HomeMy WebLinkAbout2016-01-26 Item 6 - Signed Agreement � � - I`1�� (�
_- . _ 57��.;,ed agr�ct�.e,�t
- -- � ACN: [OB1'AIN-FROM CITY'CLEt2IC X5961)
• � Agreemeot behveen =_ -
City of Chula Vista � _ -
and
- � '� " - Center for Sustainable Ene
_ �'�
� : 'To`Provide Support in Implementing the City of Ghula Vista's 2016 Sustainable "
' - Gommdnities`Program' `
y - ' �
This agreement (Agreement), effective on:'the date.of execation, is beriveen tfie City-related
entity 'whose"name and business form-is indicated on Ezhi6it A;Paragraph 2, (City), and the
entity whose name, business form, place of business and telephone numbers aze indicated on
ExhibitA,-Pazagraphs4 through 6, (Consultant), and is made.with reference to the following
facts: ' - . - �
- .. � RECITALS , . . .- ---
WHEREAS, the Ciry of Cfiula Vista participates in a Local Govemment Partnerslup
LGP) with San Diego Gas and Electric ( SDGE) to promote energy efficiency in the City of
Chula Vista and a portion of the LGP activities focus on Sustainable Communities; and
WIIEREAS, the City entered into an agreement with SDGE for the 2016 LGP funding
cycle, with certain goals and objectives for its Sustainable Communities Program; and
" WHEREAS, due to energy efficiency-related code changes and an increase in economic
activity, staff�has hired a consultant to support the implemeniarion of its SCP goals and
objecdves; and •
WIIEREAS, the Center for Sustainable Energy ( CSE) responded to a Request, for
Proposals and was selected in 2014, for the purpose of assisting the City in implementing its
Sustainable Communities Program (2014-5); and
WHEREAS, due to CSE' s unique qualifications and energy efficiency expertise, the City
accomplished the following in 2015: held 15 trainings on various energy efficiency topics
• (trained over 200�attendees); provided one-on-one support for energy efficient design to staff and
to the development community; and developed educational tools such as energy code and green
building code correction lists, checklists, and website updates. Based on this unique experience,.
resulting in the City's interests being materially better served by continuing its paRnership with
CSE, within the meaning of Chula Vista Municipal Code secrion 2.56.070( B)(3) and (4), the
Center for Sustainable Energy has been selected to continue assisting the City in its Sustainable -
Communiries efforts for 2016; and
WI�REAS,ihe cost for the proposed scope of work is approximately$150,000; and
_, _ VVHEREAS, the Agreement will not impact the City' s General Fund, since these funds
aze an eligible expense under the Local Govemment Partnership and will be fiilly reimbursed;
and
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Txro Pvp�Agretmen!BdwYtn the CFry of Ckula�''ctta and Centerlor SnstaiMble EKrevW Imolement the 1016 SCP
. - �. �: ,�_.� � . - ACN: [Oi3'�'AIN`F�{Oi?r1,CI�?Yf'LERKX5961]
WHEREAS, the project qualifies.for.an.Exemption pursuant to Section, 15061 (b)(3) of
the Califorriia Erivironmental Quality4AcfState�Guidelines; and
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WHEREAS,� Consultant warrant§':and,represents that:�it:is experienced and �staffed,in a'
manner such that.it can deli'ver.the services required of Cons"ultazit to�City id.accoidance;witli the j
time framesand the"temis and condrtions;of ttus Qgreemedt:f ; "' ' ' ' '
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7WO Parry Agreement Bdween fhe Ciry olChula YraW cndCenrer(or Sustninoble E� ,Ky_tn[mDlemertt the 2016 SCP ,
ACN: (OBTAIN �'IiO:�t'C�TY CLERI{ X5961]
. OBLIGATORY.PROVISIOIVS PAGES
NOW; THEREFORE, for valuable consideration the City and Consultant do'hereby mutually
agree as`followsi - . ' , -�
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All of the Recitals a6ove are incorporated into this Agreement by thi's reference.
_— , - -- ,- , - _
-- ;' ARTICLE I: CONSULTANT'S OBLIGATIOIr'S
A. General � • . - �
1. General Duties. Consultant,shall perform all of the services described on ExhibitA,
` '�Paragrdph 7 (Geneial Duties):
2. Scope of Work and Schediile. In perfor¢iing aud delivering the General Duties,
Consultant shall also perform the services, and deliver to Ciry the "Deliverables"
described in Exhibit A, Pazagraph 8, entiUed "Scope of VVork and Schedule," according
to, and within the time frames set forth' in E?chibit:A,_Pazagraph 8, Ume being of the
essence of tlus agieeaient.-'Ihe General Duties and the work and Deliverables required in
the Scope of Work and Schedule shall be referred to as the"Defined Services." Failure to
complete the Defined Services by the times indicated does not, except at the option of the
City,terminate tlils P:gceement.
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a. �Reductions in Scope�oj Work City may 'independendy, or upon request from
` � Consultant, from time to time, reduce the Defined Services to be performed by the
Consultant under this A'greement. Upon doing sq City and Consultant agree to meet
in'good faith and confer for the purpose of negotiating a corresponding reduction in
- tlie compensation associated with the reduction. '
. b. Additional Services. In addition to performing the Defined Services, City may
require Consultant to.perform additional consulting services related to the Defined
Services (Addirional Services), and upon doing so in writing, if they aze within the
scope of services offered by Consultant, Consultant shall perform same on a time and
materials basis at the iates set forth in the "Rate Schedule" in E�ibit A,
' ' `"''Paragraph 10(C), unless a separaie fixed fee �is otherwise ageed upon. All
compensation for Additional Services shall be paid monthly as billed.
3. Standard'of Caze. The Consultant expressly warrants that the work to be performed
pursuant to this Agreement, whether Defined Services or Additional Services, shall be
_ performed in accoidance with tha standard of care ordinarily exercised by membecs of
the profession currently practicing under similaz conditions arid in sunilaz locations.
a. No Waiver ofStandard ofCare. Where approval by City is required, it is understood
to be conceptual approval only and does not relieve the Consultant of responsibility
- ' for complying 'with all'laws, codes, industry standards, and liability for damages
' caused by negligent acu, errors, omissions, noncompliance with industry standards,
or ihe willful misconduct of the Consultant or its subcontractors.
"' -' ' Page 3
Two Parry Agrernrmt Buwern the C&y ojGulu V'vm and�ente�tnr S,estavmble Enerev m/mnlement the 2016 SCP
, . _�,-ACN: jt3t3�.�I;�I FR€311�CIT1'CLEI2K X5961�
B. Application of Laws. Should a federal or state 1aw pre-`eiiipt a local law, or regulation, the
Consultant must comply, with the federal,or„state law and implementing regulations.,;,,No
provi'sion of this Agreement iequires the Consultant to ob_serve or`_;enforce comphanee with
any proyismn, peiforrri any other act;or do any'other thing in eontrav'ention of federal,`state,�
, temtorial; or.loc�al�law, r�egulatron,wor�ordmance. If coinpliance,with any,p;ovi§ion=of�this
Agreecnent violates or would'require fhe Consuliant to"violate any law;the Cori'sultant'agrees
' n ' _ C r ;�"' � ^,y C-'�- -�
to notify City immed�ately inSwntirig�Should,tius occur;,the City Aand,the Consultant agree
that they willrmake appropriate arrangements�to�proceed with oi, if necessaiy;,..amend�`or
terminate this qAgreement,'or portions of i't, expeditiou"sly. '� ��� � � _
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1. Subcontractois:-�Con"sultant agree's:to take appropnate;measutes necessaiy to ensure that
alL paiticipants utilized , byz tl�e= Consultant�to_complete�its-;obligations '�under this
Agreement,-such as subcontractors comply with.rall'�applicable. laws; , regulations,
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oidinances,� and policies, whether federal, �"state, or:'local, affecting Project
unpleinentation. In addition, if a`subcontractor is expected to fiilfill any,responsibilities of
ttie Consgitant:ander`tliis Agreement, the`�Consultant,shall ensure that the subcontractor
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oaznes out the Con'sultant_s responsibilities as set fortti in Uvs Agieement..,
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C. Insu`rance : f - . '. ; .r_ : :: , „ ; ,_. ::. : . .
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1. General. Consultant must procur`e and maintain, duririg`the penod of perfoimance'of this
g y months after completion,'policies of insurance from insurance
A reement, and for twelve
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compames to,protect against:claims for�injunes to peisons or damages;to property that
may anse fr'om or�n connect�on with the peiformance,of the work undertthis.Agreement
{" 'and`the results of that work,by the;Consultant, his agents, repres"entative_s; employees or
subcontractors,-azid provid'e`documentahon'of,same pnor'to coinmence'ment of work.
2. Minimum Scooe of Insurance. Coverage must be at least as broad as:
a. 'CGL. Insurance�Services Office Coinmercial General Liability"coverage'(occurrence
Forui CG0001).' ': .
