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Mary Casillas Salas, Mayor
Patricia Aguilar, Councilmember Gary Halbert, City Manager
Pamela Bensoussan, Councilmember Glen R. Googins, City Attomey
John McCann, Councilmember ponna R. Nortis, City Clerk
Steve Miesen, Councilmember
Tuesday, September 22, 2015 5:00 PM Council Chambers
� 276 4th Avenue, Building A
Chula Vista, CA 91910
REGULAR MEETING OF THE CITY COUNCIL
CALL TO ORDER
ROLL CALL:
Councilmembers Aguilar, Bensoussan. McCann. Miesen and Mayor Salas
PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE
SPECIAL ORDERS OF THE DAY
A. 15-0535 PRESENTATION BY DEPUTY CITY MANAGER BACON
REGARDING "GETTING TO ZERO." A PARTNERSHIP TO
REACHING ZERO EUTHANASIA OF HEALTHY OR
TREATABLE ANIMALS
B. 15-0533 PRESENTATION BY DEPUTY MAYOR BENSOUSSAN TO
HONOR AND ACKNOWLEDGE THE EUCALYPTUS
COMMUNITY COMMITTEE FOR THEIR EFFORTS IN
CREATING THE EUCALYPTUS DOG PARK
C. 15-0489 EMPLOYEE SERVICE RECOGNITION HONORING STAFF
WITH MILESTONE SERVICE ANNIVERSARIES
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City of Chula Vista
Staff Report
File#:15-0535, Item#: A.
PRESENTATIONBYDEPUTYCITYMANAGERBACONREGARDING“GETTINGTOZERO,”A
PARTNERSHIP TO REACHING ZERO EUTHANASIA OF HEALTHY OR TREATABLE ANIMALS
City of Chula VistaPage 1 of 1Printed on 9/17/2015
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City of Chula Vista
Staff Report
File#:15-0533, Item#: B.
PRESENTATIONBYDEPUTYMAYORBENSOUSSANTOHONORANDACKNOWLEDGETHE
EUCALYPTUSCOMMUNITYCOMMITTEEFORTHEIREFFORTSINCREATINGTHE
EUCALYPTUS DOG PARK
City of Chula VistaPage 1 of 1Printed on 9/17/2015
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City of Chula Vista
Staff Report
File#:15-0489, Item#: C.
EMPLOYEESERVICERECOGNITIONHONORINGSTAFFWITHMILESTONESERVICE
ANNIVERSARIES
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City of Chula Vista
Staff Report
File#:15-0534, Item#: D.
PRESENTATIONBYDEPUTYMAYORBENSOUSSANOFTHISYEAR’SCHULAVISTA
HARBORFEST RESULTS AND ACKNOWLEDGEMENTS
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City of Chula Vista
Staff Report
File#:15-0529, Item#: 1.
WRITTEN COMMUNICATIONS
Letter of resignation from Maggie Curiel, Commission on Aging.
RECOMMENDED ACTION
Council accept the resignation.
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September 11, 2015
Dear City of Chula Vista,
Please accept this letter as a formal notification that I am resigning from the
Chula Vista Commission of Aging effective immediately. I am forced to resign as my
duties as mother and primary chauffer for my teenage children are demanding and
making it difficult to attend meetings. Thank you for the opportunity to work on the
Commissionfor the past three years, and I have greatly enjoyed and appreciated
serving. Furthermore, I would love to be part of the Commission again, once my
children are transportation-independent.
During my time served, the Commission has addressed the transportation
needs of seniors and published a list of viable options. We have also attended
various community events, promoting the Norman Park Center. The Commission
on Aging is an important advocate for the needs of seniors and will be more so as
the community continues to grow.
Regards,
Maggie Curiel
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City of Chula Vista
Staff Report
File#:15-0249, Item#: 2.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAMAKINGVARIOUS
AMENDMENTSTOTHEFISCALYEAR2014-15BUDGETTOADJUSTFORVARIANCESAND
APPROPRIATING FUNDS THEREFOR (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
Aspartofthefiscalyear2015year-endprocess,staffhasreviewedbudgettoactualreportsto
identifypotentialbudgetoveragesateitherthecategoryorfundlevel.Variousbudgetchangesare
needed to align the budget with year-end actuals.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDirectorhasreviewedtheproposedactivity,makingbudgetadjustments
asneededtofinalizefiscalyear2015,forcompliancewiththeCaliforniaEnvironmentalQualityAct
(CEQA)andhasdeterminedthatthisactivityisnota“Project”asdefinedunderSection15378ofthe
StateCEQAGuidelinesbecauseitwillnotresultinaphysicalchangetotheenvironment;therefore,
pursuanttoSection15060(c)(3)oftheStateCEQAGuidelinestheactionsproposedarenotsubject
to CEQA.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
Aspartofthefiscalyear2015year-endprocess,staffhasreviewedbudgettoactualreportsto
identifypotentialbudgetoveragesateitherthecategoryorfundlevel.Variousbudgetchangesare
needed to align the budget with year-end actuals.
Forgovernmententities,abudgetcreatesalegalframeworkforspendingduringthefiscalyear.
Afterthebudgetisapprovedtherearecircumstances,whicharisethatcouldrequireadjustmentsto
theapprovedbudget.CouncilPolicy220-02“FinancialReportingandTransferAuthority”was
establishedinJanuaryof1996andallowsforbudgettransferstobecompleted.Transfersexceeding
$15,000requireCouncilapproval.Further,Councilmayamendthebudgetatanymeetingafterthe
adoptionofthebudgetwitha4/5thsvote.StaffisrecommendingchangesintheGeneralFundand
various other funds to align budget with year-end actuals where the actuals have exceeded budget.
General Fund Amendments
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File#:15-0249, Item#: 2.
Staff is recommending the following budget amendments in the General Fund:
CityAttorney-UnanticipatedexpendituresforcontractualattorneyservicesfromCouncilapproved
actionshasresultedinanoverageintheCityAttorney’sSuppliesandServicesbudget.Inorderto
addressthisoverage,staffisrecommendingatransferof$34,000fromtheCityAttorney’sPersonnel
Servicesexpenditurecategoryandatransferof$26,100fromtheAdministrationDepartment’s
PersonnelServicescategorytotheCityAttorney’sSuppliesandServicesexpenditurecategory.
These changes result in no net fiscal impact to the General Fund.
InformationTechnologyServices
-TheITSdepartmenthasexceededitsSuppliesandServices
budgetbyapproximately$76,000.Thisoverageisduetoseveralunanticipatedsoftwarepurchases.
MostnotablytheCitypurchasedBeneTracsoftwaresystemfortheHumanResourcesDepartment.
BeneTracsystemisanintegratedonlinebenefitenrollment/administrationsystemtoimprovethe
HumanResource’sdepartment’sopenenrollmentprocessforemployeebenefits.Toensure
implementationatopenenrollmentinOctober,siteconstruction,testingandpayrollintegration
processeshadtobeginnolaterthanJune30,2015.TheITSdepartmenthassufficientsavingsin
otherexpenditurecategoriestooffsettheoverageinSuppliesandServices.Staffrecommendsa
transferfromPersonnelServicesof$65,000anda$10,400transferfromUtilitiestoSuppliesand
Services.
NonDepartmental-TheNonDepartmentalbudgethasexceededitsSuppliesandServicesbudget
byapproximately$201,000.Thisoveragereflectshigherthananticipatedattorneyservices,
contractualservices,andinsurancecosts.Aportionofthisoveragecanbeaddressedby
transferringsavingsinthefollowingexpenditurecategories-Utilities($15,700)andOtherExpenses
($2,000).Stafffurtherrecommendstransferring$175,300fromtheFinanceDepartment’sPersonnel
ServicestoaddresstheremainingoverageinSuppliesandServices.Finallystaffrecommends
appropriating$8,000basedonunanticipatedrevenues.Councilhadpreviouslyauthorizedatransfer
fromtheGeneralFundtotheEquipmentReplacementFundfortheleaseofaFireengine.Atthe
timeofapprovaltheleasepaymentexpenseswereestimatedtobe$100,000buttheactuallease
payments are $92,000. There is $8,000 available to transfer back to the General Fund.
ThebudgetforNonDepartmentalincludesvariousTransfersOutfromtheGeneralFundtoother
funds.Thefiscalyear2015budgetincludesatransferfromtheGeneralFundtotheLLEBGFundto
offsetaportionofagrantfundedpositionthatisassignedtothePoliceDepartment.Thebudgeted
TransferOutwasinsufficienttocoverthedifferencebetweenthecostofthepositionandthegrant
funds.Anadditional$12,387isrequestedtobetransferredfromtheGeneralFundtotheLLEBG
fund.TheincreaseintheTransferOutwillbeoffsetwithareductioninthePoliceDepartment’s
Personnel Services budget.
Finally,staffisrequestingtotransfer$534,900ofcapitalexpendituresandreimbursementrevenues
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fromtheGeneralFund’sNon-DepartmentalCIPbudgettotheCapitallmprovementFund.These
fundswereinitiallybudgetedintheintheGeneralFundfortheWillowStreetBridgeReplacement
Project(STL-384).ThesefundsaccountfortheCityofSanDiego’sreimbursementtothisprojectfor
theirrequestedwaterlinebettermentscoveredunderautilityagreement.Staffisrecommendingthe
transferofthesefundsfromtheGeneralFundtotheCapitalImprovementFundforbetteraccounting
and reporting purposes.
The changes to the Non Departmental budget result in no net fiscal impact to the General Fund.
AnimalCareFacility(ACF)
-Atransferof$43,000fromsalarysavingsofthePersonnelServices
budgetoftheACFtotheCapitalexpenditurecategoryisrequested.Thistransferwillbeusedfor
roof repair expenses at the ACF.
PublicWorks-Staffisrecommendingthetransferof$338,000ofPersonnelServicescostsavings
fromthePublicWorksPersonnelServicesbudgettoaddressunanticipatedandunfundedissues
within the Public Works Department and various City facilities. These are as follows:
A$200,000appropriationtotheNon-CIPProjectExpenditurecategoryoftheNon
Departmentalbudgetisrequestedforthedemolitioncostsandlandscapereplacementcosts
of the Heritage Museum site.
A$75,000transfertotheSuppliesandServicesexpenditurecategoryforairconditioning
repairsatthePublicWorksCorp.Yardandothersuppliesandservicesexpensesthathave
occurredinthelatterhalfofthefiscalyearresultingfromvariousunexpectedbuilding
maintenancerepairs.ThesecostsresultedintheSuppliesandServicesbudgettobe
exceeded. This transfer addresses the overage.
A$63,000transfertoCapitalexpenditurecategoryofthePublicWorksDepartmentforthe
emergency replacement of a commercial grade mower for the Parks Maintenance Division.
These costs will be offset by a reduction in the Public Works Utilities expense category. This category
reflects unanticipated savings in the water budget.
PoliceDepartment
-TheLocalLawEnforcementBlockGrantFund(LLEBG)hasexceededits
personnelservicesbudget.Staffisrecommendinganincreaseof$12,387inTransfer-Outfromthe
GeneralFundtotheLLEBGFundtoaddresstheoverage.TheTransfer-Outwillbefundedbysalary
savings in the Police Department Personnel Services category budget.
FireDepartment-TheFireDepartmentisrequestinga$216,000transferfromPersonnelServices
costsavingstoaddressequipmentissueswithinthedepartment.Thedepartmentisrecommending
that$200,000betransferredtotheNon-CIPExpenditurecategoryoftheFireDepartmentbudgetto
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fundthefuturecostofafireengine.Thedepartmentisalsorequestinganincreaseof$16,000tothe
fleetmaintenancechargesbudgetinordertoreimbursetheCentralGarageFundforrepairs
completedona1992reserveengine.TheincreasetotheSuppliesandServicesexpensecategory
will also be funded by savings in Personnel Services costs.
Amendments to Other Funds
Staff is recommending budget amendments to the following funds:
SupplementalLawEnforcementServicesFund(SLESF)-TheSLESFfundhasexceededits
PersonnelServicesbudgetduetohigherthananticipatedcosts.Staffisrecommendingatransferof
$19,300fromtheSuppliesandServicesexpenditurecategorytothePersonnelServicesexpenditure
categorytooffsetthisoverage.StaffisalsorequestingtoincreasethebudgetedTransferOutfrom
theSLESFfundtothePoliceGrantsFundby$408.Bothofthesebudgetamendmentswillbeoffset
byacorrespondingexpenditurereductionintheSuppliesandServicesbudget.Thereisnonetfiscal
impact as a result of these changes.
PoliceGrantFund-ThePoliceGrantsFundhasanoverageinthePersonnelServicesexpenditure
categoryduetounanticipatedexpensesthathascausedthefundtobeoutofbalance.Staffis
recommendinganincreaseof$408totheTransferInfromtheSupplementalLawEnforcement
Services Fund to offset this overage.
EquipmentLeaseFund-Duringfiscalyear2012-13,theCityCouncilapprovedatransferfromthe
FireDepartmenttotheEquipmentLeaseFundof$100,000forthecostofaseven-yearleasewith
OshkoshCapitalfortheacquisitionofaPierceArrowXTTripleCombinationPumper/FireEngine.At
thattime,theamountoftheleasepaymenthadnotyetbeenfinalized.Theleasepaymentwas
subsequentlydeterminedtobe$92,000;theremainingbalanceof$8,000isavailabletobe
transferred back to the General Fund.
Further,inordertoalignthedebtservicepaymentswiththebudget,staffisrequestingtobudgetan
additionaldebtservicepaymentinfiscalyear2015.FundsareavailableintheEquipmentLease
Fundforthispurpose.Staffrequeststhat$92,000beappropriatedtotheOtherExpensescategory
oftheEquipmentLeaseFundfortheprincipalandinterestleasepaymentand$8,000appropriatedto
the Transfers Out category for the transfer to the General Fund.
LocalLawEnforcementBlockGrant(LLEBG)Fund-Asdiscussedabove,theLLEBGexceededits
PersonnelServicesbudget.Anappropriationof$12,387isrequestedtoalignactualexpenditures
withbudget.Thisappropriationwillbeoffsetbyincreasedrevenues(anincreaseinthetransferfrom
the General Fund).
CapitalImprovementFund-Asdiscussedabove,staffisrecommendingthetransferof$534,900of
capitalexpendituresandrelatedreimbursementrevenuesfromtheGeneraltotheCapital
lmprovementFund.TheseFundsaccountfortheCityofSanDiego’sreimbursementtoWillowStreet
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BridgeReplacementProject(STL-384)fortheirrequestedwaterlinebettermentscoveredundera
utilityagreement.StaffisrecommendingthetransferofthesefundsfromtheGeneralFundtothe
Capital Improvement Fund for better accounting and reporting purposes.
DECISION-MAKER CONFLICT
No Property within 500 feet
Staffhasreviewedthepropertyholdingsofthe\[CityCouncilmembersandhasfoundnoproperty
holdingswithin500feetoftheboundariesofthepropertywhichisthesubjectofthisaction.
Consequently,thisitemdoesnotpresentadisqualifyingrealproperty-relatedfinancialconflictof
interestunderCaliforniaCodeofRegulationsTitle2,section18705.2(a)(11),forpurposesofthe
Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityofChulaVistaCityCouncil
member,ofanyotherfactthatmayconstituteabasisforadecisionmakerconflictofinterestinthis
matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.Thisactionsupports
theOperationalExcellencegoalbyidentifyingneededbudgetamendmentsinanopenand
transparentmanner.ThistransparencysupportsCityInitiative1.3.1.-“Fosterpublictrustthroughan
open and ethical government.”
CURRENT YEAR FISCAL IMPACT
Approvaloftheresolutionamendingthefiscalyear2014/15budgetwillresultinthefollowing
appropriationsand/ortransfers.Theresultingfiscalimpactstovariousfundsarealsolistedinthe
following tables.
Summary of General Fund Budget Appropriations and Transfers by Department
DEPARTMDESCRIPTIONEXPENSEREVENUENET
ENT
CityCity Atty. Transfer Personnel Services savings to $ 26,100 $ - $ 26,100
AttorneySupplies and Services for Outside Attorney
Services ($34,000) and Transfer from
Administration
AdministraReduction in Personnel Services for Transfer to $ (26,100) $ - $ (26,100)
tionCity Attorney
InformatioIT Bene Trac Software Transfer from Personnel $ - $ - $ -
nServices and Utilities to Supplies and Services
Technolog($75,400)
y
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FinanceReduction in Personnel Services for transfer to Non $ (175,300) $ - $ (175,300)
-Departmental Supplies and Services
Non-Fire Lease Transfer In revenue from Equipment $ - $ 8,000 $ (8,000)
DepartmenLease Fund
tal
Police LLEBG Transfer Out appropriation $ 12,387 $ - $ 12,387
Transfer of Finance Dept. Savings $175,300 and $ 183,300 $ - $ 183,300
appropriation of Transfer In ($8,000) to offset
Supplies and Services overage
Transfer of Willow St. Bridge Project expenses and $ (534,900) $ (534,900) $ -
revenues to Capital Improvement Fund
Transfer from Public Works for Heritage Museum $ 200,000 $ - $ 200,000
demolition
AnimalTransfer of salary savings ($43,000) for roof repairs $ - $ - $ -
Careat Animal Care Facility
Facility
PolicePolice LLEBG Transfer Out Personnel Services $ (12,387) $ - $ (12,387)
reduction expense offset
FireTransfer of Salary Savings (Personnel Services) to $ - $ - $ -
Non-CIP for future engine acquisition ($200,000)
and 1992 Reserve Engine Repair Transfer from
Personnel to Supplies and Services ($16,000)
PublicPublic Works Transfer from Personnel to Supplies $ (200,000) $ - $ (200,000)
Worksand Services for City-wide Repairs ($75,000), to
Non Departmental Non-CIP for Heritage Museum
demolition project ($200,00) and to Capital for
commercial lawnmower purchase ($63,000) offset
by a Utilities expense reduction.
