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HomeMy WebLinkAboutReso 1991-16063 RESOLUTION NO. 16063 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AUTHORIZING DESTRUCTION OF CERTAIN PERSONNEL DEPARTMENT RECORDS The City Council of the City of Chula Vista does hereby resolve as follows: WHEREAS, Government Code Section 34090 provides that the head of a City department m~ destroy certain City records, documents, or instruments under his charge, without duplication, with approval of the City Council by resolution and with the written consent of the City Attorney; and, WHEREAS, it has been determined that certain City records are no longer required for retention and an accumulation of Personnel records has become unduly cumbersome; and, WHEREAS, said records have been approved for destruction by the City Attorney. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Chula Vista does resolve as follows: Section 1. That approval and authorization is hereby given to destroy those records described in Exhibit "A", attached hereto and made a part hereof. Section 2. That the City Clerk shall certify to the adoption of this resolution, and thenceforth and thereafter the same shall be in full force and effect. Presented by Approved as to form by Resolution No. 16063 EXIIIBIT A Page 2 DESTROY JAN 1991 BOX #1 EXAM # POSITION EXPZRED City Librarian 07/00/87 1114 Rec. Leader 10/29/87 1105 Jr. Civil Engineer 12/16/86 1057 Lateral Peace Officer 12/09/86 1104 Open Space Coordinator 09/12/87 1087 Risk Analyst 06/14/87 1096 Sr. Recreation Super 09/09/87 Sec. to the Redevelopment 07/20/87 1029 Shelving Supervisor 09/09/87 1021 Survey Party Chief 06/30/86 1074 Prin. Comm Dev. Spec. 10/19/87 BOX #2 EXAM # POSITION EXPIRED 1111 Computer Programmer 10/28/87 1115 Deputy City Clerk 12/08/87 1113 Equipment Operator 10/29/87 BOX 13 EXAM # POSITION EXPIRED 1137 Accountant 04/23/88 1167 Admin. Analyst I 09/01/88 1134 Admin. Asst 04/02/88 UCl168 Asst. Dir of Fin 10/18/88 1148 Aquatic Coordinator 09/17/88 I049 Buyer 11/06/86 1157 Construction Spec. 08/25/88 1149 Crime Analyst 09/02/88 BOX 4 (pulled for future destruction} BOX 15 EXAM # POSITION EXPIRED 1165 Engineering Aide 10/05/88 1191 Equip Mech II 05/23/88 1123 Equip Mech II 02/19/88 1166 Or. Civil Eng. 10/01/88 1155 Kennel Attendant 09/03/88 1131 Lateral Peace Officer 05/19/88 Resolution No. 16063 BOX #6 Page 3 EXAM # POSITZON EXPIRED 1161 Lateral Peace Officer 08/12/88 1154 Librarian I Part-time 08/3/88 1152 Library Assist 07/28/88 1153 Library Assist Part-time 09/01/88 UC164 Lifeguard 05/15/88 1147 Maint Gardener I 06/29/88 1150 Maint Gardener II 08/05/88 1151 Maint Gardener III 08/06/88 1159 Offset Duplicating Operator 09/16/88 1173 Offset Dup. Op. Trainee I 10/06/88 1139 Police Lieutenant 04/28/88 1138 Police Sergeant 04/20/88 1140 Police Capt. 05/04/88 BOX #7 EXAM # POSITION ~XPIRED UC163 Recreation Aide 04/16/88 UC152 Recreation Leader 04/14/88 UC167 Recreation Leader 01/20/89 UC166 Recreation Leader 10/26/88 UC165 Recreation Leader 07/14/88 1128 Recreation Superintendent 04/30/88 1158 Recreation Leader Senior 09/03/88 1144 Secretary 10/08/88 1190 Sr. Equip Mech. 06/27/88 1126 Sr. Payroll Clerk 04/21/88 BOX 18 EXAM # POSITION EXPIRED Market Basket Reimbursement FY 83/84 Summary of Sheets & Reimbursement Requests FY 83/84 BOX 9 (pulled for future destruction} 80x 10 (pulled for future destruction) BOX #11 EXAM t POSITION EXPIRED Assessment Centers Montgomery 03/01/81 Fire Captain Assess, Ctr. Simulation Ex. 02/22/85 Resolution No. 16063 Page 4 BOX fi2 M/SC. TEST SAMPLES, 1980'S (The following are blank, obsolete tests) Gardening Equipment/Fundamentals Golf Course Maintenance Grounds Maintenance Hydraulics Heating and Ventilating Insect & Fungi Control Inspection Inventory Mechanical Aptitude Mechanical Understanding Office Management Offset Duplication ** Miscellaneous Materials for Neqotiations '77-78 ** Public Relations Packing/Packaging Painting Payroll Personnel Administration Pest Control Physics Plans and Specifications Plant Knowledge Planning Maps Pneumatic Tools & Equipment Property Raps