience from the moment you walk in to the moment you walk out (i.e., no empty sad rooms.) Chair Young stated that the friends, the foundation and the board are willing to commit but the political leadership of the city has to commit to move forward with the program. Vice-Chair Mellor thinks the special meeting is going to bring them together on this topic V. LIBRARY DIRECTOR'S REPORT A. Museum has beautiful mural of the 100 year anniversary of The Great Otay Flood. The library wants to host a preview event with politicians. A big and beautiful event staged outside if the auditorium renovations are not completed by then. B. Star News is almost ready. When it is completed, the library will have free access to it. C. Millennium Library The City is working on it faster than the library expected. It will possibly be done in 2 years. It will be an office and city center complex. There is a chance to keep both libraries (Otay and Millennium) but there are a lot of circumstances. We will know when the lease is done and hopefully we can keep both. D. The auditorium is officially closing tomorrow Thursday November 18, 2015 for the renovations. 3 MINUTES BOARD OF LIBRARY TRUSTEES VI. COMMUNICATIONS A. Friends of the Chula Vista Library - None B. Chula Vista Public Library Foundation - None C. Public Comments - None D. Written Comments— None E. Board Comments 1) Chair Young said thank you as always. 2) Motion made by Chair Young and seconded by Vice-Chair Mellor to approve cancelling the December 16, 2015 meeting. The next meeting will be on January 20, 2016. Motion carried (3-0). VII. ADJOURNMENT Chair Young adjourned the meeting at 4:58 p.m. The next Board of Library Trustees meeting will be on Wednesday, January 20, 2016 beginning at 4:00 p.m. at the Civic Center Branch Library. Minutes submitted by Alicia Balcazar 4