Total General Fund Amendments $ (526,900) $ (526,900) $ -
ApprovalofthisresolutionwillalignactualsandbudgetintheGeneralFund.Thereisnofiscal
impactfromthesechangesasthestaffrecommendedchangestotheGeneralFundareeither
revenueoffsetorexpenditureneutralconsistingofoffsettingexpensetransfersfromidentified
savings.
Summary of Budget Appropriations and Transfer by Fund
FUNDDESCRIPTIONEXPENSEREVENUENET
SupplemenTransfer from Supplies and Services to ($19,708) $ - $ - $ -
tal LawPersonnel Services ($19,300) and Transfer Out to
EnforcemePolice Grants Fund ($408)
nt Svcs.
Fund
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Local LawPolice LLBG Appropriation for Personnel Services $ 12,387 $ 12,387 $ -
EnforcemeTransfer from General Fund
nt Block
Grant Fund
PoliceTransfer In from Supplemental Local Law $ - $ 408 $ (408)
GrantsEnforcement Services Fund
Fund
EquipmentFire Equipment Lease Payment Adjustment & $ 100,000 $ - $ 100,000
Lease FundTransfer to General Fund of Lease Payment
Savings
CapitalTransfer of Willow St. Bridget Project Funds from $ 534,900 $ 534,900 $ -
ImprovemeGeneral Fund
nt Fund
TOTAL OTHER FUNDS$647,287$547,695$99,592
Approvalofthisresolutionwillalignactualsandbudgetwithinvariousotherfunds.Withthe
exceptionoftheEquipmentLeaseFundandthePoliceGrantsFund,therecommendedchangesare
neutralwithintheaffectedfundsasadjustmentsareeitherrevenueoffsetorcontainoffsetting
transferswithinexpenditureandrevenuecategories.TheavailablebalanceoftheEquipmentLease
Fundwillbenegativelyimpactedby$100,000asaresultofchanges.However,itshouldbenoted
thattheavailablebalanceoftheEquipmentLeaseFundisdesignatedforleasepaymentsthatwillbe
paidfromtherecommendedtransfer.ThePoliceGrantsFundwillbepositivelyaffectedby$408in
order to balance out this fund.
ONGOING FISCAL IMPACT
Staffwillreviewtheimpactedbudgetstoidentifypotentialongoingimpactsandmayrecommend
changes during fiscal year 2016/17.
Staff Contact: Angelica Aguilar, Finance Department
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA MAKING VARIOUS AMENDMENTS TO THE
FISCAL YEAR 2014/15BUDGET TO ADJUST FOR
VARIANCES AND APPROPRIATING FUNDS THEREFOR
WHEREAS,the City Charter states that at any meeting after the adoption of the budget,
the City Council may amend or supplement the budget by a motion adopted by the affirmative
votes of at least four members; and
WHEREAS,staff has completed a year-end review and is recommending a number of
budget amendmentsin order to address unanticipated budget overages; and
WHEREAS, various transfers between expense categories are recommended in order to
address unanticipated budget overages and ensure correct accurate year-end reporting; and
WHEREAS, staff is recommending various appropriations and/or transfers between
expenditure categories within General Fund Departments to mitigate overages within
expenditure categories that result in nonetfiscalimpact;and
WHEREAS, budget appropriations and/or transfers recommended in Supplemental Local
Law Enforcement Services Grant, Local Law Enforcement Block Grant and Capital
Improvement Fundresult in no net fiscal impact to these funds; and
WHEREAS, a recommended Transfer In of $408 to the Police Department Grants Fund
is necessary to balance this fund due to an overage in Personnel Services costs and will result a
positive impact; and
WHEREAS,appropriationsto the Equipment Lease Fund will be made from the
available balanceofthis fund and constitutesthe intended use of the available balance of this
fund but will nevertheless result in a negative impact.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it does hereby amend the fiscal year 2014/15 budget and approves the following
appropriations:
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Summary of General Fund and Other Funds Appropriations and/or Transfers:
PERSONNELSUPPLIES &OTHERCIPNON-CIPTransfersTOTALTOTAL
DEPARTMENT/FUNDSERVICESSERVICESEXPENSESCAPITALBUDGETBUDGETOutUTILITIESEXPENSEREVENUENET COST
City Attorney
$ (34,000)$ 60,100$ -$ -$ -$ -$ -$ 26,100$ -$ 26,100
Administration
-26,100 - - - - - - (26,100) - (26,100)
Information Technology Srvcs (65,000) 75,400 - - - - (10,400) - - -
Finance
-175,300 - - - - - - (175,300) - (175,300)
Non-Departmental
201,000 (2,000) (534,900) 200,000 12,387 (15,700) (139,213) (526,900) 387,687
Animal Care Facility
-43,000 - - 43,000 - - - - - - -
Police
-12,387 - - - - - - - (12,387) - (12,387)
Fire
-216,00016,000 - - - 200,000 - - - - -
Public Works
-62,00075,000 - 63,000 - - - (276,000) (200,000) - (200,000)
TOTAL GENERAL FUND
$ (633,787)$ 427,500$ (2,000)$106,000$(534,900)$400,000$12,387$(302,100)$(526,900)$(526,900)$ -
OTHER FUNDS
Supplemental Local Law
Enforcement Services Grant Fund
$ 19,300$ (19,708) - - - 408 - - -$ -
Police Grants Fund -- - - - - - 408(408)
Local Law Enf Block Grant Program12,387 - - - - - - 12,387 12,387 -
Capital Leases - Equipment
- - 92,000 - - 8,000 - 100,000 -100,000
Capital Improvement Fund
- - 534,900 - - - 534,900 534,900 -
TOTAL OTHER FUNDS
$ 31,687$ (19,708)$ 92,000$ -$ 534,900$ -$ 8,408$ -$ 647,287$ 547,695$ 99,592
TOTAL BUDGET AMENDMENTS$ (602,100)$ 407,792$ 90,000$106,000$ -$400,000$20,795$(302,100)$ 120,387$ 20,795$ 99,592
Presented byApproved as to form by
Maria KachadoorianGlen R. Googins
Director of Finance/TreasurerCity Attorney
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City of Chula Vista
Staff Report
File#:15-0425, Item#: 3.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROVINGTHE
PROGRAMSUPPLEMENTAGREEMENTNO.028-NTOADMINISTERINGANAGENCY-STATE
AGREEMENTFORFEDERAL-AIDPROJECTSNO.11-5203RWITHTHESTATEOFCALIFORNIA
DEPARTMENTOFTRANSPORTATION(CALTRANS)FORCOMPLETIONOFPRELIMINARY
ENGINEERING,ENVIRONMENTALANALYSISANDFINALDESIGNFORPROJECTBRLS-5203
(039),(HERITAGEROADBRIDGEREPLACEMENT)ANDAUTHORIZINGTHEDIRECTOROF
PUBLIC WORKS TO EXECUTE SAID AGREEMENT
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
TheHeritageRoadBridgeProjectbecameeligibletoreceiveHighwayBridgeProgram(HBP)funding
asabridgereplacementprojectinDecember2014.OnMay8,2015,theprojectwasapprovedfor
fundingtocompletetheremainingPreliminaryEngineering,EnvironmentalAnalysisandFinal
Design.Toreceivethefunds,viareimbursements,theCityisrequiredtoexecutetheProgram
Supplement Agreement and authorize the Director of Public Works to execute said agreement.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDepartmenthasreviewedtheproposedactionforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheproposedactionqualifies
foraClass6categoricalexemptionpursuanttoSection15306,InformationCollection,oftheState
CEQAGuidelinesbecausetheproposedactivityconsistsofbasicdatacollection,researchand
informationaspartofastudyleadingtoanactionwhichtheCityofChulaVistahasnotyetapproved,
adopted,orfunded.Thebridgeprojectitselfiscurrentlyunderdevelopmentreviewandwillbefully
analyzed and mitigated in an environmental document consistent with CEQA.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
TheHeritageRoadBridgeprojectwasinitiatedin2005whenFederalfundswereauthorizedfromthe
“Safe,Accountable,Flexible,Efficient,TransportationEquityAct:ALegacyforUsers”(SAFETEA-
LU)ProgramfortheCitytoperformPreliminaryEngineeringandEnvironmentalAnalysis(Studies)
for the future widening of the Heritage Road Bridge.
OnFebruary13,2009,theCityreceivedauthorizationtoproceedontheStudiesandaProgram
Supplement Agreement was approved and executed per Resolution 2009-085.
TheHeritageRoadBridgeprojectbecameeligibletoreceiveHBPfundinginDecember2014asa
replacementbridge.OnMay8,2015,thisprojectwasapprovedforfundingtocompletethe
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remainingPreliminaryEngineering,EnvironmentalAnalysisandFinalDesign.However,toreceive
andadministertheHBPFunds,theCityisrequiredtoexecutetheProgramSupplementAgreement
No.017-N-StateAgreementNo.11-5203RforFederal-AidProjectswithCALTRANS(Attachment
1).
TheproposedactionwouldapprovetheProgramSupplementAgreementforHeritageRoadBridge
project and authorize the Director of Public Works to execute the agreement on behalf of the City.
DECISION-MAKER CONFLICT
StaffhasreviewedthepropertyholdingsoftheCityCouncil/andhasfoundnopropertyholdings
within500feetoftheboundariesofthepropertywhichisthesubjectofthisaction.Staffisnot
independentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofanyotherfactthat
may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
ThisprojectsupportsStrongandSecureNeighborhoodsbyensuringsustainableandwell
maintained infrastructure.
CURRENT YEAR FISCAL IMPACT
ApprovaloftheProgramSupplementAgreementwillallowtheCitytoreimburseHBPfundingthatis
currentlybudgetedinCIPSTM-386forfiscalyear2015-16.Fundswillbeusedtocomplete
preliminaryengineering,environmentalclearanceandfinaldesignoftheHeritageRoadbridge
project.Atotalof$2.35millionisbudgetedwithinCIPSTM386forthispurposeandisfundedfrom
the following sources:
Total Federal HBP funds - $2,115,867
Local TDIF - $229,400
ONGOING FISCAL IMPACT
Thetotalbridgeconstructioncostisestimatedtobe$26.0millionandisexpectedtobefundedby
federalandlocalrevenuesources.Uponcompletionofthenewbridge,itwillrequireonlyroutine
maintenance costs that will be incorporated into future fiscal year budgets.
ATTACHMENTS
1.Program Supplement No. N028
Staff Contacts:
Mario Ingrasci, Associate Civil Engineer
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RESOLUTION NO. 2015-____
RESOLUTIONOF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE PROGRAM
SUPPLEMENT AGREEMENT NO. 028-N TO
ADMINISTERING AGENCY–STATE AGREEMENT FOR
FEDERAL-AID PROJECTS NO. 11-5203R WITH THE
STATE OF CALIFORNIA DEPARTMENT OF
TRANSPORTATION (CALTRANS) FOR COMPLETION OF
PRELIMINARY ENGINEERING, ENVIRONMENTAL
ANALYSIS AND FINAL DESIGN FOR PROJECT BRLS-
5203(039), (HERITAGE ROAD BRIDGE REPLACEMENT)
AND AUTHORIZING THE DIRECTOR OF PUBLICWORK
TO EXECUTE SAID AGREEMENT
WHEREAS, the City of Chula Vista desires to completePreliminary Engineering
and Environmental Analysis and complete the Design ofthe appropriate facilityfor
Heritage Road Bridgeover the Otay River; and
WHEREAS, the Federal Government approved “Highway Bridge Program (HBP)
fundingfor the completion of Preliminary Engineering,Environmental Analysisand Final
Designfor the Heritage Road Bridge; and
WHEREAS, the City of Chula Vista Local Match will use funds from Transportation
Development Impact Fees (TDIF) to perform the above mentioned work; and
WHEREAS, the State of California Department of Transportation (CALTRANS) has
authorized the City of Chula Vista to be reimbursed for performing the above mentioned
studies uponthe City’sexecutionof the Program Supplement Agreement.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of
Chula Vista does hereby approve the Program Supplement Agreement No. 028-N to the
Administering Agency-State Agreement for Federal-Aid Projects No. 11-5023R with the
State of California Department of Transportation for Completion of Preliminary
Engineering, Environmental Analysis and Final Design for Project BRLS-5203(039),
(Heritage Road Bridge Replacement), a copy of which shall be kept on file in the office
of the City Clerk.
BE IT FURTHER RESOLVED that the Director of Public Worksof the City of Chula
Vista is hereby authorized to execute said agreement on behalf of the City of Chula
Vista.
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Presented byApproved as to form by
Richard A. HopkinsBart C. Miesfeld
Director of Public WorksCity Attorney
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City of Chula Vista
Staff Report
File#:15-0475, Item#: 4.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROPRIATING
$87,609TOTHECAPITALIMPROVEMENTFUND(CIPNO.STL400)BASEDON
UNANTICIPATEDREVENUEASSOCIATEDWITHAUTILITYAGREEMENTWITHSWEETWATER
AUTHORITY (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
TheCityenteredintoaUtilityAgreementwithSweetwaterAuthorityfortherelocationofexisting
waterfacilitiesalongtheThirdAvenueStreetscapeprojectbetween“E”Streetand“H”Street.The
proposedresolution,ifapproved,wouldappropriate$87,609totheCapitalImprovementFundbased
ontheunanticipatedrevenueassociatedwiththeUtilityagreementwithSweetwaterAuthoritytoCIP
No. STL400.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDirectorhasreviewedtheproposedprojectforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheprojectwascoveredin
previouslyadoptedFinalEnvironmentalImpactReportfortheChulaVistaUrbanCoreSpecificPlan
(UCSP),FinalEnvironmentalImpactReport-06-01(“FEIR-06-01”).PursuanttotheCalifornia
EnvironmentalQualityAct(CEQA)onApril26,2007theCity,actingasLeadAgencycertifiedFEIR-
06-01fortheUCSP.OnJanuary25,2011theCity,actingasLeadAgency,havingfoundand
determinedthatcertainamendmentstotheUCSP,includingthereferencedThirdAvenue
StreetscapeImprovements,wouldnotresultinsignificantunmitigatedimpactsandthatonlyminor
technicalchangesoradditionstoFEIR-06-01werenecessaryandthatnoneoftheconditions
describedinSection15162oftheStateCEQAGuidelinescallingforthepreparationofasubsequent
environmentaldocumenthadoccurred,adoptedanAddendumtoFEIR-06-01.Therefore,nofurther
CEQA actions or determinations are necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
Project Background
TheCityenteredintoaUtilityagreementwithSweetwaterAuthorityregardingrequiredwaterfacility
relocationswithinthelimitsoftheThirdAvenueStreetscapeproject.TheCityincorporatedthewater
facilityrelocationworkintotheconstructioncontractforPhaseIIoftheThirdAvenueStreetscape
project(CIPNo.STL400-ResolutionNo.2015-079).Thisscopeofworkincludesthe
relocation/upsizingofanexisting10-inchACpipewithanew12-inchPVCpipe.Thenewwaterpipe
willrunalongthenorthboundsideofThirdAvenueandisapproximately20’westofthenearly50
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yearoldexistingwaterpipe.AllwaterfacilityconstructioniswithintheCityofChulaVistaright-of-
way.
Agreements
AUtilityagreement,preparedinaccordancewiththeGovernmentCodeSection6500datedAugust
9,2011,betweentheCityandSweetwaterAuthorityhasbeenexecutedandapproved(See
Attachment“1”);saidagreementsoutlinethedetails/responsibilitiesbetweentheCityand
SweetwaterAuthorityfortheprojectthatincludes,butarenotlimitedto,thefollowingitems:
definitions,preconstruction,construction,reimbursementofcosts,changeorders,inspection,bonds,
prevailing wage and insurance, indemnity, records, notices and miscellaneous items.
PertheUtilityagreement,“SweetwaterAuthoritymustdepositwiththeCityanamountequaltofifty
(50)percentofthebidamountattributabletotheconstructionandinstallationofAuthorityFacilities,
plusafive(5)percentcontingency.”Basedontheconstructioncontractandestimatedlaborcosts,it
wasdeterminedthatSweetwaterAuthoritymustdepositwiththeCity$87,609forthepurposeof
progress payments made by the City to the City’s contractor for the abovementioned utility work.
DECISION-MAKER CONFLICT
StaffhasreviewedthepropertyholdingsoftheCityCouncilmembersandhasfoundnoproperty
holdingswithin500feetoftheboundariesofthepropertywhichisthesubjectofthisaction.