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b. Auto. . Insurance Seryices Office Form Nuinber CA 0001 .covering Automobile
Liability, Code 1 (any auto).
c. WC. Workers' Compensation insurance as required by-,the State of Califomia and
Employer{'s Liabiliry Insurance:'-
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d. E&O: Professional Lia6ility or,Errors 8i Omissions Liability insurance appropriate to
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the Consultant's'profession. Architects' and Engineers' coverage is to be endorsed to
include contractual liability.
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3. Miniinum Limits of Insurance. Consultant must maintain ]imits no less than those
included in the tabie below: "' '
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Two P¢rry Agrtesirnt Belwetn!he dty of Chula VLsto and Center Iw Sus(aiwble Enerev 10!molement the 1016 SCP
l � ACN: (OBTAI�i FROM CITY CLEItK X5961� ,
,_ i: General Liability: $1,000,000 per occurrence for bodily injury, personal injury,
(Including - (including-death), and property damage. If Commercial General
_ .._ operations, Liability insurance with a general aggregate limit is used;either
�products and, a - the general aggregate limit must apply sepazately to this .
.- _, .completed . _ -ProjecUlocation or the general aggregafe limit must be twice the
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- ' =.operations, as 'required occurrence limit. , .
� a 1'icable
' •ii. Automobile . ; $1,000,000 per accident for:bodily injury; including:death, and
Liability: '' ' � + property dainage. . '
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_ ._ Hi. Workers' Statutory ,
Compensation $1,000,000 each accident
, _ Employer's $1,000,000 disease-policy limit
, Liabili : $1,000,000 disease-each em lo ee
`- - iv. Professional $1,000,000 each occurrence
Liability or Errors . �
� - & Omissions . �
Liabili :
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If the Consultant maintains fugher limits than the minimums stiown atiove, the City requires
and shall be entitled to coveiage for the higher limits maintained by the Consultant.
- 4. Deductibles and Self-Insured Retentions. Any deductibles or self-irisured retentions must
� be declazed to and approved by the City. At the option of the Ci.ty, either the insurer wzll
reduce or eliminate�such deductibles or self-insured retenfions as they pertain to the City,
--- its officers, officials, employees and volunteers; or the Consultant will provide a financial
guarantee satisfactory to the City guaranteeing payment of losses and related
investigations, claim adminis�ation, and defense expenses.
5. Other Insurance Provisions. The general liability, automobile' liability, and where
appropriate, the worker's compensation policies are to contain, or be endorsed to contain,
the following provisions:
, _ a. Addirional Insureds: City of Chula Vista, its officers, officials, employees, agents,
and volunteers aze to be named as additiooal insureds with respect to all policies of
insurance, including those with respect to liability arising out of automobiles owned,
leased; hired or borrowed by or on behalf of the Consultant, where applicable, and,
with respect to lia6ility arising out of work or operations performed by or on behalf of
the Consultant, including providing materials, parts or 'eqiiipment fumisbed in
: _connection with such work or operations. The general liability 'additional insured
coverage must be provided in the form of an endorsement to the ConsultanYs
insurance using ISO CG 2010 (11/85) or its equivalent. Specifically, the endorsement
_must not exclude Products/Completed Operations coverage.
' _ Page 5
Ikro Pa�lyAgreemml BtAvten the Cby ofCkule V'es(e and Cent�os Srvleinob(e Enern•to�lemem�he 7016 SCP
- ACN: [OBTAIN FRQ�M�A'�'I'CLERIC X5961]
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b. .-Primary,lnsurance.',The Con"sultanYs GeneralhL'iab�l�ty insurance,;coverage�must be
' ipnmary�irisurance;as �t pertains�to the;City; its officera, oflicials, employees,'"agents,
. �, . _;�. . . _.. . ���s.. , ,o ,• ,rn �
, . ,.and4volunteers Any;_insuranceY or self uisurance$maintamed by,the,City;�itssofficers,
officials;!employeessi or volunteers is!wholly separate fiom the uisurance:"of th'e
� ;C,onsultant:and m�no.way. relieves the'ConsultanE"from'its responsibilityr to provide
insivance. � -- �-,t f i[ ._ � � ' � � �' �=_1 _
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c. ;CanceUation, The insurance pol�cies required liy tlus Agreemeri`t shall nof be canceled
� � � ` �by eith�`er party, except after thirty days'j:pnor written�notice to the Cityyby,certified
ma�l,' rehirri receipt'requested,-The words "will:`endeavoc" and "but'failure,to mail
-suc}i no4ice shall impose no obhgahon;or liability of any kind upon the company;_its
agents, or representatives"shall be deleted•from all ceitificates�` `
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d. Waiver ofSubrogak4on ConsultanYs msurer will�provide a�Wazver of Subrogation in
favor of the City'for each reqniced policy'providing uoverage for the,term reqyired'by
Uus Agreement:"In addition; Consultant waives'any righYifmay have ormay obtain
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to subrogation for a claim against the City. ': „ `
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6. Claims Forms. If General Liability, Pollution and/or Asbestos Pollution Liability and/or
Errors & Omissions coverage aze wptten on a clatms made form: .`
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a. Retro Date: The "Retro Date"`musf tie"shown�.and musf be'before the date of the
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Agreement or the begmning of the work required by the Agreement..,:,� • �_ � •
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b. Mainteriance and Evidence 'Insurance must be maintained and evidence of ui§urance �
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must be provided for at least five 'ye`ars after complehon of the work required by 1he
�.. Agreement. _ � . •- ---_<:��_w_ _..•--°_ — , ,,..._., :,. : . .. ... .: _ .
a Cancellation. If covera e is canceled or nori- '
�g renewed, �and not replaced with,another
claims-made policy form with a f`Retro, Date;' prior to„the effective date, oF the
�•::
Agreement, the,�Con'sultant must purctiase "e�ctended repoi-ting" coverage for a
minim'um of five yeais a$er completiori�of tkie work iequired by the A�eement.
d. Copies. A copy of the claims ieporting requirements must be submitted to the City
for review. ` ` " _ ,
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7. Acceptabilitv of Insurers.' In§uiance is to°be placed witti licensed insuieis admitted to
transact busiriess in the State of Califorriia with a cu�rent A.M_ Besf's ratirig of no less
than A V.�-If insurance is placed with a suiplus lines insurer, in§urei,must be listed on the
State of California List of Eligible Surplus Lines�In'siuers,(LESLI)`with a curient A.M.
Best's rdting of no less than A,X. �Exception may�be'made for the State Compensation
Fitnd wlien not specifically rated. ' '
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8. Verification of Coveraee. Consultant shall fuinish ttie City with�original certificates and
amendatory endorsements effecting coverage required by Section I.C. of this Agreement.
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7koPatyAgreem`nt8dwtenlheCSryofChula VisfaandCen+erforSrrctainnbleEner vlo/m�lemertithe1016SCP � �
- � � - ACN: [O$TAIN F@20M CITY CCERK X5961]"
� - •.The endorsements should be on insuiance.industry'forms, provided those endor§ements
- = or policies conform to the requirements of. this. Agreement.- All certificates and
-' endorsemenu aze to be recei4ed and approved by the CiTy before work commences:The
• City reserves the right fo require, at any'tune, complete; certified copies of all required
` -'-''°insurance policies, including endorsements-evidencing the coveiage requiied by these
specification§. - :' . , ` " . - i - . .
� 9. Subcontractors. Consuliarit must include'all subconsultants as insureds under.its policies ., ,
__ _ __ _:_�_or fiunish sepazate certificates.and endorsements for each subconsultant.All coverage for
, :_subconsultants is subject to all of the requirements included in these specifications.
10.Not a Limitation of Other Obli a�. Insurance,provisions under this Article shall not :
be construed to limit;the ConsultanYs:obligatiop§ under this Agreeinent, includiqg
Indemnity. , •
.11. Additional Coveraee. To the extent that Insurance coverage exceeds the minimums
idenfified in section 3, ;ecovery shall not be limited to the insurance minimums, but shall
uistead extend to the actual policy limits. � _ .
D. Security for Performance �
1. Performance Bond. In the event that E�chibit A, az Paragraph 18, indicates ttie need for
Consultant to provide a Performance �Bond (indicated by a check mazk in the _
parenthetical space immediately preceding the_ subpazagraph entided "Performance
' : Bond"); then Consultant shall provide to the City a performance bond, in the amount
� - �indicated at E�ibit A, Paragraph 18, im the form prescribed by the City and by such
- - —sureties which are authorized to transact such business in the State of Califomia, listed as
approved by the Uiuted States Department of Treasury Circulaz - 570;
httn://www.fms.treas.gov/c570, and whose underwriting liinitation is sufficient to issue
bonds in the amount required by the Agreement, and which also satisfy the requirements
stated in Section 995.660 of the Code of Civil Procedure, except as provided otherwise
_ .. by laws or regulations. All bonds signed by an agent must be accbmpanied by a certified
copy of such agent's authoriry to act. Surety companies must be duly licensed or
_ ' autkiorized in the jurisdiction in which'the Project is located to issue bonds for the limits
so required. Form must be satisfactory to the Risk IVlanager or City.
