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HomeMy WebLinkAbout2015-07-13 CAC MINSCULTURAL ARTS COMMISSION Meeting Minutes Monday, July 13, 2015 Civic Center Branch Library 5:15 pm Conference Room Commissioners Present: Commissioners Karen Ann Daniels, Al Gore, Kirin Macapugay, Ginny Sywyj, and Marie Zhivago Commissioners Absent: Chair Christine Moore, Vice -Chair Melissa Baldwin, Commissioners Crystal Alonso and Jennifer Rodriguez City Staff Present: Staff Liaison Stephanie Loney Others Present: Olga Berdial, Communications Coordinator L Call to Order I Roll Call Acting Chair Gore called the meeting to order at 5:26 p.m. II. Approval of Minutes Motion made by Commissioner Macapugay and seconded by Commissioner Zhivago to approve the minutes from the meeting of June 8, 2015. Motion carried (5 -0). III. Approval of Absences A. Motion made by Commissioner Zhivago and seconded by Commissioner Macapugay to approve the absences of Commissioners Alonso, Daniels, and Gore from the meeting of June 8, 2015. Motion carried (5 -0). IV. Public Comments /Communications — Item discussed out of order A. Social Media Update - Olga Berdial There is no official website for the Cultural Arts Commission. There is a citywide calendar of events and any member of the commission can add events to that calendar. The commission has an option to request the City's webmaster create a static page listing information about the commission and the Gayle McCandliss Arts Award. Commissioner Zhivago shared the banner that was created and displayed at the Comic Con event last week. It would be good to commission activities posted on website. Commissioner Macapugay stated that the new Cultural Arts Manager, would be the liaison from the commission to the Office of Communications to help promote events. Olga will send link to City's calendar of events. She does not think the commission should have a separate calendar of events. Flyers and photos can be uploaded to the calendar. She also informed the commission that events are included in the City's monthly newsletter. Commissioner Daniels asked how the commission can include events in the City's newsletter. Olga stated that information should be sent to Stephanie and Stephanie can forward the information to the Office of Communications. Commissioner Sywyj stated that she could not find any information about the commission on the City's website. Commissioner Zhivago likes the idea of a static site with events and photos updated periodically. Commissioner Gore stated that it is important for people from outside the community to know that Chula Vista supports the arts. Commissioner Daniels confirmed that as outreach manager for The Old Globe she searches websites of all local agencies to see who supports the arts. Stephanie requested commissioners to send write -up ideas to advertise the commission and its mission. Olga reminded commissioners that minimal wording with some photos would work best. Commissioner Gore thanked Olga for her time and update. B. Commissioner Zhivago asked if local businesses can create- banners and have them posted throughout the city. Stephanie will contact Anne Steinberger, Marketing Manager for the city, and provide Commissioner Zhivago's contact information. C. Commissioner Gore encouraged everyone to go see the art exhibit at the county courthouse on 3rd Avenue. ON V. New Business A. Introduction of New Commissioners 1) Karen Ann Daniels — Presented self- introduction to commission. 2) Virginia "tinny" Sywyj — Presented self- introduction to commission. B. Election of Chair and Vice -Chair for FY 15 -16 Acting Chair Gore asked for volunteers. Commissioner Macapugay volunteered to be considered for Chair. Commissioner Zhivago volunteered to be considered for Vice - Chair. Motion made by Commissioner Sywyj and seconded by Commissioner Daniels to elect Commissioner Macapugay as Chair of the Cultural Arts Commission for FY 15 -16. Motion Carried (5 -0). Motion made Commissioner Macapugay and seconded by Commissioner Sywyj to elect Commissioner Zhivago as Vice -Chair of the Cultural Arts Commission for FY 15 -16. Motion carried (5 -0). VL Old Business - None VII. Staff Report A. PVAG grants have been approved by City Council and the checks have been issued. B. McCandliss "Rising Star" Award will be presented to Maya O'Campo at the August 11#" City Council meeting. Stephanie requested Chair Macapugay to present the award & check to Maya. VIII. Adjournment Meeting was adjourned at 6:45 p.m. by Chair Macapugay. The next meeting of the Cultural Arts Commission is scheduled for Monday, August 10, 2015 at 5:15 pm at the Civic Center Branch Library, located at 365 F Street, Chula Vista. 3