Consequently,thisitemdoesnotpresentadisqualifyingrealproperty-relatedfinancialconflictof
interestunderCaliforniaCodeofRegulationsTitle2,section18705.2(a)(11),forpurposesofthe
Political Reform Act (Cal. Gov’t Code §87100,et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofany
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.ThirdAvenue,
between“H”Streetand“E”StreetisdesignatedintheCity’sUrbanCoreSpecificPlanasaSmart
Growtharea.SmartGrowthischaracterizedasprovidingavarietyoftransportationchoices,
pedestrian-friendlyaccess,andstronglinksbetweenlandusesandregionaltransportation.Smart
Growthfostersdistinctiveandattractivecommunitieswithstronganduniqueidentities,drawing
people to them, thereby enhancing the area’s overall vitality and economic stability.
CURRENT YEAR FISCAL IMPACT
Approval of the resolution will appropriate $87,609 to the Capital Improvement Fund based on
revenue provided by the Sweetwater Authority reimbursement agreement to CIP STL400 to cover the
cost for relocating the existing water facilities.
ONGOING FISCAL IMPACT
SincethewatertransmissionlinesareownedbySweetwaterAuthority,noadditionalfundsor
maintenance will be required by the City.
ATTACHMENTS
1.Sweetwater Authority Reimbursement Agreement
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File#:15-0475, Item#: 4.
Staff Contact: Patrick C. Moneda, Senior Civil Engineer
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RESOLUTION NO. 2015-_____
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULAVISTA APPROPRIATING $87,609 OF NON-
DEPARTMENTAL CIP FUNDS (CIP NO. STL400) BASED
ON UNANTICIPATED REVENUE ASSOCIATED WITH
UTILITY AGREEMENT WITH SWEETWATER AUTHORITY
WHEREAS, a Reimbursement agreement(Utility agreement), prepared in
accordance with the Government Code Section 6500 dated August 9, 2011, between
the City and Sweetwater Authority has been executed and approved; and
WHEREAS, the Utility agreementoutlinesthe details/responsibilities between the
City and Sweetwater Authority for the project that includes, but are not limited to, the
following items: definitions, preconstruction, construction, reimbursement of costs,
change orders, inspection, bonds, prevailing wage and insurance, indemnity, records,
notices and miscellaneous items.; and
WHEREAS, Sweetwater Authority must deposit with the City an amount equal to
fifty (50) percent of the bid amount attributable to the construction and installation of
Authority Facilities, plus a five (5) percent contingency; and
WHEREAS, based on the construction contract and estimated labor costs, it was
determined that Sweetwater Authority must deposit with the City $87,609 for the
purpose of progress payments made by the City tothe City’s contractor for the
abovementioned utility work.
NOW, THEREFORE, BE IT RESOLVEDbythe City Council of the City of Chula
Vista,that it does hereby appropriate $87,609 to the CIP ProjectExpenditurecategory
of the Capital Improvement Fundbased on unanticipated revenue associated with utility
agreement with Sweetwater Authority to CIP No. STL400.
Presented byApproved as to form by
______________________________________________________
Richard A. HopkinsGlen R. Googins
Director of Public Works City Attorney
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City of Chula Vista
Staff Report
File#:15-0474, Item#: 5.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROVINGTHE
REFUNDOFTRANSPORTATIONDEVELOPMENTIMPACTFEES(TDIF)INTHEAMOUNTOF
$331,103TOLENNARHOMESANDAPPROPRIATINGFUNDSTHEREFOR(4/5VOTE
REQUIRED)
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
TheCityofChulaVistacollectedTransportationDevelopmentImpactFees(TDIF)associatedwith
LennarHomes’“LakePointe”projectintheamountof$331,103.Theprojectiscurrentlybeing
assessedforTDIFfeesontheannualtaxbillunderCommunityFacilitiesDistrict06Iandistherefore
paying for the same facilities twice.
ENVIRONMENTAL REVIEW
StaffhasreviewedtheproposedactivityforcompliancewiththeCaliforniaEnvironmentalQualityAct
(CEQA)andhasdeterminedthattheproposedactivity,authorizationofreimbursementofTDIF
funds,isnota“project”asdefinedunderSection15378(b)(4)oftheStateCEQAGuidelines,
becauseitisafiscalactivitythatwillnotresultinaphysicalchangetotheenvironment.Therefore,
pursuanttoSection15060(c)(3)oftheStateCEQAGuidelines,theactivityisnotsubjecttoCEQA.
Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable.
DISCUSSION
Table1,belowprovidesthesummaryofTDIFfeespaidbyLennarHomesassociatedwiththeir
“LakePointe”projectonOlympicParkway,northoftheOlympicTrainingCenter.TheCityassessed
thesefeesinerrorasthedevelopmentwillpaytheirTDIFfeesbyvirtueoftheirparticipationin
CommunityFacilitiesDistrict06I(CFD06I)whichconstructedtheTDIFfacilitiesrequiredbythe
project.
TherewillbenoimpacttoplannedTDIFtransportationprojectsinthecomingfiscalyearduetothe
refund.
Table 1.
Transportation Development Impact Fees paid by Lennar
DateReceipt No.TDIF Paid
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File#:15-0474, Item#: 5.
01/28/2015549598$29,984
04/14/2015510907$23,463
04/14/2015665082$31,284
04/14/2015602139$31,284
01/28/2015423926$89,952
04/14/2015357403$125,136
Total$331,103
DECISION-MAKER CONFLICT
There are no decision maker conflicts for this item.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.Therefundingof
these fees indicates the perpetual need for continual improvement in operation excellence.
CURRENT YEAR FISCAL IMPACT
ApprovalofthisResolutionwillauthorizetherefundof$331,103induplicateTDIFfeescollectedin
error.TherefundwillreducethecashbalanceintheTDIFfund,butwillhavenoimpactonthe
overallfeeprogram.Thefundswerenotassumedindevelopingthecurrentyearcapital
improvement program; therefore, no projects will be negatively impacted by the refund.
ONGOING FISCAL IMPACT
ThesubjectTDIFfeeswerecollectedinerrorandwillberefundedin-fullinthecurrentfiscalyear.
Refunding the fees creates no ongoing fiscal impact to the TDIF fund.
ATTACHMENTS
Staff Contact: Dave Kaplan 691-5025
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA APPROVING THE REFUND OF
TRANSPORTATION DEVELOPMENT IMPACT FEES (TDIF)
IN THE AMOUNT OF $331,103 TO LENNAR HOMES AND
APPROPRIATING FUNDS THEREFOR
WHEREASin Fiscal Year 2014-15, Lennar Homes paid $331,103 to the City in
Transportation Development Impact Fees (TDIF) for the Lake Pointe project; and
WHEREAS, the TDIF obligation for the Lake Pointe project was financed in full via the
existing Community Facilities District 06I; and
WHEREAS, through participation in Community Facilities District 06I, the Lake Pointe
project is paying itsTDIF obligation via theannual property tax billand should not have paid
TDIF directly to the City; and
WHEREAS, it is therefore appropriate to refund Lennar Homes the TDIF funds paid
directly to the City; and
WHEREAS, no planned TDIF roadway projects will be affected in the current fiscal year
by the refund of said TDIF fees; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, that it is approves the refund of Transportation Development Impact Fees (TDIF) in the
amount of $331,103 to Lennar Homes and appropriates funds therefor.
Presented byApproved as to form by
Kelly BroughtonGlen R. Googins
Development Services Dept. DirectorCity Attorney
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City of Chula Vista
Staff Report
File#:15-0517, Item#: 6.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROVINGALICENSE
AGREEMENTWITHACTIONSINMOTIONFORCITYOWNEDPROPERTYLOCATEDAT610
BAYBOULEVARDAMENDINGTHEFISCALYEAR2015-2016BUDGETFORPAYMENTOF
MINOR CONSTRUCTION COSTS (4/5 VOTE REQUIRED)
RECOMMENDED ACTION
Council adopt the resolution
SUMMARY
TheCityofChulaVistacurrentlyownstheformerbankbuildinglocatedat610BayBoulevard.This
propertywasacquiredbytheCityforthepotentialfutureuseasafirestationsiteinFebruary2013
andiscurrentlyvacant.TheCityhasbeenapproachedbyanautoauctioncompany,Auctionsin
Motion(AIM),aboutleasingthissitetothemonaninterimbasis.Councilisbeingaskedtoconsider
this license.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDirectorhasreviewedtheproposedprojectforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheprojectqualifiesforaClass
1categoricalexemptionpursuanttoSection15301(ExistingFacilities)oftheStateCEQAGuidelines
becausetheactionisapprovalofaleaseofCitypropertyforanewpermitteduse(autoauction).
Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
TheCitypurchasedthebankbuildinglocatedat610BayBoulevardin2013asapotentialsitefora
newfirestationthatisneededpriortotheoccupancyoftheResortandConferenceCenter(RCC)on
theBayfront.Sincethattimestaffhashadseveralshorttermtenantsoccupythebuilding,primarily
insupportofthePort’sconstructionactivitiesalongtheBayfront.Thisminimalusehasallowedthe
Citytooffsetmaintenancecostsforthesiteanddetervandalismandtransientactivity.Staffdoesnot
anticipate needing this site for the Bayfront for at least two years.
StaffhasbeenapproachedbyAuctionsinMotion(AIM)tolicensetheentiresiteforaperiodofone
yearwiththeoptionforanadditionaltwoyears.Theyareamemberofthenation-wideXLerate
Groupwhichsold130,000carsin2014generatingalmost$500millioningrossrevenue.AIM
currentlyhasthreesitesinSouthernCaliforniaandhasidentifiedtheSanDiegoRegionfortheirnext
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File#:15-0517, Item#: 6.
location.TheyproposetopaytheCity$10,000permonthforthefirstyearwiththreepercent
increasesineachofthetwosubsequentyears.Theyhaveagreedtopayforallutilitiesand
maintenanceonsiteandwillprovidetheCitywitha$10,000securitydeposit.Inordertomakethe
sitesuitableforthistypeoftenantsomeminorworkwillneedtobedone.Thisworkconsistsof
fencingandgatemodifications,locksmithing,HVACservicingandgeneralsitecleanup.Staff
anticipatesthatthecostofthisworkwillbeabout$10,,000andasksthatCouncilappropriatethese
funds as a part of this action.
ThisagreementproposesnoforeseeableproblemsfortheCity,providesasufficientincomestream
tocarrythecostofowningtheassetandalleviatestheCity’sobligationtomaintainthebuildingand
land.
DECISION-MAKER CONFLICT
StaffhasreviewedthepropertyholdingsoftheCityCouncilandhasfoundnopropertyholdings
within500feetoftheboundariesofthepropertywhichisthesubjectofthisaction.Staffisnot
independentlyaware,andhasnotbeeninformedbyanyCouncilmember,ofanyotherfactthatmay
constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.Byenteringintothis
licensetheCityisutilizingun-usedofficespacetocreatearevenuestreamfortheCity.Atthesame
timetheCityisrelievedoftheburdenofutilitycostandmaintenanceforspacewecannotuse.This
furthers the City’s goal of maintaining Operational Excellence.
CURRENT YEAR FISCAL IMPACT
Inthecurrentfiscalyear,(2015-2016)theCitywillreceive$90,000oflicenserevenuewithno
anticipatedexpensesbeyondthosenormallyincurredforthissite(exteriorbuildingmaintenance).
TheCitywillincuracostof$10,000tofundtheitemsdetailedabove.Staffisrequestingan
appropriationof$10,000totheSuppliesServicesexpenditurecategoryoftheNon-Departmental
budget.ThisappropriationwillbeoffsetbydepositrevenuereceivedfromtheLicenseAgreement
resulting in no net fiscal impact.
ONGOING FISCAL IMPACT
Inthenextfiscalyear,2016-2017,theCitywillreceive$120,000ofleaserentalrevenuewithno
anticipatedexpensesbeyondthosenormallyincurredforthissite(exteriorbuildingmaintenance).In
theremainingfiscalyears,theCitywillreceive$123,600oflicenserevenueshouldtheagreementbe
extended.
ATTACHMENTS
License Agreement
Staff Contact: Rick Ryals, Real Property Manager
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PROPERTY LICENSE AGREEMENT
BY AND BETWEEN
OF THE CITY OF CHULA VISTA
AND
AAAG-CALIFORNIA, LLC
FOR THE USE OF CITY OWNED REAL PROPERTY
LOCATED AT
610 BAY BOULEVARD
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SECTION PARAGRAPH PAGE
SECTION 1: USES
1.01 Premises 1
1.02 Uses 1
1.03 Reservation of Rights 2
SECTION 2: COMPENSATION
2.01 Rent for Use of Premises 2
2.02 Park Clean Up 2
2.02 Utilities 2
SECTION 3: TERM
3.01 Term 2
3.02 Termination 2
3.03 Surrender of Premises 3
SECTION 4: INSURANCE RISKS/SECURITY
4.01 Indemnity3
4.02 Insurance 4
4.03 Accident Reports 6
SECTION 5: TERMS AND CONDITIONS OF OCCUPANCY
5.01 Form of Agreement 6
5.02 Right to Occupy 6
5.03 Taxes 6
SECTION 6: IMPROVEMENTS/ALTERATIONS/REPAIRS
6.01 Acceptance of Premises 7
6.02 Waste, Damage, or Destruction 7
6.03 Maintenance 7
6.04 Improvements/Alterations 8
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6.05 Liens 8
6.06 Signs 8
6.07 Ownership of Improvements 9
6.08 Breach by Licensee 9
SECTION 7: DEFAULT AND TERMINATION
7.01 Default 8
7.02 Notice of Default 9
7.03 Remedies 9
7.04 Other Causes for Termination 10
7.05 Retaking Possession 10
SECTION 8: GENERAL PROVISIONS
8.01 Notices 10
8.02 Headings 11
8.03 Gender and Number 11
8.04 Reference to Paragraphs 11
8.05 Incorporation of Recitals 11
8.06 Covenants and Conditions 11
8.07 Integration 11
8.08 Severability 11
8.09 Drafting Ambiguities 11
8.10 Conflicts Between Terms 12
8.11 Prompt Performance 12
8.12 Exhibits 12
8.13 Governing Law/Venue
8.1412
8.15 Third Party Relationships 12
8.16 Successors in Interest 12
8.17 No Waiver 13
8.18 Administrative Claims Requirements 13
8.19 Nondiscrimination 13
8.20 Equal Opportunity 13
8.21 Assignment and Subletting-No Encumbrance 13
8.22 Other Regulations 14
8.23 Non-Liability of Officials 14
8.24 Relationship Between City and Licensee 14
8.25 Capacity of Parties 14
SIGNATURE PAGE
15
EXHIBITS
Exhibit "A" - Sketch of Premises 16
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LICENSE
THIS AGREEMENT, hereinafter called "Agreement", dated as of
City of Chula
________________, solely for identification purposes, is executed between the
VistaAAAG-California,
, a public body corporate and politic, hereinafter called "City", and
LLC
, a California Limited Liability Corporationj, hereinafter called "Licensee", to establish
terms and conditions of Licenseey owned by City and to provide
terms and conditions of Licensee
R E C I T A L S
WHEREAS, City is the legal and equitable owner of that certain real property located at
610 Bay Boulevard
571-330-21, more fully described herein below;
WHEREAS, Licensee is an Auto Auction Company seeking a location for a San Diego
facility; and,
WHEREAS, City is willing to License the above described property (the Premises) as
more particularly described herein to Licensee under the terms, covenants, conditions and
provisions contained herein.
A G R E E M E N T
NOW THEREFORE,
for good and valuable consideration, the sufficiency of which the
parties hereby acknowledge, the City and Consultant do hereby mutually agree as follows:
SECTION 1: USES
1.01 Premises.
City hereby Licenses to, in accordance with the terms, covenants, conditions
and provisions hereof, that certain City owned real property located at 610 Bay Boulevard,
571-330-21
(the "Premises"). Licensee hereby agrees to act in accordance with and abide by the terms,
covenants, conditions and provisions of this Agreement.
1.02 Uses.
It is expressly agreed that the Premises shall be used by Licensee solely and
exclusively for the purpose of operating an on-site wholesale Auto Auction, administrative
support, and for such other related or incidental purposes as may be required to support
said operations. Other, unrelated activities may also be allowed at the Premises with prior
written approval in writing .
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Maintenance,repair and washing of vehicles on site is specifically prohibited and will not
be permitted.
Licensee covenants and agrees to use the Premises only for the above specified purposes
and to diligently pursue said purposes throughout the term hereof. Licensee shall not use or
permit any use of the Premises in any manner which disturbs the use and quiet enjoyment
by City or any surrounding tenants or the general public. In the event that Licensee fails to
continuously use the Premises for said purpose, or uses the Premises for purposes not
expressly authorized herein, the Licensee shall be deemed in default under this Agreement.
1.03 Reservation of Rights.
City shall not unreasonably or substantially interfere with
Licensee use of the Premises while Licensee is in possession of the Premises. However,
the City specifically retains the following rights:
a. Subsurface Rights.
City hereby reserves all rights, title and interest in any and all
subsurface natural gas, oil, minerals and water on or within the Premises.
b. Easements.