2.- Le(ter.of Credit. In the event that Exhibit'A,.at Pazagraph 18, indica£es the rieed for
" Consultant to provide a Letter of Credit (indicated by a check mazk in the parenthetical ,
space_unmediately preceding the subparagraph entitled "Letter of Credit"), then
Consiiltant shall proyide.fo the City an urevocable letter of credit callable by ihe City at
' � its�unfettei�ed discretion !iy submitting to the bank a letter, signed by the City Manager,
stating that the Consultant is in breach of the terms of tliis Agreement. The letter of
credif shall be issued by.a bank, and be in a form and amount satisfactory to the Risk
Ivianager or City Attorney which amount is indicated in the space adjacent to the temi,
"Letter of Credit," in Eachibit A, Pazagraph 18.
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15ua Palry Agreanart Sewern(ht Gry ojClwb Yutn end Cer.ter(or Surtaimble Fnergem/m�Jemeru the 7016 SCP
, .. . . _ ._ _ . .
" � - ° � - , ' ', ., ; ACN: [�B'I'AIN F32�iVI�.�Y'�Y CLEIZK X5961] .
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3. Other Securitv. .Insthe,event lhat Exhibit.,A,,atrPazagtaph�,;l8,kindicates the..need_ for
Consultant to`provide"security"other than;a Perfoririatice`Bond or�a L•'etter'of Credit
, . ._ .
t , _(indi`cated by=;a'zcheck._inazk m the' paienthetical ;space� immediately�.precedmg the
_ „� subparagraph}enUtled "OthertSecunty�);;4tien Consiiltant�shall�provide`to the City such
__ , other, secuniynthere�n,listed m a�form and��amounYf`satisfaotory�,to the Risk' Manager or
�� ,__ �
.. �. GClty'AttOrney.i''�_ � `r_. -� �_ ,i^; �'_���,n,ec � a 1 '.u,..( i �a ,.:.! � H � _. � .
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E..;Busmess Luense.,Consultant agrees to obtau�a:busmess�license&om the CiTy and to G r
: othe w�se com 1� wrth�Title-5 ofthe Chula Vis4a'Muriici al Code : '— '4 �
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` ' - �. ARTICLE,II'.� CITY OBLIGATIONS'
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A�.Consultahon and;Cooperahon Ciry.shall regulazly consult the Consultant for-the purpose
� s r�
of review'utg the progress qf the,Defined Services aiid ScHedule-azid'to proyide direcriori and
guidance to achieve the objectives of ttps Agreement: The;City shall{allow Consultant access'
to*its offce facilities, files;and records, as'dee'med4nec:essary and,appropriate_by Uie;City,
throughout the term of this, Agreement In addition, Crty agreess:toaproLide the materials
idenfified at Exliibit A, P.aragiaph 9;',with,the,upde�standing thatad'elay in tHe provisiori of
those materials beyond tliirty days after authorizad`on to proceed;shall constitute a basis for
the justifiable delay in the Consultant's performance. ,;,: - . . ,
B. Compensation. , . . .; , .. ;. . , . ,- - i ,,; , _
1 Followm� Recerot of Billmg�Upon rece�pt of a propeily prepared bill from Consultant,
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�, � submitted�fo the City a§„mdicated m Exhibrt A, Paragraph 17, buf m no event more
, ` frequently than monthly, on the day of tlie penod indicated m;E�ubrt A, Paragraph'17,
, City;shall�;compensate Consultanf for all seiyices rendered,by Consultant.according to the
terms� and'condrt�ons set forth �in'Eichibit'A, Paragrapli 10,? adjacent to;,the,goveming
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compensation •.relahonslup. mdicated by`�, a:, '.'cheqkmark" : 'next to ttie,r appropriate
arrangement,� subject to the requirements.� for retention set,forth in, Pazagraph 18 of
EzhibitA, and�shall comp8nsate, Consultant for out of pocket:expenses as provided in
Exhibit A, Pazagraph,ll. ; � ,
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2. Supnortin¢.Information. Any billing' submitted by Corisultant shall contain sufficient
information as to the_propriety of the billing, including properly execute_d°payrolls, time
records; invoices; contracts, or vouchers describing in detail the nature of the charges to
the Project in order,to permit the.City to, evaluate t}iat the amount due and payable is
�proper, and sucfi billing shall"specifically contain th'e City's account number indicated on
Ezlubit A, Paragrapfi 17(C)to`be ctfaiged upon making�suc}i payment.
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3. Exclusions.; In.determining the amount of the compensation.City will exclude any cost:
I) incurred�prior to the.effective,date of ttus Agreement; or 2) arising out of or'related to
. , . -:.. •
� the errors, omissions,`negligence or acts of willful,misco'nd"uct.of the� Consultant, its
_ , - , _ . •. :: .,
agents,femployees,or`subcontractors. , ". ,
Page 8
71uoParryAgnemenlBdweenReGryofChulaPuYaandCen(crfo�SustainableF.ner¢vro/mn/emen(1he2QlbSCP' -
� � � - - ' ACN: [OBTAFN FR�M CTTY CLERK X5961]
' � , r. .a.�-Errors and�Omissions. In the event thaf the City Administrato; determines that
_ the ConsultanYs' negligence; errois; or 'omissions in the performance of work
_�-� under this Ageement'has resulted in expense to City greater than would have
___.:��. _resulted if there-were no such negligence, errors; omissions, Consultant shall
reiniburse City for any additional expenses incuired by the City. Nothing in this
-, pazagraph :is.`intended to limif- City's rights, under other provisions of this ,
--� �:4greement.. z: '. !. - � , . . _ .
;-�: _ :. ; - _ . , -
. ,E. - ' �
4. Pavment Not Final.Auoroval.' The Consultant understands and agrees that payment to the
Consultant for any Project cost does,not constitute a City"final decision about whether
,that cost is allowable and eligible for payinent under the Project and does not constitute a _.
' ' �waivei of any violation_of Consultant of the ferms of ttie Agreement. The Consultant =
!' - �� acknowledges that City will not make a final determination about,the eligibility of any
, u cost unril the final payment has been made on the Project or the results of an audit of the
Project ,requested by the City has been. completed; wliicfiever occuis lafest. If City �
defermines that the Consultant"is not entifled to receive any portion of the compensaUOn
due or paid, City w�ll notify.the Consultant in writing, stating its reasons. The Consultant ,
agrees that Project closeout will not alter the ConsultanYs-responsibility to return any
funds due City as a result of later refunds, corrections, or other similaz transactions; nor
-� "- will'Projecfcloseout alter the right of City to disallow costs and recover funds provided
for t}ie Pioject on ihe basis of a later audit or other review. '
' a. Consultara's Obligdtion to Pay. .Upon notificarion to the Consultant that specific
�ainounu are owed to City, whether for excess payments or disallowed costs, the
=- Consultant agrees to remit to City prompdy the amounts owed, including applicable
interest. - ' ` .
- �� • — ARTICLE III. ETI-IICS
A. Fiaancial Interests of Consultant � -
1. Consultant is Desi�ated as an FPPC Filer. If Consultant is designated on Exhibit A,
Pazagiaph 14, as an "FPPC filer," Consultant is deemed to be a "ConsultanY' for the
' purposes of t6e Political Reform Act conflict of interest and disclosure provisions, and
__ shall,report economic interests to the City Clerk on the requiied Sfatement of Economic
Interests in such reporting categories as'aze specified in Paragraph 14 of E�chibit A, or if
• none aie specified, then as determined by the City Attomey.
2. No Participation in Decision. Regazdless of whether Consultant is desigiated as an FPPC
Filer,-Consultant shall not make, or participate in making or in any way attempt to use
- ConsultanYs position to influence a govemmental decision in which Consultant Imows or
has reason to lrnow Consultant has a financial interest other thau the compensation
" � promised by this Agreement. -
3. Seazch to Determine Economic Interests. Regazdless of whether Consultant is designated
„as`an FPPC Filer, Consultant warrants and represents that Consultant has diligently
, Page 9
Tro Pu,ty AgreemmJ Benueen7he Gry ojtkula Yuta andCerue�for Susraimb7e EnerevW Imo!emenf the 2016 SCP � �
G __ � :
� ,:
' � � -� - � � �ACN:.[OB�'AIN FR�Fi4�C'I'TY'CLERK X5961] �
�. . °''y , . .;� �_ .
conducted a search aqd inventory of Consultant's economtc,interests,,�as the term is used
;m t}Ce regulations promulgated`,tiy- the, Fair Polit�'c'al Prachces Commission;;and lias
. .. . .. . :.
