Loading...
HomeMy WebLinkAbout2015-04-21 Agenda Packet 1 declare under penalry of pery'ury that 1 am employed by the Ciry of Chula Vista in the office of the Ciry Clerk and thu I postad the document eccording to Brown Act - _ - requiremrnu. = --�--. , �( l6 /S — -- - ,-„�.: Dated. Sigoedt � -.l��a � a_y , r` . ' . -� ��•' " CrtV OF CHULA VISfA '-�., " = • o � f����^���"� � Mary Casillas Salas, Mayor Patricia Aguilar, Councilmember Gary Halbert, City Manager - Pamela Bensoussan, Councilmember Glen R. Googins, City Attomey John McCann, Councilmember ponna R. Norris, City Clerk Steve Miesen, Councilmember Tuesday, April 21, 2015 5:00 PM Council Chambers 276 4th Avenue, Building A Chula Vista, CA 91910 SPECIAL MEETING OF THE HOUSING AUTHORITY , MEETING JOINTLY WITH THE CITY COUNCIL OF THE CITY OF CHULA VISTA Notice is hereby given that lhe Mayor of the City of Chula Vista has cal/ed and will convene a Special Meeting of the Housing Authonty meeting jointly with fhe City Council on Tuesday, Apnl 21, 2015, at S:OOp.m. in the Council Chambers,located at 276 Fourth Ave, B/dg A, Chula Vista, Califomia to consider items on lhis agenda. CALL TO ORDER ROLL CALL: Councilmem6ers Aguilar, Bensoussan, McCann, Miesen and Mayor Salas PLEDGE OF ALLEGIANCE TO THE FLAG AND MOMENT OF SILENCE SPECIAL ORDERS OF THE DAY A. 15-0094 PRESENTATION OF A PROCLAMATION TO THE CITY'S CLEAN TEAM MEMBERS PROCLAIMING APRIL 2015 AS EARTH MONTH IN THE CITY OF CHULA VISTA B. 15-0139 PRESENTATION OF A PROCLAMATION TO NORMAN PARK SENIOR CENTER'S CLUB PRESIDENT SUSAN ALVAREZ PROCLAIMING MAY 2015 AS OLDER AMERICAN MONTH IN THE CITY OF CHULA VISTA Ciryo/ChulaWsta Pagef � PnntedanLiN3015 City Council Agenda April 21, 2015 C. 15 -0148 PRESENTATION OF A PROCLAMATION TO CALIFORNIA NATIVE PLANT SOCIETY- SAN DIEGO'S OUTREACH CHAIR BETSY CORY PROCLAIMING THE THIRD WEEK OF APRIL AS NATIVE PLANT WEEK IN THE CITY OF CHULA VISTA D. 15 -0149 REUSE & REPAIR: ONE PERSON'S TRASH IS ANOTHER PERSON'S TREASURE PRESENTATION BY RECYCLING SPECIALIST II MANUEL MEDRANO, SR. GRAPHIC DESIGNER KIM SCHANZ AND WEBMASTER NORMA FRANK E. 15 -0164 PRESENTATION BY SANDAG SENIOR REGIONAL PLANNER CAROLINA I. GREGOR REGARDING SAN DIEGO FORWARD: THE REGIONAL PLAN F. 15 -0171 PRESENTATION RECOGNIZING THE SAN DIEGO LAW LIBRARY AND PROCLAIMING MAY 1, 2015 AS LAW DAY IN THE CITY OF CHULA VISTA G. 15 -0163 PRESENTATION OF A PROCLAMATION TO ARMIDA MARTINEZ, GOLD STAR MOTHER OF SERGEANT MICHAEL MARTINEZ (KIA) PROCLAIMING MONDAY, MAY 4, 2015 AS REMEMBERING OUR FALLEN DAY IN THE CITY OF CHULA VISTA CONSENT CALENDAR (Items 1 - 5) The Council will enact the Consent Calendar staff recommendations by one motion, without discussion, unless a Councilmember, a member of the public, or staff requests that an item be removed for discussion. If you wish to speak on one of these items, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. Items pulled from the Consent Calendar will be discussed immediately following the Consent Calendar. 1. 15 -0160 WRITTEN COMMUNICATIONS Letter of resignation from Ritchie Adair, Safety Commission. Staff Recommendation: Council accept the resignation. City of Chula Vista 2015 -04 -21 Agenda Packet Page 2 Printed on 411612015 Page 2 City Council Agenda April 21, 2015 2. 15 -0167 ORDINANCE OF THE CITY OF CHULA VISTA AMENDING VARIOUS SECTIONS OF CHULA VISTA MUNICIPAL CODE CHAPTER 2.52 TO ADJUST THE CAMPAIGN CONTRIBUTION LIMIT FOR ANY ELECTION HELD ON OR AFTER JANUARY 1, 2016 (SECOND READING AND ADOPTION) Department: City Clerk Staff Recommendation: Council adopt the ordinance. 3. 15 -0168 A. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN TO: 1) REZONE CERTAIN APARTMENT RESIDENTIAL (R -3) ZONED PARCELS AND CERTAIN COMMERCIAL ZONED PARCELS FOR CONSISTENCY WITHIN THEIR UCSP SUBDISTRICT AREA EXCLUDING THE FOLLOWING SUBDISTRICTS: V -1; V -2; V -3; UC -12; AND UC -14; 2) REMOVE THE MINIMUM FLOOR AREA RATIO IN CERTAIN SUBDISTRICTS; 3) REMOVE LOT COVERAGE AS A MANDATORY DEVELOPMENT STANDARD; AND 4) MAKE MINOR MODIFICATIONS TO ENSURE CONSISTENCY WITH CITY POLICIES, PROCEDURES, AND PROCESSES (SECOND READING AND ADOPTION) City of Chula Vista 2015 -04 -21 Agenda Packet B. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN TO: 1) REZONE CERTAIN APARTMENT RESIDENTIAL (R -3) ZONED PARCELS AND CERTAIN COMMERCIAL ZONED PARCELS FOR CONSISTENCY WITHIN THEIR UCSP AREA; 2) REMOVE THE MINIMUM FLOOR AREA RATIO IN CERTAIN SUBDISTRICTS; 3) REMOVE LOT COVERAGE AS A MANDATORY DEVELOPMENT STANDARD; AND 4) MAKE MINOR MODIFICATIONS TO ENSURE CONSISTENCY WITH CITY POLICIES, PROCEDURES, AND PROCESSES (SECOND READING AND ADOPTION) Page 3 Printed on 411612015 Page 3 City Council Agenda April 21, 2015 C. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN LAND USE MATRIX TO ALLOW CERTAIN DELETIONS AND ADDITIONS OF LAND USES AND PERMIT PROCESSES (SECOND READING AND ADOPTION) Department. Development Services Department Staff Recommendation: Council adopt the ordinances. 4. 15 -0169 ORDINANCE OF THE CITY OF CHULA VISTA ADDING CHAPTER 3.56 TO THE CHULA VISTA MUNICIPAL CODE RELATING TO DEVELOPMENT IMPACT FEES IN WESTERN CHULA VISTA (SECOND READING AND ADOPTION) Department. Development Services Department Staff Recommendation: Council adopt the ordinance. 5. 15 -0016 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA INITIATING AN APPLICATION FOR THE HISTORIC DESIGNATION OF THE ROHR INDUSTRIES DROP HAMMER Department. Development Services Department Staff Recommendation: Council adopt the resolution. ITEMS REMOVED FROM THE CONSENT CALENDAR PUBLIC COMMENTS Persons speaking during Public Comments may address the Council on any subject matter within the Council's jurisdiction that is not listed as an item on the agenda. State law generally prohibits the Council from discussing or taking action on any issue not included on the agenda, but, if appropriate, the Council may schedule the topic for future discussion or refer the matter to staff. Comments are limited to three minutes. PUBLIC HEARINGS The following item(s) have been advertised as public hearing(s) as required by law. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. City of Chula Vista Page 4 Printed on 411612015 2015 -04 -21 Agenda Packet Page 4 City Council Agenda April 21, 2015 6. 15 -0038 REVIEW OF THE CITY OF CHULA VISTA 2015 -2019 FIVE YEAR CONSOLIDATED PLAN AND 2015/2016 ANNUAL ACTION PLAN FOR THE U.S. HOUSING AND URBAN DEVELOPMENT FEDERAL GRANT PROGRAMS (COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIPS ACT AND EMERGENCY SOLUTIONS GRANT) Department: Development Services Department Staff Recommendation: Council conduct the public hearing and accept the report. 7. 15 -0047 CONSIDERATION OF APPROVAL OF FINANCIAL ASSISTANCE FOR A PROPOSED 123 -UNIT SENIOR AND 87 -UNIT MULTIFAMILY AFFORDABLE HOUSING DEVELOPMENT WITHIN THE MILLENIA MASTER PLANNED COMMUNITY City of Chula Vista 2015 -04 -21 Agenda Packet A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING OF HEALTH AND SAFETY CODE SECTION 34176, [1] APPROVING TOTAL FINANCIAL ASSISTANCE OF $932,000; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED LOAN DOCUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA SENIOR AFFORDABLE APARTMENTS B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA [1] APPROVING DEFERRAL OF THE APPLICABLE PARKLAND ACQUISITION AND DEVELOPMENT, TRAFFIC SIGNAL, SALT CREEK SEWER BASIN, AND SEWER CAPACITY FEES, AND WAIVER OF THE RESIDENTIAL CONSTRUCTION TAX IN AN ESTIMATED AMOUNT OF $1,288,571; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE FEE DEFERRAL AGREEMENTS AND RELATED SECURITY INSTRUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA SENIOR AFFORDABLE APARTMENTS Page 5 Printed on 411612015 Page 5 City Council Agenda April 21, 2015 C. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING OF HEALTH AND SAFETY CODE SECTION 34176, [1] APPROVING TOTAL FINANCIAL ASSISTANCE OF $2,068,000; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED LOAN DOCUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA MULTIFAMILY AFFORDABLE APARTMENTS D. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA [1] APPROVING DEFERRAL OF THE APPLICABLE PARKLAND ACQUISITION AND DEVELOPMENT FEE, TRAFFIC SIGNAL, SALT CREEK SEWER BASIN, AND SEWER CAPACITY FEES, AND WAIVER OF THE RESIDENTIAL CONSTRUCTION TAX IN THE TOTAL ESTIMATED AMOUNT OF $911,429; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE FEE DEFERRAL AGREEMENTS AND RELATED SECURITY INSTRUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA MULTIFAMILY AFFORDABLE APARTMENTS E. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE EASTERN URBAN CENTER AFFORDABLE HOUSING PROGRAM TO FACILITATE THE DEVELOPMENT OF LOW- AND MODERATE - INCOME HOUSING F. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE AGREEMENT REGARDING CONSTRUCTION OF PARKS IN A PORTION OF OTAY RANCH EASTERN URBAN CENTER Department: Development Services Department Staff Recommendation: Council conduct the public hearing; Council /Authority adopt resolutions A and C; and Council adopt resolutions B, D, E and F. City of Chula Vista Page 6 Printed on 411612015 2015 -04 -21 Agenda Packet Page 6 City Council ACTION ITEMS Agenda April 21, 2015 The Item(s) listed in this section of the agenda will be considered individually by the Council and are expected to elicit discussion and deliberation. If you wish to speak on any item, please fill out a "Request to Speak" form (available in the lobby) and submit it to the City Clerk prior to the meeting. 8. 15 -0170 PRESENTATION ON THE RECENT STATE EMERGENCY DROUGHT ORDER AND THE CITY'S CURRENT AND FUTURE ACTIONS IN RESPONSE Department: Public Works Department 9. 15 -0131 CONSIDERATION OF GRANTING EASEMENTS FOR WELL SITES AND APPURTENANCES TO SWEETWATER AUTHORITY A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING EASEMENTS FOR WELL SITES AND APPURTENANCES TO SWEETWATER AUTHORITY AS NECESSARY FOR THE EXPANSION OF THE RICHARD A. REYNOLDS DESALINATION FACILITY B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING AN EASEMENT FOR ELECTRICAL AND COMMUNICATIONS FACILITIES NECESSARY FOR THE OPERATION OF A SWEETWATER AUTHORITY WELL AT FRIENDSHIP PARK Department: Public Works Department Staff Recommendation: Council adopt the resolutions. CITY MANAGER'S REPORTS MAYOR'S REPORTS COUNCILMEMBERS' COMMENTS ADJOURNMENT to the City Council /Planning Commission /Growth Management Oversight Commission Workshop on April 23, 2015, at 6:00 p.m., in the Council Chambers; and thence to the Regular City Council Meeting on May 5, 2015, at 5:00 p.m., in the Council Chambers. City of Chula Vista 2015 -04 -21 Agenda Packet Page 7 Printed on 411612015 Page 7 City Council Agenda April 21, 2015 Materials provided to the City Council related to any open- session item on this agenda are available for public review at the City Clerk's Office, located in City Hall at 276 Fourth Avenue, Building A, during normal business hours. In compliance with the AMERICANS WITH DISABILITIES ACT The City of Chula Vista requests individuals who require special accommodations to access, attend, and /or participate in a City meeting, activity, or service, contact the City Clerk's Office at (619) 691-504 1 (California Relay Service is available for the hearing impaired by dialing 711) at least forty -eight hours in advance of the meeting. Sign up at www.chulavistaca.gov to receive email notifications when City Council agendas are published online. City of Chula Vista 2015 -04 -21 Agenda Packet Page 8 Printed on 411612015 Page 8 CITY OF CHULA VISTA File #: 15 -0094, Item #: A. City of Chula Vista Staff Report PRESENTATION OF A PROCLAMATION TO THE CITY'S CLEAN TEAM MEMBERS PROCLAIMING APRIL 2015 AS EARTH MONTH IN THE CITY OF CHULA VISTA City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 9 CITY OF CHULA VISTA File #: 15 -0139, Item #: B. City of Chula Vista Staff Report PRESENTATION OF A PROCLAMATION TO PRESIDENT SUSAN ALVAREZ PROCLAIMING THE CITY OF CHULA VISTA City of Chula Vista 2015 -04 -21 Agenda Packet NORMAN PARK SENIOR CENTER'S CLUB MAY 2015 AS OLDER AMERICAN MONTH IN Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 10 CITY OF CHULA VISTA File #: 15 -0148, Item #: C. City of Chula Vista Staff Report PRESENTATION OF A PROCLAMATION TO CALIFORNIA NATIVE PLANT SOCIETY- SAN DIEGO'S OUTREACH CHAIR BETSY CORY PROCLAIMING THE THIRD WEEK OF APRIL AS NATIVE PLANT WEEK IN THE CITY OF CHULA VISTA City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 11 CITY OF CHUTA VISTA File #: 15 -0149, Item #: D. City of Chula Vista Staff Report REUSE & REPAIR: ONE PERSON'S TRASH IS ANOTHER PERSON'S TREASURE PRESENTATION BY RECYCLING SPECIALIST II MANUEL MEDRANO, SR. GRAPHIC DESIGNER KIM SCHANZ AND WEBMASTER NORMA FRANK City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 12 CITY OF CHUTA VISTA File #: 15 -0164, Item #: E. City of Chula Vista Staff Report PRESENTATION BY SANDAG SENIOR REGIONAL PLANNER CAROLINA I. GREGOR REGARDING SAN DIEGO FORWARD: THE REGIONAL PLAN City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 13 CITY OF CHULA VISTA File #: 15 -0171, Item #: F. City of Chula Vista Staff Report PRESENTATION RECOGNIZING THE SAN DIEGO LAW LIBRARY AND PROCLAIMING MAY 1, 2015 AS LAW DAY IN THE CITY OF CHULA VISTA City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 14 CITY OF CHULA VISTA File #: 15 -0163, Item #: G. City of Chula Vista Staff Report PRESENTATION OF A PROCLAMATION TO ARMIDA MARTINEZ, GOLD STAR MOTHER OF SERGEANT MICHAEL MARTINEZ (KIA) PROCLAIMING MONDAY, MAY 4, 2015 AS REMEMBERING OUR FALLEN DAY IN THE CITY OF CHULA VISTA City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 15 CITY OF CHUTA VISTA File #: 15 -0160, Item #: 1. WRITTEN COMMUNICATIONS City of Chula Vista Staff Report Letter of resignation from Ritchie Adair, Safety Commission. RECOMMENDED ACTION Council accept the resignation. City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 1 Printed on 4/16/2015 powered by LegistarT" Page 16 Sheree Kansas Subject- FW: Safety Commission Resignation Importance: Nigh From: Ritchie S Adair Sent: Thursday, April 09, 2015 5:05 PM To: Florence Picardal Cc: Frank Rivera; Muna Cuthbert Subject: Safety Commission Since we had HOA elections last night and I got elected to another term, I am sorry but I feel I must resign from the commission since serving on both limits my ability to properly serve either. You have a good full group and I think Rodney can do a good job as chair. You may see me in the audience form time to time as an observer and friend. You may share With the others Why I had to choose this path. 2015 -04 -21 Agenda Packet Page 17 CITY OF CHULA VISTA File #: 15 -0167, Item #: 2. City of Chula Vista Staff Report ORDINANCE OF THE CITY OF CHULA VISTA AMENDING VARIOUS SECTIONS OF CHULA VISTA MUNICIPAL CODE CHAPTER 2.52 TO ADJUST THE CAMPAIGN CONTRIBUTION LIMIT FOR ANY ELECTION HELD ON OR AFTER JANUARY 1, 2016 (SECOND READING AND ADOPTION) RECOMMENDED ACTION Council adopt the ordinance. SUMMARY As required by Chula Vista Municipal Code section 2.52.040 (D), the City Clerk has adjusted the campaign contribution limits for individuals and political party committees for any election occurring on or after January 1, 2016. Adoption of the ordinance amends various sections of the Municipal Code to reflect the adjusted limits. ENVIRONMENTAL REVIEW The Environmental Review Coordinator has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that that the activity is not a "Project" as defined under Section 15378(b)(3) of the State CEQA Guidelines because the project consists only of amendments to the City of Chula Vista Municipal Code to adjust campaign contribution limits and does not involve physical changes to the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA and no further environmental review is necessary. BOARD /COMMISSION RECOMMENDATION Not Applicable. DISCUSSION Chula Vista Municipal Code section 2.52.040 (D) requires the City Clerk to adjust the campaign contribution limit every odd - numbered year to reflect any changes in the Consumer Price Index for the San Diego area for the two -year period ending on December 31st of the previous year, and requires these adjustments to be rounded to the nearest $10. The Consumer Price Index for the San Diego area for the periods ending December 2012 and December 2014 were 256.961 and 265.145, respectively, demonstrating an increase of 3.18 percent. The contribution limits were previously set at $310 for individuals and $1,050 for political party committees by Chula Vista Municipal Code section 2.52.040 (A) and (B), respectively. Applying the percentage of change of the Consumer Price Index and rounding to the nearest $10, the City Clerk adjusted the contribution limits to $320 for individuals and $1,080 for political party committees. City of Chula Vista Page 1 of 2 Printed on 4/16/2015 powered by Leg 2015 -04 -21 Agenda Packet Page 18 File #: 15 -0167, Item #: 2. The City Clerk will publish the Notice of Campaign Contribution Limit Adjustment in the Star News as required by Chula Vista Municipal Code section 2.52.040 (D). Additionally, the federal Voting Rights Act, together with an agreement between the U.S. Department of Justice and the San Diego County Registrar of Voters, requires translation of all election - related materials and notices into covered languages predominantly spoken by 10,000 voters or more in the County. Therefore, the City Clerk will cause the notice to be translated into Chinese, Filipino, Spanish, and Vietnamese and published in language- specific newspapers. DECISION -MAKER CONFLICT Staff has reviewed the decision contemplated by specific and consequently, the 500 -foot rule found (a)(11), is not applicable to this decision. Staff informed by any Councilmember, of any other fac conflict of interest in this matter. this action and has determined that it is not site in California Code of Regulations section 18705.2 is not independently aware, and has not been that may constitute a basis for a decision maker CURRENT YEAR FISCAL IMPACT Adoption of the proposed ordinance has no impact on the general fund. ONGOING FISCAL IMPACT There is no ongoing fiscal impact. ATTACHMENTS Attachment 1: Proposed Amendment to Chula Vista Municipal Code Chapter 2.52 Staff Contact: Kerry Bigelow City of Chula Vista Page 2 of 2 W710 6TiLlfII -TWIM 2015 -04 -21 Agenda Packet Page 19 Attachment 1 Proposed Amendment to Sections of Chula Vista Municipal Code Chapter 2.52 2.52.040 Campaign contribution limits. A. No person, other than a candidate, shall make a contribution in excess of $3209 -09 to a candidate for a single election contest. No candidate shall solicit or accept a contribution in excess of $3209 99 from a person for a single election contest. A candidate may receive up to $320210 99 from a person in each of the general and special elections. The contribution limit in this subsection shall be adjusted biannually pursuant to subsection (D) of this section. B. No political party committee, as that term is defined in California Government Code Section 85205, shall make a contribution in excess of $1,0804 -999 to a candidate for a single election contest. No candidate shall solicit or accept a contribution in excess of $1,080459 from a political party committee for a single election contest. A candidate may receive up to $1,080459 from a political party committee in each of the general and special elections. The contribution limit in this subsection shall be adjusted biannually pursuant to subsection (D) of this section. [Sections 2.52.040 C through I remain unchanged] 2.52.050 Loans. A. A candidate shall not personally loan to his or her campaign funds, with the intent to receive repayment of those funds, an aggregate amount in excess of $5,000 for a single election contest. B. A loan or extension of credit shall be considered a contribution from the maker of the loan or extender of credit and shall be subject to the contribution limit of $320999 -99 per person, pursuant to CVMC 2.52.040. The $320999 -99 contribution limit does not apply to loans made to a candidate for the purpose of a campaign by himself or herself or by a commercial lending institution in the lender's regular course of business on terms available to members of the general public for which the candidate is personally liable. 2015 -04 -21 Agenda Packet Page 20 Attachment 1 2.52.100 Written solicitations by candidates. Any candidate making a written solicitation for a contribution for his or her campaign for City elective office shall include the following written notice in no less than six point type on each such solicitation: NOTICE The City of Chula Vista Municipal Code limits contributions to campaigns for City elective office to three hundred twenty dollars per person.* *The dollar amount to be included in this notice shall be amended biannually to reflect any CPI adjustment to the contribution limit made pursuant to CVMC 2.52.040(D). 2015 -04 -21 Agenda Packet Page 21 SECOND READING AND ADOPTION ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA AMENDING VARIOUS SECTIONS OF CHULA VISTA MUNICIPAL CODE CHAPTER 2.52 TO ADJUST THE CAMPAIGN CONTRIBUTION LIMIT FOR ANY ELECTION HELD ON OR AFTER JANUARY 1, 2016 WHEREAS, Chula Vista Municipal Code section 2.52.040 (D) requires the City Clerk to adjust the campaign contribution limits every odd - numbered year to reflect any changes in the Consumer Price Index for the San Diego area for the two -year period ending on December 31St of the previous year, and requires these adjustments to be rounded to the nearest $10; and WHEREAS, the Consumer Price Index for the San Diego area for the periods ending December 2012 and December 2014 were 256.961 and 265.145, respectively, demonstrating an increase of 3.18 percent; and WHEREAS, the contribution limit for individuals, other than a candidate, was previously set at $310 by Chula Vista Municipal Code section 2.52.040 (A), and the contribution limit for political party committees was previously set at $1,050 by Chula Vista Municipal Code section 2.52.040 (B); and WHEREAS, based on applying the percentage of change in the Consumer Price Index and rounding to the nearest $10, the City Clerk adjusted the contribution limit to $320 for individuals and $1,080 for political party committees; and WHEREAS, the City Clerk will publish the Notice of Campaign Contribution Limit Adjustment in the Star News, and will have the notice translated into Chinese, Filipino, Spanish, and Vietnamese and published in covered language- specific newspapers as required by the Federal Voting Rights Act. NOW THEREFORE the City Council of the City of Chula Vista does ordain as follows: Section I. The following sections in Chula Vista Municipal Code chapter 2.52 are hereby amended to adjust the Campaign Contribution limit to $320 for individuals and $1,080 for political party committees for any election held on or after January 1, 2016, and shall read as follows: 2.52.040 Campaign contribution limits. A. No person, other than a candidate, shall make a contribution in excess of $320 to a candidate for a single election contest. No candidate shall solicit or accept a contribution in excess of $320 from a person for a single election contest. A candidate may receive up to $320 from a person in each of the general and special elections. The contribution limit in this subsection shall be adjusted biannually pursuant to subsection (D) of this section. C:\ Users\ GRANIC— l\AppData\Local \Temp\BCL Technologies \easyPDF 7\@ BCL @48069FCD \@BCL @48069FCD.docx 2015 -04 -21 Agenda Packet Page 22 Ordinance Page 2 B. No political party committee, as that term is defined in California Government Code Section 85205, shall make a contribution in excess of $1,080 to a candidate for a single election contest. No candidate shall solicit or accept a contribution in excess of $1,080 from a political party committee for a single election contest. A candidate may receive up to $1,080 from a political party committee in each of the general and special elections. The contribution limit in this subsection shall be adjusted biannually pursuant to subsection (D) of this section. [Sections 2.52.040 C through I remain unchanged] 2.52.050 Loans. A. A candidate shall not personally loan to his or her campaign funds, with the intent to receive repayment of those funds, an aggregate amount in excess of $5,000 for a single election contest. B. A loan or extension of credit shall be considered a contribution from the maker of the loan or extender of credit and shall be subject to the contribution limit of $320 per person, pursuant to CVMC 2.52.040. The $320 contribution limit does not apply to loans made to a candidate for the purpose of a campaign by himself or herself or by a commercial lending institution in the lender's regular course of business on terms available to members of the general public for which the candidate is personally liable. 2.52. 100 Written solicitations by candidates. Any candidate making a written solicitation for a contribution for his or her campaign for City elective office shall include the following written notice in no less than six point type on each such solicitation: NOTICE The City of Chula Vista Municipal Code limits contributions to campaigns for City elective office to three hundred twenty dollars per person.* *The dollar amount to be included in this notice shall be amended biannually to reflect any CPI adjustment to the contribution limit made pursuant to CVMC 2.52.040(D). Section IL Severability If any portion of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the Ordinance, or its application to any other person or circumstance. The City Council of the City of Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional. 2015 -04 -21 Agenda Packet Page 23 Ordinance Page 3 Section III. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. Section IV. Effective Date This Ordinance shall take effect and be in force on the thirtieth day after its final passage. Section V. Publication The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law. Presented by Donna R. Norris, CMC City Clerk Approved as to form by Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 24 CITY OF CHULA VISTA File #: 15 -0168, Item #: 3. City of Chula Vista Staff Report A. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN TO: 1) REZONE CERTAIN APARTMENT RESIDENTIAL (R -3) ZONED PARCELS AND CERTAIN COMMERCIAL ZONED PARCELS FOR CONSISTENCY WITHIN THEIR UCSP SUBDISTRICT AREA EXCLUDING THE FOLLOWING SUBDISTRICTS: V -1; V -2; V -3; UC -12; AND UC -14; 2) REMOVE THE MINIMUM FLOOR AREA RATIO IN CERTAIN SUBDISTRICTS; 3) REMOVE LOT COVERAGE AS A MANDATORY DEVELOPMENT STANDARD; AND 4) MAKE MINOR MODIFICATIONS TO ENSURE CONSISTENCY WITH CITY POLICIES, PROCEDURES, AND PROCESSES (SECOND READING AND ADOPTION) B. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN TO: 1) REZONE CERTAIN APARTMENT RESIDENTIAL (R -3) ZONED PARCELS AND CERTAIN COMMERCIAL ZONED PARCELS FOR CONSISTENCY WITHIN THEIR UCSP AREA; 2) REMOVE THE MINIMUM FLOOR AREA RATIO IN CERTAIN SUBDISTRICTS; 3) REMOVE LOT COVERAGE AS A MANDATORY DEVELOPMENT STANDARD; AND 4) MAKE MINOR MODIFICATIONS TO ENSURE CONSISTENCY WITH CITY POLICIES, PROCEDURES, AND PROCESSES (SECOND READING AND ADOPTION) C. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN LAND USE MATRIX TO ALLOW CERTAIN DELETIONS AND ADDITIONS OF LAND USES AND PERMIT PROCESSES (SECOND READING AND ADOPTION) RECOMMENDED ACTION Council adopt the ordinances. SUMMARY The Urban Core Specific Plan (UCSP) was adopted by City Council in April 2007. As an implementing plan for the 2005 General Plan, the UCSP contains land use regulations and design guidelines for both private and public development to facilitate the visions provided by the General Plan. In 2011, the City Council approved amendments to the UCSP including: • Re- designation of portions of Third Avenue in the Village to a two -lane Downtown Promenade; and City of Chula Vista Page 1 of 12 Printed on 4/16/2015 powered by Leg 2015 -04 -21 Agenda Packet Page 25 File #: 15 -0168, Item #: 3. • Revisions to the residential parking standard in the Corridor subdistricts to be consistent with the citywide multi - family residential standard; and • Addition of the "Third Avenue Outdoor Dining Guidelines" as Appendix E. The UCSP requires periodic review of the Plan to ensure proper functioning and implementation over time. In 2013, the City Council requested staff to conduct the 5 -year review of the UCSP. This is consistent with the administration of the UCSP which anticipates periodic reassessment of the Plan's implementation as it is intended to be a document which responds to changing development trends in the urban core area. Over the last few years, several projects have benefited from the UCSP's form -based code development standards and design guidelines. Projects such as Urbana, The Colony and Lofts on Landis have been approved, with the Lofts on Landis project currently undergoing construction. During the review and approval process of these projects staff identified several development issues that needed to be addressed to better facilitate urban development. With the exception of these recent projects, staff found limited development activity had actually occurred likely due in large part to the economy. ENVIRONMENTAL REVIEW The Development Services Department Director reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and /or have already been considered and would not result in new, significant, adverse environmental impacts not previously considered in Final Environmental Impact Report (FEIR) 06 -01 prepared for the UCSP and certified on April 26, 2007. BOARD /COMMISSION RECOMMENDATION On August 27, 2014 the Planning Commission held a public hearing to consider the proposed amendments. Staff received a letter from Crossroads II dated August 26, 2014 requesting the letter be included as public testimony at the August 27th Planning Commission hearing (see Attachment 9). In summary, the letter stated that the one space /unit minimum parking requirement for the UC- 10, UC -12, and UC -15 subdistricts is inadequate, and urged increase in the requirement for these areas; and that the zero -foot rear yard setback at Roosevelt Street in the UC -3 subdistrict would create a "shadow" effect on residential units along Vance Street, and requested consideration of adding a building stepback requirement for rear property lines. The Planning Commission received and considered the requests, but did not recommend them. Staff is not proposing any amendments at this time, as further presented in the Discussion section. The Commissioners conveyed their support for the rezones and amendments, and voted 5 -0 -1 -1 recommending that the City Council approve the draft Resolution and Ordinance presented amending the UCSP and rezoning certain properties based on the findings. The Commission also passed a separate motion (5- 0 -1 -1) recommending that Council consider directing staff to explore the following two additional changes: rezoning the R -3 area north of the H Street trolley station to the UC -12 designation to provide an area of more sufficient size to achieve future TFA development; and, rezoning the nearby MHP area to UC -14 given their observation that the MHP area is surrounded by the UC -14 zone and creates a void in the density concept. Should City of Chula Vista Page 2 of 12 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 26 File #: 15 -0168, Item #: 3. Council desire to direct staff to pursue these additional amendments, the effort would require a thorough analysis of the conditions and variables originally studied for the 2007 and 2011 versions of the UCSP and potentially new conditions and variables, as well as additional environmental review. DISCUSSION The hearing is intended to provide the City Council with recommendations regarding changes to the UCSP including rezoning certain R -3 and commercially zoned trailer park sites, removing certain development standards to facilitate development, allow additional commercial /office businesses in the East Village (V -1) subdistrict, ensure the UCSP is consistent with policies established by the General Plan for "Complete Streets" and the Bikeway Master Plan, and make minor text edits to update information. Staff did the reassessment over the last year and recommends the following items be approved: • Rezone Apartment Residential (R -3) zoned parcels and certain commercial zoned parcels developed with trailer parks to provide consistency with the City's General Plan and existing adjacent land use subdistricts in the UCSP, making all parcels in the UCSP area uniformly and properly zoned. This action was deferred by Council with the original adoption of the Plan in 2007. The rezone would not result in the requirement to change the current use of property (Attachment 4). • Remove the minimum floor area ratio to allow less intense property development in areas other than Transit Focus Areas (TFAs) (Attachment 5). • Remove lot coverage as a mandatory development standard to allow more flexibility in form - based development. • Allow some commercial /office uses by right in the East Village (V -1) subdistrict in addition to residential uses (Attachment 6). • Modify the Land Use Matrix for the Village District to reflect changes in uses and permit processing. • Add text to ensure the UCSP is consistent with the City's Bikeway Master Plan and adequately addresses Complete Streets policies. • Make minor text edits to clarify and update information relative to the processes that have been implemented in the last five plus years (full text amendments provided on compact disc). • Provide a map which clearly identifies the zoning for the Northwest Urban Core area which includes the urban core subdistricts as well as adjacent Single - Family (R -1); Two - Family (R -2) and Mobile Home Park (MHP) zones (Attachment 1). Crossroads II: As mentioned under the Board /Commission Recommendation section, staff received a letter from Crossroads II dated August 26, 2014 requesting their letter be included as public testimony at the August 27th Planning Commission (Attachment 10), which it was. The Crossroads II letter explained two issues of concern: minimum parking requirements; and no required rear yard setbacks in a select area. City of Chula Vista Page 3 of 12 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 27 File #: 15 -0168, Item #: 3. Crossroads II stated that the one space /unit minimum parking requirement for the UC -10, UC -12, and UC -15 subdistricts is inadequate, and urged staff to increase the requirement for these areas. These subdistricts are classified as Transit Focus Areas (TFAs) with higher density as they are located adjacent to the existing trolley stations at E Street and H Street. Consistent with contemporary urban parking standards, the UC -10 residential parking requirement is 1.5 spaces /du, and the UC -12, and UC -15 subdistricts require 1 space /du. These minimum parking requirements are intended to discourage typical automobile use, and encourage usage of the available multi -modal options. Chula Vista's urban core was established to encourage new urban development using urban land use principles. The General Plan (LUT 30.1) also states 'A neighborhood or district's parking supply should be appropriate for the area's land uses and level of transportation service. Parking facilities should fit well within the area and not negatively affect its pedestrian- oriented environment...'; and the General Plan's Urban Core Circulation element states "...that the automobile is just one of several modes of transportation that can move people in urbanized environments, and more intensive developments in built -up areas that should not be constrained by policies that focus exclusively on moving vehicular traffic." Crossroads II also stated a concern about the potential "shadow" effect on residential units along Vance Street since properties have a zero -foot rear yard setback on Roosevelt Street in the UC -3 subdistrict. Crossroads recommends that staff consider a building stepback requirement along rear property lines. New development that includes tall buildings is subject to the UCSP Section D - Special Provisions for Neighborhood Transition Combining Districts and Transit Focus Areas in Chapter VI Land Use and Development Regulations. Application of these development regulations and design standards would consider a tall building's potential effect on existing one or two -story buildings. Accordingly, reasonable measures would be taken to ensure the potential effect of tall buildings is addressed. Given the above reasons, staff is not proposing these two items as amendments at this time. Planning Commission Additional Zoning Input: The Commission passed a separate motion for City Council to consider directing staff to explore rezoning the R -3 area north of the H Street trolley (Holiday Gardens) to the UC -12 designation in order to create an area of sufficient size to achieve meaningful future TFA development. In 2007, the area was originally proposed for the UC -12 designation however, City Council removed that R -3 zoned area from consideration because some residents of the existing condominium complex raised concerns at that time. The 164 residential units are individually owned condominiums and therefore the likelihood of the complex being comprehensively redeveloped seemed speculative. The motion also included the Commission's observation that the MHP area surrounded by UC -14 creates a void in the density concept, and recommends Council similarly consider directing staff to explore rezoning this MHP area to UC -14. Staff did not include the MHP zoned areas in the original UCSP zoning recommendations as the MHP is a mobile home - exclusive zone viewed as a source of affordable housing. Public Outreach: On February 5, 2014 staff met with the Third Avenue Village Association JAVA) Executive Board and Design Committee. Subsequently, TAVA provided staff with recommended modifications that include adding /removing uses and use limitations, and modifying permit requirements from the Village District. On February 26, 2014 staff presented the proposed amendments to the Chamber of City of Chula Vista Page 4 of 12 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 28 File #: 15 -0168, Item #: 3. Commerce Executive Board; no issues were raised and the Board unanimously supports the amendments. On May 7, 2014, staff presented the recommended updates to the Development Services Oversight Committee comprised of developers, business owners, community organizations, engineers, architects, and contractors. The Oversight Committee recommended approval of the proposed amendments. On May 8, 2014, staff held a public information meeting to inform attendees about the proposed amendments. During the meeting, a few property owners raised concern about the affect the rezoning would have on their property, and the transition of new development to existing development. On July 17, 2014, staff explained the proposed amendments and rezone at the Mobile Home Park Rent Review Commission meeting. Commission members support the rezone and no residents raised objections or concerns. Staff also reached out to Crossroads II to offer a briefing on the proposed changes, but they declined. ANALYSIS Rezone: The adopted UCSP includes three land use districts: the Village, Urban Core, and Corridor which are further broken down into 26 subdistricts. The Village subdistricts allow multi - family residential, mixed - uses, institutional, office, and commercial uses; the Urban Core subdistricts allow a variety of uses including multi - family residential, mixed -uses, office and commercial uses; and the Corridor subdistricts allow a variety of mixed -uses, residential, commercial, retail, and auto - related uses. Several commercially zoned areas with trailer parks and numerous parcels zoned R -3 were deferred for rezoning by the City Council with the adoption of the UCSP in 2007. These areas are now proposed to be rezoned to the appropriate UCSP subdistrict, making the zones consistent with residential and /or mixed use land use districts described above. The rezoned parcels will have expanded development opportunities if the property owner chooses to redevelop them with other allowed uses, or the existing uses may remain. The trailer parks currently operating within the Urban Core area include Broadway, Caravan, Flamingo, Fogerty Brothers, Mohawk, Rose Arbor, and Trailer Villa. These trailer parks were established many years ago under commercial or higher residential density zones prior to the adoption of the UCSP and are considered previously conforming uses. Although these trailer parks will be rezoned, they may continue operating, and the proposed rezone action would not require any change to the current use of the trailer parks. In addition, the existing R -1 and R -2 zones within the UCSP will not be rezoned, and mobile home parks, currently zoned Mobile Home Park (MHP), are not proposed to be rezoned and would retain their single family and /or MHP zoning designation. Cummings Analysis: The proposed rezones were evaluated for compliance with the "Controlled Residential Development" provisions in Chula Vista Municipal Code (CVMC) Chapter 19.80 (aka the "Cummings Initiative "), and have been determined to be in compliance. The Cummings Initiative (Ordinance 2309) provides a means of controlling residential growth relative to infrastructure needs. Rezoning properties designated for residential development is permitted to occur to the next highest residential density category in any two -year period according to the following schedule: A Agricultural R -E Residential Estate Zone R -1 Single Family Residential Zone City of Chula Vista 2015 -04 -21 Agenda Packet Page 5 of 12 Printed on 4/16/2015 powered by LegistarT" Page 29 File #: 15 -0168, Item #: 3. R -2 One- and Two- Family Residential Zone R -3 Apartment Residential Zone When the UCSP was approved in April 2007, the City Council deferred the rezoning of select properties that were residentially zoned or had mobile home or trailer parks located on the property. Since the deferral, staff has conducted an analysis of the residentially zoned properties and their potential rezoning for compliance with the Cummings Initiative. The Cummings Initiative did not identify a higher residential zone than R -3, nor did it address the fact that within R -3, there are various levels of density allowed. For example, R -3H allows densities of approximately 55 units per acre, which is roughly equivalent to an Urban Core zone (allows up to 60 units per gross acre). Also, the Cummings Initiative did not account for mixed -use zoning. Mixed -use zones currently exist in the City's Urban Core that allow residential densities of 28 -60 units per gross acre. Since the Cummings Initiative was established in 1988, several changes have taken place that ensures the City's growth does not impact environmental quality or the quality of life in general. The changes include: • Development Impact Fees have been instituted (and are updated regularly); ensuring new development pays its fair share of infrastructure costs in a timely manner. Impact fees are based on anticipated infrastructure needs such as roads, police, libraries, sewers and parks. • In 2005, the City of Chula Vista's General Plan was updated, redefining the City's vision for the Urban Core Subarea portion of the General Plan. • In 2007, the Urban Core Specific Plan was adopted, and its EIR made provisions for mitigation and infrastructure programs. • Pursuant to Cummings Initiative CVMC section 19.80.030 the City enacted a specific element to the City's General Plan identified as Chapter 8, Public Facilities and Services Element which ensures that development shall not occur in the City that would degrade existing public services and facilities below acceptable standards until all additional necessary public services and facilities required for that development are assured or scheduled for timely completion. In addition to the General Plan Public Facilities and Services Element, the City also enacted General Plan Chapter 10, Growth Management and CVMC Chapter 19.09, Growth Management all of which provide that public facilities and services are adequate to meet the present and future needs of the City. The tools are in place to plan for and control the rate of residential growth; however, since the Controlled Residential Development Ordinance is still in place, an analysis is done for zoning modifications to ensure compliance with the CVMC. Areas Subject to Rezone: The General Plan Update in 2005 foresaw the need for new more dense land use designations for the Urban Core to allow a mix of residential, office and retail uses in areas that are pedestrian - friendly and have a strong linkage to provision of transit within the context of a changing urban environment surrounded by single - family and two - family zones. The proposed rezone includes certain commercial zones with trailer parks and R -3 zones within the various subdistricts. The areas proposed to be rezoned are urban in character, with surrounding uses including commercial, retail, office, high density multi - family residential and institutional uses such as churches and schools. The City of Chula Vista 2015 -04 -21 Agenda Packet Page 6 of 12 Printed on 4/16/2015 powered by LegistarT" Page 30 File #: 15 -0168, Item #: 3. subject properties are all within the UCSP boundary. In order to ensure compliance with CVMC Chapter 19.80, staff has analyzed the impact of the rezone shown on the following table: Comparison of Village and Urban Core Subdistricts to the R -3 Zone: Zone or Land Use Maximum Minimum Open Minimum Front Rear Subdistrict Building Space Parking Yard Yard Height Requirement Requirement Setback Setback Per Unit R -3 Residential 45' 400 s.f. 2:1 (no guest) 15' 10' V -1 Mixed -Use, 45' 200 s.f. 1.5:1 + guest 0 0 Residential, Office (proposed) V -3 Mixed -Use, 84' 200 s.f. 1.5:1 + guest 0 0 Residential, Office, Retail V -4 Mixed -Use, 60' 100 s.f. 1.5:1 + guest 15' 0 Residential, Office, Retail, Public /Quasi- Public UC -1 Mixed -Use, 84' 100 s.f. 1:1 (Res) + 0 0 Residential, guest 2/1000 Office, Retail s.f. (Non -res) UC -2 Mixed -Use, 84' 100 s.f. 1:1 (Res) + 8' 0 Residential, guest 2/1000 Office, Retail s.f. (Non -res) UC -3 Residential 60' 200 s.f. 1.5:1 + guest 15' 0 UC -5 Office, Retail 60' NA 2/1000 s.f. 8' 0 (Non -res) UC -10 Mixed -Use, 72' NA 1:1 (Res) 16' 0 Residential, 2/1000 (Non - Office, Retail res) UC -12 Mixed -Use, 210' 100 s.f. 1:1 (Res) 16' 0 Residential, 1/1000 s.f. Office, Retail, (Non -res) Hospitality UC -14 Residential 84' 200 s.f. 1.5:1 + guest 15' 0 UC -15 Mixed -Use, 210' 100 s.f. 1:1 (Res) 11' 0 Residential, 1/1000 s.f. Office, Retail, (Non -res) Hospitality UC -16 Retail, 60' NA 2/1000 s.f. 20' 0 Hospitality I(Non-res) City of Chula Vista 2015 -04 -21 Agenda Packet Page 7 of 12 Printed on 4/16/2015 powered by LegistarT" Page 31 File #: 15 -0168, Item #: 3. As shown above, there are differences in development standards for the zoning classifications. The regulations for the Village and Urban Core are urban in nature and appropriate for the location - in proximity to the downtown village and close to transit hubs. The Village and Urban Core subdistricts allow taller buildings, more compact open space and less parking to encourage alternatives forms of mobility such as walking and bicycling. The rezone of the R -3 and commercial zones to these subdistricts is compatible with the existing zoning on the adjacent properties. General Plan Consistency: The proposed rezoning is in compliance with the General Plan's Urban Core Residential, Mixed -Use Residential, Mixed -Use Transit Focus Area and Mixed -Use Commercial designations. Conformance with Chapter 19.80 of the Chula Vista Municipal Code: The proposed rezone would result in the area converting to a residential intensity that is the next level of density. The proposed action is in compliance with this provision, as follows: 19.80.070 Chula Vista Zoning Code Modification: A. Rezoning of property designated for residential development under the City's zoning code shall be permitted only to the next highest residential density category in any two year period according to the following schedule: A Agricultural Zone RE Residential Estates Zones R -1 Single Family Residential R -2 One and Two - Family Residential Zone R -3 Apartment Residential Zone This proposal would rezone the properties to the next highest residential density level, as detailed below: 1. Some of the subject properties are currently zoned R -3 as shown on Attachment 5. Pursuant to the General Plan designation, a high density R -3 zoning has a density range of 18 to 27 dwelling units per acre. 2. The General Plan Update (GPU) designates all Transit Focus Areas (TFA) within the Urban Core subdistricts, for transit - focused mixed uses and mixed -use development. According to GPU policies (LUT 53.2; 53.3; 55.6; 55.7; 57.3; 57.4), the residential component of the Mixed Use Transit Focus Area designations are intended to have a TFA wide gross density of 60 dwelling units (du) per acre (72 du /net acre) in addition to a commercial FAR of 1.5 - 2.0. This density would be the next highest residential density category as identified and approved in General Plan Land Use. Designation and Zoning Table 5 -4 and is consistent with adjacent properties that have already been rezoned. 3. The General Plan Density for Urban Core Residential is 28 -60 units per gross acre (or 72 du /net acre). The proposed change in zoning from R -3 to various Urban Core Residential subdistricts is consistent with the above provision of the Cummings Initiative, since the change would be to the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4. City of Chula Vista Page 8 of 12 Printed on 4/16/2015 powered by Leg 2015 -04 -21 Agenda Packet Page 32 File #: 15 -0168, Item #: 3. 4. High (and very high) density multi - family residential already exists within the Urban Core including Congregational Towers (an affordable senior facility) located at 288 F Street, is zoned R -3H with a density of 248 units per acre, and Parkwoods (market -rate condominiums) located at 376 Center Street, is zoned R -3HP with a density of 31 units per acre. B. Any annexation of lands within the City's sphere of influence shall conform to the purposes, intent and requirements of this ordinance. This proposal does not involve the annexation of any lands. C. After property is annexed by the City, the pre- zoning approved for the subject property cannot be amended or changed in any way for a two -year period. The provision shall apply only to pre - zones approved after the effective date of this ordinance. This proposal does not involve the annexation of any lands. D. Rezoning commercial or industrial property to a residential zone shall be permitted only to the maximum residential density corresponding to the potential traffic generation that was applicable prior to the rezoning to residential. In addition, property which is rezoned from residential to commercial or industrial may not be rezoned to a residential category of higher density than that which was applicable prior to the rezoning to commercial or industrial. Several parcels currently zoned Commercial Thoroughfare (CT) and developed with trailer parks are proposed to be rezoned to UC -13 (mixed -use residential, residential, office, retail, hospitality) and UC -14 (residential) districts. This would be a rezone from commercial to mixed uses, including residential and is consistent with CVMC 19.80.070(D). The rezone to mixed use would result in less traffic compared to commercial development. For the proposed rezone, the comparison would be between the potential traffic generation associated with future development under the existing CT zone and the corresponding maximum residential density that could be permitted under the rezone. Based on standard traffic generation rates (SANDAL 2002), commercial and office uses generate greater traffic than residential uses. For example, a one acre parcel zoned CT would have the potential to develop up to 65,340 square foot commercial building. This is based on the CT development standards, which allow 50% of lot coverage, and up to three stories. Based on the trip generation rates for commercial uses (e. g. 40 trips /1000 square feet), a total of 2,614 trips would be generated. Based on CVMC 19.80.070(D) criteria, the maximum residential density could not be more than the potential traffic generated by the commercial use. By comparison, SANDAG's standard traffic generation rates for multi - family development (six trips /du), this degree of trip generation would equate to about 435 dwelling units on the one acre parcel. The UC -13 district has a maximum floor are ratio (FAR) of 2.0 which could allow up to 48 du /acre and the UC -14 district has a maximum FAR of 3.0 which could allow up to 72 du /net acre resulting is significantly less traffic than a commercial use. Because commercial and office uses generate greater traffic volume, the rezone from commercial to a mixed use or multi - family residential category could never result in residential traffic volumes greater than the City of Chula Vista Page 9 of 12 Printed on 4/16/2015 powered by Leg 2015 -04 -21 Agenda Packet Page 33 File #: 15 -0168, Item #: 3. corresponding potential traffic generation from a commercial development. Therefore, the rezone from commercial to residential and /or mixed use that allows residential development would not conflict with CVMC 19.80.070(D). Floor Area Ratio: Floor Area Ratio (FAR) is a development standard that regulates the size and bulk of development on a property. It is the ratio of building size to parcel size. For example, a FAR of 1.0 on a 10,000 square foot (sf) parcel would allow a 10,000 sf building. In the past, the city's zoning regulations have typically contained maximum FAR. To encourage more urban development, the UCSP also included a minimum FAR to discourage underdeveloped lots. However, implementing the UCSP's minimum FAR has been a challenge for property owners who want to develop, or sell their property because the minimum FAR requires a building to be a certain size, at a minimum, which may not be feasible or practical in the current market as this area transitions to more urban development. Therefore, the proposal is to remove the "Minimum" floor area ratio development requirement for all subdistricts where it applies except for the TFAs. It is anticipated that this will encourage less intense property development in some subdistricts while requiring more intense development in the transit focus areas such as Third /H Street, and the E and H Street Transit sites. The maximum FAR would remain for all subdistricts (Attachment 5). Lot Coverage: Lot coverage was another issue that was evaluated to determine if it was a necessary development standard. Lot coverage is the area of the lot covered by the building footprint represented as a percentage. As a form -based code, the UCSP emphasizes the physical form of development focusing on building placement; rather than how much building can occupy space on a lot. Site development relies on other development standards, such as FAR, street wall frontage, setbacks, building height, open space, and parking requirements to shape new development and guide its placement on a lot. Staff researched several jurisdictions with form -based land use codes including Escondido and National City, and found that lot coverage is not a development standard used in these codes. In Chula Vista, this standard has been applied primarily to residential and industrial zones. Other citywide commercial zones such as the Central Commercial (CC) and Commercial Office (CO) zones do not use lot coverage as a development standard, but rely on setbacks and parking requirements to facilitate design. The recently adopted Palomar Gateway Specific Plan and Eastern Urban Center Sectional Planning Area (SPA) Plan are form -based codes and do not include lot coverage as a mandatory development standard. Several of the mixed use projects that were processed over the last five years had to request and were granted development exceptions from this standard in order to create successful designs. The proposal is to remove lot coverage as a required development standard. Removing this requirement would facilitate infill development, including mixed uses, emphasize pedestrian scale, provide for urban amenities, encourage creative and flexible site design, and help revitalize the area. New Uses in the East Village W -1) Subdistrict: Another area that was evaluated for revision was the V -1 (East Village) subdistrict located to the east of the Third Avenue Village. The UCSP envisioned this area as primarily a residential subdistrict to create feet on the street to support commercial uses along Third Avenue. Towards the end of the UCSP adoption process, requests were made to allow some neighborhood serving commercial or office uses without impacting the Third Avenue Village commercial corridor. Staff surveyed the uses City of Chula Vista Page 10 of 12 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 34 File #: 15 -0168, Item #: 3. along Church Avenue and Del Mar Avenue between E Street and G Street and found the V -1 subdistrict currently has about a 50/50 mix of residential and commercial /office uses (Attachment 6). The V -1 subdistrict currently prohibits any new nonresidential uses therefore; the proposal is to allow some new commercial /office uses by right in the (V -1) subdistrict in addition to residential uses similar to that which currently exists. The change in the land use matrix would not affect existing uses but would apply as new uses are proposed. TAVA met with staff on this proposed changes and supports this proposal. Additionally, staff also requested TAVA to review the uses allowed in the Village District and provide any recommendations which they did. Staff reviewed TAVA's recommendations and supports the majority of them, however, some changes to their recommendations are proposed based on state law and provisions of the CVMC regarding Unclassified Uses. Amend the UCSP Land Use Matrix: Staff reviewed the UCSP Land Use Matrix and identified some existing uses, mainly in the Village District, that can be permitted without a conditional use permit process, and a few that require this process. The recommended changes are included in (Attachment 7). Miscellaneous Updates: Staff is proposing other minor clarifications including providing consistency with the Bikeway Master Plan, "Complete Streets" policies, reorganizations of departments and decision - making bodies, and new permit approval processes that have been implemented since the adoption of the UCSP in 2007. DECISION -MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found a property- related conflict of interest exists, in that Councilmember Salas has real property holdings within 500 feet of the boundaries of some of the properties which are the subject of this action. In addition, staff has conducted a decision maker conflict of interest review concerning Councilmember Miesen and has determined that a potential conflict of interest may exist because it may be reasonably foreseeable that a financial effect on a business entity in which Councilmember Miesen has a financial interest may be material. Staff is not independently aware, and has not been informed by any Councilmember, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter (Attachment 10). LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The amendments and rezones of the UCSP supports the Economic Vitality goal 2.1.2 as it seeks to lower barriers to new development in western Chula Vista. CURRENT YEAR FISCAL IMPACT There are no anticipated current year fiscal impacts to the City associated with the adoption of the amendments and rezone actions. ONGOING FISCAL IMPACT As a planning document, the adoption of the UCSP will have no direct fiscal impact to the City. City of Chula Vista 2015 -04 -21 Agenda Packet Page 11 of 12 Printed on 4/16/2015 powered by LegistarT" Page 35 File #: 15 -0168, Item #: 3. However, as projects, both private and public, are implemented both a revenue stream and cost factors will be realized. As implementation of the UCSP occurs, additional information regarding specific fiscal impacts of future individual projects will be evaluated. ATTACHMENTS 1. Proposed UCSP Map 2. Draft City Council Resolution 3. Draft Ordinances A, B, C 4. Proposed Rezones to the UCSP Map 5. Proposed TFA FAR Minimum 6. Existing V -1 Non - residential /Residential Parcels 7. Staff - TAVA UCSP Land Use Matrix Recommendations 8. August 27, 2014 Planning Commission Minutes 9. Crossroads II Letter 10. Decision Maker Conflict Map Staff Contact: Michael W. Walker, Project Manager /Senior Planner, Development Services Department City of Chula Vista Page 12 of 12 W71i - 6TiLlf[:11N IM 2015 -04 -21 Agenda Packet Page 36 SECOND READING AND ADOPTION ORDINANCE NO. A. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN TO: 1) REZONE CERTAIN APARTMENT RESIDENTIAL (R -3) ZONED PARCELS AND CERTAIN COMMERCIAL ZONED PARCELS FOR CONSISTENCY WITHIN THEIR UCSP SUBDISTRICT AREA EXCLUDING THE FOLLOWING SUBDISTRICT& V -1; V -2; V -3; UC -12; AND UC -14; 2) REMOVE THE MINIMUM FLOOR AREA RATIO IN CERTAIN SUBDISTRICTS; 3) REMOVE LOT COVERAGE AS A MANDATORY DEVELOPMENT STANDARD; AND 4) MAKE MINOR MODIFICATIONS TO ENSURE CONSISTENCY WITH CITY POLICIES, PROCEDURES, AND PROCESSES WHEREAS, the Urban Core Specific Plan (UCSP), which is the subject of this Ordinance, and for the purpose of description is generally located east of I -5, west of Second Avenue, north of L Street, and south of C Street as shown on Exhibit "1 "; and WHEREAS, the General Plan Update was approved by City Council on December 13, 2005; and WHEREAS, the 2005 General Plan Vision for the Urban Core of the City states that the Urban Core will contain the greatest diversity of public, commercial, civic, financial, cultural, and residential uses emphasizing its role as the hub of the City; and WHEREAS, the 2005 General Plan Vision for traditional residential neighborhoods that surround the Urban Core states that the attractiveness of living in these areas will be enhanced by the Urban Core's diversity in character, architectural style, pedestrian- friendly environment and enhanced access to facilities and services; and WHEREAS, the General Plan's Land Use and Transportation Element calls for the Urban Core, and other zoning regulations to implement the new land uses and vision of the Urban Core Sub Area identified in the 2005 General Plan; and WHEREAS, the UCSP was adopted by the City Council on April 26, 2007 (Ordinance No. 3070); and WHEREAS, the UCSP was amended by the City Council on February 23, 2011 (Ordinance No. 3184) that included minor amendments reclassifying Third Avenue as a two -lane downtown promenade, modifying residential parking standards for the Corridor District, and added outdoor dining design guidelines; and WHEREAS, in June 2013, the City Council requested staff to conduct the 5 -year review of the UCSP and make recommendations if any, which is consistent with the administration of 2015 -04 -21 Agenda Packet Page 37 Ordinance Page 2 the UCSP which anticipates periodic reassessment of the Plan's implementation as it is intended to be a document which responds to changing development trends in the urban core area; and WHEREAS, staff identified modifications to the UCSP including rezoning parcels that were deferred in 2007 and amendments to development standards and uses to facilitate new development. Apartment Residential (R -3) zoned parcels and certain commercial zoned parcels developed with trailer parks would be rezoned for consistency with other land use districts in the UCSP area, making all parcels in the UCSP area uniformly and properly zoned (Exhibit "1 "); and WHEREAS, on February 5, 2014, the amendments were presented to the Third Avenue Village Association (TAVA) Executive Board and Design Committee, which unanimously recommended the amendments and changes to the Village District Land Use Matrix including adding and removing certain uses and applicable limitations, and the permit requirements for certain uses be approved by the City Council; and WHEREAS, on February 26, 2014, the amendments were presented to the Chamber of Commerce Executive Board, which unanimously recommended the amendments be approved by the City Council; and WHEREAS, on May 7, 2014 the amendments were presented to the Development Services Oversight Committee which recommended approval of the proposed amendments; and WHEREAS, on May 8, 2014 staff held a public information meeting to inform the public about the proposed amendments; and WHEREAS, on July 17, 2014 staff held an information meeting for the Mobile Home Rent Review Commission to inform the Commission about the proposed amendments; and WHEREAS, the Development Services Department Director reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and would not result in new, significant, adverse environmental impacts not previously considered in the Final Environmental Impact Report (FEIR- 06 -01) prepared for the UCSP; and WHEREAS, FEIR -06 -01 was certified for the UCSP on April 26, 2007; and WHEREAS, the Development Services Director set the time and place for a hearing on said amendments and rezoning actions (PCM- 14 -04) for the Planning Commission for consideration of the amendments and rezone, and a notice of said hearing, together with its purpose, was given a 1/8 display advertisement by its publication in a newspaper of general circulation in the City, at least ten days prior to the hearing; and WHEREAS, the Planning Commission held a duly noticed public hearing on said UCSP rezone and amendments of certain parcels at a time and place as advertised, namely August 27, 2015 -04 -21 Agenda Packet Page 38 Ordinance Page 3 2014 at 6:00 p.m. in the Council Chambers located at 276 Fourth Avenue and said hearing was therefore closed; and WHEREAS, the Planning Commission recommended approval with a 5 -0 -1 -1 vote for the UCSP rezoning and amendments at a public hearing held at a time and place advertised, namely 6:00 pm on August 27, 2014, in the Council Chambers, 276 Fourth Avenue; and WHEREAS, the proceedings and all the evidence presented before the Planning Commission at their public hearing held on August 27, 2014 and the Minutes and Resolution resulting there from, are hereby incorporated into the record of this proceeding; and WHEREAS, the City Clerk set the time and place for a hearing on said amendments and rezoning actions (PCM- 14 -04) and notice of said hearing together with its purpose was given by its publication of a 1/8 display advertisement in a newspaper of general circulation in the City and the notice was mailed to affected property owners at least ten days prior to the hearing; and WHEREAS, a duly called and noticed public hearing was held before the City Council at the time and place as advertised, namely 6:00 p.m. on April 14, 2015, in the Council Chambers located at 276 Fourth Avenue, on the rezone and amendments to the UCSP and receive recommendation from the Planning Commission, and hear public testimony with regard to the same. and said hearing was thereafter closed. NOW THEREFORE the City Council of the City of Chula Vista does hereby ordain as follows: Section I. Environmental Determination That the City Council has reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and would not result in new, significant, adverse environmental impacts not previously considered in FEIR -06 -01 previously prepared and certified for the UCSP on April 26, 2007. Section II. Findings Finding l: Changes have occurred in the community since the approval of the original UCSP, which warrant approving the proposed amendments. The current UCSP land use subdistricts include the Village, Urban Core, and Corridor. Each subdistrict allows a variety of uses including residential, commercial /office, institutional, public quasi - public, retail, and a combination of some of these uses called mixed -use. These areas were rezoned in 2007. The Village subdistricts allow residential, mixed use, institutional, office, and commercial uses; the Urban Core subdistricts allow a variety of uses including multi- family residential, mixed use, office and commercial; and the Corridor subdistricts allow a variety of multi - family residential, mixed use, commercial, retail, and auto - related uses. 2015 -04 -21 Agenda Packet Page 39 Ordinance Page 4 Several commercially zoned areas with trailer parks and numerous parcels zoned R -3 were deferred for rezoning by the City Council with the adoption of the UCSP in 2007 to allow further analysis for consistency with Chula Vista Municipal Code (CVMC) Chapter 19.80. The areas where rezoning was deferred include commercial retail sites with some parcels developed as trailer parks, and multi - family (R -3) zoned sites which currently allow duplexes, multi - family development, professional offices, noncommercial recreational facilities, and commercial parking lots. Staff has conducted an analysis for consistency with CVMC Chapter 19.80, as further described below, and has determined that the rezoning is consistent with CVMC Chapter 19.80. These areas are now proposed to be rezoned to the appropriate UCSP subdistrict, making the zones consistent with residential and /or mixed use land use districts described above. The rezoned parcels will have expanded development opportunities if the property owner chooses to develop them with other allowed uses, or the existing uses may remain. The trailer parks currently operating within the Urban Core area include Broadway, Caravan, Flamingo, Fogerty Brothers, Mohawk, Rose Arbor, and Trailer Villa. These trailer parks were established many years ago under commercial or higher residential density zones prior to the adoption of the UCSP and are considered previously conforming uses. Although the trailer parks on commercially zoned or R -3 zoned properties will be rezoned, they may continue operating, and the proposed rezone action would not require any change to the current use of the trailer parks. In addition, the existing Single - Family (R -1) and Two - Family (R -2) zones within the UCSP will not be rezoned, and mobile home parks, currently zoned Mobile Home Park (MHP), are not proposed to be rezoned. Finding 2: The amendments are consistent with the General Plan for the City of Chula Vista. The General Plan vision for the Urban Core is an area containing the greatest diversity of public, commercial, civic, financial, cultural, and residential uses emphasizing its role as the hub of the City. The diverse character, architectural style, pedestrian- friendly environment and access to facilities and services will enhance the traditional residential neighborhoods that surround the Urban Core and is consistent with the vision of the City's General Plan for the Urban Core area. Finding 3: The amendments will result in a benefit to the Urban Core Specific Plan. The rezoned parcels will have expanded development opportunities if the property owner chooses to develop them with other allowed uses, or the existing uses may remain. Although the existing trailer parks on commercially zoned properties will be rezoned, they may continue operating as trailer parks. The proposed rezone action would not require any change to the current use of the trailer parks. In addition, with the removal of the "minimum floor area ratio" development requirement for all subdistricts where it applies, it is anticipated that this will encourage less intense property development during a transition period to more urban development. Maintaining the minimum Floor Area Ratio (FAR) for the Transit Focus Areas will help meet the goal of high density development surrounding transit facilities. The maximum FAR would remain in all subdistricts. 2015 -04 -21 Agenda Packet Page 40 Ordinance Page 5 Site development relies on development standards, such as FAR, street wall frontage, setbacks, building height, open space, and parking requirements to shape new development. Removing lot coverage as a mandatory development standard would facilitate infill development, including mixed uses, emphasize pedestrian scale, provide for urban amenities, encourage creative and flexible site design, and help revitalize the area. Finding 4: The amendments will not result in significant unmitigated impacts. The amendments to the UCSP do not introduce a new land use designation not previously contemplated in the UCSP; would not result in changes to the circulation system or other community facilities, which would materially affect a planning concept detailed in the UCSP; would not result in changes or additions to the design guidelines which materially alter the stated intent of the UCSP; nor result in new, significant, direct adverse environmental impacts not previously considered in FEIR- 06 -01. FEIR 06 -01 was previously reviewed and certified on April 26, 2007. Finding 5: The proposed rezoning is in compliance with the General Plan's Mixed -Use Residential, Urban Core Residential, Transit Focus Areas and Commercial designations and would result in areas converting to a residential intensity that is the next level of density in compliance with CVMC Chapter 19.80, as follows: 19.80.070 Chula Vista Zoning Code Modification: A. Rezoning of property designated for residential development under the City's zoning code shall be permitted only to the next highest residential density category in any two year period according to the following schedule: A Agricultural Zone RE Residential Estates Zones R -1 Single Family Residential R -2 One and Two-Family Residential Zone R -3 Apartment Residential Zone This proposal would rezone the properties to the next highest residential density level, as detailed below: A number of subject properties are currently zoned R -3. Pursuant to the General Plan designation, a high density R -3 zoning has a density range of 18 to 27 dwelling units per gross acre. 2. The General Plan Update (GPU) designates all Transit Focus Areas (TFA) within the Urban Core subdistricts, for transit- focused mixed use development, including residential, office and commercial. According to GPU policies (LUT 53.2; 53.3; 55.6; 55.7; 57.3; 57.4), the residential component of the Mixed Use Transit Focus Area designation is intended to have a TFA wide gross density of 60 dwelling units (du) per acre (72 du /net acre) in addition to a commercial FAR of 1.5 - 2.0. This density is the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4 and is consistent with adjacent properties that have already been rezoned. 2015 -04 -21 Agenda Packet Page 41 Ordinance Page 6 3. The General Plan Density for Urban Core Residential is 28 -60 dwelling units per gross acre (or 72 du /net acre). The proposed change in zoning from R -3 to various subdistricts is consistent with the above provision of the Cummings Initiative, since the change would be to the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4. 4. High (and very high) density multi - family residential already exists within the Urban Core including Congregational Towers, an affordable senior housing facility, which is located at 288 F Street and is zoned R -3H with a density of 248 units per acre, and Parkwoods (market -rate condominiums) located at 376 Center Street, which is zoned R -3HP with a density of 31 units per acre. B. Any annexation of lands within the City's sphere of influence shall conform to the purposes, intent and requirements of this ordinance. This proposal does not involve the annexation of any lands. C. After property is annexed by the City, the pre- zoning approved for the subject property cannot be amended or changed in any way for a two-year period. The provision shall apply only to pre -zones approved after the effective date of this ordinance. This proposal does not involve the annexation of any lands. D. Rezoning commercial or industrial property to a residential zone shall be permitted only to the maximum residential density corresponding to the potential traffic generation that was applicable prior to the rezoning to residential. In addition, property which is rezoned from residential to commercial or industrial may not be rezoned to a residential category of higher density than that which was applicable prior to the rezoning to commercial or industrial. Several parcels currently zoned Commercial Thoroughfare (CT) and developed with trailer parks are proposed to be rezoned to the UC -13 (mixed use, residential, office, and retail) and UC -14 (residential) subdistricts. This would be a rezone from commercial to mixed uses, including residential and is consistent with CVMC 19.80.070(D). The rezone to mixed use would result in less traffic compared to currently permitted commercial development. For the proposed rezone, the comparison would be between the potential traffic generation associated with future development under the existing CT zone and the corresponding maximum residential density that could be permitted under the rezone. Based on standard traffic generation rates (SANDAG 2002), commercial and office uses generate greater traffic than residential uses. For example, a one acre parcel zoned CT would have the potential to develop up to a 65,340 square foot commercial building. This is based on the CT development standards which allow up to 50% lot coverage and up to three stories. Based on the trip generation rates for commercial uses (e. g. 40 trips /1000 square feet), a total of 2,614 trips would be generated. 2015 -04 -21 Agenda Packet Page 42 Ordinance Page 7 Based on CVMC 19.80.070(D) criteria, the maximum residential density could not be more than the potential traffic generated by the commercial use. By comparison, SANDAG's standard traffic generation rates for multi - family development (six trips /du), this degree of trip generation would equate to about 435 dwelling units on the one acre parcel used in this example. The UC -13 district has a maximum floor are ratio (FAR) of 2.0 which could allow up to 48 du /acre and the UC -14 district has a maximum FAR of 3.0 which could allow up to 72 du /net acre resulting is significantly less traffic than a commercial use. Because commercial and office uses generate greater traffic volume, the rezone from commercial to a mixed use or multi - family residential category could never result in residential traffic volumes greater than the corresponding potential traffic generation from a commercial development. Therefore, the rezone from commercial to residential and /or mixed use that allows residential development would not conflict with CVMC 19.80.070(D). BE IT FURTHER ORDAINED that the City Council amend Chula Vista Zoning Map established by 19.18.010 and as depicted in Exhibit "1." BE IT FURTHER ORDAINED that the City Council amend the Urban Core Specific Plan (UCSP) to: 1) rezone certain apartment residential (R -3) zoned parcels and certain commercial zoned parcels for consistency within their UCSP subdistrict area excluding the following subdistricts: V -1; V -2; V -3; UC -12; and UC -14; 2) remove the minimum floor area ratio in certain subdistricts; 3) remove lot coverage as a mandatory development standard; and 4) make minor modifications to ensure consistency with city policies, procedures, and processes as depicted in Exhibit "2." Section III. Severability If any portion of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the Ordinance, or its application to any other person or circumstance. The City Council of the City of Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional. Section IV. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. Section V. Effective Date This Ordinance shall take effect and be in force on the thirtieth day after its final passage. Section VI. Publication 2015 -04 -21 Agenda Packet Page 43 Ordinance Page 8 The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law. Presented By: Kelly G. Broughton, FASLA Development Services Director Approved as to form by: Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 44 SECOND READING AND ADOPTION ORDINANCE NO. B. