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HomeMy WebLinkAbout2015-05-20 BOLT MINSThe Comp V, F,,iy Room • r chuWisuhhmys PUBLIC LIBRARY MINUTES c CHUL4VISTA BOARD OF LIBRARY TRUSTEES CHULAVISTA MAY 20, 2015 CIVIC CENTER BRANCH LIBRARY 4:00 PM 365 F STREET, CHULA VISTA, CA 91910 BOARD MEMBERS PRESENT: CHAIR BRIAN YOUNG, TRUSTEE WILLIAM CANEDO, AND TRUSTEE STEPHEN KALALUHI BOARD MEMBERS ABSENT: VICE -CHAIR ELVA MELLOR, AND TRUSTEE MARYANN HERNANDEZ CITY STAFF PRESENT: LIBRARY DIRECTOR BETTY WAZNIS, AND BOARD SECRETARY YEELIN CHEUNG PUBLIC PRESENT: NONE CALL TO ORDER I ROLL CALL Chair Young called the meeting to order at 4:04 p.m. I. APPROVAL OF MINUTES Motion made by Trustee Canedo and seconded by Chair Young to approve the meeting minutes from April 15, 2015. Motion carried (3 -0). II. APPROVAL OF ABSENCE(S) A. Motion made by Trustee Kalaluhi and seconded by Trustee Canedo to approve the absences of Chair Young and Trustee Kalaluhi from the April 15, 2015 meeting. Motion carried (3 -0). III. NEW BUSINESS A. Code of Conduct — Review & Approve Director Waznis presented the revised Code of Conduct and stated that the rules are to ensure that everyone is treated fairly. Chair Young asked how often staff had to invoke the rules? Director Waznis responded that the Civic Center Branch has about 1,600 to 2,000 visitors per day, and the South Chula Vista Branch has about 30% of that. The majority of our patrons are fine. However, we are having some issues with unattended items and sleeping on library property. This issue bothers and intimidates our families, and we are trying to make the library a comfortable place for everyone. Motion made by Trustee Canedo and seconded by Trustee Kalaluhi to approve the Code of Conduct as recommended by Library staff (copy attached). Motion carried (3 -0). MINUTES BOARD OF LIBRARY TRUSTEES IV. OLD BUSINESS - None V. LIBRARY DIRECTOR'S REPORT A. Fiscal Year 2015 -16 Library Budget — Status and Timeline Due to the Board, Foundation and Friends' continued support, we have one new position being approved for next fiscal year. The department will be hiring a Senior Librarian to manage the Otay Ranch Branch. This will enable us to open the Otay Ranch Branch on Sundays. The City Manager will present his proposed budget to City Council on May 261H This is an opportunity for public comments. The meeting starts at 5 p.m. Friends have stated that they will be attending this Council meeting. Director Waznis informed the Board that she attended the annual GMOC meeting. The library is out -of- compliance for the past 11 years. The GMOC spent the most time asking questions about Library thresholds. We really need more space. Chair Young asked what percentage of the library budget is funded by the city vs. donations & other contributions. He also asked for a list of organizations the department partners with. Director Waznis responded that approximately 10% of the department budget is from outside contributions. She will have a more accurate number and the list of partners at the next meeting. B. Facilities Projects — Auditorium and Museum 1) Auditorium project — We are getting close to having money for phase 3 (painting, seating & carpeting.) The estimate for the work is $110,000. The Friends are donating $20,000 and the Foundation is donating $5,000. 2) Museum project — The Friends of the Museum is a branch of the Friends of the Library. The Museum Friends reached out to the Southbay Historical Society and invited them to join the Museum Friends. This group will be overseeing the museum exhibits. The museum will be moving out of its current location (360 Third Avenue) and moving into the Civic Center Library. The library will provide some space downstairs for storage. This partnership will enable the museum to be opened the same hours as the library and will not require additional staffing. The Foundation is donating $5,000 for this project. The City has allocated $75,000 for both of these projects. 2 , MINUTES BOARD OF LIBRARY TRUSTEES C. Results of Foundation Fundraiser — The Foundation raised a record amount — over $25,000. In addition to the donations for the auditorium and the museum, the Foundation is donating $10,000 to help support Sunday hours at Otay Ranch Branch. D. Parking Lot Enforcement — There has been an increase of camping activity in our parking lot. The Police and Engineering departments worked with us to update the parking signs in the lot. The Library is a finalist for a Chula Vista Charitable Foundation Grant. The grant will fund better walkways through our lot. E. Orange Avenue Park — The perimeter fencing has been removed. The restrooms, tot lot and dog park are almost complete. The city has not decided whether to open this portion of the park first, or wait and open entire park later (including the ball field.) VI. COMMUNICATIONS A. Friends of the Chula Vista Library - None B. Chula Vista Public Library Foundation - None C. Public Comments — None D. Written Comments — None E. Board Comments 1) Trustee Canedo wanted to commend everyone who took part in the "Remembering the Fallen" exhibit. The event was attended by the Elks, VFW, Ladies Auxiliary, Marine Corp Reserves and Moms of Purple Hearts. There are 77 from San Diego and 14 from the South Bay honored at this event. The exhibit will be displayed through May 14th. 2) Trustee Canedo stated that he and his wife use special cleaner and scrubber to try to clean the chairs in the cafe area at the South Chula Vista Branch. The chairs were very hard to clean. He asked if the department could look into replacing the chairs. VII. ADJOURNMENT Meeting was adjourned by Chair Young at 5:10 p.m. The next Board of Library Trustees meeting will be on Wednesday, June 17, 2015, beginning at 4:00 p.m. at the Civic Center Branch Library. 3