' determmed';that Consnitant-docs not, to ttie .6est of:Consultant's knowledge;;have,an
,�:v
, economic mterest,wtuch would�conflict wnth'Consultarit's duties.under this:Agreement.
; � � ° : y � : � � � �,�' t:: 'x = `-,�_
, � = , �,.r . - -' - , - � _ _. •
}
' ��4� 'Proriiise Nof fo Acquice ConflictinQ Interests `Regardless�of whether Consulfant=is
��desigriated as;antFPPC'�Filer, Gonsulfan4 fuciher wazrants and'-represenfs.that'Consultaiit
will not -acquiie„'"obtain, ;or"assuine',an�economic' intere§t 'd'unng the-temi"of'.this
Agreement which'�would`consf�fute a confl�ct;of.interest as pro}ubrted by tlie Fair Political`
'": PCactices Act , � t , . ` � r " kt „ ;; :° ` i,
. � �. , u[e's .... � 4 L. , .L ,.. .... � . . , .. .. . � �.L=y��
' ,. . ' . . . � . . - . �i_'� ' ,
p.. 1 +" 1 't t � . " n. '� y . . .q �. ..'�l It - .--..J .:.
� 'S Duty_to Advise'of Conflichnc Inter`esu Reg'azdless,of whetfier Consultant is designated :
"'� as an FPPC Filer; C'onsultani fiuther.wariants .and re resent§ thaf; Consultanb will
_ P ,:�, : . �-_-: ,:�, ' .
> unniediately advise the:�C�ty,Attomey if Consiiltant learns of'an economic intecest of
-. . ^ ,
� ConsultanYs that may resulf in a!conflict�of intere§t foi the piicpose of the�Fazr:Political'
„ _ - _. -
Practices Act, and regulations promulgated'tliereunder. ' '" ' ' -
- , , ,' . ,:�, a t�..,. � x..
' �. : .... ,.,
6 Specific Warranhes Aeamst Economic Interests Consultant warrants,,;represents'and �
, agrees that _ --' ` •' , ` ,
� �' r,;.
' — '' ' �'r, �= ����::: � . - , � -
•r. , _ � ;, , �. � "; , ' .. ..
a. Neitlier Consultant;;nor Consultant's immediate family members, nor� Consultant's
employees or agents (Consul4ant Ass'ociates) presenUy haye any interesl, direcdy_or
indirectly, whatsoeder in any property,which may be the,§ubject matte�rof tlie Defined -
�= . F •.- � —��
Services;,oi in any propeiiy.w�tlun 2 radial miles from t15e ezterio�boundaries of any
pioperty wtuch may:be the sub�ect matter of the Defined Services; (Prohibited
.. , .. - �:.. ., _ :. , .,_� _ r_,. ..
" Interest), other`ttCan as listed'in'Exhibit,A;'Pazag�apfi 14. `
b. No promise of future employment, remuneration,'considerarion, gratuity.;or other '
rewazd or gain has been made to Consultai[t,or Consultanf Associates in coonection
with Consultant'§performance of this Agreement. Consultant promises to,adyise,City
of any such promise that may be made during the'Teiin of this�Agi�eemeni, or for
twelve months thereaftec ._, _ � ' ,
. . . . . . �'}'� . - ' ., i. . . � 4
; � .
c. Consulfant Associates shall not acquire any'such,Prohibifed'Inteiest within the Teim
of this Agieement;, or for twelve months after'the expiration,of this Agieement,
, ", except wit}f ttie written perinission of.City: _ - - ---
d. Consultant may not conduct or solicit any;business foi any party to this Agreement,
or for any-thud party that may;be m conflict with ConsultanYs responsibilrties uoder
' this A eement exce t wrth the wntten ermis''sion"of City`; . ""
.,, ,
� > . P. . , , P
IV: LIQU[DATED DAIvIAGES , - , .
A. Application of Section. The provisions of this section apply if a Liquidated Damages Rate
is provided in Exhibit A, Pazagraph 13. '
_
_ ,, .- , ,
Page 10
lko Pusry Agreemmt Btlwtrn the pry ofGeuln{�alu andCenler for Suslainable E r fo/mn(emenuhe 20/6 SCP
� -- - � ACN: [OBT�N FRONi'CITY CLERK X5961}
1. -Estunating Daznaees..It is acknowledged by both parties that tiine is of the essence in the
�_completion of this Agreement. It is difficult to estimate the amount of damages resulting
from delay in perfotmance,The p_arties'have used their judgment to arrive at a reasonable
; - - aaznount to compensate for delay. - . ,
- 2. Amount�of.Penaltv: 'Failure to complete the.Defined Services within the allotted time . -
_ ,_period specified in `tivs Ag;eem_ent,,shall result in the ;following .penalty: For _each
": consecutive calendar day ,in excess of the tune specified for the completion of the
= _ �_. respective work assignment or Deliverable, the Consultanf shall pay to the City, or have
�thheld from monies due, the sum of�Liquidated Damages Rate proyided in E�ibit A,
_:.- Paragraph 13 (Liquidated Damages Rafe). : _ '
3: Request foi Exten'sion of Tirrie. If the performance of any act required of Consultant is '
- d'uectly prevented or delayed by reason of strikes, lockouts, labor disputes, unusual
` �"" oveinmental dela s� acts of God fi;e floods, e idemics freigliY.embazgoes,,or other
g Y. , ,, , P� , ..
' ' causes beyond the reasonable con�ol of the Consultant, as determined by the City,
�'Consultant sHall be excused from perfomung that act for the period of fime equa( to the
period of time of the prevention or delay: In'the event Consultant claims the existence of
such a delay, the Consultanf shall notify the City's Contract Administrator, or designee, in
- writiug of that fact"wit6in ten calendaz days after the beginning of any such claimed
delay. Extensions of fime will not be granted for delays to minor portions of work unless
, • , it�can be shown that such delays did_or will delay.the progress of the work. ,
, ,-.
' , ARTICLE V. INDEMNIFICATION
A. Defense,Indemnity, and Hold Harmless: � ' ' -
1. General Requirement. To tt�e maximum extent allowed by law, Consultant shall defend,
indemnify, protect and hold harniless the City, its elected and appointed officers, agents
and employees, from and against any and all claims, demands, causes of action, costs,
expenses; (including reasonable attomey's fees,and actual costs), liability, loss, damage
..or.injury, in law or equity, to property or persons, including wrongfiil death, in any
manner:arising out of oi incident to any alleged acts;omissions, negligence, or willful
misconducf of Consultant, iu officials, officers, employees, agents, and contractors,
' arising out of or in connection with the performance of the Defined Services, the results
of sucfi performance; or this Agreement. This uidemni,ty provision.does not include any
' claims, damages, liability, cosfs and expenses arising from the sole negligence or sole
willful'misconduct of the:City, its officers, employees. Also covered is liability arising
from, connected with, caused by or claimed to.be caused by the active or passive
negligent.act's or omissions of the City, its agents, officers, or employees which may be in
combination with the active or passive negligent acts or omissions of the Consultant, its
employees, agents or officers, or any third party.
2. Desi�n Professional Services. Notwithstanding the forgoing, if the services provided
imder,this Agreement are design professional services, as defined by Califomia Civil
" Code"section 2782:5, as may be amended from tune to time, the defense and indemnity
- Page 1 I
Twro Pmty Agiemeeet Bewem tlu Qry oJGula{lrsla and�nter for Surtciwble Ener¢v m/mnfemeiv rhe 70/6 S�P
` .ACN: [QDBTAflN.�'�20M.GITY:�LER�<X59bi] �
obligation under.,Section,l, aboye,_shall be limited�to_the;extent,required by,Califomia
Ci'vil Code section 2782'8 ;' � - , � `" ,
� ,., _ . F
. ' ' � . . . .�4 �� . ., . .,i � '�i:� �: �! i�� `..t'_ � ,Ir.i�^� ,:, : r�!t -'y T T '_ .
' 3 Costs of Defense and Award!�;Included in'the obhgations in�Sections.A+1':and`A.2; above,
A� is the ConsultanYs`obligahon'to�"defend;4at'�Corisultant'�s own cos"t, ezperise and nsk�any
�azid-all,surts; actions or other�legal�'proceedings;,that may�be broughf or,inshtuted'against
the-City; rts directors, officials� officers;'employees, agentsrand/or,volunteers; subject to
= - - — - � _
the�liimtahons:in Sections A'.1� and A 2.'�Sub�ect'to the lumtations4m,Sechons A.-1:and
� A'2',�: Consultant�shall pay arid_satisfy-'�any �ud�nent;r award:or decree 'that.mayv be
rendered agaznst City�o� rts: d'uectors,.,-officials,L officers; employees�;age'nts,-;$n�or
volunteers, for'ariy and all related legal expenses and costs uicuried'by:each of�them. �
,� � � : . , � � s- • , : -
� , � ; -,- -�_ � , . _ . a ,
'• y���u � . . ; � 'i �� r . ..; . , t �" `�. , h . � �" - G.. . .