City reserves the right to grant and use easements or to establish and use
rights-of-way over, under, along and across the Premises for utilities, thoroughfares, or
access as it deems advisable for the public good.
c. Right to Enter.
City has the right to enter the Premises for the purpose of performing
maintenance, inspections, repairs or improvements, or developing municipal resources
and services.
SECTION 2: COMPENSATION
2.01 Rent for Use of Premises.
Licensee shall pay City the sum of $10,000.00 in advance, per
month for the use of the premises. Said payment shall be made in lawful money of the
United States unconditionally, without demand, deduction qualification or set-
address as set forth herein or at such other address as City may designate in writing.
Payments made after the fifth day of the month shall include a penalty of $200.00 for late
payment.
2.02Security Deposit
. Licensee shall, upon commencement of this License provide City with a
Security Deposit in the amount of $10,000. Said deposit, less any amount needed to restore
termination of this License.
2.03 Utilities.
All Utility Services on site are to be transferred into Licensees name and shall be
the sole responsibility of Licensee. Licensee shall indemnify City from any unpaid Utility
cost or fees incurred by Licensee.
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SECTION 3: TERM
3.01 Term.October 1, 2015
The term of this Agreement shall commence on and have a term of
two years. The term of this License may be extended for up to two additional one year
terms upon mutual agreement of the parties. In each additional one year term, rent shall be
adjusted upward three percent from the previous year.
3.02 Termination.
Within the first year this License may be terminated only upon the mutual
consent of the parties hereto, except as otherwise provided for herein.In year two and all
subsequent years, if applicable, this Agreement may be terminated by either party upon
ninety-day notice to the other party.
3.03 Surrender of Premises.
At the expiration or earlier termination of this Agreement,
Licensee shall surrender the Premises to City free and clear of all liens and encumbrances,
except those liens and encumbrances which existed on the date of the execution of this
Agreement by City. The Premises, when surrendered by Licensee, shall be in a safe and
sanitary condition and shall be in as good or better condition as the condition at the
commencement of this Agreement, absent normal wear and tear.
SECTION 4:INSURANCE RISKS/SECURITY
4.01Indemnity.
a.Defend, Indemnify and Hold Harmless
. Licensee hereby agrees to defend,
indemnify, and hold the City, its directors, officers, employees, and agents, harmless
from and against any and all claims, demands, causes of action, costs, expenses
ury,
in law or equity, to property or persons, including wrongful death, in any manner
arising out of or incident to any alleged acts, omissions, negligence, or willful
misconduct of Licensee, or any employee, agent, invitee, contractor of Licensee, or
other person acting by or on behalf of Licensee on or about the Premises, arising out of,
related to or in connection with the use of the Premises or this Agreement. This
indemnity provision does not include any claims, damages, liability, costs and expenses
arising from the sole negligence or sole willful misconduct of the City, its officers,
employees. Also covered is liability arising from, connected with, caused by or claimed
to be caused by the active or passive negligent acts or omissions of the City, its agents,
officers, or employees which may be in combination with the active or passive
negligent acts or omissions of the Licensee, its employees, agents or officers, or any
third party.
b. Costs of Defense and Award
. Included in the obligations in Sections 1 and 2, above,
is the LicenseeLicensee
and all aforesaid suits, actions or other legal proceedings of every kind that may be
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brought or instituted against the City, its directors, officials, officers, employees, agents
and/or volunteers. Licensee shall pay and satisfy any judgment, award or decree that
may be rendered against City or its directors, officials, officers, employees, agents
and/or volunteers, for any and all legal expense and cost incurred by each of them in
connection therewith.
c. Insurance Proceeds
. Licensee
insurance proceeds, if any, received by the City, its directors, officials, officers,
employees, agents, and/or volunteers.
d. Declarations
. LicenseeSection 4 shall not be limited by any prior
or subsequent declaration by the Licensee.
e. Enforcement Costs
. Licensee agrees to pay any and all costs City incurs enforcing the
indemnity and defense provisions set forth in Section 4.
f. Survival
. LicenseeSection 4 shall survive the termination of this
Agreement.
4.02 Insurance.
Licensee shall take out and maintain at all times during the term of this
Agreement the following insurance at its sole expense:
a.Licensee shall maintain the following minimum limits:
General Liability Insurance
Commercial General Liability Insurance covering liability of the Licensee with respect
to all operations to be performed and all obligations assumed by the Licensee under the
terms of this Agreement. Coverage for commercial general liability shall be at least as
broad as Insurance Services Office Commercial General Liability Coverage
one million dollars
(Occurrence Form CG 0001). Limits shall be no less than
($1,000,000)
per occurrence for bodily injury, personal injury and property damage. If
Commercial General Liability Insurance or other form with a general aggregate limit is
used, either the general aggregate limit shall apply to the Premises (with the ISO CG
2503, or ISO CG 2504, or insurer's equivalent endorsement provided to City) or the
general aggregate limit shall be twice the required occurrence limit.
Automobile Liability Insurance
Automotive Liability Insurance covering the liability of Licensee arising out of the use
of all owned, non-owned, and hired vehicles which bear, or are required to bear, license
plates according to the laws of California and which are not covered under the Licensee
Commercial General Liability insurance. Coverage under this policy shall have limits
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one million dollars ($1,000,000)
of liability of not less than per occurrence, combined
single limit, for bodily injury and property damage (including loss of use) liability.
Coverage shall be at least as broad as Insurance Services Office Automobile Liability
Coverage (Form CA 0001), covering Symbol 1 (any auto).
Workers' Compensation and Employer's Liability Insurance complying will the
requirements of all applicable laws relating to workers' compensation insurance,
covering or insuring all of the Licensee employees working on or about the Premises.
statutory limits
Limits shall be no less than per accident for bodily injury and disease.
By his/her signature hereunder, Licensee certifies that it is aware of the provisions of
Section 3700 of the California Labor Code which require every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance
with the provisions of that code, and it will comply with such provisions in connection
with any work performed on or about the Premises. Any persons providing services
with or on behalf of Licensee shall be covered by workers' compensation (or qualified
self-insurance)
b.
All insurance companies affording coverage to the Licensee shall be required to add the
City of Chula Vista, its officials, officers, employees, and agents as "additional
insured(s)" under the insurance policy(s) required in accordance with this Agreement.
Licensee shall furnish (or cause to be furnished) a certificate of insurance countersigned
by an authorized agent of the insurance carrier on a form of the insurance carrier setting
forth the general provisions of the insurance coverage. This countersigned certificate
(and endorsement) shall name the City and the City, their officers, agents, employees,
and authorized volunteers as additional insured under the policy. Coverage provided
hereunder to the City and City as additional insured by Licensee shall be primary
insurance and other insurance maintained by the City, its officials, officers, agents
and/or employees, shall be excess only and not contributing with insurance provided
pursuant this Section 4.02, and shall contain such provision in the policy(ies),
certificate(s) and/or endorsement(s). The insurance policy or the certificate of
insurance shall contain a waiver of subrogation for the benefit of the City, its officials,
officers, employees, and agents.
c.
All insurance companies affording coverage to the Licensee shall be insurance
organizations acceptable to the City, and authorized by the Insurance Commissioner of
the State Department of Insurance to transact business of insurance in the State of
California. Insurance is to be placed with insurers having a current A.M. Best rating of
no less than A-, VII or equivalent or as otherwise approved by City.
d. thirty (30) days
All insurance companies affording coverage shall provide written
notice to the City should the policy be cancelled before the expiration date. For the
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purposes of this notice requirement, any material change in the policy prior to the
expiration shall be considered a cancellation.
e.
Licensee shall provide evidence of compliance with the insurance requirements listed
above by providing a certificate of insurance, in a form satisfactory to the General
Counsel (City Attorney), concurrently with the submittal of this Agreement.
f.thirty (30) days
Licensee shall provide a substitute certificate of insurance no later than
prior to the policy expiration date. Failure by the Licensee to provide such a
substitution and extend the policy expiration date shall be considered a default by
Licensee and may subject the Licensee to a termination of this Agreement.
g.
Maintenance of insurance by the Licensee as specified in this Agreement shall in no
way be interpreted as relieving the Licensee of any responsibility whatever and the
Licensee may carry, at its own expense, such additional insurance as it deems
necessary.
h.
If Licensee fails or refuses to take out and maintain the required insurance, or fails to
provide the proof of coverage, City has the right to obtain the insurance. Licensee shall
reimburse City for the premiums paid with interest at the maximum allowable legal rate
then in effect in California. City shall give notice of the payment of premiums within
thirty (30) days
ofpayment stating the amount paid, names of the insurer(s), and rate
first (1st)
of interest. Said reimbursement and interest shall be paid by Licensee on the
day
of the month following the notice of payment by City.
i.
City, at its discretion, may require the revision of amounts and coverage at anytime
sixty (60) days
during the term of this Agreement by giving Licensee prior written
kind and extent of risk existing on the Premises. Licensee also agrees to obtain any
additional insurance required by City for new improvements, in order to meet the
requirements of this Agreement.
j.
Notwithstanding the preceding provisions of this Section 4.02, any failure or refusal by
Licensee to take out or maintain insurance as required in this Agreement, or failure to
provide the proof of insurance, shall be deemed a default under this Agreement and in
three (3) days
such event, City may terminate this Agreement upon written notice to
Licensee. For the purposes of this Agreement, the condition to provide the insurance
coverage required under this Section 4.02 shall be in addition to rent.
4.03 Accident Reports.
Licensee shall promptly report to City any accident causing any
property damage or any serious injury to persons on or about the Premises. This report
shall contain the names and addresses of the parties involved, a statement of the
circumstances, the date and hour, the names and addresses of any witnesses and other
pertinent information.
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SECTION 5: TERMS AND CONDITIONS OF OCCUPANCY
5.01 Form of Agreement.
This Agreement is a limited License for the use of the Premises for
those particular purposes identified in Section 1.2. Nothing in this Agreement shall be
interpreted to grant any interest in the Premises other than that specified in this Agreement.
At no time shall the Licenseest in the Premises ripen into a Leasehold or
fee interest with a claim or right to exclusive possession thereof.
5.02 Right to Occupy.
Licensee right to occupy the Premises may be terminated by City at any
time if Licensee fails to satisfactorily perform the improvement, maintenance, and upkeep
duties or responsibilities of Licensee set forth hereunder. City reserves the right to
terminate this Agreement as may be provided for elsewhere herein.
5.03 Taxes.
Licensee shall pay, before delinquency, all taxes, assessments, and fees assessed or
levied upon Licensee for use of the Premises, including the land, any buildings, structures,
machines, equipment, appliances, or other improvements or property of any nature
whatsoever erected, installed, or maintained by Licensee or levied by reason of the business
or other Licensee activities related to the Premises, including any licenses or permits.
Licensee recognizes and agrees that this Agreement may create a possessory interest
subject to property taxation, and that Licensee may be subject to the payment of taxes
levied on such interest, and that Licensee shall pay all such possessory interest taxes prior
to their delinquency.
SECTION 6: IMPROVEMENTS/ALTERATIONS/REPAIRS
6.01 Acceptance of Premises.
The Premises is being offered to Licensee in an As-Is and
Where-Is condition without any warranty, expressed or implied. Licensee represents and
warrants that it has independently inspected the Premises and made all tests, investigations,
and observations necessary to satisfy itself of the condition of the Premises and all
improvement appurtenant thereto. Licensee acknowledges it is relying solely on such
independent inspection, tests, investigations, and observations in making this Agreement.
Licensee further acknowledges that the Premises are in the condition called for by this
Agreement, and that Licensee does not hold City responsible for any defects in the
Premises.
6.02 Waste, Damage, or Destruction.
Licensee shall give notice to City of any fire or other
forty-eight (48) hours
damage that occurs on the Premises within of such fire or damage.
Licensee shall not commit or suffer to be committed any waste or injury or any public or
private nuisance, to keep the Premises, adjoining sidewalks, and other public areas, clean
and clear of refuse and obstructions, and to dispose of all garbage, trash, and rubbish in a
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manner satisfactory to City. If the Premises shall be damaged by any cause which puts the
Premises into a condition which is not decent, safe, healthy and sanitary, Licensee agrees to
make or cause to be made full repair of said damage and to restore the Premises to the
condition which existed prior to said damage; or, at City's option, and upon receipt of
written demand thereof, Licensee agrees to clear and remove from the Premises all debris
resulting from said damage and repair the Premises in accordance with plans and
specifications previously submitted to City and approved in writing in order to replace in
kind and scope the improvements which existed prior to such damage. Licensee shall be
responsible for all costs incurred in the repair and restoration, or rebuilding of the Premises.
Licensee shall not cause or permit any hazardous material to be used, stored, transported,
generated, or disposed in or about the Premises by Licensee, Licensee
contractors, Licensee
infectious substance, material, or waste, which is or becomes regulated by any local
governmental entity, the State of California, or the United States government under any
law, regulation or ordinance.
6.03 Maintenance.
Licensee agrees to assume full responsibility and cost for the operation and
maintenance of the Premises throughout the term of this Agreement. Licensee will make
customary and usual maintenance necessary to maintain and preserve the Premises, all
improvements, including fencing, adjoining sidewalks, and other public areas, in a decent,
safe, healthy, and sanitary condition satisfactory to City and in compliance with all
applicable laws. Licensee shall remove and lawfully and properly dispose of all garbage,
litter, trash, debris, and rubbish from or about the Premises, adjoining sidewalks, and other
public areas, on a daily basis. All components of the fencing, including but not limited to
posts and rails, shall be mended/replaced on an as-needed, when-needed basis, using
material of similar type and style. Licensee shall maintain surface on the Premises in a
good, neat and orderly manner. Weeds, tree or shrub branches, leaves, twigs, and other
similar debris shall be removed from the Premises as needed to maintain a neat appearance
at all times. Licensee shall provide access control to the Premises to prevent access and
parking of unauthorized vehicles. All maintenance and other Licensee duties set forth
herein shall, during the term hereof, be done at Licensee sole cost and expense and City
shall not be called upon for any outlay or expense related thereto.
If at any time during the term of this Agreement, City reasonably determines that the
Premises are not in a decent, safe, healthy, and sanitary condition, City may, at its sole
discretion and option, terminate this Agreement upon written notice to Licensee and regain
possession of the Premises from Licensee. In the event of such termination, or if City elects
not to terminate, City may, upon written notice to Licensee, have any necessary
maintenance work done in order to place the Premises back to a decent, safe, healthy, and
sanitary condition at the expense of Licensee. In such event, City shall provide Licensee
written notice and itemized billing showing the work performed and Licensee shall make
thirty (30) days
payment to City no later than after receipt of said notice and billing. The
rights reserved in this Section 6.03 shall not create any obligations on City or increase
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obligations elsewhere in this Agreement imposed on City. The provisions of this Section
6.03 shall survive the expiration or earlier termination of this Agreement.
6.04 Improvements/Alterations.
No improvements, structures, or installations shall be
constructed on the Premises, and the Premises may not be altered by Licensee without prior
written approval by the City. This provision shall not relieve Licensee of any obligation
under this Agreement to maintain the Premises in a decent, safe, healthy, and sanitary
condition, including structural repair and restoration of damaged or worn improvements.
City shall not called upon to or be obligated by this Agreement to make or assume any
expense for any existing improvements or alterations.
6.05 Liens.
Licensee shall not, directly or indirectly, create, incur, assume or suffer to exist any
mortgage, pledge, lien, charge, encumbrance, or claim on or with respect to all or any
Licensee shall promptly, at its own expense, take such action as may be necessary to duly
discharge or remove any such mortgage, pledge, lien, charge, encumbrance or claim on or
with respect to all or any portion of the Premises for which Licensee does not have the
6.06 Signs.
Licensee may erect up to two exterior signs on the building or on the premises so
long as said signs are properly permitted by the City. Licensee shall not erect or display
any banners, pennants, flags, posters, decorations, marquees, or similar devices or
advertising on or about the Premises without the prior written consent of City. If any such
unauthorized item is found on the Premises, Licensee shall remove the item at its expense
twenty-four (24) hours
within of written notice thereof by City, or City may thereupon
remove the item at Licensee
6.07 Ownership of Improvements.
Any and all improvements, structures, and installations or
additions to the Premises now existing or constructed on the Premises by Licensee shall at
Agreement expiration or termination be deemed to be part of the Premises and shall
become, at City's option, City's property, free of all liens and claims except as otherwise
provided in this Agreement. If the City chooses not to accept improvements made by
Licensee, during the term of this License, and prefers to have such improvements removed,
Licensee shall do so at its sole cost and expense.
6.08 Breach by Licensee.
Licensee
Section 6 shall be deemed a breach of this Agreement, and in such event, City may
terminate this Agreement pursuant to the provision of Section 7.10 or elsewhere herein.
SECTION 7: DEFAULT AND TERMINATION
7.01 Default
. The failure, through any cause, of Licensee to fulfill in a timely and proper
manner any of Licensee's obligations under this Agreement or the violation by Licensee of
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any of the material covenants, agreements or stipulations of this Agreement shall be
deemed a Default.
7.02Notice of Default
. City shall provide Licensee a written notice of the Default describing
the failure or violation, requesting that Licensee cure the default, and specifying a date,
fifteen (15) calendar days from the date of the Notice, by which the default must be cured.