Plumbing Pavement, Sidewalk & Curb Construction Psychology Record Keeping Reading Interpretation Reasoning Recreation - Arts & Crafts Recreation - Community & Group Rel. Recreation - Dance, Drama Music Recreation - Objectives Planning & Programs Recreation - Playgrounds Games & Sports Report Writing ** Salary and Benefit Survey lg71 Supervision f Sa ety Safety - Vehicles Sewers Soils and Fertilizers Soil Properties Statistics Stockroom Street and Highway Design 3 Resolution No. 16063 (box #12 cont.) Page 5 EXAM ~ POSITION EXPIRED Street Construction and Haintenance Structural Design Surveying Tools Training Traffic Flow Traffic Flow Turf Nanagement/Maintenance Weed Control Watering Systems Following Written Directions Zoning Enforcement Considerations ** PUbliC Emolovees Retirement System ** Effective Writing English Usage English Hiscellaneous Electrical Engineering - In-Training Exam Employee Relations Firefighting (General) First Aid ** Surveys ** California Vehicle Code Carpentry Construction Inspection Cartography Chemistry Civil Engineering Civil Engineering-Materials & Testing Civil Engineering Problems Civil Engineering Specifications Construction Cost Accounting Custodial Drafting Arithmetic Analytical Reasoning Accounting Problems Administration and Organization Auditing Bookkeeping Accounting Automotive Equipment-Diagnosing Problems Blueprints V .gcodes Building Construction Building Inspection Automotive Equipment Resolution No. 16063 Page 6 BOX 113 EXAM # POSITION EXPIRED Shorthand Test 90 & 100 wpm, 110 wpm Pep 45-8500-5285 Benefits 45-8600-5286 Employment Services 45-8500-5288 Administration 45-8500-5289 Training CETA Title CM - 15 A-113 Affirmative Action Audit Information - County Budget Information CETA Contracts, Title VI CETA Layoffs (Documentation) CETA Reauthorization Legislation Correspondence - County - 1978 Correspondence - City - 1978 City of Chula Vista - Community Housing Improvement Program Correspondence - City Correspondence - RETC Correspondence - General Community Resource Group Correspondence - RETC CETA Release Time CETA Regional Bulletin CETA Original Agreements Chula Vista CETA Contracts CETA Related information - Forms printed by C.V. Personnel CETA Participants' Drivers License Numbers CETA Eligible List Financial Close-out of CETA Title VI Program Request for Personnel New CETA Hires (Reg.) to be processed CETA Employees GRANT Modifications CETA Grievance Procedures BOX 114 1010 Fire Marshal: 03/26/86 Assessment Center Applications Miscellaneous BOX 15 (pulled for future destruction) BOX 16 (pulled for future destruction} 5 Resolution No. 16063 BOX #17 Page 7 EXAM # POSITION EXPIRED 1061 Admin Secretary 01/87 1041 Admin Secretary 11/86 1070 Animal Control Officer 02/87 1069 Animal Control Officer 02/87 No exam (prom) Police Lieutenant 09/85 1020 Clerk II 08/86 1065 Construction Spec. II 02/87 TP no exam Senior Librarian 07/86 BOX #18 EXAM # POSITION EXPIRED Text Examination for Eng. 09/17/86 Tech II (used) 1085 Dir. of Building & Housing 09/25/87 1110 Dir. of Personnel 11/20/87 BOX (pulled for future destruction) BOX # 20 EXAM I POSITION EXPIRED 1192 Comm. Dev. Spec. 05/02/88 1125 Computer 02/25/88 1194 Computer Programmer 05/26/88 1162 Comm. Service Officer 10/01/88 1141 Deputy City Clerk 05/19/88 no exam # Deputy City Engineer 10/12/87 BOX t 21 EXAM ~ POSITION EXPIRED 1130 PMA Applications & Written Exams 11/16/88 1131 Senior Management Assistant 11/16/88 BOX # 22 EXAM I POSITION EXPIRED 1136 Store Keeper I# 04/09/88 1135 Store Keeper 04/08/88 1132 Supervising Construction 05/28/88 Specialist 1163 Traffic Engineer 10/21/88 1122 Tree Trimmer 03/11/88 6 Resolution No. 16063 Page 8 BOX i 23 EXAM # POSITION EXPIRED 1067 Acct. Clerk ! 03/]9/87 1066 Acct. Clerk ]] 03/]9/87 1100 Adm. Analyst ! 08/20/87 1097 Asst. Planner 09/18/87 1101 Clerk ]] 09/16/87 UC156 Deputy City Attorney 01/00/87 BOX # 24 EXAM ! POSITION EXPIRED 1130 PMA Applications & Tests 11/16/88 scores ]987 BOX ! 