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN TO: 1) REZONE CERTAIN APARTMENT RESIDENTIAL (R -3) ZONED PARCELS AND CERTAIN COMMERCIAL ZONED PARCELS FOR CONSISTENCY WITHIN THEIR UCSP AREA; 2) REMOVE THE MINIMUM FLOOR AREA RATIO IN CERTAIN SUBDISTRICTS; 3) REMOVE LOT COVERAGE AS A MANDATORY DEVELOPMENT STANDARD; AND 4) MAKE MINOR MODIFICATIONS TO ENSURE CONSISTENCY WITH CITY POLICIES, PROCEDURES, AND PROCESSES WHEREAS, the Urban Core Specific Plan (UCSP), which is the subject of this Ordinance, and for the purpose of description is generally located east of I -5, west of Second Avenue, north of L Street, and south of C Street as shown on Exhibit "1 "; and WHEREAS, the General Plan Update was approved by City Council on December 13, 2005; and WHEREAS, the 2005 General Plan Vision for the Urban Core of the City states that the Urban Core will contain the greatest diversity of public, commercial, civic, financial, cultural, and residential uses emphasizing its role as the hub of the City; and WHEREAS, the 2005 General Plan Vision for traditional residential neighborhoods that surround the Urban Core states that the attractiveness of living in these areas will be enhanced by the Urban Core's diversity in character, architectural style, pedestrian- friendly environment and enhanced access to facilities and services; and WHEREAS, the General Plan's Land Use and Transportation Element calls for the Urban Core, and other zoning regulations to implement the new land uses and vision of the Urban Core Sub Area identified in the 2005 General Plan; and WHEREAS, the UCSP was adopted by the City Council on April 26, 2007 (Ordinance No. 3070); and WHEREAS, the UCSP was amended by the City Council on February 23, 2011 (Ordinance No. 3184) that included minor amendments reclassifying Third Avenue as a two -lane downtown promenade, modifying residential parking standards for the Corridor District, and added outdoor dining design guidelines; and WHEREAS, in June 2013, the City Council requested staff to conduct the 5 -year review of the UCSP and make recommendations if any, which is consistent with the administration of the UCSP which anticipates periodic reassessment of the Plan's implementation as it is intended to be a document which responds to changing development trends in the urban core area; and 2015 -04 -21 Agenda Packet Page 45 Ordinance Page 2 WHEREAS, staff identified modifications to the UCSP including rezoning parcels that were deferred in 2007 and amendments to development standards and uses to facilitate new development. Apartment Residential (R -3) zoned parcels and certain commercial zoned parcels developed with trailer parks would be rezoned for consistency with other land use districts in the UCSP area, making all parcels in the UCSP area uniformly and properly zoned (Exhibit "1 "); and WHEREAS, on February 5, 2014, the amendments were presented to the Third Avenue Village Association (TAVA) Executive Board and Design Committee, which unanimously recommended the amendments and changes to the Village District Land Use Matrix including adding and removing certain uses and applicable limitations, and the permit requirements for certain uses be approved by the City Council; and WHEREAS, on February 26, 2014, the amendments were presented to the Chamber of Commerce Executive Board, which unanimously recommended the amendments be approved by the City Council; and WHEREAS, on May 7, 2014 the amendments were presented to the Development Services Oversight Committee which recommended approval of the proposed amendments; and WHEREAS, on May 8, 2014 staff held a public information meeting to inform the public about the proposed amendments; and WHEREAS, on July 17, 2014 staff held an information meeting for the Mobile Home Rent Review Commission to inform the Commission about the proposed amendments; and WHEREAS, the Development Services Department Director reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and would not result in new, significant, adverse environmental impacts not previously considered in the Final Environmental Impact Report (FEIR- 06 -0 1) prepared for the UCSP; and WHEREAS, FEIR -06 -01 was certified for the UCSP on April 26, 2007; and WHEREAS, the Development Services Director set the time and place for a hearing on said amendments and rezoning actions (PCM- 14 -04) for the Planning Commission for consideration of the amendments and rezone, and a notice of said hearing, together with its purpose, was given a 1/8 display advertisement by its publication in a newspaper of general circulation in the City, at least ten days prior to the hearing; and WHEREAS, the Planning Commission held a duly noticed public hearing on said UCSP rezone and amendments of certain parcels at a time and place as advertised, namely August 27, 2014 at 6:00 p.m. in the Council Chambers located at 276 Fourth Avenue and said hearing was therefore closed; and 2015 -04 -21 Agenda Packet Page 46 Ordinance Page 3 WHEREAS, the Planning Commission recommended approval with a 5 -0 -1 -1 vote for the UCSP rezoning and amendments at a public hearing held at a time and place advertised, namely 6:00 pm on August 27, 2014, in the Council Chambers, 276 Fourth Avenue; and WHEREAS, the proceedings and all the evidence presented before the Planning Commission at their public hearing held on August 27, 2014 and the Minutes and Resolution resulting there from, are hereby incorporated into the record of this proceeding; and WHEREAS, the City Clerk set the time and place for a hearing on said amendments and rezoning actions (PCM- 14 -04) and notice of said hearing together with its purpose was given by its publication of a 1/8 display advertisement in a newspaper of general circulation in the City and the notice was mailed to affected property owners at least ten days prior to the hearing; and WHEREAS, a duly called and noticed public hearing was held before the City Council at the time and place as advertised, namely 6:00 p.m. on April 14, 2015, in the Council Chambers located at 276 Fourth Avenue, on the rezone and amendments to the UCSP and receive recommendation from the Planning Commission, and hear public testimony with regard to the same. and said hearing was thereafter closed. NOW THEREFORE the City Council of the City of Chula Vista does hereby ordain as follows: Section I. Environmental Determination That the City Council has reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and would not result in new, significant, adverse environmental impacts not previously considered in FEIR -06 -01 previously prepared and certified for the UCSP on April 26, 2007. Section II. Findings Finding 1: Changes have occurred in the community since the approval of the original UCSP, which warrant approving the proposed amendments. The current UCSP land use subdistricts include the Village, Urban Core, and Corridor. Each subdistrict allows a variety of uses including residential, commercial /office, institutional, public quasi - public, retail, and a combination of some of these uses called mixed -use. These areas were rezoned in 2007. The Village subdistricts allow residential, mixed use, institutional, office, and commercial uses; the Urban Core subdistricts allow a variety of uses including multi- family residential, mixed use, office and commercial; and the Corridor subdistricts allow a variety of multi - family residential, mixed use, commercial, retail, and auto - related uses. Several commercially zoned areas with trailer parks and numerous parcels zoned R -3 were deferred for rezoning by the City Council with the adoption of the UCSP in 2007 to allow further analysis for consistency with Chula Vista Municipal Code (CVMC) Chapter 19.80. The areas where rezoning was deferred include commercial retail sites with some parcels developed 2015 -04 -21 Agenda Packet Page 47 Ordinance Page 4 as trailer parks, and multi - family (R -3) zoned sites which currently allow duplexes, multi - family development, professional offices, noncommercial recreational facilities, and commercial parking lots. Staff has conducted an analysis for consistency with CVMC Chapter 19.80, as further described below, and has determined that the rezoning is consistent with CVMC Chapter 19.80. These areas are now proposed to be rezoned to the appropriate UCSP subdistrict, making the zones consistent with residential and /or mixed use land use districts described above. The rezoned parcels will have expanded development opportunities if the property owner chooses to develop them with other allowed uses, or the existing uses may remain. The trailer parks currently operating within the Urban Core area include Broadway, Caravan, Flamingo, Fogerty Brothers, Mohawk, Rose Arbor, and Trailer Villa. These trailer parks were established many years ago under commercial or higher residential density zones prior to the adoption of the UCSP and are considered previously conforming uses. Although the trailer parks on commercially zoned or R -3 zoned properties will be rezoned, they may continue operating, and the proposed rezone action would not require any change to the current use of the trailer parks. In addition, the existing Single - Family (R -1) and Two - Family (R -2) zones within the UCSP will not be rezoned, and mobile home parks, currently zoned Mobile Home Park (MHP), are not proposed to be rezoned. Finding 2: The amendments are consistent with the General Plan for the City of Chula Vista. The General Plan vision for the Urban Core is an area containing the greatest diversity of public, commercial, civic, financial, cultural, and residential uses emphasizing its role as the hub of the City. The diverse character, architectural style, pedestrian- friendly environment and access to facilities and services will enhance the traditional residential neighborhoods that surround the Urban Core and is consistent with the vision of the City's General Plan for the Urban Core area. Finding 3: The amendments will result in a benefit to the Urban Core Specific Plan. The rezoned parcels will have expanded development opportunities if the property owner chooses to develop them with other allowed uses, or the existing uses may remain. Although the existing trailer parks on commercially zoned properties will be rezoned, they may continue operating as trailer parks. The proposed rezone action would not require any change to the current use of the trailer parks. In addition, with the removal of the "minimum floor area ratio" development requirement for all subdistricts where it applies, it is anticipated that this will encourage less intense property development during a transition period to more urban development. Maintaining the minimum Floor Area Ratio (FAR) for the Transit Focus Areas will help meet the goal of high density development surrounding transit facilities. The maximum FAR would remain in all subdistricts. Site development relies on development standards, such as FAR, street wall frontage, setbacks, building height, open space, and parking requirements to shape new development. Removing lot coverage as a mandatory development standard would facilitate infill development, including mixed uses, emphasize pedestrian scale, provide for urban amenities, encourage creative and flexible site design, and help revitalize the area. 2015 -04 -21 Agenda Packet Page 48 Ordinance Page 5 Finding 4: The amendments will not result in significant unmitigated impacts. The amendments to the UCSP do not introduce a new land use designation not previously contemplated in the UCSP; would not result in changes to the circulation system or other community facilities, which would materially affect a planning concept detailed in the UCSP; would not result in changes or additions to the design guidelines which materially alter the stated intent of the UCSP; nor result in new, significant, direct adverse environmental impacts not previously considered in FEIR- 06 -01. FEIR 06 -01 was previously reviewed and certified on April 26, 2007. Finding 5: The proposed rezoning is in compliance with the General Plan's Mixed -Use Residential, Urban Core Residential, Transit Focus Areas and Commercial designations and would result in areas converting to a residential intensity that is the next level of density in compliance with CVMC Chapter 19.80, as follows: 19.80.070 Chula Vista Zoning Code Modification: A. Rezoning of property designated for residential development under the City's zoning code shall be permitted only to the next highest residential density category in any two year period according to the following schedule: A Agricultural Zone RE Residential Estates Zones R -1 Single Family Residential R -2 One and Two-Family Residential Zone R -3 Apartment Residential Zone This proposal would rezone the properties to the next highest residential density level, as detailed below: A number of subject properties are currently zoned R -3. Pursuant to the General Plan designation, a high density R -3 zoning has a density range of 18 to 27 dwelling units per gross acre. 2. The General Plan Update (GPU) designates all Transit Focus Areas (TFA) within the Urban Core subdistricts, for transit- focused mixed use development, including residential, office and commercial. According to GPU policies (LUT 53.2; 53.3; 55.6; 55.7; 57.3; 57.4), the residential component of the Mixed Use Transit Focus Area designation is intended to have a TFA wide gross density of 60 dwelling units (du) per acre (72 du /net acre) in addition to a commercial FAR of 1.5 - 2.0. This density is the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4 and is consistent with adjacent properties that have already been rezoned. 3. The General Plan Density for Urban Core Residential is 28 -60 dwelling units per gross acre (or 72 du /net acre). The proposed change in zoning from R -3 to various subdistricts is consistent with the above provision of the Cummings Initiative, since 2015 -04 -21 Agenda Packet Page 49 Ordinance Page 6 the change would be to the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4. 4. High (and very high) density multi - family residential already exists within the Urban Core including Congregational Towers, an affordable senior housing facility, which is located at 288 F Street and is zoned R -3H with a density of 248 units per acre, and Parkwoods (market -rate condominiums) located at 376 Center Street, which is zoned R -3HP with a density of 31 units per acre. B. Any annexation of lands within the City's sphere of influence shall conform to the purposes, intent and requirements of this ordinance. This proposal does not involve the annexation of any lands. C. After property is annexed by the City, the pre- zoning approved for the subject property cannot be amended or changed in any way for a two-year period. The provision shall apply only to pre -zones approved after the effective date of this ordinance. This proposal does not involve the annexation of any lands. D. Rezoning commercial or industrial property to a residential zone shall be permitted only to the maximum residential density corresponding to the potential traffic generation that was applicable prior to the rezoning to residential. In addition, property which is rezoned from residential to commercial or industrial may not be rezoned to a residential category of higher density than that which was applicable prior to the rezoning to commercial or industrial. Several parcels currently zoned Commercial Thoroughfare (CT) and developed with trailer parks are proposed to be rezoned to the UC -13 (mixed use, residential, office, and retail) and UC -14 (residential) subdistricts. This would be a rezone from commercial to mixed uses, including residential and is consistent with CVMC 19.80.070(D). The rezone to mixed use would result in less traffic compared to currently permitted commercial development. For the proposed rezone, the comparison would be between the potential traffic generation associated with future development under the existing CT zone and the corresponding maximum residential density that could be permitted under the rezone. Based on standard traffic generation rates (SANDAG 2002), commercial and office uses generate greater traffic than residential uses. For example, a one acre parcel zoned CT would have the potential to develop up to a 65,340 square foot commercial building. This is based on the CT development standards which allow up to 50% lot coverage and up to three stories. Based on the trip generation rates for commercial uses (e. g. 40 trips/ 1000 square feet), a total of 2,614 trips would be generated. Based on CVMC 19.80.070(D) criteria, the maximum residential density could not be more than the potential traffic generated by the commercial use. By comparison, SANDAG's standard traffic generation rates for multi - family development (six trips /du), this degree of trip generation would equate to about 435 dwelling units on the one acre parcel used in this example. 2015 -04 -21 Agenda Packet Page 50 Ordinance Page 7 The UC -13 district has a maximum floor are ratio (FAR) of 2.0 which could allow up to 48 du /acre and the UC -14 district has a maximum FAR of 3.0 which could allow up to 72 du /net acre resulting is significantly less traffic than a commercial use. Because commercial and office uses generate greater traffic volume, the rezone from commercial to a mixed use or multi - family residential category could never result in residential traffic volumes greater than the corresponding potential traffic generation from a commercial development. Therefore, the rezone from commercial to residential and /or mixed use that allows residential development would not conflict with CVMC 19.80.070(D). BE IT FURTHER ORDAINED that the City Council amend Chula Vista Zoning Map established by 19.18.0 10 and as depicted in Exhibit "1." BE IT FURTHER ORDAINED that the City Council amend the Urban Core Specific Plan (UCSP) to: 1) rezone certain apartment residential (R -3) zoned parcels and certain commercial zoned parcels for consistency within the UCSP area; 2) remove the minimum floor area ratio in certain subdistricts; 3) remove the lot coverage development standard; and 4) make minor modifications to ensure consistency with City policies, procedures, and processes as depicted in Exhibit "2." Section III. Severability If any portion of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the Ordinance, or its application to any other person or circumstance. The City Council of the City of Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional. Section IV. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. Section V. Effective Date This Ordinance shall take effect and be in force on the thirtieth day after its final passage. Section VI. Publication The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law. 2015 -04 -21 Agenda Packet Page 51 Ordinance Page 8 Presented By: Kelly G. Broughton, FASLA Development Services Director Approved as to form by: Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 52 SECOND READING AND ADOPTION ORDINANCE NO. C. ORDINANCE OF THE CITY OF CHULA VISTA ADOPTING AMENDMENTS TO THE URBAN CORE SPECIFIC PLAN LAND USE MATRIX TO ALLOW CERTAIN DELETIONS AND ADDITIONS OF LAND USES AND PERMIT PROCESSES WHEREAS, the Urban Core Specific Plan (UCSP), which is the subject of this Ordinance, and for the purpose of description is generally located east of I -5, west of Second Avenue, north of L Street, and south of C Street as shown on Exhibit "1 "; and WHEREAS, the General Plan Update was approved by City Council on December 13, 2005; and WHEREAS, the 2005 General Plan Vision for the Urban Core of the City states that the Urban Core will contain the greatest diversity of public, commercial, civic, financial, cultural, and residential uses emphasizing its role as the hub of the City; and WHEREAS, the 2005 General Plan Vision for traditional residential neighborhoods that surround the Urban Core states that the attractiveness of living in these areas will be enhanced by the Urban Core's diversity in character, architectural style, pedestrian- friendly environment and enhanced access to facilities and services; and WHEREAS, the General Plan's Land Use and Transportation Element calls for the Urban Core, and other zoning regulations to implement the new land uses and vision of the Urban Core Sub Area identified in the 2005 General Plan; and WHEREAS, the UCSP was adopted by the City Council on April 26, 2007 (Ordinance No. 3070); and WHEREAS, the UCSP was amended by the City Council on February 23, 2011 (Ordinance No. 3184) that included minor amendments reclassifying Third Avenue as a two -lane downtown promenade, modifying residential parking standards for the Corridor District, and added outdoor dining design guidelines; and WHEREAS, in June 2013, the City Council requested staff to conduct the 5 -year review of the UCSP and make recommendations if any, which is consistent with the administration of the UCSP which anticipates periodic reassessment of the Plan's implementation as it is intended to be a document which responds to changing development trends in the urban core area; and WHEREAS, staff identified modifications to the UCSP including rezoning parcels that were deferred in 2007 and amendments to development standards and uses to facilitate new development. Apartment Residential (R -3) zoned parcels and certain commercial zoned parcels developed with trailer parks would be rezoned for consistency with other land use districts in the 2015 -04 -21 Agenda Packet Page 53 Ordinance Page 2 UCSP area, making all parcels in the UCSP area uniformly and properly zoned (Exhibit "1 "); and WHEREAS, on February 5, 2014, the amendments were presented to the Third Avenue Village Association (TAVA) Executive Board and Design Committee, which unanimously recommended the amendments and changes to the Village District Land Use Matrix including adding and removing certain uses and applicable limitations, and the permit requirements for certain uses be approved by the City Council; and WHEREAS, on February 26, 2014, the amendments were presented to the Chamber of Commerce Executive Board, which unanimously recommended the amendments be approved by the City Council; and WHEREAS, on May 7, 2014 the amendments were presented to the Development Services Oversight Committee which recommended approval of the proposed amendments; and WHEREAS, on May 8, 2014 staff held a public information meeting to inform the public about the proposed amendments; and WHEREAS, on July 17, 2014 staff held an information meeting for the Mobile Home Rent Review Commission to inform the Commission about the proposed amendments; and WHEREAS, the Development Services Department Director reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and would not result in new, significant, adverse environmental impacts not previously considered in the Final Environmental Impact Report (FEIR- 06 -01) prepared for the UCSP; and WHEREAS, FEIR -06 -01 was certified for the UCSP on April 26, 2007; and WHEREAS, the Development Services Director set the time and place for a hearing on said amendments and rezoning actions (PCM- 14 -04) for the Planning Commission for consideration of the amendments and rezone, and a notice of said hearing, together with its purpose, was given a 1/8 display advertisement by its publication in a newspaper of general circulation in the City, at least ten days prior to the hearing; and WHEREAS, the Planning Commission held a duly noticed public hearing on said UCSP rezone and amendments of certain parcels at a time and place as advertised, namely August 27, 2014 at 6:00 p.m. in the Council Chambers located at 276 Fourth Avenue and said hearing was therefore closed; and WHEREAS, the Planning Commission recommended approval with a 5 -0 -1 -1 vote for the UCSP rezoning and amendments at a public hearing held at a time and place advertised, namely 6:00 pm on August 27, 2014, in the Council Chambers, 276 Fourth Avenue; and 2015 -04 -21 Agenda Packet Page 54 Ordinance Page 3 WHEREAS, the proceedings and all the evidence presented before the Planning Commission at their public hearing held on August 27, 2014 and the Minutes and Resolution resulting there from, are hereby incorporated into the record of this proceeding; and WHEREAS, the City Clerk set the time and place for a hearing on said amendments and rezoning actions (PCM- 14 -04) and notice of said hearing together with its purpose was given by its publication of a 1/8 display advertisement in a newspaper of general circulation in the City and the notice was mailed to affected property owners at least ten days prior to the hearing; and WHEREAS, a duly called and noticed public hearing was held before the City Council at the time and place as advertised, namely 6:00 p.m. on April 14, 2015, in the Council Chambers located at 276 Fourth Avenue, on the rezone and amendments to the UCSP and receive recommendation from the Planning Commission, and hear public testimony with regard to the same. and said hearing was thereafter closed. NOW THEREFORE the City Council of the City of Chula Vista does hereby ordain as follows: Section I. Environmental Determination That the City Council has reviewed the proposed action for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed amendments to the UCSP are minor and would not result in new, significant, adverse environmental impacts not previously considered in FEIR -06 -01 previously prepared and certified for the UCSP on April 26, 2007. Section II. Findings Finding 1: Changes have occurred in the community since the approval of the original UCSP, which warrant approving the proposed amendments. The current UCSP land use subdistricts include the Village, Urban Core, and Corridor. Each subdistrict allows a variety of uses including residential, commercial /office, institutional, public quasi - public, retail, and a combination of some of these uses called mixed -use. These areas were rezoned in 2007. The Village subdistricts allow residential, mixed use, institutional, office, and commercial uses; the Urban Core subdistricts allow a variety of uses including multi- family residential, mixed use, office and commercial; and the Corridor subdistricts allow a variety of multi - family residential, mixed use, commercial, retail, and auto - related uses. Several commercially zoned areas with trailer parks and numerous parcels zoned R -3 were deferred for rezoning by the City Council with the adoption of the UCSP in 2007 to allow further analysis for consistency with Chula Vista Municipal Code (CVMC) Chapter 19.80. The areas where rezoning was deferred include commercial retail sites with some parcels developed as trailer parks, and multi - family (R -3) zoned sites which currently allow duplexes, multi - family development, professional offices, noncommercial recreational facilities, and commercial parking lots. Staff has conducted an analysis for consistency with CVMC Chapter 19.80, as further described below, and has determined that the rezoning is consistent with CVMC Chapter 2015 -04 -21 Agenda Packet Page 55 Ordinance Page 4 19.80. These areas are now proposed to be rezoned to the appropriate UCSP subdistrict, making the zones consistent with residential and /or mixed use land use districts described above. The rezoned parcels will have expanded development opportunities if the property owner chooses to develop them with other allowed uses, or the existing uses may remain. The trailer parks currently operating within the Urban Core area include Broadway, Caravan, Flamingo, Fogerty Brothers, Mohawk, Rose Arbor, and Trailer Villa. These trailer parks were established many years ago under commercial or higher residential density zones prior to the adoption of the UCSP and are considered previously conforming uses. Although the trailer parks on commercially zoned or R -3 zoned properties will be rezoned, they may continue operating, and the proposed rezone action would not require any change to the current use of the trailer parks. In addition, the existing Single - Family (R -1) and Two - Family (R -2) zones within the UCSP will not be rezoned, and mobile home parks, currently zoned Mobile Home Park (MHP), are not proposed to be rezoned. Finding 2: The amendments are consistent with the General Plan for the City of Chula Vista. The General Plan vision for the Urban Core is an area containing the greatest diversity of public, commercial, civic, financial, cultural, and residential uses emphasizing its role as the hub of the City. The diverse character, architectural style, pedestrian- friendly environment and access to facilities and services will enhance the traditional residential neighborhoods that surround the Urban Core and is consistent with the vision of the City's General Plan for the Urban Core area. Finding 3: The amendments will result in a benefit to the Urban Core Specific Plan. The rezoned parcels will have expanded development opportunities if the property owner chooses to develop them with other allowed uses, or the existing uses may remain. Although the existing trailer parks on commercially zoned properties will be rezoned, they may continue operating as trailer parks. The proposed rezone action would not require any change to the current use of the trailer parks. In addition, with the removal of the "minimum floor area ratio" development requirement for all subdistricts where it applies, it is anticipated that this will encourage less intense property development during a transition period to more urban development. Maintaining the minimum Floor Area Ratio (FAR) for the Transit Focus Areas will help meet the goal of high density development surrounding transit facilities. The maximum FAR would remain in all subdistricts. Site development relies on development standards, such as FAR, street wall frontage, setbacks, building height, open space, and parking requirements to shape new development. Removing lot coverage as a mandatory development standard would facilitate infill development, including mixed uses, emphasize pedestrian scale, provide for urban amenities, encourage creative and flexible site design, and help revitalize the area. The V -1 subdistrict currently has about a 50/50 mix of residential and commercial /office uses. These uses can remain, and would only change by the property owner's action. The V -1 subdistrict currently restricts new nonresidential uses. The amendments allow some new service commercial /office uses by right in the (V -1) subdistrict in addition to residential uses similar to 2015 -04 -21 Agenda Packet Page 56 Ordinance Page 5 what currently exists. Other changes to the Village Subdistricts Land Use Matrix expands the list of uses, removes certain limitations, and requires certain uses to obtain a conditional use permit to facilitate harmonious development. Finding 4: The amendments will not result in significant unmitigated impacts. The amendments to the UCSP do not introduce a new land use designation not previously contemplated in the UCSP; would not result in changes to the circulation system or other community facilities, which would materially affect a planning concept detailed in the UCSP; would not result in changes or additions to the design guidelines which materially alter the stated intent of the UCSP; nor result in new, significant, direct adverse environmental impacts not previously considered in FEIR- 06 -01. FEIR 06 -01 was previously reviewed and certified on April 26, 2007. Finding 5: The proposed rezoning is in compliance with the General Plan's Mixed -Use Residential, Urban Core Residential, Transit Focus Areas and Commercial designations and would result in areas converting to a residential intensity that is the next level of density in compliance with CVMC Chapter 19.80, as follows: 19.80.070 Chula Vista Zoning Code Modification: A. Rezoning of property designated for residential development under the City's zoning code shall be permitted only to the next highest residential density category in any two year period according to the following schedule: A Agricultural Zone RE Residential Estates Zones R -1 Single Family Residential R -2 One and Two-Family Residential Zone R -3 Apartment Residential Zone This proposal would rezone the properties to the next highest residential density level, as detailed below: A number of subject properties are currently zoned R -3. Pursuant to the General Plan designation, a high density R -3 zoning has a density range of 18 to 27 dwelling units per gross acre. 2. The General Plan Update (GPU) designates all Transit Focus Areas (TFA) within the Urban Core subdistricts, for transit- focused mixed use development, including residential, office and commercial. According to GPU policies (LUT 53.2; 53.3; 55.6; 55.7; 57.3; 57.4), the residential component of the Mixed Use Transit Focus Area designation is intended to have a TFA wide gross density of 60 dwelling units (du) per acre (72 du /net acre) in addition to a commercial FAR of 1.5 - 2.0. This density is the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4 and is consistent with adjacent properties that have already been rezoned. 2015 -04 -21 Agenda Packet Page 57 Ordinance Page 6 3. The General Plan Density for Urban Core Residential is 28 -60 dwelling units per gross acre (or 72 du /net acre). The proposed change in zoning from R -3 to various subdistricts is consistent with the above provision of the Cummings Initiative, since the change would be to the next highest residential density category as identified and approved in General Plan Land Use Designation and Zoning Table 5 -4. 4. High (and very high) density multi - family residential already exists within the Urban Core including Congregational Towers, an affordable senior housing facility, which is located at 288 F Street and is zoned R -3H with a density of 248 units per acre, and Parkwoods (market -rate condominiums) located at 376 Center Street, which is zoned R -3HP with a density of 31 units per acre. B. Any annexation of lands within the City's sphere of influence shall conform to the purposes, intent and requirements of this ordinance. This proposal does not involve the annexation of any lands. C. After property is annexed by the City, the pre- zoning approved for the subject property cannot be amended or changed in any way for a two-year period. The provision shall apply only to pre -zones approved after the effective date of this ordinance. This proposal does not involve the annexation of any lands. D. Rezoning commercial or industrial property to a residential zone shall be permitted only to the maximum residential density corresponding to the potential traffic generation that was applicable prior to the rezoning to residential. In addition, property which is rezoned from residential to commercial or industrial may not be rezoned to a residential category of higher density than that which was applicable prior to the rezoning to commercial or industrial. Several parcels currently zoned Commercial Thoroughfare (CT) and developed with trailer parks are proposed to be rezoned to the UC -13 (mixed use, residential, office, and retail) and UC -14 (residential) subdistricts. This would be a rezone from commercial to mixed uses, including residential and is consistent with CVMC 19.80.070(D). The rezone to mixed use would result in less traffic compared to currently permitted commercial development. For the proposed rezone, the comparison would be between the potential traffic generation associated with future development under the existing CT zone and the corresponding maximum residential density that could be permitted under the rezone. Based on standard traffic generation rates (SANDAG 2002), commercial and office uses generate greater traffic than residential uses. For example, a one acre parcel zoned CT would have the potential to develop up to a 65,340 square foot commercial building. This is based on the CT development standards which allow up to 50% lot coverage and up to three stories. Based on the trip generation rates for commercial uses (e. g. 40 trips/ 1000 square feet), a total of 2,614 trips would be generated. Based on CVMC 19.80.070(D) criteria, the maximum residential density could not be more than the potential traffic generated by the commercial use. By comparison, 2015 -04 -21 Agenda Packet Page 58 Ordinance Page 7 SANDAG's standard traffic generation rates for multi - family development (six trips /du), this degree of trip generation would equate to about 435 dwelling units on the one acre parcel used in this example. The UC -13 district has a maximum floor are ratio (FAR) of 2.0 which could allow up to 48 du /acre and the UC -14 district has a maximum FAR of 3.0 which could allow up to 72 du /net acre resulting is significantly less traffic than a commercial use. Because commercial and office uses generate greater traffic volume, the rezone from commercial to a mixed use or multi - family residential category could never result in residential traffic volumes greater than the corresponding potential traffic generation from a commercial development. Therefore, the rezone from commercial to residential and /or mixed use that allows residential development would not conflict with CVMC 19.80.070(D). BE IT FURTHER ORDAINED that the City Council amend Chula Vista Zoning Map established by 19.18.010 and as depicted in Exhibit "1." BE IT FURTHER ORDAINED that the City Council amend the Urban Core Specific Plan (UCSP) to: 1) allow certain commercial/office uses by right in the East Village (V -1) subdistrict; 2) update the land use matrix; and 3) make minor modifications to ensure consistency with City policies, procedures, and processes as depicted in Exhibit "2." Section III. Severability If any portion of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the Ordinance, or its application to any other person or circumstance. The City Council of the City of Chula Vista hereby declares that it would have adopted each section, sentence, clause or phrase of this Ordinance, irrespective of the fact that any one or more other sections, sentences, clauses or phrases of the Ordinance be declared invalid, unenforceable or unconstitutional. Section IV. Construction The City Council of the City of Chula Vista intends this Ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this Ordinance shall be construed in light of that intent. Section V. Effective Date This Ordinance shall take effect and be in force on the thirtieth day after its final passage. Section VI. Publication The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted according to law. 2015 -04 -21 Agenda Packet Page 59 Ordinance Page 8 Presented By: Kelly G. Broughton, FASLA Development Services Director Approved as to form by: Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 60 I - -- P ... ,. I----------------------------- Noll INN I INN go mill 1111111 IN -•- • _ Corridor District Chula Vista Urban i Existing . - Urban . • CC, CT - - I - -- P CITY OF CHULA VISTA File #: 15 -0169, Item #: 4. City of Chula Vista Staff Report ORDINANCE OF THE CITY OF CHULA VISTA ADDING CHAPTER 3.56 TO THE CHULA VISTA MUNICIPAL CODE RELATING TO DEVELOPMENT IMPACT FEES IN WESTERN CHULA VISTA (SECOND READING AND ADOPTION) RECOMMENDED ACTION Council adopt the ordinance. SUMMARY The proposed amendment to the municipal code will allow the City Council to defer development impact fees for projects within Western Chula Vista. The deferral of impacts fees can be accomplished by agreement or by projects annexing into a Community Facilities District (CFD). In a separate action, staff will propose establishing a CFD that would be available to projects located in industrial, commercial and high density residential zones located throughout Western Chula Vista and the Main Street Auto Park. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a "Project" as defined under Section 15378(b)(4) and( 5) of the State CEQA Guidelines because it involves only approval of a fee deferral agreement program for developments in Western Chula Vista and not any specific development project; Therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA, and no environmental review is necessary. BOARD /COMMISSION RECOMMENDATION Not Applicable DISCUSSION Investment in Western Chula Vista continues to present a financing challenge for potential investors and developers. Financing challenges derive primarily from the lending industry's increased equity requirements imposed upon infill development projects in Western Chula Vista. To help address the additional equity burden being placed on infill development in the subject area, staff proposes to allow the deferral of impact fees to incentivize future investment in this area. The proposed amendment to the Municipal Code will allow the City Council to defer development impact fees within Western Chula Vista. The deferral of impacts fees can be accomplished by agreement or by projects annexing into a Community Facilities District (CFD). Prior to the establishment of a Western Chula Vista CFD this ordinance will allow the City Council to enter into a fee deferral agreement provided the project satisfies the following conditions: City of Chula Vista Page 1 of 3 Printed on 4/16/2015 powered by Leg 2015 -04 -21 Agenda Packet Page 62 File #: 15 -0169, Item #: 4. 1. The property is within the boundaries of Western Chula Vista as defined by the Ordinance; and 2. A request has been filed with the Development Services Director prior to the issuance of a building permit; and 3. The request identifies in detail the reason the project requires the deferral with enough detail that staff can evaluate that the project qualifies based on its location, public benefit and need; and 4. The property owner will not oppose the formation of a Western Chula Vista CFD; and 5. Interest will accrue at a fair market rate on the outstanding balance of the fee's being deferred from the date the fees were originally due and payable -land 6. The deferral agreement will be recorded against the property; and 7. If the property is sold or transferred the outstanding balance of the fee(s) will be paid in full prior to any sale or transfer Within the next few weeks, staff will bring forward to the City Council a fee deferral agreement for the Stone Creek 97 -unit apartment project located along Main Street consistent with the provisions contained within the proposed ordinance. Proposed Community Facilities District: The future action on the establishment of a CFD will also come forward in the near future. The voluntary annexing of individual project sites into the CFD for the payment of impact fees would reduce the additional equity burden by an amount equal to the fees. The CFD would also enable the developer to shift the impact fee burden from the construction /development cost side of their ledger to the operating side of the development. The CFD is not proposed to be utilized as a mechanism to issue debt but rather as a way to finance impact fees. It is not recommended that the CFD be available for more than a five year window or until a maximum number of units has been reached, whichever occurs first. It is anticipated that this limitation will provide enough time for projects currently in process and those previously approved to be constructed, sold and /or leased out. These projects will provide the comparables necessary to reduce the risk to the lending industry. Once lending standards are in accordance with other markets, the CFD financing mechanism will no longer be necessary. The establishment of a CFD will take approximately four to six months and is anticipated to be available to all multi - family, commercial and industrial zones located between Interstate 5 and the I -805, including the Palomar Gateway and Urban Core Specific Planning Areas and the Auto Park located east of I -805. The proposed terms currently being considered for projects that annex into the CFD are as follows: • City agrees to finance the Public Facilities Development Impact Fee, Parkland Acquisition and Development Fee and the Transportation Development Impact over thirty (30) years from the date of annexation into the CFD. • The deferred fees will accrue interest at two percent (2 %) per annum. • No payments will be due during the first ten (10) years of annexation. • Payments toward the deferred fee will be due following the tenth (10th) anniversary of the date of annexation and continue until the fees have been paid in full by 30th year. City of Chula Vista 2015 -04 -21 Agenda Packet Page 2 of 3 Printed on 4/16/2015 powered by LegistarT" Page 63 File #: 15 -0169, Item #: 4. Projects that annex into the CFD will still be required to mitigate the direct impacts associated with development (i.e. sidewalks, curb, gutter, sewer and water). Over the next several months staff will work with our community partners and outside legal counsel on the development of the CFD provisions. We have heard from some of our partners that the proposed provisions may negatively impact homeowners (e.g. condominiums, townhomes) so we will take the next few months to work through some of these issues. Staff will return to the City Council in the late summer /early fall with a formal presentation on the final terms and conditions of the proposed CFD. DECISION -MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Health Community, Strong and Secure Neighborhoods and a Connected Community. The deferral agreement furthers the Economic Vitality initiative 2.1.2 to "foster opportunities for investment in Western Chula Vista" by removing impediments for development projects in the subject area, accelerating the completion of planned and future developments. CURRENT YEAR FISCAL IMPACT There is no fiscal impact in the current fiscal year. Fiscal impacts of fee deferrals will be analyzed in conjunction with future fee deferral agreements and annexations into the proposed CFD. ONGOING FISCAL IMPACT Fiscal impacts of fee deferrals will be analyzed in conjunction with future fee deferral agreements and annexations into the proposed CFD. ATTACHMENTS Proposed changes adding section 3.56 to the Chula Vista Municipal Code. Staff Contact: Eric Crockett, Economic Development Department Kelly Broughton, Development Services Department City of Chula Vista 2015 -04 -21 Agenda Packet Page 3 of 3 Printed on 4/16/2015 powered by LegistarT" Page 64 SECOND READING AND ADOPTION ORDINANCE NO. ORDINANCE OF THE CITY OF CHULA VISTA ADDING CHAPTER 3.56 TO THE CHULA VISTA MUNICIPAL CODE RELATING TO DEVELOPMENT IMPACT FEES IN WESTERN CHULA VISTA WHEREAS, the Chula Vista Municipal Code establishes certain development impact fees that apply to development projects in the western portion of the City; and WHEREAS, payment of these development impact fees at the time of permit issuance or occupancy has been found, in the absence of the redevelopment agency, to create an impediment to needed development in the western portion of the City; and WHEREAS, in order to encourage needed development in the western portion of the City while also requiring payment of impact fees, the City Council desires to allow for the deferral of the payment of impact fees, subject to the terms and conditions of this ordinance. NOW, THEREFORE, the City Council of the City of Chula Vista does ordain as follows: Section I. Chapter 3.56 is hereby added to the Chula Vista Municipal Code to read as follows: Chapter 3.56 Development Impact Fees In Western Chula Vista Sections: 3.56.010 General Intent 3.56.020 Definitions 3.56.030 Requirements for Fee Deferral 3.56.040 Contents of Development Fee Deferral Agreement 3.56.050 Western Chula Vista Development Impact Fee Financing Community Facilities District 3.56.010 General Intent The City Council has determined that new development and redevelopment in Western Chula Vista, as defined herein, is an essential element to the overall growth and prosperity of the City, and is beneficial to the health, safety and welfare of its residents. In the absence of a state - authorized redevelopment 60297.00044 \9634633.2 -1- 2015 -04 -21 Agenda Packet Page 65 program or a community facilities district, which would assist in such development, certain projects that may have otherwise been developed and that would have provided significant benefit to the City may not currently be financially feasible, due to the upfront costs related to development impact fees. To encourage such development, the City Council believes it is imperative to allow for the deferral of certain development impact fees for those projects that it finds: (a) will provide a significant public benefit; and (b) would be infeasible absent such a deferral. This chapter is intended to set forth the requirements under which such a deferral may be granted. This chapter is also intended to provide a framework for the possible creation, in the City Council's sole discretion and if deemed appropriate by the City Council in the future, of a Western Chula Vista Development Impact Fee Financing Community Facilities District. 3.56.020 Definitions For the purposes of this chapter, the following words or phrases shall be construed as defined herein, unless from the context it appears that a different meaning is intended. A. "Developer" means the person applying for the development permit for the development project. B. "Development fee deferral agreement" means an agreement between the City, the developer, and the property owner, if different than the developer, which obligates the developer and property owner, if different than the developer, to pay the development impact fees applicable to the development project. C. "Development impact fee" means the Public Facilities Development Impact Fee, the Western Transportation Development Impact Fee or the Park Development Fee, as established by chapters 3.50, 3.55 and 17.10 of the Chula Vista Municipal Code. D. "Development permit" means any discretionary permit, entitlement, or approval for a development project issued under any zoning or subdivision ordinance of the City. E. "Development project" or "development" means any of the activities described below that occur within western Chula Vista: 1. Any new residential dwelling unit; 2. Any new commercial /office or industrial development; 3. Any expansions to established developments or new developments on nonvacant land in those land use categories listed in subsections (E)(1) and (2) of this section, if the result is a net increase in dwelling units; 4. Any new or expanding special land use project; 60297.00044 \9634633.2 -2- 2015 -04 -21 Agenda Packet Page 66 5. Any special purpose project developed on vacant land or nonvacant land, or expanded within a pre- existing site, if the result is a net increase in dwelling units; and 6. Any other development project not listed above but described in Section 65927 and 65928 of the State Government Code. F. "Property owner" means the owner of the fee title to the land on which the development project is developed. G. "Special land use" means any nonresidential, noncommercial /office on nonindustrial development project (e.g., Olympic Training Center, hospitals, utilities), or non - special purpose project. H. "Special purpose project" means any for - profit community purpose facility (e.g., day care). I. "Western Chula Vista" means the area of the City of Chula Vista located between Interstate 5 on the west, Interstate 805 on the east, the City boundary on the north and the City boundary on the south. 3.56.030 Requirements for Fee Deferral For development projects located in western Chula Vista that are required to pay a development impact fee, the developer, and property owner, if different than the developer, may receive a deferral of the payment of those fees if the following conditions are satisfied: A. The developer submits an application for a deferral of the development impact fee(s) to the Development Services Director prior to issuance of any building permit for the development project. B. The application for the fee deferral shall state in detail the factual basis for the deferral sufficient to allow the City to evaluate the application to determine if the project qualifies for deferral based on its location, public benefit and need. C. Based on the evidence presented in the application for deferral and any additional evidence provided at the hearing on the deferral, the City Council makes the findings identified in Section 3.56.010 and, in its sole discretion, approves the deferral. D. Concurrently with the approval of the deferral, the City Council approves a development fee deferral agreement consistent with the requirements of Section 3.56.040 below. E. The developer and property owner executes a development fee deferral agreement, the form and content of which is approved by the City Attorney. 60297.00044 \9634633.2 -3- 2015 -04 -21 Agenda Packet Page 67 3.56.040 Contents of Development Fee Deferral Agreement The development fee deferral agreement shall, at a minimum, contain the following provisions: A. The developer or property owner, as applicable, shall not oppose the formation of the Western Chula Vista Development Impact Fee Financing Community Facilities District. B. Interest shall accrue on the outstanding balance of the fee(s) from the date the fees would have otherwise been due and payable at a fair market rate as determined by the City Council at the time of approval of the development fee deferral agreement. C. The development fee deferral agreement shall be recorded against the property to be developed and shall be enforceable as a lien on the property. D. The outstanding balance of the fee(s) shall be paid in full prior to any transfer, including sale or devise, of the development and associated entitlements to another party or entity. E. Such other provisions as may be approved or required by the City Manager and the City Attorney, as necessary to secure performance from the developer and property owner. 3.56.050 Western Chula Vista Development Impact Fee Financing Community Facilities District ( "CFD ") If the City Council in the future establishes a CFD to help developers finance development impact fees in western Chula Vista, a developer who has previously entered into a development fee deferral agreement may annex into that CFD at its election and subject to the terms and conditions of the CFD. Section II. Severability If any portion of this ordinance, or its application to any person or circumstance, is for any reason held to be invalid, unenforceable or unconstitutional, by a court of competent jurisdiction, that portion shall be deemed severable, and such invalidity, unenforceability or unconstitutionality shall not affect the validity or enforceability of the remaining portions of the ordinance, or its application to any other person or circumstance; provided, however, that if the invalid, unenforceable or unconstitutional portion cannot be severed from the remaining portions of the ordinance without defeating the general intent of the ordinance, the remaining portions shall not apply. 60297.00044 \9634633.2 -4- 2015 -04 -21 Agenda Packet Page 68 Section III. Construction The City Council of the City of Chula Vista intends this ordinance to supplement, not to duplicate or contradict, applicable state and federal law and this ordinance shall be construed in light of that intent. Section IV. Effective Date This ordinance shall take effect and be in force on the thirtieth day after its final passage. Section V. Publication The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published or posted according to law. Eric Crockett Glen R. Googins Interim Director City Attorney Economic Development 60297.00044 \9634633.2 -5- 2015-04-21 Agenda Packet Page 69 CITY OF CHULA VISTA File #: 15 -0016, Item #: 5. City of Chula Vista Staff Report RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA INITIATING AN APPLICATION FOR THE HISTORIC DESIGNATION OF THE ROHR INDUSTRIES DROP HAMMER RECOMMENDED ACTION Council adopt the resolution. SUMMARY An application for designation of publicly owned historical resources may be initiated through a recommendation of the Historic Preservation Commission (HPC) and approval of the City Council. At the November 19, 2014 HPC meeting, the HPC found that there was enough information to support the potential historic significance of the Rohr Industries Drop Hammer (Drop Hammer) and therefore voted to recommend that the City Council initiate an application for historic designation of the Drop Hammer. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project, to initiate an application for designation of the Rohr Industries Drop Hammer for compliance with the California Environmental Quality Act (CEQA) and has determined that the project is exempt in accordance with CEQA Section 15331, Class 31, Historic Resources Restoration and Rehabilitation. BOARD /COMMISSION RECOMMENDATION On November 19, 2014, the Historic Preservation Commission voted (5- 0 -0 -1) to recommend that the City Council initiate an application for designation of the Rohr Industries Drop Hammer. (Attachment 1) DISCUSSION Background A drop hammer is a large metal forming device that was invented in the 1920's by Rohr Industries founder, Fred Rohr. This invention changed the aircraft industry by creating a quicker and more efficient way to manufacture the metal exterior of planes. In 2007, the Goodrich Corporation donated the Drop Hammer that is on display in Memorial Park as part of a partnership project between the Friends of the Library, the County of San Diego, and the City of Chula Vista (Attachment 2). Pursuant to Chula Vista Municipal Code section 21.04.090 (c) (ii.), the HPC recommended that the City Council direct staff to initiate an application for the historic designation of this publicly held resource (Attachment 3). The Drop Hammer City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 3 Printed on 4/16/2015 powered by LegistarT" Page 70 File #: 15 -0016, Item #: 5. The Drop Hammer is 12' high, 6' wide, 8' long and weighs approximately 30,000 tons. As of 2007, it was one of 5 other drop hammers still in active operation at the Goodrich Corporation (formerly Rohr Industries) in Chula Vista. Documentation provided by the South Bay Historical Society (SBHS) shows that the Drop Hammer came on line at Rohr Industries in 1941 (Attachment 4). Designation Process for Publicly Owned Resources If the HPC believes that there is enough information to substantiate that a publicly owned resource may be historically significant they may make a recommendation to the City Council to initiate the designation process. If the City Council votes to initiate the application for historic designation, staff would commence the research and analysis necessary to determine if a resource meets the findings of fact and eligibility criteria for historic designation (Attachment 5). Once staff has enough information to make a recommendation on the historic significance of the resource, the item would be scheduled for consideration by the HPC. The HPC would hold a public hearing to review the evidence provided by both staff and the public. In most cases, for a resource to be designated, only HPC approval is required. However, in the case of designation of publicly owned resources, a recommendation from HPC and Council approval is required Conclusion It appears from preliminary information that the importance of the Drop Hammer to the aviation history remains significant, and that the Drop Hammer owned by the City of Chula Vista may be one of very few operable drop hammers of its type (Attachment 6). As stated above, if the Council initiates the designation process of the Drop Hammer, staff would then commence the research and analysis necessary to determine if the Drop Hammer meets the criteria for designation, and would return with a report and recommendation for final action by the HPC and City Council regarding whether to formally designate the Drop Hammer as historic or not. DECISION -MAKER CONFLICT No Property within 500 feet Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. Protecting historically significant resources meets both the Connected Community goal and the Healthy Community goal as it promotes civic pride and sustainability through the recognition, and preservation of the limited resources that contribute to Chula Vista's rich heritage. CURRENT YEAR FISCAL IMPACT An application for historic designation would require staff time to research and analyze the historic significance to determine whether the resource meets the findings of fact and eligibility criteria necessary for designation. Staff time and resources necessary to process the application for historic designation of the Drop Hammer would be met with existing staffing and resources approved in the City of Chula Vista Page 2 of 3 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 71 File #: 15 -0016, Item #: 5. FY15 DSD budget. Any necessary staff work needed to complete the designation application in FY15 -16 would be covered by staffing resources proposed in FY15 -16 base budget. No additional current year fiscal impact is anticipated. ONGOING FISCAL IMPACT Public Works currently has the responsibility for costs associated with maintenance of the Drop Hammer (e.g. costs for vandalism, such as fence damage and graffiti). At this time, staff does not anticipate any further on -going costs associated with the historic designation of the Drop Hammer. Should the Council ultimately designate the Drop Hammer, a historic plaque would likely be purchased for a one -time cost of approximately $200. ATTACHMENTS 1. November 19th, 2014 Historic Preservation Commission Minutes 2. October 9, 2007 Council Information Memo on the Drop Hammer Project 3. Chula Vista Municipal Code section 21.04.090 (3) (c) (ii.) 4. Drop Hammer Historical Information, South Bay Historical Society 5. CVMC 21.04.100 - Historical Designation Findings of Fact and Criteria 6. Goodrich Skyline Article on the Rohr Drop Hammer Staff Contact: Lynnette Tess itore- Lopez ; Project Manager City of Chula Vista Page 3 of 3 W710 6TiLlf[:IN IM 2015 -04 -21 Agenda Packet Page 72 MINUTES OF A REGULAR MEETING OF THE HISTORIC PRESERVATION COMMISSION OF THE CITY OF CHULA VISTA November 19, 2014 4 p.m. A Regular Meeting of the Historic Preservation Commission of the City of Chula Vista was called to order at 4 p.m. in Council Chambers, Building "A" located at 276 Fourth Avenue, Chula Vista, California. ROLL CALL PRESENT: Chair Danielson, Fink, O'Neill, Schoenherr, Stillman ABSENT: Commissioner Fotiadi ALSO PRESENT: Associate Planner Tessitore- Lopez, Principal Planner Ponseggi, Secretary Rice, 1. Declaration of excused absence Staff stated that Commissioner Fotiadi had not sent any communication that he would not be attending tonight's meeting. The commission decided to wait to give Commissioner Fotiadi a chance to appear before voting on his absence. 2. Approval of minutes: October 15, 2014 Staff recommendation: Commission approve minutes Action: Commissioner Schoenherr moved to accept the minutes of October 15, 2014. Commissioner O'Neill seconded the motion, and it carried 4-0-1-1 with Commissioner Fink abstaining and Commissioner Fotiadi absent. PUBLIC COMMENTS There were none. ACTION ITEMS 3. Consideration by City of Chula Vista Historic Preservation Commission (HPC) of the potential historical eligibility of the Rohr Industries Drop Hammer located at Memorial park and a recommendation by the HPC to the City Council to initiate consideration for historic designation of the Rohr Industries Drop Hammer. Project Manager, Lynnette Tessitore -Lopez Staff recommendation: That the Historic Preservation Commission recommend that the City Council initiate the designation process for the Rohr Industries Drop Hammer located at Memorial Park. Page 1 I Historic Preservation Commission Minutes November 19, 2014 2015 -04 -21 Agenda Packet Page 73 Lynnette Lopez, Associate Planner gave some background information concerning the drop hammer, which is a large metal forming device that was invented in the 1920's by Rohr Industries founder, Fred Rohr. This invention changed the aircraft industry by creating a quicker and more efficient way to manufacture the metal exterior of planes. In 2007, the Goodrich Corporation donated the Drop Hammer that is on display in Memorial Park as part of a partnership project between the Friends of the Library, the County of San Diego, and the City of Chula Vista. Information provided by the South Bay Historical Society (SBHS) indicates that the drop hammer may meet the findings of fact and eligibility criteria for historic designation. Therefore, staff recommends that the HPC recommend that City Council initiate the designation process for the Drop Hammer. Public Comments Mr. David Dauciu, a Chula Vista resident was in support of the designation and gave additional background information from his research through (SBHS). The Historic Preservation Commission supported the designation and would recommend that City Council initiate the designation for the Drop Hammer. Action: Commissioner O'Neill made a motion to recommend that City Council initiate the designation process for the Rohr Drop Hammer. Commissioner Fink seconded the motion and it passed 5 -0 -0 -1 with Commissioner Fotiadi absent 4. Consideration of a recommendation by the City of Chula Vista Historic Preservation Commission to the City Council to initiate the designation of Eucalyptus Park as a Designated Historical Resource. Project Manager: Lynnette Tessitore -Lopez Staff recommendation: The Historic Preservation Commission recommend that the City Council initiate the designation for Eucalyptus Park. Ms. Lopez stated the Chula Vista 2012 Historical Resources survey identified Eucalyptus Park as an Eligible Resource for its association with Chula Vista's Community Planning and Development during the City Development and City Maturation Periods (Criterion 1); and as an important historic landscape in Chula Vista's history (Criterion 4). Eucalyptus Park is a publicly owned resource. The commission discussed the historical boundaries of the park the official name of the park, and if it was designated as a city park, and the historical buildings associated with the park. Page 2 j Historic Preservation Commission Minutes November 19, 2014 2015 -04 -21 Agenda Packet Page 74 Staff advised that many of the questions raised by the HPC would be part of the information that staff would bring back to the commission if city council initiates designation. The Historic Preservation Commission supported the designation and would recommend that City Council initiate the designation for Eucalyptus Park. Action: Commissioner O'Neill made a motion to recommend that City Council initiate the designation for Eucalyptus Park. Commissioner Stillman seconded and it passed 5 -0 -0 -1 with Commissioner Fotiadi absent. 5. Consideration by the City of Chula Vista Historic Preservation Commission to the Use of Different Historic Plaques to identify Designated Commercial Buildings. Project Manager: Lynnette Tessitore -Lopez Staff recommendation: That a historic site plaque made of a cast bronze or similar material be used for designated commercial buildings. Ms. Lopez gave a brief presentation. Currently the City's historic site plaque is a 2 inch by 12 inch by 18 inch, Redwood or Cedar solid wood, relief blasted with raised copy plaque. Each historic plaque has the City's logo, the historic site #, the name of the historical resource, and the year the historical resource was built. The current cost of the plaque is $200. Staff researched other jurisdictions and sign vendors and found that most jurisdictions use the same plaque for both commercial and residential buildings. Staff proposed a smaller (12 x 10) historic site plaque made of bronze fort commercial buildings. The cost for this type of plaque is approximately $400. The HPC approved of staff's recommendation that historic site plaques for commercial buildings be made of bronze or similar materials. Action.: Commissioner Stillman made a motion to accept staff's recommendation that historic site plaques made of cast bronze or similar material be used for designated commercial buildings. Commissioner Fink seconded and it passed 5 -0 -0 -1 with Commissioner Fotiadi absent. OTHER BUSINESS 6. STAFF COMMENTS Ms. Lopez said they did not anticipate having any items for December P so there will not be a meeting, but there will be one on December 17, 2014. Staff asked that if any of the commissioners are not available for that meeting to please let staff know. Page 3 1 Historic Preservation Commission Minutes November 19, 2014 2015 -04 -21 Agenda Packet Page 75 7. CHAIR'S COMMENTS None S. COMMISSIONERS'BOARD MEMBERS' COMMENTS None ADJOURNMENT At 4:30 p.m., Chairperson Danielson adjourned the meeting to the next Regular Meeting on December 3, 2014 in the Council Chambers, Building "A ", 276 Fourth Avenue, Chula Vista, California. Rosemarie Rice, Secretary Page 4 1 Historic Preservation Commission Minutes November 19, 2014 2015 -04 -21 Agenda Packet Page 76 COUNCIL INFORMATION ITEM The Goodrich Corporation has donated a "Drop Hammer" to be used as a monument to Rohr Industries. This "Drop Hammer" project will be a partnership between the Friends of the Library, the County of San Diego, and the City of Chula Vista. Rohr Industries was a catalyst in the evolution of Chula Vista, changing it from an agricultural community to our present day community. In the summer of 1941, Fred Rohr opened Rohr Aircraft with 800 employees. After the bombing of Pearl Harbor, Rohr Aircraft increased to 9,000 employees, which brought the need for more housing. New housing replaced the agricultural fields, changing Chula Vista forever. In the 1930s, the outer skins of airplanes were predominately made of fabric. Aluminum was lightweight and durable and quickly became the material of choice. Fred Rohr designed the first drop hammer used in the aircraft industry that could form aluminum pieces. Although the "Drop Hammer" was sold to other companies, its creation is unique to Rohr Aircraft and represents a fitting monument to the company. The Rohr "Drop Hammer" is a very large toot that is approximately 12' high, 6', wide, 8' long, and weighs several tons. It will be placed at Memorial Park next to the Heritage Museum. It will be enclosed wit-bin a 6' ornamental bar fence. Next to the "Drop Hammer" will be signage explaining to the public what it is, what it was used for, and its impact on the community. The Friends of the Library will pay for the cost for the project through a donation from the County of San Diego. City staff will supervise the installation. Any costs for vandalism, such as fence damage and graffiti, will be absorbed in Public Works Department's budget. On September 26, 2007, the Parks and Recreation Commission endorsed this project with a 5-0 vote. 2015-04-21 Agenda Packet Page 77 Chula Vista Municipal Code approved for designation shall be listed on the local register. (Ord. 3196 § 3.2011). 21.04.070 Designation — Owner consent required. A resource shall not be designated without prop- erty owner consent unless said designation is undertaken by the Council pursuant to CVMC 21.04.080. Owners of properties which may qual- ify as a contributing resource to a designated HPD may pursue individual designation without the consent of other property owners within the bound- aries of the designated HPD pursuant to CVMC 21.04.090. (Ord. 3196 § 3. 2011). 21.04.080 Designation — Owner consent not required — Exceptional historical resource. In exceptional circumstances, the HPC may rec- ommend that the Council designate a resource without owner consent pursuant to CVMC 21.04.100(B)(1) through (3). (Ord. 3196 §3, 2011). 21.04.090 Historical designation — Application, requirements and procedures. A. Applications and Submittal Requirements. All applications for designation, including excep- tional historical resources, shall be made to the Zoning Administrator in writing on a form pre- scribed by the City's HPP and shall he accompa- nied by sufficient information to determine that a resource meets the criteria and findings of fact for designation pursuant to CVMC 21.04.100. Desig- nation applications may run concurrent with other permit applications; however, the designation shall be acted upon prior to consideration of any discre- tionary permits. (Also see City's HPP Section 3.0, Historical Resources — Designation Procedural Guide.) 1. Owner Applicant. A property owner, or authorized agent of the property owner, may seek historical designation without the assistance of an expert unless the City, at its discretion, determines that an expert technical analysis is necessary to provide sufficient information on the historical sig- nificance of the resource. 2. Nonowner Applications (Exceptional His- torical Resource). a. Applicants that apply for an exceptional resource designation shall pay all fees and costs associated with the designation of the exceptional historical resource including but not limited to staff 21 -13 time, expert technical analysis or expert review of documentation. b. An application for an exceptional resource designation may be initiated in any of the following three ways: i. By a minimum of 10 City residents (with verifiable signatures): or ii. Through an HPC recommendation to Council: or iii. By a majority vote of Council. 3. Publicly Owned Resources — Council Approval Required. a. Shall require the same application sub- mittal requirements of this section and findings of fact and eligibility criteria of CVMC 21.04.100(A)(1) and (2). b. Shall- require a recommendation from the HPC and Council approval. e. An application for designation of pub- licly owned historical resources and historical landscapes may be initiated in any of the following three ways: i. By any interested citizen who resides in the City of Chula Vista: or ii. Through an HPC recommendation to Council. or iii. By a majority vote of Council. B. Procedures for Historical Designation Con- sideration. 1. The application review shall follow the City's Development Services Department review process for discretionary permits. 2. Upon determination of completeness, the Zoning Administrator shall prepare, in the form of a staff report, a brief discussion of the resource as presented in the submitted documentation and shall include recommendations to the HPC to either des- ignate or not designate under the findings of fact and eligibility criteria set forth in CVMC 21.04.100. 3. The Zoning Administrator shall schedule the application for consideration and give notice thereof to the applicant and to other interested per- sons. A public hearing shall be held to review the evidence as presented in order to determine if the resource meets the criteria for designation pursuant to CVMC 21.04.100. 4. If a resource is designated, the property owner or applicant shall be required to record the HPC resolution of designation with the County Assessor's office within 10 business days after the appeal period of said designation. (Revised 9/11) 2015 -04 -21 Agenda Packet Page 78 Summer 2004 - Our Heritage - 3 Fred Rohr and his Drop Hammers We all know the eventual impact on Chula Vista when Fred Rohr decided to move his infant aircraft parts manufacturing operation from San Diego to Chula Vista in the summer of 1941. He began his operations with 750 employees. Six months later, Pearl Harbor was attacked and the rest is history. By 1944 Rohr Aircraft had some 9,000 employees working in Chula Vista. That, plus the need to tear up lemon groves and vegetable fields for thousands of temporary war -time housing units, started Chula Vista on its way from being an agricultural community to the "bedroom community' it is today. Rohr Aircraft (now, Goodrich Aerospace Corp.) has been, and continues to be, the largest private employer in Chula Vista since 1941. But Fred Rohr was famous for more than heading up an aircraft parts manufacturing company with his name on it. In the 1920's Fred Rohr was a young production worker with Ryan Aircraft in San Diego. As you know, Charles Lindbergh's "Spirit of St. Louis" was built by Ryan herein San Diego. The "Spirit" is mostly covered with fabric, as were most planes of that era, but they decided to cover the nose with metal. In any photograph of the "Spirit" the metal covering of the nose (where the extra gas tanks were) is clear. Fred Rohr supervised the making ofthat metal cover, and he never tired of telling visitors that his handiworkhung in the Smithsonian! In the early days of aircraft manufacturing, there was very little forming to be done on the metal parts of an airplane. This was because planes were mostly wood and fabric. As stronger and lighter metal alloys became available, aircraft engineers incorporated more metal parts into their designs. In the beginning these were pounded out by hand on form blocks. As more and more planes came to be covered with metal, Fred Rolu designed the first drop hammer to be used in the aircraft industry. This greatly increased the efficiency of making metal parts. Given the lightness of the metal and the more complex shape of metal used on airplanes, the drop hammers commonly used in other industries could not be used. K W "Bud" Maynard was a long -time Factory Manager for Rohr Aircraft. Upon his retirement, a working model of a Rohr drop hammer was presented to him. That model (shown below) will soon be on display in the Chula Vista heritage Museum as the centerpiece of a tribute to RohrAircraft and its 63 year (and still counting) contribution to Chula Vista's history. Fred Rohr and one of his drop hammers Chula Vista Heritage Museum 360 Third Avenue, Chula Vista 91910 Founder: Frank Roseman Manager: Kim Laru Phone: (619) 427-8092 Model of a Rohr drop hammer Hours: Thursday 1 -4 pm Friday, Saturday & Sunday 11 -2 pm 79 2015 -04 -21 Agenda Packet . �.1o,_ Cox EQOIPMENT INVENTORY c4�f �" ITEM:. -2042 VENDOR: VENDOR' Ath_ G� 10 1111, 220 /440 V, 60 Cdr y ,115 ph motor No.5618527 DATE OF ACQUISITION: PURCHASE PRICE: INSTALLATION: INV. NO.: FREIGHT: P. O. NO- MODEL NO.: SERIAL NO.: TYPE OF MARK: v9 � oira Lslpges ' �ifl ciry or- CHULA VISTA Chula Vista Municipal Code Section 21.04.100 Historical Designation e Findings of fact and Eligibility Criteria. A. Designation of historical resources, excluding exceptional historical resources, by the HPC may occur when the following findings of fact are made: 1. A resource is at least 45 years old; and 2. A resource possesses historical integrity defined under CVMC 21.03.084 and the resource is determined to have historical significance by meeting at least one of the following criteria: Criterion 1: It is associated with an event that is important to prehistory or history on a national, state, regional, or local level. Criterion 2: It is associated with a person or persons that have made significant contributions to prehistory or history on a national, state or local level. Criterion 3: It embodies the distinctive characteristics of a style, type, period, or method of construction, or represents the work of a master or important, creative individual, and /or possesses high artistic values. Criterion 4: It is an outstanding example of a publicly owned historical landscape, that represents the work of a master landscape architect, horticulturist, or landscape designer, or a publicly owned historical landscape that has potential to provide important information to the further study of landscape architecture or history. Criterion 5: It has yielded or may be likely to yield information important in prehistory or the history of Chula Vista, the state, region, or nation. 2015 -04 -21 Agenda Packet Page 81 Skylines is the company . Acaslettcr for Goodich Acrosuucttucs ofCaula Visa �in e s v Reproduced ei:h ix pc=ission of Cx <dricl: '. Lived e Aerostructures donates a "priceless" piece of company history to Chula Vista's Heritage Museum Chula Vista's Heritage Museum already contains a wealth of historical photos, airplane parts and models, and other memorabilia tracing the evolution of the Rohr Aircraft Company of the 1940s into the Goodrich Aerostructures of today But on Monday, Feb. 25, that collection got richer. Thanks to a donation by Aerostructures, the Heritage Museum now has its o A n drop hammer... an iconic metal forming device invented by company founder Fred Rohr in the 1920s. The drop hammer now on display in front of the Heritage Museum on 360 Third Avenue in Chula Vista was built by Rohr in the 1950s- Before being taken out of service last year, it was used to form small nacelle system components (30" x 30" and smaller) for five decades at the Chula Vista facility. Now it has a new home at the Heritage Museum. The catalyst for the donation was a museum request relayed to Aerostructures by Chula Vista City Councilmember John McCann. The drop hammer adds an authentic touch to the Heritage Aerostructures donated this drop hammer — which was used to form small parts for 50 years at the Chula Vista facility — to the Heritage Museum last month. The device weighs almost 30,000 pounds and is capable of exerting 5,000 pounds of pressure. Aerostructures founder Fred Rohr developed the drop hammer concept in the 1920s and fire of the machines are still in active operation on the Chula Vista shop floor. The Heritage Museum (visible at right) — which features an extensive Rohr exhibit — is located on 360 Third Avenue. The Rohr exhibit is open to the public even] Tuesday and Thursday from 1:00 p.m. to 4:00 p.m. Admission is free. (Photo by Randy Stambook) Courtesy of Goodrich Aerostructures /, /Vas 2015 -04 -21 Agenda Packet L/?,,�C � 82 A,iuseum's "Rohr Exhibit" - which was publicly unveiled in February 2007. ' My mother worked for Rohr Industries for 28 years," said Councilmember McCann. "The drop hammer display will link all citizens to the great heritage of Rohr /Goodrich in Chula Vista." Not only does the drop hammer have a fascinating history, it may be the reason Fred Rohr established the company known today as Goodrich Aerostructures. Priceless While working in his father's sheet metal shop — which purchased customized metal parts for ornamental building facades and then installed them on the exteriors of commercial and government office structures - in the 1920s, Fred Rohr discovered a supplier had shorted one order by several parts. Determined to form the missing metal parts himself, Rohr took one of the parts that had been supplied and used it as a mold to cast a Anc die in the desired part shape. Taking some of the molten lead he normally used to seal seams between various sheet metal parts, he then fashioned a heavy punch to the same configuration as the zinc die. After positioning a piece of sheet metal over the zinc die, he somehow raised and dropped the lead punch over the metal. The force of the descending punch formed the piece of sheet metal into the desired configuration represented by the zinc die. The technique was considered quite revolutionary at a time when sheet metal parts were customarily formed painstakingly by hand — using wooden form blocks and various kinds of hammers. Several years later, while Rohr was serving as plant manager for Solar Aircraft in San Diego, he refined his innovative punch and die concept. Always in search of more efficient ways of doing things, Rohr developed his first prototype drop hammer and demonstrated it before Solar's board of directors. Word of Fred Rohr's impressive new metal forming concept spread to the Boeing Airplane Company, which invited Fred to set up a drop hammer line. This led Boeing's chairman at the time to suggest that Rohr set up a "feeder" plant for the major aircraft manufacturers. And the rest, as they say, is history.. . Today, most drop hammer work has been converted to hydroforming and superplastic forming due to the need to hold parts to tighter tolerances. Drop hammer - formed parts are also being replaced by composite parts. But there will likely always be a need for some type of drop hammer forming at Aerostructures. In fact, there are still five drop hammers in active operation at the Chula Vista facility. While its footprint on the production floor may be considerably smaller than it was in the 1940s, the significance of the drop hammer to aviation industry history remains monumental. Asked to assess the value of the drop hammer donated to the Heritage Museum last month, Facilities Team Leader Robert Phillips - who helped oversee the efforts to restore the drop hammer to its original colors and transport it to its new home - used one word: priceless. "I'd say its value is priceless given what it meant to the aviation era of the time," he said. '"This drop hammer paid for itself 500 times over the years ... easily." Courtesy of Goodrich Aerostructures RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA INITIATING AN APPLICATION FOR THE HISTORIC DESIGNATION OF THE ROHR INDUSTRIES DROP HAMMER WHEREAS, in 2007 The Goodrich Corporation donated a Drop hammer to the City of Chula Vista as a monument to Rohr Industries; and WHEREAS, at the October 15, 2014 Historic Preservation Commission (HPC) meeting, the Commission requested that staff bring back information to the HPC on the historic significance and potential for historic designation of the Drop Hammer; and WHEREAS, at the November 19, 2014 HPC meeting, staff provided the HPC information on the potential historic significance of the Drop Hammer; and WHEREAS, at the November 19, 2014 HPC meeting, the HPC considered all information presented and voted 5 -0 -0 -1 to recommend that the City Council initiate an application for the historic designation of the Drop Hammer; and WHEREAS, pursuant to Chula Vista Municipal Code (CVMC) Section 21.04.090(3)(c)(ii), said HPC recommendation is being forwarded to the City Council for direction; and WHEREAS, the Development Services Director has reviewed the proposed project, to initiate an application for designation of the Rohr Industries Drop Hammer, for compliance with the California Environmental Quality Act (CEQA) and has determined that the project is exempt in accordance with CEQA Guidelines Section 15331, Class 31, Historic Resources Restoration and Rehabilitation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it hereby initiates an application for the historic designation of the Rohr Industries Drop Hammer. Presented by Approved as to form by Kelly Broughton; Development Services Director Glen R. Googins, City Attorney 2015 -04 -21 Agenda Packet Page 84 CITY OF CHULA VISTA File #: 15 -0038, Item #: 6. City of Chula Vista Staff Report REVIEW OF THE CITY OF CHULA VISTA 2015 -2019 FIVE -YEAR CONSOLIDATED PLAN AND 2015/2016 ANNUAL ACTION PLAN FOR THE U.S. HOUSING AND URBAN DEVELOPMENT FEDERAL GRANT PROGRAMS (COMMUNITY DEVELOPMENT BLOCK GRANT, HOME INVESTMENT PARTNERSHIPS ACT AND EMERGENCY SOLUTIONS GRANT) RECOMMENDED ACTION Council conduct the public hearing and accept the report. SUMMARY The City of Chula Vista, on an annual basis, receives Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) Program, and Emergency Solutions Grant (ESG) Program funds from the U.S. Department of Housing and Urban Development (HUD) to contribute towards a number of diverse programs and services to enhance the quality of life for Chula Vista's low to moderate income residents. The City prepares a Five -Year Consolidated Plan (ConPlan) for the HUD funds describing the housing and community development needs of the City's low and moderate income residents and outlines the strategies to address those needs. During the five -year ConPlan period, the City also prepares annual Action Plans to fund specific activities within each of the ConPlan program years. The draft 2015 -2019 ConPlan and the 2015/16 Action Plan, including funding recommendations, have been prepared and are currently available for public review. The final plans will be brought to Council on May 12, 2016 for approval. