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HomeMy WebLinkAboutAgenda Statement 1980/01/02 Item 15 Item No. 15 01/02/80 Ordinance 1887 CITY OF CHULA VISTA . COUNCIL AGEtiDA STATEMENT Item Nn.�15 1 2 80 For meeting of =� �9 ITEPt TITLE Ordinance #1887 : Creating Position of Director of Public Safety S�v�Jl�ll I:v`i':.,.,:._, ::: .:) �lU:'i�ii�.nii�; SUBMITTED BY City Pianager � ITEM EXPLANATION (4/STH'S VOTE REQUIRED YES_ NO X ) On February 15, 1979, the City Council approved a modified reorganization proposal which authorized the following: l . Creation of a Deputy City �4anager/Development Services Administrator 2. Creation of a Deputy City Manager/Safety & Leisure Services Administrator 3. Creation of a Director of Policy Analysis & Program Evaluation 4. Continuation of the position of Assistant City �4anager In approving the reorganization plan, the Council held in abeyance until the 1979-80 budget consideration the funding of the Deputy City Manager/Safety & Leisure Services Administrator. Subsequent to this action and during budget consideration, funding of this position was approved. The reorganization plan contanplated the following responsibilities for each of the above positions: A. Deputy City Manaaer/Development Services Administrator - This position would be responsible for supervision and coordination among the followinq departments and divisions : a. Plannina Department b. Community Development Department c. Engineerinq Department d. Building & Housina Department e. Street Maintenance Division f. Equipment Maintenance Division g. Transit Services Division. continued on Supplemental Page 2 EXHIBITS Agreement_ Resolution_ Ordinance X Plat_ Notification List_ Other ENVIRONMENTAL DOCUMENT: Attached_ Submitted on FINANCIAL IMPACT - Initially the entire monthly salary of the Fire Chief (approximately S2,820) would be saved, less some yet to be determined increase in compensation to the Director of Public Safety. Some additional reduction in savings may be experienced if it is determined that si9nificant additional responsibilities due to the new organizational pattern ar-e placed upon existing middle manaaer personnel in both departments. Overall , these reductions in savings would be minimal. STAfF RECOMMENDATION Place ordinance on first reading BOARD/COMMISSION RECOMMENDATION ��' ��.4 � . , - COUNCIL ACTION ���G� �,,�-;�i1 ct b the City. .,._ ,. � g�7 , of Y C,_,:::c;�ia 1 •:�., Ci_y, G.uncil Vts'ta, " ; , +;*crr:�,a Chula , G:•�u;: '��.>_:, �g �,Q ��_ � --�-�---- D2t�d _L°S—�-K—`� D�ted �_,--•-�-°-"" . . Form A-113 (Rev. 5/77) Item �Plo., �? .l5 , Supplemer.tal Page 2 Pleeting of d�d$�� 1/2/80 B. Deputy City Manaqer/Safety & Leisure Services Administrator - This position would be responsible for supervision and coordination among the following departments : a. Police b. Fire c. Library d. Parks & Recreation C. Assistant City Manager - This position, in addition to being quasi- responsible for the total operation of the City and acting as City tlanager in the City Manager's absence, would be specifically responsible for the following departments: a. Finance b. Personnel c. Purchasing D. Director of Policy Analysis and Program Evaluation - This position was created to heac� up a new unit in the City organization, with primary responsibility on a City-wide basis for dealing with program evaluation and policy analysis under the immediate direction and supervision of the City Manager. This new unit is a direct arm of the City Manager' s Office. In addition, the Director also would supervise the Data Processing division. Recruitment for and employment of the Director of Policy Analysis and Program Evaluation was completed on September 21 , 1979. That unit is now functioning and accomplishing the intended purpose. The Deputy City Manaoer/Development Services Administrator was appointed March 13, 1979. The Deputy City Manager/Safety and Leisure Services Administrator position has not been filled and recruitment to fill this position has been delayed pending final resolution of the proposal which is the subject matter of this report. In the interim, the Assistant Lity Manager has been responsible for supervision and coordination of Police, Fire, Library and Parks & Recreation, and those above. The proposal to combine the positions of Police and Fire Chief under a single Director of Public Safety has been under careful consideration ever since the unanticipated announcement of the Fire Chief that he would be retiring effective January 1 , 1980. The retirement of the Fire Chief offered the City a unique opportunity to test a concept that seemed worthy of trial and, at the same time, at least on an interim basis, would trim two top administrative posts from the City budget. In addition to our ability to save the salary of a Fire Chief, we believe by combining Police and Fire Departments under one head greatly mitigates the need to fill the newly created Deputy City Manager/ Safety & Leisure Services Administrator position. The Council is aware that over the last year or so a number of steps have been taken, particularly as a result of Proposition 13, to reduce to the bare minimum the number of positions in the City's work force. To date, the City has eliminated a Personnel Assistant, an Assistant Director of Planning and an Assistant Fire Chief, among others. While in some instances, elimination of these oositions necessitated apoointr^ent of individuals at lower levels, nevertheless substantial dollar savings have occurred. In order to accomplish consolidation of the responsibilities of both the Police Chief and Fire Chief under a Director of Public Safety, it is necessary to amend the City Code. The proposed ordinance assigns all the duties of both positions to the new Director. Inasmuch as the concept is new insofar as this City is concerned, we believe it is appro- priate, and the ordinance so provides, that the new position would only remain in effect until July 1 , 1981 unless the City Council , by ordinance, extends the term of the position at that time. Under provisions of the ordinance, it is also possible the concept could be abandoned before that date if for any reason it does not accomplish the intended goal . We have spent considerable time in explaining our reasons and desires for considerina this proposal to the affected deoartments and, to date, it is our opinion that we have the "cautious acceptance" of the proposal from the rank and file of those departments. This "cautious acceptance" and willinaness to have the proposal implemented under the "sunset" provisions of the ordinance can be attributed to two factors. First, all personnel are aware that it would be our intention to appoint Police Chief Winters as the new Director of Public Safety and, secondly, our pledae that continuation of the plan will definitely require further consideration no later than the July l , 1981 "sunset" date. I�� , continued on Supplemental Page 3 Item No. � 15 ' Supplemental Page 3 Meeting of 1�1�7� 1/2/80 We have been impressed with .the attitude of police and fire personnel in their willingness to work with us in seeina if this proposal will allow the�City to do an equal or better job in the public safety area and, at the same time, save money in a day of .dwindling resources. It should be pointed out, however, that during the coming months it may be necessary to make some_ internal. adjustments within the Police and Fire Departments as experience.may dictate. Those decisions can only be made in light of how well the new oraanization .is_able .or unable, as the 'case may be, to' meet the objectives and goals of the new structure. 4Je would intend to monitor the operation closely and communicate - reaularly �with the total work forces of both departments during the course of, the . experiment. ERA:mab - , I � ' �RQ �l .