Extension of Time for Cure
a.. In the event that Licensee, reasonably believes that the
cure cannot be accomplished within the 15days, Licensee shall immediately notify the
City in a writing explaining the reason why the cure cannot be accomplished within the
15days, detailing the proposed cure, and specifying a date by which the cure shall be
completed. If the City determines, in its sole discretion, that the need for additional
time and the amount of time requested are reasonable, it shall grant the extension.
7.03Remedies.
In the event that Licensee fails to complete the cure within the time identified
in the Notice of Default or any extension thereof or fails to initiate the cure and diligently
pursue the cure to completion, the City, in addition to pursuing any other remedies it may
have in law or equity, may, but shall not be obligated to, do either or both of the following:
Cure
a.. City may choose to cure the Default and charge any costs or expenses it occurs
in completing the cure to Licensee.
1.Invoice. City shall submit a written invoice to Licensee requesting payment in the
am
be subject to the same interest and late penalties as License Payments.
Terminate the Contract
b.. The City may terminate this Agreement through written
notice to Licensee.
7.04Other Causes for Termination
. City may also terminate this Agreement upon written
notice to Licensee in the event that:
a.
Licensee has previously been notified by City of Licensee
Agreement and Licensee, after beginning to cure the default, fails to diligently pursue
the cure of the default to completion; or
b.
Licensee shall voluntarily file or have involuntarily filed against it any petition under
any bankruptcy or insolvency act or law; or
c.
Licensee shall be adjudicated a bankruptcy; or
d.
Licensee shall make a general assignment for the benefit of creditors.
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7.05Retaking Possession
. Upon termination, City may immediately enter and retake
possession of the Premises.
SECTION 8: GENERAL PROVISIONS
8.01 Notices.
All notices, demands, requests, consents or other communications which this
Agreement contemplates or authorizes, or requires or permits either party to give to the
other, shall be in writing and shall be personally delivered or mailed, postage prepaid, to
the respective party as follows:
CityLicensee
To: To:
Rick Ryals AAAG-California, LLC.
Real Property Manager 889 Mitchell Road
City of Chula Vista Thousand Oaks, CA 91320
Department of Public Works
276 Fourth Avenue With copy to:
Chula Vista, CA 91910 Xlerate Group
10333 N. Meridian Street
Suite 200
Indianapolis, IN 46290
Either party may change its address by notice to the other party as provided herein.
Communications shall be deemed to have been given and received on the first to occur of:
(i) actual receipt at the offices of the party to whom the communication is to be sent, as
designated above; or (ii) three working days following the deposit in the United States Mail
of certified mail, postage prepaid, return receipt requested, addressed to the offices of the
party to whom the communication is to be sent, as designated above, or (iii) actual receipt
if made by recognized reliable currier service who maintains a receipt of delivery.
8.02 Headings
. All article headings are for convenience only and shall not affect the
interpretation of this Agreement.
8.03Gender and Number
. Whenever the context requires, the use herein of (i) the neuter
gender includes the masculine and the feminine genders and (ii) the singular number
includes the plural number.
8.04Reference to Paragraphs
. Each reference in this Agreement to a section refers, unless
otherwise stated, to a section of this Agreement.
8.05 Incorporation of Recitals
. All recitals herein are incorporated into this Agreement and
are made a part hereof.
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8.06Covenants and Conditions
. All provisions of this Agreement expressed as either
covenants or conditions on the part of the City, shall be deemed to be both covenants and
conditions.
8.07Integration
. This Agreement and the Exhibits and references incorporated into this
Agreement fully express all understandings of the Parties concerning the matters covered in
this Agreement. No change, alteration, or modification of the terms or conditions of this
Agreement, and no verbal understanding of the Parties, their officers, agents, or employees
shall be valid unless made in the form of a written change agreed to in writing by both
Parties or an amendment to this Agreement agreed to by both Parties. All prior negotiations
and agreements are merged into this Agreement.
8.08Severability
. The unenforceability, invalidity, or illegality of any provision of this
Agreement shall not render any other provision of this Agreement unenforceable, invalid,
or illegal.
8.09Drafting Ambiguities
. The Parties agree that they are aware that they have the right to be
advised by counsel with respect to the negotiations, terms and conditions of this
Agreement, and the decision of whether or not to seek advice of counsel with respect to this
Agreement is a decision that is the sole responsibility of each Party. This Agreement shall
not be construed in favor of or against either Party by reason of the extent to which each
Party participated in the drafting of the Agreement.
8.10Conflicts Between Terms
. If an apparent conflict or inconsistency exists between the
main body of this Agreement and the Exhibits, the main body of this Agreement shall
control. If a conflict exists between an applicable federal, state, or local law, rule,
regulation, order, or code and this Agreement, the law, rule, regulation, order, or code shall
control. Varying degrees of stringency among the main body of this Agreement, the
Exhibits, and laws, rules, regulations, orders, or codes are not deemed conflicts, and the
most stringent requirement shall control. Each Party shall notify the other immediately
upon the identification of any apparent conflict or inconsistency concerning this
Agreement.
8.11Prompt Performance
. Time is of the essence of each covenant and condition set forth in
this Agreement.
8.12Good Faith Performance
. The Parties shall cooperate with each other in good faith, and
assist each other in the performance of the provisions of this Agreement.
8.13Further Assurances.
City and Lessee each agree to execute and deliver such additional
documents as may be required to effectuate the purposes of this Agreement.
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8.14Exhibits
. Each of the following Exhibits is attached hereto and incorporated herein by this
reference:
8.15Governing Law/Venue
. This Agreement shall be governed by and construed in
accordance with the laws of the State of California. Any action arising under or relating to
this Agreement shall be brought only in the federal or state courts located in San Diego
County, State of California, and if applicable, the City of Chula Vista, or as close thereto as
possible. Venue for this Agreement, and performance under it, shall be the City of Chula
Vista.
8.16Attorney Fees
. Should a dispute arising out of this Agreement result in litigation, it is
agreed that the prevailing party shall be entitled to a judgment against the other for an
shall be deemed to be the party who is awarded substantially the relief sought.
8.17Third Party Relationships
. Nothing in this Agreement shall create a contractual
relationship between City and any third party.
8.18Successors in Interest
. This Agreement and all rights and obligations created by this
Agreement shall be in force and effect whether or not any Parties to the Agreement have
been succeeded by another entity, and all rights and obligations created, by this Agreement
shall be vested and binding on any Party's successor in interest.
8.19No Waiver
. No failure of either the City to insist upon the strict performance by the other
of any covenant, term or condition of this Agreement, nor any failure to exercise any right
or remedy consequent upon a breach of any covenant, term, or condition of this Agreement,
shall constitute a waiver of any such breach of such covenant, term or condition. No waiver
of any breach shall affect or alter this Agreement, and each and every covenant, condition,
and term hereof shall continue in full force and effect to any existing or subsequent breach.
8.20Administrative Claims Requirements
. No suit or arbitration shall be brought arising out
of this Agreement, against the City unless a claim has first been presented in writing and
filed with the City and acted upon by the City in accordance with the procedures set forth
in Chapter 1.34 of the Chula Vista Municipal Code, as same may from time to time be
amended, the provisions of which are incorporated by this reference as if fully set forth
herein, and such policies and procedures used by the City in the implementation of same.
8.21 Nondiscrimination.
Licensee agrees not to discriminate in any manner against or
segregation of any person or persons, on account of race, color, religion, sex, familiar
status, national origin, ancestry, age, disability or sexual orientation in the use, occupancy,
tenure or enjoyment of the Premises, nor shall Licensee itself, or any person claiming under
or through it, establish or permit such practice or practices of discrimination or segregation
with reference to the selection, location, number, use or occupancy of the Premises.
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8.22 Equal Opportunity.
Licensee shall assure applicants are employed and that employees
are treated during employment without regard to race, familial status, color, religion, sex or
national origin. Licensee hereby certify to City that Licensee is in compliance and
throughout the term of this Agreement will comply with Title VII of the Civil Rights Act of
1964, as amended, the California Fair Employment Practices Act, and any other applicable
Federal, State and Local law, regulation and policy (including without limitation those
adopted by City) related to equal employment opportunity and affirmative action programs,
including any such law, regulation, and policy hereinafter enacted.
a.
Compliance and performance by Licensee of the equal employment opportunity and
affirmative action program provision of this Agreement is an express condition hereof
and any failure by Licensee to so comply and perform shall be a default of this
Agreement and City may exercise any right as provided herein and as otherwise
provided by law.
8.23 Assignment and Subletting-No Encumbrance.
This Agreement and any portion thereof
shall not be assigned, transferred, or sublet, nor shall any of the Licensee
delegated, without the express written consent of City. Any attempt to assign or delegate
this Agreement without the express written consent of City shall be void and of no force or
effect. A consent by City to one assignment, transfer, subLicense, or delegation shall not
be deemed to be a consent to any subsequent assignment, transfer, subLicense, or
delegation.
8.24 Other Regulations.
All use of the Premises by Licensee under this Agreement shall be in
accordance with the laws of the United States of America, the State of California, the
County of San Diego, and in accordance with all applicative rules and regulations and
ordinances of the City of Chula Vista now in force, or hereinafter prescribed or
promulgated by resolution or ordinance or by Local, State or Federal law.
8.25 Non-liability of Officials.
No member, official or employee of the City shall be personally
liable to Licensee, its assigns or successors in interest, in the event of any default or breach
by the City, for any amount which may become due to Licensee is assigns or successors, or
in any obligations under the terms of this Agreement.
8.26 Relationship between City and Licensee.
It is hereby acknowledged that the relationship
between City and Licensee is that of landowner and tenant at will and not that of a
partnership or joint venture and that City and Licensee shall not be deemed or construed for
any purpose to be the agent of the other. Accordingly, except as expressly provided herein,
the City shall have no duties or obligations with respect to the improvement, maintenance
or upkeep of the Premises.
8.27Capacity of Parties
. Each signatory and party to this Agreement warrants and represents
to the other party that it has legal authority and capacity and direction from its principal to
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enter into this Agreement, and that all necessary resolutions or other actions have been
taken so as to enable it to enter into this Agreement.
REMAINDER OF PAGE LEFT BLANK INTENTIONALLY
\[Signatures on Following Page\]
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Signature Page
To
Agreement between City of Chula Vista and
Sierra Pacific West, Inc.
Use of Real Property
IN WITNESS WHEREOF, City and Licensee have executed this Agreement, indicating
that they have read and understood same, and indicate their full and complete consent to its
terms:
CITY:
Date: _________________________
City of Chula Vista
By:
LICENSEE:
Date: _________________________
AAAG-CALIFORNIA, LLC
By:
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA
APPROVING A LICENSE AGREEMENT WITH ACTIONS IN MOTION FOR CITY
OWNED PROPERTY LOCATED A T 610 BAY BOULEVARD AMENDING THE FISCAL
YEAR 2015-2016 BUDGET FOR PAYMENT OF MINOR CONSTRUCTION COSTS
(4/5 VOTE REQUIRED)
WHEREAS, the City of Chula Vista currently has office space significantly in excess of
the capacity needed to conduct the City’s day to day business; and
WHEREAS, staff has specifically identified the 610 Bay Boulevard site as not needed for
City operations now or in the near future; and
WHEREAS, it is desirable to find suitable tenants to occupy, maintain and pay rent and
utilities until such time as they are needed for City operations; and
WHEREAS, Auctions in Motion has presented the City with an offer to License this site
for two years with the option for an additional two years; and
WHEREAS, Council has evaluated the proposed license and found it to be acceptable
and in the City’s best interest.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Chula Vista that it approves the License Agreement between the City and Auctions in Motion, in
the form presented, with such minor modifications as may be required or approved by the City
Attorney, a copy of which shall be kept on file in the Office of the City Clerk and authorizes and
directs the Mayorto execute same.
BE IT FURTHER RESOLVED by the City Council of the City of Chula Vistathat it
approves amending the Fiscal Year 2015-2016Budget by appropriating $10,000 to the Supplies
and Services expense category of the Non-Departmental budget based on deposit revenue from
Auctions in Motion to coverthe payment of the minor maintenance costs necessary implement
this license.
Presented byApproved as to form by
Eric CrocketGlen R. Googins
Director of Economic DevelopmentCity Attorney
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City of Chula Vista
Staff Report
File#:15-0519, Item#: 7.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAWAIVINGTHEBIDDING
REQUIREMENTFORPROFESSIONALSERVICESBECAUSEOFTHESOLESOURCE
EXCEPTIONANDAPPROVINGANAMENDMENTTOTHETWO-PARTYCONTRACTBETWEEN
THECITYOFCHULAVISTAANDTHEREGENTSOFTHEUNIVERSITYOFCALIFORNIA,A
CALIFORNIACONSTITUTIONALCORPORATION,ONBEHALFOFTHEUNIVERSITYOF
CALIFORNIA,SANDIEGO,SCHOOLOFMEDICINE,DEPARTMENTOFEMERGENCYMEDICINE
("UCSD") FOR MEDICAL DIRECTOR SERVICES FOR THE ALS PROGRAM
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
OnDecember10,2013theCityCouncilapprovedresolution2013-249.Thisresolutionapproveda
contractbetweentheCityofChulaVistaandtheRegentsoftheUniversityofCalifornia,aCalifornia
ConstitutionalCorporation,onbehalfoftheUniversityofCalifornia,SanDiego,SchoolofMedicine,
DepartmentofEmergencyMedicine(“UCSD”)formedicaldirectorservicesfortheAdvancedLife
Support (ALS) program.
TheMedicalDirectorisaphysicianwhohasreceivedprehospitalemergencymedicalservices
trainingandprovidesexpertisethatguidestheDepartment’spoliciesandprocedures,quality
improvement, and training activities.
Theoriginalcontractwasfortwoyears,anditexpiresonSeptember30,2015.TheALSprogramhas
beensuccessfullyunderwayandanintegralmemberforthatsuccessisthemedicaldirector.The
FireDepartmenthastheneedtocontinuethecontractandutilizingtheexpertiseofthemedical
director.StaffrecommendsCityCouncilapprovesthefirstamendmenttothiscontracttoextenditfor
threemoreyears,foratotaloffiveyearsuntilSeptember2018,andapproveanincreaseof1%per
year for three years.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDirectorhasreviewedtheproposedactivityforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheactivityisnota“Project”as
definedunderSection15378(b)(2)oftheStateCEQAGuideline;therefore,pursuanttoSection
15060(c)(3)oftheStateCEQAGuidelinestheactivityisnotsubjecttoCEQA.Thus,no
environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
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EmergencyMedicalServices(EMS)hasbecomeacorefunctionofthefireserviceoverthelast40
years.Callsformedicalassistancenowconstitute85percentoftherequestsforserviceintheCityof
Chula Vista.
TheChulaVistaFireDepartment(CVFD)hasbeenaproviderofBasicLifeSupport(BLS)forthelast
30years.BLScaredoesnotinvolvetheadministrationofmedicationorperformanceofprocedures
basedonindependentassessmentandjudgment.Bycontrast,AdvancedLifeSupport(ALS)involves
thedelegatedpracticeofmedicinethroughstate,county,andprovideragencyregulations.TheCity
CouncilhasauthorizedtheFireDepartment’stransitionfromBLStoALSandthefundingnecessary
for this transition.
TheCaliforniaCodeofRegulations,Title22,definesthescopeofpracticeforparamedics.Thestate
delegatestheadministrationofpracticetotheLocalEmergencyMedicalServicesAgency(LEMSA)
whodetermineswhatthelocalstandardofmedicalcareshallbe.Standardizedmedicaltreatment
protocolsaredevelopedtoguideparamedicsintheirdelegatedpractice.Onlinemedicaldirectionis
providedbydesignatedbasehospitalsthroughtheirphysicianstaff.Theprovideragencycanfurther
define what their policies shall be concerning medical care and equipment.
TheprimaryroleoftheMedicalDirectorfortheprovideragencyistoassistinestablishingpolicies
andproceduresthatenhancethequalityandsafetyofpre-hospitalcareprovidedtothecitizensand
visitorsofChulaVista.TheMedicalDirectorisanintegralpartofthequalityimprovementprocess
where care provided is evaluated and improvements are recommended.
AnotherrolefortheMedicalDirectoristhedirectprovisionorguidanceofmedicaltraining,basedon
evidenced-basedmedicineandbestpractices.TheMedicalDirectorservesasaliaisontostateand
county agencies as well as to the local medical community.
In2013,theCityenteredintoanagreementwiththeCountyofSanDiego,HealthandHuman
ServicesDepartment,andEmergencyMedicalServicesDivisiontoprovideALSservice.The
provisionofALSrequiresalevelofmedicalexpertisetoestablishproperpoliciesandprocedures,
quality improvement and education.
TheCitydoesnotemploystaffwiththelevelofexpertiseinthisspecificareaofprehospitalmedical
practiceofemergencymedicine.GiventhecomplexityofALSimplementationandthelong-term
natureoftheALSProgram,thisexpertiseisbestobtainedinacontractualrelationshipformedical
director services.