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). The activity is not a "Project" as defined under Section 15378(b)(5) of the State CEQA Guidelines because the proposal consists of a reporting action, is not for a site specific project(s) and will not result in a direct or indirect physical change in the environmental. Therefore, pursuant to Section 1 5060(c)(3) of the State CEQA Guidelines the activity is not subject to CEQA. Under NEPA, the activity qualifies for a Certification of Exemption pursuant to Title 24, Part 58.34(a)(2) &(3) of the Code of Federal Regulations and pursuant to the U.S. Department of Housing & Urban Development Environmental Guidelines. Thus, no further environmental review is necessary at this time. Although environmental review is not necessary at this time, once a project(s) has been defined, environmental review will be required and a CEQA /NEPA determination completed prior to initiation of any related project activity. BOARD /COMMISSION RECOMMENDATION Not Applicable. DISCUSSION As an entitlement community with the U.S. Department of Housing and Urban Development (HUD), City of Chula Vista 2015 -04 -21 Agenda Packet Page 1 of 6 Printed on 4/16/2015 powered by LegistarT" Page 85 File #: 15 -0038, Item #: 6. the City receives funds under three block grant programs: ■ Community Development Block Grant (CDBG) ■ Home Investment Partnerships (HOME) ■ Emergency Solutions Grant (ESG) The grant amounts allocated to each jurisdiction are determined using a formula based on statistical and demographic data. The funds aim to address HUD's performance measurement framework of providing decent housing, a suitable living environment, and to expand economic opportunities principally for low- and moderate - income persons. As a recipient of these funds, the City is required to prepare a Consolidated Plan (Con Plan) for these HUD funds describing the housing and community development needs of the City's low and moderate income residents and outlining strategies to address those needs over a five year period. The Con Plan provides the necessary policy guidance for implementation of programs and services to be funded by the HUD grants in addressing the needs and is detailed in its Annual Action Plan prepared each year and submitted to HUD as its application for funding. The City is currently in the last year of its 2010 -2015 Con Plan. Housing staff has prepared the Con Plan for the July 1, 2015 to June 30, 2019 period as well as the Action Plan for the 2015/2016 program year. The Action Plan is submitted to HUD 45 days prior to the beginning of the fiscal year and constitutes its application for the grant funds. Both plans will be submitted to HUD by May 15, 2015. Citizen Participation through Planning Process Engaging residents and community members in defining and understanding the current housing and community development needs and prioritizing resources to address these needs is a key component of the development of the Con Plan. The City is required by HUD to gather input from its residents, including minorities, non - English- speaking persons, Low and Moderate Income (LMI) residents, persons with disabilities, advocates for senior, disabled, illiterate, homeless, and other low - income populations, whom the CDBG program is designed to serve. Public input received is used to establish the strategies and funding priorities aimed at improving the community through the provision of decent housing, a suitable living environment, and growing economic opportunities, especially for low and moderate income residents. These strategies and priorities serves as the City's guidance in its allocation of grant funding for the most appropriate uses. In the last year, residents and stakeholders were encouraged to be involved in the prioritization of the grant funds and the development of the ConPlan. In addition to tonight's Public Hearing, staff held a Public hearing in November 2014 as well as two public outreach meetings and an on -line needs survey (available in English and in Spanish) which returned 360 responses. The feedback obtained guided the funding priorities for the draft ConPlan and Action Plan. Funding Priorities for the 2015 -2019 Consolidated Plan and 2015/16 Annual Action Plan The funding priorities established were presented at the November 2014 City Council Public Hearing. They are divided into two funding categories, each containing specific priorities and activity types. City of Chula Vista Page 2 of 6 W710 6TiLlfII -TWIM 2015 -04 -21 Agenda Packet Page 86 File #: 15 -0038, Item #: 6. CATEGORY PRIORITY ACTIVITY TYPE • New construction of rental housing, 1. Production • Acquisition and rehabilitation for rental Housing housing Priorities 2. Affordable Housing • First -time homebuyer programs Program a Tenant -based rental assistance • Special needs /disabled 1. Public Services • Youth • Elderly • Homeless Community Development p 2 . Infrastructure • ADA improvements Priorities Improvements • New streets /sidewalks • Section 108 loan payments 3. Public Facility • Park and recreational facilities Improvements Neighborhood facilities • Fire stations 2015/16 Grant Fundin On February 18, 2015, the City received notification of the 2015/16 funding allocations from HUD for the following programs: ■ CDBG: $1,769,214HOME: $571,833ESG: $153,270 In addition to the 2015/16 CDBG entitlement funds, there is $193,726 of prior -year CDBG funds and $285,350 of HOME funds available for reprogramming. A Notice of Funding Availability (NOFA) for use of these funds was released in January 2015 to provide organizations the opportunity to apply for these grant funds. A copy of all applications received is included with this report as Attachment No. 1 ( "2015/2016 Federal Grant Funding Application Notebook "). Housing staff reviewed the applications received to ensure eligibility and consistency with the City's goals and objectives and to provide funding recommendations for the 2015/16 program year. The recommendations were publicly released on April 17, 2015. For the purposes of this report, the federal grant (CDBG, HOME and ESG) funding recommendations are presented individually with each corresponding funding category. Community Development Block Grant (CDBG) In order to be eligible for CDBG funding, a project must address at least one of the following CDBG national objectives: City of Chula Vista Page 3 of 6 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 87 File #: 15 -0038, Item #: 6. ■ Benefit primarily low and moderate income families; ■ Aid in the prevention or elimination of slums or blight; or, ■ Meet other community needs having a major emergency (disasters, etc.). Funding is allocated into three distinct categories. Refer to Attachment No. 2 for funding Requests and recommendations. 1. Administration /Planning Recommendation: Funds under this category cover all costs associated with the management and administration of Chula Vista's CDBG program, including regulatory compliance, contract administration, subrecipient monitoring and fiscal management. This also includes preparation of the required planning documents, such as the Annual Action Plan, the Consolidated Plan, and the Analysis of Impediments to Fair Housing Choice. Federal regulations governing the CDBG program limit the amount that the City spends on administration /planning activities to 20% of the grant funds used in the program year. 2. Public Services Program Recommendation: Public Services funds are grants to local agencies and community organizations to implement projects and programs that improve the lives of low income residents which include elderly, disabled, at -risk and homeless. The amount of funds the City may allocate to public services is limited to fifteen percent (15 %) of the annual entitlement ($242,962 for FY15/16). Staff's funding recommendations for public service activities are based on funding priorities established in the ConPlan, along with established ranking criteria. A total of ten (10) public services applications were received. Staff recommends maintaining prior year funding levels for all applicants. 3. Capital Improvement and Public Facilities Recommendation: A total of $1,327,390 is available for eligible capital improvement projects, public facility improvements and other housing /community development related activities. The City has earmarked $758,243 for the payment on the Section 108 Loan for the Castle Park Infrastructure Improvement Program. An additional four funding requests were submitted to the City for consideration. This includes new streets and sidewalks on Moss Street, installation of a fire hydrant at Rice Elementary Family Health Center, a solar program for low /moderate income households and housing services which covers staff time for the delivery of HOME - funded programs. Home Investment Partnerships Act (HOME) The City will receive HOME funds which may be used to provide affordable rental housing and home ownership opportunities through: ■ New construction ■ Acquisition ■ Rehabilitation ■ First time homebuyer assistance ■ Tenant -based rental assistance City of Chula Vista Page 4 of 6 W710 6TiLlfII -TWIM 2015 -04 -21 Agenda Packet Page 88 File #: 15 -0038, Item #: 6. For 2015/16 the City will utilize the 15/16 entitlement of $571,833 and $285,350 of prior year unencumbered funds for a total of $857,183. Staff recommends funding administration and planning activities to be funded at the maximum funding amount of $57,183 (10% of entitlement). Additionally, staff proposes to use its available HOME funds to provide financial assistance to a developer for the development of affordable rental units. Emergency Solutions Grant (ESG) Chula Vista will receive ESG entitlement funds in the amount of $153,270 for FY 2015/16. ESG funds may be used to provide homeless services through: ■ Homeless Prevention ■ Rapid Re- Housing ■ Street Outreach ■ Emergency Shelter ■ Homeless Management Information Systems (HMIS) The City is required to earmark no less than 40% of the funding for Homeless Prevention and Rapid Re- Housing activities. The remainder of the funds could be used for the other three activities. The City received one proposal from South Bay Community Services, a local homeless service provider, for their emergency shelter. Consistent with HUD requirements, the remaining funds will be earmarked for Homeless Prevention and Rapid Re- Housing Services, and HMIS costs. Conclusion Staff recommends that the City Council conduct the public hearing to solicit input from the community on the 2015/16 funding recommendations presented. Both plans were released for a 30 -day review and comment period on April 10, 2015 and will close May 11, 2015. Staff will incorporate all public comments into the final Five -year Consolidated Plan and Annual Action Plan, to be brought forward for Council consideration on May 12, 2015. DECISION -MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found no property holdings within 500 feet of the boundaries of the Moss Street Sidewalk Project and the Rice Elementary Health Center Fire Hydrant project. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The activities funded through the federal grant programs are directed towards the revitalization of neighborhoods, economic development opportunities, and improved facilities and services. The nature of these activities is consistent with the Goals, Strategies and Initiatives in Goal 5: Connected City of Chula Vista Page 5 of 6 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 89 File #: 15 -0038, Item #: 6. Community. Strategy 5.1: Encourage Residents to Engage in Civic Activities Initiative 5.1.2 Fosters an Environment of Community Involvement The City has developed a detailed Citizen Participation Plan (CPP) which requires the participation of the community. The CPP requires the City to provide citizens with reasonable and timely access to meetings, information, and records related to the grantee's proposed and actual use of funds. A minimum of two public hearings are held annually to obtain citizen participation at all stages of the Five -Year Consolidated Plan and Annual Action Plan. This includes the identification of priorities, review of proposed activities, and review of program performance. Strategy 52. Provide Opportunities that Enrich the Community's Quality of Life Initiative 5.2.1 Provide Services and Programs Responsive to Residents Priorities Consistent with the funding priorities established in the 2015 -2019 Consolidated Plan, the CDBG, HOME and ESG activities selected are aimed at providing decent affordable housing opportunities and a suitable living environment with adequate public facilities, infrastructure and services. Services that support the elderly, disabled, homeless, and youth all contribute to community's quality of life. For a detailed list of services provided please refer to the Application Notebook CURRENT YEAR FISCAL IMPACT At this time, Council is reviewing the funding requests and recommendations for CDBG, HOME, and ESG funds. This action does not include appropriations. Appropriations for the proposed CDBG, HOME and ESG programs will be included as part of the City Manager's FY 2015/2016 proposed budget. There is no fiscal impact to the General Fund as a result of this action. ONGOING FISCAL IMPACT There is no ongoing fiscal impact to the City's General Fund as all costs associated with the administration of the CDBG, HOME and ESG programs are covered by the respective grants ATTACHMENTS 2015/2016 Federal Grant Funding Application Notebook 2015/2016 Funding Requests and Recommendations Staff Contact(s): Angelica Davis, Development Services Project Coordinator Jose Dorado, Development Services Project Coordinator City of Chula Vista Page 6 of 6 W710 6TiLlfII -TWIM 2015 -04 -21 Agenda Packet Page 90 CITY OF CHULAVISTA HOUSING DIVISION FEDERAL GRANT ENTITLEMENT PROGRAMS CDBG I HOME I SSG The Funding Applications and Recommendations Notebook is a compilation of the funding applications and recommendations for use of the City's Federal Entitlement Grant Funds (Community Development Block Grant, Home Investment Partnerships Act, and Emergency Solutions Grant). ATTACHMENT NO. 1 2015 -04 -21 Agenda Packet Page 91 U.S. Department of Housing and Urban Development Grants FY 2015/2016 Federal Grants CDBG I HOME I ESG Community Development Block Grant (CDBG) $1,769,214 Prior Year Unencumbered Funds $193,726 Total CDBG Available $1,962,940 Spending Plan Planning and Administration (up to 20% of entitlement) $392,588 Public Services (up to 15% of Entitlement) $242,962 Section 108 Debt Service Payment $758,243 Capital Improvement and Community Enhancement $569,147 Total CDBG Allocations $1,962,940 HOME Entitlement $571,833 Prior Year Unecumbered Funds $285,350 Total HOME Available $857,183 Spending Plan Administration (10% of Entitlement) $57,183 Affordable Housing Projects /Programs $800,000 Total HOME Allocations $857,183 Emergency Solutions Grant (ESG) $153,270 Spending Plan Administration (7.5% of Entitlement) $11,495 Shelter Services $63,777 HPRP $77,998 Total ESG Allocations $153,270 ITOTAL COMBINED GRANT AMOUNTS $2,973,393 2015 -04 -21 Agenda Packet Page 92 U.S. Department of Housing and Urban Development Federal Grant Programs (CDBG I HOME I ESG) 2015/2016 FUNDING APPLICATION REQUESTS AND RECOMMENDATIONS CDBG Administration 1 DSD Housing Division CDBG Administration $ 316,865 $ 357,588 $ 2 DSD Housing Division Fair Housing Services $ 35,000 $ 35,000 $ TOTAL $ 392,588 $ CDBG Public Services 3 C.V. Community Collaborative F.R.C. Emergency and Basic Services $ 39,312 $ 39,312 $ 4 San Diego Food Bank Food 4 Kids Backpack Program $ 15,000 $ 20,000 $ 5 Meals on Wheels Home Delivered Meals for Seniors $ 12,000 $ 12,000 $ 6 South Bay Community Services South Bay Food Program $ 10,000 $ 15,000 $ 7 Interfaith Shelter Network Rotational Shelter Network $ 11,000 $ 11,000 $ 8 Family Health Centers of San Diego Kid Care Express Mobile Medical Unit $ 13,600 $ 30,000 $ 9 South Bay Community Services Family Violence Treatment Program $ 39,000 $ 39,000 $ 10 South Bay Community Services At -Risk and Homeless Youth Svcs. $ 39,550 $ 39,550 $ 11 Recreation Department Therapeutic Program $ 20,100 $ 20,100 $ 12 Recreation Department Norman Park Senior Center Services $ 30,000 $ 41,013 $ TOTAL 1 $ 266,975 1 $ CDBG Canital Improvement Proiects and Co 13 Public Works Department Moss Street Sidewalk Installation $ $ 543,160 $ 14 Family Health Centers of San Diego Rice Elementary Fire Hydrant Project $ $ 20,855 $ 15 Grid Alternatives C.V. Solar Affordable Homes Pgm. $ $ 30,000 $ 16 DSD Housing Division Housing Services $ 50,000 $ 50,000 $ 17 DSD Housing Division Section 108 Payment $ 756,715 $ 758,243 $ HOME Program 18 DSD Housing Division 19 DSD Housing Division ESG HOME Admin. & Planning Production of Affordable Housing TOTAL 1 $ 1,402,258 1 $ $ 63,112 $ 57,183 $ $ 800,000 $ 800,000 $ TOTAL S 857.183 S 357,588 35,000 392,588 39,312 15,000 12,000 10,000 11,000 27,000 39,000 39,550 20,100 30,000 242,962 468,292 20,855 30,000 50,000 758,243 1,327,390 57,183 800,000 857.183 20 DSD Housing Division ESG Admin. & Planning $ 10,642 $ 11,495 $ 11,495 21 South Bay Community Services Casa Nueva Vida 1 $ 68,277 $ 63,777 $ 62,777 22 DSD Housing Division Rapid ReHousing Program and HMIS $ 75,980 $ 78,998 $ 78,998 TOTAL S 154.270 S 153.270 TOTAL FUNDING RECOMMENDATIONS $ 2,973,393 2015 -04 -21 Agenda Packet Page 93 44 44 1 X44 CITY OF CHULA VISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: CDBG ADMINISTRATION Project Description: Funds will be used for the staff costs associated with the management and administration of Chula Vista's CDBG program. This includes preparation of the required planning documents, regulatory compliance, contract oversight of the partnering agencies, environmental reviews and fiscal management. Specific Use of Chula Vista Salaries /Benefits and Supplies Funding: Target Population: Not applicable to non- Proposed Number services activities. to Serve: mp%mm Program Total Budget: $357,588 Funding Request: $357,588 C. V. Cost per Client: Prior Year Funding: FUNDING RECOMMENDED: Not applicable. Not applicable. $316,865 $357,588 Staff Notes: Increase in recommended funding represents a slight increase from prior year funding. 2015 -04 -21 Agenda Packet Page 94 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: FAIR HOUSING SERVICES Project Description: As a CDBG recipient, the City has the obligation to affirmatively further fair housing by providing fair housing related services which include anti - housing discrimination and tenant - landlord education services as well as advise persons of their rights under the Fair Housing Act. Specific Use of Chula Vista Contractual Services Funding: Target Population: Chula Vista households. Proposed Number to Serve: Program Total Budget: $35,000 C. V. Cost per Client: Funding Request: $35,000 Prior Year Funding: FUNDING RECOMMENDED: Not applicable to administration functions. Not applicable. $35,000 $35,000 2015 -04 -21 Agenda Packet Page 95 44 44 CITY OF CHULA VISTA APPLICANT: HOUSING DIVISION PROGRAM /PROJECT: Project Description: Mi6 Specific Use of Chula Vista Funding: Target Population: CHULA VISTA ELEMENTARY SCHOOL DISTRICT FOR THE CHULA VISTA COMMUNITY COLLABORATIVE FAMILY RESOURCE CENTER EMERGENCY AND BASIC SERVICES Low income and vulnerable families in Chula Vista will be provided emergency and basic needs services. Families in crisis or emergency situations will be provided with emergency food boxes, grocery store gift cards, clothing, uniforms, ancillary and transportation services as well as assessed for additional and ongoing services. Salaries and Benefits Low /Moderate Income Persons 6==J&w -k Program Total Budget: $131,325 Funding Request: Proposed Number to Serve: ]BMW -r- C. V. Cost per Client: $120 (Cost is based on funding requested. Number of clients subject to change) $39,312 1 $39,312 Prior Year Funding: FUNDING RECOMMENDED: $39,312 2015 -04 -21 Agenda Packet Page 96 C9Tt Gf CHULA VI5TA Project category: (check one only) ® public service Capital improvement Applicant Agency Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) Applicant legal IChula Vista Elementary School District for Chula Vista Community Collaborative Type of agency: ❑501(c)(3) I ®Gov't. /Public ❑For Profit I ❑ Faith -Based ❑Other: project: 1511 G Street, Chula Vista CA 91910 Total cost to com p lete ro'ect: p 95- 6000613 Agency Address: $39,312 1 Agency Tax Identification #: Date of 11892 Agency Central Contractor 1066156274 Incorporation: Registration# (httE- LW— Ww.ccr.gov) Agency Annual $$802,312 0661562741 Operating Budget: Agency DUNS # Number of paid 18 Number of volunteers: 110+ staff. Agency mission statement. Enhancing community partnerships to develop and implement coordinated strategies and systems for future generations I Project Title ;Family Resource Center Emergency and Basic Services Project Description (Briefly describe your project /program): (Low income and vulnerable families in Chula Vista will be provided emergency and basic needs services. Families in crisis or emergency situations will be provided with emergency food boxes, grocery store gift cards, clothing, uniforms, ancillary and tmnsnortation cervirec ac well ac accPCSPd for additional and ongoing sprvi PS 1 Funding Request Total funding requested in this application $39,312 I Other funds already secured for J$92,013 (you will provide a detailed budget in Appendix C. Is Census Tract designated as a Low /Moderate Income CT? J project: Total cost to com p lete ro'ect: p I 1$131,325 Otherfunds not yet secured for $39,312 1 project: Project Information If Project is a Public Service, will service be sitespecific? ❑Yes ®No If your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? J []Yes ENO ❑Yes ONO ❑Yes ❑No CDBG APPLICATION I PAGE 1 2015 -04 -21 Agenda Packet Page 97 Section 1: Project Details (Max Score: 25 Points) 1.1. Provide a concise description of the proposed project /program. If the project /program consists of a variety of activities, you must include all (i.e. food, case management, etc.) )Low income and vulnerable families in Chula Vista will be provided emergency and basic needs services. Families in crisis or emergency situations will be provided with emergency food boxes, grocery store gift cards, clothing, school uniforms, diapers, ancillary, and transportation services as well as assessed for additional and ongoing services. 1.2. Project start date: j7/1/2015 1 Anticipated end date: 16/30/2016 1 1.3. Project's days /hours of operation: I IMonday — Friday from 8 am to 4 pm 1.4. Project I® I Public service category: (check one only) J❑ 1 Capital improvement and Public Facility Improvements 1.5 Project objective: (check one only) ® Suitable living environment ❑ Decent housing ❑j Economic opportunity 1.6 Project outcome: (check one only) ® Availability /accessibility ® Affordability ® Sustainability 1.7 The following questions on individual clients and households to be served apply only to Public Service, and Minor Residential Rehabilitation projects: Will the project serve individual clients (IC) or households (HH)? ❑Individual clients Households Total unduplicated IC /HH served in 11325 1 Annual cost per client /household: 1$121 per family /household 1.8. CDBG Criteria: Which CDBG criterion below does your proposed project meet? ® (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. if your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. �❑ (2) Limited clientele (select subpart below): ❑ ❑j (a) Special needs group (select benefit group from the list below): Community Enhancement (public facilities /spaces) ® ❑; (i) Abused children ❑! (ii) Elderly persons 62 years or older 9 (iii) Battered spouses ��I�❑� (iv) Severely disabled — Census definition; documentation required ❑j (v) Persons living with HIV /AIDS �❑ (vi) Migrant farm workers loll (vii) Homeless persons �❑ (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): 7 ❑; ❑'(a) Single family (must be 100% LMI) ; (b) Multi -unit (must be 51% LMI) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the goal appropriate to your project: = Affordable Rental Housing Opportunities �❑ Maintenance and Preservation of Housing (rehabilitation activities) ❑ Homeownership Opportunities (homebuyer programs) ❑ Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons CDBG APPLICATION I PAGE 2 2015 -04 -21 Agenda Packet Page 98 1.10 Program Narrative. Explain below your proposed project and make the case why it should be awarded funding. The Chula Vista Community Collaborative (CVCC) through its network of five Family Resource Centers (FRCS) in Chula Vista provides an array of support and wrap around services for families. This network of FRCS is a safety net to help the most vulnerable families in Chula Vista. Families can access services at any of the five locations, all of which are easily accessible through public transportation. The proposed program will provide emergency and basic services for families. Families who are suffering from food instability will be provided, with an immediate food box and /or a grocery store gift card. Families will be provided with clothing for the entire family and in many times school uniforms. When families are experiencing difficult financial situations, they are many times not able to pay for basic needs. The program will provide families with ancillary services that will pay for emergency situation basic needs; such as shoes, diapers, blankets, co- payment for a prescription, utility assistance, etc. The project will increase availability and accessibility of needed services to the most vulnerable and needy population in Chula Vista (low income individuals and families). Families will be screened and assisted to access immediate social and health needs and will be referred to additional services as needed. The goal is to provide basic and emergency services immediately, but also ensure family strengthening and sustainability by assisting families to eliminate barriers to self- sufficiency services. In addition to meeting the immediate need of families, the program will link families to ongoing services and programs. The program will improve access to needed services for low income and disengaged families in Chula Vista. Low income families will be able to access services through five conveniently located Family Resource Centers (FRCS) in Chula Vista (see below for list of FRCS). As families access FRC services or as they are referred for services to the FRC, they will be assessed to determine the family's needs. All services will be provided in English or Spanish by bilingual and bicultural staff. All services are free of charge. Families will be linked to applicable services including meeting with the CVCC's social worker or other FRC staff. Services will be coordinated amongst service providers to avoid duplication and ensure families get connected to services. Families with multiple or additional needs will be referred and linked to support services such as: employment services, CalFresh, family or individual counseling, teen parent case management, health clinics, kinship services, child care, health insurance, support groups, parenting classes, etc. By working together with Community partners, the CVCC seeks to provide wrap around services at each of the FRCs. As families request assistance, CVCC /FRC staff serve as coordinators and advocates for families and assist families navigate the various agencies intake systems. CVCC /FRC establishes a connection with the families and seeks to engage the family in identifying their needs and advocating for needed services. Through these services, we ensure a smoother continuum of services, avoid duplication, and increase access to resources and opportunities to assist Chula Vista families. To ensure Chula Vista residents are aware of these services, CVCC will routinely advertise these services and will conduct outreach on a regular basis through school events, community events /fairs, community presentations, website, and email announcements. List of CVCC Family Resource Centers: Beacon FRC New Directions FRC Campus of Vista Square Elementary Campus of Rice Elementary 540 G Street 915 Fourth Ave Chula Vista, CA 91910 Chula Vista, CA 91911 Fair Winds FRC Rayo de Esperanza FRC Campus of Loma Verde Elementary Campus of Otay Elementary 1450 Loma Lane 1671 Albany Ave. Chula Vista, CA 91911 Chula Vista, CA 91911 Open Door FRC Campus of Palomar High School 480 Palomar St. Chula Vista, CA 91911 CDBG APPLICATION I PAGE 3 2015 -04 -21 Agenda Packet Page 99 (Max Length for Questions 1.10 to 1.15: 2 Pages) 1.11. Explain how the proposed project addresses the goal selected: The proposed program will directly address the goal by providing a safety net for families in Chula Vista who are facing poverty and food insecurity (Special Needs Population and /or Low Moderate Income Persons). The program addresses the priorities of Tier 1 by providing emergency and basic needs services for low income Chula Vista residents. The program also improves access to needed services for vulnerable and disengaged families in Chula Vista. 1.12. Summarize any statistics and other supporting documentation that demonstrate the importance of addressing this need or problem: Families in western Chula Vista are continuing to experience food insecurity and lack of basic needs. According to the World Health Organization, "poor people have worse health outcomes than better -off people. Poverty and low income also cause ill- health ... poor people suffer from a multiplicity of deprivations that translate into high levels of ill- health. Poor people are thus caught in a vicious circle: poverty breeds ill health, ill- health maintains poverty. "Bulletin of the World Health Organization 2002, 80 (2) # World Health Organization 2002. Western Chula Vista is home to a disproportionate rate of families who are experiencing socioeconomic disparities. According to SANDAG, the population in Chula Vista is 51% Hispanic, but the population in Western Chula Vista is 63% Hispanic. Western Chula Vista has a disproportionate number of residents who are Hispanic; poor, lack health insurance, and lack knowledge about where and how to access services, creating a hub of vulnerable and underserved population. According to the US Department of Agriculture's report on "Household Food Security in the United States in 2012 ", low income households, single women households, and Hispanic households have a substantially higher food insecurity than other households. It goes onto state that these families can experience food insecurity up to 7 months of the year. The economic disparity of Chula Vista families is evident in western Chula Vista, were the median income in the 91911 zip code is only $39,167, compared to the citywide median income of $43,712. 1.13. List each service provided by the project. For each service, indicate whether it is a new service or an expansion of an existing service: Bilingual and culturally appropriate Emergency and basic services will be provided to at -risk/ low income families in the community. Services will include: Emergency Food Boxes: Families in need will be provided with an emergency food box to meet their families need. Grocery Store Gift Card: Families in food insecurity situations will be provided with a $25 gift card to purchase perishable food items for their family. Emergency Clothing /school uniforms: Families and individuals will be provided with clothing for all members of their family through the CVCC's community closet. Ancillary Services: Family and individuals will be provided with emergency ancillary support such as shoes, diapers, uniforms, glasses, prescriptions costs, etc. Emergency Transportation Costs: Family and individuals will be provided with emergency transportation costs to include bus tokens or bus passes to be able to go to needed appointments, or 1.14. How does your agency plan to tell the target population about the project /services? Services will be available through five conveniently located and community based Family Resource Centers located in western Chula Vista. Outreach will be conducted through schools, school events, community events, community presentations, website, and email announcements. CVCC will leverage community education opportunities where Promotoras are already in the community and will spread the word (flyers and brochures) about services available at Family Resource Centers. In addition Promotoras are able to speak one -on -one to individuals in the community and readily share about services available through Family Resource Centers CDBG APPLICATION i FAUt 4 2015 -04 -21 Agenda Packet Page 100 1. 15. List a minimum of three outcomes for each individual service you are providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation, case management, etc.). 1. Emergency and Basic Services Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. The project will provide a safety net 1. CBDB Surveys for low income families in Chula 2. Monthlytracking Vista 325 households 2. The project will increase availability and accessibility of needed services to the most vulnerable and needy population in Chula Vista (low income individuals and families). 3. The project will offer families needed emergency services such as food boxes, clothing, diapers, uniforms, etc. Families will be provided with immediate needs but will also be connected to ongoing services to ensure family strengthening and sustainability by assisting families to eliminate barriers to self sufficiency Service to be Provided (i.e. food, transportation, case management, etc). 2. Click hereto enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. 2. Click here to enter text. 3. Click here to enter text. 1.16. will the project collaborate with other service providers in the community? If yes, list them ® Yes No and briefly describe the collaboration: The proposed activity will be conducted by CVCC staff only. As part of our partnerships, CVCC will collaborate with the Chula Vista Welfare Council and other donors to secure food boxes, gift cards, clothing donations, etc. As part of our services, referrals will be made to other agencies stationed within the Family Resource Centers and outside agencies. These agencies include; the Chula Vista Elementary School District, Home Start, South Bay Community Services, San Diego Adolescent Pregnant and Parenting Program (SDCOE) San Ysidro Health Center, Family Health Center and the County of San Diego Health and Human Services. CVCC has over 250 partner agencies and many have a reciprocal relationship with CVCC to refer clients to the most appropriate services WkSb AYYLII.AI IUM 1 rAur a 2015 -04 -21 Agenda Packet Page 101 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who will be the person responsible for the overall oversight of the proposed project? Name of person: Margarita Holguin Title of person: Executive Director Relevant education: Over 25 years of public service administration — Masters in Public Administration Telephone number: 619 409 -9412 Date first employed: June 2007 2.2. Who will be the alternate person responsible for the overall oversight of the proposed project? Name of person: IHeather Nemour Title of person: !FRC Coordinator 1 Relevant education: lover 17 years of experience in FRC Operations — MA in Sociological Practice Telephone number. 1619 498 -8042 1 Date first employed: 1,September 1997 2.3 Who will be the person responsible for the day -to -day operations and management of the proposed project? Provide no more than two individuals: Name of person: IHeather Nemour Title of person: 1FRC Coordinator Relevant education: I See above Telephone number: Telephone number: Date first employed: Date first employed: Name of person: Name of person: ,Christina Ross Title of person: Office Manager 1 lOver 20 years of CVCC /FRC operations and financial duties, tracking and monitoring. Telephone number: Relevant education: I 1 Telephone number: Date first employed: 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures and fiscal compliance? Provide no more than two individuals: Name of person: 1Margarita Holguin 1 Title of person: ISee above Relevant education: 11 Telephone number: Date first employed: Name of person: ,Christina Ross Title of person: Relevant education: Office Manager 1 lOver 20 years of CVCC /FRC operations and financial duties, tracking and monitoring. Telephone number: 1619 498 -8044 Date first employed: I my 1995 1 Luaa ArrLI%.HI IWIV I rr v 2015 -04 -21 Agenda Packet Page 102 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5. List the evaluation tools your agency plans to employ to track and monitor the progress of the project. The program will be reviewed and monitored on a regular basis as follows: Monthly — the number of clients and services provided in reviewed monthly and monthly statistical reports are completed to demonstrate outcomes Quarterly — the number of clients served and services provided is monitored to ensure compliance and that all goals of the program will be met Quarterly— Complete and submit quarterly reportto City staff Ongoing- customer satisfaction surveys provided to all customers 2.6. How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's "Playing by the Rules" Handbook)? CVCC has written policies and procedures in place. These policies and procedures are reviewed wltn statt and are part of new employee orientation. A copy of our policies and procedures are available upon request 2.7. Describe any unresolved ADA issues in the projector project office and how your agency plans to address them. (If the objective of the project is ADA rehabilitation, do not repeat the project description here.) None 2.8. How many members does your Board of Directors have? 9 How many Board members are also members of the project's target population or reside in 4 the project's target area? Indicate which ones in Appendix F. CDBG APPLICATION I PAGE 7 2015 -04 -21 Agenda Packet Page 103 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) 3.1. Briefly describe your agency's payment and disbursement procedures, with relevance to the proposed project. The proposed project covers personnel costs only. Our fiscal agent (Chula Vista Elementary School District, CVESD) receives a Personnel Action Form from CVCC detailing the funding breakdown. Payroll costs are updated monthly by CVESD in their Business Plus system. Any changes to funding require a new Personal Action Form to be generated by CVCC and submitted to CVESD Human Resources and Budget departments. Staff timecards are completed monthly and approved by immediate supervisor and site supervisor. Timecards are submitted to CVESD. The school district processes and cuts all checks and disbursements. 3.2. Describe how your agency's Board of Directors exercises programmatic and fiscal oversight: The CVCC's Steering Committee has oversight for the CVCC and its Director. The Director is directly responsible for program operations and has collaborative oversight. The Steering Committee approves program direction and annual budget. Steering Committee approved new initiatives and grants /grant applications. Steering Committee meets monthly and reviews programs and plans and takes action on application items. Minutes of Steering Committee meetings are kept and clearly outline actions approved by the committee. Minutes are available upon request. The Steering Committee approved a five year strategic plan for the CVCC and as such, received regular updates to ensure all actions and programs are within the mission and vision of the CVCC. 3.3. Briefly describe your agency's financial reporting system /accounting procedures, with relevance to the proposed All fiscal matters for CVCC are handled by the CVESD. The school district's systems and procedures are applicable to CVCC. CVCC works closely with the CVESD budget department and submits all payables and receivable through the CVESD. CVCC has access to the District's Business Plus system to check expenses and revenue. Quarterly reports are generated from the Business Plus system and reviewed by the CVCC Director, CVCC Clerk and CVESD financial department. 3.4. Briefly describe your agency's record keeping system, with relevance to the proposed project: The CVCC maintains a detailed Excel Spreadsheet to monitor expenses and quarterly CDBG payments. Payments are sent to the CVESD Accounting Department for deposit. Deposits are made to the San Diego County Treasurer or local banks on a regular basis and a receipt is returned to CVCC verifying the deposit. Quarterly the revenue is posted to the Business Plus system. Working closely with the CVESD budget department the CVCC spreadsheets and Business Plus postings are reviewed to be sure the project remains within budget. 3.5. Briefly describe your agency's auditing requirements, including those for the proposed project. CVESD Board Policy AR3460 states that by April 1st of each year the Board shall supply the districts books and accounts for audit by a certified public accountant or a public accountant licensed by the State Board of Accountancy as deemed qualified by the State Controller. Prior to the audit, and on a regular basis, the CVESD budget department and the CVCC staff review the projects fund. CVCC works closely with the CVESD budget office and provides all necessary information and documentation. The school district audit includes the CVCC funds CDBG APPLICATION I PAGE 8 2015 -04 -21 Agenda Packet Page 104 3.6. Briefly describe your agency's internal controls to minimize opportunities for fraud, waste, and mismanagement: There is adequate separation of duties so no one individual has authority over the entire project. The CVCC Administration Handbook has a written policy on "Specific Funding Requirement" stating CVCC staff responsibilities on authorization of contract signing, financial transactions and staff training to meet specific outcomes and reporting criteria of the project. In addition, as the fiscal agent for CVCC, the School District reviews and approves all expenditures and disbursements for CVCC 3.7. How does your agency plan to segregate CDBG funds from other agency funds for purposes of identification, tracking, and reporting? CVESD, as the fiscal agent, uses the state standardized account code structure (SACS). CDBG funds and individual classifications (salary, FICA, SSI, etc.) have specific numbers assigned to them. CVCC Clerk uses the SACS numbers designated to the CDBG funds. CDBG APPLICATION I PAGE 9 2015 -04 -21 Agenda Packet Page 105 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 4.1. Briefly highlight your agency's experience and major accomplishments in providing services to LMI residents and /or communities. You may expand in Appendix A. The CVCC has been in operation for over 20 years (since 1993). CVCC has an established reputation for collaboration within the Chula Vista Community. CVCC consists of over 250 partner agencies and we work to enhance and improve the lives of Chula Vista residents. Through facilitation of issue specific coalitions, we strive to identify issues that affect our community and seek out and leverage resources for Chula Vista residents. CVCC operates five Family Resource Centers in Chula Vista. All of the Centers provide an access venue for families to receive an array of services including: Emergency food and clothing, Parenting classes /support groups, Health insurance enrollment assistance (0 -18), Employment preparation and search, Kinship services, Family advocacy, Linking to extracurricular activities, Referrals for counseling, Pregnant /parenting teen support, Information and referral, Energy assistance, CalFresh (Food Stamps) screening assistance, Adult education classes with free childcare, Paperwork assistance /workshops, Volunteer /community service opportunities, and Health and Nutrition classes. Through its FRCS, CVCC served over 3000 families last years with well over 12,000 individuals. Families are assisted with basic and emergency services, and assisted in connecting to other programs and services. FRCS serve as a hub for services. Service providers outstation staff at the FRCS to provide services in the community. The CVCC FRCS conduct outreach efforts to ensure more families are made aware of community resources and have a venue to access services. The FRCS provides ancillary services for families including: Bread distribution, food baskets, toys, uniforms, clothing, etc. These services assist families in immediate situations and also connect them to additional services and programs aimed at increasing family self- sufficiency. 4.2. Has your agency received CDBG or other federal funds in any of the past three fiscal years the ® Yes 101 No (Fiscal Years 2012 -2013, 2012 -2013, 2013 - 2014)? If yes, complete Appendix G for each of grants received for the three Fiscal Years 2012, 2013, and 2014. Section 8 completed for the last three fiscal years — Page 13 Section 5: Back -Up Plan (Max Score: 5 Points;) 5.1. Will your agency still implement this project should CDBG funds not be awarded? If yes, how Iz Yes �Q; No will the implementation be achieved? CVCC will implement this project even if funding is not received. This project is leveraged through other funding sources. If funding is not received we will significantly scale down the project and will not be able to assist the same number of families and individuals. Additional CVCC funding is not secured and therefor funding of safety net and emergency services is critical. 5.2. If funded, how will your agency continue this project if CDBG funds are not available in future years? CVCC will continue services through leveraging partnerships and funding. The vision of the CVCC is to ensure "A healthy community of Chula Vista residents." In accordance with our vision, we will continue to provide as many services as we are able to sustain to our families CDBG APPLICATION I PAGE 10 2015 -04 -21 Agenda Packet Page 106 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms in MS Excel. Choose the forms pertaining to your project category. Project Public service Complete Appendices A -1, A -2, and A -3. category: (check one only) ! ❑� Capital improvement (see below): Does this Capital Improvement ;❑ No Project involve Minor Residential Rehabilitation? ❑� Yes • All project categories must complete the following: If no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test • Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) • Schedule 1— Budget Exhibit • Schedule 2 — Personnel Schedule: Gross Pay • Schedule 3 — Personnel Schedule: Fringe Benefits • Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation • Schedule 5 — Budget Justification ➢ Appendix A-4: Capital Improvement Project (CIP) • Schedule 1— Budget Exhibit • Schedule 2 —Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) • Schedule 1— Budget Exhibit • Schedule 2 —Personnel Gross Pay: Project Management • Schedule 3 — Personnel Gross Pay: Fringe Benefits • Schedule 4— Personnel Gross Pay: Construction Management • Schedule 5 — Fringe Benefits: Construction Management • Schedule 6 — FY 2015 -2016 Budget Justification CDBG APPLICATION I PAGE 11 2015 -04 -21 Agenda Packet Page 107 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) Provide a listing below of the specific tasks or activities needed to implement the proposed project and a timeline for their completion (July 2015 —June 2016). Number each task or activity, describe it, and give the projected date of completion. Add additional rows as needed. # Task /Activity Description p Completion Date 111 (Emergency Food Boxes /Grocery store gift card: Families in need will be provided with an emergency food box to meet their families need. Grocery Store Gift Card: Families in food insecurity situations will be provided with a $25 gift card to purchase perishable food items for their family. j I 325 Families or individuals will be provided with an emergency /basic service. Including: emergency food boxes, grocery store cards, clothing, uniforms, ancillary services such as diapers, shoes, etc, and /or emergency transportation services such as a bus token or a day pass. 16/30/2016 1 (2 1 (Emergency Clothing /Uniforms: Families and individuals will be provided with clothing for all members of their family through the CVCCs community closet. 1 16/30/2016 1 13 I Ancillary Services: Family and individuals will be provided with emergency ancillary support such as shoes, diapers, glasses, prescriptions costs, etc. 6/30/2016 14 J lEmergency Transportation Costs: Family and individuals will be provided with emergency transportation costs to include bus tokens or day bus passes to be able to go to needed appointments, school, or job 16/30/2016 CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 108 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agency name: jChula Vista Elementary School District for Chula Vista Community Collaborative 2. Project name: ;Family Resource Center Emergency and Basic Services 3. Year of funding: ❑ Fiscal Year 2012 ❑'i Fiscal Year 2013 ® Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: ® CDBG ! ❑j HOME ❑', ESG ❑', Other (indicate below) I j❑ HPRP Click here to enter text. 5. Amount awarded: j$ 39,312 I 6. Amount spent to date: ;$18,329 7. Amount reprogrammed to date: IClic{< here to enter 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): 1)Increase access to emergency services for families; 2)Increase availability of services for low income families; and 3)Increase access to needed services for low income families 9. Indicate below the outcomes achieved. All outcomes are achieved to date and expected to be exceeded for the year. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: IL 1. Agency name: jChula Vista Elementary School District for Chula Vista Community Collaborative 2. Project name: IFamily Resource Center Services I 3. Year of funding: ❑! Fiscal Year 2012 ® Fiscal Year 2013 �❑ Fiscal Year 2014 L+. ® MUMM : uIc avid J CDBG w.. W. ❑! J y - - - - HOPWA ❑ - - ESG HOME HOME ❑ CDBG -R I j❑ HPRP NSP ❑ NSP I ❑I Other (indicate below): I (too '3,-) 1 5. Amount awarded: 0. Hnwwn aNcu< w uu��. r - -- 7. Amount reprogrammed to date: IN /A 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): 1)lncrease availability of services for low income families; 2) Increase access to needed services for low income families; and 3) Increase access to emergency services for families 9. Indicate below the outcomes achieved: All outcomes achieved or exceeded 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: III. 1. Ager 2. Projc 3. Year 4. / d' ! name: (Chula Vista Elementary School District for Chula Vista Commun name: (Family Resource Center Services j funding: ® Fiscal Year 2012 ❑ Fiscal Year 2013 [ Collaborative Fiscal Year 2014 n caremesour(XvJ u1rJruc1u CDBG ❑j Ju114A111yuv.u.w.... �••.r"'_. HOPWA � I ❑ ESG I ❑� HOME ] CDBG -R ❑I HPRP NSP I ❑j other (indicate below): I (too '3,-) 1 5. Amount awarded: I sy,31c 1 11 ,N — - -, - -- , 7 Amount reprogrammed to date jN /A j 8. indicate below the outcomes anticipated (refer to the original application for the project, if possible). 1)Increase availability of services for low income families; 2)Increase access to needed services for low income families; and 3) Increase access to emergency services for families 9. indicate below the outcomes achieved: All outcomes achieved or exceeded 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 109 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $39,312 29.93% HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds (School MediCal LEA & Title 1) $88,013 67.02% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds $4,000 3.05% Private Funds 0.00% Agency Funds 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTAL $92,013 $39,312 100% TOTAL PROJECT BUDGET— $131,325 FY 15 -16 CDBG APPLICATION I APPENDIX "A- 2015-04-21 Agenda Packet Page 110 2015 -04 -21 Agenda Packet Page 111 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1- BUDGET EXHIBIT AGENCY Chula Vista Community Collaborative PROJECT Family Resource Center Emergency and Basic Services CDBG SALARIES & WAGES (Schedule 2) 28,004 FRINGE BENEFITS (Schedule 3) 11,308 TOTAL PERSONNEL 39,312 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE /REPAIR (Schedule 5) PUBLICATIONS /PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) OTHER EXPENSES (SPECIFY): (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON- PERSONNEL 0 TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) Percentage (Schedule 4) 0 [IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET 39,312 Page 1 of 6 2015 -04 -21 Agenda Packet Page 111 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide direct proiect /client services. Positions providing non - direct services must be included in the indirect costs /administrative overhead (IC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Chula Vista Community Collaborative PROJECT Family Resource Center Emergency and Basic Services (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Clerk Typist III (Ross) 39,635 5.00% 1,981.7 Community Referral Specialist (Enriquez) 32,392 18.00% 5,830.6 Community Referral Specialist (Servin) 32,293 18.00% 5,812.7 Community Referral Specialist (Orozco) 32,653 18.00% 5,877.5 Community Referral Specialist (Ramirez) 26,917 17.50% 4,710.4 Community Referral Specialist (Anaya) 23,255 16.30% 3,790.6 TOTAL CDBG SALARY & WAGES 28,004 1. List all positions charged against CDBG funding providing direct CDBG project /client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against CDBG funding. Pay Schedule (Check One) x Monthly Biweekly Twice a Month Page 2 of 6 2015 -04 -21 Agenda Packet Page 112 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Chula Vista Community Collaborative PROJECT Family Resource Center Emergency and Basic Services (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Clerk Typist III (Ross) Statutory/Health -Life 16,275.66 39,635 1.46% 814 Community Referral Specialist (Enriqi Statutory/Health -Life 14,201.01 32,392 5.49% 2,556 Community Referral Specialist (Servir Statutory /Health -Life 12,056.33 32,293 4.89% 2,170 Community Referral Specialist (Orozc Statutory/Health -Life 13,988.09 32,653 5.40% 2,518 Community Referral Specialist (Ramir Statutory/Health -Life 12,979.97 26,917 5.69% 2,272 Community Referral Specialist (Anayz Statutory/Health -Life 6,005.05 23,255 3.35% 979 1 V IP11, 111JD%J 1'ltuvuL J-L:lvi:.i ii I ii, -�� 1. List all POSITIONS charged against CDBG funding providing direct CDBG project /client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) x Monthly Biweekly Twice a Month Page 3 of 6 2015 -04 -21 Agenda Packet Page 113 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the IC /AO being claimed against CDBG funding amount requested. The Total IC /AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Chula Vista Community Collaborative PROJECT Family Resource Center Emergency and Basic Services (1) (2) (3) (4) TOTAL INDIRECT AGENCY BUDGET PERCENT COST /ADMINISTRATIVE POSITION TITLE /LINE ITEM AMOUNT CHARGED OVERHEAD IA /AO is not being charged against CDBG - TOTAL CDBG INDIRECT COST /ADMINISTRATIVE OVERHEAD (5) Total CDBG Budget 39,312 Percentage 0.00% (Must be equal or less than 15 %) 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding - include detailed description of indirect use. 2. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost /administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule (Check One) X Monthly Biweekly Twice a Month Page 4 of 6 2015 -04 -21 Agenda Packet Page 114 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY Chula Vista Community Collaborative PROJECT Family Resource Center Emergency and Basic Services LINE ITEM Personnel AMOUNT Detailed Explanation: Clerk Typist III (Ross) 2'796 TOTAL $ 2,796 LINE ITEM Personnel AMOUNT Detailed Explanation: Community Referral Specialist (CRS), Enriquez 8,387 TOTAL $ 8,387 LINE ITEM Personnel Detailed Explanation: Community Referral Specialist (CRS), Servin AMOUNT 7,983 TOTAL $ 7,983 *All line items must be justified in relation to CDBG- funded activities to be completed. Add pages as needed. Page 5 of 2015 -04 -21 Agenda Packet Page 115 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY Chula Vista Community Collaborative PROJECT Family Resource Center Emergency and Basic Services LINE ITEM Personnel AMOUNT Detailed Explanation: Community Referral Specialist (CRS), Orozco 8,395 TOTAL $ 8,395 LINE ITEM Personnel AMOUNT Detailed Explanation: Community Referral Specialist (CRS), Ramirez 6,982 TOTAL $ 6,982 LINE ITEM Personnel AMOUNT Detailed Explanation: Community Referral Specialist (CRS), Anaya 4,770 TOTAL $ 4,770 *All line items must be justified in relation to CDBG- funded activities to be completed. Add pages as needed. Page 6 of 2015 -04 -21 Agenda Packet Page 116 44 44 CITY OF CHULA VISTA APPLICANT: HOUSING DIVISION PROGRAM /PROJECT: Project Description: 6M61& Specific Use of Chula Vista Funding: Target Population Program Total Budget: Funding Request: JACOBS & CUSHMAN SAN DIEGO FOOD BANK FOOD 4 KIDS BACKPACK PROGRAM The Food 4 Kids Backpack Program provides food to elementary school children who receive free /reduced price school meals during the week, but risk hunger during the weekends when school meals are unavailable. Supplies and Salaries Low /Moderate Income Youth $300,000 $20,000 Proposed Number to Serve: C. V. Cost per Client: Prior Year Funding: FUNDING RECOMMENDED: I 111 $150 (Cost is based on funding requested. Number of clients subject to change) $15,000 $15,000 2015 -04 -21 Agenda Packet Page 117 con OF CHUiAY15TA Project category: X Public service (check one only) ❑ Capital improvement Applicant Agency Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only Applicant legal Jacobs & Cushman San Diego Food Bank Type of agency: ©501(c) 3J ❑Gov't. /Public ❑For Profit ❑ Faith -Based ❑Other: project: 9850 Distribution Avenue, San Diego, Total cost to complete project: p p 1 20- 4374795 Agency Address: CA 92121 Agency Tax Identification #: 13203 Date of May 2006 Agency Central Contractor 5P8W3 Incorporation: Registration# (http: / /www.ccr.eoy) Agency Annual $ 6,140,000 01- 573 -5903 Operating Budget: Agency DUNS# Number of paid 46 24,000 staff' Number of volunteers: Agency mission statement: The Jacobs & Cushman San Diego Food Bank provides nutritious food to people in need, advocates for the hungry and educates the public about hunger - related issues. Project Title Food 4 Kids Backpack Program . Project Description (Briefly describe your project /program): The Food 4 Kids Backpack Program provides food to elementary school children who receive free /reduced price school meals during the week, but risk hunger during weekends when school meals are unavailable. Funding Request Total funding requested in this application $20'000 Other funds already secured for $20,000 provide a detailed budget in A (y ou will p g Appendix C. Is Census Tract designated as a Low /Moderate Income CT? project: 13204 Total cost to complete project: p p 1 $300,000 Other funds not yet secured for $280,000 Calvin J. Lauderbach Elementary, 390 Palomar St., Chula Vista, CA 91911 13203 project: Project Information If Project is a Public Service, will service be sites eci ic? ® Yes ❑ N o If your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? John Montgomery Elementary, 1601 Fourth Ave., Chula Vista, CA 91911 13204 ©Yes El No Harborside Elementary, 681 Maples St. Chula Vista, CA 91911 13309 ®Yes ❑No Calvin J. Lauderbach Elementary, 390 Palomar St., Chula Vista, CA 91911 13203 ®Yes ❑No CDBG APPLICATION I PAGE 1 2015 -04 -21 Agenda Packet Page 118 Section 1: Project Details (Max Score: 25 Points) 1.1. Provide a concise description of the proposed project /program. if the project /program consists of a variety of activities, you must include all (i.e. food, case management, etc.) The Food 4 Kids Backpack Program provides food to elementary school children who receive free /reduced price school meals during the week, but risk hunger during the weekends when school meals are unavailable. 1.2. Project start date: September 2015 Anticipated end date: June 2016 1.3. Project's days /hours of operation: Weekly for the school year 1.4. Project X Public service category. (check one only) ❑ capital improvement and Public Facility Improvements 1.5 Project objective: (check one only) X Suitable living environment ❑ Decent housing ❑ Economic opportunity 1.6 Project outcome: (check one only) X Availability /accessibility ❑ Affordability ❑ Sustainability 1.7 The following questions on individual clients and households to be served apply only to Public Service, and Minor Residential Rehabilitation projects: Will the project serve individual clients (IC) or households (HH)? X Individual clients I ❑ Households Total unduplicated iC/HHserved in 100 Annual cost per client /household: $200.00 1.8. CDBG Criteria: Which CDBG criterion below does your proposed project meet? ❑ (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. X (2) Limited clientele (select subpart below): ❑' ❑ (a) Special needs group (select benefit group from the list below): Community Enhancement (public facilities /spaces) X [] (i) Abused children ❑ (ii) Elderly persons 62 years or older ❑ (iii) Battered spouses ❑ (iv) Severely disabled — Census definition, documentation required (v) Persons living with HIV /AIDS ❑ I (vi) Migrant farm workers (vii) Homeless persons X (b) At least 51% of clientele to be served must be LMi. ❑ (3) Housing (select subpart below): (a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LM!) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the goal appropriate to your project: ❑' Affordable Rental Housing Opportunities ❑ Maintenance and Preservation of Housing (rehabilitation activities) ❑' Homeownership Opportunities (homebuyer programs) ❑ Community Enhancement (public facilities /spaces) X Public Services to Special Needs Population and /or Low Moderate Income Persons CDBG APPLICATION I PAGE 2 2015 -04 -21 Agenda Packet Page 119 _�� �a`p!��'�1�!►��'���`:.���,�l� y��i';.��ps��` #������t��t�Ilt� �ds�' +�J:r� i�`s�o�ld`�- u��>,�`�+�� ►�1� The Food Bank's stakeholders are particularly concerned by the increasing problems of childhood hunger. The 475,000 human beings who live in poverty in San Diego County include 138,000 children under the age of 18. Poverty is a condition that almost always equates to poor school performance, missed meals and chronic illness. Nutrition affects a child's cognitive, social, and emotional development. Children who do not get the nutritious food their bodies need are more likely to have problems learning, growing, and interacting with their teachers and peers. Hungry children have enormous problems in school. Signs of chronic hunger can be short attention spans; inability to concentrate; excessive absences; hyperactive, aggressive, irritable, anxious, withdrawn, distressed, or passive /aggressive behaviors; difficulty in forming friendships and getting along with others; and /or sickness, such as sore throat, the common cold, stomach ache, ear infection, and fatigue. While tens of thousands of families are receiving meals through the Food Bank's huge food distribution programs, we are painfully aware that too many of the poorest and most hungry children either "slip through the cracks" or do not receive enough personal food once it is distributed through our existing food programs. When it comes to childhood hunger, we have only one goal: to eliminate it — completely. We realize such a goal demands the creation of powerful programs, and the F4KBP is exactly that! The F4KBP targets chronically hungry children in San Diego County by working in 33 select public schools where large percentages of the children receive government- sponsored free meals during the school week, but have no such provisions over weekends. All children who receive free lunches through government programs are eligible to receive Food Bank backpacks. Working with school principals, counselors, teachers, parents, and dedicated volunteer leaders, the Food Bank initiated our Food 4 Kids Backpack Program in 2005 by targeting 75 needy children in 2 of our poorest institutions. Presently, we are operating the program for a staggering 1,480 children -- a remarkable increase. The Food Bank is requesting $20,000 for support of the Food Bank's Food 4 Kids Backpack childhood hunger program at three Chula Vista elementary schools. As the cost per child is $200 for the entire school year, this grant will cover the full costs for 100 chronically hungry children in the 2015 -2015 school year at John Montgomery (50), Harborside (25) and Calvin J. Lauderbach (25) elementary schools. Participating children, who are always extremely low- income, receive backpacks of healthy, child - friendly foods to help them through long weekends at home where too often there is little or no food available. The Food Bank carefully plans to ensure that only nutritious, child - friendly foods are stocked in our backpacks. These items may include: Breakfast Items — granola bars, cereal, oatmeal, graham cracker snacks. Lunch /Dinner Items — peanut butter, macaroni and cheese, soups, pop -top beans and franks, chicken /tuna "to go." Snack Items — fruit cups, fruit roll -ups, pudding cups, applesauce cups, mini raisin boxes, and shelf stable milk and juices. The F4KBP accomplishes the following goals: • Removes the barrier of hunger that contributes to poor school performance • Increases nutritional intake of participating students by providing healthy food in backpacks, limiting sugars and "empty" calories • Increases awareness among parents and guardians about resources available to low- income families in their community by including handouts about nutrition and other social service resources in backpacks. With funding support from the City of Chula Vista, the Food Bank can continue to provide critically needed and highly nutritious weekly meals to 100 of Chula Vista's most food insecure children. These meals will assist these students in making the most of their educational opportunities by seeing that one of their most basic needs —food —is being met every week. CDBG APPLICATION I PAGE 3 2015 -04 -21 Agenda Packet Page 120 (Max Length for Questions 1.10 to 1.15: 2 Pages) E�rplain. how t�he:propUsed project pdr re s s the fool selecfied: The Food 4 Kids Backpack Program addresses the "Special Needs and Homeless Priorities Including Public Services ..." objective by providing basic and essential services — weekly food bags, information on nutrition and social service programs and assistance with gaining CalFresh benefits — to local students and their low- income families. need or pro�lerrr: The Food Bank's stakeholders are particularly concerned by the increasing problems of childhood hunger. The 475,000 human beings who live in poverty in San Diego County include 138,000 children under the age of 18. Poverty is a condition that almost always equates to poor school performance, missed meals and chronic illness. Nutrition affects a child's cognitive, social, and emotional development. Hungry children have enormous problems in school. Children who do not get the nutritious food their bodies need are more likely to have problems learning, growing, and interacting with their teachers and peers. Signs of chronic hunger can be short attention spans; inability to concentrate; excessive absences; hyperactive, aggressive, irritable, anxious, withdrawn, distressed, or passive /aggressive behaviors; difficulty in forming friendships and getting along with others; and /or frequent sickness, such as sore throat, the common cold, stomach ache, ear infection, and fatigue. 1 1 ! 11stdh srarce prvrdo' the �ofec .r eprurce' antlrcate whe #her if is 6, new servrce:or ari expansion of an The Food 4 Kids Backpack Program targets p g g s chronically hungry children in San Diego County by working in select public schools where large percentages of the children receive government - sponsored free meals during the school week, but have no such provisions over weekends. All children who receive free /reduced price lunches through government programs are eligible to receive Food Bank backpacks. Chronically hungry children are identified by teachers and school staff using a referral form that provides guidelines and warning signs for program eligibility. These children are provided new backpacks each school year. Every Friday, the backpacks are filled with food that is nutritious, nonperishable, and easily - consumed. Confidentiality and discretion are always a priority and parents of participating children are requested to sign approval forms for participation. In Chula Vista specifically, the Food 4 Kids Backpack Program assists 25 students at Calvin J. Lauderbach Elementary, 25 students at Harborside Elementary and 50 students at John Montgomery Elementary. If possible, we will look to expand on the existing levels of service to these schools. Working with principals, counselors, school nurses, teachers and parents, the Food Bank has several means to promote the Food 4 Kids Backpack Program to the target population and to identify potential participants. Confidentiality and discretion are important considerations for everyone involved, so more personal and targeted communication are keys to the program's success and growth. 1 1 r first a rninirrlurn of th'.ree-outcbmes for each: rndividued service you are,providing as part of your nragrprn. For each . outcomes listed, ,orovide'the'number of participants who Will benefit and the W.dy.data will be collected to trdek or verify the outcome. . Service to be Provided (i.e. food, tra.nsportation,. case management, etc.). 1. Nutritious food packs Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Students receive more food 100 Food Bank & School reports 2. Students show improved health 100 School reports 3. Students improve academically 100 School reports Service to be Provided (Le, food, transportation, case management, etc). 2. Social Service information Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Families receive vital information 100 Food Bank & School reports 2. Families increase knowledge 100 Food Bank & School reports 3. Families find extra assistance 100 Food Bank & School reports CDBG APPLICATION I PAGE 4 2015 -04 -21 Agenda Packet Page 121 Selv:ICe to =l?e- Prodded (i,e food transportation; case management, etc). 3. CalFresh outreach &` ' assistance Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Families prescreened for Cal Fresh 100 Food Bank reports 2. Families submit CalFresh apps 25 Food Bank reports 3. Follow up assistance 25 Food Bank reports LServ�ce ro Ibe Ptovlded �1,e fb6d th m pcart�tl n> z asp „r lap erne t; etc) A. Chick here to ent i text.. Outcomes Number of Proposed Beneficiaries Method of Data Collection I. Click hereto enter text. 2. Click here to enter text. 3. Click here to enter text. X The Food Bank is proud of its strong, working relationship with the Chula Vista schools participating in the Food 4 Kids Backpack Program. For this particular project, the Food Bank will continue to collaborate with John Montgomery Elementary, Harborside Elementary and Calvin J. Lauderbach Elementary. At each school, key school administrators work with teachers to identify and enroll eligible students. The Food Bank delivers weekly packs of food which are then distributed by the individual school sites to participating students. CDBG APPLICATION I PAGES 2015 -04 -21 Agenda Packet Page 122 Section 2: Agency Capacity (Max Score: 10 Points) 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures and fiscal compliance? Provide no more than two individuals: Name of person: Casey Castillo Title of person: Vice President, Finance Relevant education: MBA from Cal State, San Bernardino Telephone number: 858- 863 -5116 Date first employed: 03/2008 Name of person: Title of person: Relevant education: Telephone number: Date first employed: CDBG APPLICATION I PAGE 6 2015 -04 -21 Agenda Packet Page 123 (Max Length for Questions 2.5 to 2.8: 1 Page) Reports from school personnel experienced with the program assure us that the Food 4 Kids Backpack Program has a significant positive effect on student attendance, attention in the classroom, grades, social interactions, personal hygiene and overall health of the student. The following program control documents guarantee the program is consistently evaluated and outcomes measured: Parent Permission Slip in English and Spanish, Memorandum of Understanding with host school, "Identifying Chronically Hungry Children" handout, Student Referral Form, School Program Coordinator Responsibilities, Coordinator Evaluation Form, Monthly and Year -end Report forms. The Food Bank evaluates progress toward goals by using straightforward benchmarks that relate to themes of reliability, sensitivity, and quality nutrition. Our benchmarks to measure effectiveness for both programs are responsible and adequate and will continue to include the questions: • Did all participating children receive a quality backpack that week? • Are sensitive issues involving human dignity handled quickly and effectively? ► Are adequate food records and interactions with children reported? • Has the school Program Coordinator filed a monthly report to the Food Bank? These records and reports — the raw material for evaluating the program —will continue to be collected and reviewed by the Direct Services Manager or Vice President of Operations. The data is used to identify necessary program changes or even to modify tactics if data merits such change. The Food Bank has years of experience successfully managing projects and programs supported with CDBG funding from cities throughout San Diego County. Through the concentrated efforts of key Food Bank personnel — including the Vice President of Finance, the Vice President of Operations, the Risk Management Manger and the Direct Services Manager —the Food Bank plans to continue to strictly follow the applicable policy and procedural requirements as outlined. In addition, the Food Bank monitors the activities of Backpack Program schools by conducting full site visits at least once a year. I nere are no unresolved ADA issues in the projector project office that the Jacobs & Cushman San Diego Food Bank is aware of at this time. �f 20 0 CDBG APPLICATION I PAGE 7 2015 -04 -21 Agenda Packet Page 124 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) Invoices are received by the Accounts Payable department and are approved by the CFO before processing. Once checks are processed, they areapproved and signed by the CFO and President before disbursement. LL�_ The Board of Directors approve any significant program changes or any fiscal expenses more than $25,000 (not included in the budget). The Board is updated regularly on the status of all projects. k The Food Bank prepares its financial statements in accordance with General Accepted Accounting Principles (GAAP), and identifies costs associated with the CDBG Project in QuickBooks accounting software. The Food Bank uses QuickBooks accounting software and records revenue and expenses related to the CDBG Project with a special CDBG classification, ... .. .... . . .. The Food Bank uses QuickBooks accounting software and records revenue and expenses related to the CDBG Project with a special CDBG classification. The Food Bank uses segregation of duties, supervisory and Board review, and purchase authorization guidelines to help minimize risk. An annual audit and review is conducted to further ensure minimum risk. C:::':""' �-a CDBG revenue and expenses are recorded using a unique class, identifying these transactions to the CDBG project. In turn, funds and expenses are separated from others. CDBG APPLICATION I PAGE 8 2015-04-21 Agenda Packet Page 125 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) The Food Bank was founded in 1977, making it one of the oldest food banks in the U.S. Since then, we have grown steadily, servicing a growing population of more than 3 million people in San Diego County. As our community's #1 safety net for hungry people, we have a proven ability to recover fresh, frozen, canned and boxed food and redistribute it quickly to those who are in need. We provide food to people in need and connect the people we serve to a wide range of health and human service providers. Through a combination of independent and government programs and partnerships with 330 San Diego County non - profit allies, the Food Bank acts as a central repository and distribution point for government and donated food. Funded by foundations, corporations, the USDA and individual donors, the Food Bank distributed more than 22 million pounds of food last year to impoverished individuals, families and our network of non - profit partners that work with us to alleviate hunger throughout San Diego County. Of that, more than 8 million pounds of food distributed was in the form of fresh produce. Together with its community allies, the Food Bank serves 360,000 San Diegans every month, including more than 1,480 students through the Food 4 Kids Backpack Program. Section 5: Back -Up Plan (Max Score: 5 Points;) x The Food Bank is committed to addressing the negative impacts poverty and food insecurity have on local residents, especially the 138,000 children living at or below the poverty line. The Food 4 Kids Backpack Program provides an effective avenue for getting healthy, nutritious food in the hands of needy students who may not find enough food to eat at home. Should the Food Bank not receive CDBG funding, the program would continue with private individual, corporate and foundation support, but growth in the number of participants would likely stall. Recently, the Food Bank has taken steps to ensure the Food 4 Kids Backpack Program can continue into the future by being able to withstand potentially reduced funding in future years. An endowment is being built to provide a reserve source of funding should the need arise. In addition, we continue to ramp up our fundraising efforts to solicit support from a wider range of potential funders. As the program grows to meet increasing need, the Food Bank will not fund a school one year then pull the program because of insufficient funds. CDBG APPLICATION I PAGE 9 2015 -04 -21 Agenda Packet Page 126 X See Appendix G for details Section 5: Back -Up Plan (Max Score: 5 Points;) x The Food Bank is committed to addressing the negative impacts poverty and food insecurity have on local residents, especially the 138,000 children living at or below the poverty line. The Food 4 Kids Backpack Program provides an effective avenue for getting healthy, nutritious food in the hands of needy students who may not find enough food to eat at home. Should the Food Bank not receive CDBG funding, the program would continue with private individual, corporate and foundation support, but growth in the number of participants would likely stall. Recently, the Food Bank has taken steps to ensure the Food 4 Kids Backpack Program can continue into the future by being able to withstand potentially reduced funding in future years. An endowment is being built to provide a reserve source of funding should the need arise. In addition, we continue to ramp up our fundraising efforts to solicit support from a wider range of potential funders. As the program grows to meet increasing need, the Food Bank will not fund a school one year then pull the program because of insufficient funds. CDBG APPLICATION I PAGE 9 2015 -04 -21 Agenda Packet Page 126 Section 6: Detailed Budget (Max Score: 10 Points) w. q' y X Public service Complete Appendices A -1, A -2, and A -3. Capital improvement (see below): pros this1f1�o,rar �� No If no, complete Appendices A -1, A -2, and A-4. Pr�ajp�t�lYru�o�uet� ',�1�t�6r�R���{e:nta�a1: If complete Appendices A A A yes, -1, -2, and -5. • All project categories must complete the following: ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test • Depending on the cateeory of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) • Schedule 1— Budget Exhibit • Schedule 2 — Personnel Schedule: Gross Pay • Schedule 3 — Personnel Schedule: Fringe Benefits • Schedule 4— Indirect Cost /Administrative Overhead (IC /AO) Calculation • Schedule 5 —Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) • Schedule 1— Budget Exhibit • Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) • Schedule 1— Budget Exhibit • Schedule 2 —Personnel Gross Pay: Project Management • Schedule 3 — Personnel Gross Pay: Fringe Benefits • Schedule 4 — Personnel Gross Pay: Construction Management • Schedule 5 — Fringe Benefits: Construction Management • Schedule 6 — FY 2015 -2016 Budget Justification CDBG APPLICATION I PAGE 10 2015 -04 -21 Agenda Packet Page 127 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) Provide a listing below of the specific tasks or activities needed to implement the proposed project and a timeline for their completion (July 2015 — June 2016). Number each task or activity, describe it, and give the projected date of completion. Add additional rows as needed. # Task /Activity Description Completion Date 1 Purchase food and supplies Backpacks, bags and food Aug 2015 2 Create calendar of deliveries; share with schools Schools receive calendar with delivery schedule Aug 2015 3 Identify and enroll students Staff at school identify "at- risk" students to participate in program Sept 2015 and ongoing 4 Begin backpack distribution Delivery of backpacks to school and distribution to students Sept 2015 5 Assemble and deliver bags of food Child's bags of food are assembled at Food Bank and delivered as scheduled Sept 2015 and ongoing 6 Conduct CalFresh Outreach Prescreen interested families for CalFresh eligibility Ongoing 7 Receive referrals and record data Schools submit referral forms for students in program Sept 2015 and ongoing Receive monthly reports Schools Schools submit monthly progress reports — Oct 2015 and ongoing 9 Conduct annual site visits with schools Visit schools to monitor program annually Nov 2015 and ongoing 10 Receive final referrals and record data Schools submit completed final referral (post - survey) forms June 2016 CDBG APPLICATION I PAGE 11 2015 -04 -21 Agenda Packet Page 128 Section 8: Identification of Prior Year CDBG and /or Federal Funds CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 129 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. For CIP projects, have the constructions plans and drawings been completed? Yes ❑ No If no, indicate the anticipated date of completion: 9.2. For CIP projects, will you be able to select and award a contract to a general contractor within 90 calendar days from the CDBG contract execution date? if no, please explain why ❑ Yes ❑ No below: Click here to enter text. 9.3: For CiP projects, summarize the construction manager's relevant experience on similar federally funded projects: Click here to enter text. 9.4. For CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions B.8 to B.16) with respect to lead hazards, historic ❑ Yes ❑ No preservation, asbestos, location in a flood plain, or other documented health and safety problems. Were issues identified? If yes, identify each issue and the mitigation below: Click here to enter text. 9.5. For CIP projects, the work completed must be maintained for a minimum of five years after the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintained. Click here to enter text. 9.6. For Public Facility Improvements which exceed $25,000, the facility shall continue to meet one of the national objectives and provide services to low /moderate income persons until five years after the expiration of the contract /MOU with the City. Describe how you will comply with this HUD requirement. Click here to enter text. 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan: Click here to enter text. CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 130 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is the facility agency - owned, City- owned, or privately owned? Has a lead hazard inspection report been issued for the facility? Agency -owned Yes ❑No Indicate the property owner(s): Click hereto enter text. ❑ Is there currently a lien on the property? City -owned ❑ Yes ❑ No No indicate your City Real Estate Assets liaison: When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) Click here to enter text. Click here to enter text, Yes Is there currently a lien on the property? ❑ Yes ❑' No ❑ Privately owned Indicate the property owner(s): When will the lease expire? (The lease must not expire within five years of the proposed project's com letion date.) Is there currently a lien on the property? Yes ❑ No ❑ Other Provide a brief explanation: 9.9. How old is the property /building in terms of years? For building /structures constructed prior to December 31, 1969: Has a lead hazard inspection report been issued for the facility? is the building /structure located in a Historic District? Yes ❑No No Has the facility been abated for lead paint? ❑No Yes ❑Yes No Will children occupy the facility? ❑Yes Yes Will there be demolition required? No If yes, indicate the age range of the children who will occupy the facility: Click here to enter 9.10. Has the property been designated or been determined to be potentially eligible for designation as a local, state, or national historic site? If yes, please describe: ❑Yes ❑No Click here to enter text. 9.11. !s the building /structure located on a Historic Site? ❑Yes ❑No is the building /structure located in a Historic District? ❑Yes ❑No Is the building /structure in a Flood Zone? []Yes ❑No Is the building /structure in a Flood Plain? ❑Yes ❑No Does your agency have flood insurance? ❑Yes ❑No Will there be demolition required? ❑Yes ❑No 9.12. List and describe any known hazards (e.g., asbestos, storage tanks — underground /above ground): Click here to enter text. 9.13. Will the project result in an expansion of an existing facility? Yes I ❑ No !f yes, specify the size in square feet: Existing size: Addition size: CDBG APPLICATION I PAGE 14 2015 -04 -21 Agenda Packet Page 131 9.14. The questions below ask about zoning. if zoning information is not known, contact the City of Chula Vista's Development Services Department at (619) 691 -5101 to request assistance. What is the project structure type? ❑ Residential Commercial ❑ Public facility ❑ Public right -of -way What is the current zoning of the project site? Click here to enter text. is the project site zoned correctly for the proposed activity? ❑ Yes ❑ No If no, provide below an explanation of efforts and a timetable to change the zoning or obtain a variance: Click here to enter text. 9.15. Does the project require temporary /permanent relocation of occupants? ❑Yes No If yes, this project is subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act (LIRA). Describe the relocation plans, including timetable and notifications to occupants. List how many of the occupied units are: (a) owner - occupied; (b) renter - occupied; or (c) businesses. Indicate whether temporary and /or permanent displacement is required. (NOTE: This will be for site information only. Relocation activities will not be eligible for funding with Fiscal Year 2013 -2014 CDBG funds.] Click hereto enter text. 9.16. Federal regulations require that all facilities and /or services assisted with CDBG funds be accessible to the disabled. Accessibility includes such things as: entrance ramps, parking with universal logo signoge, grab bars around commodes and showers, top of toilet seats that meet required height from the floor, drain lines under lavatory sink either wrapped or insulated, space for wheelchair maneuverability, accessible water fountains, access between floors (elevators, ramps, lifts), and other improvements needed to assure full access to funded facilities /programs, including serving the blind and deaf. Describe below whether the project currently meets ADA standards for accessibility by the disabled. If not describe the accessibility problems and methods to be utilized to address the problems, including funding and timetable. NOTE: The project site must first be fully ADA - compliant before other construction activities can be implemented with CDBG fundina. Click here to enter text. 9.17. For Public Facility Improvements, what are the hours of operation (days of the week and hours of operation? Click here to enter text. CDBG APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 132 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $20,000 6.67% List Other Sources Below: fSten 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NS P 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds 0.00% Private Funds 0.00% Agency Funds $280,000 93.33% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTAL $0 $300,000 100% TOTAL PROJECT BUDGET $300,000 FY 15 -15 CDBG APPLICATION I APPENDIX W 2015 -04 -21 Agenda Packet Page 133 APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. 