_, _4 ,Insivance Proceeds . ConsultanYs obligation ,to-indemcufy�;shall not�be restncted to
�' insurance proceeds,- if any, ,receiyed by the Crty;;,its 'dueciors ' offic�als;rofficers,
employees, agents, and/or voluiiteers„ � , ' ' "
� — , �_ r, - t < — ,, � . C � _ . , �
5. Declazahons �� ConsultanYs obl�gations under Ar[ic1e�V shall riot b�e limited by any prior
_or_subsequent declaration by the Consultant: _ � - ' - -F' ;
- ',� _ ",<:
- - - • , .i �� �' ���:,a �r, ��u—ti . . _ , � ; . _z :-'� '
6. Enforcement Costs. Consultant agrees to pay any and all costs C�ty incurs enforcing the
indemmty�and defense provisions set forth in Article�V. ,, , _ f __„
_ __, _ , . '' ..-_ - ' � r .. ; - '
. 7 'Survival.- Consul[anYs obligations under ArUcle V sliall survi e the`ternunauon of tlus
. . Agreement. .. _ ' '`' : .
�
8. No-AlteraLion of Other Obli atp ions. This Article V, shal.l in no way alter, affect or
modify any of the ConsultanYs other obligations and duties under.this,Agreement. -
, � ..
ARTICLE VI. TERMINt1TION OF AGRE
EMENT , , ,
A. Termiriation fo�Cause. If, through any cause, Consultant ahall fail to fiilfill in a timely and
proper.manrier Consultant's obligations under�this Ageemenf,,or if Consultant.shall violate
any of the covenants;agreements or stipulations,of this Agreement,,Ciry shall fiave the right
to temunate this Agreeinenf by giving'written notice to Consultanf of such termination and
specifying the effective date thereof at least five (5)„days;6gfore the effectiye date of such
temunation. In that event, all finished.or'unfuustied dociunents, data,;,studies;>surveys,
drawings, maps, reports and othei materials prepai�ed by Consultant shall, at the option of the
Ciry, become the property of the City, and Consultant'shall lie entitled`to receiye just and
_. _ .
,
equitable.compensatiori, in ari ariiount�not to,ezceed.thaf'payable under this Ag;eement and
less any damages caused Ciry by Consultant's bieach for any woik'sahsfactorily_,coinpleted
_ , ._ �.> ,_ ,,
on such documents and otlier materials up to the effective date of Notice of Teimination.
B. Termination of Agreement for Convenience of City. City'may terininate this Agreement
at any time and.for any reason, by giving specific written notice�fo Consnitant of such
termination,and specifying the effective date thereof;',"at, least,thuty.(30)' days'before the
effective date of such�termination. In that event, all finished and unfinished�documents and
Page 12
Twa Parry Agretmertt Befween�he Ciry ojCSula V'atu urtd�eNer for Susmi,mbfe Enerbry m/mnlemen�the 201 h SCP �
. . ,
. ACN: [OB'€'AL\'FROiYI CI'd=Y CLERK X5961j
other materials described hereinabove shail, at the option of the Ciry, become City's sole and
exclusive.property. If the Agreement is terminated by City as_provided in this paragrapfi,
Consultant shall be gntided to receive just and equitable:compensation, in an amounf not to
exceed tliat payable undei�this Agreement, for any_,satisfactory work completed on such
�� documents and'otfierrmaterials to the effective date of spch termiriarion! Consultant heieby
expcessly waives any' and all 'claims fo� 'damages' or compensation, arising under this .
Agreement except as seffo"rth in tliis section., _ - _ _ _
-: ARTICLE VIL RECORD RETENTIOIV AND ACCESS°~ , •
A. R"ecord Retention. . During the course- of the Project and for three (3) years follo,wing ,
completion, the Consultant :agrees to maintain, intact and readily accessible; all data,
documents; reports, records', contracts; and supporting materials relating to'the Project as City �
may require.
B. Access to Records of Consultant and Subcontractors.''The Consultant agrees to permit,
and require its subcontractors to peanit Ciry or its authorized repre§entatives, upon request,
to inspect all Project work,-maferials, payrolls, and oth8r data; and to "audit the books,
records, and accounts of the Codtracfor�and its subcontracfors pertaining to the Pcoject:. � �
C. Project Closeout. The Con§ultant agrees that Project closeout does not alter the reporting
and record retenuon'reguirements of this Agreement. � � '
" 'v -. - . .. _ � .
ARTICLE VIII: PROJECT COMPLETION, AUDIT, AND CLOSEOUT _
. ,
A. Project .Completion. Within ninety (90) calendar days following Project completion or
- - - termination by Ciry, Consultant agrees to subatit a final certification of Project expenses and
audit reports, as applicable: � �
B. Audit of Consultants. Consultant agrees to perform financial and compGanoe audits the
City may require. The ConsultanYalso agrees to obtain any other audits required.by City.
'' Consultant agrees that Project closeout will not alter Consultant's audit responsibilities.`Audit
costs are allowable Pmject costs.
C. Project Closeout. Project closeout occurs when City notifies the Consultant that Ciry has
closed the Project, and either fornazds the final payment or acknowledges that the Consultant
hasjiemiited the proper refiind. The Consultant agrees that Project closeout by City does not
invalidate_ any continuing requiremenu imposed by the Agreement or any uomet
requirements set forth in a written notification from City
ARTICLE IX. MISCELLANEOUS PROVISIONS
A. �AssignabiGty. The services of Consultant aze personal to the City, and Consultant shall not
assign any interest in ttus Agreement, and shall not transfer any interest in the same (whether
by assignment or notaUon); without prior written consent of City.
� . . Page 13
Tr�o Party Agieemait Buw�em tAe GIy oJChu(n t�hta andCenter for Surtatwbte Fi�erav7a Impfemeiu the 10/6 SCP
- ' ` -` � • - ' •-� �- �` . °ACN: [CDBTAIN FRONd CE'i'Y CLERK X5961]
� . ,. . .. �:r�a-• .
�
— � ...
,. , L_,Limited Consent._ City.hereby consents to the;assignment of,the;portions.of_the Defined
Services. identified ui .Exlubrt Ay Paragraph 16 to the`suticonsultarit"s identified�a's
I!4 r_ .
-.� ,�•`Periiiitted Subconsultants" �,� �3 �;�' , _"r3W t- _... - --- - .
_� _ , r " r
. . . � .'� . ' 1 I. A. �.. . . .. ..
B: O�wnersh�p, 'Pubiicat►on, `Reproduction and 'Use; of;°Matenal; All reports, tstudies,
� . :mformatrion;data,;,statistics; forms;__designs;,plans, .p'rocedures,",systems ..and any,:ofHer
materials or�properties produced uiider tFus. Agreement,shall be'theasole`and"ezclu`s`iye
property.of City.. No such_matenals.or proper[ies produced'in whole or ui:part under��this
� � r-� r _ _ .. , ,. . ��� .�
Agreement shall_,b.ersub�ect;'to pnvate,use,,copynghts"or'patent,nghts by Consul4ant--in the, ,
United States or.ui any ottier.country wrthout tlie express�wntten�consent of:Crty Crty_shall
.,�,. , =- , m��r �: ,., �,�
. have iuuestnctedrauthonty'to pubhsh,disclose(axcept as may be limited by;the provisio`ns of
:�
�"-�'the Public Record's"Act), distnbute, 'and otheiwise use,�copynghPor paterit; in whole:or in
';-��part, any�.sucfi.repoiits, studies! data, stahshcs,`fo;ms or otti'er,matenals ocproperties produced�
' ' under tliis Agreeriment. ' � ' " � -
,r;,
__ � _. . -
, _ --- , - � i . _
- _ � , . . _ '.,�
- y ` ` °; • :t,
. . ; . .. _ , , , _. .
C. Independent Contractor. City is mterested only m the,resulfs.obtained and Consultant,sfiall,
, , : _ ..
� 'perform, as�an. i`ndependent,.contractor w�th `sole control of the manner�and means .of
perfoririing t}ie;services„iequired under ttus; Agreement. City maintains:the,right only to
re�ect or accept Consultant's work products Consultsnt.and any.of ttie:Consultant's_agents,
_. _
employees or representative's'are,;,for all`purposes under�'t}iis Agreement, independent
contractors_and shall not,be_deemed,to be..employees of City; andtnone of them shall be
' entided to any benefits to-wtuch.City,employees are;entitled mcluding but not liimted to,'
oveRime, retirement benefits,-worker's c'ompensation be"nefits,�,m�uiy,leave or bther`leave
benefits._The;efore,City,will not withhold.state or federal mcome tax, social secnnty tax or
any other payroll faic, and Consultant shall be solely responsible for the payment of same and
shall,hold the Ci,ty'.hazmless�tinth regard to them. ," � - r .r '-
. � __'�._v . '�L' , .� x' �� : - ' � _ .,'�r• .C: :i� Y ^...._..��1� i " . .'^'.. '
--1 Actions on Behalf of Cifu Excepf as City may specify m-writing, Consultant shall have
no authority, express o� implied, to act on behalf of City iri:aiiy-capaciry�whafso"ever,'as
an agent or otherwise.; Consultant shali have no authonty, express or implied, to:bind.