UCSDhasauniqueperformancecapabilitybecauseitistheonlyacademicmedicalcenterinSan
DiegoCountywiththeresources,staffingandexperiencetoprovidemedicaldirectionandaccessto
academicfacilitiesforALSimplementation.TherearenootheracademicmedicalcentersinSan
Diego County with the resources and ability to provide the Medical Director services.
On December 12, 2013 the City of Chula Vista entered into a two-party agreement with
UCSDtohaveoneofitsdoctors,Mr.JohnSerra,M.D.,serveastheMedicalDirectorfortheChula
VistaFireDepartment.ThiscontractexpiresonSeptember30,2015.TheFireDepartmentstaff
recommendsthatCityCouncilamendsthiscontracttoextenditforthreemoreyearsuntilSeptember
30,2018.Additionally,theoriginalcontractwasfor$40,000peryearforatotalof$80,000fortwo
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years.StaffrecommendsthatCityCouncilapprovesa1%increaseperyearforthenextthreeyears
as follows:
Year 1 of extension - $40,399.92
Year 2 of extension - $40,803.96
Year 3 of extension - $41,211.96
Sincethecontractisforatotaloffiveyears,withatotalcontractcostof$202,415.84itisnecessary
fortheCityCounciltowaivethebiddingrequirementsbecauseofUCSD’ssolesourceprofessional
services.
DECISION-MAKER CONFLICT
Staffhasreviewedthedecisioncontemplatedbythisactionandhasdeterminedthatitisnotsite-
specificandconsequently,the500-footrulefoundinCaliforniaCodeofRegulationsTitle2,section
18705.2(a)(11),isnotapplicabletothisdecisionforpurposesofdeterminingadisqualifyingreal
property-relatedfinancialconflictofinterestunderthePoliticalReformAct(Cal.Gov'tCode§87100,
et seq.).
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityofChulaVistaCouncil
member,ofanyotherfactthatmayconstituteabasisforadecisionmakerconflictofinterestinthis
matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunityThisresolutionmeets
the goals of Operational Excellence and Healthy Community.
CURRENT YEAR FISCAL IMPACT
Noadditionalfiscalimpactanticipatedforthisaction.ThesefundsareincludedintheFY15/16ALS
Program fund. No appropriations needed at this time.
ONGOING FISCAL IMPACT
Thisactiondoesnothaveongoingfiscalimpact.Fundswillbeincludedaspartoftheregularbudget
process in the ALS Program fund.
ATTACHMENTS
Two-Party Agreement
First Amendment to the Agreement
Staff Contact: Madeline Smith, Chris Scott
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA WAIVING THE BIDDING REQUIREMENT
FOR PROFESSIONAL SERVICES BECAUSE OF THE SOLE
SOURCE EXCEPTION AND APPROVING AN AMENDMENT
TO THE TWO-PARTY CONTRACT BETWEEN THE CITY OF
CHULA VISTA AND THE REGENTS OF THE UNIVERSITY
OF CALIFORNIA, ON BEHALF OF THE UNIVERSITY OF
CALIFORNIA, SAN DIEGO, SCHOOL OF MEDICINE,
DEPARTMENT OF EMERGENCY MEDICINE,FOR
MEDICAL DIRECTOR SERVICES FOR THE ALS PROGRAM
WHEREAS, in 2013, the City entered into an agreement with the County of San Diego,
Health and Human Services Department, Emergency Medical Services Division to provide ALS;
and
WHEREAS, the provision of ALS requires a level of medical expertise to establish
proper policies and procedures, quality improvement, and education; and
WHEREAS, the City does not employ staff with the level of expertise in this specific
area given the complexity and surrounding issues regarding implementation of ALS; and
WHEREAS, the City has considered alternatives for medical direction and come to the
conclusion, for the reasons set forth below, that the University of California, San Diego
(“UCSD”)is uniquely qualified to fill this role; and
WHEREAS, UCSD has a unique performance capability because it isthe only academic
medical center in San Diego County with the resources, staffing and experience to provide
medical direction and access to academic facilities in order to facilitate implementation of ALS;
and
WHEREAS, there are no other academic medicalcenters in San Diego County with the
resources and ability to provide medical director services; and
WHEREAS, On December 12, 2013 the City of Chula Vista the City Council approved
resolution 2013-249 to enterinto a two-party agreement with UCSD to haveone of its doctors,
Mr. John Serra, M.D., serve as the Medical Director for the Chula Vista Fire Department; and
WHEREAS, this contract expireson September 30, 2015and Fire Department staff
recommends that City Council approve an amendment to extend the contract for three more
years, and approve a 1% per year increase for each of the years as follows:
October 1, 2015 –September 30, 2016 = $40,399.92
October 1, 2016 –September 30, 2017 = $40,803.96
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Resolution No.
Page 2
October 1, 2017 –September 30, 2018 = $41,211.96
NOW,THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista,
based on the Recitals set forth above and incorporated herein,hereby:
Finds the Regents of the University of California, a California constitutional corporation,
onbehalfof the University of California, San Diego, School of Medicine, Department of
Emergency Medicine, to be uniquely qualified for medical director professional services.
Waives the competitive bidding processes contained in Chula Vista Municipal Code
Sections2.56.070(A) and 2.56.110 as impractical and determines that the City’s interests
will be materially better served by working exclusively with UCSD to provide medical
director professional services
Approves the First Amendment to the Medical Services Agreement between the City of
ChulaVista and The Regents of the University of California, a California constitutional
corporation, on behalf of the University of California, San Diego, School of Medicine,
Department of Emergency Medicine for Medical Director Services, in the form presented
with such minor modifications as may be approved or required by the City Attorney, a
final copy of which shall be kept on file with the City Clerk,and hereby authorizes and
directs the Mayorto execute the same.
Presented byApproved as to form by
James GeeringGlen R. Googins
Fire ChiefCity Attorney
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City of Chula Vista
Staff Report
File#:15-0522, Item#: 8.
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAACCEPTING$60,000IN
GRANTFUNDINGAND$69,080INDIRECTSERVICESTOSUPPORTHARBORFEST2015
THROUGH THE PORT OF SAN DIEGO TIDELANDS ACTIVATION PROGRAM
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
HarborFest has been approved as a City of Chula Vista signature event with the City allocating
$15,000 in FY 2016 funds for the event. The City collaborated with local agencies and volunteers to
hold HarborFest in August 2015. The Port of San Diego is the presenting sponsor by providing a
$60,000 grant and a contribution of $69,080 in Port District Services for the event. The event
continues to grow in popularity and generates positive publicity and awareness for the City of Chula
Vista. The event promotes entertainment and outdoor activities on the Chula Vista Bayfront and Port
of San Diego tidelands.
ENVIRONMENTAL REVIEW
The Development Services Department Director has reviewed the proposed activity for compliance
with the California Environmental Quality Act (CEQA) and has determined that the activity is not a
“Project” as defined under Section 15378(b)(5) of the State CEQA Guidelines because the project is
authorization of the City Manager to sign the agreement between the City of Chula Vista and the
HarborFest Consultant is an administrative activity that will not result in a direct or indirect physical
change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines
the activity is not subject to CEQA. Thus, no environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
Not Applicable
DISCUSSION
The City of Chula Vista collaborated with local agencies and volunteers to hold HarborFest in the
summer 2015. The City has secured a sponsorship grant of $60,000 from the Port of San Diego and
a contribution of $69,080 in Port District Services for the event. The Port of San Diego was the
Presenting Sponsor for HarborFest 2015.
The event supports activation of the City of Chula Vista bayfront and Port of San Diego Tidelands.
Activities included entertainment, a youth zone, live music performances, Tacos, Tequila and Spirits
Festival, Craft Beer and Wine Tasting, a car show, paddle board demonstrations, and other harbor
activities. The 2015 HarborFest attracted 30,000 participants to the Bayfront. Fundraising efforts
generate funding to support HarborFest expenses. Sponsorship and fundraising activities are
coordinated for HarborFest through the efforts of Councilmember Pamela Bensoussan. Additional
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sponsorship and grant funding was secured from the County of San Diego, and other agencies and
organizations.
DECISION-MAKER CONFLICT
Staffhasreviewedthedecisioncontemplatedbythisactionandhasdeterminedthatitisnotsite
specificandconsequently,the500-footrulefoundinCaliforniaCodeofRegulationssection18704.2
(a)(1),isnotapplicabletothisdecision.Staffisnotindependentlyaware,andhasnotbeeninformed
byanyCouncilmember,ofanyotherfactthatmayconstituteabasisforadecisionmakerconflictof
interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.TheChulaVista
HarborFestattractsthousandstotheBayfrontwhichadvancestheEconomicVitalitygoalby
activatingtheBayfrontandbringingnewandreturningvisitorstoenjoyactivities,shop,anddine.The
connectedCommunityGoalemphasizesactivities,likeHarborFest,thatenrichthecommunity’s
quality of life.
CURRENT YEAR FISCAL IMPACT
Approvalofthisresolutionwillresultintheacceptanceof$60,000fromthePortofSanDiegofor
HarborFestactivities.HarborFesteventcostsshouldbefundedbyrevenuegeneratedfrom
HarborFest2015.TheremaybeanimpacttotheGeneralFundifinsufficientfundsaregenerated
through HarborFest revenues.
ONGOING FISCAL IMPACT
Therearenoanticipatedongoingfinancialimpactsrelatedtothisitem.ThegoalisforHarborFestto
become a self-supporting signature event promoting the City of Chula Vista.
ATTACHMENTS
None
Staff Contact: Anne Steinberger
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RESOLUTION NO. __________
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULA VISTA ACCEPTING $60,000IN GRANT FUNDING
AND$69,080IN DIRECT SERVICES TO SUPPORT
HARBORFEST 2015 THROUGH THE PORT OF SAN DIEGO
TIDELANDS ACTIVATION PROGRAM
WHEREAS, the City of Chula Vista is actively engaged in establishing signature
community events that attract residents and visitors; and
WHEREAS, the Port of San Diego has allocated $60,000 in grant funding and $69,080 in
direct services to support HarborFest through its Tidelands Activation Program;
WHEREAS, HarborFest is an exciting regional festival, focusing the spotlight on the
beautiful South Bay waterfront; featuring myriad activities including music and performances,
boat tours, educational, community and maritime activities, and numerous booths and events that
engage participants throughout the marina; and
WHEREAS, HarborFest 2015 attracted 30,000 residents and visitors to the Chula Vista
Bayfront and Port of San Diego Tidelands; and
WHEREAS, HarborFest 2015activities are supported in part from grants, sponsorships,
event fees, and ticket sales; and
WHEREAS, There is no ongoing fiscal impact for accepting these grant funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula
Vista, thatit does hereby accept $60,000 in grant funding from the Port of San Diego for
sponsorship of HarborFest 2015.
Presented byApproved as to form by
_______________________________
Gary HalbertGlen R. Googins
City ManagerCity Attorney
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City of Chula Vista
Staff Report
File#:15-0410, Item#: 9.
CONSIDERATIONOFTHEMAINSTREETSTREETSCAPEMASTERPLANFORATHREE-MILE
CORRIDORBETWEENINDUSTRIALBOULEVARDANDINTERSTATE805(Continueditemfrom
9/15/2015)
RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFCHULAVISTAAPPROVINGTHEMAIN
STREETSTREETSCAPEMASTERPLANFORATHREE-MILECORRIDORBETWEEN
INDUSTRIAL BOULEVARD AND INTERSTATE 805
RECOMMENDED ACTION
Council adopt the resolution.
SUMMARY
TheChulaVista2005GeneralPlandescribesMainStreetintheMontgomeryCommunityPlanning
DistrictbetweenIndustrialBoulevardandHilltopDriveasaprimarygatewaytoChulaVista,and
PolicyLUT45.5requirestheCitytoprepareaspecificplantoestablishdesignandlandscape
guidelines for the Main Street District.
In2007-2009,CitystaffandmembersoftheSouthwestcommunityworkedtogetherthrough
communityevents,surveys,andurbandesignworkshopstoclarifyprioritiesofthecommunityforthe
MainStreetDistrict.Theresultsofthiseffortaresummarizedinabooklettitled“MainStreetDistrict
UrbanDesignWorkshopSummary”,July25,2009.Amongtheconclusionsoftheseparticipatory
eventswastherecommendationtoprepareaninfrastructure-deliveryplanandstreetscapeplanfor
the Main Street corridor.
OnApril6,2012,SANDAGissuedaCallforProjectsfromlocaljurisdictionsinSanDiegoCounty
wishingtoapplyfortheActiveTransportationFunding(ATFunding)foruseonplanningprojects
meetingcertaincriteria.TheCityofChulaVistasuccessfullyappliedforATFundingforthe
preparationoftheMainStreetStreetscapeMasterPlan(MasterPlan).TheMasterPlanisfunded
with$299,981inTransNetATgrantfundsand15percent($51,120)oftheapprovedprojectbudget
inlocalmatchingfunds(CouncilResolutionNo.2012-131).SANDAGissuedanoticetoproceedon
March 28, 2013.
CityStaff,Consultants,andtheSouthwestcommunitycontinuedtoworktogethertocreateavision
andconceptualdesignguidelinestodevelopa“CompleteStreet”:Abalanced,connected,safe,and
convenienttransportationnetworkdesignedtoserveallusers,regardlessoftheirageorability,that
willalsoprovidemulti-modalaccess(viawalking,biking,andtransit)tonearbyrecreationalactivities
and facilities.
OnAugust18,2015,perResolution2015-198theCityCounciladoptedtheCity’sCompleteStreets
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Policy(Policy#576-19).TheMainStreetStreetscapeMasterPlanisthefirstcompletestreetplan
proposedunderthenewpolicy.ManyMunicipalitiesarediscussingtheeconomicadvantagesof
completestreets;formoreinformationrefertotheattachedarticlebytheNationalCompleteStreets
Coalition “Complete Streets Stimulate the Local Economy” (Attachment 1).
TheMainStreetStreetscapeMasterPlanwasdevelopedthroughanextensivecivicengagement
effortwiththesurroundingcommunityandthePlanprovidesacompletestreetsstrategyforthis
importantcorridor.ThecompletedMasterPlanwillprovideopportunitiesfortheCitytopursue
fundingforthestreetscapeimprovements.StaffrecommendsCouncilapprovaloftheMainStreet
Streetscape Master Plan and adoption of the Resolution.
ENVIRONMENTAL REVIEW
TheDevelopmentServicesDirectorhasreviewedtheproposedprojectforcompliancewiththe
CaliforniaEnvironmentalQualityAct(CEQA)andhasdeterminedthattheprojectqualifiesforaClass
1categoricalexemptionpursuanttoSection15301(c)(ExistingHighwaysandstreets,sidewalks,
gutters,bicycleandpedestriantrails,andsimilarfacilitiesforthepurposeofimprovingpublicsafety)
of the State CEQA Guidelines. Thus, no further environmental review is necessary.
BOARD/COMMISSION RECOMMENDATION
OnMay6,2015,theChulaVistaSafetyCommissionrecommendedadoptionoftheMainStreet
Streetscape Master Plan by City Council \[5-0-1 Navarro absent\] (Attachment 2).
DISCUSSION
Project Location
TheProjectislocatedinthesouthwestareaoftheCityofChulaVistaandextendsalongathree-mile
corridorofMainStreetbetweenIndustrialBoulevardandInterstate805andconnectsnorthand
southalongneighboringstreetsincludingBroadway,FourthAvenue,ThirdAvenue,AlbanyAvenue,
MaceStreet,andotherstreetsconnectingtonearbyrecreationalactivitiesandfacilities(see
Attachment 3).
TheChulaVista2005GeneralPlandesignatestheMainStreetDistrictasoneofthefive"areasof
change."WhileMainStreetisconsideredanIndustrialcorridor,itislocatedinanareathatcontains
residential,commercialandinstitutionaluses,makingitacomplicatedmixtureofusesthatcreate
friction and conflict between pedestrians, bicyclists, automobiles and trucks.
Existing Conditions
TheMainStreetcorridorisafour-laneroadwithturnpocketsatintersectionsandtwo-wayleftturn
lanesinthecenteroftheroad.Theroadwidthvariesbetween79and104feetcausingajagged
effectontheright-of-waythroughoutthecorridor.Trafficvolumesare20,000to30,000Average
DailyTrips(ADTs).TheADTsarefairlysignificantwithpeakhourratesresultinginsomecongestion.
Currentpostedspeedlimitis40mph.Currently,MainStreetisaClassIIIBicycleFacility,also
knownasaBikeRoute.PertheCity’sBikewayMasterPlanandtheCity’sTransportationElement,
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Main Street is programmed as a Class II Bicycle Facility which provides painted bike lanes.
Thethree-milecorridorhasapatchworkofimprovements,suchas,variouslevelsofconcretecurb
andgutters,raisedmediansattwostreetintersectionswithasphaltfillorstampedconcrete,parallel
parkingzonesandnon-parkingzones.Theedgeoftheroadwaybeyondthecurbsupportsimportant
functionalaspects,suchas,accesstodriveways,entriestoparking,locationsforsignage,street
furnishings, plantings, and dry or wet utilities.