2014 CY List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) 1,724,923 6,899,692 ICompare Agency Cash Balance Available (Item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item A 1 6,899,692 Analyze Results Page # 4 Item 131 420,000 DifferenceL 6,479,692 1- If difference is a positive amount or equals $0, the Agency is eligible to apply, 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS, AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN ORE UAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. FY 15 -16 CDBG APPLICATION I APPENDIX "A -2" 2015 -04 -21 Agenda Packet Page 134 AGENCY PROJECT SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE /REPAIR PUBLICATIONS /PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY) APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1- BUDGET EXHIBIT Jacobs & Cushman San Diego Food Bank Food Purchases Food 4 Kids Back Pack (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON- PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) (IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET CDBG 2,936 2,936 17,064 17,064 20,000 Page of Percentage n 2015 -04 -21 Agenda Packet Page 135 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide direct project /client services. Positions providing non - direct services must be included in the indirect costs /administrative overhead (IC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Jacobs & Cushman San Diego Food Bank PROJECT Food 4 Kids Back Pack (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES DanWa Solano -Govea 1 46,500 4.00% 1,860.0 Davie Ruiz 35,859 3.00% 1,075,8 TOTAL CDBG SALARY & WAGES 2,936 1. List all positions charged against CDBG funding providing direct CDBG project /client activity. 2. List gross pay for each position listed. 33. Ust percent of gross pay to be charged against CDBG funding. Pay Schedule (Check One) Monthly Biweekly Twice a Month Page of 2015 -04 -21 Agenda Packet Page 136 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Jacobs & Cushman San Diego Food Bank PROJECT Food 4 Kids Back Pack �. iasL ail rvallrulva charged against CDBG funding providing direct CDBG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pa Schedule (Check One) Monthly Biweekly Twice a Month Page of 2015 -04 -21 Agenda Packet Page 137 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the IC /AO being claimed against CDBG funding amount requested. The Total IC /AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Jacobs & Cushman San Diego Food Bank PROJECT Food 4 Kids Back Pack (5) Total CDBG Budget 20,000 Percentage 0.00% (Must be equal or less than 15 %) 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding - include detailed description of indirect use. 2. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost /administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule Check One Monthly Biweekfy Twice a Month Page of 2015 -04 -21 Agenda Packet Page 138 APPENDIX A -3: PUBLIC SERVICE SCHEDULE S - BUDGET JUSTIFICATION* AGENCY Jacobs & Cushman San Diego Food Bank PROJECT Food 4 Kids Back Pack LINE ITEM Other - Food Purchases AMOUNT Detailed Explanation: Food Purchases 17,064 TOTAL $ 17,064 LINE ITEM Salaries & Wages AMOUNT Detailed Explanation: Salaries & Wages 2,936 TOTAL $ 2,936 LINE ITEM AMOUNT Detailed Explanation: TOTAL *All line items must be justified in relation to CDSG- funded activities to be completed. Add pages as needed. Page of 2015 -04 -21 Agenda Packet Page 139 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: MEALS -ON- WHEELS GREATER SAN DIEGO, INC PROGRAM /PROJECT: HOME DELIVERED MEALS FOR SENIORS Project Description: Meals -on- Wheels prepares and delivers two fresh meals daily to homebound seniors living in Chula Vista as well as daily wellness checks, social interaction, and referrals to other providers when IL MA necessary. AM Specific Use of Chula Vista Food and Supplies Funding: Target Population Program Total Budget: Funding Request: Low /Moderate Income Elderly $118,500 $12,000 Proposed Number to Serve: C. V. Cost per Client: Prior Year Funding: FUNDING RECOMMENDED: 0411f $60 (Cost is based on funding requested. Number of clients subject to change) $12,000 $12,000 2015 -04 -21 Agenda Packet Page 140 �a�lr 011 car CHULA V!4'S A Project category: (check one only) X Public service (J' Capital improvement FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: � — (CDBG Program Office Use Only) Project Title :Home Delivered Meals for Seniors Project Description (Briefly describe your project /program): MOWGSD prepares and delivers two fresh meals daily to homebound seniors living in Chula Vista as well as daily wellness checks, social interaction, and referrals to other providers when necessary. Fundine Reauest Total funding requested m this application 12,000: Other funds ,already secured for : 118,500 (you will provide a detcr(led budget,in Appendix C: project Other funds not /P a for Total costao corripletepro/ectr�� 251,741 project 121,241 Project Information If Project is a Public Service, .will scryice be sites eci ic? ( Yes N No is:tensus Tract designated as If your answer is yes; please provlde: 'Address(es) below: Census.tract: a Low /Moderate Income CT? COYes ❑No ❑Yes ONo Yes El No 2015 -04 -21 Agenda Packet Page 141 rnun Aooi IrATUn1U i nACC 9 Section 1: Project Details (Max Score: 25 Points) 1.1. Provide a concise description of the proposed project /program. If the project /program consists of a variety of activities, you must include all (i.e. food, case management, etc.) MOWGSD will prepare and deliver up to two fresh meals daily for every day of the week, including holidays, for a total of 120,450 meals to 220 low to moderate income homebound seniors (HUD income guidelines ) living in the City of Chula Vista as well as daily wellness checks, social interaction, and referrals to other providers when necessary. 1.2. Project start date; July 1, 2015 An,ticlpated end date.. 30, 2016 1.3. Project's dpys /hours of, operation: M -F 8:30 a.m. to 5:00 p.m., Sat: 8:30 to 2:00 p.m. 1.4. Project - X Public service categary� (check one only) Capital improvement and Public Facility Improvements 1:5 = Project X Suitable living environment objective .. Total unduphcoted ,IC %HH served in 1220 ❑ I Decent housing (check oneonlyJ ,❑ (a) Special needs group (select benefit group from the list below): Economic opportunity 106; Project X Availability /accessibility outcome. _ X r Affordability (checkohe,onry),'?� Sustainabilitv 1.7 The following questions on individual clients and households to be served apply only.to Public 5ervice,?and Minor Residential Rehabilitationprojects:, Will th r j Wts erOel individ ua "1 clients (IC).or. households (HH)? ; X Individual clients ❑Households Total unduphcoted ,IC %HH served in 1220 Annual cost per clrent /,iousehald: ". ;$1,144.28 1.8. CO BG Criteria Which CDBG criterion beloiv. S, your proposed project meet? X (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. X (2) Limited clientele (select subpart below): 0` (a) Special needs group (select benefit group from the list below): Homeownership Opportunities (homebuyer programs) ❑ (i) Abused children Community Enhancement (public facilities /spaces) X X (ii) Elderly persons 62 years or older ❑. (iii) Battered spouses ❑ (iv) Severely disabled — Census definition; documentation required ❑ (v) Persons living with HIV /AIDS ❑'.' (vi) Migrant farm workers ❑! (vii) Homeless persons X (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): ❑ -0'(a) Single family (must be 100% LMI) I ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015- 2019'Consolidated Plan,goals ore, listed below. Select,th'e,goal appropriate to your project: ❑ Affordable Rental Housing Opportunities ❑ Maintenance and Preservation of Housing (rehabilitation activities) Homeownership Opportunities (homebuyer programs) ;❑ Community Enhancement (public facilities /spaces) X Public Services to Special Needs Population and /or Low Moderate Income Persons 2015 -04 -21 Agenda Packet Page 142 1.10 Progrom Narrative: Explain below your proposed project and make the case why'it shoul&be awarded funding: The homebound seniors MOWGSD serve have three common risk factors: Malnutrition is common among older adults. Older adults experience less of a feeling of hunger and a decrease in both taste and smell. Medical factors also play a factor and can include, but are not limited to, dementia, the use of multiple drugs to treat a single ailment or condition, chronic illness, and depression. Undernourishment in seniors has many negative impacts on a senior's health and can substantially increase the likelihood of illness, mortality, hospital length and stay, functional disabilities, physical complications, likelihood of infection, anemia, weakness, and fatigue, to name only a few (D. Maher, C. Eliadi. 2015. Journal of Nursing. Malnutrition in the Elderly: An Unrecognized Health Issue. http: / /rnjournal.com /journal -of- nursing /malnutrition -in- the - elderly -an- unrecognized - health- issue). The homebound seniors MOWGSD serves are at high risk of malnutrition not only because of their age, and any medical condition, but also due to their inability to be mobile. Homebound seniors cannot leave their home and have to depend on others to ensure they are receiving their daily nutritional needs. In addition to malnutrition, social isolation is also a major health problem for older adults that are homebound. Common health risks include, but are not limited to, increased risk of death, re- hospitalization (four to five times more likely within one year of original admittance) and an increase in the number of falls. In terms of the physiological and cognitive impact, it can lead to depression, suicide, cognitive decline, and negative behaviors such as heavy drinking, smoking, being sedentary, and an increase in nutritional risk (Nicholson, N. 2009. p. 1346. Medscape. http : / /www.medscape.com /viewarticle /769914 Finally, inadequate Income is a common problem amongst older adults who live on a fixed income. Low - income older adults depend upon public programs like Medi -Cal and cash assistance (SSI) to survive. The Federal Poverty Level (FPL) guidelines are often used to determine income eligibility for these programs. The FPL does not take into account the local cost of living, which puts older adults living in California at a significant disadvantage. The result is that California's older adults are struggling with severe economic insecurity and have "too much" income to qualify for public assistance and not enough income to pay for their basic necessities. Based on the research done by UCLA Center for Health Policy Research Health Disparities Program (UCLA Center for Health Policy Research. 2012. http : / /ucla- dev- webOl.reliam.com /programs /health- disparities /elder - health /Pages /elder- index- 2011.aspx) , older adults who have income twice the amount of the FPL standard, still can't afford the basic necessities such as housing, food, healthcare, transportation and other basic necessities if they live in California. According to San Diego Association of Governments (SANDAG) the forecast for 2015 in regard to age demographics predicts a 13% increase in the number of seniors over the age of 60 living in the City of Chula Vista (http: /Iwww.sandag.org/), This corresponds with the increase predicted by the San Diego County Senior Health Report prepared by the County of San Diego Health and Human Services Agency (June, 2013) wherein the number of seniors aged 65 and older living in San Diego is expected to double between 2010 and 2030. Most notable, is the fact that adults 85 years and older are the fastest growing age group of all seniors. In the last six years MOWGSD has seen a 32% growth in the number of homebound seniors served and is expanding its services to meet the demand. The proposed project includes the delivery of up to two fresh meals daily, Monday through Saturday (Sunday's meals delivered on Saturday), including holidays, daily wellness checks and social interaction to 220 unduplicated very low to moderate income seniors (HUD income levels for the City of Chula Vista, 2014) who are homebound with 120,450 meals living in the City of Chula Vista (all census tracts). These services help maintain the physical and emotional health that may deteriorate by the isolation of being homebound. The regular and consistent care provided by MOWGSD and its volunteers are designed to support seniors in remaining healthy and independent as they age in their home. (Max Length for Questions 1.10 to 1.15: 2 Pages) Homebound seniors served by MOWGSD in the City of Chula Vista are considered a special needs population and are 143 checks and referrals to other providers when necessary,and provide social interaction. IA2. Summari�e anystatistics and othersupporting documentation that demonstrate the im brtdn&6 of addressing this' need 6rproblen)-4, According to SANDAG the forecast for 2015 in regard to age demographics predicts a 13% increase in the number of seniors over the age of 60 living in the City of Chula Vista (http://www.sandag.org/). San Diego County Senior Health Report prepared by the County of San Diego Health and Human Services Agency (June, 2013) forecast the number of seniors aged 65 and older living in San Diego is expected to double between 2010 and 2030. 1. 13. List each serviceprovided by the pro ct. Fo each ervic 'existing' service:, MOWGSD prepares and delivers two fresh meals daily to homebound seniors for every day of the week including holidays, IVIOWGSD volunteers are specially trained to provide social interaction and conduct a wellness check with each delivery and make appropriate referrals. All of the services are an expansion of existing services. IVIOWGSD informs its target population about its services through awide variety of methods including brochures, presentations, health fairs and other public events. Additionally MOVVGSD conducts outreach through door hanger campaigns, the xvebsitc, social media, and telephone inquiries. K4OVVGSDis also listed ina variety nfdifferent directories of elder/seniors services as well as with 2-1-1. All information is also available in Spanish. Service to be Provided (Meal Delivery) 1. -Click hereto enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Procure Food 200 SERVtracker Database 2. Prepare Meals 200 SERVtracker Database 3. Deliver to Home 200 SERVtracker Database Service to be Provided (Wellness Checks). 2. Click here to enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Engage Client 200 SERVtracker Database 2. Make visual inspection 200 SERVtracker Database 3. Evaluate Home Environment 200 SERVtracker Database Service to be Provided (Social Interaction). 3. Click here to enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Engage Client 200 SERVtracker Database 2. Evaluate Behavior 200 SERVtracker Database 3. Make visual inspection 200 SERVtracker Database Service to be Provided (i.e. food, transportation, case management, etc). 4. Click here to enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 2. Click here to enter text. 3. Click here to enter text, Yes x No and briefly describe the eollaboration': Click here to enter text. 2015-04-21 Agenda Packet Page 144 Section 2: Agency Capacity (Max Score: 10 Points) 2.2. Who Will be the alternate person responsible for the overall oversight of the proposed project? Name of person: Matt Topper , Title of person: 'Chief Financial Officer Relevant educations 'Bachelor of Science in Accountancy, Licensed CPA since 2001 Telephone number. 619 -260 - 4007 Date first employed: 01/24/07 Title of person; Relevant'educption, 2.4. Who will be theperson responsible for, "the financial,'oversight of the CDBG expenditure. "s and fiscal compliance? Provide no more than two individuals: Name of person: Matt Topper Title of person: Chief Financial Officer Relevant education: ;Bachelor of Science in Accountancy, Licensed CPA since 2001 Telephone number: '619- 260 -4007 Date first employed 01/24/07 Titleiof person: Relevant education Telephone number Date first employed: 2015 -04 -21 Agenda Packet Page 145 (Max Length for Questions 2.5 to 2.8: 1 Page) The specific goals 1obe measured and documented are the number of clients and meals served, os well asclient demographics. MOWGSD uses a sophisticated database called SERVtracker to collect and report on information. Quantitative evaluation methods include reviewing data collected and reported as well as fiscal data. Qualitative evaluation is based on feedback from clients in the form of letters, surveys, and interviews conducted by MOWGSD staff. Evaluation of data is conducted monthly by Service Center Managers, Executive Management, and the Board of Trustees. Fiscal information is evaluated by Executive Management and the Board of Trustees, and Managers on a monthly basis. The Development Manager works with Managers and Executive Management to ensure that program goals are met and required reports submitted. 2.6. No es your . agency plan t al, men 6din w 09 o, ensure compliance with applicable. policy. and pro; ceour re.,quire ts (iqCl 6S _q Oy the Rules' H MOWGSD has an organizational chart setting forth lines of responsibility and a full finance department with separation of duties. MOWGSD maintain a Financial Management Procedures manual designed to assure proper handling of all funds and compliance with generally accepted accounting principles, as well as set of Fiscal Management Procedures pertaining specifically toCDBGfunds, MOWGSD maintains a copy of HUD's "Playing by the Rules" Handbook in its files for reference if needed, as well as copies of other guidance documents such as 24 CRF Par 82 and OMB Circular A-122 "Cost Principles for Non-profit organizations, MOWGSD's financial systems and records, as well as other records pertaining to use of CDBG funds are safeguarded and all electronic systems are continually backed up. All source documentation is maintained inthe Finance Department. The [}uickBoohs system provides extensive budget reporting, cash management and financial reporting capabilities. Financial and budget reports are reviewed by executive staff and Board of Trustees on a monthly basis. In addition, MOWGSD conducts an independent annual audit on MOWGSD systems to assure compliance. There are no unresolved ADA issues in the project or project office. 2.8. HOW on i�e��bO�S'�o6sy6ot,BodrdofL)irector�,hdvLt,?" 18 aozs-0*-21 Agenda Packet Page 146 roneAnn/Irunnm/punrn Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 ) 3.1. Briefly describe your og6ncy's pdyment and disbursement procedures, with rielevante,to the proposed project.._ General Payment and Disbursement Procedures: Incoming invoices area opened by the Payroll and Administrative Manager and stamped with approval/coding stamp. Invoices are approved by the CFO with supporting documentation. Every Friday, cash disbursements are prepared by the Accountant for signature by an authorized MOWGSD official for expense, debts and liabilities of the organization. All disbursements are made by check. All checks of $5,000 or more require two authorized signatures. Checks are mailed by the Accounts Receivable Clerk. Supporting documentation is filed by the Accountant in the Vendor Files. Bank reconciliation is conducted by the CFO and Accountant on a monthly basis as are Cash Flow forecasts. CDBG Specific Payment and Disbursement Procedures: MOWGSD's Finance Department is responsible for fiscal management of CDBG funds and to assure compliance with Federal Regulations. Fiscal management system and policies and procedures comply with generally accepted accounting principles. MOWGSD maintains a written manual of policies and procedures governing fiscal management. MOWGSD conducts an independent annual audit; 1) CDBG contractual information is entered into the Financial Management system once the final CDBG agreement is fully executed; 2)Client and meal delivery information is reported to the Finance Department on a quarterly basis; 3)A unique identifier is established to track CDBG funds from each City; 4)The CDBG city is invoiced on a quarterly basis. Payments are entered into the Financial Management system The Board of Trustees' Finance Committee meets monthly to review all financial statements. The Services Committee of the Board also meets monthly to review program reports and assure that programmatic goals are met. The full Board meets monthly (except December and August) and reviews reports from both the Finance and Services Committees. These reports include oversight of all CDBG projects 3.3. Briefly describe your qgencysfinancial reporting systerrilatc6uh,tin, g procedures, with relevance to the proposed MOWGSD employs QuickBooks Premier Nonprofit as its primary financial system. Private funding is identified separately from public funding and each COBG funding source is assigned aunique|denti0ermaking it possible totrack all invoices and payments bx type and source. Invoices are generated quarterly based on monthly program reports of services rendered. All fiscal procedures are governed by the Accounting Department Standard Operating Procedures. VVe maintain a permanent record ofCDBGprojects. Proposal and Agreement: VVe maintain both a hard copy ofthe original proposal and fully executed agreement, as well as an electronic copy. Fiscal: A copy of all invoices, payments and receipts relevant to[D8G projects are maintained in both herdcopyand electronic format. Client information: Client information isentered into SERVtracHer (client and meals dmtabase\. A hard copy of the client record is maintained that includes such items asthe intake forms, verifications and Service Center staff notes. 3.5. Briefly des&ibe� your agency's auditing requirements, including, thos6 forth - . V' .. r t, on ditil MOWGSD conducts monthly fiscal reconciliations and reviews and conducts an annual independent audit, In addition, client and meal statistics are reviewed monthly by both Service Center Manager as well as Executive staff. This Includes review of all CDBG clients. Finally, a monthly CDBG report is generated as required as well as a final year-end report. 2015-04-21 Agenda Packet Page 147 MOWGSD conducts monthly fiscal reconciliations/reviews as well as an annual independent audit. In addition, client and meal statistics are reviewed monthly by both Service Center as well as Executive staff. This includes review of all CDBG clients. Finally, a monthly CDBG report is generated as required as well as a final year-end report. 3.7. : How does yo, gate CDBG funds from other; a' eticyfunds for puroosqS �of.id,en ti cation, tracking,. and reportingi) CDBG funds are assigned a unique identifier delineating source and type. Thus, City of Chula Vista CDBG funds are tracked separately from those from other cities, and from non-public funding sources. This assures that we are able to produce accurate accounting of these funds aozs-0*-21 Agenda Packet Page 148 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 4.1. Briefly highlight yo,ur.agency's experience and major accomplishments in providing services to LMI residents ondlor' communities. You may,expand in Appendix A. For over 55 years, MOWGSD has been delivering meals to homebound seniors throughout San Diego County that are LMI residents. Founded in 1960, MOWGSD was incorporated as a 501(c)(3) non-profit in 1970. MOWGSD continues to be the only organization in San Diego County that delivers meals to seniors for every day of the year, including holidays. Over the last year, MOWGSD has incorporated additional initiatives to reach more at-risk and vulnerable seniors living in urban and rural areas of San Diego County. They include the following: RURAL INITIATIVE - Currently there is limited or no access to senior nutrition programs. As a result, MOWGSD expanded its meal delivery service to include 3,049 sq, miles of rural and unincorporated areas of San Diego County and partnered with Feeding America and the San Diego Food Bank to provide a twice monthly supply of fresh fruit and vegetables and a monthly supply of shelf-stable foods at no cost to seniors using the MOWGSD delivery service personnel; CONTRACTS WITH HEALTH PLANS - MOWGSD recently contracted with three of the four Health Plans participating in the California Coordinated Care Initiative and is in negotiations with the fourth to provide home-delivered meals for post hospital discharge low income seniors and disabled individuals who are dually eligible for both Medi-Cal and Medicare; NEW MODELS OF CARE —A unique"Walk- in" concept was initiated in the new El Cajon Service Center located in the retail space of the senior-affordable Solterra Housing Complex. This model was launched in July and allows seniors in the Solterra Housing Complex and the surrounding neighborhood to easily access daily food essentials and will serve as a pilot program for other low-income senior living complexes throughout San Diego County. Of the 3,000 homebound seniors served in FY2014, 84% are considered very low to moderate income according to all HUD income guidelines for local areas. Additionally, Debbie Case, CEO and President of MOWGSD, is the original founder/member of The San Diego Senior Alliance (SDSA) whose current focus is to ensure all seniors and those with disabilities have their basic needs met, attract funding, advocate collectively to affect public policy, design efficient structures for the medical community to access supporting services, and, build trust among seniors and persons with disabilities. 4.2. Hasp Ur agency (Fiscal Years 2012- 2013,2012-2013,, 2013-2014)2.ifyes, compieteAppendix G for each of,the X Yes Ej Na grants received f6r1 the, three Fiscal Years 2012, , 2013, and 2014. For FY2011-2013 MOWGSD received $12,000. For FY2013-2014 MOWGSD received $12,000. For FY2014-2015 MOWGSD received $12,000. Section 5: Back-Up Plan (Max Score: 5 Points;) 5.1. Will your agency still .impleme., nt thispra/ectshould CDBG Ju h q � at be awarded? If X Yes No will the fthp -ehtqti6nbeachi&v.ed? If funds are not awarded, MOWGSD will continue to make every effort to raise the funds needed to continue to support the current level of service it provides homebound seniors in the City of Chula Vista. However, funds awarded from the City of Chula Vista will help meet the growing demand in the areas referred to earlier in this proposal. 5.2. If funded, how will your agency Continue this,project if,CDB(5funds are not available infqture at?.­1...,.r..­,. MOWGSD has a robust Development Department that conducts on going fundraising activities through donations, grants, events, outreach, and planned giving. it will continue to expand these efforts. 2015-04-21 Agenda Packet Page 149 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed bUdgetforms in MS Ekcel, Choose the f6rmspertolping to yourpriplect category. project X Public service Complete Appendices A-1, A-2, and A-3. category- (cheek one onl�) �E] capital improvement (see below): Does this t ital Im No If no, complete Appendices A-1, A-2, and A-4. provement Rehabilitation?. Fjl Yes If yes, complete Appendices A-1, A-2, and A-5. Appendix A-1: List of All Funding Sources for the Project Appendix A-2: Three-Month Cash Rule Test * Depending on the cltego of your proposed project, complete one of the following: Appendix A'3: Public Service (PS) or Economic Development Project (EC) = Schedule 1— Budget Exhibit � Schedule 2— Personnel Schedule: Gross Pay � Schedule 3— Personnel Schedule: Fringe Benefits ° Schedule 4— Indirect Cost/Administrative Overhead UC/AO>Calculation )p Appendix A-4: Capital Improvement Project hC|P\ ° Schedule 1— Budget Exhibit � Schedule 2— Budget Justification Appendix A-5: Minor Residential Rehabilitation (K4RR) � Schedule 1— Budget Exhibit " Schedule 2— Personnel Gross Pay: Project ManaUonnent � Schedule 3— Personnel Gross Pay: Fringe Benefits � Schedule 4— Personnel Gross Pay: Construction Management � Schedule 6— Fringe Benefits: Construction Management � Schedule G—FY2D1S'3O16 Budget Justification 2015-04-21 Agenda Packet Page 150 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) # TqsklActivlty De WiptiO Completion Vote Recruit clients for the program. Conduct outreach and other activities for the purpose of recruiting clients. Ongoing throughout the project. 6/30/2015 2 Enroll clients in the program. Complete intake and other forms to assure that client is correctly enrolled in the program. Ongoing throughout the project. 6/30/2015 3 Prepare meals All meals will be prepared and individually packaged for delivery to the client. Ongoing throughout the project. 6/30/2015 �4 Deliver meals Meals will be delivered to the client on a daily basis with Sunday's meals delivered on Saturday. Ongoing throughout the project. 6/30/2015 Conduct a wellness check Wellness checks will be conducted for all clients at the time of each meal delivery. Ongoing throughout the project. 6/30/2015 6 Complete and submit reports Reports will be created and submitted on a monthly basis or as required. Ongoing throughout the project. 6/30/2015 Submit invoices and process payments. Invoices will be prepared and payments processed as required by CDBG. Ongoing throughout the project. — 6/30/2015 --6—/30/2016 Project Completion Final report and invoices have been submitted and all CDBG funding payments received. CDBG APPLICATION I PAGE 12 2015-04-21 Agenda Packet Page 151 Section 8: Identification of Prior Year CDBG and/or Federal Funds 2015-04-21 Agenda Packet CDBG APPLICATION I PAGE 12 Page 152 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. I If no, indicate the anticipated date of completion: I I 9.2. For CIP projects, Will. you be able to select and award a contract too general contractor within 90.calendar days from the CDBG contract execution date? If no; please explain 'why Q Yes ` 'Q No below: Click here to enter text. 9.3. For CIP projects, summarize the construction manager's relevant experience h slmilar federally funded projects Click here to enter text. 9.4. For: CIP projects, address the mitigation of any issues identified on the "Project 'Site Information "section (see Questions 8,8 to 8:16) with respect to lead hazards, historic Q! Yes' No Preservation,, asbestos, location in a flood plain, or other documented health and safety., problems. ;Were issues identified? If yes, identify each issue and the mitigation below: Click here to enter text. 9.5. For "CIP projects; the work completed must be maintained for a minimum of five years'after.the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintdlned. Click here to enter text. 9.6. For Public Facility Improvements which exceed $25,000, the faclity.shall continue to meet one of the national ob'ectives`and provide services to low /moderate income persons until five years after the expiration of the contract /MDU,with the City. Describe how you will comply with this HUD requirement: Click here to enter text. 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan: ` Click here to enter text. COBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 153 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is the facility agency - owned, City- owned, or Privately owned? Agency-owned � Indicate the property ownee(s): Click here to enter text. Is there currently *4 lien on the property? ❑ Yes ❑ No es El city-owned irilt icate your City "Real Estate AsSets,ftais '0 n'.,,, Click here to enter text. When *pire? (The leme;rqost nor'' �-rs 6jt�6,P�6posedpiqject,��: expire VvJthln &e years c6tnp etlon4atej C lick here to enter text. ❑No Is there . currently 1 a 11 lien on I the property? „, Yes No EJ Yes Privately owned R Indicate tine property owner(s): Does your ogehqy have flood insurance? When v0, f the lease, ,expire? (The leaSe must not . expire 1n f 7 6y:the proposed pro]eprs, c6rnpieu6'nl date. °` — 1sth6rit0ri6e'ht m th yd;Jon eproperty0,1 Yes Will there be demdfition, required? . ❑ Other Pro yl , eo Provide brief explanation. 9.10. ' Has the . pr6p I rt y. been i: designated or been determined for designation as 'a local, or historic site? if y6spl ea e describe q DY.es R,No Click here to enter text. 9.11.4s the .,buil U ',IOci7ted,onoHistot!Cl;ltee�r ging1strytt re L _J;Yes � "No Is the te” –] es FJNo Is the building /structure in.a Flood Zone? Y s ❑No Is the building1structure in. a Flood Plain? EJ Yes R �No Does your ogehqy have flood insurance? Y es ❑No Will there be demdfition, required? . LJ es 9.12.: List and .describe opy,. known , hazards e. g, s b es fqs, st6rdgq tanks . '' urde rgroundla p v&:&66ho - Click here to enter text. 9.113. CDBG APPLICATION I PAGE 14 2015-04-21 Agenda Packet Page 154 9.14. The questions below ask about zoning. If zoning information is not known, contact the City of Chula Vista's Development Service's .6epartment a (61 9) 691 -5101 to request assistance. What is the project structure'type? Residential 0 Commercial 0 Public facility Q Public right -of -way What is the current zoning.af the project site? Click here to enter text. Is the project ste'zoned eb � io: 'Olih, r the proposed activity? ❑ Yes I ❑ No If no, provide below on;expla"nation of efforts and a timetable to change the zoning or obtain a variance, Click here to enter text. 9.17: Forpublic Facility Im toyemtmts, what are the, hours of operation (days:of the week and hours of ,operation? Click here to enter text. 2015 -04 -21 Agenda Packet CDBG APPLICATION I PAGE 15 Page 155 z Lo rl bio m UT burft Lw 40 ICAL A"Ao f:b& cow% Tq eAuwLA lv�vrx ATF R R E q FT IF 0 i R SAN Ordfill D IEG 0 N�l + BAY B-1 Mist Churl ch wit &4 + I&Aj &,m &tj al W 1"40W + + + LOVV!ER OY".A' ,R E S E P% V n f R C? Ln 0 APPENDIX A-1: LIST 0F ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015-2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015-2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT YO 01 I SECURED UNSECURED TOTAL FY 2014-2015 CDBG Application Request from City of Chula Vista (Step 1) $12,000 7 �7%1 List Other Sources Below: (Step 2) HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG-R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% LocalFunds 0.00% Private Funds $118,500 47.07% Agency Funds $121,241 48.16% TOTALI $118,500 $133,241 100% TOTAL PROJECT BUDGETI $251,7411 zos'o+'z1 Agenda Packet Page 157 =v,r',^rnxr ADD /r AT] "^./^°""^.".""^^ Listof Securad Funding for CDBG City of Chula Vista Application'for Funding Zable Foundation $30,000 Birdwell Family Foundation, Inc. $25,000 Heller Foundation $5,000 Alice and Robert Price Family Foundation $15,000 Sempre SDG &E $10,000 The Turk Family Foundation $7,500 Bank of America $5,000 Highland Street Foundation $5,000 Garrett Patrick Shumway $5,000 Rivkin Family Fund 1 $10,000 Warren -Neely Foundation $1,000 Total $118,500 2015 -04 -21 Agenda Packet Page 158 APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY 2013 CY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) A. Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) 18,289 73,156 12,000 Compare Agency Cash Balance Available (Item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item Al 3,156 lAnalyze Results Page # Item Bi 12,0001 Difference- 61,156 1- if difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS, AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. 2015 -04 -21 Agenda Packet Page 159 FY 15 -16 CDBG APPLICATION I APPENDIX "A -2" SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE /REPAIR PUBLICATIONS /PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY): APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1 - BUDGET EXHIBIT AGENCY Meals -on- Wheels Greater San Diego, Inc. PROJECT Delivery of Meals to Homebound Seniors (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON - PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC /AO Expenses limited to 15% of Total CDBG Project Budget) TOTAL CDBG PROJECT BUDGET CDBG N/A N/A N/A 0 N/A N/A Page 1 of Percentage N /,& Lao 2015 -04 -21 Agenda Packet Page 160 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide . Positions providing non-direct services must be included in the indirect costs/administrative overhead (IC/AO) line item. The Total CDBG Salary fk Wages must match the Budget Exhibit form. Round off totals tu whole dollars. AGENCY Meals-on-Wheels Greater San Diego, Inc. PROJECT Delivery of Meals to Homebound Seniors PERCENT TOTAL POSITION TITLE GROSSPAY CHARGED SALARY & WAGES 1. List all positions charged against CDBG funding providing direct CDBGproject/client 3. List gross pay for each position listed. 3 List percent mf gross pay to be h d against CDBGfu di | / Pay Schedule (Check One) Monthly Biweekly Twice aMonth Page 2 of 5 2015-04-21 Agenda Packet ­75—ge 161 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Meals-on-Wheels Greater San Diego, Inc. PROJECT Delivery of Meals to Homebound Seniors (1) (2) (3) (4) (5) (6) AMT OF PERCENT POSITION TITLE FRINGE TITLE INSURANCE GROSS PAY CHARGED AMOUNT TOTAL CDBG FRINGE BENEFIT N/A T'List all POSITIONS Fcharged against ­CD`BGfunding providing direct CDBG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds, 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. JP4y Schedule (Check One) Monthly Biweekly Twice a Month 2015-04-21 Agenda Packet Page 3 of P-R.1--462 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 4-INDIRECT COST/ADMINISTRATIVE OVE0HEAg(IC/AO) CALCULATION The purpose of this form isto list the IC/AO being claimed against CDBG funding amount requested. The Total IC/AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Meals-on-Wheels Greater San Diego, Inc. PROJECT Delivery f Meals to Homebound Seniors (S) Total [D8GBudget N/A Percentage N/A (Must be equal or less than 1S96\ 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding-include detailed description of indirect use. 2. List total Agency budget for positon and/or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost/administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. | . Pay Schedule (Check One) Monthly Biweekly Twice a Month 2015-04-21 Agenda Packet Page 4 of Pa�e163 POSITION TITLE/LINE ITEM AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST/ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST/ADMINISTRATIVE OVERHEAD N/A (S) Total [D8GBudget N/A Percentage N/A (Must be equal or less than 1S96\ 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding-include detailed description of indirect use. 2. List total Agency budget for positon and/or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost/administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. | . Pay Schedule (Check One) Monthly Biweekly Twice a Month 2015-04-21 Agenda Packet Page 4 of Pa�e163 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY Meals-on-Wheels Greater San Diego, Inc. PROJECT Delivery of Meals to Homebound Seniors LINE ITEM Food & Packaging AMOUNT Detailed Explanation: Food and disposable containers for individually packaged meals 251,741 to be delivered to home of homebound seniors. Estimated cost per meal is $2.09. Total cost of the project for 220 unduplicated homebound seniors is $251,741. TOTAL $ 251,741 LINE ITEM AMOUNT Detailed Explanation: TOTAL $ LINE ITEM AMOUNT Detailed Explanation: ITOTAL $ *All line items must be justified in relation to CDBG-funded activities to be completed. Add pages as needed. Page 5 of 2015-04-21 Agenda Packet Page 164 CITY OF CHU AVISTA HOUSING DIVISION APPLICANT- CANT: SOUTH BAY COM M UNITY SEVI CES PROGRA MJ 17 UC'i SOUTH RAY FOOD MOGRA M Project Description: The South Bay Food Program includes Thursday's Meals (weekly hot meals), a community food distribution (operating out of 707 F Street, Castle Park Middle School), and SBCS' in -house Emergency Food Program for homeless and needy Chula Vista families and residents. Specific Use of Chula Vista Food, Supplies and Salaries Funding: Target Population: Low /Moderate Income Proposed Number Persons to Serve: Program Total Budget: $38,500 C. V. Cost per Client: Funding Request: $15,000 Prior Year Funding: FUNDING RECOMMENDED: 01If $33 (Cost is based on funding requested. Number of clients subject to change) $10,000 $10,000 2015 -04 -21 Agenda Packet Page 165 ��trt atti c CHUTA VISTA Project category: (check one only) ® Public service ❑Capital improvement Applicant Agency Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) Applicant legal South Bay Community Services Type of agency: ❑X 501(c)(3) I ❑Gov't. /Public ❑For Profit I ❑ Faith -Based ❑Other: project: 430 F Street, Chula Vista 91910 Total cost to complete project: 95- 2693142 Agency Address: ��$15,000 Agency Tax Identification #: 13202 Date of :September 1972 Agency Central Contractor (CAGE Code: 374Uo Incorporation: Registration# (http: / /www.cc .�ov) Agency Annual $ 30,672,495 Agency DUNS # 113407779 Operating Budget: Number of paid 1600 Number of volunteers: 750 staff.• Agency mission statement: BCS' mission is to provide children, youth, and families with services that reinforce the family's role in our community and assist individuals to aspire realistically to lives of self - fulfillment. I Project Title South Bay Food Program Project Description (Briefly describe your project /program): �he South Bay Food Program includes Thursday's Meals (weekly hot meals), a community food distribution (operating out of 707 F Street, and Castle Park Middle School), and SBCS' In -House Emergency Food Program, for homeless and needy Chula Vista families and residents in need of food services and sunnorts. Funding Request Total funding requested in this application 1$15,000 I Other funds already secured for ($23,500 1 (you will provide a detailed budget in Appendix C. ' project: 12402/12700 Total cost to complete project: �$38,500 Other funds not yet secured for ��$15,000 160 Quintard Street, Chula Vista 13202 project: Project Information If Project is a Public Service, will service be site specific? ®Yes ❑ No If your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? 430 F Street, Chula Vista 12402/12700 ❑X Yes ❑ No 707 F Street, Chula Vista 12500 ®Yes ❑No 160 Quintard Street, Chula Vista 13202 ❑XYes ❑No Although services are provided out of the locations listed above, they are available to anyone within the City of Chula Vista who is in need of food. 2015-04-21 Agendit Packet ft CDBG APPLICATION I P E 1 Section 1: Project Details (Max Score: 25 Points) ['The South Bay Food Program includes Thursday's Meals (weekly hot meals), a community food distribution (operating out of 707 F Street, and Castle Park Middle School), and SBCS' In -House Emergency Food Program, for homeless and needy Chula Vista families and residents in need of food services and supports. 1.2. Project start date: my 1, 2014 1 1 Anticipated end date: I June 30, 2015 1.3. Project's`days /hours of operation: I Too many to list here — see 1.12 below. 1.4. Project IZ I Public service category: (cneckoneonly) , ❑ Capital improvement and Public Facility Improvements 1.5 Project objective: (check one only) ® Suitable living environment ❑ Decent housing 110'Economic opportunity 1.6 Project outcome: (check one only) ® Availability /accessibility ❑ Affordability ❑ Sustainabllity 1.7 The following questions on individual clients and households to be served apply only to Public Service, land Minor Residential Rehabilitation projects: Will the project serve individual clients (IC) or households (HH)? I ® Individual clients ❑ Households Total unduplicated IC /HH served in 300 Annual cost per client /household: $50 1.8. CDBG Criteria: Which CDBG criterion` below does your proposed project meet? ® (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service orea(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ❑ (2) Limited clientele (select subpart below): ❑' (a) Special needs group (select benefit group from the list below): Homeownership Opportunities (homebuyer programs) ❑', (i) Abused children Community Enhancement (public facilities /spaces) ® '❑ (ii) Elderly persons 62 years or older ❑ (iii) Battered spouses ❑ (iv) Severely disabled — Census definition; documentation required ❑ (v) Persons living with HIV /AIDS �❑ (vi) Migrant farm workers '❑ (vii) Homeless persons (b) At least 51% of clientele to be served must be LMI. I❑ (3) Housing (select subpart below): ❑(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the goal appropriate to your project: ❑' Affordable Rental Housing Opportunities ❑' Maintenance and Preservation of Housing (rehabilitation activities) ❑, Homeownership Opportunities (homebuyer programs) ❑', Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons CDBG APPLICATION I P GE 2 1.10 Program Narrative: Explain below your proposed project and make the case why it should be awarded funding. The South Bay Food Program is the largest in Chula Vista, and currently coordinates a number of food distribution efforts: Thursday's Meals, are weekly prepared, hot meals available for homeless and needy individuals and families. Meals are prepared times each week and served by staff and volunteers including those from the International Christian Center, Chula Vista Church of God and Most Precious Blood. Feeding America's Metro Mobile Pantry, provides over 10,000 pounds of food /household items to homeless and low income individuals and families each month. Staff and volunteers break down pallets of food and create 30- 40 pound packages which include dry food, fresh produce, and non -food items like cleaning supplies, diapers and other household items. This program operates at 707 F Street, on the second Tuesday of the month from 5- 7 pm; and at 160 Quintard Steet on the third Wednesday of the month from 5 -7 pm. SBCS' In -House Emergency Food Program, is comprised of food from public and private drives as well as community donations, and allows those in need to receive both non - perishable food items and fresh produce on an as- needed basis. The South Bay Food Program serves low income families in predominately Western Chula Vista, including children, adults and senior citizens, many of whom are homeless or at -risk of homelessness. In addition to food, Food Program participants are provided with nutrition information, education and resources. They also have access to SBCS' wraparound continuum of services including emergency shelter, transitional housing and affordable housing; the Family Self- Sufficiency Program; as well as crisis intervention, employment assistance, children's services and assistance applying for benefits. The South Bay Food Program is more than just food — it provides families with the ingredients to prepare healthy and nourishing meals, along with the education and resources that they need to develop healthy, self - sufficient lifestyles. (Max Length for Questions 1.10 to 1.15: 2 Pages) 1.11. Explain how the proposed project addresses the goal selected: �he South Bay Food Program is designed to benefit the Chula Vista community, including low income families and individuals, by addressing issues in their living environment. The Food Program helps to make one of the basics od living, food, available and accessible to low- and moderate - income people, within the community they live. 1 The number of homeless and needy families and individuals, including seniors, in Chula Vista continues to increase, with dwindling food resources. Homeless and low income families struggle to feed themselves and their children with healthy and nourishing meals. The South Bay Food Program helps to provide families with food, education and resources that they need to develop healthy, self- sufficient lifestyles. The South Bay Food Program includes three main components: Thursday's Meals, Metro Mobile Pantry and In -house Emergency Food, all of which provide food to low- income and homeless families and individuals, and all of which are existing services. 2015-04 Z!AgendaPacket P 68 CDBG APPLICATION I P GE 3 1.14. How does your agency plan to tell the target population about the project /services? Information about the South Bay Food Program is advertised at the SBCS main agency, through flyers distributed to local Family Resource Centers, schools, the Chula Vista Community Collaborative, and through local partners including churches and other community service providers. 1.15. List a minimum of three outcomes for each individual service you are providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation, case management, etc.). 1. Food Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Provide low- income and homeless 300 Program Surveys families with access to hot, prepared meals. 2. Provide low- income and homeless 300 Program Sign -in sheets families with monthly access to non- perishable food items and fresh produce. 3. Provide 100% of food program 100% of those receiving food services Sign -in sheets, surveys, referrals participants with access to educational materials related to healthy eating, as well as access to agency -run self - sufficiency programs. 1.16. Will the project collaborate with other service providers in the community? If yes, list them ® Yes No and briefly describe the collaboration: SBCS works closely with the Ecumenical Council (18 congregations in the South Bay) as well as Feeding America, the San Diego Food Bank, and the Chula Vista Community Collaborative to cater to the food needs of low income and homeless families and individuals in the Chula Vista Community. 2015 04 21 Agenda Packet Pa 16 CDBG APPLICATION I P GE 4 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who will be the person responsible for the overall oversight of the proposed project? Name of person: ;Omar Calleros I Title of person: 'Department Director Relevant education: IB.A. Interdisciplinary Studies Telephone number: '(619) 420 -3620 Date first employed: 2014 2.2. Who will be the alternate person responsible for the overall oversight of the proposed project? Name of person: (Dina Chavez Title of person: ' Associate Director Relevant education: 'B.S. Business Administration 1 Telephone number: 1(619) 420 -3620 1 Date first employed. 11989 1 2.3 Who will be the person responsible for the day -to -day operations and management of the proposed project? Provide no more than two individuals: Name of person: Omar Calleros Title of person: ` (Department Director 1 Relevant education: IB.A. Interdisciplinary Studies Telephone number: 1(619) 420 -3620 1 Date first employed: 12014 1 Name of person: ; 'Gloria Ramirez 1 Title of person: Relevant education: JB.S. Accounting Relevant education: 1(619) 420 -3620 ' Telephone number: Date first employed: 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures and fiscal compliance? Provide no more than two individuals: Name of person: Elizabeth Iniguez Title of person: ;CFO Relevant education: B.S. Business Administration Telephone number: ;(619) 420 -3620 Date first employed: 11993 1 Name of person: 'Gloria Ramirez Title of person: ILead Staff Accountant Relevant education: JB.S. Accounting Telephone number: 1(619) 420 -3620 Date first employed. 11993 2015 04 Z!Agendal?aeket Pa 170 CDBG APPLICATION I P GE 5 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5. List the evaluation tools your agency plans to employ to track and monitor the progress of the project. Click here to enter text. 2.6. How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's "Playing by the Rules" Handbook)? SBCS receives multiple types of HUD funding, and as such has aligned its financial management policies, methods of procurement and contracting, property management, record - keeping and reporting policies, administration and program requirements, and required financial audits in compliance with HUD's "Playing by the Rules" Handbook. 2.7. Describe any unresolved ADA issues in the projector project office and how your agency plans to address them. (If the objective of the project is ADA rehabilitation, do not repeat the project description here.) Not applicable. 2.8. How many members does your Board of Directors have? 14 How many Board members are also members of the project's target population or reside in the project's target area? Indicate which ones in Appendix F. �8 2015-04-21 Agenda Packet CDBG APPLICATION P GE 6 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) All funds are managed by SBCS' Fiscal Department. The Fiscal staff includes the Chief Financial Officer (CFO): Elizabeth Iniguez, 3 Accounting Associates, 1 Accounts Payable Clerk, and 1 Fiscal Aide. The following are SBCS' fiscal procedures: Cash Disbursements: cash disbursements are prepared twice a month by our computerized accounts payable program. Payment is done for all authorized check requests. Where warranted, due to the significant amount of the purchase, approval from the Board of Directors is needed. Original supporting documents must be attached to all check request forms. After payment, all supporting invoices are stamped "paid" to avoid duplication of payment. All checks over $1,000.00 require two signatures, the CEO and a member of the Board of Directors. Pre - numbered checks are used on all disbursements. Numerical and physical control is maintained over blank checks as well as issued checks. Void checks are adequately mutilated and filed in numerical order with canceled checks. Cash Receipts: cash receiving is handled by the receptionist. She is in charge of opening all mail and logging in all checks received. The receptionist is not involved in any fiscal duties. Incoming cash receipts, primarily in the form of checks, are locked in a file cabinet until accumulation merits a deposit. The collection of cash is maintained by a separate cash receipt log. The Deposit is prepared by an Accounting Associate and posted to the general ledger by the Lead Accountant, maintaining discrete accounts for different funding sources. Periodic reconciliation of detailed cash receipt records to duplicate deposit slips, accounts receivables, and cash control accounts are prepared by personnel independent of cash functions. Payroll and Personnel: New employees are investigated before being hired. Wage and personnel policies are current and in writing. Current and complete personnel files are maintained. An adequate system is used to insure proper recording of hours and time. All salary and wage payments are made by check. An outside payroll company is responsible for processing payroll and printing appropriate payroll checks. All payroll checks are delivered to our office for review, and distribution to employees. The payroll account is reconciled by someone other than the person preparing the payroll and signing checks. Revenue, Billing, and Receivables: The CFO prepares all grant billings. Billings are done under reimbursement basis once a month and journalized as a receivable until the proper payment is made. The billings are done either on a preprinted form provided by the grantor or in -house prepared form. The CFO is in charge of monitoring the year -to -date expenses and comparing them to the annual budget. Under no circumstances will billings for a particular expense exceed the annual authorized budget. The fiscal department does a periodic analysis of receivables. Petty Cash and Cash On Hand: Petty cash funds are maintained on an imprest basis, with one individual responsible for the fund. They are not combined with other receipts. Responsibility for petty cash is separate from cash disbursements, receipts, and receivables functions. Limits exist on the amount for reimbursements out of petty cash. Supporting documents are checked and canceled at the time the fund is replenished. The fiscal department makes periodic and surprise counts of funds 3.2. Describe how your agency's Board of Directors exercises programmatic and fiscal oversight: South Bay Community Services' Board of Directors meets every other month, during which they receive programmatic updates, and are advised on other significant agency business. The Board of Director's reviews and approves all funding requests, quarterly budget updates and the annual report. The Board is comprised of a number of sub - committees including the Executive Committee and Audit Committee, whose members attend to agency policies, procedures and financial management. The Board also directly oversees the President and CEO, who has the authority to act on the agency's behalf. 3.3. Briefly describe; your agency's financial reporting system /accounting procedures, with relevance to the proposed project: The Chief Financial Officer and Fiscal Staff utilize generally accepted accounting procedures in handling disbursement of funds and maintaining fiscal records. SBCS successfully manages more than 60 Federal, State, County, and city grants, as well as Private Foundation funding. The agency is audited by an independent auditor on an annual basis, and has a history of clean financial audits. 701 S-04-71 Agenda Packet P e4 -2 CDBG APPLICATION I AGE 7 3.4. Briefly describe your agency's;, record keeping system, with relevance to the proposed project: Program Evaluation and Quality Management is an integrated process facilitated by the SBCS' Contract Compliance and Quality Assurance Department. The CCQA staff possess extensive experience with monitoring and evaluating service delivery, and they regularly review the conditions of each contract to ensure these conditions are being met correctly and with high quality. SBCS has written policies that address Privacy and Confidentiality and the Release of Information, and all program procedures are HIPAA compliant. Direct service staff will use various tools to measure program success including contact logs, sign -in sheets, client surveys and case notes. All confidential files are transported in confidential lock boxes from program sites to the main agency, and are maintained in locked secure file cabinets when not in use. 3.5. Briefly describe your agency's auditing requirements, including those for the proposed project: South Bay Community Services is audited by an independent auditor on an annual basis, and has a history of clean financial audits. 3.6. Briefly describe your agency's internal controls to minimize opportunities for fraud, waste, and mismanagement: In addition to the Fiscal Policies listed above in section 3.1, the CFO monitors the budget on a daily basis as receipts and debits are posted, as new grants come in, and as expenses and invoices are paid. There are regular meetings with the President and CEO to make sure funding streams are adequate for programs, and strategies are developed to apply for and acquire more funds as programs expand. Contracts, grants, and other major funding sources are accounted in separate departments to prevent overlap of expenses and maintain separate general ledgers for each funding source. This system facilitates the monthly monitoring of year -to -date expenses by funding source, and accounting for expenses to any particular funding source. CDBG funds will be managed in accordance with this agency policy. 9015-04-21 Agenda Packet Pa CDBG APPLICATION 1 P GE 8 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) South Bay Community Services (SBCS) is a dynamic 501(c)(3) organization and is the largest provider of social service and community development programs in San Diego County's South Bay. SBCS serves San Diego County's Southern Region, an area with a diverse population that is greatly affected by immigration, characterized by transience, low socioeconomic expectancy, high crime rates, intense gang activity, and substance abuse, making it difficult for them to find employment, affordable housing, and access community resources and services. SBCS was created by dedicated community members in 1971 as a drop -in center for drug abusing teens. Responding to evolving community needs and concerns, we have developed a wide range of integrated, bilingual, prevention, intervention, and treatment options for youth and families, including mental health counseling; the region's only permanent shelter and support services for homeless families, youth, and domestic violence victims and their children; transitional and affordable housing; drug & alcohol prevention and intervention; domestic violence prevention and intervention; community development; child abuse prevention and intervention; and extensive youth programming. SBCS is an experienced operator of food programs, and has been receiving CV CDBG funds and operating Thursday's Meals since July of 2003; Our Feeding America program has been in existence since August of 2010; We have been part of the San Diego Food Bank's Emergency Food Assistance program for families since March 2009; and SBCS' In -House Emergency Food Program has been in operation since we began sheltering homeless families in 1993 and has become a larger and more formally entrenched program every year since. 4.2. Has your agency received CDBG or other federal funds in any of the past three fiscal years (Fiscal Years 2012 -2013, 2012 -2013, 2013- 2014)? If yes, complete Appendix G for each of the ® Yes ' (Q No grants received for the three Fiscal Years 2012, 2013, and 2014. Click here to enter text. Section 5: Back -Up Plan (Max Score: 5 Points;) 5.1. Will your agency still implement this project should CDBG funds not be awarded? If yes, how ® Yes I0. No will the implementation be achieved? The need for food and food services has increased at a time when funding has decreased, so CDBG support of the South Bay Food Program is essential to sustain this much needed service within the community. If funded at an amount less than requested, we will continue to provide food, but will be forced to serve fewer families and individuals. 5.2. If funded, how will your agency continue this project if CDBG funds are not available in future years? Funding support for the South Bay Food Program is spread over a wide base of local, county, state, and federal agencies as well as individual donors, local corporations, and private foundations, to guard against program closure because of the loss of a funding source. This strategic formula will create sustainability over time through the leveraging of diverse funding sources, and limits liability and dependence upon one type of support. 701 G -04 -21 Agenda Parket Page 17714 CDBG APPLICATION I PAGE 9 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms in MS Excel. Choose the forms pertaining to your project category,`' Public service Capital improvement (see below): s this Capital Improvement ,�' No Yes ® All project categories must complete the following: Complete Appendices A -1, A -2, and A -3. If no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test ® Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits ■ Schedule 4— Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 — Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4 —Personnel Gross Pay: Construction Management ■ Schedule 5 — Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification CDBG APPLICATION I PA E 10 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) #i Task /Activity Description Completion Date _F1T lCoordinate volunteers olunteers are utilized to serve weekly hot meals through Thursday's Meals, and to assist with the creation and distribution of food packages for the Metro Mobile Pantry. On -going 2. � erve Hot Meals I (Coordinate and serve hot meals to individuals and families on Wednesdays at 5 pm and Fridays at 4 pm. IOn-going 3. Provide access to healthy food /recipes /education I Icoordinate and distribute food /produce /household items /recipes and nutrition information to families and individuals bi- monthly through the Metro Mobile Pantry on the second Tuesday of the month from 5- 7pm and the 3 d Wednesday of the month from 4 -6 pm. Ion -going I I i I I j CDBG APPLICATION I PAGE 11 2015 -04 -21 Agenda Packet Page 176 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agency name: South Bay Community Services 2. Project name: South Bay Food Program 3. Year of funding: ❑ Fiscal Year 2012 1 I ❑ I Fiscal Year 2013 ® I Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: ® CDBG ❑ HOME ❑ ESG ❑ Other (Indicate below) NSP 10 Click here to enter text. 5. Amount awarded: $10,000 6. Amount spent to date: 11$7,227 (12/31/14) 7. Amount reprogrammed to date: Iso 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): • Provide nutritious, nourishing meals, and /or access to food to 300 unduplicated low /moderate income homeless and needy people in the City of Chula Vista at various sites throughout the City; • At least 51% of those served are at or below 80% of the Area Median Income. 9. Indicate below the outcomes achieved: • As of 12/31/2014, 253 clients (both Chula Vista and non -Chula Vista residents) were surveyed, received nutritious, nourishing meals, and /or gained access to food; and • 100% of those surveyed were below 80% AMI. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: Not applicable. 1. Agency name: I ;South Bay Community Services 2. Project name: South Bay Food Program 3. Year of funding: I ❑ I Fiscal Year 2012 1 ® I Fiscal Year 2013 ❑ Fiscal Year 2014 4. Indicate the source of the federal fundina awarded to the prior proiect: ® CDBG I ❑ HOPWA ❑ ESG I ❑ HOME ❑ CDBG -R I JEJ HPRP I❑ NSP 10 Other (Indicatebelow): 5. Amount awarded: ;$10,000 6. Amount spent to date: x$10,000 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): • Provide nutritious, nourishing meals, and /or access to food to 300 unduplicated low /moderate income homeless and needy people in the City of Chula Vista at various sites throughout the City; • At least 51% of those served are at or below 80% of the Area Median Income. 9. Indicate below the outcomes achieved: • For FY 13 -14, 353 clients (both Chula Vista and non -Chula Vista residents) were surveyed, received nutritious, nourishing meals, and /or gained access to food; • For FY 13 -14, 97% of those surveyed were below 80% AMI. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: Not applicable. CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 177 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. For CIP projects, have the constructions plans and drawings been completed? ❑ Yes Ell No If no, indicate the anticipated date of completion: within 90 calendar days from the CDBG contract execution date? If no, please explain why ❑i 9.2. For CIP projects, will you be able to select and award a contract to a general contractor within 90 calendar days from the CDBG contract execution date? If no, please explain why ❑i Yes ❑ No below: Click here to enter text. 9.3. For CIP projects, summarize the construction manager's relevant experience on similar federally funded projects: Click here to enter text. 9.4. For CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions B.8 to B.16) with respect to lead hazards, historic ❑ Yes ; J❑ No preservation, asbestos, location in a flood plain, or other documented health and safety problems. Were issues identified? If yes, identify each issue and the mitigation below: Click here to enter text. 9.5. For CIP projects, the work completed must be maintained for a minimum of five years after the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintained. Click here to enter text. 9.6. For Public Facility Improvements which exceed $25,000, the facility shall continue to meet one of the national objectives and provide services to low /moderate income persons until five years after the expiration of the contract /MOU with the City. Describe how you will comply with this HUD requirement. Click here to enter text. 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan: Click here to enter text. CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 178 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is the facility agency- owned, City- owned, or privately owned? ❑ Agency -owned For building /structures constructed prior to December 31,1969: Indicate the property owner(s): Click here to enter text. Yes Is there currently a, lien on the property? ❑ Yes ❑ No Is the building /structure in a Flood Zone? ❑' City -owned No Indicate your City Real Estate Assets liaison: JClick here to enter text. Yes When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) JCllck here to enter text, If yes, indicate the age range of the children who will occupy the facility: Is there currently alien on the property? ❑ Yes I ❑ No ❑No ❑ Privately owned Indicate the property owner(s). IEJNo When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) Is there currently alien on the property? ❑ Yes ❑ No ❑' I Other Provide a brief explanation: 9.9. How old is the property /building in terms of years? Ryes Yes For building /structures constructed prior to December 31,1969: Has a lead hazard inspection report been issued for the facility? Is the building /structure located in a Historic District? Yes Addition size: No Has the facility been abated for lead, paint? Is the building /structure in a Flood Zone? Yes Yes No Will children occupy the facility? Is the building /structure in a Flood Plain? Yes No If yes, indicate the age range of the children who will occupy the facility: Click here to enter 9.10. Has the property been designated or been determined to be potentially eligible for I ❑;Yes ❑No designation as a local, state, or national historic site? If yes, please describe: Click here to enter text. 9.11. Is the building /structure located on a Historic Site? Ryes Yes []No If yes, specify the size in square feet: Is the building /structure located in a Historic District? ❑Yes Addition size: ❑No Is the building /structure in a Flood Zone? Yes ❑No Is the building /structure in a Flood Plain? ❑Yes ❑No Does your agency have flood insurance? ( ❑;Yes ❑No Will there be demolition required? Yes IEJNo 9.12. List and describe any known hazards (e.g., asbestos, storage tanks — underground /above ground): Click here to enter text. 9.13. Will the project result in an expansion of an existing facility? I El Yes I Ell No If yes, specify the size in square feet: Existing size: Addition size: CDBG APPLICATION I PAGE 14 2015 -04 -21 Agenda Packet Page 179 9.14. The questions below ask about zoning. If zoning information is not known, contact the City of Chula Vista's Development Services Department at (619) 691 -5101 to request assistance. What is the project structure, type? ❑ Residential ❑commercial ❑ Public facility ❑ Public right -of -way What is the current zoning of the project site? Click here to enter text. Is the project site zoned correctly for the proposed activity? ❑ Yes ❑ No If no, provide below an explanation of efforts and a timetable to change the zoning or obtain a variance: Click here to enter text. 9.15. Does the project require temporary /permanent relocation of occupants? I Dyes ❑No If yes, this project is subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Describe the relocation plans,' including timetable and notifications to occupants. List how many of the occupied units are:: (a) owner - occupied; (b) renter - occupied; or (c) businesses. Indicate whether temporary and /or permanent displacement is required. [NOTE: This will be for site information only. Relocation activities will not be eligible for funding with Fiscal Year 2013 -2014 CDBG funds.] Click here to enter text. NOTE: The project site must first be fully ADA- compliant before other construction activities can be implemented with CDBG funding. Click here to enter text. 9.17. For Public Facility Improvements, what are the hours of operation (days of the week and hours of operation? Click here to enter text. CDBG APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 180 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $15,000 38.96% List Other Sources Below: (Stec 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds $8,500 22.08% Private Funds 0.00% Agency Funds 0.00% In -Kind $15,000 38.96% 0.00 0.00 0.00 0.00 0.00% 0.00 0.00 0.00% 0.00% 0.00 TOTAL $0 $38,500 100% TOTAL PROJECT BUDGET $38,500 2015 -04 -21 Agenda Packet Page 181 FY 15 -16 CDBG APPLICATION I APPENDIX "A" APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) A. Multiply Agency Cash Balance by 4 = Cash available for project(s) 6/30/2014 CY List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) Page # 1,800,638 7,202,552 15,000 93,550 108,550 Compare Agency Cash Balance Available (Item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item Al 7,202,552 Analyze Results Item 131 108,550 1 Differencel 7,094,002 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATION $ AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST, 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION I APPEQVi'a -2" APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1- BUDGET EXHIBIT AGENCY South Bay Community Services PROJECT South Bay Food Program SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE /REPAIR PUBLICATIONS /PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY): (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON - PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET CDBG 4,800 1,296 6,096 8,904 m, 15,000 Page I/ of Percentage n 2015 -04 -21 Agenda Packet Page 183 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide direct project /client services. Positions providing non- direct services must be included in the indirect costs /administrative overhead (IC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT South Bay Food Program (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Youth and Family Associate 40,000 12.00% 4,800.0 TOTAL CDBG SALARY & WAGESI 4,800 1. List all positions charged against CDBG funding providing direct CDBG project /client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against CDBG funding. Pay Schedule (Check One) Monthly Biweekly Twice a Month Page Z of 6— 2015 -04 -21 Agenda Packet Page 184 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT South Bay Food Program (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Youth and Family Associate FICA 4,800 7.65% 367 Youth and Family Associate SUI 840 2.00% 17 Youth and Family Associate Pension 0.00% - Youth and Family Associate Health 7,056.00 12.00% 847 Youth and Family Associate W /Comp 4,800 1.47% 66 TOTAL CDBG FRINGE BENEFITI 1,296 1. List all POSITIONS charged against CDBG fitnding providing direct CDBG project /client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. One Monthly X Biweekly X Twice a Month Page of 2015 -04 -21 Agenda Packet Page 185 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the IC /AO being claimed against CDBG funding amount requested. The Total IC /AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT South Bav Food Proeram (1) (2) (3) (4) POSITION TITLE /LINE ITEM AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST /ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST /ADMINISTRATIVE OVERHEAD - (5) Total CDBG Budget 15,000 Percentage 0.00% (Must be equal or less than 15 %) 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding - include detailed description of indirect use. 2. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost /administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule (Check One) Monthly iC Biweekly _Twice a Month S ai't l - (` ,l 061,E 'l I �( Page � of 2015 -04 -21 Agenda Packet Page 186 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY South Bay Community Services PROJECT South Bay Food Program Detailed Explanation: *All line items must be justified in relation to CDBG- funded activities to be completed. Add pages as needed. Page of 2015 -04 -21 Agenda Packet Page 187 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: INTERFAITH SHELTER NETWORK OF SAN DIEGO PROGRAM /PROJECT: ROTATIONAL SHELTER NETWORK Project Description: The project will provide seasonal, night -time emergency shelter to homeless and low -to- moderate income families and individuals and provide services to assist individuals and families towards transitional or permanent housing. Shelter guests are referred to sub - contracted social service agencies for intake, screening, and on -going case management. Specific Use of Chula Vista Salaries and Benefits Funding: Target Population: Program Total Budget: Funding Request Homeless Individuals and Families k $216,437 $11,000 Proposed Number to Serve: C. V. Cost per Client: Prior Year Funding: FUNDING RECOMMENDED: $367 (Cost is based on funding requested. Number of clients subject to change) 0 $11, 000 $11,000 2015 -04 -21 Agenda Packet Page 188 t CI I6 iY eat 1STA Protect category (c>�eckoateottty} ® public service F Capital improvement Applicant Agency inTormatlon FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: .............. (CDBG Program Office Use Only) A-PA lXan #Iegal„A Interfaith Shelter network of San Diego Type of agency ®501(c)(3) ❑Gov't. /Public ❑For Profit ❑ with -Based ❑Other: X530 Camino del Rio North Suite 301, 95- 2630300 Agency Address Agency Tax ldentrfrcation # San Diego, CA 92108 1 - 1970 $ 652,196 'A 964841621 ,100 �o coordinate the efforts of participating congregations, social service agencies, and governmental programs in order to provide shelter and other resources to homeless individuals and families and enable those we serve to move toward self- sufficiency while respecting their dignity as children of God. Project Title Rotational Shelter Program Project Description (Briefly describe your project /program): he project will provide seasonal, night -time emergency shelter to homeless low -to- moderate income families and individuals and services to assist moving individuals and families towards transitional or permanent housing. Shelter guests are referred to sub - contracted social service agencies for intake, screening, and on -going case management. Fundine Reauest Total funding requested 1n this applrcatron 11,000 I C3th.er funds already secured for 33,337 WWI provide a rleta►led budget In Appendix C project Total cost to complete protect ;216,437 I Other funds not yet secured for ro ect 1172,100 Project Information 201.5-04-21 Agenda Parket plut' 4 CDBG APPLICATION I PAGE 1 Section 1: Project Details (Max Score: 25 Points) e project will provide seasonal, night -time emergency shelter to homeless 10- ow -to- moderate income families and individuals and services to assist moving individuals and families towards transitional or permanent housing. Shelter guests are referred to sub- contracted social service agencies for intake, screening, and on -going case management, and then vouchered into facilities at area churches and synagogues for shelter, meals and support. 12 Project startmate /1/2015 Anticipated end date 6/30/2016 13, ,Project`s dayshoursof operation M -F 8:30 — 5:00 for office. Shelters operate 5:30 p.m. — 7:00 a,m. Dec - Aprii 18 CDBG Criteria ,Which CDBG criterrgr►;, below:fdoe , pur ropased project meet? Y. p ❑ () f f 1 Area benefit; t least 51Y6 o residents within the targeted activity area are low to moderate income (LMI). Please rovide a ma identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ® (2) Limited clientele (select subpart below): Community Enhancement (public facilities /spaces) ® (a) Special needs group (select benefit group from the list below): ❑ (i) Abused children ❑ (ii) Elderly persons 52 years or older ❑ (iii) Battered spouses (iv) Severely disabled — Census definition, documentation required ❑ (v) Persons living with HiV /AIDS ❑ (vi) Migrant farm workers ® (vii) Homeless persons Ej (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): ❑() l a Single family must be 100% LMI f g y ( ) ; ❑(b) Multi -unit (must be 51 °° LM!) Affordable Rental Housing Opportunities ❑ I Maintenance and Preservation of Housina (rehabilitation activities) ❑ Homeownership Opportunities (homebuyer programs) ❑ Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate income Persons Agenda F ac a 1 190 CDBG APPLICATION I PAGE 2 10 Pragrum Ngrrbtive �xpla�n below �rour proposed pro�eet and make �-he case�vhy it should he awarded, funding The Interfaith Shelter Network Rotational Shelter Program is an emergency winter shelter program operated at congregational shelter sites located throughout the urban county from Oceanside to El Cajon to Chula Vista, Nestor and Imperial Beach inclusive. It addresses lack of support services, insufficient income, and lack of affordable housing by providing case management, transportation, training in career planning and budgeting, overnight shelter for up to eight weeks, showers, meals, and other essential needs. More than half of those we serve leave for more permanent housing, and more than half of the adults leave with a job or income to which they are entitled. In the South Bay, congregations host the program in Chula Vista, Nestor, Imperial Beach, National City and South San Diego. How long the program is open in each branch depends on how many congregations are willing to permit use of their facilities and provide 50 -150 volunteers to prepare meals, provide overnight supervision, and complete other tasks as needed. In the past several years, we have consistently served 240 -285 county -wide (25 -35 in the City of Chula Vista) shelter guests each season, between October and May. CDBG funds help provide the staff support, case management services, and shelter guest transportation that allows for the coordination of more than 10 congregations and social service agencies scattered to achieve these results. Experience has shown the program more successful, in that it keeps people in /near their neighborhood of choice where existing support systems may exist. Clients are referred to the program via 2 -1 -1 or as walk -ins to area agencies. Guests are pre - screened and monitored by local social service agencies with whom we contract. Each week, they must meet with a case manager at the contracted agency for that branch. The case manager decides, based on each guest's progress toward goals, whether or not they will be issued a voucher for an additional week of shelter. Congregational coordinators, all of whom are volunteers, are strongly encouraged to be in daily contact with each guest's case manager. Guests arrive each evening, are served dinner, provided showers on or off site, and sleep on donated cots or air mattresses. In the morning, they are given breakfast and a sack lunch before leaving for the day. School -age children are expected to remain enrolled and in attendance at the school they were at when the family became homeless. Guests may stay in the program for up to eight (8) weeks, with an option to stay longer on a case by case basis. The Rotational Shelter serves a distinctive niche in the continuum of care and is the only Emergency Shelter in Chula Vista. We serve the situationally homeless, those who are willing and able to move toward self - sufficiency within eight weeks. There are very few winter shelter beds available region -wide that provide case management for shelter guests, and there are few shelter beds available for those who are most able to help themselves, especially single men looking for work. It is difficult to verify residency for most of the participants, as they are homeless, and many do not report their prior zip -code as part of their intake procedures • For families, there is often a month or longer wait to be admitted to family programs locally or at the YWCA Cortez Hill program. The Rescue Mission's emergency nighttime shelter does not accept adult men including single fathers, fathers with custodial responsibilities, or couples without children. Some families must therefore choose between shelter for the mother and children and staying together, • Despite the vagaries of the economy, the Rotational Shelter has been consistent in its positive outcomes for those whom it serves. Now in its 28th season, the shelter, thanks to the work of our case managers and our shelter volunteers, has been able to move the majority of shelter guests into more permanent housing. The majority of the adults served leave with a job or income to which they are entitled. (Max length for Questions 1.10 to 1.15: 2 Pages) The Interfaith Shelter Network (ISN) Rotational Shelter program provides up to 12 shelter beds in the City (84 extra shelter beds county -wide) for up to seven (7) months during cold- weather season, from December through March or April, without building new shelters or hiring staff. ISN provides training and technical assistance to the 10+ congregations that provide shelter, meals and support using volunteers and the 1 -2 sub- contracted case management agencies that provide the screening and follow through to the Network's shelter guests. ISN staff coordinates the efforts of participating congregations, social services agencies and governmental programs, to provide shelter and food, case management and the supportive services needed to move toward self - sufficiency to homeless low to moderate income families and individuals. 