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HomeMy WebLinkAboutReso 1993-17256 RESOLUTION NO. 17256 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA WAIVING IMMATERIAL DEFECT, ACCEPTING BIDS AND AWARDING CONTRACT FOR THE CONSTRUCTION OF THE CITY ATTORNEY'S OFFICE EXPANSION IN THE CITY OF CHULA VISTA, CALIFORNIA WHEREAS, at 2:00 p.m. on September 1, 1993, in the Public Services Building, the Director of Public Works received the following six sealed bids for the construction of the City Attorney's Office Expansion in the City of Chula Vista, CA.: CONTRACTOR BASE BID RESULT 1. The Augustine Company, Encinitas $100,417.00 2. J. Fife Construction, San Diego $106,702.00 3. Woodbum Construction Co., El Cajon $108,798.00 4. Mams Builders, Inc., Chula Vista $110,242.00 5. Famania Construction Co., San Diego $120,523.00 6. Grahovac Construction Co., San Diego $123,775.00 WHEREAS, the low bid received from The Augustine Company is below the Engineer's estimate of $109,350.00 by $8,933.00 or 8.24 and The Augustine Company has not done work for the city in the past; and, WHEREAS, however, they have sufficient experience and good references; and, WHEREAS, the City's Environmental Review Coordinator has determined that this project is categorically exempt under Section 15301,class 1 "Existing Facilities" of the California Environmental Quality Act; and, WHEREAS, the source of funding for this project is the General Fund Capital Outlay and no prevailing wage requirements are necessary or a part of the bid documents. Compliance with Federal and State Minority and Women owned business requirements was unapplicable on this project; and, WHEREAS, staff has reviewed the low bid and recommend awarding the contract to The Augustine Company; and, WHEREAS, the low bidder made several last minute changes to his bid before submitting it to the city which changes were entered in the proposal in figures instead of words and they amount to reduction in the total bid by $4,886.00; and, WHEREAS, staff recommends that council waive this irregularity in the Augustine's bid and find it immaterial based on the following: Resolution No. 17256 Page 2 1. Unit prices written in words are needed in case of disparity between the sum prices shown in figures and words. In case of disparity, unit prices in words shall prevail and take precedence. In this case, the disparity between written prices and figures prices did not provide an advantage to the low bidder. Also, the low bidder later submitted written clarification confirming his bid figures prices. 2. Council has the right to waive immaterial defects in the bid documents. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does hereby waive the immaterial defect, and accept the six bids, and award the contract to The Augustine Company in the amount of $100,417.00, known as document number C093-204, a copy of which is on file in the office of the City Clerk, to be completed in accordance with the specifications approved by the Director of Public Works. BE IT FURTHER RESOLVED that the Mayor of the City of Chula Vista is hereby authorized and directed to execute said contract for and on behalf of the City of Chula Vista. Presented by Appre~d as to for~ by W City Attorney Resol uti on No. 17256 Page 3 PASSED, APPROVED and ADOPTED by the City Council of the City of Chula Vista, California, this 21th day of September, 1993, by the following vote: YES: Councilmembers: Fox, Horton, Moore, Rindone, Nader NOES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: None Tim Nader, Mayor ATTEST: Beverly ~. ~uthelet, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 17256 was duly passed, approved, and adopted by the City Council held on the 21th day of September, 1993. Executed this 21th day of September, 1993.