TheCity’sPedestrianMasterPlan(2010)ranksMainStreetasahightoveryhighpriorityfor
attentionbecauseofthemissingsidewalks,ADApedestrianramps,markedcrosswalksandlimited
streetfurnishings.Sidewalksarefragmentedandaresometimeslimitedtoonlyoneside.Morethan
30%ofMainStreetdoesnotcontainconcretesidewalks.Thistypeofwalkingconditioncanhinder
adequatepedestrianaccessforthosenotfamiliarwiththearea,children,theelderlyandthe
disabled.
Streettreeplantingissporadicandoftenhaslargegaps(frequentlyentireblocks)betweenregularly
spacedtrees.Thescaleofthetreeplantingsrangefromoldermaturetreestomediumandsmall
trees.
Signageisprimarilylimitedtoregulatorysignsanditisdominatedbycommercialsignsofprivate
businesses.Therearenodesignedororganizedsignageprogramsthatexpressthecharacterofthe
area.
Foradditionalanalysisofexistingconditions,pleaseseeChaptersTwoandThreeoftheStreetscape
Master Plan, pages 9-27 (Attachment 4).
Public Outreach
PursuanttotheCity’sPurchasingOrdinance,theCityretainedKTU&ALandscapeArchitectsto
createtheConceptualDesignanddeveloptheStreetscapeMasterPlan.CitystaffandKTU&A
formed the design team.
ThedesignteaminitiatedworkontheMasterPlanbyconductingcommunityworkshopstogather
inputfromthearea'sstakeholdersandtodevelopaneedsassessmenttoguidethedesignofthe
MasterPlan.Residents,propertyandbusinessownerswithina100-footbufferwereinvitedto
participateinfourcommunityworkshopsheldattheOtayRecreationCenterandattheSouthChula
VistaLibrary.Inaddition,aquestionnairewasmailedtoobtaininputfromresidents,andflyerswere
postedattheSouthChulaVistaLibrary,theOtayRecreationCenter,andbusinessesadjacentto
Main Street.
ThefirstcommunityworkshopwasheldonOctober17,2013.TheintentwastofocusontheMain
Streetthree-mileexistingconditionsandtoengagethepublicinidentifyingvariousprogram
elements,aswellas,documentingtheirconcernsanddesiresforconsiderationduringthe
development of the initial Conceptual Design.
Therecommendationsreceivedduringthefirstworkshopwererefinedandevolvedintovarious
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schematicalternativesthatweredevelopedtoestablishastreetthemeandidentityforthecorridor.
Someoftherefinementswerefordesignrelatedissueswhileotherswerefortheroadwaygeometry
andcirculationelements.Theintentofthealternativeswastoaccentuatevisualpointsofinterest,to
preservethehistoriccharacterofcertainareas,tolinkmultiplepedestrianareastoresidential
neighborhoodsandbusinesses,toidentifyfocalpoints,andtoaccommodatemultiplemodesof
transportation.Theseconceptualalternativeswerepresentedtothecommunityduringthesecond
communityworkshopheldonNovember7,2013.Additionalinputwasobtainedfromparticipantsto
help refine the conceptual alternatives.
Therefinedconceptualalternatives,themesandplanswerepresentedtothecommunityagainon
December5,2013.Thedesignteamwasabletoobtainfinalinputbeforethedesignvisionwas
completed.
Withthedesignvisioninplace,theCityretainedLinscott,Law,&GreenspanEngineers(LLG)forthe
preparationofaTransportationEngineeringStudyfortheConceptualDesigninordertodetermine
optimalintersectionandmid-blocktreatmentsforinclusionintheMasterPlan.OnDecember4,
2014,apublicworkshopwasheldtopresenttheTransportationEngineeringStudyfindingsand
recommendationstotheCommunity.Exhibitspreparedandpresentedtothecommunityincluded
theConceptualPlanLayoutforallrecommendedimprovements,andthetabulatedresultsof
intersectionsandsegmentevaluations.Thepurposeofthemeetingwastoensurethattheideasand
priorities of the community for the district would be included in the Streetscape Plan.
ForadditionalinformationregardingthePublicOutreachprocess,plansandexhibits,seeChapter
Four (pages 29-69) and Appendix B, Traffic Engineering, of the Streetscape Master Plan.
The Streetscape Master Plan
Final Roadway Plan
Theresultingfinalroadwayplanestablishesthevision,goals,andobjectivesforMainStreetand
buildsastreetthemeandidentitybycreatingfocalpoints,pedestrianconnections,integratingthe
variouslanduses,andincorporatingthefollowingstreetscapedesignelementstoprovidemulti-
modal access to nearby recreational activities and facilities.
a.Pedestrian Improvements
TheexistingpedestriancirculationsystemonMainStreetlacksawell-connectednetworkof
pedestrianfacilitiesandtendstodiscouragewalking.Forexample,MainStreetlacksmarked
crosswalksmakingitveryunsafeforpedestrianscrossingthestreet.Duringcommunity
workshops,thecommunityrankedtheadditionofmarkedcrosswalksasoneofthetoppriorities
tomaketheirexperiencesafer.TheMasterPlanproposesapproximately53enhanced
crosswalks with ADA ramps at 18 intersections.
KeystreetscapemeasuresincludedintheMasterPlanthatdesignthestreetwithpedestriansin
mindarecontinuoussidewalks,segmentedraisedmedianstocreatepedestrianrefugeswhile
maintainingthetwo-wayleftturnlanesinthecenteroftheroad.Segmentedparkwayswithstreet
treesanddroughttolerantplantingareproposedtocreateabufferbetweenvehicletrafficand
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pedestrians and to provide shade.
MainStreetlacksbusshelters,andbikeracksatseveralbusstopsmakingitveryunpleasantfor
pedestriansusingpublictransportation.Betterbusstopplacementandtheadditionofupdated
street furniture adds to the attractiveness and ambiance of the Main Street corridor.
b.Bikeway Improvements
TheCity’sexistingBicycleMasterPlanenvisionsthecreationofacitywidebikenetworkinthe
next20yearsanddesignatesMainStreetasaClassIIbikefacility.InresponsetotheBicycle
MasterPlan,theMainStreetMasterPlanincludesaclassIIbikelanesystemwithgreen
pavementinspecificlocalizedareasandbufferstohelpconnectMainStreettotheRegional
bicyclenetwork.Thebikelanewouldbeabout6’widewithabufferzonewhichrangesinwidth
from 0’-3’ throughout the corridor.
Inaddition,theprojectproposestoinstallbikeracksatbusstops.TheMainStreetcorridorlinks
theBayshorebikewaywestofInterstate5,whichisa20mileclassIfacilityaroundSanDiego
Bay,totheclassIIbikelaneseastofInterstate805providingconnectivitytoandfromtheeast
Otay Mesa Area and eastern territories of Chula Vista.
c.Travel Lanes Improvements
Therecommendedplanshowstree-plantedsegmentedmediansatsomelocationswhile
maintainingthetwo-wayleftturnlanesinthecenteroftheroad.Theplanalsoshowsthe
reductionoflanewidthsto11’.ThePlanalsofeaturessmoothingouttheexistingright-of-wayby
removingthejaggededgeeffectthathadbeencreatedbyvariousexistingROWconditionsthat
were initially required when this corridor was within the County of San Diego’s jurisdiction.
ThePlancanbecompletedwiththeexistingright-of-way,however,italsoidentifieslandsbeyond
thecurrentpropertylineorROWlimitsthatcouldbeacquiredatfair-marketvalueordedicatedby
property owners as development occurs in order to meet the ultimate street improvements.
ThePlanestablishescontinuityalongthewholealignmentbyusingcontinuoussidewalks,
parkwaysandstreettreestocreateasaferenvironmentforingressandegressintoexisting
driveways.Thenewcurbline,whichvariesalongthecorridor,setsamoreconsistentedgeand
eliminatesabruptstopandstarttravellanesandstreetendbarriersthatcurrentlyexist.Planted
parkwaystripswithtrees(ortreesingrates)createlengthywalkableenvironments,alongwiththe
option for on-street parking.
Thetrafficstudiessupportedthelong-terminclusionofuptosevenadditionaltrafficsignalsat
th
severalintersections,includingJacquaStreet(TF-398),7Street,FresnoAvenue,DelMonte
Avenue,BannerAvenue,MaceStreetandtheoffsetintersectionofMainStreetwithMaple
Drive/Otay Valley Road.
d.Way-finding Program
MainStreethasminimaldirectionalsignagetokeydestinations,suchasinstitutionsandOtay
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ValleyRegionalPark.Theprojectproposesacomprehensiveway-findingsignprogramto
establishaninvitingatmosphere,enhancemobility,easecirculationforallmodes,andimprove
exposure for local businesses and destinations.
e.District Design Concepts
ThePlanalsoincludesthreeDistrictDesignConceptsdevelopedtoestablishastreetthemeand
identity.
ThefirstthemeatthewesterlyportionofthecorridoristheSeaGardenDistrict,andwasinspired
bytheMainStreetconnectiontotheSanDiegoBayNationalWildlifeRefugeaccessiblethrough
theOtayRiverValleysystemoftrails.Someoftheselectedsitefeaturesandelementsthatoccur
within the Sea Garden District would include icons of sea life flora and fauna.
th
Thesecondthemefrom7AvenuetobetweenAlbanyAvenueandReedCourtisthe
Agricultural/RanchoDistrictinspiredbyChulaVista’s‘OrchardPeriod.’Utilizingthisdesign
theme,sitefeaturesandcomponentswouldoccuratselectedintersections(orgateways)and
wouldincludeiconsofagriculturalreferencedelements;suchascitrusblossoms,celery,lemons,
oranges, and strawberries.
ThethirdthemeattheeasterlyportionofthecorridoristheRiverDistrictinspiredbytheproject’s
areaconnectiontotheOtayRegionalParkandOtayRiver.Selectedsitefeaturesand
componentsthatoccuratintersectionswouldincludeiconsofriverfloraandfauna,cobblestones,
and trail way-finding information.
For additional information regarding the Final Roadway Plan, see Chapter Five, pages 71-101.
Conclusion
TheMainStreetStreetscapeMasterPlanencouragesactivetransportationandassuch,proposes
improvementsneededtoprovideamorecompletecirculationsystemforpedestrians,bicyclists,and
automobiletraffic.Theyareintendedtoaddressandresolvesomeoftheconflictsamongusersand
provide a balanced and complete street.
ThePlanpresentsabalancedtransportationsystemthatimprovespedestriansafety,alertsdriversto
sharetheroadwithbicyclists,connectsMainStreettotheRegionalbicyclenetwork,andimproves
exposure for local businesses and destinations through the comprehensive way-finding program.
ThePlanshowsthatallmobilitymodeshavebeenaccommodatedinthiscompletestreetsplan,and
theultimateimplementationoftheplanwilltakeseveralyearstobeconstructedoverseveralphases
ofconstruction.WiththeadoptionofthisPlan,theCitywouldbeabletoapplyforandobtaingrant
funding in order to “phase-in” the recommended improvements.
DECISION-MAKER CONFLICT
StaffhasreviewedthepropertyholdingsoftheCityCouncilmembersandhasfoundthat,
CouncilmemberMcCannhasrealpropertyholdingswithin500feetoftheboundariesoftheproject
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File#:15-0410, Item#: 9.
whichisthesubjectofthisaction.Consequently,pursuanttoCaliforniaCodeofRegulationsTitle2,
sections18700and18705.2(a)(11),thisitempresentsadisqualifyingrealproperty-relatedfinancial
conflictofinterestunderthePoliticalReformAct(Cal.Gov'tCode§87100,etseq.)fortheabove-
identified member.
StaffhasreviewedthismatterandhasdeterminedthatapotentialconflictexistsforCouncilmember
Miesenrelatedtohissourceofincomeandemployment,withinthemeaningofCaliforniaCodeof
Regulations, Title 2, Sections 18700(b)(6)(C) and (D).
Consequently,staffisrecommendingthatCouncilmembersMcCannandMiesennotparticipatein
this matter.
Staffisnotindependentlyaware,andhasnotbeeninformedbyanyCityCouncilmember,ofany
other fact that may constitute a basis for a decision maker conflict of interest in this matter.
LINK TO STRATEGIC GOALS
TheCity’sStrategicPlanhasfivemajorgoals:OperationalExcellence,EconomicVitality,Healthy
Community,StrongandSecureNeighborhoodsandaConnectedCommunity.Thisprojectseeksto
addressallfivegoalsbytransformingthesoutherlybackboneoftheCityintoathrivingandsafe
destination.
CURRENT YEAR FISCAL IMPACT
ApprovalofthisMasterPlanwillnothaveanycurrentyearfiscalimpact.Itwillprovidetheframework
toseekfurthergrantfundingforthepreparationofconstructiondocumentsandultimately
construction costs.
ThetrafficsignalatJacquaStreetisalreadypartoftheFY15/16CIP(TF-398).Thisprojectwill
incorporatesomeoftheintersectionelementsidentifiedintheMasterPlan.Asthedesignis
finalized,additionalfundswillberequiredforthecurbreturnareasandpedestrianimprovements.
Staffwillcomebacklaterthisfiscalyearandrequesttheadditionalfundsasaseparateagenda
report.
ONGOING FISCAL IMPACT
ApprovalofthisMasterPlanwillnothaveanydirectfiscalimpact.TheMasterPlanmayhavea
positiveindirectfiscalimpactbyenablingtheCitytoapplyforandobtaingrantfundingforthe
recommendedimprovements.Onceconstructed,thisprojectwillsetthestagefortheeconomic
revitalization of the Main Street corridor.
ATTACHMENTS
Attachment 1 - National Complete Streets Coalition. Complete Streets Stimulate the Local Economy.
Attachment 2 - City of Chula Vista Safety Commission Resolution and Minutes
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Attachment 3 - Project Boundary
Attachment 4 - Main Street Streetscape Master Plan
StaffContact:PatriciaFerman,LandscapeArchitectandProjectManager,DevelopmentServices
Department
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Option 1 – Figure 1A to Figure 1R……………………………………………………………………….. 7-25 Option 2 – Figure 2A to Figure 2R……………………………………………………………………… 26-44 Option 3 – Figure 3A to Figure 3R………………………………………………………………………
45-63 Main Street Streetscape
N:\\2391\\Report\\2391.Main Street Report.docx
AGEAGE
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Table 2 Healthy Corridor Assessment
Table 1 Public Outreach Input
#
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.............. 1..... 1... 1......... 1Existing Street Network ...................................................................................................... 1Existing Bicycle
Network ................................................................................................... 11Existing Pedestrian Conditions ..........................................................
................................. 2Existing Transit Conditions ................................................................................................ 2Existing Traffic Volumes
.................................................................................................... 2Evaluation Approach and Methodology .............................................................
..................... 2.... 2Intersections Operations...................................................................................................... 4....... 4.......... 4Healthy
Corridor Checklist ................................................................................................. 4Additional Design Features ......................................................
........................................... 4Access Management ............................................................................................... 5..... 5........ 5........
5........ 5....... 6Healthy Corridor Assessment ............................................................................................. 6..... 6
Existing Right-of-Way ........................................................................................................
Project Description ...........................................................................................................
Public Outreach ...............................................................................................................
Background ....................................................................................................................Roadway Assessment .....................................................
.......................................................Cost Estimate .................................................................................................................
Segments ......................................................................................................................Final Roadway Plan .....................................................
.......................................................
Option 1 ......................................................................................................................Option 2 ...............................................................
.......................................................Option 3 ......................................................................................................................
Existing Conditions ...........................................................................................................
Users .........................................................................................................................
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Currently, Main Street is a Class III Bicycle Facility, also known as a Bike Route. Main Street is
as a four-lane roadway with a center two-way left turn lane and left turn pockets ph. The illustration below depicts the roadway and the in the City of Chula Vista’s Main Street
Streetscape
.N:\\2391\\Report\\2391.Main Street Report.docx
land for transportation purposes (e.g. roads, sidewalks,
Transportation Element
ing from 80 feet to 102 feet. This
report by KTU&A.
Road in the City of Chula Vista’s
Main Street Master Plan
the corridor as depicted below.
acility (Exclusive Bike Lanes)
(ROW) varies along Main Street, rang
More information on the available ROW is tabulated in the
.
Bikeway Master Plan
Right-of-Way is a type of easement granted over the
at the intersections. The posted speed limit is 40 m
is classified as a Four-Lane Major
causes a jagged effect on the ROW throughout
programmed as a Class II Bicycle F
Existing Bicycle Network
utilities, etc.). The Right-of-Way
and the
ONDITIONS
Existing Street Network
Existing Right-of-Way
It is currently constructed
Transportation Element
project boundaries.
C
XISTING
Main Street
E
2.0
2.12.22.3
1
iorities of the communities. This The Planning Effort was and I-805. The project consists of Boulevard to Melrose Avenue. A ain Street Streetscape Master Plan” is to create a dding bike
lanes, narrowing travel lanes, installing medians etc. In addition, the project seeks to act as a catalyst for economic development and redevelopment by designing capital improvements
that will provide an incentive for choices namely, public transit, bicycling and walking. ovements to aesthetically enhance the corridor. furniture, and lighting which results in a
more
the process to foster community events, surveys, and the summer of 2009. Attendees Main Street. The results of the conference are am allowed the City to continue this previous ed
for the development of the “Main Street feasibility and traffic operations report dated February 28, twork designed to serve h provides many benefits. Roadway design and lasting speed
reduction and greater and businesses to
establish and expand operations in the area. The project will also promote energy by designing and re-
ovide an additional feasible alternative.
live, shop and play
on” community, strengthening
convenient transportation ne
Design Workshop Summary.