2015-04-21 Agenda Packet CDBG APPLICATION 1 PAGE 3 Statistics from the Regional Task Force on the Homeless point -in -time count tell us that at least 8,500 people are homeless throughout the San Diego Region, with an enumerated homeless population in the City of Chula Vista of 505, 340 unsheltered in the City. Based on the point -in -time count, only 33% of the City's homeless population will be housed in a given night in temporary shelters or transitional housing programs. Homeless persons are unable to secure shelter each night which leads to higher rates of physical and mental health problems that city facilities and programs must deal with, as well as enforcement issues for area police and over - utilization of area hospital emergency rooms. This project shall provide emergency night -time shelter at various locations, utilizing congregational facilities located throughout the South Bay. A cumulative total of 1,000 bed nights of shelter (1 person in a shelter for 1 night equals 1 bed night) shall be provided to clients. Showers and other support shall also be provided to clients. In addition, case management services shall be provided, which consists of: 1) intake screening process; 2) establishing and evaluating client case plans that are designed to move them into a more permanent housing situation; 3) providing assistance to clients with obtaining permanent or transitional housing; and 4) assistance with obtaining employment and public cash benefits (i.e. CalWORKs, Supplemental Social Security income). Project services shall be provided to 30 -40 unduplicated homeless persons. Each client served shall be provided with up to S weeks of nightly shelter, as determined by progress on a mutually agreed case plan. Shelters are staffed by volunteers who provide meals and serve as overnight hosts. Case Managers shall provide clients with transportation, public assistance appointments, help obtaining identification cards and birth certificates. In addition, the subcontracted agencies shall provide follow -up case management to clients beyond the required eight -week stay. As these services are provided seasonally, operating December through March or April, they are considered new access to services not otherwise provided. Interfaith Shelter Network coordinates with 2 -1 -1 regarding available shelter beds and the appropriate referral methods. Additionally, ISN maintains a web -site that ranks highly under the search terms "homeless" and "San Diego ". Also, program staff networks with area social service collaboratives, including the South Bay Homeless Advocacy Coalition, Regional Task Force on the Homeless„ as well as the County's Community Action Partnership and HCD offices. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Up to 16 weeks of nightly shelter 30 individuals Monthly reports /HMIS 2. 50% will leave shelter for PH or TH 15 individuals Monthly reports /HMIS 3. 50% adults will leave with income 9 individuals Monthly reports /HMIS Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Intake Assessment 30 homeless men, women & children Case records held an agency site 2. Case Plan 30 homeless men, women & children Case records held on agency site 3. Shelter referral 30 homeless men, women -& children Monthly reports /HMl5 Page 192 CDBG APPLICATION I PAGE 4 Section 2: Agency Capacity (Max Score: 10 Points) Name of persan:.;; 00e Zilvinskis Title of person" Rotational Shelter Manager /Director of Operations :Relevant education` MS Systems Management, Navy Drug & Alcohol Counselor Program Telephone number.':' 619- 702 -5399 Dpie firsterriployed 1 November, 1995 Name ":afpersan frrisha Brereton Title of persan Executive Director relevant education Frmr CEO, Paradise Valley Hospital Foundation Telephane number " 619- 702 -5399 Date first employed 1 October, 2013 bate first employed - Name of persan "- Tanya Roome - Title of person" Rotational Shelter Coordinator Relevant education N BA Human Services, SD County Public Health Trainer Telephone number ,619 -702 -5399 bate first employed - bate-f rst erritiloved ,6 June. 2012 Name of person: Poe Zilvinskis I Title of persan Rotational Shelter Manager /Director of Operations Relevant edncatlan - MS Systems Management, Navy Drug & Alcohol Counselor Program Telephone number 619 -702 -5399 Date first employed ;', 1 November,1995 Name of person lJoe Zilvinskis Title of person. Rotational Shelter Manager /Director of Operations Relevant education ,MS Systems Management, Navy Drug &Alcohol Counselor Program <Telephone.number 619 -702 -5399 Datefirstemplayed 1 November, 1995 Name. of person ": risha Brereton Title of person .' Executive Director Relevant education Frmr CEO, Paradise Valley Hospital Foundation Telephone nrmber . 619- 702 -5399 bate first employed - 1 October, 2013 2015-04-21 Agenda Packet RAgP 19 3 CDBG APPLICATION I PAGES (Max Length for Questions 2.5 to 2,8: 1 Page) The Rotational Shelter Manager monitors project progress and is also responsible for submission of regular reports to the funder as well as required annual reports. As clients' intake and case management are subcontracted, those contractors maintain client files on their premises in accordance with their agency policies, which are generally stricter than administrative records. The Rotational Shelter Coordinator tasks subcontractors with the minimum required data collection that should appear in the client files, and includes client demographics, head of household information, household size, income level, race and ethnicity, as well as covered expenses, client progress towards goals, and client prior living situation. Network staff monitors subcontractor compliance through regular interface. Monthly case management reports are entered into an automated database for tracking and analysis of performance measures. 1. Case managers submit monthly reports to Rotational Shelter coordinator including number of shelter guests who are entered into the program, their length of stay, and their outcomes if they leave with a job or income and more permanent housing. 2. Weekly meetings of shelter guests with case manager during which progress toward increased income and more permanent housing is documented. 3. Congregational coordinators report daily to case managers regarding behavior, progress, and challenges they observe while guests are in the shelter. 4. Agency staff communicates regularly with case managers (usually daily) and Congregational Coordinators (usually bi- weekly) and conducts site visits of both agency facilities and shelter sites to track progress and receive feedback from constituents. The Rotational Shelter Manager and Coordinator monitor project compliance, including record retention required by 24 CFR 85.42, 24 CFR 570.503 (b)(2), and others listed in the Handbook. The Agency will subcontract with area case management agencies to enter and maintain electronic logs, and all applicable services and client demographic data on ServicePoint to provide HUD Annual Progress Report (APR) data on all unduplicated homeless persons complete with demographic, income, disability, and supportive services information as applicable. The Shelter Coordinator and /or the Outreach Coordinator perform site visits to the sub - contracted agencies to ensure record keeping is being done in an accurate and timely manner. No unresolved ADA issues noted. Interfaith Shelter Network offices are ADA compliant. �. _.. 2 8, Now many me "tubers does your Board of Yrectors ho"ve?;^ 11 Now many Board members are also members of the project's target populatron ar resrde in the project's "target areas lndieate to hich ores 7n Appenr lx F 12 20t5-04-21 Agenda Packet P CDBG APPLICATION I P GE 6 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) The general procedures for financial management are set forth in the Interfaith Shelter Network Accounting and Procurement Policies. The following steps apply specifically to CDBG contracts: Program Coordinator will generate check requests based on expenditures or claims from subcontractors based on contracted activities. Only eligible activities as laid out by the CDBG contract are allowable to be charged to the contract. Back -up documentation, such as a claim or receipts, accompanies the check request. The Coordinator will verify activities have taken place that were claimed, and will ensure the accuracy of the claim, making corrections as needed. Coordinator is also responsible for disbursement of payments to any subcontractors involved. Coordinator also prepares the claim for reimbursement for the CDBG contract payment based on the above expenditures. Claims are submitted based on the schedule set forth in the CDBG contract. The Executive Director will authorize payments based on the submitted check request, checking it for accuracy and eligibility. The Interfaith Shelter Network Director of Operations (D00) will produce payments and code the charges to the appropriate fiscal activity for the grant program from which the funds are derived. The DOO receives payment from CDBG funders, codes it to the appropriate source, and deposits the funds to the appropriate account. Payroll is submitted to an outside firm, and is based on bi- weekly time sheets, with activity attributed to appropriate cost centers to track billing accuracy of claims. Regular financial reports are distributed and summarized at monthly board meetings by the Treasurer of the Board. Board President and /or Treasurer is a signatory on both the Federal form 900 and State form 199. The Treasurer is a member of the finance committee, which meets monthly 10 times a year and reviews regular financial reports. Program oversight occurs through monthly reports by the Executive Director at the same monthly board meetings. The Interfaith Shelter Network operates on an accrual basis, and uses Quickbooks to track income and expenses for the agency. Separate accounts are set up for CDBG funds within the Chart of Accounts. All check requests pertaining to the project are generated by the Program Coordinator /Manager responsible for the project and tied to the Chart of Accounts. All requests for payment require the approval of the Executive Director to safeguard all such assets and assure they are used solely for authorized purposes. All checks for this project require two signatures regardless of the amount. Financial reports are generated each month and reviewed monthly. Accounting records including cost accounting records, are supported by source documentation. The Program Coordinator maintains the master contract file. Records for all agency expenses and deposits are maintained in a locked cabinet in the finance office. Financial records are maintained electronically with hard copy backup kept according to agency file retention policy in locked filing cabinet. Financial records are maintained for at least 7 years. 20H-04-2t Agenda Packet Pa a 195 CDBG APPLICATION I PAGE 7 Per OMB Circular A -133 (Audits of State, Local Governments, and Nonprofit Organizations), a single audit is not required by the agency. However, the Interfaith Shelter Network of San Diego has a full and complete financial audit conducted each year by an outside accounting firm. As a public benefit corporation, the ISN is also required to submit a Form 990 to the IRS. Additionally, a Form 199 is prepared and submitted to the State of California. All expenses require a check request and a vendor invoice if applicable. The check request must be signed by the requesting staff and approved by the Executive Director before payment is processed by the Director of Operations. All checks over $1,000 require two signatures, and in the case of the Rotational Shelter program, all checks regardless of amount must have two signatures. Credit cards are not used except for one specific to an office supply vendor. Petty Cash requires submission of invoice /receipt, and two signatures on the request (person submitting /person authorizing). There is no bill pay using online banking The Interfaith Shelter program uses specific account numbers in the Chart of Accounts to designate CDBG funds. Requests for payment must cite the Chart of Accounts per line item in the approved CDBG budget. Income and expenses that pertain to the CDBG funds are clearly noted on check requests, deposits, and financial reports, and are differentiated from expenses charged to other funders or to Agency funds. Monthly financial reports are prepared by an independently contracted bookkeeper. There is a monthly review of financial reports generated each month by Agency staff, the Executive Director, and a member of the Board, usually the Board Treasurer 26-15-04-21 Agenda Packet CDBG APPLICATION '1 E Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) Throughout its 28 years of providing the above services, the program has sheltered 8,700 homeless people for 228,000 bed nights County -wide using the model above. In the South Bay area, more than 350 homeless people were sheltered for over 14,000 in the last 11 years through this program. Over that time, more than 50% left our program for transitional or permanent housing County - wide. Over that time, more than 50% of the adults left with a job or income to which they were entitled County - wide. 4 2 Has your agency received CDBG or other federal funds ►n any of fhe past three fiscal years (Frscal Years 2012 20 0132 13, 2012 2; m f o grants received for thethree Fiscal Years 2D12, 20 13, and 2014: .....:: Click here to enter text. Section 5: Back -Up Plan (Max Score: 5 Points;) 5 1 tNr1l your agencystrll implement thrs;: protect should CDBG funds not be awarded? If yes, haw writ the ►:rnplementatiar� be gchtelied? s ,❑ Ye No If unable to secure funding to meet the basic operating costs, service levels will decrease commensurate with the level of funding. As the program is County -wide, services that would have been provided in the city may be diminished. The Rotational Shelter Program secures financial support from various sources that include the County of San Diego, City of Chula Vista, County ESG, private grants, Cities of San Diego, Oceanside, and San Marcos, foundations, and individual donations to meet operating costs. if funded and future funding to meet the basic operating costs is not available, service levels will decrease commensurate with the level of funding. Depending on the level of support from non- governmental sources, this may mean a decrease in the length or amount of shelter provided in the City of Chula Vista, thus increasing the need for such services throughout the City from other programs, 2015-04-21 Agenda Packet - Pagp 197 CDBG APPLICATION I PAGE 9 Section 6: Detailed Budget (Max Score: 10 Points) Complete the'attachi? detd1fed bud et. Arms 1n MS Excel Choose the orms pertalr rng to;yo „ur profeci category g f Public service Complete Appendices A -1, A -2, and A -3. Capital improvement (see be] EJ No I If no, complete Appendices A -1, A -2, and A -4. 0 Yes If yes, complete Appendices A -1, A -2, and A -5. • Al project categories must complete the following: ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test • Depending on the categ of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) • Schedule 1— Budget Exhibit • Schedule 2 — Personnel Schedule: Gross Pay • Schedule 3 — Personnel Schedule: Fringe Benefits • Schedule 4— Indirect Cost /Administrative Overhead (IC /AO) Calculation • Schedule 5 — Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) • Schedule 1— Budget Exhibit • Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) • Schedule 1— Budget Exhibit • Schedule 2 — Personnel Gross Pay: Project Management • Schedule 3 — Personnel Gross Pay: Fringe Benefits • Schedule 4 — Personnel Gross Pay: Construction Management • Schedule 5 — Fringe Benefits: Construction Management • Schedule 6 — FY 2015 -2016 Budget Justification 20t5-04-2t Agenda Packut C©BG APPLICATION ft V & Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) 1 j Solicit schedule input 'Solicit schedule input for upcoming shelter season my 2015 from participating congregations for sequential dates 2 Contract case management agencies Recruit agencies for sub- contracting to provide intake, August 2015 referral, and on -going case management services. ,3 Develop schedule Develop schedule for upcoming shelter season using �4ugust 2015 input from participating congregations Prepare Congregation Orientation Packet ,Review, revise, and prepare packet materials for August 2015 coordinators to use at their congregational sites. 5 ;Recruit workshop volunteers (Recruit & re -train volunteers to provide Career Planning �'On-going and Budgeting workshops for shelter guests t6 ,Case Management Materials IReview, revise, and prepare packet materials for case September managers to use in conducting sub - contracted services 2015 [7 Conduct Case Management Training Conduct training of all sub - contracted agencies, September focusing on program eligibility & procedural compliance 2015 ;8 Conduct Congregational Coordinator Conduct training of shelter volunteer congregational September Training coordinators covering multiple topics as needed, 1 2015 T-9--workshop Scheduling & Training {Conduct training, schedule and elicit commitments for September workshops for Career Planning & Budgeting volunteers. 2015 10 Congregation Orientation 'Conduct orientation meetings at each geographic loctober 11 F Opening, Operation branch to confirm shelter schedule, contacts, rules, 2015 Shelter and ;Coordinate with assigned Congregational Coordinators IDec 2015 - Coordination and case managers daily regarding shelter opening, April 2016 bed count and availability, update 2 -1 -1 and other artners 12 Shelter maintenance ,Conduct evening shelter site visits. Regular contact with Dec 2015 - shelter congregational coordinators regarding shelter. I April 2016 13 Facilitate Workshop presentation Coordinate between shelter providers and workshop Dec 2015 - volunteers for the presentation of workshops at shelter April 2016 114 Case Management Monitoring ,Conduct site visits to sub - contracted case management `Dec 2015 - agencies to ensure contract compliance April 2016 15 Close shelters and Conduct Wrap -Up ,Conduct wrap -up meeting to evaluate season for May 2016 sessions improvements /corrective action T167 Compile data Compile data regarding services, outcome and results, Imarch to data accuracy, provision of data for City CAPER. I June 2016 I 17 'Recruit new congregations I 'Recruit new congregations to participate as host sites Ongoing CDBG APPLICATION I PAGE 11 2015 -04 -21 Agenda Packet Page 199 Section 8: Identification of Prior Year CDBG and /or Federal Funds ? Agency mile ;Interfaith Shelter Network of San Diego 2 Project name Rotational Shelter Program 3 Year of fundrng ❑ Fiscal Year 2012 ® Fiscal Year 2013 ❑ Fiscal Year 2014 ® CDBG ❑ PWA ❑. ; ESG ❑ HO ME ❑ CDBG R jH0 ❑ RP ❑ NSP ❑ Other (indicate below): 50 Provide shelter, case management, transportation to 25 LM total homeless people (10 from the City of Chula Vista) , with 50% of guests leaving for more permanent housing. Provide 15 weeks of shelter utilizing congregational volunteers and facilities. An area social service agency will provide case management with weeklv follow -uo. Provided shelter, case management, transportation to 35 people total homeless (20 Chula Vista residents), with 85% of guests leaving for more permanent housing. Provided 18 weeks of shelter utilizing congregational volunteers and facilities. An area social service agency provided case management with weekly follow -um N/A CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 200 CDSG APPLICATION J PAGE 13 2015 -04 -21 Agenda Packet Page 201 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9 3 "For CIP p p. ❑ "No rofeets, have the constructions laps aril cirawirgs beers completed? ❑ Yes If no, indicate the anticipated date of completion: I LL 9 2 For CIP protects, will you be able to select and award a contracto a general contractor wrthtn 96 calet?dar days from the GDBG contract execution tlate? if no, please explarrl why ❑: Yes ❑ No below ;`. '� ,❑ Click here to enter text. „FOr,cip protects, summarize the ""construction managers relevar # experrence;on srmrlprfederallyfunded pro.�ects Click here to enter text. 9 4 l or CIP protects, address the rnrtrgaton of any issues identified on the "Protect Srte Informat ion "section (see Questrans:6 S to 816j mirth respect to lead hdzards, historic ❑: Yes ❑ iVa reservatron, "asbestos, location rn a: loud lain or otherifocurriented health and sa et P p �.; :. f '� . problems," Were issues identified? ifyes, identify "each issue and the mrtlgatior below: Click here to enter text. 9 For GIP protects, the work romp, leted must be mar itt. far a 1;hinrmum of five years after the termination of a" reement lath the " Cis o Chula 1/rsta..:Please des' y f , , ca. e'how the ikork;tnrrll be maintained Click here to enter text. 9 fi For Public Paciltty lrnprovements ayhich exceed $25,OOp; the fdcihtysball continue to meetone of the naronal obtectrves and.provide services #o "low /moderate income persons until five years after the expiration of the contract /MO.0 with the Git Describe haw ou wd1 cam 1 �vlth this HUD re urreriae y y p y q nt Click here to enter text. 9.7 " "For CIP protects' #hat need occupants to be relocated, describe" your agency's relocation plan': Click here to enter text. CDBG APPLICATION l PAGE 14 2015 -04 -21 Agenda Packet Page 202 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) Yes JU No Yes No Yes No lick here to enter 91(t Has the property been! -, ggrrated or been determined to `be potentrallyelrgrbletor des! Hatton as a locat:40t. or nationastoric slte� i 9. f yes; please.descrme the facrlrty agency cswnetl,, City ouined, or privately owned?„ - .. .. ❑ Agency -owned .....: ❑No iraircate the property owner(sj Click here to enter text. ; Addition ion,,,.ize: ❑Yes is there currently a Iren on the praperty� ❑ Yes ❑No ❑ No ❑Yes ❑No ` is the burld!►ig %structure rn d "Flood Plain? " ;'. ,❑ City -owned ❑'No Indicate your Crty Beal Estate Assets lraisott ,Click here to enter text. When will the lease expire trhe tease must not ; expire wrthrn'five years of the proposed project`s, i �Click here to enter text. INrll there be demolition required? . -� - tor» ietion.doie. "# ❑Yes is there currently alien on the property? ❑Yes '❑ No ❑ Privately owned lnclrcate'the property owner61 When Inil! the lease ecprre jrheleasemusrnot expire w- hrn'five yeaCs of the proposed profect's com letron doter !s tlt;ere= currently'a Iran "on the property ?" D. Yes ❑ No ❑ Other Prow e a brief expianatroi7 Yes JU No Yes No Yes No lick here to enter 91(t Has the property been! -, ggrrated or been determined to `be potentrallyelrgrbletor des! Hatton as a locat:40t. or nationastoric slte� i 9. f yes; please.descrme Yes ❑ Click here to enter text. 911 =ls the building /structure located on a Historic Site? ❑Yes ❑ No Ifyes, specify the size in square le, ❑No IS,. the 'U Mg, located rn a Historic District? ; Addition ion,,,.ize: ❑Yes ❑No Ts.the building %structure rn d flood zone� ; ❑Yes ❑No ` is the burld!►ig %structure rn d "Flood Plain? " ;'. ❑Yes ❑'No floes your agency have flood lnsuraptte? ❑Yes ❑No INrll there be demolition required? . -� ❑Yes ❑No 912_ List_anddescrlle grryknown hazards'(e.g.; asbestos, storage tar7ks untlergroind /above ground) " Click here to enter text. 13 "Wrl! the projectresult in n eon o nn a g xap _ Yes ❑ No Ifyes, specify the size in square le, size ; Addition ion,,,.ize: CQBG APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 203 Click mere to enter text. CDBG APPLICATION i PAGE 16 2015 -04 -21 Agenda Packet Page 204 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1); Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $11,000 5.08% List Other Sources Below: (Step 2) HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00/ San Diego Housing Commission $75,000 34.65% State Funds 0.00% County Funds $33,337 $25,000 26.95% Local Funds $22,100 10.21% Private Funds $17,500 8.09% Agency Funds $32,500 15.02% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00 TOTAL $33,337 $183,100 100% TOTAL PROJECT BUDGET $216,437 2015 -04 -21 Agenda Packet Page 205 FY 15 -16 CDBG APPLICATION I APPENDIX "A" Interfaith Shelter Network APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements, FY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) (A. Multiply Agency Cash Balance by 4 = Cash available for project(s) 2013 CY List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) 2013 Page 4 254,545 1,01.8,180 11,000 000 mpare Agency Cash Balance Available (item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item A 1,018,180 Analyze Results Item 131 11,000 1 Difference 1,007,180 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECTMEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATION AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REgLIEST. 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION I APPENO'e M62" AGENCY PROJECT SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE /REPAIR PUBLICATIONS /PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY): APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1 - BUDGET EXHIBIT Interfaith Shelter Network of San Diego Rotational Shelter Pro .Rram (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON - PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC/AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET CDBG 7,968 632 8,600 2,400 2,400 Percentage t7 11,000 Page 1 of 5 2015 -04 -21 Agenda Packet Page 207 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide direct project /client services. Positions providing non - direct services must be included in the indirect costs /administrative overhead (IC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY interfaith Shelter Network of San Diego PROJECT Rotational Shelter Program (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Rotational Shelter Manager/Director of Operations 50,800 9.33% 4,739.5 Rotational Shelter Coordinator 34,600 9.33% 3,228.2 TOTAL CDBG SALARY & WAGES 7,968 .. 1. List all positions charged against CDBG funding providing direct CDBG project /client activity, 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against CDBG funding. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 2 of 5 2015 -04 -21 Agenda Packet Page 208 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Interfaith Shelter Network of San Diego PROJECT Rotational Shelter Program (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Rotational Shelter Manager/DOO Health/Dental/Vision/Life 498.00 50,800 9.33% 46 Rotational Shelter Manager/DOO Social Security 3,050.00 50,800 9.33% 285 Rotational Shelter Manager/DOO Medicare 730.00 50,800 9.33% 68 Rotational Shelter Coordinator Social Security 2,025.00 34,600 9.33% 189 Rotational Shelter Coordinator Medicare 470.00 34,600 9.33% 44 TOTAL CDBG FRINGE BENEFITI 632 1. List all POSITIONS charged against CDBG funding providing direct CDBG project /client actiN ity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 3 of 5 2015 -04 -21 Agenda Packet Page 209 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the IC /AO being claimed against CDBG funding amount requested. The Total IC /AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Interfaith Shelter Network of San Diego PROJECT Rotational Shelter Program (1) (2) (3) (4) POSITION TITLE /LINE ITEM AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST /ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST /ADMINISTRATIVE OVERHEAD - (5) Total CDBG Budget 11,000 Percentage 0.00% (Must be equal or less than 15 %) 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding - include detailed description of indirect use. 2. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost /administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Page 4 of 5 2015 -04 -21 Agenda Packet Page 210 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY Interfaith Shelter Network of San Diego PROJECT Rotational Shelter Program LINE ITEM Consultant Services AMOUNT Detailed Explanation: Case Management Services 1,200 1,200 Client Transportation TOTAL $ 2,400 LINE ITEM AMOUNT Detailed Explanation: TOTAL $ - LINE ITEM AMOUNT Detailed Explanation: TOTAL $ - *All fine items must be justified in relation to CDBG- funded activities to be completed. Add pages as needed, Page 5 of 2015 -04 -21 Agenda Packet Page 211 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: FAMILY HEALTH CENTERS OF SAN DIEGO PROGRAM /PROJECT: KIDCARE EXPRESS MOBILE MEDICAL UNIT Project Description: The program provides high quality primary healthcare to low /moderate income persons including homeless individuals and families. The MMU is a licensed medical clinic that provides immunizations, illness management, and health screenings, thereby eliminating financial, cultural, linguistic and transportation barriers to preventative healthcare. Specific Use of Chula Vista Salaries and Benefits Funding: Target Population: Program Total Budget: Funding Request: Low /Moderate Income Proposed Number Persons to Serve: L I —"M $1,047,220 C. V. Cost per Client: $30,000 Prior Year Funding: FUNDING RECOMMENDED: 4,500 $6 (Cost is based on funding requested. Number of clients subject to change) $13,600 $27,000 2015 -04 -21 Agenda Packet Page 212 C MISFA HU V Project category: (check one only) r;J Public service El Capital improvement Applicant Agency information FY 2015-2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) Applicant legal Family Health Centers of San Diego (FHCSD) Type of agency: 0501(c)(3) ❑Govt./Public E]ForProfit 111 Faith-Based ❑0ther: project: 823 Gateway Center Way Total cost to complete project: 95-2833205 Agency Address: $1,047,220 Agency Tax Identification #: Date of !1970 Agency Central Contractor 42DT4 Incorporation: Registration# (http://www.ccL.gov) Agency Annual $ $140,543,960 02053-1893 Operating Budget: Agency DUNS # Number of paid 11,221 1 '90 Number of volunteers: sta ff: Agency mission statement: Family Health Centers of San Diego's mission is to provide caring, affordable, high quality healthcare and supportive services to everyone, with a special commitment to uninsured, low income and medically underserved persons. Project Title F—Xicicare Express Mobile Medical Unit (MMU) Project Description (Briefly describe your project/program): The MMU program provides high quality primary healthcare to low and moderate income persons, including homeless individuals and families. The MMU is a licensed medical clinic that provides immunizations, illness management, and health scrppninps. thereby eliminating financial, cultural, lingui-tir. and transnortatinn harriers to nrpvpntivp healthcare Funding Request Total funding requested in this application $30,000 Other funds already secured for $0 (you will provide a detailed budget in Appendix C. Is Census Tract designated as a Low /Moderate Income CT? project: Total cost to complete project: �$1,047,220 Other funds not yet secured for $1,047,220 project: Project Information If Project is a Public Service, will service be site specific? El Yes ZNo if your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? ❑Yes ONO ❑Yes E] No ❑Yes ENO CDBG APPLICATION I PAGE I 3 2015-04-21 Agenda Packet Page 213 Section 1: Project Details (Max Score: 25 Points) 1.1, Provide a concise description of the proposed project/program. If the project /program consists of a variety of activities, you must include all (i.e. food, case management, etc.) The MMu program provides high quality healthcare to low and moderate income persons, including homeless individuals and families. The MMu is a licensed medical clinic that provides immunizations, illness management, and health screenings to patients, thereby eliminating barriers to preventive healthcare, and improving life in Chula Vista. 12. Project start date: my 1, 2015 !, Anticipated end date: dune 30, 2016 1.3. Project's days /hours of operation: I Monday through Friday, 8am to 5pm, varying by day and location 1.4. Project Public service category: ' (check one only) I❑! Capital improvement and Public Facility Improvements 1.5 Project objective: (check one only) ® Suitable living environment Annual cost per clientjhousehold: Decent housing ❑ Economic opportunity 1.6 Project outcome: (check one only) ® Availability /accessibility (i) Abused children =Affordability I JLJ Sustainability 1.7 The following questions on individual clients and households to be served apply only to Public Service, and Minor Residential Rehabilitation projects: Will the project serve individual clients (IC) or households (HH)? ® Individual clients I ❑'' Households Total unduplicated ICfHH served in 4500 Annual cost per clientjhousehold: 11$6.66 1.8. CDBG Criteria: Which CDBG criterion below does your proposed project meet? ❑' (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. if your project serves all the residents of a given area, such as projects related to a community center/public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ® (2) Limited clientele (select subpart below): ❑'i F1 (a) Special needs group (select benefit group from the list below): Community Enhancement (public facilitiesfspaces) ® 01' (i) Abused children ❑! (ii) Elderly persons 62 years or older Q (iii) Battered spouses ❑' (iv) Severely disabled — Census definition; documentation required ❑, (v) Persons living with HiV /AIDS ❑'' I (vi) Migrant farm workers LJ I (vii) Homeless persons ® (b) At least 51% of clientele to be served must be LMI. (❑ (3) Housing (select subpart below): Q(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the goat appropriate to your project: ❑' Affordable Rental Housing Opportunities ❑' Maintenance and Preservation of Housing (rehabilitation activities) ❑'i Homeownership Opportunities (homebuyer programs) F1 Community Enhancement (public facilitiesfspaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons CDBG APPLICATION I PAGE 2 4 2015 -04 -21 Agenda Packet Page 214 11. 10 Program Narrative: Explain below your proposed project and make the case why it should be owardedfunding. -1 With City of Chula Vista 0BGsupport, Family Health Centers of San Diego (FHCSD) will continue tooperate the KidCare Express Mobile Medical Unit (MMU) program which provides high quality, culturally competent primary healthcare to low and moderate income (ILIVII) individuals, as well as the medically underserved. Program clients include people experiencing homelessness; public housing residents; people with mental health and substance abuse issues; and at-risk children, youth, and adults. As noted in section 1.1I the South Bay, which includes the City of Chula Vista, leads the county hn high rates ofchronic and infectious diseases. Beyond this demonstrated community need for health services, UN| persons bear the brunt ofhealth disparities due to social determinants of health such as homelessness, food insecurity, low levels of education, and lack of health insurance coverage which create barriers to accessing traditional health services. iIVI| residents often have difficulty obtaining healthcare due to transportation barriers, language and cultural barriers, and not being able to take time off from work tngotoaclinic. Among people experiencing homelessness, these challenges are further exacerbated because even with good healthcare, being homeless is not conducive to healing or preventative care because it does not provide a place of physical safety from which to get proper sleep and nutrition or take medications regularly. FHCSD's MMU program overcomes these challenges by eliminating financial, cultural, linguistic, and transportation barriers to care by bringing much needed medical services to LIVII and medically underserved people where and when they need them. The MMU program consists ofafleet of three 4Ufoot long converted buses that operate as fully-licensed medical clinics on wheels. In the past, CDBG funding has supported only one MMU (MMU #3), however this year we propose to support all three units with CDBG funds because the entire fleet offers operating hours at sites in Chula Vista. By expanding funding across the three units, we aim tu triple the number of patients served. The goal of the MMU program is to increase access to primary healthcare. Services offered aboard the MMUindude immunizations, well checkups, preventive care, illness management, health screenings, pregnancy tests and gynecological exams, and referrals to other supportive services. All patients served by the program are screened for health insurance coverage. Uninsured patients who are eligible for coverage are offered application assistance. We have been providing healthcare aboard our MyWUs throughout San Diego County since 199O. FHCSD collaborates with over 400 health, educational, and social service agencies to deliver primary healthcare and supportive services to ILMI and medically underserved people, including homeless individuals, children, youth, and adults. According to the 2014 Point In Time Count conducted by the Regional Task Force on the Homeless, there are 853 homeless individuals in the South Region (an increase of19% since 20l3). Of these, S9Y6(5U5 individuals) are found in Chula Vista. These individuals include military veterans, people with severe mental illness, those struggling with chronic substance use, people living with HIV/AIDS, and those affected by domestic violence. At FHCSD's two Chula Vista fixed-site clinics, Rice Family Health Center and Chula Vista Family Health Center, we served 1,241 individuals who met the federal definition of homelessness through 5,083 encounters in 2014. As the lead agency for federal Health Care for the Homeless services in San Diego, we know that homeless individuals and families often lack access to affordable healthcare and are often underserved, Our agency collaborates with community partners throughout the county like South Bay Community Services, South Bay Homeless Advocacy Coalition, and Regional Task Force on the Homeless to provide respectful, culturally competent, and high quality services to people experiencing homelessness. VVe also work with the Chula Vista Elementary School District and the Sweetwater Union High School District toprovide MMU services to students and their families on campus. We currently provide mobile healthcare on a regular basis throughout the school year at Castle Park Elementary, Castle Park Middle School, Vista Square Elementary, and Feaster Charter School. To increase access to healthcare for young children and their families, in 2014 we added Episcopal Community Services Head Start to the program. In addition, the MMU program partners with several nonprofit mental health and substance abuse recovery agencies to deliver primary healthcare at sites throughout the South Region. In Chula Vista, we partner with South Bay Regional Recovery Center to deliver healthcare to residential clients. In addition to being a vital community program that provides medical services to people in Chula Vista where and when they need them, our MMU also serves as a conduit to the broader system of care. MMU staff routinely assist patients in establishing a primary medical care home at Rice Family Health Center, Chula Vista Family Health Center, or other clinics in cDBs APPLICATION | PAGE y 5 2015-04-21 Agenda Packet Page 215 the area. By linking MMU patients to a medical home, patients are poised to experience better health outcomes through continuity ofcare. FHCSD has a proven track record of providing K1MU services to vulnerable popu|ationcVVearethe|arges Federally Qualified Health Center in the county, making us a critical provider of safety net healthcare—and we were one of the first clinics in the state to provide mobile medical care to low-income people. Through our skilled staff, well cultivated partnerships, effective approaches, and a robust infrastructure, our program is able to demonstrate success through measurable outcomes. Our MMU has been credited with community accomplishments such as improving attendance at elementary schools, delivering life-saving care, and reducing inappropriate use of local emergency rooms. Every time an indigent person receives care at a local emergency room, the hospital loses at least $455. That's just $42 shy of FHCSD's cost of caring for the same patient for an entire year! The profound impact of the MMU program to increase access to healthcare and improve the living environment for UN| people living in the city is best illustrated in the recent story of one of our client families. Mary (name changed), a homeless woman, brought her four children to the MMU which was located onsite at her shelter. The children received annual check- ups and vaccinations. With the children's vaccination records in-hand, Mary was then able to enroll her children in school. Next, working in collaboration with one of our partner organizations, Mary received a package of emergency food assistance to help bridge the gap until her CalFresh application was approved. Additional collaborating social service agencies are helping her with employment, permanent housing, and education. Through the MMU program, and coordinated referrals with our partners, in just one day this motivated woman was able to obtain healthcare, enroll her children in school, and receive application assistance, food, and a variety of other support services to help her whole family on their path toward self-sufficiency, housing, and economic opportunity. Mary's story is just one example, among many, of the important role the MMU program plays in improving residents' health and quality of life in Chula Vista, the South Bay, and throughout San Diego. 1, coaa APPLICATION | PAGE v n 2015-04-21 Agenda Packet Page 216 (Max Length for Questions 1.10 to 1.15: 2 Pages) 1.11. Explain how the proposed project addresses the goal selected: The MMU program improves life in Chula Vista by increasing access to healthcare for LMI, and medically underserved persons by eliminating financial, cultural /linguistic, and transportation barriers often associated with primary medical care services. By bringing the MMU to local schools, social service agencies, and store parking lots, we are helping vulnerable populations receive vital healthcare services. Many of these patients, especially homeless individuals, often rank healthcare concerns secondary to more immediate subsistence needs such as food and shelter. MMU services enable LMI patients to get healthcare (that they might otherwise forgo) in a timely manner when serious conditions are still preventable. MMU services are provided to LMI and medically underserved patients in Chula Vista (and other areas of San Diego) approximately 32 hours per week in convenient, easily accessible locations such as school campuses and store parking lots. In FY 2015 -2016, we anticipate serving 4,500 people, including homeless persons, individuals with substance abuse or mental health issues, public housing residents, children, youth, and adults. 1.12. Summarize any statistics and other supporting documentation that demonstrate the importance of addressing this need or problem: According to the San Diego County Community Health Statistics Unit, the South Region, which includes Chula Vista, leads the county in high rates of several cancers as well as chronic and infectious diseases. The South Bay has the highest rate of female breast cancer, and Chula Vista has the highest rate of prostate cancer and overall cancer death in the region. The rate of coronary heart disease hospitalization in the South Region is 32.3% higher than the county overall, with Chula Vista having the highest rates of death, hospitalization, and emergency department discharges for both coronary heart disease and stroke. The rate of diabetes hospitalization in the South Region is over 50% greater than the county overall, with Chula Vista having the highest rates of death, hospitalization, and emergency department discharges due to diabetes. The incidence rate for tuberculosis is 95.7% higher, and the rate of chronic hepatitis C is 170.7% higher in the South Region than the county overall. The incidence of chlamydia in the South Region is 15.4% higher than the county overall, with Chula Vista having the highest rate in the area. Though the infant mortality rate in the South Region is generally lower than the county overall, Chula Vista has the highest percentage of very low birth weight babies in the South Region. Chula Vista also has the highest rate of hospitalization due to assault, suicide, self - inflicted injury, and fall - related deaths, hospitalizations, and emergency department discharges in the South Region. These health disparities are even more pronounced among people experiencing homelessness, because homelessness is linked with greater need for mental health and supportive services, as well as increased use of paramedics and emergency hospital care. These statistics, and the fact that San Diego is one of the few large counties in California without a county hospital, indicate a pressing need for readily accessible and affordable healthcare services in Chula Vista and surrounding communities. The MMU program addresses this need by providing critical care to vulnerable individuals who face significant barriers to accessing healthcare. Despite the passage of the Affordable Care Act, it is estimated that 275,000 County residents still lack health insurance (Council of Community Clinics). As the largest provider of safety net health care in San Diego County, FHCSD serves the highest -risk and most vulnerable populations. 80% of MMU patients typically have neither health insurance nor the means to pay for their visit. Compared with other County Regions, South Region residents are more likely to use public services (such as community clinics like FHCSD) as their usual source of care. Thus, the MMU provides a critical healthcare resource in Chula Vista. 1.13. ,List each service provided by the project. For each service, indicate whether it is a new service or an expansion of an existing service: 1. Culturally competent healthcare services including immunizations, well check -ups, preventive care, illness management, health screenings, pregnancy tests, and gynecological exams (expansion of existing service). 2. Linkage to a medical home (expansion of existing service). 3. Health insurance screening and enrollment assistance (expansion of existing service). 4. Referral to other supportive services such as mental health, vision care, and dental care (expansion of existing service). CDBG APPLICATION I PAGE 5 7 2015 -04 -21 Agenda Packet Page 217 1. 14. How does your agency plan to tell the target population about the project/services? FHCSD has a longstanding track record of working with over 400 health and human service agencies throughout the county to promote our programs and services. We work with our community partners to reach the target population for our MMU program. A monthly schedule of MMU clinic sessions is created based on an annual needs assessment and provided to all partners. When possible, patients are encouraged to contact FHCSD directly to schedule an appointment or identify where the closest MMU clinic session will be held. Walk-in patients without appointments also are welcome. In addition to promoting MMU services through partner agencies, we also actively conduct outreach activities in Chula Vista to ensure that people know about MMU services. Our Outreach Workers Network markets the MMU program directly to clients and helps us identify needs in the community. Our Outreach Workers use creative print media and promotional items to spread the word about the MMU during street outreach and community events. Social marketing messages also are sent through our website and Facebook page. The high quality care we provide keeps our patients coming back and encourages word of mouth referrals to family and friends. 1. 15. List a minimum of three outcomes for each individual service you are providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation, case management, etc.). 1. Culturally competent healthcare services Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. LMI patients will receive healthcare 4500 Electronic Health Records, Clinical Information Management System 2. Homeless patients will receive 300 Electronic Health Records, Clinical healthcare Information Management System 3. LMI patients will receive healthcare 4500 Electronic Health Records, Clinical through 5,000 encounters/visits Information Management System Service to be Provided (i.e. food, transportation, case management, etc). 2. Linkage to a medical home Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. LIVII patients will receive information 4500 Electronic Health Records, Clinical and referral to the nearest medical Information Management System home 2. LIVII patients will have increased 4500 Electronic Health Records, Clinical access to ongoing healthcare Information Management System 3. Homeless patients will receive 300 Electronic Health Records, Clinical information and referral to the Information Management System nearest medical home, and have increased access to ongoing healthcare Service to be Provided (i.e. food, transportation, case management, etc). 3. Health insurance screening and enrollment assistance Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. LIVII patients will be screened for 4500 Electronic Health Records, Clinical health insurance coverage Information Management System 2. LIVII patients that are eligible for Service provided on an as-needed Electronic Health Records, Clinical coverage will receive application basis. Number of patients to be served Information Management System assistance is unknown. 3. Homeless patients will be screened 300 Electronic Health Records, Clinical for health insurance coverage and Information Management System provided with application assistance if eligible Service to be Provided (i.e. food, transportation, case management, etc). 4. Refe rals to other services Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. LIVII and homeless patients wi ed on an as-needed Electronic Health Records, Clinical coBs APPLICATION | PAGE o * 2015-04-21 Agenda Packet Page 218 receive referrals to mental health services basis. Number of patients to be served is unknown, but all will be screened for Information Management System 2. LMI and homeless patients will Service provided on an as-needed Electronic Health Records, Clinical receive referrals to vision care basis. Number of patients to be served Information Management System is unknown, but all will be screened for 3. LMI and homeless patients will Service provided on an as-needed Electronic Health Records, Clinical receive referrals to dental care basis. Number of patients to be served Information Management System is unknown, but all will be screened for 11G N/0��pn�ec�o»8o600z��d�nther�erv�� in��uonmu/n�y7/fVe����nyn | � ' r"~==" |Z|Yes No and brieflv describe the collaboration: FHCSD collaborates with over 400 health and human service agencies to deliver primary healthcare to medically underserved persons including homeless individuals, people with substance abuse and mental health issues, public housing residents, at-risk children, youth, and adults, and other LK4|individuals. For example, we partner with local non- profit home|eomhekersandpub|ichnusingshestode|karphmaryhoalthnanetopeop|evvhhouttransportationur insurance. We also partner with non-profit mental health and substance abuse recovery agencies such as Vista Hill and Mental Health Systems to deliver care to their residential clients. Another means by which we reach LIVII children and families is through our partnership with Episcopal Community Services Head Start. Our MMU program has a strong partnership with the Chula Vista Elementary School District, the Sweetwater Union High School District, community centers, and other locales (e.g., store parking lots) to deliver mobile healthcare to those who need it. Coos APPLICATION |PAGE 7 9 2015-04-21 Agenda Packet Page 219 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who will be the person responsible for the overall oversight of the proposed project? Name of person: Fran Butler-Cohen Title of person: ICEO I Relevant education: IMBA Telephone number: �619-515-2301 Date first employed. , 11986 1 2.2. Who will be the alternate person responsiblefor the overall oversight of the proposed project? Name of person: IRobert Lewis Title of person: Director of Special Populations Relevant education: B.A. in Business Administration, 20+ years healthcare experience I Telephone number: 619-515-2586�— Date first employed. 11997 1 2.3 Who will be the person responsiblefor the day-to-day operations and management of the proposed project? Provide no more than two individuals: Name of person: IBlanca Mendez I Title of person: IManager, Mobile Medical Units Relevant education: �High School Diploma, bilingual, 14 years healthcare experience Telephone number: 111619-515-2329 Date first employed. 12000 Name of person: I Title of person: CEO Relevant education: I Telephone number: �619-515-2301 Date first employed. 11986 1 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures andfiscal compliance? Provide no more than two individuals: Name of person: Ricardo Roman Title of person: I Relevant education: _CFO Masters in Taxation, B.A. in Accounting Telephone number: 619-906-4603 1 Date first employed. 2010 Name of person, !Fran Butler-Cohen7 Title of person: CEO Relevant education- IMBA Telephone number. �619-515-2301 Date first employed. 11986 1 cooG APPLICATION | PAGE n 10 2015-04-21 Agenda Packet Page 220 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5. List the evaluation tools your agency plans to employ to track and monitor the progress of the project. FHCSD's Electronic Health Records (EHR) and Clinical Management Information System (CMIS) will be used to track the MMU's number of unduplicated patients cared for, number of patient encounters (visits), and number of patients who meet the federal definition of homeless. These systems also are capable of tracking patients who are linked to an FHCSD medical home, offered health insurance enrollment assistance, and referred to other health and support services. The Program Manager will review monthly data reports against established goals and objectives set for the project period. Continuous quality improvements to the program will be made, as needed, to ensure that the MMU addresses community needs and meets or exceeds program goals. In addition, MMU staff will publish a monthly schedule of MMU sessions and locations, and maintain regular contact with key partner agencies (e.g., Chula Vista Elementary School District and Sweetwater Union High School District) and site contacts to ensure that the MMU is successfully providing high-quality healthcare services when and where they are needed. 2.6. How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's "Playing by the Rules" Handbook)? FHC5D has decades of experience successfully managing federal, state, and local government funding for the provision of primary healthcare. This includes funding as a result of our status as a Federally Qualified Health Center from the U.S. Department of Health and Human Services Bureau of Primary Health Care, Medi-Cal funding, State Office nf Family Planning, and others. Over the years, we have built a successful track record of managing CDBG funds from multiple sources including the County of San Diego and several cities (San Diego, Chula Vista, El Cajon, and Lemon Grove). FHCSD is familiar with all policies and procedures pertaining to CDBG funds, including those listed in the HUD's Playing by the Rules Handbook. 2.7. Describe any unresolved ADA issues in the projector project office and how your agency plans to address them. (if the objective of the project is ADA rehabilitation, do not repeat the project description here.) Our MMU program is fully ADA compliant and does not have any unresolved issues in the project nr project office. 2.8. How many members does your Board of Directors have? 115 1 How many Board members are also members of the project's target population or reside in the project's target area? Indicate which ones in Appendix F. 19 cooG APPLICATION | PAGE y 11 2015-04-21 Agenda Packet Page 221 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) 3.1. Briefly describe your agency's payment and disbursement procedures, with relevance to the proposed project. FHCSD utilizes state-of-the-art information systems, accounting software, and automated billing processes to collect, organize, and track key performance data, and to report on the organization's financial status. We operate an extensive management information system coordinated through our Information Technology (IT) Department. FHCSD has an accounting system whereby costs are recorded by site, by department or program, and by object code or expense type. This system is in accordance with Generally Accepted Accounting Principles and applicable Office of Management Circulars (e.g., OMB A-122 Cost Principles for Non-Profit Organizations). The chart of accounts and the general ledger are structured by embedding the site, department, program or grant into the full account number. For service budgeting, expenditures, and reporting, a separate fund number is assigned for each grant. This separate fund number enables us to keep a clean accounting of the services provided and expenditures related to them. Budget modifications are submitted for approval when necessary. 3.2. Describe how your agency's Board of Directors exercises programmatic andfiscal oversight: Our Governing Board of Directors meets monthly for oversight and governance, as codified in the organization's Amended and Restated Bylaws. The CEO and CFO provide monthly reports to the Board and FHCSD directors provide scheduled reports in accordance with an annual board calendar of topics, such as patient satisfaction, clinical outcomes, environment of care, and compliance measures. The Board approves all major grant applications, as well as FHCSD's annual budget. The Board provides direct oversight and evaluation of FHCSD's progress in meeting its annual and long- term programmatic and financial goals. The Board requests presentations over the course of each year that include annual reports on Quality Assurance activities, service area environment of care/emergency, Universal Data System clinic reports, Ryan White Care Act Program (Part C: HIV Early Intervention Services), and patient satisfaction. In addition to specific reports, periodic presentations are provided on key areas including IT, budgets, sliding scale and fees, Healthcare for the Homeless and Public Housing activities, and the emergency management plan. The CEO and the CFO provide monthly financial and clinical performance progress reports to the Board. The Board uses this ongoing reporting and exchange of information to support strategic planning and continuous review of FHCSD's bylaws, policies, and procedures, patient satisfaction, and effectiveness in fulfilling our mission. 3.3. Briefly describe your agency's financial reporting systemloccounting procedures, with relevance to the proposed A monthly financial report is prepared for every grant or contract, summarizing the revenue recognized and the expenses incurred for the month and year-to-clate compared to the grant budget. FHC5D also utilizes the Serenic Navigator accounting software to track the organization's financial status, including revenues, funds and expenses by grantor and other funding source, by site/location, by department/cost center, and by any combination of those parameters. VVe maintain detailed policies and procedures that govern processes for approval of all purchasing, cash receipts, cash disbursement, payroll, investment, patient/third party billing and revenue-related activities and transactions. A strong system of internal control is structured through implementation and oversight of these procedures. FHCSD receives an annual external audit under requirements of the U.S. OMB Circular A-133 (Audits of States, Local Governments and Non-Profit Organizations), performed in compliance with federal audit requirements. 3.4. Briefly describe your agency's record keeping system, with relevance to the proposed project: FHCSD has a robust infrastructure which includes Electronic Health Records and our Clinical Management Information System that allow uoto manage both patient and financial records. Our Accounting Department maintains financial records for a minimum of seven years. CDBG APPLICATION | PAGE m 12 2015-04-21 Agenda Packet Page 222 3.5. Briefly describe your agency's auditing requirements, including those for the proposed project: In accordance with U.S. OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations, FHCSD receives an annual external audit performed in compliance with federal audit requirements. Our latest audit covers the period July 1, 2013 to June 30, 2014. There have been no major findings or questioned costs in two decades. FHCSD's Accounting Department closely tracks grant expenditures. Expenditure reports for the MMU program are reviewed regularly by the Director of Special Populations. 3.6. Briefly describe your agency's internal controls to minimize opportunities for froud, waste, and mismanagement. FHCSD has established written policies and procedures to minimize fraud, waste, and mismanagement. These policies govern separation of duties in processing transactions as opposed to approval and authorization; handling of cash against recording in the books; writing checks away from those who authorize; reconciliation process separate from those who record the transaction; and disclosure of conflict of interest. In addition, strict internal controls applicable to federal, state, county, and city grants and contracts cover: 1) Proper validation of documentation for evidence that a recorded transaction actually took place and that it occurred in accordance with the prescribed policies and procedures. 2) Ensuring accuracy of amounts and account classification. 3) Completeness of control processes to ensure that all transactions are initially recorded on a control document and accepted for processing only once recorded, 4) Appropriate maintenance control to keep track of accounting records after the entry of transactions to make certain that they continue to reflect the operations of the organization accurately. This involves procedures, decisions, documentation, and subsequent review by a responsible authorized individual. It also ensures proper supervision and segregation of duties. 5) Physical security of assets to ensure adequate protection of the same. 3.7. How does your agency plan to segregate CDBG funds from other agency funds for purposes of identification, tracking, and reporting? FHCSD will segregate CDBG funds from other agency funds by recording costs by site, by department or program and by object code or expense type. The chart of accounts and the general ledger are structured by embedding the site, department, program or grant into the full account number. For service budgeting, expenditure tracking, and reporting, a separate fund number is assigned for each grant. This separate fund number enables us to keep a clean accounting of the services provided and expenditures related to them. FHCSD is experienced in establishing and maintaining systems for the provision of claims data and information for billing purposes. A monthly financial report is prepared for every grant or contract, summarizing the revenue recognized and expenses incurred for the month and year -to -date compared to the grant budget. Depending upon the grant requirement for claims submission, claims are prepared monthly, quarterly, or per requested frequency, with the necessary expenditure information. When claim payments are received, funds are deposited and recorded in the general ledger under the appropriate grant. FHCSD's system is in accordance with generally accepted accounting principles and all applicable Office of Management Circulars. CDBG APPLICATION I PAGE 11 13 2015-04-21 Agenda Packet Page 223 Section ^*:Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 41 Briefly highlight your agency's experience and major accomplishments in providing services ' to}N residents ond/br communities. You may expand in Appendix A. FHCSD is a private 501(c)(3) organization whose mission is to provide caring, affordable, high quality healthcare and supportive services to everyone, with a special commitment touninsured, low income and medically undenemed persons. From a single clinic founded in response to community activism in 1970, we have grown tn become one nfthe largest Federally Qualified Health Center's (FQHC) in the U.S. based on numbers of patients served. We offer comprehensive health services to LIVII residents through 35 locations throughout San Diego County, including 18 primary care clinics, 6 dental clinics, a teen health center, 4 behavioral health facilities, comprehensive HIV services, an outpatient substance abuse treatment program, a safety-net-dedicated pharmacy and radiology department, and 3 Mobile Medical Units which provide healthcare services at more than 30 remote locations including schools, homeless shelters, and public housing sites. Our commitment toLK8| residents is evidenced through the clinic sites wehave constructed and operate in communities such as Barrio Logan (our flagship Logan Heights Family Health Center), City Heights, Diamond Neighborhoods, Lemon Grove, El Cajon, Spring Valley, and Chula Vista. In addition, we operate a full- time achuo|basedhea|thcenteronthemmpusofRiceE|ementarySchooi |n2013,we cared for 180'7]8unduplicated patients. 90% of our patients are low-income (living at or below 200% of the Federal Poverty Level [FPL]) and 76% are impoverished (living at or below 100% of FPL).FHCSD was one of the first community clinics in the nation to be designated by the Joint Commission as a Primary Care Medical Home (PCMH), and we also are designated as a PCMH by the National Committee for Quality Assurance (NCQA). FHCSD is San Diego County's: largest provider of safety-net healthcare; largest provider of school-based health services; largest provider of comprehensive HIV prevention and care services; lead agency for federal Health Care for the Homeless services; lead agency for coordination of developmental and behavioral services for low-income children birth to age 5 in two county regions; and the county's only provider of the Black Infant Health program. With implementation of the Affordable Care Act in 2014, FHCSD enrolled more uninsured patients into healthcare coverage than any other healthcare provider in the San Diego region. For those that remain uninsured, we expect to continue to serve as the premier medical home. 4.2. Has your agency received CDBG or otherfederalfunds in any of the post three fiscal years (Fiscal Years 2012-2013, 2012-2013,2013-2014)? If yes, complete Appendix Gfor each of the M Yes [:] No grants receivedfor the three Fiscal Years 2012, 2013, and 2014. Click here to enter text. Section 5: Back-Up Plan (Max Score:5 Points;) 5.1. Will your agency still implement this project should CDBGfunds not be awarded? If yes, how Yes � El I No will the implementation be achieved? In the event that FHCSD does not receive CDBG funds for this project, we will work to raise funds from local charitable organizations and foundations that fund healthcare services for low-income, uninsured, and underserved people in the City of Chula Vista. In the past, we have committed agency funds as well, but this is not a long-term sustainable model, 5.2. Iffunded, how will your agency continue this project if CDBG`funds are not available in future years? FHCSD maintains a diversified funding stream from partners at the federal, state, and local levels to facilitate continued operations during financially challenging times. CDBG APPLICATION | PAGE 12 14 2015-04-21 Agenda Packet Page 224 Section 6: Detailed Budget (Max Score: 10 Points) I Complete the attached detailed budgetforms in MS Excel. Choose the forms pertaining to your project category. 77-1 Project M Public service Complete Appendices A-1, A-2, and A-3. (check one only) Capital improvement (see below): Does this Capital Improvement Ej, N o If no, complete Appendices A-1, A-2, and A-4. Project involve Minor Residential Rehabilitation? JEJ Yes If yes, complete Appendices A-1, A-2, and A-5. p All project categories must complete the following: � Appendix A-1: List of All Funding SomrcefnrthePmjec Appendix A-2: Three-Month Cash Rule Test * Depending on the category of your proposed project, complete one of the following: }+ Appendix A-3: Public Service (PS)or Economic Development Project (ED) • Schedule 1— Budget Exhibit • Schedule 2— Personnel Schedule: Gross Pay • Schedule 3— Personnel Schedule: Fringe Benefits • Schedule 4— Indirect Cost/Administrative Overhead (|[/AU)[a|cu|ation • Schedule 5— Budget Justification � Appendix A'4: Capital Improvement Project ([|P) • Schedule 1— Budget Exhibit • Schedule 2— Budget Justification Appendix A-5: Minor Residential Rehabilitation (N1RR • Schedule 1— Budget Exhibit • Schedule 2— Personnel Gross Pay: Project Management • Schedule 3— Personnel Gross Pay: Fringe Benefits • Schedule 4— Personnel Gross Pay: Construction Management • Schedule 5— Fringe Benefits: Construction Management • Schedule 6—FY2O1G-2O16 Budget Justification CDBG APPLICATION |PAGE 13 15 2015-04-21 Agenda Packet Page 225 Section 7: Implementation (Max Length: I Page; Max Score: 5 Points) Provide a listing below of the specific tasks or activities needed to implement the proposed project and a timeline for their completion (July 2015 —June 2016). Number each task or activity, describe it, and give the projected date of completion. Add additional rows as needed # TasklActivity Description Completion Date 1 ,Contract Award I City —Council Awards Funds I IMay 2015 2 Contract Agreement I Contract Agreement between FHCSD and City une 2015 3 preparations I ;Program Manager meets with staff to plan for upcoming year; sites of service confirmed; MOUs are secured as appropriate dune 2015 �4 ervices initiated and continue throughout fiscal year 2015-2016 ,Services covered by CDBG grant begin my 2015 — June 2016 -571 lInternal monthly reports Program Manager reviews program data for quality assurance and continuous program improvement IMonthly _6 7 IFirst Quarter Report I lProgram manager prepares and ensures the 1st quarter report is submitted to the City (October 2015 7 Quarter Report I lProgram Manager prepares and ensures the 2'd quarter report is submitted to the City 1 anuary 2016 1 hird Quarter Report I Program Manager prepares and ensures the 3rd quarter report is submitted to the City I April 2016 IFourth Quarter Report 1Program manager prepares and ensures the 4th quarter report is submitted to the City my 2016 _10 Annual Report i (Program Manager prepares and ensures the annual report for fiscal year 2015-2016 is submitted to the City July 2016 CDBG APPLICATION I PAGE 14 16 2015-04-21 Agenda Packet Page 226 Section 8: Identification of Prior Year CDBG and/or Federal Funds 1. Agency name: Family Health Centers of San Diego 1 2. Project name: �KidCare Express Mobile Medical Unit #3 3. Year of funding: 101§cal Year 2012 1 ❑ I Fiscal Year 2013 Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project. CDBG I [:J HOME ❑ ESG Other (indicate below) ❑10 ESG HOME Click here to enter text. 5. Amount awarded. ==$13,E IF 13,600 6. Amount spent to date: $ TT 7. Amount reprogrammed to date: I N/A 1 Other (indic.te below): 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): To provide healthcare services to 1,500 unduplicated patients through 1,875 encounters. 9. Indicate below the outcomes achieved. 1,731 unduplicated low income patients received healthcare through 2,058 encounters in this program. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below., N/A 1. Agency name: IFamily Health Centers of San Diego 1 2. Project name: IKidcare Express Mobile Medical Unit #3 3. Year of funding: ]TFiscal Year 2012 Fiscal Year 2013 1 E] I Fiscal Year 2014 TF_ 4. indicate the source of the federal funding awarded to the prior project: Z CDBG I ❑ HOPWA 1 01 ESG HOME ❑ CDBG-R LJ HPRP IF _]I NSP 1 ❑1 Other (indic.te below): 5. Amount awarded: $13,600 6. Amount spent to date: 11$13,600 1 7. Amount reprogrammed to date: I IN/A I 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): 1.To provide 2,300 patients with culturally competent healthcare services through 2,645 medical encounters. 2.To improve access to comprehensive healthcare services for low-income residents 9. Indicate below the outcomes achieved: 1,841 individuals received culturally competent healthcare services through 2,292 encounters. Low-income residents experienced increased access to comprehensive healthcare services. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: The stated goals reflected the goals for the whole program, of which CDGB funding provided 4% of the total budget. The program fell short of its goals due to low attendance of patients at some sites. The Program Manager monitors site productivity and sometimes closes sites that no longer demonstrate community need. The program remains attentive to new sites that can be added where community need is greater. As can be seen by the subsequent project period, the program's goals were adjusted and exceeded. 1. Agency name: ;Family Health Centers of San Diego 2. Project name: IKidCare Express Mobile Medical Unit #3 3. Year of funding: — 0 TFiscal Year 2012 10 1 Fiscal Year 2013 Fiscal Year 2014 CDBG APPLICATION I PAGE 15 17 2015-04-21 Agenda Packet Page 227 4. Indicate the source of the federal funding awarded to the prior project: Z CDBG QI HOPWA Qi ESG Qi HOME [j CDBG-R HPRP NSP H' i Other (indicate below): S. Amount awarded: $17,000 6. Amount spent to date: '$17,000 Z Amount reprogrammed to date: I IN/A 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): 1.To provide 1,040 individuals with culturally competent healthcare services. 2.To improve access to comprehensive healthcare services for low-income residents 9. Indicate below the outcomes achieved. 1,880 individuals received culturally competent healthcare services. Low-income residents experienced increased access to comprehensive healthcare services. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: N/A CDBG APPLICATION I PAGE 16 18 2015-04-21 Agenda Packet Page 228 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. For CIP projects, have the constructions plans and drawings been completed? Ell I Yes EJ N If no, indicate the anticipated date of completion: I 9.2. For CIP projects, will you be able to select and award a contract to a general contractor within 90 calendar dogs from the CDBG contract execution date? If no, please explain why F1 Yes ❑ No below: Click here to enter text. 9.3. For CIP projects, summarize the construction manager's relevant experience on similar federally funded projects: Click here to enter text. 9.4. For CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions B.8 to B.16) with respect to lead hazards, historic J❑i Yes EJ No preservation, asbestos, location in a flood plain, or other documented health and safety problems. Were issues identified? If yes, identify each issue and the mitigation below: Click here to en-ter text. 9.5. For CIP projects, the work completed must be maintained for a minimum of five years after the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintained. Click here to enter text. 9.6. For Public Facility Improvements which exceed $25,000, the facility shall continue to meet one of the national objectives and provide services to low/moderate income persons until five years after the expiration of the contractIMOU with the City. Describe how You will comply with this HUD requirement. Click here to enter text. 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan: Click here to enter text. CDBG APPLICATION I PAGE 17 19 2015-04-21 Agenda Packet Page 229 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is the facility agency-owned, City-owned, or privately owned? ,E] Agency-owned Is the building/structure located in a Historic District? Indicate the property owner(s ): I Click here to enter text. No Is there currently a lien on the property? I JEJ Yes I 10', No Yes E] City-owned Will children occupy the facility? Indicate your City Real Estate Assets liaison: JClick here to enter text. I IL When will the lease expire? (The lease must not expire within five years of the proposed project's completion date, , Click here to enter text. Click here to enter Is there currently a lien on the property? Q Yes =N No Fl� Privately owned Indicate the property owner(s): When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) Is there currently a lien on the property? ❑ Yes ❑ No ❑ Other Provide a brief explanation: 9.9. How old is the property/building in terms of years? For building/structures constructed prior to December 31, 1969: Has a lead hazard inspection report been issued for the facility? Is the building/structure located in a Historic District? Yes iE No Has the facility been aboted for lead paint? F-1 Yes I �E No Will children occupy the facility? [J Yes I IL No If yes, indicate the age range of the children who will occupy the facility: Click here to enter 9.10. Has the property been designated or been determined to be potentially eligible for designation as a local, state, or national historic site? If yes, please describe: ❑,Yes 1❑N. Click here to enter text. 9.11. Is the building/structure located on a Historic Site? Yes [—]J No I If yes, specify the size in square feet. I Existing size: I Is the building/structure located in a Historic District? -Elyes DYes _E]No No Is the building/structure in a Flood Zone? DYes I ❑�No Is the building/structure in a Flood Plain? es ❑M Does your agency have flood insurance? ❑Yes E]'No Will there be demolition required? UYes E]No 9.12. List and describe any known hazards (e.g., asbestos, storage tanks — underground /above ground): Click here to enter text. 9.13. Will the project result in an expansion of an existing facility? Yes [—]J No I If yes, specify the size in square feet. I Existing size: I I I Addition size: I I CDBG APPLICATION I PAGE 18 20 2015-04-21 Agenda Packet Page 230 9.14. The questions below ask about zoning. If zoning information is not known, contact the City of Chula Vista's Development Services Department at (619) 691-5101 to request assistance. What is the project structure type? ❑i Residential 1[ Commercial E) Public facility JE] Public right-of-way What is the current zoning of the project site? IClick here to enter text. : �= Is the project site zoned correctly for the proposed activity? LJ : i Yes =0 N a If no, provide below an explanation of efforts and a timetable to change the zoning or obtain a variance: Click here to enter text. 9.15. Does the project require temporarylpermonent relocation of occupants? 1 Ellyes E] �No 1 If yes, this project is subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Describe the relocation plans, including timetable and notifications to occupants. List how many of the occupied units are: (a) owner-occupied, (b) renter-occupied; or (c) businesses, Indicate whether temporary and /or permanent displacement is required, [NOTE. This will be for site information only. Relocation activities will not be eligible for funding with Fiscal Yeor2013-2014 CDBG funds. ] Click here to enter text. 9.16. Federal regulations require that all facilities andlor services assisted with CDBG funds be accessible to the disabled. Accessibility includes such things as: entrance ramps, parking with universal logo signage, grab bars around commodes and showers, top of toilet seats that meet required height from the floor, drain lines under lavatory sink either wrapped or insulated, space for wheelchair maneuverability, accessible water fountains, access between floors (elevators, romps, lifts), and other improvements needed to assure full access to fundedfacilitieslprograms, including serving the blind and deaf. Describe below whether the project currently meets ADA standards for accessibility by the disabled. If not, describe the accessibility problems and methods to be utilized to address the problems, including funding and timetable. NOTE The project site must first be fully ADA-compliant before other construction activities can be implemented with CDBG fundina. Click here to enter text. 9.17. For Public Facility Improvements, what are the hours of operation (days of the week and hours of operation? Click here to enter text. CDBG APPLICATION I PAGE 19 21 2015-04-21 Agenda Packet Page 231 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2015 -2016 CDBG Application Request from City of Chula Vista (Step 1) $30,000 2.86% List Other Sources Below: (Step 2) HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds $560,280 53.50% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds 0.00% Private Funds $103,276 9.86% Agency Funds 0.00% 3rd Party Payment (Medi -Cal, LIHP, etc.) $353,664 33.77% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTAL $0 $1,047,220 100% TOTAL PROJECT BUDGET $1,047,220 FY 15 -16 CDBG APPLICATION I APPENDIX -A- 23 2015 -04 -21 Agenda Packet Page 232 APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY 2013 -2014 Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application List the amount of FY 2015 -2016 CDBG funding applied for any other application B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) Cy Page # 29,516,271 118,065,084 Compare Agency Cash Balance Available (Item A) with Total FY 2015 -2016 CDBG Funding Request (Item B): Item A 1 118,065,084 Analyze Results Item B 30,000 Differencel 118,035,084 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. FY 15 -16 CDBG APPLICATION I APPENDIX "A -2" 24 2015 -04 -21 Agenda Packet Page 233 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1- BUDGET EXHIBIT AGENCY FAMILY HEALTH CENTERS OF SAN DIEGO PROJECT KidCare Express Modible Medical Unit CDBG SALARIES & WAGES (Schedule 2) $ 22,980 FRINGE BENEFITS (Schedule 3) 7,020 TOTAL PERSONNEL $ 30,000 SUPPLIES (Schedule 5) POSTAGE (Schedule 5) CONSULTANT SERVICES (Schedule 5) MAINTENANCE /REPAIR (Schedule 5) PUBLICATIONS /PRINTING (Schedule 5) TRANSPORTATION (Schedule 5) RENT (Schedule 5) EQUIPMENT RENTAL (Schedule 5) INSURANCE (Schedule 5) UTILITIES (Schedule 5) TELEPHONE (Schedule 5) OTHER EXPENSES (SPECIFY): (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON - PERSONNEL 0 TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET $ Percentage 0 Page 1 of 5 25 2015 -04 -21 Agenda Packet Page 234 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide Positions providing non-direct services must be included in the indirect costs/administrative overhead (IC/AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY FAMILY HEALTH CENTERS OF SAN DIEGO PROJECT KidCare Express Moclible Medical U it l. List all positions charged against C00G funding providing direct CDBG project/client activity. 2. List gross pay for each position listed. 3 List percent of gross pay to be-charged i sLCDBGfu di Pay Schedule (Check One) Monthly Biweekly Twice a Month Page 2 of 26 2015-04-21 Agenda Packet Page 235 POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Medical Assistant - Lead $ 42,349 54.26% 22,980.0 TOTAL CDBG SALARY & WAGES 22,980 l. List all positions charged against C00G funding providing direct CDBG project/client activity. 2. List gross pay for each position listed. 