� . , . . g ._. z__�- � -
City or its members, agents, or employees;to'any;obligatiori whatsoever;unless expressly
provided in this Agreement; � ' '
�... . _ �
2. No Obli�ations to Third Parties. In co'nnection with the Project,'Consultanf agiees and
shall require that its agents, employees, subcontractors agree,that City sha(1 not be
responsible for ,any' obligations. or.Labilities to any„ tliird party, including its agents,
employees, su6contractors, oi ot}ier person or entity that is not a parry to t}us Agreement.
Norivithstariding that Ciry may .have concurred, in or approved_any.:.solicitation,
subagreement;br third party contract;at any tiei;City.shall have no obligation or liability
to any person or entity not a party to this Agreement. ' ` '
D. Administrative Claims Requirements and Procedures. No suit or azbitration shall-be
brought arising out of this Agreemenf, against City unless a claim has first been presented in
writing,and filed with City and acted upon by City ip accordance with the�procediues set
forth in Chapter 1.34 of the Chula Vista Municipal Code, as,same may,from time t_o,tiin"e be
amended, the provisions of'which aze incorporafed by this reference as if fiilly set_forth
� Page 14
71vo PastyAgieement Betweertlhe CSry of Chufa PcsN onACente�for Sustainah(e F.nergy_to l,�p,(emenf(lz Ql6�� - � �
- � ACN: [OB'l�AIN FRUM CITY CLERK X5961J
herein, and such policies.and procedures used by City in the"implementation of same. Upon
request by City, Consiiltant shail meet and confer in good faith with City for the purpose of
resolving any dispute over the teims of ttus A�eement.
E. Administratiou of •Contract. Each . parry designates the individuals ,(Contract
'Adrriinistrators) indicated on Exhibii A, Pazagraph 12, as that party's 'contract administrator
wHo is authodzed by the party to represent it in the routine administration of this Agreement.
� F. Term: This Agreement shall terminate when the parties have complied with all executory
provisions hereo£ �
G. Statement of Costs. In the event that Consultant,prepazes a report or document, or
' p'articipaYes in the preparation of a report or document in performing the Defined Services,
= Consultant shall include, or cause the inclusion of, in the report or document; a statement of �
the numbers and cost in dollar�amounis of,all contracts and subcontracts relating to the
. preparation of the report or document.
H. Consultant is Real Estate Broker and/or Salesman. If the box on Exhibit A, Pazagraph 15
is marked, the Consultant and/or its�principals is/are licensed with the State of Califomia or
some other state as a real estate broker or salesperson. Otherwise, Consultant represents that
� neither.Consultant, rior iis principals aze licensed real esiate brokers or salespersons. -
I. Notices. All notices,`demands or requests provided for or permitted to be given pursuant to.
ttus Agreement must be in writing. All notices, demands and requests to be sent to any party
shall be deemed to have been properly given or served if personally served or deposited in
ttie Uaited States mail, addressed to such party, postage prepaid, registered or certified, with
return ieceipt requested, at the addresses identified in this Agreement as the places of
business for each of the designated parties. -
J. Integrarion. This Agreement, together with any other written document referred to or
contemplated in it, embody the entire Ageement and understanding between the parties
relating to the subject matter hereo£ Neither this Agreement nor any provision of it may be
_ amended, modified, waived or dischazged except by an instrument in writing executed by the
• party against which enforcement of such amendment,waiver or dischazge is sought.
K. Capacity of Parties. Each signatory and party to�this Agreement warrants and represents to
the other pazty that it has legal authority and capacity and direction from its principal to enter
into this Agreement, and that all necessary resolutions or other acbons have been taken so as
to enable it to enter into this Agreement.
L. Governing Law/Venue. This Agreement shall be govemed by and construed in accordance
with the laws of the State of Califomia. Any action arising under or relating to this
Agreement shall be brought orily in the federal or state courts located in San Diego County,
State of California, and if applicable, the City of Chula Vista, or as close thereto as possible.
Venue for this Agreement, and performance under it, shall be the City of Chula Vista.
. Page 15
h•o Pmty Agreanmt Baxrm fhe 6ry ajChu(a Yuta andCenter fw SuatairmDle Energy,w Jmpfemenr the 7016 SCP
.
'_+- ' . -� ,; =ACN: [LDBTAIN �'�OM.�I'I'Y'CLERIC X5461]
, , , . _ ��, ?�_��' - _
- - � (End:of page.Neat page is signaturc page.) J, y
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Page 16
75uoParryAgreemen[BdweentheCSlyofChuloVLcfupndCen7erfosSusminableEnergy_tolmplemenithe7016SCP : -
! � • � � AC�I: (bBTAIN FROM'CTTY CLERK,X5961j
Signature Page _ _
' � to
, __ , Agreement between
� City of Chula Vista and
Center for Sustainable Euergy,
To Provide Snpport in Implementing the City.of Cfiula Vista's 2016 Sustainable
- � ' - . Communities P�ograin
., _ _ _. .: � _ . :
- -IN WITNESS WHEREOF, City and Consultant have executed this Agreement,
indicating that they have read and understood same, and indicate their full and complete consent
to its terms:- - - _
__ ' City of Chula Vista , . _
. r
- _ _ By'
. ' Mary Casillas Salas,Msyor ' �� ,
Attest: ' ' `�
Donna Noms, City Clerk _ - "
Approved as to form: �
Glen R. Googins, City Attomey
Center for Sustainable Energy, '
. _ B �
Len' ring; .__ M,_ _N(ret)
__. ._,., _, _ Eaecutive Dir for
Eachibit List to Agreement: E�thibit A
[LIST ADDTPIONAL EXHIBTTS, AS NECESSARI'�
�
Page 17
Tkro Pvfy Agrtonnrf Bclwem(he(Sry oJChula VLStc and Center for Sutta"vrable Erur�W�lement rhe 20f6 SCP .
L.:, . '
',. : , . ,;�.: '- . - tSGN �LiBTAIN FRON7 Cl2,X CLI:R�X5961j - .
_ i . .
EahibitA. . ; �
- �
, ' �: _ .;to>>;�::,. , .
_ Agreemerit between ' "
� Gity'of Cfiula�V�sta =� ,
_�:�.> and';� ,..:.�I.. �: � „
- r:. ) . , d
- - • Center for,Sustain'able Eneigy � .-:. -
-. . • .. e -d _ . . "�: - .� . r .... ,. -�j'. — ` -
. . . . _ .. '� .. . ��.tf"(.1 .`��.y �.'.� . L .. . . . �:
� li '!:� ' � �� •: �' 'n �u'at{
1. Effective Date:Tlie Agreement shalttake effecte�upon fiill execution ofthe Agreement,�as of
the effective dafers;ate8 on page-1 of the Agreement� ' .
, - ,E Ci i 3., �� , ,a � , �
2. Cuy Related Enhty: r �` ' _ �",� ,. `v ' ,� ` . - - �
� _ . �� !o-,. . ._ d.. z�'':_ ..a -,�1. ... a � � � - � : r�-:i
- . {1 - . -' J ,� � r � �',�.., i. �s "' ,1 u,�"iai� i t. l����. „ ''" ,� . ��.� u[
(J�City:of Chula Vista,a municipal cfiaFtered corporarion of tfie State of Califoiiva ` `
. ��s� � �', �� � _ x v� ,�,� _ . ,� �, �� ,-• � � :�
� � , , . . . 1.y,. � ' .,f - , h ..
O The.Chula Vi'sta Public Financmg Authonty", a-� ° , � �_
,-.,i ; _ .- , _ . , . _.__ , - -
� „
- ,
r —=' � ��, ' ` � .i
O The Chula:Vista Industrial Development Authority, a , , _ _
:._ . _ �. �;
( ) Other: , a [insert business form]_: _,
(City) . ,.
3. Place of Business fo'r City: - ' -
City of Chula Vista , .
276 Fowth Avenue
Chula Vista,CA 91910 � -
4. Consultant:
Center for Sustainable Energy - - --
5. Business Form of Consultant:
( ) Sole Proprietorship ;� �-; " '
( )Partnerslup ;` -
Y�.'t _:�
( ) Corporation` -
.;
6. Place of Business;Telephone and Faac Number of Consultant:
Ceuter for Sustainable Energy
9325 Sky Park Court, Suite 100
San Diego,CA 92123
558-244-1177-main �_� ; � � .- .