25 TEST K~YS (Updated with new keys) Engineering Tech. I & II Engineering Tech. III Engineering Tech. ! - Key Chief of Police - Key P.D. Business Office Mgr. Con~. Tech. ~ Key Engineering Aide Deputy City Clerk - Key Survey Party Chief Stock Clerk ~ Key Administrative Clerk {20) Fi re Engineer Performance test Grounds Maintenance Leadman - Key Junior Accountant - Key Key Punch Operator - Performance Test Library Clerk - Key Fireman - Key Fire Capt. - Key Building Inspt. - Key Bldg. Maintenance Sup. - Key Battalion Chief - Key Animal Control Officer Account Clerk - Key Equipment Maintenance Foreman Key Administrative Analyst I Administrative Trainee - Key Administrative Analyst - Key 7 Resolution No. 16063 BOX # 26 Page 9 EXAM t POSITION EXPIRED Assistant City Attorney 01/03/88 1067 Account Clerk 11 04/20/87 1024 Equipment Operator 06/25/86 1120 Lateral Peace Office 01/13/88 1118 Lead Comm. Operator 01/15/88 1127 Library Clerk I 03/05/87 1098 Maintenance Worker 09/23/87 uc161 Seasonal Maintenance Gdr. 03/08/87 1124 Sr. Equipment Mechanic 02/19/88 1133 Volunteer Coordinator 03/19/88 BOX ! 27 EXAM t POSXT/ON ~XPXRED 1067 Administrative Aide 04/01/87 1086 Assoc. Civil Eng. 04/16/86 Assoc. Civil Eng/Constr. 04/13/87 1084 Clerk II 04/13/87 BOX ~ 28 EXAM # POSITXON EXPZRED UC157 Lifeguard 04/06/87 1072 Maint Worker II Prom 12/2g/86 1058 Peace Officer 04/06/87 1075 Police Info Sys Spec 02/20/87 UC Rec. Aide 04/22/87 UC152A Rec Leader 04/14/86 UC 158 Rec. Leader 03/lg/87 1073 Recreation Supervisor 04/08/87 UC159 Seas. Maint. Gardener 03/20/87 1102 Secretary I 09/08/86 BOX # 29 ~XAM # POSITION EXPIRED 1108 Library Clerk II 11/20/87 1064 Custodian I 02/04/87 1080 Eng. Aide 02/18/87 1082 Eng. Aide 02/13/87 1078 Eng. Tech. II 04/03/87 1081 Evidence Tech. 04/14/87 1083 Landscape Plan. 04/14/87 -PT- Library Asst. 04/01/87 8 Resolution No. 16063 Page 10 BOX t 30 EXAM t POSITION EXPIRED Market Basket Reimbursement Forms Fiscal Yr 83-84 Reimbursement Requests M-Z BOX # 31 EXAM # POSITION EXPIRED 1279 Police Agent 1988 Peer Survey Survey 10/88 Completed Survey's Survey 10/88 Forms Etc. BOX # 32 EXAM t POSIT/ON EXPIRED 1040 Assessment Center Risk Manager 11/15/86 UC/142 Dir of Finance 03/01/85 Files of: Diana Levin, Work Samples, Risk Manager Marvin Jones, Work Samples, Risk Manager Robert Shoptaw, Work Samples Risk Manager Dale Wheelock, Work Samples Risk Manager Test Results 05/00/85 UC144 Dep. Dir. Public Works 09/00/84 Public Services Dir. Correspondence Dep. Dir Public Works 05/00/85 Public Services Dir 12/00/85 UCl142 Dir of Finance - Expenses 03/01/85 1040 Risk Manager 11/15/86 BOX t 33 Unit 10C Evaluating Worker Performance plus test Units lob Developing Supervisor Skills Employee Complaints and Grievances 11 Principles of Public Speaking 17 Introduction to Work Simplification tests 18 Continuation of #17 above 20 Developing Supervisor Skills 13 Same as above 14 Planning and organizing the work - case studies budgeting time and effort test g Resolution No. 16063 BOX t 34 Page 11 EXAM # ~OSZTION EXPIREO UC150 Dir of Parks and Recreation 04/00/85 Applications testing results Groups 1, 2 & 3 Rating Sheets & Folders of: Stephen H. Carpenter Samuel Crawford Louis Jackson Gerardo Foncerrada Robert Caesar Manuel Mollinedo Alfred King Scott Reese David Roberrs Jon Soderberg BOX # 35 Requisitions 1987/88 Direct Payment 1987/88 Purchase Orders 1987/88 Parks & Recreation Agreement to Provide Services copies from 1989 and 1990 (copies also in Finance and Parks & Recreation Department) 10 Resolution No. 16063 Page 12 PASSED, APPROVED, and ADOPTED by the City Council of the City of Chula Vista, California, this 12th day of February, 1991 by the following vote: AYES: Councilmembers: Malcolm, Moore, Nader, Rindone NOES: Councilmembers: None ABSENT: Councilmembers: None ABSTAIN: Councilmembers: None Leonard M. Moor~'~ Mayor, Pro-Tempore ATTEST: Beverly ~. Authelet, City Clerk STATE OF CALIFORNIA ) COUNTY OF SAN DIEGO ) ss. CITY OF CHULA VISTA ) I, Beverly A. Authelet, City Clerk of the City of Chula Vista, California, do hereby certify that the foregoing Resolution No. 16063 was duly passed, 9~?ved, and adopted by the City Council held on the 12th day of February, Executed this 12th day of February, 1991.