3 List percent of gross pay to be-charged i sLCDBGfu di Pay Schedule (Check One) Monthly Biweekly Twice a Month Page 2 of 26 2015-04-21 Agenda Packet Page 235 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY FAMILY HEALTH CENTERS OF SAN DIEGO PROJECT KidCare Express Modible Medical Unit TOTAL CDBG FRINGE BENEFIT I 7,020 1. List all POSITIONS charged against CDBG funding providing direct CDBG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe, 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly x Biweekly Twice a Month Page 3 of 5 27 2015-04-21 Agenda Packet Page 236 (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Medical Assistant - Lead FICA 3,240 42,349 70.84% 2,295 Workers' comp 894 42,349 70.84% 633 Health Insurance 4,193 42,349 70.84% 2,970 Retirement 999 42,349 70.84% 708 Others (Life, SUI, CME) 584 42,349 70.84% 414 TOTAL CDBG FRINGE BENEFIT I 7,020 1. List all POSITIONS charged against CDBG funding providing direct CDBG project/client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe, 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly x Biweekly Twice a Month Page 3 of 5 27 2015-04-21 Agenda Packet Page 236 APPENDIX A-3:PUBLIC SERVICE SCHEDULE 4- INDIRECT COST/ADMINISTRATIVE OVERHEAD (|C/AO)CALCULATION The purpose of this form is to list the IC/AO being claimed against CDBG funding amount requested. The Total IC/AOmmt match the Budget Exhibit form, Round off totals to whole dollars. AGENCY FAMILY HEALTH CENTERS OF SAN DIEGO PROJECT KidCare Express Modible Medical Unit (5) Total CDBG Budget 30,000 Percentage (Must be equal or less than 15%) 1 List all personnel mmmpermnne|(N9O charged against CDBG funding-include detailed description of indirect use. 2. List total AgencybudQetforposhnnand/orNPE|inehem. �3.L istPERCENToftoia|budgettobeohor0edagaingCDBGfundinO. Total indirec cost/administrative overhead tobe charged against CD8Gfunding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule (Check One) Monthly x Biweekly —Twice a Month Page 4 of 5 28 2015-04-21 Agenda Packet Page 237 POSITION TITLE/LINE ITEM _+ AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST/ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST/ADMINISTRATIVE OVERHEADi (5) Total CDBG Budget 30,000 Percentage (Must be equal or less than 15%) 1 List all personnel mmmpermnne|(N9O charged against CDBG funding-include detailed description of indirect use. 2. List total AgencybudQetforposhnnand/orNPE|inehem. �3.L istPERCENToftoia|budgettobeohor0edagaingCDBGfundinO. Total indirec cost/administrative overhead tobe charged against CD8Gfunding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule (Check One) Monthly x Biweekly —Twice a Month Page 4 of 5 28 2015-04-21 Agenda Packet Page 237 APPENDIX A-3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY FAMILY HEALTH CENTERS OF SAN DIEGO PROJECT KidCare Express K4odible Medical Unit LINE ITEM Medical Assistant - Lead AMOUNT Detailed Explanation: 22,980 Salary for Medical Assistant - Lead providing care aboard Kid Care Express TOTAL $ 22,980 LINE ITEM AMOUNT Detailed Explanation: 7,020 Fringe Benefits for Medical Assistant - Lead providing care aboard Kid Care Express TOTAL $ 7,020 LINE ITEM AMOUNT Detailed Explanation: *All line items must be justified in relation to CDBG-funded activities to be completed. Add pages as needed. Page 5 of 29 2015-04-21 Agenda Packet Page 238 Family Health Centers of San Diego KidCare Express Mobile Medical Unit PROJECT LOCATIONS The MMU program serves multiple sites in the City of Chula Vista and throughout the Central, East, and South regions of San Diego County. Program sites include schools, homeless shelters, public housing sites, recovery centers, community centers, and other locales such as social service organizations and local stores. Each month, the program schedule and locations are updated to address community need. As an example of the site locations, please see attached January 2015 schedule of MMU visits to Chula Vista elementary schools, as well as our schedule for all MMU sites. 49 2015 -04 -21 Agenda Packet Page 239 FAMILY HEALTH CENTERS OF SAN DIEGO Low Cost Medical Care The KidCare Express Mobile Clinic If your family needs medical care, the KidCare Express Mobile Clinic is here to help. Medical care is available to families and community members. Walk -ins only For more information please call Rosa Ramirez at 619 -515 -2312 January 2015 Low Cost Services Include: Children: Sick Visits, Immunizations, Well Child, School, Sports & WIC Physicals. Adults: Sick Visits & physicals. Women: Pregnancy Test, Family Planning & Gynecology Always bring your child's immunization card and health insurance card to every visit. The Chula Vista Elementary School District neither sponsors nor endorses this information, activity or organization. Distribution of this material is provided by the District as a community service. Any questions or comments should be directed to the sponsoring organization. 50 2015 -04 -21 Agenda Packet Page 240 Monday Tuesday Wednesday Thursday Friday 1/2/15 1/3/15 AM 8:30 - xxxxxx xxxxxx xxxxxx HOLIDAY xxxxxx 12:00 PM 1:00 - 5:00 xxxxxx xxxxxx xxxxxx HOLIDAY xxxxxx 1/5/15 1/6/15 1/7/15 1/8/15 1/9/15 AM Vista Square Elementary 8:30 - xxxxxx xxxxxx xxxxxx 540 G Street xxxxxx 12:00 Chula Vista, CA 91910 Vista Square Elementary PM 1:00 -5:00 xxxxxx xxxxxx xxxxxx 540 G Street xxxxxx Chula Vista, CA 91910 1/12/15 1/13/15 1/14/15 1/15/15 1/16/15 AM Vista Square Elementary Castle Park Elementary 8:30 - xxxxxx xxxxxx xxxxxx 540 G Street 25 Emerson St. 12:00 Chula Vista, CA 91910 Chula Vista, CA 91911 Vista Square Elementary Castle Park Elementary PM 1:00 - 5:00 xxxxxx xxxxxx 540 G Street 25 Emerson St. Chula Vista, CA 91910 Chula Vista, CA 91911 1/19/15 1/20/15 1/21/15 1/22/15 1/23/15 AM Vista Square Elementary 8:30 - xxxxxx xxxxxx xxxxxx 540 G Street xxxxxx 12:00 Chula Vista, CA 91910 PM Closed Castle Park Middle School Vista Square Elementary 1:00 - 5:00 Closed 160 Quintard Street 540 G Street xxxxxx Chula Vista, CA 91911 Chula Vista, CA 91910 1/26/15 1 /27/15 1/28/15 1/29/15 1/30/15 AM 670 Flower Street Vista Square Elementary Halecrest Elementary 8:30 - Feaster Charter xxxxxx xxxxx 540 G Street 475 J Street 12:00 Chula Vista, CA 91910 Chula Vista, CA 91910 Chula Vista, CA 91911 PM Vista Square Elementary 1:00 -5:00 xxxxxx xxxxxx xxxxx 540 G Street xxxxxx Chula Vista, CA 91910 Low Cost Services Include: Children: Sick Visits, Immunizations, Well Child, School, Sports & WIC Physicals. Adults: Sick Visits & physicals. Women: Pregnancy Test, Family Planning & Gynecology Always bring your child's immunization card and health insurance card to every visit. The Chula Vista Elementary School District neither sponsors nor endorses this information, activity or organization. Distribution of this material is provided by the District as a community service. Any questions or comments should be directed to the sponsoring organization. 50 2015 -04 -21 Agenda Packet Page 240 FAMILY HEALTH CENTERS OF SAN DIEGO Atenci6n Medica a Bajo Costo Clinica Medica M6vil KidCare Express Si su familia necesita atenci6n medica, la clinica M6vil KidCare Express esta aqui para ayudarle. El servicio esta disponible para toda la familia y la comunidad. No se requiere eita Para mas informaci6n por favor flame a Rosa Ramirez al 619 -515 -2312 Enero 2015 Nuestro servicio a bajo costo incluye: Pediatria: Atenci6n Medica General, Vacunas, Ex6menes Fisicos, para la Escuela, beportes y WIC. Adultos: Atenci6n Medica General y Ex6menes Fisicos. Salud para la Mujer: Prueba de Embarazo, Planificaci6n Familiar y Ginecologia. Favor de traer la tarjeta de vacunas y la tarjeta de seguro medico a todas sus consultas. M" .i -�Wr. 4 El Distrito Escolar Primario de Chula Vista no patrocina ni respalda esta informaci6n, actividad a organizaci6n. La distribuci6n de este material es un servicio por parte del distrito para la comunidad. Cualquier pregunta o comentario debe dirigirse a la organizaci6n patrocinadora. 51 2015 -04 -21 Agenda Packet Page 241 Lunes Martes Miercoles Jueves Viernes 1/2/15 1/3/15 AM 8:30 - xxxxxx xxxxxx xxxxxx HOLIDAY xxxxxx 12:00 PM 1:00 - 5:00 xxxxxx xxxxxx xxxxxx HOLIDAY xxxxxx 1/5/15 1/6/15 1/7/15 1/8/15 1/9/15 AM Vista Square Elementary 8:30 - xxxxxx xxxxxx xxxxxx 540 G Street xxxxxx 12:00 Chula Vista, CA 91910 Vista Square Elementary PM 1:00 -5:00 xxxxxx xxxxxx xxxxxx 540 G Street xxxxxx Chula Vista, CA 91910 1/12/15 1/13/15 1/14/15 1/15/15 1/16/15 AM Vista Square Elementary Castle Park Elementary 8:30 - xxxxxx xxxxxx xxxxxx 540 G Street 25 Emerson St. 12:00 Chula Vista, CA 91910 Chula Vista, CA 91911 Vista Square Elementary Castle Park Elementary PM 1:00 - 5:00 xxxxxx xxxxxx 540 G Street 25 Emerson St. Chula Vista, CA 91910 Chula Vista, CA 91911 1/19/15 1/20/15 1/21/15 1/22/15 1/23/15 AM Vista Square Elementary 8:30 - xxxxxx xxxxxx xxxxxx 540 G Street xxxxxx 12:00 Chula Vista, CA 91910 PM Closed Castle Park Middle School Vista Square Elementary 1:00 - 5:00 Closed 160 Quintard Street 540 G Street xxxxxx Chula Vista, CA 91911 Chula Vista, CA 91910 1/26/15 1/27/15 1/28/15 1/29/15 1/30/15 AM 670 Flower Street Vista Square Elementary Halecrest Elementary 8:30 - Feaster Charter xxxxxx xxxxx 540 G Street 475 J Street 12:00 Chula Vista, CA 91910 Chula Vista, CA 91910 Chula Vista, CA 91911 PM Vista Square Elementary 1:00 -5:00 xxxxxx xxxxxx xxxxx 540 G Street xxxxxx Chula Vista, CA 91910 Nuestro servicio a bajo costo incluye: Pediatria: Atenci6n Medica General, Vacunas, Ex6menes Fisicos, para la Escuela, beportes y WIC. Adultos: Atenci6n Medica General y Ex6menes Fisicos. Salud para la Mujer: Prueba de Embarazo, Planificaci6n Familiar y Ginecologia. Favor de traer la tarjeta de vacunas y la tarjeta de seguro medico a todas sus consultas. M" .i -�Wr. 4 El Distrito Escolar Primario de Chula Vista no patrocina ni respalda esta informaci6n, actividad a organizaci6n. La distribuci6n de este material es un servicio por parte del distrito para la comunidad. Cualquier pregunta o comentario debe dirigirse a la organizaci6n patrocinadora. 51 2015 -04 -21 Agenda Packet Page 241 0 N a o� a w ro w x w o� N N FHCSD - KID CARE EXPRESS MOBILE MEDICAL UNIT SCHEDULE - January 2015 Schools Dates Dates Dates Dates Dates Dates Dates Castle Park Elementary 1/16 1115 1/20 1/22 1/27 1 /29 Castle Park Middle School 1/21 ECS Head Start 1112 Crawford H. S. East County Transitional Livin 1/5 Feaster Charter 1/26 McAlister - Lemon Grove E ery Monday PM and Friday PM McAlister - So. Bay Women's Rec. 116 Halecrest Elementary 1/30 Metro Hotel 1/7 Kin /Chavez Academy 1/14 MHS - HarmonV West 1/30 Vista Square Elementary 1/8 1115 1122 1129 National Crossroads 1/27 Community Sites Dates Dates Dates Dates Dates Dates Dates Bayside Community Center 1/23 1115 1/20 1/22 1/27 1 /29 Crisis House Eve Monday AM ECS Head Start 1112 East County Transitional Livin 1/5 McAlister - Lemon Grove E ery Monday PM and Friday PM McAlister - So. Bay Women's Rec. 116 Metro Hotel 1/7 MHS - HarmonV West 1/30 National Crossroads 1/27 Neil Good Day Center 1/9 Parent Care Central 117 1/21 Parent Care East 1/14 1128 Providence Comm. Svcs - Catalyst 1/20 Second Chance 1/12 Teen Challenge 1/5 1/7 1/9 1/14 1/19 1/21 1126 Turning Point Home 1/13 Homeless Shelters tes Dates Dates Dates Dates Dates Dates CWS- Alpha Project ]!l!/7 1/14 1/21 1128 CWS- UVSD 116 t9 1113 1116 1/20 1123 1127 1/30 Public Housing Dates Dates Dates Dates Dates Dates Dates Allen Park 116 1/8 1/13 1115 1/20 1/22 1/27 1 /29 Special Events Dates Dates Dates I Dates Dates Dates Dates Project Homeless Connect 1/28 0 N r+ a 04 R ro x fD r. .9 sv oa N 14 W January 2014 KidCare Express 1 Schedule Highlighted sites are devoted to program participants /residents. Walk in patients may visit other sites. It is highly encouraged that agency staff and patients call 619 -515 -2312 to verify that the clinic site has not changed or to ensure that the clinic is still able to take "walk -ins ". Monday Tuesdav Wednesdav Thursday r=dd�, e.,F...d. AM 8:30 -12:00 1112115 1113115 1/14115 111115 Holiday 112115 Closed 113115 AM 8:30 - 12:00 PM 1:00 - 5:00 Down Parent Care East 4990 Williams Street Down Holiday Closed Adolfo/ Tekippe! Carmen Staff AM 8:30 - 12:00 PM 1:00 - 5:00 1/5115 Down Down 1/6115 Down Down 117115 —1 Parent Care Central 4125 Alpha Street San Diego, CA 92113 Metro Hotel 435 13th Street San Diego CA 92101 118115 - Down Down -- 119115 Neil Good Day Center 299 17th Street San Diego, CA 92101 Teen Challenge 5450 Lea Street San Diego, CA 92105 1/10115 Staff King Chavez Academy Adoflot Teki ppe I Carmen McAlister- Lemon Grove Adolfol Rosenbaum I (rme :a n 1:0D • 5:00 AM 8:30.12:00 PM 1:00 - 5:00 1112115 1113115 1/14115 1115115 1116115 1117115 AM 8:30 - 12:00 Down Down Parent Care East 4990 Williams Street Down VV5D CWS 2801 112 Sports Arena Blvd Adolfo/ Tekippe! Carmen Adolfol Rosenbaum t Carmen San Diego, CA 91941 San Diego, CA 92110 PM King Chavez Academy McAlister- Lemon Grove 1:0D • 5:00 Down Down 2850 Logan Avenue Down 2049 Skyline Dr San Diego, CA 92113 Lemon Grove, CA 91945 Staff AdoIW Tekippe I Carmen Adolfo/ Rosenbaum 1 Carmen 1119115 1120115 1121115 1/22115 1/23115 �_ 1124115 AM 8:30 -12:00 Down Down Parent Care Central 4125 Alpha Street Down Bayside Community Center 2202 Comstock Street San Diego, CA 92113 San Diego, CA 92111 PM Castle Park Middle School Bayside Community Center 1:00 •5:00 Down Down 160 Quintard Street Down 2202 Comstock Street Chula Vista, CA 91911 San Diego, CA 92111 Staff Adolfol Tekippe ! Carmen Adolfo/ Rosenbaum / Carmen AM 8:30.12:00 PM 1:00 - 5:00 1126115 Down Down 1127115 Down Down 1128115 Project HL Connect Golden Hall 202 C Street San Diego, CA 92101 Project HL Connect Golden Hall 202 C Street San Diego, CA 92101 — 1129115 1130115 1131115 Down Down VVSD CWS 2801 112 Sports Arena Blvd San Diego, CA 92110 MHS Harmony West 6154 Mission Gorge Rd. San Diego, CA 92120 Staff Adolfo/ Tekippe! Carmen Adolfol Rosenbaum t Carmen 0 N N a OC a w ro w n fxD .9 va N Kt- January 2014 KidCare Express 2 Schedule Highlighted clinic sites are devoted to program participants /residents. Walkin in patients may visit other sites. It is highly encouraged that partner staff and patients call 619- 515 -2312 to verity that the clinic site has not changed or to ensure that the clinic is still able to take "walk -ins ". Please note that on 116 clinic will end at 3:30. We apologize for any inconvenience till may cause. Monday Tuesday Wednesday Thursday Fridav Saturdav 111115 __......,., I 112115 113115 AM 8:30 -12:00 Holiday Closed PM 1:00 - 5:00 Holiday Closed 1/5115 1 116115 11 117115 118115 119115 1110115 _ AM Crisis House Allen Park Alpha Project CWS Allen Park 8:30 -12:00 1034 N. Magnolia 686 Gateway Center Way 16th Street & Newton Ave 686 Gateway Center Way Down El Cajon, CA 92020 San Diego, CA 92102 San Diego, CA 92101 San Diego, CA 92102 McAlister - Lemon Grove Allen Park hallenge AIIe n Park PM 1:00 - 5:00 2049 Skyline Dr 686 Gateway Center W ay FTeen ea Street 686 Gateway Center Way Down Lemon Grove, CA 91945 San Diega. CA 82102 go, CA 92105 San Diego, CA 92102 'staff Adolforrreuner /Carmen JuanlMcClamrochlZulema Juan/ Rosenbaum / Gloria Juan/ Rosenbaum AM only PM Cancelled / Float 1112115 1113/15 1_/14/15 1115115 1/16/15 1117115 AM 8:30 -12:00 Crisis House 1034 N. Magnolia Allen Park 686 Gateway Center Way IlSan _ Alpha Project CWS 11 6th Street & Newton Ave Allen Park 686 Gateway Center Way Down El Cajon, CA 92020 San Diego, CA 92102 Diego, CA 92101 San Diego, CA 92102 PM 1:00 - 5:00 Staff McAlister- Lemon Grove 2049 Skyline Dr Lemon Grove, CA 91945 I AdolfotTreuner/Carmen Allen Park 686 Gateway Center Way San Diego, CA 92102 ` Juan/ Handron IZulema I J Teen Challenge 5450 Lea Street San Die o, CA 92105 Juant Rosenbaum f Gloria Allen Park 686 Gateway Center Way San Diego, CA 92102 Juan? Rosenbaum / Zulema Down 1/19/15 1120115 1121115 1122115 1123115 1124/15 AM 8 30 -12:00 ' Crisis House 1034 N. Magnolia Allen Park 686 Gateway Center Way JAIpha Project CWS 16th Street & Newton Ave Allen Park 686 Gateway Center Way Down El Cajon, CA 92020 San Diego, CA 92102 San Diego, CA 92101 San Diego, CA 92102 PM McAlister- Leman Grove Allen Park Teen Challenge Allen Park 1:00 - 5:00 2049 Skyline Dr 686 Gateway Center Way 5450 Lea Street 686 Gateway Center Way Down Lemon Grove, CA 91945 San Diego, CA 92102 San Diego, CA 92105 San Diego, CA 92102 Staff I Adolfo/Treuner/Carmen I Juan /McClamrochlZulema l Juanl Rosenbaum t Gloria Juan/ Rosenbaum I Zulema 1126/15 1127115 1 1128115 1129115 1130115 1131115 p`M 8'30 -12'00 Crisis House 1034 N. Magnolia Allen Park 686 Gateway Center Way Parent Care East 4990 Williams Street Allen Park 686 Gateway Center Way El Cajon, CA 92020 San Diego, CA 92102 San Diego, CA 91941 San Diego, CA 92102 PM McAlister- Lemon Grove Allen Park Alpha ha Project CWS Allen Park 1:00 - 5:00 2049 Skyline Dr 686 Gateway Center Way 16th Street & Newton Ave 686 Gateway Center Way Lemon Grove, CA 91945 San Diego, CA 92102 San Diego, CA 92101 San Diego, CA 92102 Staff Adolfofrreuner /Carmen Juan /McClamrochlZulema Juan? Rosenbaum / Gloria Juan/ Rosenbaum / Zulema 0 N r+ a va R ro fxD .9 OC N Ln N January 2014 KidCare Express 3 Schedule Highlighted clinic sites are devoted to progam participants /residents. Walk in patients may visit other sites. It is highly encouraged that partner staff and patients call 619 -515 -2312 to verify that the site has not changed and to ensure that the clinic is still able to take "walk - ins ". ' Please note that on 1/6 clinic will end at 3:30. We apologize for any inconvenience this may cause. Mondav T.—A.. w­.,..a_.. AM 8:30 -12:00 115115 East County Trans Living 1533 East Main Street El Cajon, CA 92021 - - -- - - - --� ..._.__,.i 1/1/15 , .,us 1/2115 - -) 1/3115 Holiday Closed Teen Challenge 5450 Lea Street San Diego, CA 92105 PM 1:00 - 5:00 Down Vista Square Elementary 540 G Street Chula Vista, CA 91910 McAlister- Lemon Grove 2049 Skyline Dr Lemon Grove, CA 91945 Holiday Closed Fernando/TekippelGloria Staff Provider Femando/ McClamroch! Gloria Femando t Douglas t Float Staff Femando/ Handron 1 Gloria glas / Zulema AM 8:30 -12:00 115115 East County Trans Living 1533 East Main Street El Cajon, CA 92021 1/6115 VVSD CWS 2801 112 Sports Arena Blvd San Diego, CA 92110 117115 Down 118115 Vista Square Elementary 540 G Street Chula Vista, CA 91910 1/9115 VVSD CWS 2801 112 Sports Arena Blvd San Diego, CA 92110 1110115 Down PM 1:00 - 5:00 Teen Challenge 5450 Lea Street San Diego, CA 92105 South Bay Women's Recovery 2414 Hoover Avenue National City, CA 91950 Down Vista Square Elementary 540 G Street Chula Vista, CA 91910 McAlister- Lemon Grove 2049 Skyline Dr Lemon Grove, CA 91945 Down Staff Fernando/TekippelGloria Fernando 1 Treuner 1 Gloria Provider Femando/ McClamroch! Gloria Femando t Douglas t Float Staff AM 8:30 -12:00 1N2/15 ECS Head Start 267 E. Oxford Chula Vista, CA 91911 1113115 VVSD CWS 2801 1/2 Sports Arena Blvd San Diego, CA 92110 1/14115 1/15115 1116115 1117115 Down Vista Square Elementary 540 G Street Chula Vista, CA 91910 Castle Park Elementary 25 Emerson Street Chula Vista, CA 91911 Down PM 1:00 - 5 :00 Second Chance 6145 Imperial Ave San Diego, CA 92114 Turning Point Home 1315 25th Street San Diego, CA 92102 Down '540 Square Elementary G Street a Vista, CA 91910 Centary t 1911 Down Provider Fernando/Tekippe /Gloria Fernando 1 Ti euner! Gloria Staff Femando/ Handron 1 Gloria glas / Zulema 1119/15 1120115 1121/15 1122115 1/ 23115 1124115 AM 8:30 -12:00 _ Neil Good Day Center 299 17th Street VVSD CWS 2$01 1!2 Sports Arena Blvd Down Vista Square Elementary 540 G Street VVSD CWS 2801 1/2 Sports Arena Blvd PM 1:00 - 5:00 San Diego, CA 92101 San Diego, CA 92110 Down Chula Vista, CA 91910 San Diego, CA 92110 Staff Femand orrekippe /Gloria Femando t Treuner/ Gloria Femando( Handron ! Gloria Femando 1 Float 1 Zulema PM 1:00 - 5:00 Teen Challenge 5450 Lea Street Prov Comm Svcs - Catalyst 7155 Mission Gorge Rd. Down Vista Square Elementary 540 G Street McAlister- Lemon Gro ve 2049 Skyline Dr San Diego, CA 92105 San Diego,CA 92120 Chula Vista, CA 91910 Lemon Grove, CA 91945 Staff Femande/Tekippe /Gloria Fernando / Treuner / Gloria Fernando/ Handron i Gloria Fernando / Douglas t Zulema 1126115 1127115 1128115 1/29115 1130115 1131115 AM 8:30 -12:00 Feaster Charter 670 Flower Street Chula Vista, CA 91910 VVSD CWS 2801 112 Sports Arena Blvd San Diego, CA 92110 Down Vista Square Elementary 540 G Street Chula Vista, CA 91910 Halecrest Elementary 475 E. J St Chula Vista, CA 91910 PM 1:00 - 5:00 Teen Challenge 5450 Lea Street San Diego, CA 92105 National Crossroads 4991 Imperial Avenue San Diego, CA 92113 Down t40G �91910 McAlister- Lemon Grove 2049 S kyline Dr Lemon Grove, CA 91945 IF Staff Femand orrekippe /Gloria Femando t Treuner/ Gloria Femando( Handron ! Gloria Femando 1 Float 1 Zulema CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: SOUTH BAY COMMUNITY SERVICES PROGRAM /PROJECT: FAMILY VIOLENCE TREATMENT PROGRAM Project Description: The Family Violence Treatment Program provides therapeutic counseling and crisis intervention services to adult and children, victims of family violence. Specific Use of Chula Vista Salaries and Benefits Funding: Target Population: Low /Moderate Income Proposed Number Persons to Serve: Program Total Budget: $657,029 C. V. Cost per Client: Funding Request: $39,000 Prior Year Funding: FUNDING RECOMMENDED: .. $100 (Cost is based on funding requested. Number of clients subject to change) $39,000 $39,000 2015 -04 -21 Agenda Packet Page 246 .,: �,� rr/ MY(* CWULA WSfA Project category: (check one only) ® Public service ❑Capital improvement Applicant Agency Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) Applicant legal South Bay Community Services Type of agency: ® 501(c)(3) I ❑Gov't. /Public ❑For Profit ❑ Faith -Based ❑Other: project; ;430 F Street, Chula Vista 91910 Total cost to complete project: p p J 95- 2693142 Agency Address: I$39,000I Agency Tax Identification #: Date of ;September, 1972 Agency Central Contractor CAGE Code: 374Uo Incorporation: Registration# (http://www.ccr.gov) Agency Annual $ 30,672,495 1 Agency DUNS # 113407779 Operating Budget: Number of paid 600 Number of volunteers: 750 staff. Agency mission statement: SBCS' mission is to provide children, youth, and families with services that reinforce the family's role in our community and assist individuals to aspire realistically to lives of self - fulfillment Proiect Title I IFamily Violence Treatment Program I I Project Description (Briefly describe your project /program): The Family Violence Treatment Program provides therapeutic counseling and crisis intervention services to adult and children victims of family violence. Funding Request Total funding requested in this application ($39,000 I Other funds already secured for ($627,029 I (you will provide a detailed budget in Appendix C: Is Census Tract designated as a Low /Moderate Income CT? project; Total cost to complete project: p p J $ 657,029 'i Other funds not yet secured for I$39,000I project: Project Information If Project is a Public Service, will service be site specific? El Yes ENO If your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? ❑Yes ❑No ❑Yes ENO ❑Yes El No CDBG APPLICATION I P GE 1 Section 1: Project Details (Max Score: 25 Points) The Family Violence Treatment Program provides therapeutic counseling services and crisis intervention services to adult and children victims of family violence. 1 1.2. Project start date: my 1, 2015 Anticipated end date: I June 30, 2016 1.3. Project's`days /hours of operation: ;Crisis intervention is provided 24 hours a day /7days a week. 1.4. Project IZ I Public service category: (check one only) ( ❑I capital improvement and Public Facility Improvements 1.5 Project objective: (check one only) ® Suitable living environment 1389 Decent housing El ;Economic opportunity 1.6 Project ; outcome: (check 'one only) ® Availability /accessibility ❑ Affordability ❑ Sustainability 1.7 The following questions on individual clients and households to be served apply only to Public Service, and Minor Residential Rehabilitation projects: Will the project serve individual clients (IC) or households (HH)? ® Individual clients ❑ Households Total unduplicated 1C /HH served in 2015/16 1389 Annual cost per client /household: J$100.25 1.8. CDBG Criteria: Which CDBG criterion below does your proposed project meet? ❑', (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service areas) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ® (2) Limited clientele (select subpart below): ® (a) Special needs group (select benefit group from the list below): Community Enhancement (public facilities /spaces) ® ❑ (i) Abused children ❑ I (ii) Elderly persons 62 years or older ® I (iii) Battered spouses ❑ (iv) Severely disabled — Census definition; documentation required ❑ (v) Persons living with HIV /AIDS ❑ (vi) Migrant farm workers ❑' (vii) Homeless persons ❑ (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): �❑ ❑(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015 - 2019 Consolidated Plan goals are listed below. Select the goal appropriate to your project: ❑ Affordable Rental Housing Opportunities ❑; I Maintenance and Preservation of Housing (rehabilitation activities) Homeownership Opportunities (homebuyer programs) H Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons CDBG APPLICATION I PAGE 2 (Max Length for Questions 1.10 to 1.15: 2 The Family Violence Treatment Program provides therapeutic counseling and crisis intervention services to adult and children victims of family violence. The Program assists low and moderate - income persons to overcome the trauma associated with violence, and rebuild safe, healthy lives for themselves and their children. SBCS has the experience and comprehensive capacity to provide these services with the highest quality. Our experienced direct service staff, fiscal department, and reputation in the community offer an excellent value to CDBG funds if awarded. The sustainability of SBCS' DV services described below in section 5.2 further leverages CDBG funding and provides an opportunity for the City of Chula Vista to help the largest number of residents. The Family Violence Treatment Program is designed to benefit the Chula Vista community by providing crisis intervention and support services for those experiencing family violence. The Family Violence Treatment Program assists low and moderate - income persons to overcome the trauma associated with violence, and rebuild safe, healthy lives for themselves and their children. Although the housing market and unemployment rates have improved in other areas of the county, Chula Vista remains an area characterized by low income and unemployment /underemployment. The current economic climate, coupled with an increased risk of homelessness, places tremendous stress on families and has resulted in increased demand for domestic violence (DV) and shelter services. During FY 2013/14, SBCS served over 1,000 victims and children through the Domestic Violence Response Team (DVRT) and has noticed a clear increase in the severity of DV incidences. There is an overwhelming need for both supportive services and emergency shelter for victims and their families. SBCS' priority is to be able to continue providing high - quality core services to as many victims of DV as possible. The Family Violence Treatment Program includes the following services and activities: • Therapeutic counseling and crisis intervention services to adult and children victims of family violence which include the following activities: • DVRT for emergency responses, 24 hr. hotline assistance for DV victims, and 24 hr. access to emergency shelter; • Strengths -based Assessments and Safety Planning for DV victims and their children; • Individual counseling and group /family counseling; • Unique therapeutic pre - school, Mi Escuelita, for child victims of family violence; and • On -going case management and support for victims All clients also have access to any of SBCS' other programs including emergency and transitional housing, financial self - sufficiency services, and /or job development. All Family Violence Treatment Program services are on -going and CDBG funds will assist SBCS to maintain /increase the number of calls responded to through the DVRT — the entry point for many victims to get the assistance they need to re- build safe, stable and healthy lives for themselves and their children. 9015-04-21 Agenda Packet Pa 219 CDBG APPLICATION I P GE 3 1.14. How does your agency plan to tell the target population about the project /services? Information about the Family Violence Treatment Program is advertised at the SBCS main agency, through flyers distributed to local Family Resource Centers, schools, the Chula Vista Community Collaborative and through local law enforcement partners. DVRT is also accessed through 211 San Diego and SBCS' emergency hotline. 1.15. List a minimum of three outcomes for each individual service you are providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation, case management, etc.). 1. Crisis Intervention Services Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Provide crisis intervention services 389 Hotline calls, Agency database 2. Provide access to case 335 Agency database management services including assessment and safety planning 3. Provide individual counseling 185 Agency database, case notes 4. Provide group and /or family 150 Agency database, case notes counseling 1.16. Will the project collaborate with other service providers in the community? If yes, list them ® Yes JEJ No and briefly describe the collaboration: SBCS works closely with the Chula Vista Police Department, the District Attorney's Office, Child Welfare Services, the region's hospitals and clinics, Family Resource Centers operated by the Community Collaboratives, school districts, Legal Aid of San Diego, Family Health Centers, and other local organizations in order to respond effectively to the needs of victims and their families. CDBG APPLICATION I P GE 4 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who will be the person responsible for the overall oversight of the proposed project? Name of person: 10mar Calleros Title of person: Family Wellness and Self- Sufficiency Department Director Relevant education: !B.S. Interdisciplinary Studies Telephone number. 1(619) 420 -3620 Date first employed: 12014 1 2.2. Who will be the alternate person responsible for the overall oversight of the proposed project? Name of person: Amaris Sanchez Title of person: lProgram Director Relevant education: JB.A. Women's Studies Telephone number: (619) 420 -3620 Date first employed: 12003 2.3 Who will be the,person responsible for the day -to -day operations and management of the proposed project? Provide no more than two individuals: Name of person: Omar Calleros Title of person: Family Wellness and Self- Sufficiency Department Director Relevant education: IB.S. Interdisciplinary Studies Telephone number: (619) 420 -3620 Date first employed: 2014 Name of person: Amaris Sanchez Title of person: Title of person: lProgram Director Relevant education: IB.A. Women's Studies Telephone number: ;(619) 420 -3620 11993 Date first employed: 12003 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures and fiscal compliance? Provide no more than two individuals: Name of person: ! ;Elizabeth Iniguez Title of person: CFO Relevant education: B.S. Business Administration Telephone number:';; 1(619) 420 -3620 Date first employed: ! 1993 1 Name of person: ;Gloria Ramirez Title of person: Lead Staff Accountant Relevant education: ! JB.S. Accounting Telephone number: ' 1(619) 420 -3620 Date first employed: 11993 9015-04-21 Agenda Packet Page X61 CDBG APPLICATION I PAGE 5 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.S. List the evaluation tools your agency plans to employ to track and monitor the progress of the project. Upon entrance into the program, each victim /family is assessed utilizing the Family Well -Being Assessment, which gauges a victim /family's strengths and barriers. A Family Violence Associate reviews the assessment with the victim /family, and based on its results, work together to create an Individualized Service Plan. As a victim /family progress toward her /their goals, the Family Violence Associate will document client progress in case notes, re- assess her needs and assist in amending the Service Plan relative thereto. SBCS receives multiple types of HUD funding, and as such has aligned its financial management policies, methods of procurement and contracting, property management, record - keeping and reporting policies, administration and program requirements, and required financial audits in compliance with HUD's "Playing by the Rules" Handbook. 2.7. Describe any unresolved ADA issues in the projector project office and how your agency plans to address them. (If the objective of the project is ADA rehabilitation, do not repeat the project description' here.) Not applicable. 2.8. How many members does your Board of Directors have ? - - -- Please verify 14 How many Board members are also members of the project's target population or reside in the project's target area? Indicate which ones in Appendix F. 18 , ?011;-04-?l Agenda P- lk r Page 262 CDBG APPLICATION I PAGE 6 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) All funds are managed by SECS' Fiscal Department. The Fiscal staff includes: the Chief Financial Officer (CFO) Elizabeth Iniguez, 3 Accounting Associates, 1 Accounts Payable Clerk, and 1 Fiscal Aide. The following are SBCS' fiscal procedures: Cash Disbursements: cash disbursements are prepared twice a month by our computerized accounts payable program. Payment is done for all authorized check requests. Where warranted, due to the significant amount of the purchase, approval from the Board of Directors is needed. Original supporting documents must be attached to all check request forms. After payment, all supporting invoices are stamped "paid" to avoid duplication of payment. All checks over $1,000.00 require two signatures, the CEO and a member of the Board of Directors. Pre - numbered checks are used on all disbursements. Numerical and physical control is maintained over blank checks as well as issued checks. Void checks are adequately mutilated and filed in numerical order with canceled checks. Cash Receipts: cash receiving is handled by the receptionist. She is in charge of opening all mail and logging in all checks received. The receptionist is not involved in any fiscal duties. Incoming cash receipts, primarily in the form of checks, are locked in a file cabinet until accumulation merits a deposit. The collection of cash is maintained by a separate cash receipt log. The Deposit is prepared by an Accounting Associate and posted to the general ledger by the Lead Accountant, maintaining discrete accounts for different funding sources. Periodic reconciliation of detailed cash receipt records to duplicate deposit slips, accounts receivables, and cash control accounts are prepared by personnel independent of cash functions. Payroll and Personnel: New employees are investigated before being hired. Wage and personnel policies are current and in writing. Current and complete personnel files are maintained. An adequate system is used to insure proper recording of hours and time. All salary and wage payments are made by check. An outside payroll company is responsible for processing payroll and printing appropriate payroll checks. All payroll checks are delivered to our office for review, and distribution to employees. The payroll account is reconciled by someone other than the person preparing the payroll and signing checks. Revenue, Billing, and Receivables: The CFO prepares all grant billings. Billings are done under reimbursement basis once a month and journalized as a receivable until the proper payment is made. The billings are done either on a preprinted form provided by the grantor or in -house prepared form. The CFO is in charge of monitoring the year -to -date expenses and comparing them to the annual budget. Under no circumstances will billings for a particular expense exceed the annual authorized budget. The fiscal department does a periodic analysis of receivables. Petty Cash and Cash On Hand: Petty cash funds are maintained on an imprest basis, with one individual responsible for the fund. They are not combined with other receipts. Responsibility for petty cash is separate from cash disbursements, receipts, and receivables functions. Limits exist on the amount for reimbursements out of petty cash. Supporting documents are checked and canceled at the time the fund is replenished. The fiscal department makes periodic and surprise counts of funds. South Bay Community Services' Board of Directors meets every other month, during which they receive programmatic updates, and are advised on other significant agency business. The Board of Director's reviews and approves all funding requests, quarterly budget updates and the annual report. The Board is comprised of a number of sub - committees including the Executive Committee and Audit Committee, whose members attend to agency policies, procedures and financial management. The Board also directly oversees the President and CEO, who has the authority to act on the agency's behalf. 2-015-04 21 Agenda Packet Page 25 CDBG APPLICATION I PAGE 7 The Chief Financial Officer and Fiscal Staff utilize generally accepted accounting procedures in handling disbursement of funds and maintaining fiscal records. SBCS successfully manages more than 60 Federal, State, County, and city grants, as well as Private Foundation funding. The agency is audited by an independent auditor on an annual basis, and has a history of clean financial audits. Program Evaluation and Quality Management is an integrated process facilitated by the SBCS' Contract Compliance and Quality Assurance Department. The CCQA staff possess extensive experience with monitoring and evaluating service delivery, and they regularly review the conditions of each contract to ensure these conditions are being met correctly and with high quality. SBCS has written policies that address Privacy and Confidentiality and the Release of Information, and all program procedures are HIPAA compliant. Direct service staff will use various tools to measure program success including contact logs, sign -in sheets, client surveys and case notes. All confidential files are transported in confidential lock boxes from program sites to the main agency, and are maintained in locked secure file cabinets when not in use. 3.5. Briefly describe your agency's auditing requirements, including those for the proposed project: South Bay Community Services is audited by an independent auditor on an annual basis, and has a history of clean financial audits. In addition to the Fiscal Policies listed above in 3.1, the CFO monitors the budget on a daily basis as receipts and debits are posted, as new grants come in, and as expenses and invoices are paid. There are regular meetings with the President and CEO to make sure funding streams are adequate for programs, and strategies are developed to apply for and acquire more funds as programs expand. Contracts, grants, and other major funding sources are accounted in separate departments to prevent overlap of expenses and maintain separate general ledgers for each funding source. This system facilitates the monthly monitoring of year -to -date expenses by funding source, and accounting for expenses to any particular funding source. CDBG funds will be managed in accordance with this agency policy. 901 S-04-91 Agenda Packet P 254 CDBG APPLICATION I P GE 8 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) South Bay Community Services (SBCS) is a dynamic 501(c)(3) organization and is the largest provider of social service and community development programs in San Diego County's South Bay. SBCS serves San Diego County's Southern Region, an area with a diverse population that is greatly affected by immigration, characterized by transience, low socioeconomic expectancy, high crime rates, intense gang activity, and substance abuse, making it difficult for them to find employment, affordable housing, and access community resources and services. SBCS was created by dedicated community members in 1971 as a drop -in center for drug abusing teens. Responding to evolving community needs and concerns, we have developed a wide range of integrated, bilingual, prevention, intervention, and treatment options for youth and families, including mental health counseling; the region's only permanent shelter and support services for homeless families, youth, and domestic violence victims and their children; transitional and affordable housing; drug & alcohol prevention and intervention; domestic violence prevention and intervention; community development; child abuse prevention and intervention; and extensive youth programming. SBCS is the sole provider of comprehensive Domestic Violence services in the South Bay region. Since 1991, SBCS has provided comprehensive, culturally appropriate, integrated prevention and intervention services to victims of domestic violence that promote integrity and self- sufficiency, improve their access to resources, and increase their safety and the safety of their children. On their way to becoming self- sufficient, SBCS' clients achieve major successes with the help of the program, such as learning English, getting a job, saving money, reuniting with their children after completing a drug rehabilitation program, overcoming depression, or getting a home of their own. SBCS is the leader in the state in emergency response to DV victims. SBCS is also the regional leader in providing trauma informed best practices for victims, to the extent that the agency trains other providers throughout the county and the state. 4.2. Has your agency received CDBG or other federal funds in any of the past three fiscal years (Fiscal Years 2012 -2013, 2012-2013,2013-2014)? If yes, complete Appendix G for each of the ® Yes (Q No grants received for the three Fiscal Years 2012, 2013, and 2014. Section 5: Back -Up Plan (Max Score: 5 Points;) 5.1. Will your agency still implement this project should CDBG funds not be awarded? If yes, how ® Y will the implementation be achieved? The need for Domestic Violence Services has increased at a time when funding has decreased significantly, so CDBG support of the Family Violence Treatment Program is essential to sustain this much needed service within the community. If funded at an amount less than requested, we will continue to provide Domestic Violence Services, but will be forced to serve fewer victims and children. Funding support for the Family Violence Treatment Program is spread over a wide base of local, county, state, and federal agencies as well as individual donors, local corporations, and private foundations, to guard against program closure because of the loss of a funding source. The Board of Directors works hard each year to put together our annual fundraiser, "Change Their Lives" with all proceeds benefitting Mi Escuelita and our children's domestic violence services. We have also begun a social enterprise, East Side Sequel, an upscale resale boutique which not only provides jobs for our community members, but profits benefit our domestic violence programs. This strategic formula will create sustainability over time through the leveraging of diverse funding sources, and limits liability and dependence upon one type of support. ?011;-04-?l Agenda va L r Pa —e 255 CDBG APPLICATION I PAGE 9 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms in MS Excel. Choose the forms pertaining to your project category. Public service Capital improvement (see below): s this Capital Improvement �. No Yes ® All project categories must complete the following: Complete Appendices A -1, A -2, and A -3. If no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test ® Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits ■ Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 — Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4— Personnel Gross Pay: Construction Management ■ Schedule 5 — Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification 201 G -04 -21 Agenda Parket page 356 CDBG APPLICATION I PAGE 10 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) it TaskJActivity Description Completion Date 1. (Domestic Violence Response Team I lEmploy staff 24 hours /day, 7 days /week to respond to On -going police calls involving DV j 2. (Provide follow -up Crisis Intervention IDVRT Staff provide follow -up crisis intervention services On -going for Victims visited on emergency calls 3. (Case Management ictims are assigned to a Case Manager to coordinate On -going referrals and access needed services Emergency Shelter /Transitional Housing (Victims and their children have access to SBCS' On -going Transitional Housing and Emergency Shelter Programs 5. IMi Escuelita I SBCS operates Mi Escuelita, a therapeutic preschool On -going program for children ages 3 -5 who have been exposed to family violence 16. 1 Counseling Weekly group counseling sessions for children and On -going Victim Support Groups are available for DV victims and their children j 17. I Iclient assessment and follow -up I IClients in the Family Violence Treatment Program are Ion -going assessed utilizing the Family Well -being Assessment and as upon entrance into the program, and Case Managers needed I follow -up regarding client progress /needs /services CDBG APPLICATION I PAGE 11 2015 -04 -21 Agenda Packet Page 257 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agency name: South Bay Community Services 2. Project name: Family Violence Treatment Program 3. Year of funding: ❑ FFiscal Year 2012 1 IL] I Fiscal Year 2013 ® I Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: (® CDBG ❑ HOME ❑ ESG I IE] Other (Indicate below) NSP I I❑ Click here to enter text. 5. Amount awarded. 11$39,000 6. Amount spent to date: 11$18,327 Z Amount reprogrammed to date: 1$0 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): • Strengths -based Assessments and Safety Planning for DV Victims and their children; • Individual and group counseling for children, and support groups for adults; • On -going case management and support for victims; • 185 Victims of family violence will participate in a range of individual, family or group counseling; and • 150 victims of family violence will participate in support group services. 9. Indicate below the outcomes achieved: SBCS is on track to meet all the FY 2014/15 contract objectives. From July 1- December 31, 2014, SBCS provided counseling to 113 individuals, and facilitated 104 counseling /support groups. 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below :. Not applicable. 1. Agency name: South Bay Community Services 1 2. Project name: IFamily Violence Treatment Program 1 3. Year of fundina: IF] I Fiscal Year 2012 1 IM I Fiscal Year 2013 1 n I Fiscal Year 2014 ®, CDBG �❑ HOPWA ❑ ESG ❑HOME ❑ CDBG -R I ❑ HPRP (❑ NSP I I❑ Other (Indicate below): 5. Amount awarded: 1$39,000 j 6. Amount spent to date: 11$39,000 1 7. Amount reproarammed to date: 11 $0 Program Delivery included the following activities. 389 Individuals clients were to be served. • DVRT for emergency responses, 24 -hour hotline assistance for domestic violence victims and 24 -hour access to emergency shelter; • Strengths -based assessments and safety planning for domestic violence victims and their children; • Individual and group counseling and support groups for adults; • Unique therapeutic pre - school, Mi Escuelita, for child victims; • On -going case management and support for victims; • Court mandated perpetrators' groups; • Access to other SBCS programs including emergency and transitional housing, financial self- sufficiency services and job development services. CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 258 441 clients received Family Violence Treatment Services in FY 2013 -14. Not applicable. CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 259 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. For CIP projects, have the constructions plans and drawings been completed? ❑' Yes ❑ No If no, indicate the anticipated date of completion: within 90 calendar days from the CDBG contract execution date? If no, please explain why 10, 9.2. For CIP projects, will you be able to select and award a contract to a general contractor within 90 calendar days from the CDBG contract execution date? If no, please explain why 10, Yes �❑ No below: Click here to enter text. 9.3. For CIP projects, summarize the construction manager's relevant experience on similar federally funded projects: Click here to enter text. 9.4. For CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions B.8 to B.16) with respect to lead hazards, historic ❑. Yes,❑ No preservation, asbestos, location in a flood plain, or other documented health and safety problems. Were issues identified? If yes, identify each issue and the mitigation below: Click here to enter text. 9.5. For CIP projects, the work completed must be maintained for a minimum of five years after the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintained. Click here to enter text. 9.6. For Public Facility Improvements which exceed $25,000 the facility shall continue to meet one of the national objectives and provide services to low /moderate income persons until five years after the expiration of the contract /MOU with the City. Describe how you will comply with this HUD requirement. Click here to enter text. 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan:' Click here to enter text. CDBG APPLICATION I PAGE 14 2015 -04 -21 Agenda Packet Page 260 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is the facility agency- owned, City- owned, or privately owned? ❑ Agency -owned Has a lead hazard inspection report been issued for the facility? Indicate the property owner(s): Click here to enter text. ❑Yes Is there currently a lien on the property? ❑ Yes j❑ No Yes ❑', City -owned Will children occupy the facility? Indicate your City Real Estate Assets liaison; IClick here to enter text. Elyes When will the lease expire? (The lease must not expire within five years of the proposed project's completion date..) (Click here to enter text. Click here to enter Is there currently a lien on the property? ❑ Yes ❑ No ❑No ❑', Privately owned Indicate the property owner(s): ❑No When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) Is there currently a lien on the property? ❑ Yes ❑ No ❑' Other Provide a brief explanation; 9.9. How old is the property /building in terms of years? ❑Yes For building /structures' constructed prior to December 31, ;1969: Has a lead hazard inspection report been issued for the facility? If yes, specify the size in square feet: Yes ❑Yes No Has the facility been abated for lead paint? Yes No Will children occupy the facility? Yes Elyes No If yes, indicate the age range of the children who will occupy the facility: Click here to enter 9.10. Has the property been designated or been determined to be potentially eligible for Dyes I ❑No designation as a local, state, or national historic site? If yes, please describe: Click here to enter text. 9.11. Is the building /structure located on a Historic Site? ❑Yes Yes ❑No If yes, specify the size in square feet: Is the building /structure located in a Historic District? ❑Yes I I Addition size: ❑No Is the building /structure in a Flood Zone? Yes ❑'No is the building /structure in a Flood Plain? Elyes ❑No Does your agency have flood insurance? ❑Yes ❑No Will there be demolition required? Yes ❑No 9.12. List and describe any known hazards (e.g., asbestos, storage tanks — underground /above ground): Click here to enter text. 9.13. Will the project result in an expansion of an existing facility? Yes I E]J No If yes, specify the size in square feet: I Existing size: I I I I Addition size: CDBG APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 261 9.14. The questions below ask about zoning. If zoning information is not known, contact the City of Chula Vista's Development Services Department at (619) 691 -5101 to.request assistance. What is the project structure; type? ❑ Residential ❑ Commercial ❑ Public facility ❑ Public right -of -way What is the current zoning of the project site? Clicl< here to enter text. Is the project site zoned correctly for the proposed activity? ❑ Yes ❑ No If no, provide below an explanation of efforts and a timetable to change the zoning or obtain a variance: Clicl< here to enter text. es Click here to enter text, Clicl< here to enter text. 9.17. For Public Facility Improvements, what are the hours of operation (days of the week and hours of operation? Click here to enter text. CDBG APPLICATION I PAGE 16 2015 -04 -21 Agenda Packet Page 262 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $39,000 5.94% List Other Sources Below: (Step 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds $398,029 60.58% Local Funds $110,000 16.74% Private Funds $95,000 14.46% Agency Funds 0.00% City of NC $15,000 2.28% 0.00 0.00 0.00 0.00% 0.00% 0.00 0.00% 0.00 0.00 0.00% TOTAL $0 $657,029 100% TOTAL PROJECT BUDGETI $657,029 2015 -04 -21 Agenda Packet Page 263 FY 15 -16 CDBG APPLICATION I APPENDIX "A" APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY 6/30/2014 CY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) A. Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) 1,800,638 7,202,552 E • 111 93,550 Page # Compare Agency Cash Balance Available (Item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item Al 7,202,552 Analyze Results Item 131 132,550 Difference 7,070,002 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATION $ AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION I APPEI WjA -2" APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1- BUDGET EXHIBIT AGENCY South Bay Community Services PROJECT Family Violence Treatment Program SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE /REPAIR PUBLICATIONS /PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY): (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON - PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET CDBG 30,526 8,475 39,000 0 I C • 111 Page of Percentage n 2015 -04 -21 Agenda Packet Page 265 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide direct project /client services. Positions providing non - direct services must be included in the indirect costs /administrative overhead (IC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT Family Violence Treatment Program (1) (2) (3) (4) POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Youth and Family Associate 49,235 62.00% 30,525.7 TOTAL CDBG SALARY & WAGES 30,526 1. List all positions charged against CDBG funding providing direct CDBG project /client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against CDBG funding. Monthly Biweekly Twice a M Page G), of T 2015 -04 -21 Agenda Packet Page 266 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bav Communitv Services PROJECT Family Violence Treatment Program (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Youth and Family Associate FICA 30,526 7.65% 2,335 Youth and Family Associate SUI 4,340 2.00% 87 Youth and Family Associate Pension 30,526 4.00% 1,221 Youth and Family Associate Health 7,056.00 62.00% 4,375 Youth and Family Associate W /Comp 30,526 1.50% 457 TOTAL CDBG FRINGE BENEFIT 1 8,475 1. List all POSITIONS charged against CDBG funding providing direct CDBG project /client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project/ total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check One) Monthly X Biweekly Twice a Month Sz w i- IU1011 k l v Page ! of 2015 -04 -21 Agenda Packet Page 267 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the IC /AO being claimed against CDBG funding amount requested. The Total IC /AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT Family Violence Treatment Program (1) (2) (3) (4) POSITION TITLE /LINE ITEM AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST /ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST /ADMINISTRATIVE OVERHEAD - (5) Total CDBG Budget 39,000 Percentage 0.00% (Must be equal or less than 15 %) 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding - include detailed description of indirect use. 2. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost /administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pav Schedule (Check One Monthly X Biweekly X Twice a Mon 2015 -04 -21 Agenda Packet Page "I of Page 268 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY South Bay Community Services PROJECT Family Violence Treatment Program LINE ITEM Detailed Explanation: LINE ITEM Detailed Explanation: AMOUNT 'AL $ - AMOUNT AL $ LINE ITEM I AMOUNT Detailed Explanation: AL $ - *All line items must be justified in relation to CDBG- funded activities to be completed. Add pages as needed. 2015 -04 -21 Agenda Packet Page of Page 269 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: SOUTH BAY COMMUNITY SERVICES PROGRAM /PROJECT: SERVICES FOR HIGH RISK AND HOMELESS YOUTH Project Description: South Bay Community Services will provide services, support, and opportunities for high -risk and homeless youth to avoid first -time or repeat contact with law enforcement, homelessness, substance abuse, and /or gang involvement and assist them in building healthy, stable and productive lives. Specific Use of Chula Vista Salaries and Benefits Funding: Target Population: Low /Moderate Income Proposed Number Youth to Serve: Program Total Budget: $516,254 C. V. Cost per Client: Funding Request: $39,550 Prior Year Funding: FUNDING RECOMMENDED: $165 (Cost is based on funding requested. Number of clients subject to change) ff $39,55 $39,550 2015 -04 -21 Agenda Packet Page 270 �l[�r CrfYUF CHUTA VISTA Project category: (check one only) ® Public service E] I Capital improvement Applicant Agency Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) Applicant legal South Bay Community Services Type of agency: ❑X 501(c)(3) ❑Gov't. /Public El For Profit ❑ Faith -Based ❑Other: project: 430 F Street, Chula Vista, CA 91910 Total cost to complete project: 95- 2693142 Agency Address: ($39,550 I Agency Tax Identification #: project: (September 1972 Agency Central Contractor ICAGE Code: 374Uo Date of Registration# Incorporation: (http: / /www.ccr.gov) Agency Annual $ 32,438,900 Agency DUNS # 1134077791 Operating Budget: Number of paid 500 Number of volunteers: 750 • st off. Agency mission statement: South Bay Community Services' mission is to provide children, youth, and families with services that reinforce the family's role in our community and assist individuals to aspire realistically to lives of self - fulfillment. Project Title ervices for High Risk and Homeless Youth Project Description (Briefly describe your project /program): ISouth Bay Community Services (SBCS) will provide services, support, and opportunities for high -risk and homeless youth to avoid first -time or repeat contact with law enforcement, homelessness, substance abuse, and /or gang involvement and assist them in building healthy, stable and productive lives. I Funding Request Total funding requested in this application ($39,550 I Other funds already secured for ($476,704 (you will provide a detailed budget in Appendix C. Is Census Tract designated as a Low /Moderate Income CT? project: Total cost to complete project: ($516,254 1 Other funds not yet secured for ($39,550 I project: Project Information If Project is a Public Service, will service be site specific? ❑Yes ®No If your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? ❑Yes ❑No ❑Yes ❑ No ❑Yes ❑No 2015 -04 -21 Agenda Packet Page 271 CDBG APPLICATION I PAGE 1 Section 1: Project Details (Max Score: 25 Points) SBCS will provide services to homeless and high risk youth in Chula Vista designed to improve skills in social conduct, expression of emotion, and resiliency. Youth will be engaged in a variety of services to include: group and individual therapy; community service activities; academic tutoring and monitoring; and referrals to substance abuse prevention /intervention programs or other resources as needed. In addition, youth will have access to SBCS' transitional housing programs, Independent Living Skills Program, workforce development training, and any other program appropriate to a youth's success as indicated on their Service Plan. 12. Project start date; 7/1/2015 Anticipated end date: 6/30/2016 13. Project's days /hours of operation: I M -Th: 8:30am- 7:30pm, F: 8:30am — 5pm, Weekends as necessary 1.4. Project ® Public service category, (check one only) ❑, +Capital improvement and Public Facility Improvements 1.5 Project objective: (check one only)' ® Suitable living environment ❑Decent housing ❑ Economic opportunity 1.6 Project outcome: (check one only) ® Availability /accessibility ❑ Affordability ❑', Sustalnabllity 1.7 The following questions on individual clients and households to be served apply only to Public Service, and Minor Residential Rehabilitation projects: Will the project serve individual clients (IC) or households (HH)? I ® Individual clients ❑ Households Total unduplicated IC/HH served in 240 Annual cost per client /household: $164.79 1.8. CDBG Criteria: Which CDBG criterion below does your proposed project meet? ® (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or a fire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ❑j (2) Limited clientele (select subpart below): Di ❑'' (a) Special needs group (select benefit group from the list below): ❑ (i) Abused children (ii) Elderly persons 62 years or older ❑ (iii) Battered spouses ❑ (iv) Severely disabled — Census definition; documentation required (v) Persons living with HIV /AIDS (vi) Migrant farm workers ❑' (vii) Homeless persons ❑'' (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): ❑ ❑'(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the goal appropriate to your project: ❑'' Affordable Rental Housing Opportunities ❑' Maintenance and Preservation of Housing (rehabilitation activities) Di _Wg magvb�LOpportunities (homebuyer programs) CDBG APPLICATION I PAGE 2 ❑; Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons 1,10 Program Narrative: Explain below your proposed project and make the case why it should be awarded funding. Youth in Chula Vista are influenced heavily by the area's prevalence of gangs, transience, and illegal substances. Combined with a high exposure to in -home violence, increasing truancy rates, and unemployment, youth are stumbling into trouble and in need of comprehensive services. According to census data, young people make up 27.9% of the population in Chula Vista. High school drop -out rates in the Sweetwater Union District alone surged to 440 during the 2012 -13 school year and 352 suspensions from possession, use, and sale offenses of controlled substances during the 2013 -14 school year (CDE.CA.Gov). With youth at such a high risk of negative influence, SBCS has designed a project to address these issues in the community. The High Risk and Homeless Youth Project is multifaceted with several components. SBCS' Community Assessment Team (CAT) coordinates a wide array of services available to the target population. Through referrals from the CVPD or internally, CAT will provide case management to prevent, intervene, and follow up on youth involved with the juvenile justice system. These youth are often falling behind in school and CAT, in collaboration with the parents) /guardian(s), works to increase attendance and grades. A gender- specific component is also available to adolescent females involved with the juvenile justice system. CAT staff is stationed at the Chula Vista Police Department to maximize efficiency and increase positive outcomes with the youth involved in the program. SBCS' Trolley Trestle Transitional Living Program stably houses 18 -24 year -olds and provides supportive services to those who would otherwise be living on the streets. Providing a safe and stable living environment, youth are able to overcome their trauma and work toward eliminating barriers of self- sufficiency. Often abused, neglected, or traumatized, youth at Trolley Trestle benefit greatly from the therapy of LCSWs and intentional relationships of staff. It is a focus at Trolley Trestle to encourage youth to be productive; whether in school or working, youth contribute to society and stay away from trouble. A great deal of youth exit Trolley Trestle Transitional Living Program with renewed, permanent relationships with family members /guardians and into permanent housing. Without CDBG funding, SBCS would be limited to the number of youth able to be served who desperately need support. It is our hope and mission to provide services that assist individuals to aspire for lives of self - fulfillment and, with this funding, we can expand our reach to more youth within the City of Chula Vista. 2015 04 21 Agenda Paeket P, 3 CDBG APPLICATION I PA E 3 (Max Length for Questions 1.10 to 1.15: 2 Pages) Services for high -risk and homeless youth are designed to benefit the Chula Vista community by providing support, services and opportunities for low and moderate - income youth who otherwise would exhibit risk factors and barriers including homelessness, substance abuse and gang involvement, which stand in their way of positive youth development and self- sufficiency. Youth in Chula Vista experience a high rate of exposure to violence in the home combined with conditions of high unemployment, transience, high drop -out and truancy rates, substance abuse, teen pregnancy, lack of educational ties, gang involvement, family disintegration and homelessness. SBCS' proposed program aims to provide support and prevention /intervention services to youth experiencing any number of these issues. Activities provided for high -risk and homeless youth include the following: Assessment, individual case plan creation, and on -going support and case management; Individual, group and /or family counseling; Community Service activities and gang prevention; Monitoring of school attendance and access to academic tutoring and after - school programs; Referral to substance abuse prevention /intervention programs; Parenting classes and teen relationship violence prevention groups; and access to SBCS' transitional housing programs, independent living skills training, workforce readiness, and any other programs necessary or deemed appropriate by a youth's case plan. All of these services are on- going, and will be sustained with CDBG funding. Information about the Services for At -Risk and Homeless Youth are advertised at the SBCS main agency, through flyers distributed to local Family Resource Centers, schools, the Chula Vista Community Collaborative and through local law enforcement and community service partners. 1.15. List a minimum of three outcomes for each individual service you are providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation, case management, etc.). 1. Access to services Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Provide assessment and case 240 SBCS Database and client case files management services to high -risk and homeless youth 2. Referrals made to Trolley Trestle As determined by need on Service Plan Case files for each youth Transitional Living Program 2. Decreased number of contacts 204(85%) Case notes for each youth between youth and law enforcement 3. Successful program completion 180(75%) Case notes for each youth and Service Plan documentation 4. Satisfaction with program 204(85%) SBCS Client Satisfaction Surveys participation 2015 -04 -21 Agenda Packet Page 274 CDBG APPLICATION I PAGE 4 1.16. Will the project collaborate with other service providers in the community? If yes, list them ® Yes [D No and briefly describe the collaboration: • Sweetwater Union High School District: SBCS collaborates on providing and receiving referrals for group counseling services; resource fair participation; services presentations; and School Attendance Review Board participation. • South Bay Elementary School District: SBCS collaborates on providing and receiving referrals for group counseling services; resource fair participation; services presentations; and School Attendance Review Board participation. • McAlister Institute — SBCS refers for inpatient and outpatient services for substance abuse prevention and intervention. • In addition, depending on needs listed on a youth's Service Plan, referrals to public benefits or other community resources will be made. 2015-04-21 Agenda Packet Page 275 CDBG APPLICATION I PAGE 5 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who will be the person responsible for the overall oversight of the proposed project? Name of person: Mauricio Torre Title of person: Department Director Relevant education: B.S. Psychology Telephone number. (619) 420 -3620 Date first employed: 1997 2.2. Who will be the alternate person responsible for the overall oversight of the proposed project? Name of person: ' Mandy Miscevic Title of person:: Program Director Relevant education: IB.S. Psychology Telephone number. (619) 420 -3620 1 Date first employed: 12003 2.3 Who will be the person responsible for the day -to -day operations and management of the proposed project? Provide no more than two individuals: Name of person: 1Kathryn Lembo Title of person: 1 lPresident & CEO Relevant education: IM.A. Psychology Telephone number: (619) 420 -3620 1 Date first employed: 111972 Name of person: Mandy Miscevic Title of person: Title of person: Program Director Relevant education: JB.S. Psychology Telephone number: 1(619) 420 -3620 Date first employed: 12003 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures and fiscal compliance? Provide no more than two individuals: Name of person: Elizabeth Iniguez Title of person: CFO Relevant education: " ,B.S. Business Administration Telephone number: (619) 420 -3620 Date first employed: 11993 Name of person: Gloria Ramirez Title of person: Lead Staff Accountant Relevant education:" �B.S,Accounting Telephone number: 1(619) 420 -3620 Date first employed: ` 1993 2015 -04 -21 Agenda Packet Page 271 CDBG APPLICATION I PAGE 6 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5. List the evaluation tools your agency plans to employ to track and monitor the progress of the project. Upon entrance into the program, each youth is assessed utilizing the Family Well -Being Assessment, which gauges a youth /family's strengths and barriers. A Youth and Family Development Associate reviews the assessment with the youth, and based on its results, the two work together to create an Individualized Service Plan. As a youth progress toward his /her goals, the YFDA will document client progress in case notes, re- assess his /her needs and assist in amending the Service Plan relative thereto. SBCS receives multiple types of HUD funding, and as such has aligned its financial management policies, methods of procurement and contracting, property management, record - keeping and reporting policies, administration and program requirements, and required financial audits in compliance with HUD's "Playing by the Rules" Handbook. Not applicable. 2.8. How many members does your Board of Directors have? 114 How many Board members are also members of the project's target population or reside in the project's target area? Indicate which ones in Appendix F. �8 J 2015 -04 -21 Agenda Packet Page 27' CDBG APPLICATION I PAGE 7 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) All funds are managed by SBCS' Fiscal Department. The Fiscal staff includes the Chief Financial Officer (CFO): Elizabeth Iniguez, 3 Accounting Associates, 1 Accounts Payable Clerk, and 1 Fiscal Aide. The following are SBCS' fiscal procedures: Cash Disbursements: cash disbursements are prepared twice a month by our computerized accounts payable program. Payment is done for all authorized check requests. Where warranted, due to the significant amount of the purchase, approval from the Board of Directors is needed. Original supporting documents must be attached to all check request forms. After payment, all supporting invoices are stamped "paid" to avoid duplication of payment. All checks over $1,000.00 require two signatures, the CEO and a member of the Board of Directors. Pre - numbered checks are used on all disbursements. Numerical and physical control is maintained over blank checks as well as issued checks. Void checks are adequately mutilated and filed in numerical order with canceled checks. Cash Receipts: cash receiving is handled by the receptionist. She is in charge of opening all mail and logging in all checks received. The receptionist is not involved in any fiscal duties. Incoming cash receipts, primarily in the form of checks, are locked in a file cabinet until accumulation merits a deposit. The collection of cash is maintained by a separate cash receipt log. The Deposit is prepared by an Accounting Associate and posted to the general ledger by the Lead Accountant, maintaining discrete accounts for different funding sources. Periodic reconciliation of detailed cash receipt records to duplicate deposit slips, accounts receivables, and cash control accounts are prepared by personnel independent of cash functions. Payroll and Personnel: New employees are investigated before being hired. Wage and personnel policies are current and in writing. Current and complete personnel files are maintained. An adequate system is used to insure proper recording of hours and time. All salary and wage payments are made by check. An outside payroll company is responsible for processing payroll and printing appropriate payroll checks. All payroll checks are delivered to our office for review, and distribution to employees. The payroll account is reconciled by someone other than the person preparing the payroll and signing checks. Revenue, Billing, and Receivables: The CFO prepares all grant billings. Billings are done under reimbursement basis once a month and journalized as a receivable until the proper payment is made. The billings are done either on a preprinted form provided by the grantor or in -house prepared form. The CFO is in charge of monitoring the year -to -date expenses and comparing them to the annual budget. Under no circumstances will billings for a particular expense exceed the annual authorized budget. The fiscal department does a periodic analysis of receivables. Petty Cash and Cash On Hand: Petty cash funds are maintained on an imprest basis, with one individual responsible for the fund. They are not combined with other receipts. Responsibility for petty cash is separate from cash disbursements, receipts, and receivables functions. Limits exist on the amount for reimbursements out of petty cash. Supporting documents are checked and canceled at the time the fund is replenished. The fiscal department makes periodic and surprise counts of funds. South Bay Community Services' Board of Directors meets every other month, during which they receive programmatic updates, and are advised on other significant agency business. The Board of Director's reviews and approves all funding requests, quarterly budget updates and the annual report. The Board is comprised of a number of sub - committees including the Executive Committee and Audit Committee, whose members attend to agency policies, procedures and financial management. The Board also directly oversees the President and CEO, who has the authority to act on the agency's behalf. 2015 -04 -21 Agenda Packet Page 271 CDBG APPLICATION I PAGE 8 The Chief Financial Officer and Fiscal Staff utilize generally accepted accounting procedures in handling disbursement of funds and maintaining fiscal records. SBCS successfully manages more than 60 Federal, State, County, and city grants, as well as Private Foundation funding. The agency is audited by an independent auditor on an annual basis, and has a history of clean financial audits. Program Evaluation and Quality Management is an integrated process facilitated by the SBCS' Contract Compliance and Quality Assurance Department. The CCQA staff possesses extensive experience with monitoring and evaluating service delivery, and they regularly review the conditions of each contract to ensure these conditions are being met correctly and with high quality. SBCS has written policies that address Privacy and Confidentiality and the Release of Information, and all program procedures are HIPAA compliant. Direct service staff will use various tools to measure program success including contact logs, sign -in sheets, client surveys and case notes. All confidential files are transported in confidential lock boxes from program sites to the main agency, and are maintained in locked secure file cabinets when not in use. 3.5. Briefly describe your agency's; auditing requirements, including those for the proposed project: South Bay Community Services is audited by an independent auditor on an annual basis, and has a history of clean financial audits. In addition to the Fiscal Policies listed above in 3.1, the CFO monitors the budget on a daily basis as receipts and debits are posted, as new grants come in, and as expenses and invoices are paid. There are regular meetings with the President and CEO to make sure funding streams are adequate for programs, and strategies are developed to apply for and acquire more funds as programs expand. Contracts, grants, and other major funding sources are accounted in separate departments to prevent overlap of expenses and maintain separate general ledgers for each funding source. This system facilitates the monthly monitoring of year -to -date expenses by funding source, and accounting for expenses to any particular funding source. CDBG funds will be managed in accordance with this agency policy. 2015 -04 -21 Agenda Packet Page 27 CDBG APPLICATION I PAGE 9 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) South Bay Community Services (SBCS) is a dynamic 501(c)(3) organization and is the largest provider of social service and community development programs in San Diego County's South Bay. SBCS serves San Diego County's Southern Region, an area with a diverse population that is greatly affected by immigration, characterized by transience, low socioeconomic expectancy, high crime rates, intense gang activity, and substance abuse, making it difficult for them to find employment, affordable housing, and access community resources and services. SBCS was created by dedicated community members in 1971 as a drop -in center for drug abusing teens. Responding to evolving community needs and concerns, we have developed a wide range of integrated, bilingual, prevention, intervention, and treatment options for youth and families, including mental health counseling; the region's only permanent shelter and support services for homeless families, youth, and domestic violence victims and their children; transitional and affordable housing; drug & alcohol prevention and intervention; domestic violence prevention and intervention; community development; child abuse prevention and intervention; and extensive youth programming. The Youth Services Department, under which the At -Risk and Homeless Youth Program falls, has been serving youth since 1971, and currently provides youth with a full spectrum of services designed to offer families the resources and skills they need to reach their full potential and give their best to not only themselves but their community as well. From youth in need to peer mentors, all youth in the South Bay benefit from our services. Our programs reach more than 7,000 youth annually, the majority of whom are from low to moderate income families. 4.2. Has your agency received CDBG or other federal funds in any of the past three fiscal years (Fiscal Years 2012 -2013, 2012 -2013, 2013 - 2014)? If yes, complete Appendix G for each of the ® Yes �El No grants received for the three Fiscal Years 2012, 2013, and 2014. Click here to enter text. Section 5: Back -Up Plan (Max Score: 5 Points;) 5.1. Will your agency still implement this project should CDBG funds not be awarded? If yes, how ® yes �0 No will the implementation be achieved? If funded at an amount less than requested, we will continue to provide services for at -risk and homeless youth, but will be forced to serve fewer youth. Funding support for Services for At -risk Youth is spread over a wide base of local, county, state, and federal agencies as well as individual donors, local corporations, and private foundations, to guard against program closure because of the loss of a funding source. This strategic formula creates sustainability overtime through the leveraging of diverse funding sources, and limits liability and dependence upon one type of support. 2015 -04 -21 Agenda Packet Page 281 CDBG APPLICATION I PAGE 10 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms in MS Excel. Choose the forms pertaining to your project category. Public service I improvement (see below): .apital Improvement I 0 No Yes ® All project categories must complete the following: Complete Appendices A -1, A -2, and A -3. If no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test ® Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits ■ Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 — Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4 — Personnel Gross Pay: Construction Management ■ Schedule 5 — Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification 2015 -04 -21 Agenda Packet Page 28' CDBG APPLICATION I PAGE 11 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) # Task /Activity Description Completion Date 1. (Accept /Screen Referrals accept and screen referrals for eligible youth On -going 2. (Assess Youth j Pssess youth using Family Well -Being Assessment I On -going 3. (Assign Case Manager I sign youth to Youth and Family Development Associate (YFDA) On -going Create Individualized Service Plan ogether Youth and YFDA discuss strengths /barriers and create Service Plan On -going 5. Provide adequate services /referrals (Link youth to services based on Individualized Service Plan On -going 6. Follow -up on Youth Progress I FDA follows up with youth regarding program progress and re- assesses needs I (Quarterly or more frequently as needed I I I II ' I I CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 282 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agency name: South Bay Community Services 2. Project name: Services for High Risk and Homeless Youth 3. Year of funding: ❑ Fiscal Year 2012 1 ❑ I Fiscal Year 2013 ® Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: ® CDBG ❑ HOME ❑ ESG ❑ Other (Indicate below) Click hereto enter text. 5. Amount awarded: 39,550 6. Amountspent to date: 1 J$19,207 (by 12/31/14) 7. Amount reprogrammed to date: 0 8. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): ® 240 youth will have access to services, as measured by case files and program statistics; ® 75% of youth referred will complete the program successfully, as measured on service plans; ® 85% of youth will have no further contact with law enforcement while engaged in services, as noted in case files; and ® 85% of youth will report satisfaction with program participation as evidenced by client satisfaction questionnaires. 9. Indicate below the outcomes achieved. Between 7/1/14 and 12/31/14: • 194 youth have completed programs • 183 (94 %) youth have completed the program successfully • 188 (97 %) have not had further contact with law enforcement * 189 (97 %) professed satisfaction with program participation 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: Not applicable. 1. Agency name: South Bay Community Services 2. Project name: ;Services for High Risk and Homeless Youth 3. Year of funding: ❑ 1 Fiscal Year 2012 1 ® I Fiscal Year 2013 ❑ Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: ® CDBG ❑ HOME ❑ ESG ❑ Other(Indicatebelow) Click here to enter text. 5. Amount awarded: x$39,550 6. Amount spent to date: $39,550 7. Amount reprogrammed to date: $0 8. Indicate below the outcomes anticipated (refer; to the original application for the project, if possible): • 240 youth will have access to services, as measured by case files and program statistics; • 75% of youth referred will complete the program successfully, as measured on service plans; • 85% of youth will have no further contact with law enforcement while engaged in services, as noted in case files; and • 85% of youth will report satisfaction with program participation as evidenced by client satisfaction questionnaires. 9. Indicate below the outcomes achieved. • 380 (158 %) youth have received services; • 365 (96 %) successfully completed the program; CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 283 ® 364 (96 %) did not have further contact with law enforcement; • 361 (95 %)were satisfied with the program. Not applicable. CDBG APPLICATION I PAGE 14 2015 -04 -21 Agenda Packet Page 284 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. For CIP projects, have the constructions plans and drawings been completed? Yes I I[—] I No If no, indicate the anticipated date of completion: within 90 calendar days from the CDBG contract execution date? If no, please explain why I❑ 9.2. For CIP projects, will you be able to select and award a contract to a general contractor within 90 calendar days from the CDBG contract execution date? If no, please explain why I❑ Yes ❑, No below: Click here to enter text. 9.3. For CIP projects, summarize the construction manager's relevant experience on similar federally funded projects: Click here to enter text. 9.4. For CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions 8.8 to B.16) with respect to lead hazards, historic ❑ Yes ❑ No preservation, asbestos,` location in a flood plain, or other documented health and safety problems. Were issues identified? If yes, identify each issue and the mitigation below: Click here to enter text. 9.5. For CIP projects, the work completed must be maintained for a minimum of five years after the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintained. Click here to enter text. 9.6. For Public Facility Improvements which exceed $25,000,'the facility shall continue to meet one of the national objectives and provide services to low /moderate income persons until five years after the expiration of the contract /MOU with the City. Describe how you will comply with this HUD requirement. Click here to enter text. 