Main Street Streetscape Conceptual Plan
increase safety include a
(LLG) was retained to analyze the
and the Southwest community. Throughtion process worked to clarify pr
in complete streets create long
e City of Chula Vista between I-5
ong Main Street from Industrial
t Leaders’ Conference” held in
TREETSCAPE
creases the desire for residents to
Chula Vista, California
Funding from the SANDAG Active Transportation grant progr
planning effort. On July 11, 2013, KTU&A was select
July 31, 2015
Streetscape improvements will include landscaping, street
corroboratively worked to map out the future vision of
Moreover, the project will include streetscape impr
In 2007, the City began the “Southwest United in Actiall users regardless of their mode. The focus of the “M
S
“Complete Street” is a balanced, connected, safe and
complete multi-modal transportation network whic
safety in which all users can benefit from. Methods to
TREET
constructing the street to provide alternative travel
2014, provide a Complete Streets Assessment and pr
summarized in an information booklet titled “Urban
S
AIN
engineering approaches commonly found
Linscott, Law & Greenspan, Engineers
nd inviting corridor.
meetings, the Southwest United in Ac
M
of the two options identified in the
phase culminated in a “Southwes
The subject corridor is located in th
providing a “Complete Street” al
private investments. This in turn in
early dialogue between the City
Project Description
stalled for funding reasons.
Streetscape Master Plan”.
engineers
NTRODUCTION
Background
comfortable, safe a
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contains the PowerPoint presentation from the last community workshop and the full set of the comments,
’s concerns and engage r Main Street. More information and the community report by KTU&A. The fourth and final meeting, held on December 4, 2014 presented the process leading up to the
mmunity input was obtained by having attendees Table 1 tabulates some of the comments. The orange sticker represents elements that were disliked and the star report dated July 31, 2015
Main Street Streetscape
N:\\2391\\Report\\2391.Main Street Report.docx
ng additional comments.
Main Street Master Plan
A total of four (4) community workshops have been conducted to gauge the public
Main Street Streetscape Transportation Elements
or did not like and providi
ee meetings are presented in the
ETHODOLOGY
development of Option 1, Option 2, and Option 3. Co
the public to identify design elements and desires fo
identify elements of the three options they like
sticker represents elements that were liked.
M
PPROACH AND
input obtained from the first thr
Section B and Section C of the
Public Outreach
A
VALUATION
respectively.
E
3.0
3.1
2
ty of sidewalks. This type of walking condition can Street. There are five (5) bus stops on the north City of Chula Vista. Additional data at the study area destrian counts, were
portions of the roadway and are sometimes limited to al below is a segment of uth side of Main Street. Some amenities are provided report by KTU&A contains more 31, 2015 contains the
elderly and the disabled.
report dated July
ns, bicycle counts and pe
No Sidewalks
contain sidewalks. The aeri
ith the area, children, the
Main Street Master Plan
Transportation Elements
specific information on the amenities provided at each bus stop.
Route 932 and Route 701 provides bus service along Main
as truck classificatio
hinder adequate pedestrian access for those not familiar w
the roadway that depicts the lack of and the discontinui
only one side. More than 30% of Main Street does not
Sidewalks are provided along sporadically intermittent
The most recent available data were obtained from the
side of Main Street and seven (7) bus stops on the so
Sidewalks on
both sides
such as shelters, receptacles, seating, etc. The
Main Street Streetscape
Existing Pedestrian Conditions
intersections, study segments, as well
Existing Transit Conditions
Existing Traffic Volumes
the north side
Sidewalk on
only
conducted in October 2014.
engineers
,
Section A of the
REENSPAN
Sidewalks on
both sides counts sheets.
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Main Street Streetscape
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“City has center dividers that are stamped cement
that are stamped cement and the city can’t stop to
front of one of the new buildings. This will cause
Bus stop has apparently randomly been placed in
between the buildings which was overlooked for
forward to soon after this project is completed?”
Both complexes must use the east driveways for
ter of the street will
need both driveways”
“Blocks truck access. Hundreds of trucks daily.
entering to and above business location. This is
Please consider trucks always get stuck around
There is raw land currently used for junk yards
crosswalks… Adding more crosswalks leaves
Broadway. Is that what we will have to look
“Concerned that Main Street will lose some
make entry traveling west into the property
hard for trucks to enter median and leaving
Remove median due to traffic “customers”
s at Industrial and
more for the City to NOT MAINTAIN”
“City is not doing much in maintaining
impossible” – 3513 Main Street.
business.” –3513 Main Street.
“Putting a median in the cen
“All business with trucks
Seven (7) Red Sticker
even pull out the weed
a reduction in value.
this area turning.
One Red Sticker
street parking”
large trucks.
a bus stop.
NPUT
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ONTINUED
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UTREACH
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Comment Via Email
General Comment
West of Melrose
East of Albany East of Albany
Reed Court
10NA
789
3
“Please give one entrance to 2400 Main Street.
“No island, need access for semi-trucks – 2585
“Driveway for Semi’s – Rental Yard”
One Red Sticker at Each Intersection
“Please move bus stop to the East”
East entrance is best” Two (2) Red Stickers
Six (6) Red Stickers
One (1) Red Sticker
2: One Red Sticker
One Red Sticker
NPUT
# Location Comments
Main”
I
UTREACH
1
ABLE
-------
---
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O
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P
Fresno Ave & Banner Ave
East of Del Monte Ave
West of Silvas Street
East of Silvas Street
Avenue
West of Jacqua
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Main Street Streetscape Transportation improve the walkability, bikeability and the user LLG Ref. 3-14-2391
are provided to accommodate amenities to transit users,N:\\2391\\Report\\2391.Main Street Report.docx
dedicated right turn lane. These alert
is provided to enhance the visibility of bicyclists and to enhance the awareness of Main Street Streetscape
tersections of
through an intersection that is
provide greater shy distance between the
scussion on each feature implemented in Option 3:
with transit operators.
rning right at in
Applicable
lane of bicycles traversing through.
Not
treatment also guides bicyclists
1000
are provided to alert drivers tu
void blind spot conflicts
es of the features recommended.
are provided at intersections with a
SSESSMENT
are bike lanes with a striped buffer to
assessment. The checklists are contained in Section F of the
Scenario Yes No
16
55
2
A
ORRIDOR
ABLE
There are several design features recommended to
bicycles and moving or parked motor vehicles.
experience of the corridor. The following is a brief di
Transit Islands with Bicycle Cut-Through
T
maintain curbside travel for bicyclists and a
C
EALTHY
1919
7
motorists weaving into the right turn
2
al conflict points.
bicyclists traversing through. This
Bicycle Intersection Treatments
H
The following page illustrates exampl
report dated July 31, 2015.
Additional Design Features
Conditions
Existing
123Buffered Bike Lanes
Through Bike Lanes
offset or not aligned.
motorists at potenti
Green Pavement
Elements
b)d)
a)
c)e)
3.6
4
ons which occur on a given delay, freedom to maneuver, and safety. Level of service designations range from A to F, with LOS A Main Street Streetscape Transportation reet for the existing
Chapter 4.1 to Chapter fe access for all users of all ages to ensure that the appropriate the corridor promotes a safer and active lifestyle. A higher number of “yes”
It is a qualitative measure used to describe a as roadway geometries, signal phasing, speed, travel onditions. A more (ADTs) to the City of Chula for different street classifications,
Roadway Classification Transportation Elements results of our
uation of the three options.
klist utilizing a “yes” or “no” format.
Chapter 4.3
ble tabulates the
e worst operating c
tersections along Main St
tabulated in each figure contained in
of Chula Vista’s
to
Main Street Streetscape
Chapter 4.1
ons and three options. A
were considered in our eval
the different operating conditi
arison of daily traffic volumes
loped specifically for Main Street
is designed and operated to enable sa
and safer corridor. The following ta
This table provides segment capacities
bulated in each figure contained in
conditions and LOS F representing th
hodology is found Section D of the
acteristics. The City
ons for eighteen (18) in
rridor elements are contained in the chec
roadway intersection under various traffic volume loads.
is contained in Section E of the
accommodations for all users are met and to ensure that
LLG evaluated the corridor for the existing conditi
quantitative analysis taking into account factors such
and abilities, the following the eight (8) users groups
Level of service (LOS) is the term used to denote
analysis is based upon the comp
conditions and the three options. The LOS is
based on traffic volumes and roadway char
A Healthy Corridor Checklist was deve
LLG evaluated the intersection operati
To develop a complete street, which
report dated July 31, 2015.
Healthy Corridor Checklist
responses represents a healthier
The results of our evaluation are ta
Intersections Operations
Roadway Classification.
representing the best operating
detailed explanation of the met
Transit User/Operators
report dated July 31, 2015.
engineers
and the analysis table
Trucks/Goods
total of 24 healthy co
Segments
Pedestrians
,
REENSPAN
Bicyclists
Vehicles
Disabled
Children
Street segment
Senior
Users
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accompanying figures. Each figure Main Street Streetscape Master tail and format. Option 1 is a four-lane roadway that implements the way along portions of Main Street), protected pedestrian
crossings, reduced lane widths, and bicycle facilities. This option smooths out the jagged edge Main Street Streetscape Master r-lane roadway solution developed tion rendered Option
1 infeasible or if difficulties of Option 2 can work in place of ect caused by the various ROW widths throughout the was developed based on additional collected data, ysis. Option 3
was developed to on 2 such as a four-lane way left turn lanes, left turn pockets at the LLG Ref. 3-14-2391
bus shelters, and
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Main Street Streetscape
all users
t for non-motorized users as well.
on network designed to serve
roundabouts and ro
fers, crosswalks,
veral features from Opti
nefits of Option 1 (i.e.
e City Council were encountered.
Option 1 was generally based on Concept A shown in Appendix A of the
cept B shown in Appendix A of the
and operational characteristics anal. Key features such as bicycle buf
il and format. Option 2 is a fou
ree options for Main Street with
the corridor is safe and convenien
fe and convenient transportati
the corridor.
roadway with parkways and landscaped medians, two-
use of multiple roundabouts, road-diets (two-lane road
within the existing right of way. Option 3 utilized se
as a backup to Option 1 in the event that further evalua
all the traffic calming be
contains a table summarizing the roadway assessment.
illustrates Option 3.
Option 3 is a natural evolution of Option 2 and
widths throughout
This option also smooths out the jagged edge eff
illustrates Option 1. illustrates Option 2.
but may differ slightly in deta
implementing & approving it through th
report but may differ slightly in de
intersections and reduced lane widths
Option 2 was generally based on Con
The following sections present the th
engineering feasibility assessment
many others are provided to ensure
provide a balanced, connected, sa
SSESSMENT
effect caused by the various ROW
Figure 3–R
Option 1 but would not have
1–R 2–R
A
throughthroughthrough
OADWAY
Option 1 Option 2 Option 3
Figure 1–A Figure 2–A Figure 3–A
report
corridor.
R
PlanPlan
4.0
4.14.24.3
5
serves many driveways that exist along Main Street, helped determine where additional raised medians can
eeds and reduce vehicular s conflict, resulting in an increased probability of ided either directly or
nt assessment are illustrated in Option 3.
Buffered Bike Lanes
Through Bike Lane
to ensure access is prov
rridor, reduce vehicular sp
Transit Island/Cut-Through
b)
c)
crashes. LLG assessed the driveway access for each property
however it is a zone where multiple vehicular movement
edians are proposed to beautify the co
accidents. The existing center two-way left turn lane
indirectly (i.e. via alternative route). This assessment
be installed. The results of the access manageme
Intersection Treatment
Green Pavement
e)
Access Management
engineers
a)
d)
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LLG Ref. 3-14-2391
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Main Street Streetscape
6
ced lane widths, bus shelters, and the corridor to provide report Main Street Streetscape dated July 31, 2015 contains the cost breakdown
veloped a final roadway plan. The plan utilizes the ts presented in Option 3. It is a dians, center two-way left turn lane, bike lanes LLG conducted a healthy corridor assessment of
the final roadway plan. Based on our assessment the final way plan is approximately $13,712,000. Section G of the
scape Master Plan
improvements proposed along Main Street.
the right of way throughout
. Section F of the
Main Street Street
nd incorporates many of design elemen
report dated July 31, 2015 contains the check list.
with intersection treatments, redu
The final roadway plan is further described and illustrated in the
nd healthier corridor
four-lane roadway solution with parkways, landscaped me
ansportation Elements Report
two signalized intersections. This final plan smooths out
KTU&A, in collaboration with LLG and City staff, de
The planning level cost estimate of the final road
and funding opportunities applicable to the
plan meets all 24 elements of a safer a
Healthy Corridor Assessment
with buffers, green bicycle pavement
the minimum amenities for all users.
roadway configuration in Option 2 a
LAN
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Main Street Streetscape Tr
OADWAY
Transportation Elements
engineers
Cost Estimate
prepared by KTU&A.
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ΑΏΐΔȃΏΘȃΑΑ
RESOLUTION NO. xxx
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CHULAVISTA APPROVING THE MAIN STREET
STREETSCAPE MASTER PLAN FOR A THREE-MILE
CORRIDOR BETWEEN INDUSTRIAL BOULEVARD AND
INTERSTATE 805.
WHEREAS, on April 6, 2012, SANDAG issued a Call for Projects from local jurisdictions in
San Diego County wishing to apply for the Active Transportation Funding (AT Funding) for use on
planning projects meeting certain criteria. The City of Chula Vista successfully applied for AT
Funding for the preparation of the Main Street Streetscape Master Plan (Plan) and received a notice
to proceed from SANDAG on March 28, 2013; and
WHEREAS, the Project is located in the southwest area of the City of Chula Vista and
extends along a three-mile corridor of Main Streetbetween Industrial Boulevard and Interstate 805
and connects north and south along neighboring streets including Broadway, Fourth Avenue, Third
Avenue, Albany Avenue, Mace Street, and other streets connecting to nearby recreational activities
and facilities; and,
WHEREAS, the goal of the Project is to develop a Streetscape Master Plan for a “Complete
Street”: A balanced, connected, safe, and convenient transportation network designed to serve all
users, regardless of their age or ability, that will alsoprovide multi-modal access (via walking,
biking, and transit) to nearby recreational activities and facilities, such as, the Otay Valley Regional
Park, Schools, Parks, South Library, and Otay Recreation Center; and,
WHEREAS, pursuant to the City’s Purchasing Ordinance, the City retained KTU&A
Landscape Architects to create the Conceptual Design and develop the Streetscape Master Plan, and
Linscott, Law, & Greenspan Engineers (LLG) for the preparation of a Transportation Engineering
Study for the Conceptual Design in order to determine optimal intersection and mid-block treatments
for inclusion in the Master Plan; and,
WHEREAS, the City and Design TeamCity initiated work on the Project by conducting
community workshops to gather input from the area's stakeholders and to develop a needs
assessment to guide the design of the Master Plan. Residents, property and business owners within a
100-foot buffer were invited to participate in four community workshops held at the Otay Recreation
Center and at the Orange Library. In addition, a questionnaire was mailed to obtain input from
residents, and flyers were posted at the Orange Library, the Otay Recreation Center, and businesses
adjacent to Main Street; and,
WHEREAS, the Main Street Streetscape Master Plan encourages active transportation and as
such, proposes improvements needed to provide a more complete circulation system for pedestrians,
bicyclists, and automobile traffic. The Plan presents a balanced transportation system that improves
pedestrian safety, alerts drivers to share the road with bicyclists, connects Main Street to the
Regional bicycle network, and improves exposure for local businesses and destinations through the
comprehensive way-finding program; and,
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Resolution No. { }
Page 2
WHEREAS, the Development ServicesDirector has reviewed the proposed project for
compliance with the California Environmental Quality Act (CEQA) and has determined that the
project qualifies for a Class 1 categorical exemption pursuant to Section 15301(c) (Existing
Highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities for the
purpose of improving public safety) of the State CEQA Guidelines. Thus, no further environmental
review is necessary; and,
WHEREAS, on May 6, 2015, the Chula Vista Safety Commission recommended adoption of
the Main Street Streetscape Master Plan by City Council \[5-0-1 Navarro absent\]; and,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista,
that it approves the Main Street Streetscape Master Plan for a three-mile corridor between Industrial
Boulevard and Interstate 805, in the form presented, with such minor modifications as may be
required, a copy of which shall be kept on file in the Development Services Department, and
authorizes and directs the City Manager or designeeto execute same.
Presented byApproved as to form by
_______________________________________________________________________
Kelly BroughtonGlen R. Googins
Director of Development ServicesCity Attorney
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City of Chula Vista
Staff Report
File#:15-0537, Item#: 10.
CONFERENCE WITH LEGAL COUNSEL REGARDING EXISTING LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9 (a)
Name of case: Chris Shilling, et al. v. City of Chula Vista, et al., San Diego Superior Court, Case
No. 37-2015-00006097-CU-MC-CTL
City of Chula VistaPage 1 of 1Printed on 9/17/2015
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