858-244-1178-fax � '
Page 18
71uo ParryAgrcem�t Between tht CYry ojChulu Yuin nrtd Center for Sustairwble Enerrv to lmolemenl!he IQ!_6 SCP ..
.
._ . . . . . . . _ .
� - : ` - ' ACN: [OBTAIN FRO�CITY CLERK X5961J
7. General Ddties: _ ' - - . . .
- --' �� - - . . .• .- , . ... _, . . . -
CSE 'shall provide support in•impiementing the City of Chula Vista's 2016 . � '
Su§tainabie Communities P�ogram;including energy=efficiericy related educaHon-
: and training, code coaching,.anil secondary inspections and inspection support.
_ - _ � . - - . _ .� ., _ _ _ . .:
8. Scope of.Work and Schedule: , . �.
: .. . , ,
A. Detailed Scope of Work: 3
- . . � GSE�s6all perform t6e following tasksc -
- , - „ '
- - t : - - -
Task Descri [fon — Fr uen Deliverabies �
1_, ' - Workshop Series for ' - Teu(10) Teti(10)sobmittsls;eec6 to include:
, �. �DSD Staft and worlcshops/ Sign io Shee[and Presentetion Materisls
.� Develo mentCommuui � �trainin evenfs . � � � ' -
2' _ .Code Coaching� ,'_ _ _ 1 Day per Week Quarterly(4)Reporfs summariang : »
_ � ' . acdvities;rnpies of tooLt and resourca .
'-_ _- � � ' � � developed; Minatec from staff ineetings �
- aod code coaching session;; referrals to
_ . .. � � - ' �SDGEcore ro rams "
3. Secondary Inspections- - �0.5 Days per� , Quarterly(4)Reports summarizing work
- and inspec[ion support - Week performed;specifying aressbf
� � � - _, , "� -. assistance; copies of reference materisls,
-.. resources and tools created; policy .
• � uidelioes for enhancio EE racdces
4 � Admioistrstioo ' On-oin - - uarterlv� 4 iovoices - � -
B. Date for Commencement of Consultant Services:
(}�Same as Effective Date of Agreement
( ) Other:
C._Dates or Time L'units for Delivery of Deliverables:
Deliverable No. 1: �
Deliverable No. 2:
Delivemble No. 3:
D.=Date for completion of all Consultant services:
, ,
9. Materials Required to be Supplied by Ciry to Consultant: '
10. Compensation:
A. (J�Single Fixed Fee Anangement.
- � Page 19
TSuo ParryAgxaietnl Bew�ten Ihe CFry•ojChnlu f''vm and Cznter/or Sustaanble Enerev to/mnfemerst 1he 7016 SCP
W
, . _ _ , . , , ACN: [t)BTAIN FRnM CI'II'X CI,ERK X5961J
� . _ : , • ., -. . , • , . , ' . _ _ -
- „ _ _ ....�-,. .. r� �.
For parformance rof all of the Defined_Seryices by Consultant as herein required;City.,shall �,.
pay a single fxed fee in the amounts and at the-iimes or nulestones or�for the Deliverables se4 `
forth below��? r` � 1 , r` � ,
�t ,Z � -y {...J�l-,I...... 1 L h {!' � � t „(, H� 1 � :'�r '
. .: �._- � Y y ...
'- 9 �.1 � i . .� i _: t:..r5 w_ t � � _,-�' � .
>> . i `' , � '-,._ ti � 7S _..� .� � �_,.
Smgle,Fized Fee;Amount:' $150,000�payable�as follows _' n - M .� :�,
` ' �-
' r� :- i . , ijf��:..�: .. ' i� � ..i _ .0 3�.. .�__. eJ . .. � m :...:.�;7, �.,
Milestone or Event or Dehverable • Amounfor PercenY of Fixed"Fee "'
,
1 , .� � �a �, �_, _�,._._� ,. ,� a�_ ,. �»..W. �
� � , �., _ �'� = r � � ��
(J�1.' Intenm,Quarterly.Advances Th'e'CiTy shall make uitenm`quarterly adyances -
agau�st ttie comperisation due.for eacti ptiase on.a"percentage of completion basis.for.
� , _ _ .
� - each given pha"se sucfi that, at the end_of each pkiase only.the�comgensaUon'for that:
_ _. ,-,
° _
--_.phase has been pazd.,Any:payments made,herew�dei shall be considered as interest'
_ , ._ ._ .
! • ,�free loans that-must be,.retumed,to the,Ci,ty if t}ie PHase'is not'saUsfacfonly "'_;i� � -
,,:
•complefed. If the Phase is satisfactorily_completed; flie Gity stialLreceive credif �
. . _ _ :_ .
, agau�st,the compensation`due for that phase The ietention aznount or percentage�set ,.
;°'forth`iri Paragraph,l9 is to be�applied;to each interim payin_ent such that, at ttie end'of �
tfie phase;:tfie fiill refention has been held back from th'e compensation due for that = ��
' 'phase.'Percent_age,o_f completion of.a ptiase shall be assessed in tfie sole and .
' 'unfette"red'discretion by the�Coritracts`Admimstrafor designated heiein by�the,City, or
" snch other erso'n`as the"Cit Mana er',shall desi nate'but onl .0 on sucti' roof -
�. _; P Y B .. . ,� 8,. � , Y P P, _.�
�''demanded by tfie City that has been piovided;but in no"evenf shall`sucli inte'rim �-..
� _advance payment be made unless the"Consuliant sfiall have'represented in writing that
._. _ _ � -
' "said peroentage'of completion of the phase Has be n perfoiin_ed b"y the Consultant. �
The,practice of making interim quaiterly adva�ces sliall not cond'eit this agieement to
. , G _ ,.
a tune and matenals basis of payment:- -
Task ' Sulitofal .' - `
1 48,000 ' � _ . �
2 72,000
3 15,000
4 15,000
Total �' $150,000
B. O Phased Fixed Fee Arrangement.
,,.. �.
For the performance of each phase or portion.of the Defined Services by Consultant as aze -
sepazately identified below, City shall pay the fixed fee associated with each phase of Services,
in the amounts and at the times or milestones or Deliverables set foi�tli: Consultant shall not ,.
commence Services under any Phase, and shail not be entided to the compensation for a Phase,
unless City shall have issued a notice to proceed to Consultant as to said Phase. � - . _
Phase Fee for Said Phase � - -
1. $ ; __ _. .
2. $
Page 20
71vo Putry Agreemert!Belwten fht Ciry of Chula V'afa and Crnfer!or Sus�aino6le F.nerev(o Implement the 2016 SCP
� - , ACN: [OBT�IN FROlVI CITY CLERK,X5961]
. _
3 . - _
, .
- . - _ . .
� � '�( ).1. 'Interim 1vlonthly Advances. The City shall make interim montlily advances : ..
= _ ' against the compensation due for each phase on a percentage of�completion basis for
'.-each-given phase such that,.at the end of each phase only the compensadon for that
, - - phase has been paid. Any payments made hereunder shall be considered as interest - .
'- . ,��°" free loans that must be retumed to the Ciry, if the Phase .is not satisfactorily
- � completed. If the Phase is' satisfactorily completed, the City shall receiye credit ' ,
- against the wmpensarion due for'that phase. The ieiention amount or percentage set
forth in Pazagaph 18.is:to be applied to'each interim'payment such thaf, at the end of
._ tlie phase, the full retenfion has been held back &om the compensation due for that '
_ _ ' phase. Percentage of comple6on of a phase shall be assessed in the sole and
` urifettered discretiomby the Contracts Administratoi designated herein by the City; or
a = such other person as th�e City. Ivianager shall designate, but only upon such proof
' - -� demanded by the City that has been provided, bnt in no event shall such interiin
advance pay�nent be made unless the Consultant shall have represented in w`riting that :
_ said percentage of completion of the p�ase has been performed by the Consultant.
The practice of making'interim monthly advances shall not convert ttus agreement to
r a time and materials basis of payment. .
. . _ � ' ' . . S ,. . .
C. O Hourly Rate Arrangement �
- `
For performance of the Defined Services by Consultanf as herein required, City shall pay
Consultant for the productive hours of time spent by Consultant in the performance of said
Services, at the rates or amounts "set foith in the Rate Schedule herein below according to the
following terms and conditions`. � � � � � -
- (1) O Not-to-Exceed Limitation on Tune and Materiais Arrangement
Notwithstanding the expenditure by Consultant of time and materials in excess bf said
Maxiinum Compensarion amount, Consultant agrees that Consultant will perform all of
the Defined Services herein �required'..of Consultanf for $
' including all Materials, and other"reimbursables" (Ma�cimum Compensation).