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan: Click here to enter text. CDBG APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 285 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is the facility agency- owned, City- owned, or privately owned? ❑I, Agency -owned ❑No Indicate the property owner(s): ", Click here to enter text. o Has the facility been abated for lead paint? Is there currently a lien on the property? I JEJ Yes ❑ No o ❑' City -owned Yes Indicate your City Real Estate Assets liaison: JClick here to enter text. if yes, indicate the age; range of the children who will occupy the facility: When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) (Click here to enter text. Does your agency have flood insurance? Is there currently a lien on the property? ❑ Yes ❑ No ❑'' Privately owned Yes Indicate the property owner(s): When will the lease expire? (The lease must not expire within five years of the proposed project's completion date.) Is there currently a lien on the property? ❑ Yes ;❑ No Other Provide a brief explanation: 9.9. How old is the property /building in terms of years? For building /structures constructed prior to December 31, 1969: Has a lead hazard inspection report been issued for the facility? ❑No Yes EN o Has the facility been abated for lead paint? I ❑No Yes EN o Will children occupy the facility? El Yes I ENo ❑:Yes if yes, indicate the age; range of the children who will occupy the facility: Click here to enter 9.10. Has the property been designated or been determined to be potentially eligible for designation as a local, state, or national historic site? If yes, please describe: ❑Yes ❑No Click here to enter text. 9.11. Is the building /structure located on a Historic Site? Elyes Yes ❑No If yes, specify the size in square feet. Is the building /structure located in a Historic District? I I I ❑No Is the building /structure in a Flood Zone? 1O.Yes ❑No Is the building /structure in a Flood Plain? ❑:Yes ❑No Does your agency have flood insurance? ❑Yes ❑No Will there be demolition required? Yes JoNo 9.12. List and describe any known hazards (e.g., asbestos, storage tanks — underground /above ground): Click here to enter text. 9.13. Will the project result in an expansion of an existing facility? Yes I E]I No If yes, specify the size in square feet. I Existing size: I I I I Addition size: CDBG APPLICATION I PAGE 16 2015 -04 -21 Agenda Packet Page 286 9.14. The questions below ask about zoning. If zoning information is not known, contact the City of Chula Vista's Development Services Department at (619) 691 -5101 to request assistance. What is the project structure type? ❑ Residential ❑ Commercial ❑ Public facility ❑ Public right -of -way What is the current zoning of the project site? dick here to enter text. is the project site zoned correctly for the proposed activity? ( ❑I Yes ❑ No If no, provide below an explanation of efforts and a timetable to change the zoning or obtain a variance: Click here to enter text. 9.15. Does the project require temporary /permanent relocation of occupants? I Dyes ❑No If yes, this project is subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Describe the relocation plans, iincluding timetable and notifications to occupants. List how many of the occupied units are: (a) owner - occupied; (b) renter - occupied; or (c) businesses. Indicate whether temporary and /or permanent displacement is required. [NOTE: This will be for site information only. Relocation activities will not be eligible for funding with Fiscal Year 2013 -2014 CDBG funds.] Click here to enter text. Click here to enter text. 9.17. For Public Facility Improvements, what are the hours of operation (days of the week and hours of operation? Click here to enter text. CDBG APPLICATION I PAGE 17 2015 -04 -21 Agenda Packet Page 287 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $39,550 7.66% 1 ist Other Sources Below: ISten 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NS P 0.00 HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds $356,704 69.09% Local Funds $120,000 23.24% Private Funds 0.00% Agency Funds 0.00% 0.00 0.00% 0.00% 0.00% 0.00% 0.00 0.00 0.00% 0.00% 0.00% 0.00 TOTAL $0 $516,254 100% TOTAL PROJECT BUDGET $516,254 2015 -04 -21 Agenda Packet Page 288 FY 15 -16 CDBG APPLICATION I APPENDIX "A" APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) A. Multiply Agency Cash Balance by 4 = Cash available for project(s) 6/30/2014 CY List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) Page # 1,800,638 7,202,552 39,550 93,550 133,100 Compare Agency Cash Balance Available (Item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item Al 7,202,552 Analyze Results Item B 133,100 Difference 7,069,452 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION I APPEKfA6X2'64 -2" APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG funding request amount. The positions listed below must provide direct project /client services. Positions providing non - direct services must be included in the indirect costs /administrative overhead (IC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT Services At -Risk and Homeless Youth (1) (2) (3) (4) PERCENT TOTAL POSITION TITLE GROSS PAY CHARGED SALARY & WAGES Youth and Family Associate 46,987 58.50% 27,487.4 TOTAL CDBG SALARY & WAGESI 27,487 1. List all positions charged against CDBG funding providing direct CDBG project /client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against CDBG funding. Pay Schedule (Check One) Monthly Biweekly Twice a Month Saul -- vfl -kI Page � of _Z 2015 -04 -21 Agenda Packet Page 290 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY South Bay Community Services PROJECT Services At -Risk and Homeless Youth (1) (2) (3) (4) (5) (6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Youth and Family Associate FICA 27,487 7.65% 2,103 Youth and Family Associate SUI 4,095 2.00% 82 Youth and Family Associate Pension 27,487 10.00% 2,749 Youth and Family Associate Health 7,056.00 58.50% 4,128 Youth and Family Associate W /Comp 27,487 1.47% 401 TOTAL CDBG FRINGE BENEFIT 1 9,462 1. List all POSITIONS charged against CDBG funding providing direct CDBG project /client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project / total all wages of agency. Then muliply by required percent for each fringe. 5. List percent of gross pay to be multiplied for insurance. Monthly X Biweekly Twice a Month i s uvu - I'Vl a fK i Page of 2015 -04 -21 Agenda Packet Page 291 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the IC /AO being claimed against CDBG funding amount requested. The Total IC /AO must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY PROJECT South Bay Community Services Services At -Risk and Homeless Youth (1) (2) (3) (4) POSITION TITLE /LINE ITEM AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST /ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST /ADMINISTRATIVE OVERHEAD - (5) Total CDBG Budget 39,550 Percentage 0.00% (Must be equal or less than 15 %) 1. List all personnel or nonpersonnel (NPE) charged against CDBG funding - include detailed description of indirect use. 2. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG funding. 4. Total indirect cost /administrative overhead to be charged against CDBG funding. 5. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Monthly T_ Biweekly TTwice a Month 2015 -04 -21 Agenda Packet Page of Page APPENDIX A -3: PUBLIC SERVICE SCHEDULE 5 - BUDGET JUSTIFICATION* AGENCY South Bay Community Services PROJECT Services At -Risk and Homeless Youth LINE ITEM Program Expense Detailed Explanation: Storage fee to Iron Mountaing to maintaing closed files. Monthly Fee $125 /mth AMOUNT 1,500 TOTAL $ 1,500 LINE ITEM Audit AMOUNT Detailed Explanation: Prorated cost of annual agency audit 500 TOTAL $ 500 LINE ITEM Telephone AMOUNT Detailed Explanation: Communication prorated office cost @ $50 /month 600 TOTAL $ 600 *All line items must be justified in relation to CDBG- funded activities to be completed. Add pages as needed. Page of 2015 -04 -21 Agenda Packet Page 293 44 44 1 X44 CITY OF CHULA VISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - RECREATION DEPARTMENT PROGRAM /PROJECT: THERAPEUTIC RECREATION PROGRAM AND CLASSES Project Description: 6 Specific Use of Chula Vista Funding: Target Population: "=MAIL Program Total Budget: Funding Request: The Therapeutic Recreation programs and classes provides persons with disabilities the opportunity to participate in recreation programs specifically designed for persons with developmental and /or physical disabilities. Programs, day camp, and special events are designed for ages five through adult and occur on a weekly basis year round. these programs include sports programs, dance classes, creative and enrichment activities, exercise and fitness classes, special events, Camp Sunrise and Learn to Swim programs all offered in a fun, safe and supportive environment. Salaries and Benefits Low /Moderate Income Specia Needs /Disabled $20,100 $20,100 Proposed Number to Serve: A� -r- C. V. Cost per Client: $670 (Cost is based on funding requested. Number of clients subject to change) $20,100 Prior Year Funding: FUNDING RECOMMENDED: $20,100 2015 -04 -21 Agenda Packet Page 294 CHUAMSTA Project.category: (check one only) X Public service ❑ I Capital improvement FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use On Project Title I Therapeutic Recreation Programs and Classes I I Project Description (13rietly ciesame your project/ program): The Therapeutic Recreation programs and classes provides persons with disabilities the opportunity to participate in recreation programs specifically designed for persons with developmental and /or physical disabilities, Programs, day camp, and special events are designed for ages five through adult and occur on a weekly basis year round. These programs include sports programs, dance classes, creative and enrichment activities, exercise and fitness classes, special events, Camp Sunrise and Learn to Swim programs all offered in a fun, safe and supportive environment. Fundina Reauest Total funding requested in this applicairon .; $20,100 I h' Otherfunds already secured for None (you will provide a detailed budget in Appendix C.-. Is Census Tract designated as a Low /Moderate Income CT? project . Total cos to complete. :project: $20,100 I Other funds not yet secured for r None - project: Parkway Community Center & Pool 373 Parkway 91910 Project lntormation 1 Project is a Public Service,'iniill service be.`srte s ecific ?, , Yes . <0NO ... . If your answer is yes, please provide. Address(es) ,below: ..... . . Census tract: Is Census Tract designated as a Low /Moderate Income CT? Various City Recreation Facilities and Aquatic Facilities ❑Yes El No Norman Park Center 270 F Street 91910 - ❑Yes El No Heritage Recreation Center 1381 E Palomar St 91913 ❑Yes El No Parkway Community Center & Pool 373 Parkway 91910 ❑Yes ❑No Loma Verde Recreation Center & Pool 1420 Loma Lane 91911 ❑Yes ❑No Otay Recreation Center 3554 Main St 91911 ❑Yes El No 2015-04-21 Agenda Pac]Ket CDBG APPLICATION I FrAVE I's Section 1: Project Details (Max Score: 25 Points) 1:1. .Provide a concise description of the proposed project /program.:If the project /program consists of a. variety of activities, you must included// (l.e. food, case management, etc.j;. he CDBG funds will be used for direct service delivery to community members who have a developmental and /or physical disability or special needs. These Therapeutic Recreation programs, classes, day camps, Learn to Swim, and special events will be held at city recreation and aquatic facilities across the City of Chula Vista. The program sites will operate year round to accommodate all levels and interests of those with developmental and /or physical disability or special needs. In addition, it will allow parents some respite time while their child enjoys a community recreation experience, something these children don't normally have access to. The programs will offer scheduled and supervised activities designed to be educational, fun, healthy, and recreation based. Activities are designed to build social skills, self - esteem, physical coordination, independence, and sportsmanship. The program anticipates having a core group of participants, who develop friendships and a support system though this program. All funds will benefit children, teens and adults with developmental and /or physical disabilities throughout Chula Vista. The offerings will consist of a variety of classes and activities such as: basketball, dance classes, exercise and fitness classes, day camps, themed special events, and parent's nights out. Funds received will cover the part time staff wages, training, supplies, and materials to carry out the variety of activities and classes. A minimal fee will be charged to add a level of commitment from our participants to make sure they attend the class; this will guarantee our participants are dedicated, committed, and truly benefitting from our classes. 1.2 Project start.rlate. my 2015 Anticipated end date: une 2016 1.3. ` :Project's days /hours of operation Various daytime and evening hours, Monday - Saturday 1;4 Project) Public service 1.5 Protect Suitable living environment category:; Q' Capital improvement and ob1ectrve one Annual cast per client/ousehold: ❑ Decent housing (check one only) (i) Abused children (check only) ❑ Economic opportunity Public Facility Improvements 1.6 Project (iii) Battered spouses /accessibilit Availability/accessibility Y Y outcome: (iv) Severely disabled — Census definition; documentation required ❑ Affordability ❑ (check one only) ' . '❑ Sustainability 1.7 The following questions on Individual clr'ents and households to be served apply only to. Public Service, and Minor Residential Rehabilitation projects Will the prolectserve individual clients 00 or households (HH)? ❑ Individual clients ❑ Households Total unduplicated.lC/HH served in ® Annual cast per client/ousehold: 1;$.:CDBG Criteria: Which CDBG criterion below:does your prop.ased profect:meet? ... ❑ (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LML If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ® (2) Limited clientele (select subpart below): ® (a) Special needs group (select benefit group from the list below): (i) Abused children ❑ (ii) Elderly persons 62 years or older ❑ (iii) Battered spouses ® (iv) Severely disabled — Census definition; documentation required ❑ (v) Persons living with HIV /AIDS ❑ (vi) Migrant farm workers ❑ (vii) Homeless persons ❑ H (b) At least 51% of clientele to be served must be LMI. gen a FacKet CDBG APPLICATION 1 U 6 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the gool appropriate to your project: (3) Housing (select subpart below): ❑(a) Single family (must be 100% LMI) (b) Multi -unit (must be 51% LMi) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the gool appropriate to your project: ❑ Affordable Rental Housing Opportunities ❑ Maintenance and Preservation of Housing (rehabilitation activities) ❑ Homeownership Opportunities (homebuyerprograms) Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons 1.10 Program► Narrative, Explain below your proposed project and make the case w .hy it should be awarded funding. [The Therapeutic Recreation programming began in the City of Chula Vista Recreation Department in 1969. it provided specifically designed programming for individual's ages five to adult with developmental and /or physical disabilities to receive the opportunity to enjoy year round recreational activities in their community. The department has offered a variety of classes such as bowling, day camps, dances, hip hop dance, cooking classes, aqua exercise, Learn to Swim, basketball, Saturday morning special events, field trips, wheelchair sports and tournaments, hand cycling and other specialty classes. The City also collaborated with other organizations such as the Chula Vista Elementary School District and the City of San Diego Therapeutic Recreation Services Department to offer joint programming and special events. In 2008, due to city -wide budget reductions the Therapeutic Recreation programming was eliminated leaving a large void of programming for our community of citizens who have a developmental and /or physical disability or special needs. To date there is no other organization offering recreation programs or classes exclusively for persons who have a developmental and /or physical disability or special needs in the City of Chula Vista. The CDBG Funds will be used for direct service delivery to those community members. Funds will cover the part time staff wages, training, supplies, and materials to carry out the variety of activities and classes. We will offer scheduled and supervised activities designed to be recreational, educational, and healthy. Activities are designed to build social skills, increase self- esteem, independence, daily living activities, teamwork and sportsmanship. All of our programs are offered in a fun, safe and supportive environment. The program anticipates having a core group of participants who in turn gain social skills, new friends, and community support. All funds will benefit children, teens and adults with developmental and /or physical disabilities, The requested CDBG funds would enable the Recreation Department to meet a community need that otherwise would nto be provided. In addition it aligns with the Citywide strategic goal of connected community, by promoting diverse opportunities that connects community members and fosters civic pride through comprehensive communication strategies and cultural, educational, and recreational programming. Without the approval of CDBG funding the Recreation Department would not be able to offer Therapeutic Recreation programs and classes to our community of citizens with developmental and /or physical disability or special needs. Our programs and classes provide recreational and social opportunities and experiences for those persons with special needs. In addition, the participants will increase their motor skills through hand -eye coordination, balance, gross and fine motor skills, core strengthening and overall body conditioning while having fun. A minimal fee will be charged to add a level of commitment from our participants to make sure they attend the class; this will guarantee our participants are dedicated, committed, and truly benefitting from our classes. 1 2015-64-2t Agenda Packet CDBG APPLICATION I pe 97 1. 11. Explain how the proposed project addresses the goal selected Chula Vista and the surrounding South Say area currently does not have any recreational agencies providing Therapeutic Recreation programs specifically designed for children, teens, and adults with disabilities. Our programs and classes would provide recreational opportunities and experiences for those persons who have a developmental and /or physical disability or special needs. 1.12. Summarize any statistics and other supporting documentation that demonstrate the importance of addressing this need or problem: The Sweetwater Union High School District (SUHSD) and the Chula Vista Elementary School District (CVESD) both serve children and teens with special needs each school year in Chula Vista. In 2015 SUHSD has 974 special education students enrolled and CVESD has 4,000 special education students enrolled with varying degrees of disabilities from speech impairments to moderate and more severe disabilities. Many parents look for recreational opportunities outside the school district to assist their child with meeting life skills, IEP goals, and therapy goals. Additionally, the San Diego Regional Center assists person's birth to 18 years with intellectual disabilities and their families in locating and developing services and programs, such as the ones we offer, within their communities. They have an office in National City and our Therapeutic Recreation program is a popular one they suggest their clients take advantage of. 1:13. List each. service provided by the project. For each service, indicate whether it.is. a new service or an.expansion of a.n existing service We will continue to provide a variety of recreational classes such as: basketball, Zumba, hip hop dance, fitness and exercise, special events, and day camps. Classes that receive low interest will be switched out bi- monthly to be replaced with requested or trending classes and /or special events. 1.14. Now does your agency plan to tell the target population about the. project /services? We target this population by creating bi- monthly flyers which are distributed via email, mail, to the school district, city recreation facilities, Southwestern College, Nixel and the department's website, We also send out press releases and add information in the city's monthly communication newsletter. Additionally, we continue to reach out to and attend meetings and events held by other organizations and businesses that work with persons with disabilities. 1.15 ;List a minimum of three .outcomes for each individual service you are providing as part of your program ;For each. outcomes listed, provide the number of participants who will benefit and thew data will be collected to track or ' verify the outcome Service to be Provided (i.e. food, transportation, case management, etc.). 1. Recreation Classes & Activities Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Enhance Quality of Life 30 -50 Class Surveys and parent feedback 2. Increase Social Skills 30 -50 Class Surveys and parent feedback 3. Increase access to recreational opportunities 30 -50 Class Surveys and parent feedback Service to be Provided (i.e. food, transportation, case management, etc). 3. Click here to enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Click here to enter text. 2. Click here to enter text. 3. Click here to enter text. Agenda FacKet . CDBG APPLICATION I P�WpB 1. 16. Will the project collaborate with other service providers in the community? if yes, list them I ® Yes j ❑ Na and briefly describe the collaboration: III The project collaborates with other services providers in the community. Currently we are researching options to collaborate with the City of San Diego to offer hand cycling and wheelchair basketball programs. We also target specific schools and other organizations who serve children, teens, and adults with disabilities to inform them about the programs and events. We will encourage them to inform their participants of what we are offering and refer them to our programs. 2015-04-2t Agenda Packet CDBG APPLICATION I Pe 99 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who uiilf.be the.;person:responsible for "the overall oversight of the proposed project? Nome of person end! Garrison Title of person Senior Recreation Manager Relevant education BA in Recreation Administration, Minor in Health & Special Education Telephone number (619) 585 -5617 Date firs t.employed:; August 2012 2.2 Who.will.be.the diternate person responsible for the "overall oversight "Q . e proposed.project- Nameof person: jKristi McClure Huckaby Title of person: ' IDirector of Recreation Relevant education:;: Masters in Public Administration, BA in Recreation & Leisure, HR Management Certificate Telephone number;,: (619) 585 -5618 Date firs st employee!: ,October 2012 23 Who will be the.person responsible for the day to -day operatron5 and.n?anagement of.the proposed.praject? " Provide no more than two individuals: Name of person; Carmel Wilson, CTRS Title of person; . Recreation Supervisor III Relevanteducation: JBA in Recreation Administration, Emphasis in Recreation Therapy Telephone number: 1(619) 421 -3859 I Date first employed: )uly 2000 Name of person: Name of person: 11 endi Garrison Title of person: Title of person: Senior Recreation Manager Relevant education;. JBA in Recreation Administration, Minor in Health & Special Education Telephone number:. (619) 585 -5617 Date first employed: August 2012 . . 2.4. Who will be the person responsible for the financial oversight of the CDBG expenditures and fiscal compliance? Provide no more than two individuals-: Name of person:` 11 end! Garrison Title of person: Senior Recreation Manager Relevant education: BA in Recreation Administration, Minor in Health & Special Education 'Telephone number: (619) 585 -5617 Dote first employed: August 2012 Name of person: Kristi McClure Huckaby Title of person: Director of Recreation Relevant education: IMasters. in Public Administration, BA in Recreation & Leisure, HR Management Certificate wephone number: 1(619) 585 -5618 Date first employed: ;October 2012 Agenda Packet CDBG APPLICATION I p W 00 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5. Last the evaluation tools `your 'dgency plans to employ to track and monitor the progress of the project. Registration via ActiveNet (online registration program), Health /Intake Forms, participant rosters, class surveys and individual conversations with parents at the programs 2..6. How does. your a. gency. plan to ;ensure: compliance with apptrcabie policy and procedural requirements (including those listed in HUD's "Playing by the Rules" Handbook)? IWe provide copies of the city payroll journals that model the "Playing by the Rules" handbook. Additionally, as a city agency, we follow city and department policies and procedures that also follow the Playing by the Rules" handbook) 2.7. - describe tiny unresolved AaA issues in. the project orproleet offrce;and how your agencyplans. to address them (If the objective of the project is ADA rehabilitation, do not repeat the project description here.) None 2,8 How many members does your Board of ©irectarsliavea N/A How many Board members are also members of the project's target population or reside in the project's target area? Indicate which ones in Appendix F IN /A 2015-04-21 Agenda Packut CUBG APPLICATION I PAG g 01 Section 3: Auditing Control (Max Score: 15 Points; Max length: 2 Pages) 1. 3.1. Briefly describe your agency's payment and.disbursement procedures, with relevance I to the proposed project: Payment and disbursement is completed by providing the appropriate documentation and staff timesheets each quarter to the Finance Department and the Development Services Housing Division. 3.2. DeSCrrbe how your agency's Board.of Directors exe rcis es prograh7 atrc;and fiscal oversight: N/A 3.3 Briefly describe your agency's financial reporting system /accounting procedures, with relevance to the proposed protect: The Recreation Department utilizes the City's financial system (IFAS). Hourly wages will be tracked through time sheets, which will be verified by Recreation Supervisor III, Carmel Wilson and approved by Senior Recreation Manager, Wendi Garrison. The Recreation Department's Fiscal Office Specialist will submit all hours and expenditures for tracking in IFAS. 3.4 Briefly describe your agency's record keeping system, with relevance to.the.proposed project: All expenditures will be tracked though the City's accounting system (IFAS). Hourly wages spent will be tracked through time sheets, which will be verified by Recreation Supervisor 111, Carmel Wilson and approved by Senior Recreation Manager, Wendi Garrison. The department's Fiscal Office Specialist will submit a][ hours and expenditures for tracking in IFAS. 3.5. Briefly descrrbe,your agency's auditing requirements, inciud- chose for the proposed.project Recreation Supervisor III, Carmel Wilson will directly oversee the project and provide all necessary documentation. Senior Recreation Manager, Wendi Garrison will review all final documentation for final submittal. 3.6. Briefly.describe your agency's internal controls to minimize. opportunities for fraud, waste, and mismanagement All hourly wages submitted by staff will be verified by Recreation Supervisor 111, Carmel Wilson and reviewed by Senior Recreation Manager, Wendi Garrison on a bi- weekly basis. Supplies or services will be purchased as needed by Recreation Supervisor III for program use and will be verified and approved by Senior Recreation Manager, Wendi Garrison. 3.7. How does your agency plan to segregate CDBG funds from other agency funds for purposes of identification, tracking, and reporting? Funds will be put into a separate GI. account with a specific account number (17530). Those funds will only be utilized for Therapeutic programs, classes, recreation supplies and materials. gen a Fac!KeL CDBG APPLICATION I AM 2 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 4.1 Briefly highlight your agency's experience and mator accomplishments rn providing services to LMI residents and /or communities. You may expand in Appendix A. For a number of years the Recreation Department has had great success serving children, teens, and adults with developmental and /or physical disability or special needs through our Therapeutics Recreation programming. This type of programming began in the Recreation Department in 1969 and provided programs and services for children, teens, and adults with developmental and or physical disabilities. An array of classes, special events and day camps were offered year round and Chula Vista was the only organization providing recreational programs strictly for those with special needs in the South Bay area. 4.2. Has your agency received CDBG or other federal funds in any of the past three:fi5cal years (Fiscal Years'2O12 -2013, 2012- 2013,:2 If yes, complete`;4ppericlix Gfor each of the grants received for the three. Fiscal Years 2012,:2013,: and 2014. ® Yes ❑ No Section 5: Back -Up Plan (Max Score: 5 Points;) 5.1 Will your agency still implement this protect should CDBG funds not be awarded? If yes, how �❑ Yes No will the implementation be achieved? Without the approval of CDBG funding the Recreation Department would not be able to offer Therapeutic Recreation programs and classes to our community of citizens with developmental and /or physical disability or special needs. 5.2. if funded, how..wilf your.agencycontinire this protect.if CDBG funds are not ayailabie.infuture years? If CBDG funds are not available in the future, Therapeutic Recreation Programming would cease until a new funding source is found. New funding sources may include grants, other government funding, or allocation of funds per the City Council. 2@t5-04-2t Agenda Packut 303 CDBG APPLICATION I PAGE 0 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budgetforms in MS Excel. Choose the forms pertaining to your project category Public service one only) Capital improvement (see below): Does this Capi. Improvement Ej No Protect involve Minor Residential Rehabilitation? !0. Yes • All project categories must complete the following: Complete Appendices A -1, A -2, and A -3. if no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test ■ Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits ■ Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 — Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4 — Personnel Gross Pay: Construction Management ■ Schedule 5 — Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification 2015-04-21 gen a ac et 304 CDBG APPLICATION [PAGE 1 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) Provide. .a Irstih ' elow:of the.specifictasks or activities needed to implement the proposed project and a timeline. their completion. (lufy 2015 - June 2015). Number each task or activity, describe it, and give the projected date of completion Add additional rows as needed. U. i Task /Activity Description Completion Date _[1T JPromotion and marketing of activities and events ,Create and distribute flyers and schedules of events and promote through press release campaigns, website updates, FB and Nixel 6/2016 2 Develop and implement popular as well as new and trending programs, activities and classes I IMonitor registrations via ActiveNet, visit other successful programs in City Recreation Centers for children with non - disabilities to see popularity, 16/2016 3 Offer a variety of classes for youth, teens and adults with disabilities L. 1provide Learn to Swim, Zumba, Basketball, Camp Sunrise, Fitness & Exercise, Parent's Nights Out, 6/2016 �4 �OfFer Special Events, Camp Sunrise and Parent's Night Out I Puarterly events to bring new participants while also expanding offerings to existing clientele. X6/2016 5 F ',Quarterly Reporting, documents, receipts I IDocument all services provided to complete grant requirements `6/2016 6 Purchase supplies and materials �On -going purchases of supplies, materials, refreshments to support classes and special events `6/2016 [� _T___F Imaintain mailing lists, email lists, call lists, registrations, health forms, waiver liabilities ,On -going collection of participant and parental information, health info, waivers 1 6/2016 4— 11 t CUBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 305 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agencynarre:• ;City of Chula Vista Recreation Department 2. Project name; herapeutic Recreation Programs & Classes 3. ;Year of funding. ❑ Fiscal Year 2012 ❑ Fiscal Year 2013 ® Fiscal Year 2014 4. indicate the source of the federal funding awarded to the prior project CDBG ❑ HOME ❑ ESG ❑ OtheC(indicatebelo�ul Click here to enter text. 5. Amount awarded. 20,100 6. Am66htspent'to date: 9,530.30 Z Amount reprogrammed to.date q S. Indicate below the`outcomes anticipated (refer to the original. application for the :project, `if possible) 1. Continue to provide Therapeutic Recreation classes and special events to a population underserved in Chula Vista and South Bay areas. 2. Our programs will increase independence, self- esteem, and encourage a healthy lifestyle for persons with disabilities. 9. Indicate below the outcomes achieved. `: 1. We provided a wide variety of classes, special events, and dances to youth, teens and adults with disabilities throughout Chula Vista. 2. Programs were offered at various recreation facilities across the city on a variety of days and times. 3. Participants noted they learned new skills, made new friends, and enhanced healthy daily living skills through our classes. 10. If any anticipated outcomes were. NOT achieved, specify which ones and expiarn i0y' below None CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 306 Section 9: Capital improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.2 For.CIP projects, will you be able to select and award a contract to a general contractor within 90 . calendar days from the CDB,G contract execution date? If no, please explain why below: �❑ Yes 93. For Cip projects, summarize the construction manager.'s relevant experience on similar federally funded projects: 9.4. for CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions B.S to B.26) with respect.to lead hazards, historic yes Na preservation, asbestos, location in a flood plq n, or other documented health and safety problems. Were issues identified? if yes, identify each issue and the mitigation below 9,5. :Far CIP projects, the work completed must be maintained for a minimum of five years after the termination of the.... agreement with the City of Chula Vista? Please. describe how the work will be maintained 9.6:. For Public Facility Irriprovei»ents which exceed $25,000, the facility "shall continue objectives and provide services to low /moderate income persons untif five years after the contract /MDU.With the City. 'Describe how you will comply with this HUD requirement. 9.7. :'For CiP projects. that need occupants to be reloca. ted, de. scribe your agency's relocation plan: al Erie CDSG APPLICATION I PAGE 14 2015 -04 -21 Agenda Packet Page 307 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) Is the facifity agency - opined, City- owned, or privately owned ? ; l _. Agency -owned Indicate the property owner(s): Click here to enter text. Is there currently d.Iien on'the property?.. ,0 Yes ❑ No Indicate;your City Real Estate Assets.liaison: When will the lease expire? (The (ease must-not expire within five years of the proposed pro1ect's coal letion date.) 'is there. currently a lien on theproperty? ❑ Yes Privately owned �Jndicate l he property owner(s). When will.the lease expire ?, (rhe lease must not exprre within five years of the proposed project's com letion date: Is there.currendl alien on the: property?. Other Provide a brief explanation: Yes No W 9.10 Nos he property been designated or been: determined to be potentrafly eligible for designation as a local, state, or national historic site. i yes, please; describe. ! ❑.Yes ❑ No Click here to enter text. 9 11 fs the ,building /structure located on a HistoricSlte? ❑Yes ❑ Na Is the building /structure located Ina Historic District? ❑Yes �❑ No Is the building /struciure,ln a Flood Zone? Yes ❑ Na Is the building /structure in a Flood Plain? yes ❑ No Does your agency have flood insurance? ❑Yes ❑ No Will there be demolition required? ❑Yes ❑ No P 9 .x.2. list and describe any known hazards (e.g., asbestos, storage tanks - underground /above ground); None 9.13. Will the project result in an expansion of an existing facility? Yes ❑ Na If yes, specify the size in square feet: Existing size Addition size: Cb$G APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 308 9.17. For Rubliclacility improvements, what are the hours of operation (days. of the creek and hours of operation? CDBG APPLICATION j PAGE 16 2015 -04 -21 Agenda Packet Page 309 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $20,100 100.00% List Other Sources Below: (Step 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSA 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds 0.00% Private Funds 0.00% Agency Funds 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTAL $0 $20,100 100% TOTAL PROJECT BUDGET $20,100 2015 -04 -21 Agenda Packet Page 310 FY 15 -16 CDBG APPLICATION I APPENDIX "A" APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY N/A CY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) IA. Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) D Compare Agency Cash Balance Available (item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item A - JAnalyze Results Page # Item B1__ - I Difference - 11- If difference is a positive amount or equals $0, the Agency is eligible to apply. 12- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS, AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION j APPENIVYgmf APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1 - BUDGET EXHIBIT AGENCY City of Chula Vista Recreation PROJECT Therapeutic Recreation Programs & Classes SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE /REPAIR PUBLICATIONS /PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY): (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) TOTAL NON - PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET CDBG 15,245 2,110 17,355 765 1,980 2,745 Percentage 0 20,100 Page T —of N. 2015 -04 -21 Agenda Packet Page 312 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - RECREATION DEPARTMENT PROGRAM /PROJECT: NORMAN PARK CENTER SENIOR AND DISABLED SVCS. Project Description: Provide a multitude of unique services and support programs to the elderly including those with disabilities during the hours of Mondays through Thursday 12pm -5pm. Program examples include: summer cool zone, low cost special events that include meals, assistance in completing Christmas in October paperwork, free computer and fitness classes, conversational Spanish, designated "Cool Zone" activities, blood pressure screenings, health and wellness fairs and workshops, information and referral services, "RUOK" phone calls made to those homebound /medically fragile, enrichment classes, social events, support groups, low /cost free meeting space for non - profit groups to provide a one -stop shop serving the elderly including partnerships with Elder Law, Southern Caregivers Resource Center, Parkinson's' Association, AARP (American Association of Retired Persons), Health & Human Services Agency (HHSA), Aging & Independence Services (AIS) and Meals on Wheels. Specific Use of Chula Vista Salaries and Benefits Funding: Target Population Program Total Budget: Funding Request: Low /Moderate Income Elderly $191,494 $41,013 Proposed Number to Serve: C. V. Cost per Client: Prior Year Funding: FUNDING RECOMMENDED: WE $75 (Cost is based on funding requested. Number of clients subject to change) $30,000 $30,000 2015 -04 -21 Agenda Packet Page 313 c`I-iIJ1'_ VISTA Project category: (check one only) ® Public service Other funds already secured for Capital improvement Applicant Agency Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) .. Applicant legal: ,City of Chula Vista Recreation type of agency:: 0501(c)(3) NGov't. /Public ❑For Profit ❑ Faith -Based ❑Other: 276 Fourth Ave Bldg C, Chula Vista 95- 60000694 Agency Address: Agency Tax Identification A 11911 aency ;Central Contractor ,Click here to enter Date 6f! Registration# text. incorporation. The City of Chula Vista Recreation Department's mission statement is "We enrich our community through recreational opportunities and services." Project Title Norman Park Center Senior and Disabled Services Project Description (Brietly describe your project/ program): Provide a multitude of unique services and support programs to the elderly including those with disabilities during the hours of Mondays through Thursday 12pm -5pm and Fridays 8am -5pm, Program examples include: summer cool zone, low cost special events that include meals, assistance in completing Christmas in October paperwork, free computer and fitness classes, conversational Spanish, designated "Cool zone" activities, blood pressure screenings, health and wellness fairs and workshops, information and referral services, "RUOK" phone calls made to those homebound /medically fragile, enrichment classes, social events, support groups, low cost /free meeting space for non - profit groups to provide a one - stop shop serving the elderly including partnerships with ElderLaw, Southern Caregivers Resource Center, Parkinson's Association, AARP (American Association of Retired Persons), Health & Human Services Agency (HHSA), Aging & Independence Services (AIS) and Meals on Wheels. Funding Reauest Total funding requester) in this application ;$41,013 Other funds already secured for �N /A (you will provide a detailed budget in Appendix C.' :, project. Total cost to com fete ro eeC: p p 1 $191,494 I Other funds not yet secures! for $150,481 project: Project information 26t5-04-2t Agenda Packut 14 CDBG APPLICATION I PAG 1 Section 1: Project Details (Max Score: 25 Points) 1.1 Provide a concise description of the proposed project /program If the project /program► consists of a variety of activities,` you must include all (i.e. food, case managem :exit, etc:) Provide a multitude of unique services and support programs to the elderly including those with disabilities during the hours of Mondays through Thursday 12pm -5pm and Fridays 8am -5pm. Program examples include: summer cool zone, low cost special events that include meals, assistance in completing Christmas in October paperwork, designated "Cool Zone" activities, computer and fitness classes, conversational Spanish, blood pressure screenings, health and wellness fairs and workshops, information and referral services, "RUOK" phone calls made to those homebound /medically fragile, enrichment classes, social events, support groups, low cost /free meeting space for non - profit groups to provide a one - stop shop serving the elderly including partnerships with ElderLaw, Southern Caregivers Resource Center, Parkinson's Association, AARP (American Association of Retired Persons), Health & Human Services Agency (HHSA), Aging & Independence Services (AIS) and Meals on Wheels. 1.2. Proiectstartdate, my 1, 2015 .Anticipated end date une 30, 2016 13 ,Project's days /hours of operation, Monday through Thursday 12 -5pm, Fridays 8am -5pm 1A Project cd tegory: (check qne only) �M I Public service ❑ Capital improvement and Public Facility Improvements ® Suitable living environment ❑ Oecent housing ❑ I Economic opportunity ® Availability /accessibility ❑ Affordability {� Sustainability 1.7 The following questions on individual clients and households'to be served apply .......... nly to, Public Service; and Minor. Residential Rehabilitation projects: Will the project serve individual clients..(!C) or households (HHV ,' ® Individual clients ❑ Households Total Unduplicated 1C %H14 served in :400 (2) Limited clientele (select subpart below): Annual cost per client %household X102.53 1.8. .:CDBG Criteria: Which CDBG criterion below does your proposed protect meet? .. ® (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or a fire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ® (2) Limited clientele (select subpart below): ® (a) Special needs group (select benefit group from the list below); (i) Abused children ® (ii) Elderly persons 60 years or older ❑ (iii) Battered spouses ❑ (iv) Severely disabled — Census definition; documentation required ❑ (v) Persons living with HIV /AIDS (vi) Migrant farm workers ❑ I (vii) Homeless persons ® (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): Q ❑(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LM) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the'gorl.appropriate to your project: ❑ 1 Affordable Rental Housing Opportunities Agenda Packet CDBG APPLICATION I PP a J15 ❑ I Maintenance and Preservation of Housing (rehabilitation activities) ❑ Homeownership Opportunities (homebuyer programs) ® Community Enhancement (public facilities /spaces) ® Public Services to Special Needs Population and /or Low Moderate Income Persons 1.10 Program Narrative:, " Explain below your proposed profect rnd make the case why it should be awarded funding. Norman Park Center, Senior Services has been an integral part of the City of Chula Vista for over 50 years. It was the only designated "senior center" in the City of Chula Vista which welcomes all elderly regardless of disability, income levels or ability to pay for direct services. Without Norman Park Center, Senior Services many of our elderly residents would have nowhere to go since there are no other designated senior centers in Chula Vista; nor are there any provided by other public agencies or private and non - profit organizations. With the failure of Prop H in November 2010, the City of Chula Vista was forced to eliminate many of its core services in order to continue to provide some level of restructured services to the community. During this time, the City of Chula Vista's Recreation Department budget was cut by more than 50%, which resulted in layoffs of 50% of its full time staff. Norman Park Center, Senior Services was severely impacted by these cuts, resulting in drastically reduced hours of service to only 16 per week, which caused a tremendous uproar in the senior community. Additionally, several non - profit organizations that are housed at Norman Park Center were also severely affected by the limited hours of operation to the public. The enormous outcry from our senior population was the impetus for our department to seek unused CDBG funds in March 2011 so we could expand the hours and services to meet the unmet needs of our senior and disabled community. Norman Park Center is a unique, one -stop shop which houses not only its own senior services, but also various non - profit organizations that provide valuable services to the elderly, low income families and those with disabilities. Organizations housed at Norman Park Center include: Meals -on- Wheels, Southern Caregivers, and Parkinson's Foundation. HomeStart Inc. is another organization at Norman Park Center which oversees a number of services including assisting the elderly and those with disabilities in signing up for health care as well as providing mental health and emergency services, Norman Park Center also partners with several local senior clubs including the Korean Club (Korean speaking), Chula Vista Senior Club, Parkinson's Foundation support group, Chula Vista Garden Club and Club Amistad (Spanish speaking) to provide free space for meetings in a variety of languages for those in our community who have ESL or are non - English speaking. Norman Park Center is a one -stop shop which includes partnerships with AARP for free income tax assistance and Driver Safety Courses; Scripps Health for free monthly health talks; HHSA and AIS for workshops on safety, fall prevention, healthy living, chronic conditions and fraud and scam prevention; Elder Law which provides free legal advice and assistance; a Bereavement Group led by San Diego Hospice; and Men's Health Discussion group led by a volunteer MD. In addition to our vast community, as well as public and private partnerships, which provide for a connected and healthy community and ensure fiscal responsibility, the staff at Norman Park Center also provide extensive information and referral services which vary from meeting with the elderly one -on -one to help complete their government or job applications, Christmas in October forms for housing rehabilitation, or refer them to a local public or private agency that directly provides the services they are in immediate need of. There is no other place in the City of Chula Vista that brings all of these services together under one roof for our elderly and those with disabilities. In addition to all of the essential services listed above, Norman Park Center provides low cost computer classes taught solely by volunteers, blood pressure screenings, bereavement support groups, Singing Seniors (come by any Tuesday to hear their joyfulness), six different bridge groups, drop in pinochle, watercolor, craft and art classes, world affairs discussion group, bunco game times, creative writers group, social dancing classes, free exercise classes, low fee fitness classes, knitting and crocheting, quilting, scrabble, shuffleboard, billiards, Spanish conversation group, monthly special events, movie days, out 2 lunch bunch, community trips, special interest talks, monthly special events, and a fitness center. Research has shown that our aging population will grow exponentially in the next several years and for the first time in history we are expected to have more people entering the senior population than we will have children being born. As we CDBG APPLICATION I P �e� 16 look to the future to serve the GI Generation, Silent Generation and our Baby Boomers, we will have an even larger senior population to serve each year, requiring additional efforts and resources to meet the needs of this expanding segment of our population. Additionally, recent data shows 50% of all elderly 65 and up have a disability. This is substantially more than the 20% mark of the general population. Due to our increasing disabled population, Norman Park Center staff constantly evaluate the services and make adjustments and adaptations to activities and programs that are provided to ensure we are meeting all the elderly's needs, and particularly the needs of that 50% of the elderly population with disabilities. Without funding for Norman Park Center, Senior Services, this often overlooked population of elderly with disabilities will not be served. The $41,013 in requested CDBG funds would enable the Recreation Department to continue to meet the City's strategic goals of providing a safe and secure neighborhood facility that engages and connects the community to City services, while promoting civic pride through extensive volunteerism with a focus on fostering a healthy aging population and creating unique partnerships to provide operational excellence and fiscal responsibility. All of the funds requested would go to the direct staff costs associated with operating Norman Park Center, Senior Services for the hours requested and expected by our community and our non - profit partners housed within the building. None of the funds would be used to cover administrative or overhead costs associated with providing the services. The $41,013 grant would allow us to continue to operate 53 hours per week and to continue to accommodate the 40,000 a year attendance supported by the facility. Without the approval of CDBG funds Norman Park Center, Senior Services would significantly reduce its hours of operation and the services provided to our elderly and disabled population. This in turn would also displace or severely impact the operations of the other non - profit agencies (Meals -on- Wheels, Southern Caregivers, Home Start Inc. and Parkinson's Foundation) who lease the upstairs office spaces, I 2015-04-21 Agenda Packet CDBG APPLICATION I p 8EV 17 Max Length for Questions 1.10 to 1.15: 2 Pages) 1:11. Explain how the proposed project addresses the goal selected: Norman Park Center, Senior Services has been an integral part of the City of Chula Vista for over 50 years. It is the only designated senior center in the City of Chula Vista that welcomes all elderly regardless of disability, income levels, or ability to pay for direct services. Without Norman Park Center, Senior Services, many of our elderly residents would have nowhere to go since there are no other designated public senior centers in Chula Vista. Norman Park Center is a unique one -stop shop which houses not only its own senior services, but also various non - profit organizations that provide valuable services to the elderly, low income families and those with disabilities. organizations housed at Norman Park Center include: Meals -on- Wheels, Southern Caregivers, and Parkinson's disease Foundation. HomeStart Inc. is another organization at Norman Park Center which oversees a number of services including assisting the elderly and those with disabilities in signing up for health care as well as providing mental health and emergency services. Norman Park Center also partners with several local senior clubs including the Korean Club (Korean speaking), Chula Vista Senior Club, Parkinson's Disease Foundation, Chula Vista Garden Club, and Club Amistad (Spanish speaking) to provide free space for meetings in a variety of languages for those in our community who have FSL or are non - English speaking. Norman Park Center is a one -stop shop which includes partnerships with AARP for free income tax assistance and Driver Safety Courses; Scripps Health for free monthly health talks; HHSA and AIS for workshops on safety, fall prevention, healthy living, chronic conditions and fraud and scam prevention; Elder Law which provides free legal advice and assistance; a Bereavement Group led by Silverado; and Men's Health Discussion group led by a volunteer MD. In addition to all of the essential services listed above, Norman Park Center also provides over 40 health, fitness, educational and enrichment classes and programs every month with an attendance of approximately 3,340 per month. 1.12. SummariKe.,anystatistics and other.supporting documentation that demonstrate the importance of addressing this need or problem: Starting in January 2011 the Chula Vista Recreation Department along with a number of other departments went through drastic budget cuts. The Recreation Department was forced to cut its budget in half, including laying off a significant number of its staff which significantly reduced hours of operations at most community /recreation centers. Norman Park Center, Senior Services were severely impacted by the layoffs, cutting all full time staff while greatly reducing operating hours and eliminating senior programs. As a result of the limited operating hours of Sam —12pm Monday through Thursday, many elderly were displaced, and clubs, organizations and partnered services had nowhere to go. The public outcry was immediate with several of the elderly voicing their concerns and needs at public forums including to the city council. Additionally, through a needs assessment survey, public forums and program feedback, it was clearly demonstrated that the reduced operating hours of 16 per week were woefully inadequate to service the needs of our growing aging population. The funds provided through the grant would allow us to continue operations and service levels nearly consistent with the demands of the ever increasing senior community. 1.13 List each service provided by the project. For each service, indicate whether it is. a new service or an.expansion of an existing service: Current: R ©UK phone calls to check on homebound elderly to make sure they "are okay." Low cost office space for other non - profit organizations that serve the elderly (Meals on Wheels, Southern Caregivers, Parkinson's Foundation, Home Start Inc.) Meeting space for civic groups serving the elderly's leisure, education and health and wellbeing, such as the CV Garden Club, Club Amistad (Spanish speaking), CV Senior Citizen's Club, and the Korean Club. Safe place to be during the day. Provide a recognized "Cool Zone" during hot summer months. Provide free and low -cost computer classes led by senior volunteers. Provide community engagement through a multitude of volunteer opportunities offered. E=xpansion: 16 low cost or free fitness classes, including Zumba gold. Free monthly "hot topic" seminars put on by unique partnerships with other community service or non - profit organizations, such as the Braille Institute, Alzheimer's Association, Veterans benefits and more to meet the needs of the senior community. Monthly seminars, workshops and classes include: living with Chronic Conditions, Fraud and Scam Prevention & Awareness, Health Fair, history talks, etc. Information and referral services and partnerships to meet the needs of our growing elderly and disabled population. free educational, social, enrichment and active daily drop -in classes to provide essential services along with quality of life. Monthly special events such as a Health Fair, Holiday Brunch, Valentines Dinner and Movie, Potato Bake, and a Summer BBQ to provide a healthy meal and educate our elderly about ways to stay healthy while providing for social opportunities and celebrating their active lifestyles. 20-15-04-21 Agenda Packet CDBG APPLICATION I Moe 18 1.14 :How does your agency plan to:tell the target population about the project /services? The Recreation Department markets our programs by providing a bi- monthly newsletter with all of our events, classes and activities that is posted on the Senior Services section of the city's webpage. It is also mailed out and provided in person at our volunteer run host(ess) desk. We post weekly activities on our outdoor two -sided marquee as well as have a web based digital signage inside that list the activities occurring daily. Programs are also promoted through Facebook, Nixel, press releases, and the city's monthly communication newsletter as well as distributed through the Commission on Aging at outreach events. Norman Park Center staff serves on So -CAN (South County Action Network serving older adults and adults with disabilities) as well as attending outreach events and presentations such as Rotary Club and senior services meetings. 1.15. List a minimum of three outcomes for each indrviclual service you. are" providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the tvgy data will be collected to track or verify the outcome> Service to be Provided (i.e. food, transportation, case management, etc.). '` 1. Provide public opportunities " for elderly to access social and recreation opportunities Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Increase the number of low cost 1,000 in attendance Daily Attendance Tallies and activities in order to meet the ActiveNet registration software communities' needs while working system toward increasing revenue and therefore less dependence on grant and general fund monies 2. Offer at least one special event per 325 Newsletters, ActiveNet month registration software system 3. Offer ten free or low cost activities 400 Newsletters, ActiveNet weekly during the 12 -5pm Monday registration software system through Thursday and Friday 8am to 5pm hours Service to be Provided (i.e. food, transportation, case management, etc). 2. Safe & secure place for the elderly while increasing knowledge of services available to them Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Provide a safe and secure place for 20,000 Daily Attendance Tallies by hour, the elderly to access a variety of leases to upstairs non - profits services and programs in the serving the elderly afternoons and on Fridays 2. Provide a county recognized "Cool 400 Cool Zone recognition on county Zone" with a variety of activities for the website and a press release with elderly to stay cool during hot months information about Norman Park Center as a cool zone location 3. Partner with other local 200 Newsletters, ActiveNet organizations to offer at least one registration software, leases to presentation a month to increase upstairs non - profits serving the awareness of safety, security and elderly local services offered to the elderly Service to be Provided (i.e. food, transportation, case management, etc). 3. Click here to enter text. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Click here to enter text. 2. Click here to enter text. 3. Click here to enter text. 2015-04-2t Agenda Packet CDBG APPLICATION I PrAMIN 1 19 1. M. Wili the project collaborate with other service providers in the community? if yes, list theta ® Yes iQ No and briefly describe the collaboration: Meals on Wheels Chula Vista headquarters, meeting & training space as well as a location for food pick up and drop off is hosted through a partnership and lease with Norman Park Center. Expansion plans include utilizing Norman Park Center as an actual meal site, meaning elderly participants could purchase a meal to eat at Norman Park Center or to have delivered to Norman Park for them to pick up and take home. Parkinson's Foundation: Through a partnership with Norman Park Center, Parkinson's has an office space on site as well as hosting two support groups each month, one in Spanish and one in English. Scripps Wellness Center; Through a partnership with Norman Park Center, Scripps offers a variety of free health talks and workshops led by medical professionals and doctors. Southern Caregivers: Southern Caregivers Resource Center not only has their Chula Vista headquarters and meeting space on site but also hosts two support groups each month, one in Spanish and one in English. Chula Vista Senior Citizen's Club: Provides opportunities for the elderly to get involved and connected to their community by providing a variety of volunteer opportunities from manning the hostess) desk and answering phones to setting up and breaking down rooms for various functions. Additionally, the senior club volunteers, along with Norman Park Center staffs, plan and host a variety of weekly and monthly events such as bingo, potlucks, special events, trips and dances. AARP: We provide registration, marketing and meeting space for AARP's driver's safety courses and Car -Fit for Seniors as well as their free tax assistance program. HHSAJAIS: We provide registration, promotion and meeting space for a variety of free workshops, classes and seminars such as Fraud and Scam Prevention, Val Chi classes, Good Mental health, and Healthy Living with Chronic Conditions and Healthy Living with Diabetes classes. HomeStart Inc, not only has an office and meeting space on site but also hosts meetings and provides one -on -one assistance in Spanish and English on the California Care and f=irst 5 programs. ElderLaw: We provide a free private meeting space twice a month, during normal business hours, for Elder Law to offer free legal advice or assistance to the elderly in need. Services provided include creating wills, assisting with senior fraud, etc. 20t5-O4-2t Agenda Packut Page 320 CDSG APPLICATION I PAG 8 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. Who will be the person` responsible for the overall oversight of the proposed project? Name of person;? Wend! Garrison Title of person :: ;Senior Recreation Manager Relevant education: jBachelor of Arts in Recreation Administration, minors in Health & Special Education > Telephone number :; ;619- 585 -5617 Date first e' Mploye&.J August 2012 2.2. >Who, will.be the alternate person responsible.for the overall oversight of the proposed.pratect. Name of person: Kristi McClure Huckaby Title of person . Title of person :,: IDIrector of Recreation . ........... ............ Relevant education:. Relevant education: Masters in Public Administration, BA in Recreation & Leisure, HR Management Certificate Telephone number:: (619) 585 -5618 Date first employed: Date first' employed.. I October 2012 Name of person: 2:3 Who will be the person responsible for the day to do operations and management q.the proposed, project? Provide no more than two individuals: Name of person :; Wend! Garrison Title of person . Title of person; Senior Recreation Manager . ........... ............ Relevant education:. Relevant education: Bachelor of Arts in Recreation Administration, minors in Health & Special Education Telephone number: 619- 585 -5617 Date first employed: Date first employed: [August 2012 Name of person: Name of person: Kristi McClure Huckaby Title of person.: Director of Recreation Relevant education: Masters in Public Administration, BA in Recreation & Leisure, HR Management Certificate Telephone number 1(619) 585 -5618 October 2012 Date first employed: October 2012 2.4. Who will be the person responsible for the fin ancigl.oversight of the CDBG expenditures and fiscal Compliance? Provide no more than two individuals: Name of person: Wend! Garrison Title of person . Senlor Recreation Manager . ........... ............ Relevant education:. Bachelor of Arts in Recreation Administration, minors in Health & Special Education Telephone number: 619 -585 -5617 Date first employed: !August 2012 Name of person: Krist! McClure Huckaby Title of person: 113irector of Recreation Relevant education:. jMasters in Public Administration, BA in Recreation & Leisure, HR Management Certificate Temphone.nuniber. (619) 585 -5618 Date first employed: October 2012 Agenda PacKet CDBG APPLICATION I PAG 9 21 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5 Cist the evaluation tools your agency plans "to. employ to track and monitor the progress of the project Staff perform hourly counts at all programs throughout the facility which are logged into an Excel spreadsheet and tallies daily, monthly and quarterly. Additionally we create and distribute surveys, hold public forums and work with the Commission on Aging to assist in understanding and staying current with trending needs of the senior population. We also use the provided CDBG intake forms to ensure we are gathering data correctly. 2.5. Hour does your agencyplan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's "Playing by the .Rules ":Handbook)? We provide copies of the city payroll journals that model the "Playing by the Rules" handbook. Additionally as a city agency, we follow city and department policies and procedures that also follow the Playing by the Rules" handbook 2.7. Describe any unresolved ADA issues in the project or project office and how your agency plans to address them., (if the objective of the project,rs AAA rehabilitation, do not repeat the project descrrptioh'here.) None 2.8. >How many members does your Board of Directors have? N/A How many Board members are also rriembers of the project's target population,or reside in the project's target area? Indicate i0ich ones in Appendix F.. . IN /A CDBG APPLICATION 1 RAG 1322 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) 3.1. Briefly describe your agency's payment and disbursement procedures, with relevance to the proposed project: Payment and disbursement is completed by providing the appropriate documentation and staff timesheets each quarter to the Finance Department and the Development Services Housing Division. 3.2. . Describe. how your agency's Board.of Directorse xercises. programmatic and fiscal oversight: N/A 3.3. Briefly describe your agency's financial rep0r04system /accounting procedures, with relevance to the proposed project: The Recreation Department utilizes the City's financial system (IFAS). Hourly wages spent will be tracked through time sheets, which are verified by the Recreation Supervisor and Senior Recreation Manager. The Department's Senior Fiscal Office Specialist will submit all hours and expenditures for tracking in IFAS. 3.4. Briefly describe your agency's .record keeping system, with relevance to`the proposed protect: All expenditures will be tracked though the City's accounting system (IFAS). Hourly wages spent will be tracked through time sheets, which will be verified by the Recreation Supervisor and then the Senior Recreation Manager. The Department's Senior Fiscal Office Specialist will then submit all hours and expenditures for tracking to IFAS. 3.5. Briefly describe your agency's auditing requirements, including those for the proposed. project: The Recreation Supervisor will directly oversee the project and provide all necessary documentation. The Recreation Supervisor will verify all documentation submitted to Senior Fiscal Office Specialist for final approval ensuring meeting auditing standards held by the City. 3.6. Briefly describe your agency's internal controls to minimize.opportunities for fraud, waste, and mismanagement: Payroll is first completed by the onsite Recreation Supervisor, and then submitted to the Senior Recreation Manager for approval and finally to the Senior Fiscal Office Specialist for review and submittal. 3.7. How doesyour ixgeney plan to..:segregate CDBG funds frorri other,agencyfunds far,purposes,of,tdentification; tracking, and reporting? , Since we are only requesting salary and fringe benefits from CDBG funds, we will track hours on the individual day to day time sheets. Only the hours associated with the grant funds will be billed. This can be back tracked by looking at copies of the time sheets per pay period. We will ensure tracking and reporting are accurate by providing staff costing worksheets each quarter which show the precise names, hours, positions and pay rates being billed to allocated CDBG funds. 2015 -04 -21 Agenda Packet CDBG APPLICATION I PA � 23 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) a.1. Briefly highlight your. agency's `experience and major accomplishments in providing services to wl residents and /or communities. You may expand in Appendix A. The City of Chula Vista's Recreation Department has managed the only public senior center in all of Chula Vista for over 50 years, Norman Park Center. A large majority, approximately 60% of our senior population who attend are on a fixed income that falls into the LMI categories as demonstrated through our onsite participant intake forms. For the last 50+ years Norman Park Center, Senior Services has provided a wealth of free and low cost programs to meet the needs of our LMI elderly residents. Currently Norman Park Center, Senior Services is offering approximately 50 free or low cost programs, activities, classes, clubs, workshops and seminars every month which include: computer classes led solely by senior volunteers, blood pressure screenings, bereavement support groups, Singing Seniors, drop in bridge groups and classes, drop in pinochle, watercolor, craft and art classes, book club, bunco game nights, creative writers group, social dancing classes, chess club, numerous exercise classes, knitting and crocheting, quilting, scrabble, shuffleboard, billiards, world affairs discussion group, Spanish conversation group, monthly special events, movie days, out 2 lunch bunch, community trips, special interest talks, health and wellness fairs and workshops, a fitness center and much more. Additionally, we have provided ROOK and information and referral services specifically targeting low- income elderly for over 12 years. The ROOK services have helped secure the safety of many elderly unable to leave their house due to health, illness or limited mobility. We place dozens of calls throughout the day to the elderly signed up for the service. If they don't answer or they are not okay, we call either one of their emergency contact persons or the RSVP (Reserve Senior Volunteer Patrol) to go check on them at home. This provides safety and security for elderly who may be living alone and have no one to call on for help. In an effort to continue to meet our aging communities needs while being fiscally responsible, in addition to the variety of services and activities we provide, we also partner with local non - profit agencies such as Elderl -Aw to provide free legal advice onsite two days a month; Southern Caregivers Resource Center, whose offices are located within Norman Park Center to provides free services & counseling in Spanish and English to caregivers of aging & frail adults or adults affected by a chronic illness or brain impairment; and AARP low cost driver's safety courses and Car -Fit events held at Norman Park Center. We are also currently working with Meals on Wheels, whose headquarters are at Norman Park Center, to provide low cost healthy meals onsite at least one day a week. In total, we partner with over 20 local organizations, agencies, and clubs every year to expand our programming and provide additional services to our elderly to provide that one stop shopping experience. One of our greatest accomplishments is our ability to create unique partnerships to leverage our limited funding. 4.2 Has your agency received CDBG or other federal funds in any of the past three fiscal years (Fiscal Years 2012 -2013, 2012 -2013, 2013- 2014)? if yes, complete Appendix G for each of the ; grants received for the three Fiscal Years 2012, 2013, and 2014. ® Yes ❑ N.P. Section 5: Back -Up Plan (Max Score: 5 Points;) 5.1...W.. ill your agency $till implement this project should CDBG funds not be awarded? If yes, how will theimplementation�be .achieved? ❑ Yes: ® Na If funds are not awarded the city will need to drastically cut the elderly services being provided at Norman Park Center by approximately 50% due to limited funding. This in turn would affect five non - profit agencies that have offices located within Norman Park Center, as well as over 30 other clubs, groups and partnerships, affecting about 20,000 elderly in attendance. 2015-04-2t Agenda Packet CDBG APPLICATION I PAGVy 24 5.2. 1f funded, how will your agency continue.thls project if CDBG funds are not a' vaYa61e Jn future years? , The Recreation Department is currently working with our senior population and our Commission on Aging to research alternative funding sources. Sources we are examining include grants, cost recovery classes and activities, new partnerships, sponsorships and paid advertising. our goal is to find new long term funding options that will help us meet the needs of our exponentially growing senior population and reduce our needs for CDBG funds. Additionally the department is currently going through cost analysis and revenue enhancement study to determine the methodology for pricing its programs, services, and facility rentals to best meet the needs of both the community and the department securing our ability to provide services in the future. 2015 -04 -21 Agenda Packet CDBGy APPLICATION ! PA &M 25 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms i'n MS Excel, Choose the forms pertaining to your project category. Public service Capital improvement (see below): as this Capital lmprovement ❑ No yect involve Minor Residential labiiitation? ❑ Yes e All project categories must complete the following: Complete Appendices A -1, A -2, and A -3. if no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test o Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits ■ Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 —Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) ■ Schedule 1— Budget Exhibit ■ Schedule 2 -- Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4 — Personnel Gross Pay: Construction Management ■ Schedule 5 °- Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification 2015-04-2i Agenda Packet CDBG APPLICATION I PA WT 26 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) Provide a. listing below of the specific tasks or activities needed to implement the proposed project and a timeline for their completion (July 2.015 7.—Jyne.201 6) Number each task or activity; describe it, and give the projected date of completion. Add additional rows as deeded # Task /Activity Description . Completion Date 1 Expand the number enrolled in the ROUK 1 ith the new city website roll out a new online for the RUOk ,06/30/16 phone program I calls that can be submitted via email 2 Expand programming to meet the needs to Work with the Commission on Aging and other partnership ,06/30/16 our new ever expanding "baby boomers" agencies such as AIS Intergenerational staff to find out what needs we are not currently meeting for the baby boomer generation. 3 7 Ilncrease the number of classes, programs and Seek out new partnerships, contractors and volunteer 06/30/16 activities being offered I instructors to expand facility offerings without having a fiscal impact on the city's budget i`t ,Provide a welcoming "cool zone" during hot ,Offer a variety of free drop in programs that the elderly can 06/30/16 summer months participate in during the hot summer months when they need a place to cool off 15 Provide meeting space for civic groups and ',Coordinate the reservation of meeting rooms and facilities 06/30/16 clubs serving the elderly I for civic groups and clubs through our new online software program, ActiveNet limprove marketing and customer service by Promote the online registration option through ActiveNet for 12/30/15 increasing the ways for the elderly to find and classes, activities, and special events enroll in our classes and special events 17 I Provide for a safe and secure neighborhood he center provides a safe, secure and supervised place far ,06/30/16 facility those displaced or seeking security ,S ,information & Referral Services ',Continue to attend collaborative meetings in our community ,06/30/16 to increase our knowledge of potential services for EMI elderly to access ;9 iPravide low cost office space for non - profits Imeals on Wheels, Southern Caregivers Resource Center, 06/30/16 serving the elderly I HomeStart Inc. and the Parkinson's Foundation ail have offices within Norman Park Center for a one stop shop 110 Partner with local non- profit agencies for ,Coordinate with Elderl.aw, AARP, Scripps, HHSA, AIS, Braille ,06/30/15 free /low cost programs and services provided Institute, Scripps Family Residency, Sharp Hospital, onsite I Silverado, Parkinson's Association, Southern Caregivers, and more to provide meeting or class space to offer free services such as legal advice, presentations on home care, care giving, nutrition classes, health talks, fraud and scam prevention, health fairs, blood pressure screenings, bereavement support groups and more. X11 Maintain mailing lists, email lists, call Pn- going maintaining and collection of participants 16/2016 lists, ActiveNet registration rosters, information in regard to CDBG requirements, intake waiver liabilities, plus CDBG intake forms and registration forms I and information 12 I Quarterly Reporting, documents, receipts I jDocument all services provided to complete grant 6/2016 requirements Promotion of activities and events Distribute newsletters, flyers and schedules of events , E6/2016 website updates, and Nixels to inform the public CDBG APPLICATION I PAGE 15 2015 -04 -21 Agenda Packet Page 327 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agency name: City of Chula Vista Recreation Department 2. Project.name: Norman Park Center Senior and Disabled Services H0PWA 3. Year of funding ❑ Fiscal Year 2012 1 ❑ I Fiscal Year 2013 ® Fiscal Year 2014 4. `Indicate the source of the federal funding awarded to the prior project ._ ® CDBG ❑ HOME I❑ ESG Other (indicatebeloty) Click here to enter text. 5. Amount auiorded: .: ` ;$30,000 b. Amount spent to date;:...'.. .' 7. Amount reprogrammed to date Click here to enter 8. Indicate below the outcomes ariticipated.(refi r'to the original application for the project,` f passible }' Provide free monthly computer classes, free fitness classes, free monthly seminars. Enable the City to provide a safe and healthy supervised venue for activities for the elderly. Provide a one stop shop for the elderly for information and referral. 9. Indicate below the outcomes achieved: Offered free monthly computer classes along with two or three low cost computer classes each month. Offered ten free fitness classes per week including strength and flexibility, longevity stick, chair yoga, gentle yoga and more. We offered one or two free seminars of interest to the elderly each month on topics such as Health for Your Eyes, Arthritis, Veteran's Benefits and how to access them, History talks, Hearth Health, Caring for your Diabetes and much more. Enabled the City to provide a safe and healthy supervised venue for approximately 60 activities for the elderly. Provide a one stop shop for the elderly for information and referral. Including partnering with over 32 organizations to provide a variety of services onsite for the elderly including Meals on Wheels, Southern Caregivers, Parkinson's Foundation, HomeStart Inc., ElderLaw, AARP, Scripps, Sharp, HHSA, AIS, COA, CV Senior Club, CV Garden Club, Korean Club, Club Amistad, the VA and many more. Also assisted the elderly in filling out forms for low income housing, job applications, emergency medical care, disability, and provided them with useful information or referral to local agencies to meet their immediate needs. 10. if any anticipated .outcomes were NOT achieved, specify which ones - and ... xp lain why below N/A H. 1, Agency name: City of Chula Vista Recreation Department 2. Project name Norman Park Senior Center Afternoon and Friday Operations 3. Year of funding: Fiscal Year 2012 ® Fiscal Year 2013 ❑ I fiscal Year 2014 A tho cnsrr%-v of thd.foiiorrri fllnrd7nn flWlYrdpd to the nrinr nrniprt- .. ... ® CDBG I ❑ H0PWA ❑ ESG I ❑ HOME ❑ CDBG -R I ❑ HPRP NSP I ❑ Other (Mdkotebelo,0: 5. Amount awiarded::.30,OUC} b.: Amount spenr to aare: p�u,uuu 7. Amount reprogrammed to'date: Click here to enter 8-Indicate below the outcomes anticipated.(refer:to the original application for the project, if possible) Provide free monthly computer classes, free fitness classes, free monthly seminars. Enable the City to provide a safe and healthy supervised venue for activities for the elderly. Provide a one stop shop for the elderly for information and referral. 9. indicate belowthe outcomes achieved: We provided twelve free fitness classes per week along with 4 low cost ($1 /class) classes, for a total of over 736 free or low cost fitness classes a year, serving nearly 2,000 elderly in attendance per quarter. We offer ten free introduction to computer classes per year along with over 80 low cost classes ($26 for a month of classes) serving 275 elderly persons. We partner with AARP, Scripps Wellness Center, HHSA, AIS, CV Historical Society, Buffalo Soldiers and the CV Police department to offer over 30 seminars and /or workshops throughout the year. This increases our programming on site by over 30 %, now serving over 18,500 per quarter in attendance. Provided a recognized "cool zone" for the hot summer CDBG APPLICATION I PAGE 16 2015 -04 -21 Agenda Packet Page 328 month, including movie marathon days every Monday during those hot months. Held 23 weekly free, drop -in activities such as bridge, bunco, scrabble, world affairs discussion, knitting & quilting, hook club, crafts, billiards, computer & camera club, singing seniors, Spanish conversation, chess club, bereavement support group, shuffleboard, pinochle, art and much more for the elderly who need a safe and supervised place to be during the day. Partnered with over 30 organizations to provide a variety of services onsite for the elderly including Meals on Wheels, Southern Caregivers, Parkinson's Foundation, HomeStart Inc., FiderLaw, AARP, Scripps, Sharp, HHSA, AIS, COA, CV Senior Club, CV Garden Club, Korean Club, Club Amistad, Filipino- American Club, the VA and many more. Also assisted elderly in filling out forms for low income housing, emergency medical care, disability, and providing them with useful information or referral to local agencies to meet their immediate needs. 1 01 If ariy anticr'ppted outcomes fdOigchieyed, specify which ones and expfarn why below N/A CDBG APPLICATION I PAGE 17 2015 -04 -21 Agenda Packet Page 329 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1. 