(2) (-) Limitation without Further Authori7arion on Time and Materials Arrdngement
At such time as Consultant shall have incurred Ume and materials' equal to
• $ - (AuthorizaUOn Limit), Consultant shall not be entitled to
any additional compensation without further authorization issued'in writing and approved
�:by the City. Nothing herein shall preclude Consultant from providing additional Services
at Consultant's own cost and expense. See Exhibit B for wage rates.
O Hourly rates may increase by 6%�for services rendered after [month], 20� if delay
_ � in providing services is caused by,City.
: > - ..
_ . Page 21
Tluo Party Agr�awu Bewren the Gry of Chulu VBW nndCerue�fm Sustairmb(e Ene�gYm lm�kment the 10/6 SCP
. . .
- --=r, ;- - . , : �.- . „ � ,�. . . ACN: [�B'�"��Ei�d,r�Ri}&� C�TY CLEI2��X5961]
1 L Materials Reimbursement Arrangement
, : �,- . , �
For the cost of out of pocket expenses incurred by Corisuitant in the performance of services
herein required, City shall pay Consultant at the rates or amounts set foith below:,_ , „
-Y' f� ' '. •_' 'iL' _ � _.�.1 �� i` I 91 ` i �.. ,yn. � S —� a � �:
y (3�None;ttie compensarion-includes'all costs. ,• �, �'`=t'�r.� � ._ _ - ° ""'"
•,- � _,�� ��
__ ' . ._ �_r' "u�_�°L.il�.W. _ . _ 'i' _�v., _ . � i�.:-x� � _ . i� � _ ... . .
,. ' ,�J � ...
. � . ... _ -- �'':° a.-- '�_--�`� _._._ _°' . _. . - �_�:. r�' : . -. : '. CostorRate
, �
� '�'.- •.f :;..3�.'1e .f ',.`.=" :_y• '. .al i . _�t �...
Re"octs�not to exceed$ � a � °
� )_"� P � $
r c_- � ..� _ . . . - t,- .
( ) Copies, nof to ezceed$ � ' i �' ' . �: $� • '
� 1 b 'r:� p4. .�� art `:- � f. ' }�� It ' f i°., ��1 ., ' 1 n.� �
, .,( .) Travel,not to`exceed$_ t. � . ' ,. ,� $; :.
' .:itl 1 � :. . ' .�'c...�_ .�. ' - .�.� � M � '-..t � 4 j I .n.. . .. � _��L.n �
,( )_ Erintmg�notto`exceed$, -�. : ,� ,, :� -.$;;�'t
a-� :.t
f��. . � ::-t
( )��: Postage;not�to exceed $ __`���:, � r _,r �a:- - �:$ �.:
, -
��;, - Ft .�, �_ _ . �� _:.. , _,..,_. �n ;_., '_ -
( ) Delivery,not to exceed $ - -- - - - ' '"' $'�°
i � i.[... � �- � . ,- � n.. � ,. .. :�'� . .�. '.�,.�.
( ') ' Outside Services - •`$ :;
� L • G ,i' .� ' . r ' . .. .. . f" . '� � `C':.'. - . . ,. .
( ) :_Other Actual Identifiable Direct Costs: . . - �, ,:,�..._;•;. , _ $ - -
- . . . ' . _ � _.
- � - - , not to exceed $' �:;: :��. ... ._ _ $?
., ,. , .. :, . .. _
- . � -._ -- - �_: ". ;not to exceed$ ' -- . � _ " $s'
12. Contract Administratois: - -
..
, c_ �
City: Jaruce Kluth AICP, Permit Counter Man er '
�. ;, __ . ,,., .., a8
,
1.' e- . . � ' ' ., ='F � ,� ` :i .. . . ,
_� .
" Consultant: - Lindsey Hawes, PMP,Senior Manager� _ " �� ' �
, ., _
: � , ., . , � : �
- � :- . : :; ..., v .: �����_ � '.:. .. .. . . . . , , . ..5
13. Liquidated Damages Rate:
,� ; "
� ) $ ' per day.' _ `
( ) Other:
14. Statement of Economic Interests, Consultant Reportirig Categories,per Conflict of Interest
Code(Chula Vista Municipal Code chapter 2.02): ' • '
. . � - , �:: . . -
(X) Not Applicable.Not an FPPC Filer.
, ,
, - t . _... - . : . .
( ) FPPC Filer
O Category No..l:Investments; sources of income and business interests.
O Category No: 2. Interests in real property. • -
_ _� ' . :.
O Category No. 3. Investments, business positions, interests in real property, and
sources of income subject to the' regulafory, permit or licensing authoriry of the
department administering this Agreemerif. �
Page 22
IWo Party Agreemtnl Belwren the CFry ofChufa[2ua md L'erster for Susmiroble Ener¢v fa Imnlemenr Ihe 10/6 SCP
, - - " 1 _ ` ACN: [1DBTAiN�RQNY CdT-Y CLERK X5961 j .
� -. ,._ . . - i : "�.__
O Category No. 4. In`vestrnents acid business positions.in btisiness entities azid sources of
- ' income.that engage in'land development, constructionbr the acquisition.or sale of
, .
i
- _. . _ .. .. , .
real property: � �'
, _ _,.. . . :. : .
. ; _
_ . . .
i . '. ;�
. �'` �,. . ,_ . � '; � � . ' �' . � - . , ; i' ' __
O Category No: S: �Investments and business posifions.in business enrifies and soiuces =
of income that, within the past�two'years, hade contracted witli''the`City of�Cliiila
.. .. Vista or,the City's Rede,velopment Agency to,provide`services;.supplies; materials; •
machinery or eguipment t - _ • � . ' _ _ - .
�..�_ _ � � � . - _
� -'(`),CategoryNo:6: Inveshnents and bdsiness positions in business enrities and sources of
_ '- _income fhat, wrthin.'the pasf two-years, tiava contracted� with "the department
'�administering'this Agreement`to pmvide sen+ices,-supplies;,materials; machinery_or I
„ .y -. :�equipment: ' : . � . . - ." _ _ ' �I
_ _ ,
O List Consultant Associa4es interests in real property within 2 radial miles of Project, �
--Property, if any: ._- _ . _ . _
, ��. ' .
, .. „ _ - — ,- -�._ _ .,.
15. O Cons`altant is Real Estate Broker and/or Salesman
16. Permitted Subconsultants: '
17. Bill Processing: .
A. Consultant's Billing to be submitted for the following period of time:
( ) Monthly
(3� Quarterly _ ..
( ) Other:
B. Day of the Period for submission of ConsultanYs Billing:
'' ( ) First of the Month
. . (..) 15th Day of each Month
( ) End of the Month
- (3�Other: _First Week of Subsequent Quarter_ .
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75vo Party Agxanmt Bdwetn the CFty oJChuta Ycrfa artd Center fw Suataina6lz Enem m Imylemem the 10J6 SCP -
` ` ' - ; :,.. j'ACN: [4DB'TAbN FRON�[CI'&`Y CLERK X5961) --
C. City's Account Number: 28577 ` '
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18. Security for Performance � __. � ;., i ,; �a , �
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" ...'�,�.r._.:'• �':
( ) Perforinazlce Bond;$
( ) Letter of Credit�P n � �� - -, �� d _ I - �
� �Ur r._'1'v_ . :� 1 I '-..� � ]� , .4� i': iy ' { . I_ � �X -�i�;'u'..n;Y��.; a
(:) � . . ,
Other,Secunty. ,r , _ ._ ,.� �� . ,. iC , i ,-- , ,
,� .. � '_� . ...,- �'•_ " � . °f��.�� : .
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T C: �� ' - � r,rc �1 tlJ'L. � . It. n '1
A� Q � . . �=lJ :. " ' - �_'� .. � ..I ��r� Y _
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[111��t �G . L . l� � � y�J - 1. t�
O Retenhon'If this space is checked;t1Sen notwithstanding otlier pro'visione to the contrazy "
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requinng the payment of compensat�on to the Consultant soonec;the City shall be.enhtled
� , 'to retam'at ttieir option, either the follo�*nn'gY"Retenhon Percentage" or"Retenhoni-' ' "
z
AmounY'until�theaCity`determines"'that the'Retention'Re(e�ase Event, lisfed�below,�as
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�,ocourred: . , t �
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Retenhon Percentage ' - ' = - , r ' '' �'
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,,.. - .. , , ,.. ,..:.f ' .. ,�
'(�)`Retention Arii�ount: $` ' a= ` .
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Retentiori Release Event: ` - '
_ �.�.
O Coinpletion of Atl Consultant Services -
( )Other:. , - � ,
O Other: The Refention Amount may be released on a monthly basis proyided that
Consultant has peiformed said monthly§ervices fo the sol'e'satisfaction of the Assistant City
' Manager/Director of Development_Services or tus designee. :_ . . .
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- . . Page 24
75uo Pnrty Agreement Betwcert(he Ctiry oJChula V'actn qnd Certler tor Sustainable Ene�ro!mplemett!fhe 20/6 SCP �
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