'For CIP projects; have the constructions plans and drawings been.completed? Yes Ejl No If no, indicate the anticipated date of completion: 9.2... For CIP projects, wil! you be able to select and award a contract to a general contractor within 90 calendar days kbm�the CDBG contract executron.date. Jf no, please explain why El Yes ❑ fVo below: Click here to enter text. 9.3. 'For CIP projects, summarize the construction manager's relevant experience on similar federally funded projects: Click here to enter, text. 9.4 For cIP projects, address the mitigation of any issues identified on the "Project Site Information "section (see Questions B.8 to B.16) with respect to lead hazards, historic ❑ Yes ❑ No preservation, osbestos, location in a flood plain, or other documented health and safety problems. Were issues identified? If yes, identify each issue and :the mitigation below: Click here to enter text. 9.5. For CIP projects, the. work completed must be maintained for a minimum of five years after the termination of the... agreement with the City of Chula Vista? Please describe how the. work will be maintained. Click here to enter text. 9.6 For Public Facility Improvements which exceed $25,000, ;the facility shall continue to. meet one of the national objectives and provide.services to low /moderate income persons until five years after the expiration'of the contract /Mou with the City. Describe how you will comply with this HUD.requirement Click here to enter text. 9..7. For CIP projects that heed occupants to be relocated, describe your agency's relocation plan:.. Click here to enter text. CDBG APPLICATION I PAGE 18 2015 -04 -21 Agenda Packet Page 330 Section 9: Project Site Information (CIPs and Public Facility Improvements Only) 9.8. Is. the facility agency - owned, City- owned, or privately owned? ❑ Agency -owned Indicate the property owners) ::: Click here to enter text Is there currently a lien on the property? I In Yes MN. 1ndica.te.y9ur:City Reol.Estate Assets-liaison: I IC]ick here to enter text. When will the lease expire? (Tie lease must riot expirewithinfiveyearsofthepropasedproject 's coin `letion date.) �Click here to enter text. IS there currently a lien on the property? JEJ Yes Privately owned indicate 'the property owner(s): ❑Yes When will the lease expire? (The lease must not expire .within five years of the proposed project's coni letron date. f l Is there currently .a lien on the property? :: ❑Yes is the building /structure in a Flood Zone? Other Provide a brief explanatton: M IM 9 10 Nas.the property been designated ar beendetermined to he potentially eligible for Yes ❑No designation as.a.focal, state, or national historic site ?.If yes; please. describe: ❑ Click here to enter text. 9-11.45 the building% tiructurelocated on p Historic Stte? :'. ❑Ye s ❑No !s the buitcling/structure.located in a Historic District? ❑Yes ❑No is the building /structure in a Flood Zone? ❑Yes ❑No Is the building /structure in a flood Plain? ❑Yes No Does your agency have flood insurance? Yes ❑No Will there... be. demolition required? ❑Yes ❑No 9.12. List and describe any known:hazards (e.g., asbestos, storage tanks --- underground /above ground): Click here to enter text. 9.13. Will the.project result in an expansion of an existing facility? Yes If yes, 'specify size in square feet: F Existing'size Addition size: ` I I I 2015 -04 -21 Agenda Packet m CDBG APPLICATION l PAGE 19 Page 331 9.14 :The questions below ask about zoning. if zoning information is not known, contact the City of Chula Vista's Development.Services Department at (619) 691-5101 to request.assistance. What is the project structure, type? Residential ❑ Y ❑ Commercial ❑ Public facility ❑ Public right -of -way What rs.fhe current zoning of the project site? ,Click here to enter text. Is the project site zoned correctly for:the proposed activity? ❑ Yes No If no, provide. below an explanation of efforts and a timetable to change the zoning or obtain'a variance Click here to enter text. 9 Public Facility Improvements what are. the hours of operation (days of the week and hours of operation? lick here to enter text. CDBG APPLICATION I PAGE 20 2015 -04 -21 Agenda Packet Page 332 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project, NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $41,013 21.42% List Other Sources Below: (Step 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% local Funds $144,481 75.45% Private Funds 0.00% Agency Funds $6,000 3.13% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTAL $0 $191,494 100% TOTAL PROJECT BUDGETI $191,494 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION I APAffibift' APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements, FY N/A CY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) A. Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) D Compare Agency Cash Balance Available (Item A) with Total FY 2014 -2015 CDBG Funding Request (item B): Item Al - Analyze Results Page # Item B1 Difference - 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- if difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS, AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST, 2015 -04 -21 Agenda Packet FY 15 -16 CDBG APPLICATION ] APPEN9aXge` _i" APPENDIX A -3: PUBLIC SERVICE SCHEDULE 1- BUDGET EXHIBIT AGENCY Chula Vista Recreation Dcpartment PROJECT Norman Park Senior & Disabled Services SALARIES & WAGES FRINGE BENEFITS SUPPLIES POSTAGE CONSULTANT SERVICES MAINTENANCE/REPAIR PUBLICATIONS/PRINTING TRANSPORTATION RENT EQUIPMENT RENTAL INSURANCE UTILITIES TELEPHONE OTHER EXPENSES (SPECIFY): (Schedule 2) (Schedule 3) TOTAL PERSONNEL (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) (Schedule 5) ��c;uciEUic �) TOTAL NON - PERSONNEL TOTAL INDIRECT COSTS /ADMINISTRATIVE OVERHEAD (IC /AO) (Schedule 4) [IC /AO Expenses limited to 15% of Total CDBG Project Budget] TOTAL CDBG PROJECT BUDGET 2015 -04 -21 Agenda Packet CDBG 38,985 2,028 41,013 0 0 0 0 0 0 0 0 0 0 0 0 0 Percentage e 41,013 Page 1 of 1 Page 335 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 2 - PERSONNEL SCHEDULE: GROSS PAY The purpose of this form is to list the positions being claimed against the CDBG fiinding request amount. The positions Iisted below must provide direct project/client services. Positions providing non- direct services must be included in the indirect costs /administrative overhead (lC /AO) line item. The Total CDBG Salary & Wages must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Chula Vista Recreation Department PROJECT Norman Park Senior & Disabled Services 1) 2 3 4 POSITION TITLE GROSS PAY PERCENT CHARGED TOTAL SALARY & WAGES Recreation Specialist 42,744 60.00% 25,646.4 Rec Leader 29,641 45.00% 13,338.5 TOTAL CDBG SALARY & WAGES 38,985 1. List all positions charged against CDBG finding providing direct CDBG project /client activity. 2. List gross pay for each position listed. 3. List percent of gross pay to be charged against CDBG fiinding. Pay Schedule (Check One) Monthly i Biweekly Twice a Month Page 1 of 2015 -04 -21 Agenda Packet Page 336 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 3 - PERSONNEL SCHEDULE: FRINGE BENEFITS The purpose of this form is to list the fringe benefits being claimed against CDBG funding request amount. The Total Fringe must match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Chula Vista Recreation Department PROJECT Norman Park Senior & Disabled Services 1 2 3 4 5 6) POSITION TITLE FRINGE TITLE AMT OF INSURANCE GROSS PAY PERCENT CHARGED AMOUNT Recreation Specialist PARS 1,603 60.00% 962 Recreation Specialist Medicare 620 60.00% 372 Recreation Leader PARS 1,112 45.00% 500 Recreation Leader Medicare 430 45.00% 194 TOTAL CDBG FRINGE BENEFITI 2,028 1. List all POSITIONS charged against CDBG funding providing direct CDBG project /client activity. 2. List Fringe Benefit title FOR EACH POSITION charged to CDBG funds. 3. List the amount of insurance for each position charged against CDBG funds. 4. Use gross pay for project/ total all wages of agency. Then muliply by required percent for each fringe 5. List percent of gross pay to be multiplied for insurance. Pay Schedule (Check Qne) Monthly a Biweekly Twice a Month Page 1 of 2015 -04 -21 Agenda Packet Page 337 APPENDIX A -3: PUBLIC SERVICE SCHEDULE 4 - INDIRECT COST /ADMINISTRATIVE OVERHEAD (IC /AO) CALCULATION The purpose of this form is to list the [CIAO being claimed against CDBG funding amount requested. The Total IC /AO imist match the Budget Exhibit form. Round off totals to whole dollars. AGENCY Chula Vista Recreation Department PROJECT Norman Park Senior & Disabled Services 1) 2 3 4 POSITION TITLEILINE ITEM AGENCY BUDGET AMOUNT PERCENT CHARGED TOTAL INDIRECT COST /ADMINISTRATIVE OVERHEAD TOTAL CDBG INDIRECT COST /ADMINISTRATIVE OVERHEAD - (5) Total CDBG Budget 41,013 Percentage 0.00% (Must be equal or less than 15 %) List all personnel or nonpersonnel(NPE) charged against CDBG fiinding- include detailed description of indirect use. List total Agency budget for positon and /or NPE line item. 3. List PERCENT of total budget to be charged against CDBG finding, 4. Total indirect cost/administrative overhead to be charged against CDBG funding. Enter the Total FY13 CDBG Budget; percentage will be AUTOMATICALLY calculated. Pay Schedule (Check One) Monthly x Biweekly Twice a Month Page 1 of 2015 -04 -21 Agenda Packet Page 338 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - PUBLIC WORKS DEPT. PROGRAM /PROJECT: MOSS STREET SIDEWALK INSTALLATION Project Description: Project provides for the installation of curb, gutters and sidewalks, American with Disabilities Act (ADA) compliant pedestrian ramps and driveway aprons, pavement and other incidental items along Moss Street (between Broadway and Fourth Avenue) Specific Use of Chula Vista Staff Time and Construction Costs. Funding: Target Population: Low /Moderate Income Proposed Number 1,300 within the Persons to Benefit: census tracts Program Total Budget: $880,699 C. V. Cost per Client: Not applicable . Funding Request: $543,160 Prior Year Funding: $0 FUNDING RECOMMENDED: $469,047 Staff Notes: The recommended funding represents the remaining amount after the deduction of earmarked funds for debt service obligations, public services, administration and planning as well as other housing /community development priorities. 2015 -04 -21 Agenda Packet Page 339 ,�t•1(r� ti FY 2015 -2016 CDRG PROGRAM FUNDING APPLICATION Ci ;l. l_,t W;TA Project category: (check one only) Pudic service Capital improvement Applicant Agency information Application Number. {[086 Program (Bffce Use 0*1 Applicant legal City of Chula Vista Public Worlcs Dept. Type of agency: 0501 c 3 NGovI /Public GlFor Profit I © Faith -Based ❑Other: otherfunds already secured for 276 Fourth Avenue; Chula Vista CA (you will provide a detailed budget in Appendix C. 95-6000690 Agency Address: 91910 Agency Tax identification #: $880,699 ? Other funds not yet secured for: project: October 1911 Agency Central Contractor N/A Bate of Registration# Incorporation: (littu: /lwww,ccr.oyj Agency Annual $$132,813,000 Agency DUNS # 478725551 O eratin Bud et: Number of paid 50 in Engineering Number of volunteers: 1 in Engineering staff: Agency mission statement: The primary purpose of the Dept. of Public Works Engineering Division is to provide responsive technical and professional expertise for existing and planned infrastructure and capital facilities. Project Title Moss Street Sidewalk Installation Project Description} (Briefly describe your project /program); Project provides for the installation of curb, gutter and Sidewalk, American with Disabilities Act (ADA) compliant pedestrian ramps and driveway aprons, pavement and other incidental items along Moss Street between Broadway and Foiirt Venue... r-"nrlinv I?nnllaet Orniart lnfnrrr Afu%n Lf Project is a Public Service, wilfservice be sites eci ic? Dyes'. ONO .. If your answer is yes, please provide: Addresses) below; Total funding requested in this application $'43'160 otherfunds already secured for $ 337,539 (you will provide a detailed budget in Appendix C. 507 through 579 Moss St., 1001 Broadway project: Nyes 0110 Total cost to complete project: $880,699 ? Other funds not yet secured for: project: $0 Orniart lnfnrrr Afu%n Lf Project is a Public Service, wilfservice be sites eci ic? Dyes'. ONO .. If your answer is yes, please provide: Addresses) below; Census tract: Is Census Tract designated as a LowlModerate Income CT? 405 through 493 Moss St, 1002 Fifth Avenue 013104 ©Yes ❑No 507 through 579 Moss St., 1001 Broadway 013104 Nyes 0110 ❑Yes 0 N 2015 -04 -21 Agenda Packet CD86 APPLICATION I PAGE 1 Page 340 Section 1: Project Details (Max Score: 25 Points) The project consists of constructing curb, gutter and sidewalk and related improvements from Broadway to Fourth Avenue on the south side of Moss Street in southwest Chula Vista. „Protect start date July 2015 Anticipated end date .. , ;March 2016 1 3 Proles " dgysJhours of opera rQn... Construction from 7:00 am to 5:00 pm 1 7 The follow rng questrons on in vvrdual eGents and households to be served appl} only taPubirc Servrce, and Mrnar Re�rdert�ral Rohabilr�aiiat?, protects _.m, ......::: Wrl1 the prnlect seree irtdrrirdual clients (!C) orhausehowOo?"I"""d (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LM!). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. Individual clients ❑Households Total,unduplicated iC /HM served rri: ❑ 4nnual cost per clrer /household„ $ DBri,Crsterl'a Wh rro .bejo !does yaurproposed protect meet ® (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LM!). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ❑', (2) Limited clientele (select subpart below): ❑ (a) Special needs group (select benefit group from the list below): ❑'', (i) Abused children ❑'' (ii) Elderly persons 62 years or older ❑', (iii) Battered spouses ❑'', (iv) Severely disabled .— Census definition; documentation required ❑'', (v) Persons living with HIV /AIDS ❑'', (vi) Migrant farm workers ❑', (vii) Homeless persons ❑ (b) At least 51% of clientele to be served must be LMI. (3) Housing (select subpart below): ❑(a) Single family (must be 100% LMI) (b) Multi -unit (must be 51% LM!) Rental Housin Maintenance and Preservation of Housing (rehabilitation activities) H I Homeownership Opportunities (homebuyer programs) 1171 1 Community Enhancement (,public facilities /spaces) ❑ I Public Services to Special Needs Population and /or Low Moderate Income Persons 04 -21 Agenda Packet CDRG APPIJCATMNF RRAM12 1 �q Arogram'Narrptrve. Expidin:f elow your proposed project and make the case why itshould:be away ed,�ui�ding. The Moss Street Corridor in southwest Chula Vista is one of the thirty priority locations for the construction of pedestrian improvements that are listed in the City's 2010 Pedestrian Master Plan. Currently there are a variety of housing types along Moss Street, both multiple family and single family, along with Chula Vista Adult School at the southwest corner of Moss Street and Fourth Avenue, and commercial uses at the intersection with Broadway. Although there are some portions of roadway with existing sidewalk in the area between Broadway and Fourth Avenue, there are gaps where pedestrians are forced to walk along the roadway. The highest traffic volume in this portion of roadway is between Broadway and Fifth Avenue, where there is an average of 7002 trips per day. The City previously received a grant for constructing missing sidewalk improvements and upgrading the traffic signal on Moss Street between Third and Fourth Avenues. This project is currently under construction. The award of CDBG funds would include construction of pedestrian improvements between Fourth Avenue and Broadway on Moss Street, therefore creating a complete street between Broadway and Third Avenue on Moss Street. The complete construction cost, excluding contingencies, for the north portion of Moss Street is estimated at $183,160. The construction cost for the south side is estimated at $360,000. This totals $543,160. Improvements include installation of missing curb, gutter and sidewalk, installing Americans with Disabilities Act (ADA) compliant pedestrian ramps and driveway aprons, pavement for the road shoulders, additional lighting, and drainage improvements. This project should improve access and safety for all pedestrians on this busy collector street, including access to businesses located on Broadway and Fourth Avenue and the Chula Vista Adult School. Funds for design and other staff costs will be provided through TransNet. TransNet funds have already been appropriated for the north side of Moss Street under CIP project STL -366. If insufficient funds are awarded to pay for the construction of both sides of the street, funding for the south side will be given priority. Agenda Facket CDBG APPLICATION rFA6 W (Max Length for Questions 1.10 to 1.15: 2 Pages) 11, ,xplcrrn traw.the psed prv�ect rap addresses the,goa! selected This project will provide an improved living environment for local residents by improving pedestrian accessibility, particularly for the disabled. Z 11'. 511rtmarrze anystatasres and otherupporttny docurnenfatran ghat demonstrate the importance of addressing this need are P.- Information on the importance of this project is found in the City's Pedestrian Master Plan, where it is Priority #21. 13 is each service pravrded by the protect Far each service, indicate INhetheC rt -ls a neW servrse or an expansion o an existin service .. . N/A — this is a construction project. 74 , Flow does youragency plan to tell the target populatron,cibout;> he prjec ervrce We plan to include information about this project on the City's website. However, once this project is completed, ed, the improvements will be apparent to all local residents. 1 6 Wil! the protect collaborate with otlerservice providers rn the commurity7 if yes, lrsi them and Briefly descrrhe,tlre,coflaboratron ❑ Yes 2016 -04 -21 Agenda Packet CDBG APPS_ICATION Tqwcmq Section 2: Agency Capacity (Max Score: 10 Points) 'atrick Moneda kcting Senior Civil Engineer 4S in Civil Engineering 619) 407 -3512 Same as above Name o Tersqn,, :Robert Beamon Trtle of person Administrative Services Manager Relevani:edtccrtron: <: MA in Business Administration Telephone,number. ";(619) 409 -1965 Date first errit�loved 1990 2015 -04 -21 Agenda Packet CDEEIG A?PUUATJONjapp.�4,� (Max Length for Questions 2.5 to 2.8; 1 Page) The City's Construction Inspection staff will be monitoring the construction progress to ensure that deadlines are met. N/A One of the outcomes of this project will be compliance with ADA requirements. 2, 8`6W many members.does your Bogrd of,DlrectotshgYe, - five Hour many Baard members are also_rnembers o the pra�ect's target pop�riatlon or resrde rn ... tfie proJct's target area? rndreate whtch "ones rn Appendix F none 2015- 64- 214Agenda Packet aL a Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) Section 3: Auditing Control (Max Scare: 15 Points; Max Length: 2 Pages) In accordance with City's normal business practices, funds will be encumbered and purchase orders will be established for goods and services required for completion of the proposed project. Upon receipt of invoices, the project manager will review, confirm and approve billed amounts and promptly forward a payment request to the City's Finance Department. Accounting staff in the Finance Department will review the invoices for accuracy, post invoice and payment details into the City's financial management system and mail a check to the vendor. The City's Board of Directors consists of the Mayor and Council of the City of Chula Vista. The City has an annual budget process, which includes a review and approval of current and projected revenues and expenditures. Additionally, the City has an annual independent audit. All proposed projects and programs to include cost, scope of work, timelines and justifications are presented to the Mayor and Council for review and approval. The City utilizes Integrated Financial and Administrative Solution (IFAS) as a financial management system. All financial data for this project will be tracked in IFAS, including annual projected budget amounts and detailed transaction information pertaining to encumbrances, expenditures and reimbursements. The City also maintains administrative systems including a formal personnel system, staff salary tracking system by funding source, audit system, record keeping system with separate tracking for each funding source, formal written cash management practices and proper security measures, hardcopy files and computer records systems with back -up process in place, a formalized procurement policy and conflict of interest policies. The City maintains hard copies as well as electronic documentation related to all projects. Financial transaction records will be kept in IFAS. All other records will be stored on the City's secured network, which is maintained and backed up on a regular basis by the Information Technology Services Department. Agenda reports and all other documents submitted for Mayor and Council review and approval are stored in a secured, cloud -based retention system. Projects selected are subject to a thorough examination, at which time the project manager and fiscal support staff is required to provide to the auditors copies all documents related to the project. Documents include, but are not limited to, grant award letters, grant applications, program agreements, supplemental agreements, reimbursement invoices, copies of grant payment checks, IFAS reports, copies of all expenditures and payments made to vendors, lists of employees associated with the projects, and any other document that may be requested by the auditors. If selected for testing, the proposed project would be subject to this audit process. rl€i�] {in. iC1111Q�i�a�f6' The City conducts an annual audit that includes publication of the Comprehensive Annual Financial Report (CAFR) and the Single Audit of Federal Expenditures. Additionally, the City contracts external auditors to conduct in depth audits of the City's records and investments. These audits ensure compliance with policies and guidelines set forth by the City, and include any applicable grant agreements. If selected for an audit, the records and accounts for the proposed project would be subject to an examination and checked for validity and accuracy by the City's external auditing procedures. The City's budget is organized in a manner that facilitates the segregation of funds by source. CDBG funds received will be posted and accounted for using a designated Org Key in IFAS and assigned specifically to track associated CDBG related project revenues and expenditures. The IFAS program includes a comprehensive reporting system that is able to provide on demand reports displaying project details, summaries and overviews of all fund transactions. 2015 -04 -21 Agenda Packet C 1]!3G APPLICA i 70[q L�� Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 4 fir efly W10 W91 t your agency's eXperrence and rnalor accomplrshmen #sin providing services t6 LM!` esrder7ts and /or ramm�?ngles ?'au may expand fn Appendix A The City has constructed a large number of Capital Improvement projects in the I.MI area of Chula Vista. Current projects are summarized in Appendix A. 4 2 Has your agency received CQ &G or other federal fundsfn any of the pas# three fiscal years (Fiscal Years 2012 2013, 2012 2013; X013 2014j� ff yes, complete 5ectan 8 for each of the ® Yes . ❑ No grants rcerved for the three Fiscal Years 2013,,and See Section S Section 5: Back -Up Plan (Max Score: 5 Points ;) 5 4Nr11 your a�encystrll rrnpler»ent this proJectshould CDBG funds not be awarded? If yes, how ® Y es". ❑ N .......wrU them plerrentation, he, achieved a .... ....... o Staff costs for this project are being provided from TransNet, the San Diego region's Y2 transportation sales tax. Additional funds can be appropriated from TransNet. 5,2„ lf,: fundea; howwillyouragencycontinue thisprotect,rfCbBGfunds rrenotavarla6le :r'n,futureyears? N/A — funds only needed for current fiscal year W2015 -04 -21 Agen a Pac et _ ! M Ci�SG J'a ?�'i_ICLl s ION ��- - Section 6: Detailed Budget (Max Score: 10 Points) Public service Capital improvement (see below): s #hrs Capital Improvement .. '_ ' ® No ❑', Yes e All project categories must complete the following: Complete Appendices A-1, A -2, and A -3. If no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. Appendix A -1: List of All Funding Sources for the Project Appendix A -2: Three -Month Cash Rule Test ® Depending on the category of your proposed project, complete one of the following: Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ® Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits ■ Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 — Budget Justification Appendix A -4: Capital Improvement Project (CIP) ® Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4 — Personnel Gross Pay: Construction Management ■ Schedule 5 — Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification 2015 -04 -21 Agenda Packet Li [ '1PPtiCA i I(3�i I ea 1, Section 7: Implementation .(Max Length: 1 Page; Max Score: 5 Points) .1 Completion of Design Preparation of plans and specifications June 2015 Advertisement Placing ad to contractors in newspaper 'July 2015 3 Award After bid opening, City Council will award project Oct. 2015 4 Begin Construction : C ontractor has executed contract Oct. 2015 5 End Construction City issues Notice of Completion March 2016 CDBG APPLICATION I PAGE 11 2015-04-21 Agenda Packet Page 350 Section 8: identification of Prior Year CDBG and /or Federal Funds Agency r7atrie City of Chula Vista 72 Project naive :Del Mar Ave. Street improvements Maples - Oxford 3 Year, of fciridrna Fiscal Year 2012 Fiscal Year 2013 n Fiscal Year 2014 ❑ CDBG ❑, HOPWA ❑', ESG ❑ HOME ❑', CDBG -R ❑ HPRP ❑', NSP I ❑ Other (Indicate below): S Ama,'unf awarded 787,000 i 6.-�Amour;tspent iq.. ale....... 787,000 meet, improving accessibility Neighborhood improvement. improving accessibilitv I CDBG APPLICATION l PAGE 12 2015 -04 -21 Agenda Packet Page 351 Section 9: Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9, ,..For CIP projects, havethe constructions plans,anrl dravvrr:gs been completed ? ?... ❑', .Yes.. ; No , If no, indicate the anticipated date of completion: June 2 015 9 2 Far CIP projects, will you be able to select and award a contract to a genera! contractor within 90 calendar days from e CDBG contract execution date'? 1f ngplease explain why ® Yes ;, ❑ No P, reservtrtrvn, asbestos, locatran rr d loud tarn, or ohedocumentedha and safety f P t r ehh to enter The construction oversight shall be provided by Silvester Evetovich, Principal Civil Engineer. He has provided oversight for many Federally funded projects, including rehabilitation of the Gunpowder Point Road and the Third Avenue Streetscape Improvements (CDBG), as well as several Americans with Disabilities Act (ADA) Pedestrian Ramp projects (CDBG) and projects included in the Castle Paris Improvement area funded by CDBG (Del Mar Ave., Naples St., Elm Ave., etc.) 9 �l For C!P projects, addross the,mrtrgatrvn of any issues rderatrfred rrn the "Project 5rte lnformaron` section see questions B 8 to B 16j with respect to lead hazards, historic ❑', Yes ® No P, reservtrtrvn, asbestos, locatran rr d loud tarn, or ohedocumentedha and safety f P t r ehh problerris Wer: "e issues rdenr. "frerl� If.yesf identrfy;egl� lssua ant:the mitigation belovi .... ....:....: C lirk hF., e to ente f tt�xt. 9 5 For c1P projects, the work completed must be rnarntarnecl for a minrrxiwrn of fi re years iAw the termrnatron of the „_ agreerrient with the Cr`ty "'f c, Vistas Please dscrie;hovu the, work:wrll b main. b6 The new improvements shall be maintained by City of Chula Vista Operations crews. 9F For Public Facility Improvements which exceed $25 QQP the facility shall ton ue i~o meet one of the national obje�trves and provide services to love /moderate'rncomo persons until free years aft er the exprratan ofhe contract/MOU with„ the,Crty; flescrr[?e havv you'vvill corrtply vwrth this HUD requrrerri�nt , ... N/A — objectives will be met after completion of construction 9 7 Fnr clp protects that need occupants to be relocdted, descri6e, your agency's relocation plan .. . N/A 1.1. bk3 AVVLK1 A1IVN 1 NAtit lz$ 2015 -04 -21 Agenda Packet Page 352 Section 9: Project Site Information (CIPs and Public Facility Improvements Only' wned owned Other IF-1 Yes :Rick Ryals N/A — this is a City project Yes Yes M No No 9 ZO Has the property been designated ar been determined to be pate uo'. y eligible for designa ti on a$;'" local; state,:cpr nd tiona! irixtorrc slte� ►f yes please,descrrbe ', Yes ®No iMCM Addr'rran size 9 ZO Has the property been designated ar been determined to be pate uo'. y eligible for designa ti on a$;'" local; state,:cpr nd tiona! irixtorrc slte� ►f yes please,descrrbe ', Yes ®No U-ck here :o "iext, 9 12 1st arid;describe an "known'hazards e Y ( g,:asbestos, storage tgnks..., trndergroundjobpve graundJ , N/A 9 13 iN,11 ihe; project result?rn an expansion of "air „exlsiirrg facilrtY... ':. ”. " ". ; Y5 " ®:;a ' Fg sze �$, sgec ue xrsttr ff " " Addr'rran size CDBGAPPLICATION PAGE 14 2015 -04 -21 Agenda Packet Page 353 N/A — zoning, does not pertain to roadway right -of -way Whgt �s the prafeci sfructure type? - - ❑ Residential ❑ Commercial ❑..Public facility ® Public right -of -way What is the curret`zoning of,the project slte? 1s the: trol ec�" srte. xdried. correctfv 'for.the'praposed.act%Urtv�.. Yes n' No Ux k hey e o entev te=xt, I Yes, one of the purposes of the project is to provide ADA- compliant sidewalks 9 1y For Pudic Facrlrty lmp;royements, what are the hours of operatfpn jdays of the vtieelr and hourspf vperut►on? ... N/A CDBG APPLICATION j PAGE 15 2015 -04 -21 Agenda Packet Page 354 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $543,160 61.67% List Other Sources Below: iSten 21 HOM E 0.00% ESG 0.00% HOPWA 4.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds (TransNet) $337,539 38.33 % Private Funds 0.00% Agency Funds 4.00% 0.00% 0.00% 0.00% 0.00% 4.00% 0.00% 0.00% 0.00% 0.00 %a 4.04% 0.00% TOTAL $337,539 $543,160 100% TOTAL PROJECT BUDGETI $880,699 2015 -04 -21 Agenda Packet .. FY 15 -16 CDBG APPLICATION I AP A City of Chou Vista PUBLIC WORKS DEPARTMENT ENGINEERING! DESIGN ENGINEER COST ESTIMATE 2015 -04 -21 Agenda Packet Page 356 City of Chula Vista PUBLIC WORKS DEPARTMENT ENGINEERING/ DESIGN ENGINEER COST ESTIMATE 2015-04-21 Agenda Packet Page 357 PROJECT NO.: STL366 Project Title: DATE: 1/28/2015 Moss St Sidewalk Installation -SOUTH SIDE only ........ .. ­­ ­.- ­_' . ------- - ---- PREPARED BY: Mari Malong Between Industrial Bland Fourth Avenue BY: Boushra Salem -CHECKED Clearing and Grubbing, Removal and Disposal of Existing 1 LS $8,000.00 $8,000.00 Improvements .. .. .. .... .. . 2 Excavation and Grading 1 LS $0'000�00 $9,000.00 li 3 .................... Root Barrier 200 LF $10.00 $2,000,00 4 Removal of Existing Trees 3 Each $1,000.00 $3,000.00 5 Cold Milling Asphalt Concrete Pavement (Grinding) 16.119 SF $1,00 $16,119.00 'E 6 Asphalt Concrete Pavement 3 487 Tons $100,00 $48,700,00 i 7 Crushed Aggregate Base 537 Tons $40.00 $21,480.00 8 PCG Monolithic Curb, Gutter and Sidewalk per SDRSD G-3 819 LF $40.00 $32,760.00 9 .. .. PCC 6-inch Curb per SDRSD G . . .. .. .. . .. .. .. .. 50 .. .. LF $16.00 $800.00 10 PCC Slab, Sidewalk 4-inch Thick, including Walkways per 100 ......... . .. .. .. . .. .. . . SF $8.00 $800,00 SDRSD G-7 11 PCC 6-inch thick Driveway per CVCS 1A Mod. And Alley Apron 8,811 SF $10.00 $88,110.00 per SDRSD G -17 Mod. ... ... . .. . .... . 12 PCC Pedestrian Curb Ramps with Truncated Domes 5 Each $2,000.00 $10,000,00 13 Furnish and Install 24x24 Catch Basin-Brooks Product Each $1,000.00 $1,000.00 f. 14 Furnish and Install 3-Inch PVC Pipe (3x2l=63') 10 LF $20.00 $200.00 15 Replace Exist with New LISPS approved Mail Box . . . .. . . . .. ... ... ..... . .. . . .................. ...... ... .. . . .... . . . . . . ....... ... .. ......... ... ... ..... ... .. .... .. . ... .. ....... . 27 Each $500,00 -------- $13,500,00 Furnish and Install 27-feet' STLT Standard with 8' Mast Arm 16 complete with Foundations, LED Luminaire equivalent to 150 2 Each $5,000,00 $10,000,00 Watts HPSV Lamp and Photo Electric Cell 17 .. .. Furnish and Install #3 1/2 Pull Box and 3390 Hand Hole with .. ... .. ... .. .. .. ... 6 .. ... .. .. .. .. .. .. .. ........ .. .. .. ... Each $400.00 $2,400.00 Street Light Lid 18 Furnish and Install 2-inch Schedule 80 PVC Conduit with Wires 100 LF $18.00 $1,800.00 Per Plan . 19 -- - - -------- Sandblast Exist. Pavement Striping . . . . ........... 400 ... LF $2.00 $800.00 2D Striping in Paint with Raised Markers 500 .. .. .. .. .. .. .. . LF $1.50 $750.00 21 Striping in Thermoplastic 100 LF $3.00 $300,00 li 22 . ........... Marking Legends in Thermoplastic 4 Each $300.00 $1,200.00 23 Paint Red Curb 100 LF .. .. . .. .. ... $2.00 i $200 00 it 24 Relocate Exist. Sign Posts on New Foundation 5 Each $200.00 $1,000.00 U 25 Remove and Salvage Exist. Sign Posts 2 Each $30�00 $60.00 Il 26 Furnish and Install Signs 4 Each $150.00 $600,00 27 Remove and Relocate Exist. Signs 2 Each $30.00 $60.00 r:28 Remove and Salvage Exist. Signs 3 Each $20.00 $60.00 1 29 Furnish and Install post with foundation per CVDTRO3 2 Each $150.00 $300.00 1 30 .. .. .......... ...... Public Convenience and Safety (Traffic Control) . ... ... ... 1 LS $5,000.00 $5,000.00 31 Avoidance of Significant Impac,ts to Migratory Birds and LS $3,000.00 $3,000.00 Occupied Raptor Nests 32 Stormwater Compliane ............. 1 LS $5,000.00 $5,000,00 33 Modular Wetland System 4 Each $18,000.00 $72,000.00 Not Included Traffic Signal Mod at $250k Each Intersection Construction Subtotal: ] $ 366,999.00' Contingencies 15.0% $359,999,001 $ 53,999.85 Total Estimated Contract Construction Cost: I $ 413,998.85 2015-04-21 Agenda Packet Page 357 0 N a o� a ro x co K b w w N 43 co Y'br� CITYOF City of Chula Vista 2014/15- 2018/19 Capital Improvement Program Project Description Report r� ��1F?�F?;; : 3, ' .r � ��.. . � • rf � � t P }p�asBj�£� RF.iy.< � 10 y'�5ri$ia Project Location: Northside of Moss St. from Broadway to Fourth Ave. Future 22700 TransNet $75,000 MIMI $0 $0 1 $0 $o $o •�•. � f -' wid Jjr.. ' � is Department Responsible: Public Works Project Intents:' 5 Project Description: Installation of Curb, Gutter & Sidewalk, ADA pedestrian ramps, asphalt concrete pavement, Iz/W and�r- other miscellaneous items of work necessary along the Northerly side of Moss St from Broadway to 4th Ave. fix,,`, �.. Ip 1, Project Information: Moss Street- Broadway to Fourth Avenue. This segment lacks sidewalks, curb and gutters, and ADA compliant pedestrian ramps. The scope of work for the proposed project consists of installing Portland Cement Concrete monolithic curb, gutter, and sidewalks, ADA pedestrian ramps, asphalt concrete pavement, and other miscellaneous items of work necessary for the project. Justification: The placement of curb, gutter & sidewalk supports the Strong & Secure Neighborhoods Strategic Goal as it improves safety to the residence and. pedestrians as well as it creates appealing communities to live, work, and play. Portion of Moss Street (collector street) is identified in the Chula Vista Pedestrian Master Plan (PMP) as Project #2. Moss Street corridor between Broadway and Third Ave lacks sidewalks, curb and gutters, and ADA compliant pedestrian ramps. Total Estimated Cost: $775,000 Estimated Operation and $0 Project Type: Local Streets Maintenance Cost: fY�"Y W E : 3, ' .r � ��.. . � • rf � � t P }p�asBj�£� RF.iy.< � 10 y'�5ri$ia Fund No Fund Name Previous if ': 2015116 2016117 2017118 2018119 Future 22700 TransNet $75,000 MIMI $0 $0 1 $0 $o $o 44 44 CITY OF CHULA VISTA HOUSING DIVISION APPLICANT: FAMILY HEALTH CENTERS OF SAN DIEGO PROGRAM /PROJECT: RICE ELEMENTARY FIRE HYDRANT PROJECT Project Description: Specific Use of Chula Vista Funding: Target Population Program Total Budget: Funding Request: Funds will be used for the installation of a fire hydrant on the campus of Lillian J. Rice Elementary School, where the Rice Family Health Center is located. Installation /Construction Low /Moderate Income Proposed Number Benefit provided to Area to Serve: low /moderate income residents in the area. $125,000 C. V. Cost per Client: $20,855 Prior Year Funding: FUNDING RECOMMENDED: Not applicable to non - services projects. $20,855 2015 -04 -21 Agenda Packet Page 359 ,y (/ t;3fYE71' CIMAViS A Project category: (check one only) ❑ Public service ® I Capital improvement Annlicant Aeencv Information FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program Office Use Only) Applicant legal JFamily Health Centers of San Diego, Inc. (FHCSD) Type of agency: ®501(c)(3) ❑Gov't. /Public ❑For Profit I ❑ Faith -Based ❑Other: project:: 823 Gateway Center Way 1 Total cost to complete project. 95- 2833205 AgencyAddress: $0 Agency Tax Identification #: Date of 1970 Agency Central Contractor �2DT4 Incorporation: Registration# (http: / /www,ccr. ov) AgencyAnnua! $ 140,543,960 Agency DUNS # 02053 -1893 Operating Budget: Number of paid 1,221 Number of volunteers: 90 staff., Agency mission statement: FHCSD's mission is to provide caring, affordable, high quality healthcare and supportive services to everyone, with a special commitment to uninsured, low income and medically underserved persons. Project Title Rice Elementary Fire Hvdrant Proiect I Project Description (Briefly describe your project /program): �o facilitate the continued operation of Rice Family Health Center and provide the opportunity for future community facilities on the campus of Lilian J. Rice Elementary School, support is requested to install a new fire hydrant on campus Funding Reauest Total funding requested in this application 20'8$5 I Other funds already secured fora I$104,145 (you will provide a detailed budget in Appendix C.:: project:: Total cost to complete project. 1,$125,000 Other funds not yetsecured for $0 project: .'. Project intormatl:on If Project is a Public Servite;..will service be site s ec! ic? ®Yes ' ❑ No Is Census Tract designated as If your answer is yes, please provide: Address(es) below: Census tract a LowlModerate Income CT? 915 Fourth Ave Chula Vista, CA 91910 131.02 ®Yes []No ❑Yes ❑No [I Yes ❑No 3 CDBG APPLICATION I PAGE 1 2015 -04 -21 Agenda Packet Page 360 Section 1: Project Details (Max Score: 25 Points) 1.1.: Provide a concise description of the proposed project /program.[ 1f the project /program consists of a' variety of activities, you must include.. fl. e. food, case management, etc;) To facilitate the continued operation of Rice Family Health Center and provide the opportunity for future community facilities on the campus of Lilian J. Rice Elementary School, support is requested to install a new fire hydrant on campus as is required by Chula Vista municipal code. I Projectstart.date. ;` my 1, 2015 ..Anticipated end date: une 30, 2016 1.3. Project's ddys /hours of operation• : I JIVIonday through Friday, 8am to 5pm, varying by day and location 1.4. Project category: (check one only) II❑ I Public service I® I Capital improvement and Public Facility Improvements ® Suitable living environment ❑ Decent housing ❑ Economic opportunity ® Availability /accessibility ❑l Affordability n 5ustainability 1::7The fullowing`questioi questions on individual clients and households to be °served apply only to Public. Service : and Minor. Residential Rehabilitation projects: Will the project serve: individual clients (1C) or households (HH) ? E] Individual clients ❑Households Total unduplicated 1C /H14. served in ❑ (2) Limited clientele (select subpart below): Annual cost per client /households ❑ I (a) Special needs group (select benefit group from the list below): 118 ` CDBG Criteria: Which CDBG criterion below does your proposed project meet? ® (1) Area Benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or a fire station, please provide a map or maps with the project service area(s) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ❑ (2) Limited clientele (select subpart below): ❑' ❑ I (a) Special needs group (select benefit group from the list below): Community Enhancement (public facilities /spaces) ❑ ❑ (i) Abused children ❑ (ii) Elderly persons 62 years or older ❑ (iii) Battered spouses ❑i (iv) Severely disabled — Census definition; documentation required ❑ (v) Persons living with HIV /AIDS ❑ No Migrant farm workers ❑, (vii) Homeless persons ❑ (b) At least 51% of clientele to be served must be LMi. (3) Housing (select subpart below): IDI ❑(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015 -2019 Consolidated Plan goals are listed below.. Select the goal appropriate to your project: ❑ Affordable Rental Housing Opportunities ❑ Maintenance and Preservation of Housing (rehabilitation activities) ❑' Homeownership Opportunities (homebuyer programs) ® Community Enhancement (public facilities /spaces) ❑ Public Services to Special Needs Population and /or Low Moderate Income Persons 4 CbBG APPLICATION I page 3 2015 -04 -21 Agenda Packet 61 1.10 Program'Narrativer Explain below your .'proposed project and make the case why it should be awarded funding. Lillian J. Rice Elementary School is located in Census Tract 131.02. According to 2010 Census data, 69.7% of persons living in the immediate vicinity of the school (see attached map) are of low /moderate income (LMI). LMI persons bear the brunt of health disparities due to social determinants of health such as homelessness, food insecurity, low levels of education, and lack of health insurance coverage which create barriers to accessing traditional health services. LMI residents often have difficulty obtaining healthcare due to transportation barriers, language and cultural barriers, and not being able to take time off from work to go to a clinic. Lack of access to health care negatively impacts both health and educational performance as well. A study by Californians for Healthy Kids found that children with health insurance experience 25% improvement in health and a 68% improvement in "paying attention in class" and "keeping up with school activities." The goal of Rice Family Health Center is to increase access to primary healthcare for students, families and the surrounding community at large. Program clients include people experiencing homelessness; public housing residents; people with mental health and substance abuse issues; and at -risk children, youth, and adults. Unfortunately, due to an existing Chula Vista municipal code requirement, a fire hydrant must be installed on the campus of Rice Elementary prior to construction of any new community facilities and to facilitate continued operation of Rice Family Health Center in 2016. Installation of this fire hydrant will enhance the local community by providing opportunities for construction of new community facilities and facilitating continued operation of Rice Family Health Center, a federally qualified health center which provides caring, affordable, high quality health care and support services to everyone, with a special commitment to people who are low - income, uninsured and medically underserved. With City of Chula Vista CDBG support, Rice Family Health Center will come into compliance with municipal code and be able to continue offering high quality, culturally competent primary healthcare to LMI individuals, as well as the medically underserved. The total cost of this project is estimated to be $125,000. This will include all materials, labor, and equipment for the completion of the work. The project will include the installation of a fire hydrant and 6 inch water line more than 250 feet from L Street to within 50 feet of Rice Family Health Center. To accommodate the water line, it will be necessary to cut asphalt, cut concrete, dig trenches, patch asphalt, patch concrete, install barrier posts, and restripe roadways and parking lots as necessary. The cost of work will also include engineered drawings, city permits, coordination with the City of Chula Vista and Sweetwater Water Authority. FHCSD has been working toward the installation of required fire suppression measures to meet municipal code compliance. A grant of $20,588 from the City of Chula Vista CDBG would fill the gap between Agency committed funds and the project cost. I 6t CDBG APPLICATION I 2015 -04 -21 Agenda Packet PAGE e 362 (Max Length for Questions 1.10 to 1.15: 2 Pages) 1.11. Explain how the proposed project: addresses the: goal selected::.`: fn both the physical and perceptual sense, schools are the focal point of local neighborhoods and the axis around which we revolve. In addition to traditional educational activities, schools are a community hub where people gather for meetings, events, sports and now, to access social services. In Chula Vista, Lilian J. Rice Elementary Schools is a very good example of a community hub model. In addition to the school, it also plays host to both a community health center (Rice Family Health Center) and a family resource center. In fiscal year 2013 -2013, Rice Family Health Center's first year in operation, 570 unduplicated pediatric and 1,588 unduplicated adult patients were served. This demonstrates that indeed, this clinic is reaching beyond school walls to serve the community at large. Unfortunately, due to an existing Chula Vista municipal code requirement, a fire hydrant must be installed on the campus of Rice Elementary prior to construction of any new community facilities and to facilitate continued operation of Rice Family Health Center in FY 2016. As such, installation of this fire hydrant will enhance the local community by providing opportunities for construction of new community facilities and facilitating continued operation of Rice Family Health Center, a federally qualified health center which provides caring, affordable, high quality health care and support services to everyone, with a special commitment to people who are low- income, uninsured and medically underserved. I 1.12. Summarize any statistics and other supporting documentation that demonstrate the importance of addressing this need or problem: Both the continued operation of Rice Family Health Center and the opportunity for construction of new facilities at Rice Elementary are vitally important to this community. According to the San Diego County Community Health Statistics Unit (2012 San Diego County Health Briefs: South Region), the South Region, which includes the City of Chula Vista, leads the county in a number of troubling health statistics. 61% of all TB cases reported for children ages 0 -14 were in the South region and rates of TB across age groups in this region is nearly double that of the County as a whole. 214.1 people per 100,000 have been diagnosed with Chronic Hepatitis C compared to an average of 103.5 per 100,000 in the county. For children under 14, the South Region reports 26% more children visiting the emergency room for Asthma related illnesses than children countywide. Sadly, 523 people from the South Region died as a result of heart disease, which is the second highest rate in the county. The South Bay has the highest rate of female breast cancer, and Chula Vista has the highest rate of prostate cancer and overall cancer death in the region. The rate of coronary heart disease hospitalization in the South Region is 32.3% higher than the county overall, with Chula Vista having the highest rates of death, hospitalization, and emergency department discharges for both coronary heart disease and stroke. The rate of diabetes hospitalization in the South Region is over 50% greater than the county overall, with Chula Vista having the highest rates of death, hospitalization, and emergency department discharges due to diabetes. The incidence rate for tuberculosis is 95.7% higher, and the rate of chronic hepatitis C is 170.7% higher in the South Region than the county overall. The incidence of chlamydia in the South Region is 15.4% higher than the county overall, with Chula Vista having the highest rate in the area. Though the infant mortality rate in the South Region is generally lower than the county overall, Chula Vista has the highest percentage of very low birth weight babies in the South Region. Chula Vista also has the highest rate of hospitalization due to assault, suicide, self - inflicted injury, and fall- related deaths, hospitalizations, and emergency department discharges in the South Region. These health disparities are even more pronounced among people experiencing homelessness, because homelessness is linked with greater need for mental health and supportive services, as well as increased use of paramedics and emergency hospital care. These statistics, and the fact that San Diego is one of the few large counties in California without a county hospital, indicate a pressing need for readily accessible and affordable healthcare services in Chula Vista and surrounding communities. Rice Family Health Center addresses this need by providing critical care to vulnerable children, families and community members in the school vicinity who face significant barriers to accessing healthcare. Despite the passage of the Affordable Care Act, it is estimated that 275,000 County residents still lack health insurance (Council of Community Clinics). As the largest provider of safety net health care in San Diego County, FHCSD serves the highest -risk and most vulnerable populations. 6 2015 -04 -21 Agenda Packet CRBG APPLICATION I page 363 1.13. List each service provided by the project. For each service, indicate whether it is a new service or an expansion of an existing service: This project will facilitate the continued operation of Rice Family Health Center as well as the potential expansion of facilities at this location. Rice Family Health Center provides health care and support services to everyone, with a special focus on children and families who are low income, uninsured and medically underserved. Specifically, primary care services are provided to both adults and children including well visits, sick visits and immunizations. As is often needed, Rice provides care for diabetes, asthma, high blood pressure and other chronic conditions. Women's health services are be provided as well. If a patient qualifies for a public benefit support program or insurance, enrollment assistance will be provided when possible. Referrals to health and social service agencies will be provided as needed. Staff from Rice Family Health Center collaborates with local social service agencies and the Chula Vista Elementary School District to promote the services to the community. Patients are registered at the point of services and they then receive the health care that they need and /or request. Patient data are collected daily and include the total number of patients and health care encounters for analysis and reporting purposes as required. 1 14; Now does. your agency plan to tell the target population about the project /services? FHCSD has a longstanding track record of working with over 400 health and human service agencies throughout the county to promote our programs and services. If the fire hydrant is completed, thus facilitating the continued operation or Rice Family Health Center, we will continue our work with partner agencies and the community to notify people about our services. 1.15, List mmiirium of three outcomes for each individual service you are providing as part of your program For each outcomes listed, provide the number of participants who. will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation; case management; etc.).,:. 1. Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Construction /Installation Planning N/A Microsoft Project software to track and design completed; all permits progress of Capital Improvement obtained by January 1, 2016 Project. 2. Fire Hydrant Installation on the N/A Microsoft Project software to track campus of Lilian J. Rice Elementary progress of Capital Improvement School Completed by May 1, 2016. Project. 3. Fire Marshal Approval of Hydrant N/A Microsoft Project software to track and provision of letter of progress of Capital Improvement compliance by June 1, 2016 Project. 1.16. Will the project collaborate with other service providers in the community? If yes, list them.:., ®� Yes ❑i IVo` and briefly describe the collaboration: FHCSD collaborates with over 400 health and human service agencies to deliver primary healthcare to medically underserved persons including homeless individuals, people with substance amuse and mental health issues, public housing residents, at -risk children, youth, and adults, and other LMI individuals. Installation of the fire hydrant will facilitate the continued operation of Rice Family Health Center at Lilian J. Rice Elementary School. Rice Family Health Center will collaborate directly with Chula Vista Elementary School District and local social service agencies. 7 C ©BG APPLICATION I page 3 2015 -04 -21 Agenda Packet 64 Section 2: Agency Capacity (Max Score: 10 Points) 2.1. ; Who will be the person responsible. for the overall oversight of the. proposed project?';: Name of person: Fran Butler -Cohen Title of persons. CEO Relevanteducation: MBA Telephone number:: 619- 515 -2301 Date fkstemployed:: 1986 2.2. ` : Who will be the. alternate person responsible for the overall oversight of the`proposed project? Provide no rn&e than two individuals: Name of person, Thomas Fountaine Title: of person: Director of Engineering and Supply Chain Services Relevanteducation: Licensed General Contractor with 33 years of experience. Telephone number. 619 515 -2307 Date first employed. 2001 2.3 Who will be the person responsible for the. day -to -day operations and.` management. of the proposed project? Provide no rn&e than two individuals: Nam of person Thomas Fountaine Tltlebf person::.' Director of Engineering and Supply Chain Services Relevant educati'o t: Licensed General Contractor with 33 years of experience. Telephone number: 619 515 -2307 Date first employed; 120011 Name of person: Fran Butler -Cohen Title'of person. Title of person: Relevant education MBA Relevant- education: 619- 515 -2301 Date first employed,• Telephone number: Date first` employed:,`. 2.4: Who will 6e` the person :responsible for the financial oversight of the `CD8G'expenditures and fiscal compliance Provide no more than two individuals: Name of person: Ricardo Roman Title 'of person: CFO Relevanteducation; Imasters in Taxation, B.A. in Accounting Telephone number. 1619- 906 -4603 Date first employed:. 112010 Name of person: Fran Butler -Cohen Title'of person. CEO Relevant education MBA Telephone number.: 619- 515 -2301 Date first employed,• 11986 a CDBG APPLICATION I PAGE 6 2015 -04 -21 Agenda Packet Page 365 (Max Length for Questions 2.5 to 2.8: 1 Page) 2.5... List the evaluation.tools your agency plans ta' employ to track and monitor the progress of the project. FHCSD has an established track record for completing major capital projects in the County of San Diego. This includes the construction of brand new buildings and renovation of existing facilities. Projects are managed, tracked and evaluated using Microsoft Project which is a project management software program designed to assist a project manager in developing a plan, assigning resources to tasks, tracking progress, managing a budget and analyzing workloads. In addition, the FHCSD Engineering Department works closely with our Accounting Department and Resource Development Department to ensure that all funding is used in accordance with the requirements of tunding sources. 2.6.; How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's "Playing by the Rules" Handbook) ?` FHCSD has decades of experience successfully managing federal, state, and local government funding for the provision of primary healthcare. This includes funding as a result of our status as a Federally Qualified Health Center from the U.S. Department of Health and Human Services Bureau of Primary Health Care, Medi -Cal funding, State Office of Family Planning, and others. Over the years, we have built a successful track record of managing CDBG funds from multiple sources including the County of San Diego and several cities (San Diego, Chula Vista, El Cajon, and Lemon Grove). FHCSD is familiar with all policies and procedures pertaining to CDBG funds, including those listed in the HUD's Playing by the Rules Handbook. 2:7:::. Describe any unresolved ADA issues in the project at project office and how your agency plans to address them.: (if the objective of the project is ADA' rehabilitation, do not repeat. the project description here;j` There are no unresolved ADA issues associated with this project or project office. 2.8. How many members does your Board of Directors have? 15 � How many Board members are also members of the project's target population or reside in '.9 the project's target area? Indicate which ones in Appendix F. 2015 -04 -21 Agenda Packet CDBG APPLICATION I page 366 Section 3: Auditing Control (Max Score: 15 Points; Max Length: 2 Pages) 3.1.:: Briefly describe your agency's payment and disbursement procedures; With relevance to the proposed project: FHCSD utilizes state -of- the -art information systems, accounting software, and automated billing processes to collect, organize, and track key performance data, and to report on the organization's financial status. We operate an extensive management information system coordinated through our Information Technology (IT) Department. FHCSD has an accounting system whereby costs are recorded by site, by department or program, and by object code or expense type. This system is in accordance with Generally Accepted Accounting Principles and applicable Office of Management Circulars (e.g., OMB A -122 Cost Principles for Non- Profit Organizations). The chart of accounts and the general ledger are structured by embedding the site, department, program or grant into the full account number. For service budgeting, expenditures, and reporting, a separate fund number is assigned for each grant. This separate fund number enables us to keep a clean accounting of the services provided and expenditures related to them. Budget modifications are submitted for approval when necessary. 3.2. Describe how your `agency's Board.of Directors: exercises programmatic . and fiscal oversight Our Governing Board of Directors meets monthly for oversight and governance, as codified in the organization's Amended and Restated Bylaws. The CEO and CFO provide monthly reports to the Board and FHCSD directors provide scheduled reports in accordance with an annual board calendar of topics, such as patient satisfaction, clinical outcomes, environment of care, and compliance measures. The Board approves all major grant applications, as well as FHCSD's annual budget. The Board provides direct oversight and evaluation of FHCSD's progress in meeting its annual and long- term programmatic and financial goals. The Board requests presentations over the course of each year that include annual reports on Quality Assurance activities, service area environment of care /emergency, Universal Data System clinic reports, Ryan White Care Act Program (Part C. HIV Early Intervention Services), and patient satisfaction. In addition to specific reports, periodic presentations are provided on key areas including IT, budgets, sliding scale and fees, Healthcare for the Homeless and Public Housing activities, and the emergency management plan. The CEO and the CFO provide monthly financial and clinical performance progress reports to the Board. The Board uses this ongoing reporting and exchange of information to support strategic planning and continuous review of FHCSD's bylaws, policies and procedures, patient satisfaction, and effectiveness in fulfilling our mission. 3.3.: Briefly describe your agency's financial reporting.' system /accounting procedures, with relevance to the proposed project: A monthly financial report is prepared for every grant or contract, summarizing the revenue recognized and the expenses incurred for the month and year -to -date compared to the grant budget. FHCSD also utilizes the Serenic navigator accounting software to track the organization's financial status, including revenues, funds and expenses by grantor and other funding source, by site /location, by department /cost center, and by any combination of those parameters. We maintain detailed policies and procedures that govern processes for approval of all purchasing, cash receipts, cash disbursement, payroll, investment, patient /third party billing and revenue - related activities and transactions. A strong system of internal control is structured through implementation and oversight of these procedures. FHCSD receives an annual external audit under requirements of the U.S. OMB Circular A -133 (Audits of States, Local Governments and Non - Profit Organizations), performed in compliance with federal audit requirements. 3.4. Briefly describe your agency's record keeping system, with relevance to the proposed project. FHCSD has a robust infrastructure which includes Electronic Health Records and our Clinical Management Information System that allow us to manage both patient and financial records. Our Accounting Department maintains financial records for a minimum of seven years. 10 CbBG APPLICATION I 2015 -04 -21 Agenda Packet PAGE e 367 3.5:.!. Briefly describe your agency's auditing requirements, including those for the proposed project: In accordance with U.S. OMB Circular A -133, Audits of States, Local Governments and Non- Profit Organizations, FHCSD receives an annual external audit performed in compliance with federal audit requirements. Our latest audit covers the period July 1, 2013 to June 30, 2014. There have been no major findings or questioned costs in two decades. FHCSD's Accounting Department closely tracks grant expenditures. 16.: Briefly describe your agency's internal controls to minimize opportunities for: fraud, Waste, and rnisinanagement: FHCSD has established written policies and procedures to minimize fraud, waste, and mismanagement. These policies govern separation of duties in processing transactions as opposed to approval and authorization; handling of cash against recording in the books; writing checks away from those who authorize; reconciliation process separate from those who record the transaction; and disclosure of conflict of interest. In addition, strict internal controls applicable to federal, state, county, and city grants and contracts cover: 1) Proper validation of documentation for evidence that a recorded transaction actually took place and that it occurred in accordance with the prescribed policies and procedures. 2) Ensuring accuracy of amounts and account classification. 3) Completeness of control processes to ensure that all transactions are initially recorded on a control document and accepted for processing only once recorded. 4) Appropriate maintenance control to keep track of accounting records after the entry of transactions to make certain that they continue to reflect the operations of the organization accurately. This involves procedures, decisions, documentation, and subsequent review by a responsible authorized individual. It also ensures proper supervision and segregation of duties. 5) Physical security of assets to ensure adequate protection of the same. 3.71 How does your agency plan to segregate. CDBG funds from other agency funds for purposes of identification, tracking, and reporting? FHCSD will segregate CDBG funds from other agency funds by recording costs by site, by department or program and by object code or expense type. The chart of accounts and the general ledger are structured by embedding the site, department, program or grant into the full account number. For service budgeting, expenditure tracking, and reporting, a separate fund number is assigned for each grant. This separate fund number enables us to keep a clean accounting of the services provided and expenditures related to them. FHCSD is experienced in establishing and maintaining systems for the provision of claims data and information for billing purposes. A monthly financial report is prepared for every grant or contract, summarizing the revenue recognized and expenses incurred for the month and year -to -date compared to the grant budget. Depending upon the grant requirement for claims submission, claims are prepared monthly, quarterly, or per requested frequency, with the necessary expenditure information. When claim payments are received, funds are deposited and recorded in the general ledger under the appropriate grant. FHCSD's system is in accordance with generally accepted accounting principles and all applicable Office of Management Circulars. 11 CbBG APPLICATION l 2015 -04 -21 Agenda Packet PAGE ae 368 Section 4: Agency Experience (Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 4.1. Briefly highlight your agency's experience °and major accomplishments in providing services: WWI residents and /or. communities: You may expand in Appendix A. FHCSD is a private 501(c)(3) organization whose mission is to provide caring, affordable, high quality healthcare and supportive services to everyone, with a special commitment to uninsured, low income and medically underserved persons. From a single clinic founded in response to community activism in 1970, we have grown to become one of the largest Federally Qualified Health Center's (FQHC) in the U.S. based on numbers of patients served. We offer comprehensive health services to LMI residents through 36 locations throughout San Diego County, including 19 primary care clinics, 6 dental clinics, a teen health center, 4 behavioral health facilities, comprehensive HIV services, an outpatient substance abuse treatment program, a safety -net- dedicated pharmacy and radiology department, and 3 Mobile Medical Units which provide healthcare services at more than 30 remote locations including schools, homeless shelters, and public housing sites. Our commitment to LMI residents is evidenced through the clinic sites we have constructed and operate in communities such as Barrio Logan (our flagship Logan Heights Family Health Center), City Heights, Diamond Neighborhoods, Lemon Grove, El Cajon, Spring Valley, and Chula Vista. In addition, we now operate a full -time school based health center on the campus of Rice Elementary School. In 2013, we cared for 180,738 unduplicated patients. 90% of our patients are low- income (living at or below 200% of the Federal Poverty Level [FPL]) and 76% are impoverished (living at or below 100% of FPL).FHCSD was one of the first community clinics in the nation to be designated by the Joint Commission as a Primary Care Medical Home (PCMH), and we also are designated as a PCMH by the National Committee for Quality Assurance (NCQA). FHCSD is San Diego County's: largest provider of safety -net healthcare; largest provider of school -based health services; largest provider of comprehensive HIV prevention and care services; lead agency for coordination of developmental and behavioral services for low- income children birth to age 5 in two county regions; and the county's only provider of the Black Infant Health program. With implementation of the Affordable Care Act in 2014, FHCSD enrolled more uninsured patients into healthcare coverage than any other healthcare provider in San Diego County. For those that remain uninsured, we expect to continue to serve as the premier medical home. 4.2.: Has your agency received CDBG or other federal funds In any of the past three fiscal years .' . (Fiscal Years 2012-2013, 2012-2013,:2013-2014)? If yes, `'complete Appendix G for each of the ® Yes JE, No grants received for the three Fiscal. Years 2012, 2013, and 2014." Click here to enter text. Section 5: Back-Up Plan (Max Score: 5 Points;) 5.1 Will your agency still implement this project should CDBG funds not be awarded? If yes, how` ® �❑ will the implementation be achieved? Yes i No . In the event that FHCSD does not receive CDBG funds for this project, we will work to raise funds from local charitable organizations and foundations that fund healthcare services for low- income, uninsured, and underserved people in the City of Chula Vista. In the past, we have committed agency funds as well, but this is not a long -term sustainable model. 5.2. If funded, how will your agency continue this project if CDBG funds are not available in future years? This is a one -time construction project that does not necessitate funding in future years. If needed Family Health Centers of San Diego will work with local charitable organizations, foundations and government partners to procure funding for future support. 12 2015 -04 -21 Agenda Packet CDBG APPLICATION I PAGE ge 369 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms in MS Excel. Choose the forms pertaining to your project category. I ( I Public service (checkoneor,10 ® Capital improvement (see below): Does this Capita! Improvement ® No Project involve Minor Re§identia! Rehabilitation? J❑ Yes • All project categories must complete the following: Complete Appendices A -1, A -2, and A -3. If no, complete Appendices A -1, A -2, and A -4. If yes, complete Appendices A -1, A -2, and A -5. ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test • Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) • Schedule 1— Budget Exhibit • Schedule 2 — Personnel Schedule: Gross Pay • Schedule 3 — Personnel Schedule: Fringe Benefits • Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation • Schedule 5 -- Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) • Schedule 1— Budget Exhibit • Schedule 2 — Personnel Gross Pay: Project Management • Schedule 3 — Personnel Gross Pay: Fringe Benefits • Schedule 4— Personnel Gross Pay: Construction Management • Schedule 5 — Fringe Benefits: Construction Management • Schedule 6 — FY 2015 -2016 Budget Justification 13 CbBG APPLICATION I P 2015 -04 -21 Agenda Packet page 370 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) Provide a'. listing. below of the specific tasks or activities: needed to implement the proposed project and a timeline for their completion (July 2.015 —lune 2016):: !Number each task or activity, describe it, and give the projected date of completion. Add additions! rows as needed. # . Task /Ac #ivity Description Completion Date: 1 Contract Award City Council Awards Funds May 2015 2 Contract Agreement Contract Agreement between FHCSD and City June 2015 3 Contract Period Begins Hydrant design, planning commences July 2015 4 Construction Request for Proposals RFP Released for Project ugust 2015 5 Construction Project Award Construction Contract Awarded Peptember 2015 6 Construction Plans Complete Project Plans Completed October 2015 7 Construction Permits Obtained Required Permits & Approvals Obtained anuary, 2016 8 Construction Begins I Project Construction Begins I March, 2016 9 lConstruction Complete I jProject Construction Complete May, 2016 10 Fire Marshal Review IFire Marshal Issues Letter of Full Compliance June 2016 tF CDBG APPLICATION I PAGE 12 14 2015 -04 -21 Agenda Packet Page 371 Section 8: Identification of Prior Year CDBG and /or Federal Funds 1. Agency name. Family Health Centers of San Diego 2. Projectname Rice Family Health Center — Sprinkler System 3. Year of funding ❑ Fiscal Year 2012 ❑, 1 Fiscal Year 2013 1 ® I Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: ® CDBG j HOME I IF- ❑ ESG Other (indicate below) Clicl< here to enter text. 5: Amount awarded— b: Amount spent to date: 1$0 7. Amount reprogrammed to date. N/A S Indicate below the. outcomes anticipated (refer to the original application for the project, if possible). To provide healthcare services to at least 1,500 unduplicated patients. 9. Indicate below the outcomes achieved: In FY 2013 —2014, 2,158 unduplicated patients were served by Rice Family Health Center. Of those, 570 were pediatric patients. 10. If any anticipated outcomes were NOT achieved, specify: which ones and explain why below. It was discovered that there was insufficient water pressure in the main line that would connect the City water source to the sprinkler system, thereby compromising the effectiveness of said sprinklers in the event of a fire. Thus, it was proposed that a fire hydrant be installed instead. The approval for this change did not occur during the grant period. CDBG APPLICATION I PAGE 13 15 2015 -04 -21 Agenda Packet Page 372 Section 9e Capital Improvement Projects (CIPs) or Public Facility Improvements ONLY Public Service Applicants Skip this portion and continue on to Appendix Section. 9.1;'; Fo.OP projects, have the constructions plans and drawings been completed? ❑ . Yes. ® No !f no, indicate the anticipated date of completion: October, 2015 9.2. For CIP projects, will; you be able to select and. award a contract to doe neral contractor within 90 calendar clays from the CDBG contract execution date? If no, please explain.. why ® Yes I ❑I No below: Click here to enter text. 9.3. For CIP projects, summarize . the construction manager's: relevant experience on similar federally fanded projects.. . Fran Butler- Cohen, FHCSD's President and CEO for the past 28 years is an expert in project management who has overseen the purchase, lease, development, new construction, and sale of a diverse portfolio of healthcare facilities and properties. Ms. Butler -Cohen is supported in this context by the FHCSD Director of Engineering and Supply Chain Services, Thomas Fountaine, who holds a California contractor's license and has a wealth of experience in the selection, improvement, and design of properties for use in clinical contexts. As a federally qualified health center operating since 1973, Ms. Butler -Cohen is very well versed in the use of federal funds in all manners including construction. She has personally overseen the management of construction projects utilizing millions of dollars in federal funds from multiple federal agencies. 9.4.; For CIP projects, address` the mitigation of any ` issues identified on the "Project Site lnformabon "section (see Questions B.8 to B.16). 'with respect to lead hazards, historic ❑j Yes ® No preservation;. Asbestos, location in'a flootplain, or other documented health and safety problems. Were issues identified? If yes; `identify each issue and the .mitigation below: We are unaware of any issues that require mitigation at this time. 9.5. For CIP projects, the work completed must be maintained for a`minimum of five years after the termination of the.. agreement with the City of Chula Vista? Please' describe` how the work will be maintained. FHCSD will facilitate the proper maintenance of the fire hydrant for five years following the termination of the agreement with the City of Chula Vista. 9.6. For Public' Facility' Improvements which exceed $25,000, the facility, shall continue to Meet'one of the national objectives and provide services to low / moderate income persons until five years after the expiration of the contract /IVIOU with the City... Describe how you will comply With this HUD requirement: N/A 9.7 For CIP projects that need occupants to be relocated, describe your agency's relocation plan: We do not expect to relocate occupants for this project. Work will be conducted during non - clinical hours and we plan to implement a plan to divert pedestrian and vehicle traffic around the project if required or necessary. CDBG APPLICATION I PAGE 14 16 2015 -04 -21 Agenda Packet Page 373 Section 9: Project Site information (CIPs and Public Facility Improvements Only) 9.8. Is the fpc. ility'agency- owned, City - owned; or privately owned? I❑ Agency -owned Indicate the property.'owner(s): Click here to enter text. is there currently a lien:. on the property ?; JEJ No City -owned Indicate your City Real Estate Assets liaison;; !Click hereto enter text. When will the lease expire.? (The lease mustnot expire within five years of the proposed project's ICilck here to enter text. co o letion date J Is:: there currently a lien on the property? F11 Yes ❑ No Privately owned Indicate the propertyowner(s). When will the lease expire? (The lease must not expire within five years of the proposed projec't's completion date.) is there currently a lien on the property? Other Provide a brief explanation.: Yes Chula Vista Elementary School No 9.10. Has the property been designated or been determined to be potentially eligible for designation as a local, state, or national: historic site? !f yes, please describe: ' ❑',Yes ®No Click here to enter text, 9.11. 1s the building /structure located on a Historic Site?. ;' Yes No Is the.building /structure located in :a Historic District? E] Yes ®No Is the building /structure in 'a Flood Zone ?" ❑Yes ®No Is the building /structure ir:a Flood Plain ?: ❑Yes ®No Does your agency have flood insurance? ®Yes I ❑No Will there be demolition required ?' ❑'Yes ®No 9.12: List and describe any known hazards (e.g., asbestos, storage tanks: underground /above ground): There are no known hazards associated with this projects. 9.13. Will the project result in an expansion of an existing facility? I JQ.Yes . I ZI No If yes, specify the size in square feet: I Existing size: Addition size: CRBG APPLICATION I PAGE 15 17 2015 -04 -21 Agenda Packet Page 374 9.14: The questions below ask about zoning, if zoning information is hot known, contact the City of Chuld Vista's Development Services Department at (619).6-91-5101. to request assistance. What is the project`structure type? ❑' Residential I JE] Commercial ® Public facility ❑ Public right -of -way What is the current zoning of the project site? R -1 is the project site zoned correctly for the proposed activity?' ® Yes No If no provide below an explanation of efforts and a timetable. to change the zoning or obtain o variance: Click here to enter text. 9.171 For Public Fdcillty improvements, what are the hours of operation (days of the week and hours of operation? Monday through Friday, Sam —12pm and fpm — 5pm. CDBG APPLICATION I PAGE 16 18 2015 -04 -21 Agenda Packet Page 375 Area Benefit Map ".. r' r. the 19 2015 -04 -21 Agenda Packet Page 376 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $20,855 16.68% List Other Sources Below: f5ten 21 HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% H PRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds 0.00% Private Funds 0.00% Agency Funds 104,145 83.32% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTALI $104,145 $20,8551 100% TOTAL PROJECT BUDGET $125,000 2015 -04 -21 Agenda Packet 20 FY 15 -16 CDBG APPLICATION I APPENDIX "A" Page 377 APPENDIX A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) FY 2013 -2014 CY A. Multiply Agency Cash Balance by 4 = Cash available for project(s) List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) 29,516,271 118,065,084 30.000 30,000 Page # Compare Agency Cash Balance Available (item A) with Total FY 2014 -2015 CDBG Funding Request (Item B): Item Al 118,065,084 alyze Results Item 131 Differencel118,035,0$4 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 12- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS, AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST. 22 FY 15 -16 CDBG APPLICATION I APPENDIX "A -2" 2015 -04 -21 Agenda Packet Page 378 APPENDIX C -4: DEVELOPMENT / CAPITAL IMPROVEMENT PROJECT SCHEDULE 1 - BUDGET EXHIBIT AGENCY Family Health Centers of San Diego PROJECT Rice Elementary Fire Hydrant LEAD -BASED PAINT ASSESSMENT /ABATEMENT (Schedule 2) CONSTRUCTION /RENOVATION (Schedule 2) CONSULTANT /PROFESSIONAL SERVICES (Schedule 2) CONSTRUCTION MANAGEMENT (Schedule 2) [Construction Management limited to 6% of Total CDBG Project Budget] OTHER EXPENSES (SPECIFY): (Schedule 2) (Schedule 2) (Schedule 2) (Schedule 2) TOTAL CDBG PROJECT BUDGET CDBG 20,855.00 20,855 Page I of 2 Percentage 0 23 2015 -04 -21 Agenda Packet Page 379 APPENDIX C -4: DEVELOPMENT / CAPITAL IMPROVEMENT PROJECT SCHEDULE 2 - BUDGET JUSTIFICATION* AGENCY: Family Health Centers of San Diego PROJECT: Rice Elementary Fire Hydrant LINE ITEM Fire Hydrant Installation Detailed Explanation: Partial funding for installation of fire hydrant and 6 inch water line more than 250 feet from L Street to within 50 feet of Rice Family Health Center. Cut/patch asphalt, cut /patcheoncrete, trench, barrier posts and re- striping. Includes materials, labor (at Davis Bacon prevailing wage), permits, and engineering. LINE ITEM Detailed Explanation: Water Line Access AMOUNT 20,855 AL $ 20,855 AMOUNT *All line items roust be justified in relation to CDBG - funded activities to be completed. Add pages as needed. Page 2 of 2 24 2015 -04 -21 Agenda Packet Page 380 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: GRID ALTERNATIVES PROGRAM /PROJECT: CHULA VISTA SOLAR AFFORDABLE HOMES PROGRAM Project Description: GRID Alternatives' Chula Vista Solar Affordable Homes Program provides solar electric systems for low- income homeowners using a "barn- raising" model that engages job trainees, community volunteers, and the homeowners themselves. GRID will serve 12 Chula Vista families, saving them approximately 75% on their monthly electricity bill. Specific Use of Chula Vista Construction costs. Funding: Target Population: Program Total Budget: Funding Request: Low /Moderate Income Proposed Number Households to Serve: k _"M $160,800 C. V. Cost per Client: $30,000 Prior Year Funding: FUNDING RECOMMENDED: $2,500 (Cost is based on funding requested. Number of clients subject to change) $30,000 2015 -04 -21 Agenda Packet Page 381 CHU 1 'ISTA Project category: '', Public service (check one only) ®� Capital improvement FY 2015 -2016 CDBG PROGRAM FUNDING APPLICATION Application Number: (CDBG Program office use only) Appucanz Agency Information Applicant legal GRID Alternatives Type of agency: ®501 c 3 ❑Gov't. /Public ❑For Profit El Faith-Based ❑Other: Total cost to complete project: 1827 Main St, Ste 200 Other funds not yet secured for 26- 0043353 Agency Address: San Diego, CA 92113 Agency Tax Identification A Date of 2001 Agency Central Contractor I6EYAo Incorporation: Registration# (http://www.ccr.gov) Agency Annual $ $37,186,762 Agency DUNS # 78 -533 -0825 Operating Budget. Number of paid 1160 nationwide; 12 locally I Number of volunteers: 14,000 nationwide; staff, 1200 local Agency mission statement: GRID Alternatives' mission is to make renewable energy technology and training available to underserved communities Project Title Chula Vista Solar Affordable Homes Program Project Description (Briefly describe your project /program): GRID Alternatives' Chula Vista Solar Affordable Homes Program provides solar electric systems for low- income homeowners using a "barn- raising" model that engages job trainees, community volunteers, and the homeowners themselves. GRID will serve 12 Chula Vista families, saving them approximately 75% on their monthlv electricitv bills Funding Request Total funding requested in this application ($30,000 I Other funds already secured for ($160,800 I (you will provide a detailed budget in Appendix C. Is Census Tract designated as a Low /Moderate Income CT? project: Total cost to complete project: ($190,800 I Other funds not yet secured for I® project. Project Information ff Project is a Public Service, will service be sitespecific? ❑Yes ❑ No If your answer is yes, please provide: Address(es) below: Census tract: Is Census Tract designated as a Low /Moderate Income CT? ❑Yes ONO ❑Yes ONO ❑Yes ❑No CDBG APPLICATION I PAGE 1 2015 -04 -21 Agenda Packet Page 382 5eci on to pr®Dea Detaois Wa.% Score- 25 po mss 1.1. Provide a concise description of the proposed project /program. If the project /program consists of a variety of activities, you must include all (Le, food, case management, etc.) The proposed program provides solar electric systems for low- income homeowners using a "barn- raising" model that engages job trainees, community volunteers, and the homeowners themselves. GRID will serve at least 12 families, saving them 75% on their monthly electric bills. 1.2. Project start date: my 1, 2015 Anticipated end date: June 30, 2016 1.3. Project's days /hours of operation: n/a 1.4. Project I❑ I Public service category: (check one only) ®ICaIpital improvement and Public Facility Improvements 1.5 Project objective: (check one only) ® Suitable living environment Maintenance and Preservation of Housing (rehabilitation activities) Decent housing �❑ Economic opportunity 1.6 Project outcome: (check one only) ® Availability /accessibility I❑, Affordability ❑I Sustainability 1.7 The following questions on individual clients and households to be served apply only to Public Service, and Minor Residential Rehabilitation projects: Will the project serve individual clients (IQ or households (HH)? ( ❑I Individual clients ® Households Total unduplicated lC /HHserved in 12 HH / approx. 38 IC based on avg HH size Annual cost per client/household: $2500 per HH / approx. $68 per IC 1.8. CDBG Criteria: Which CDBG criterion below does vour nronosed nrniect meet? I ❑ (1) Area benefit. At least 51% of residents within the targeted activity area are low to moderate income (LMI). Please provide a map identifying the Census Tracts designated as LMI. If your project serves all the residents of a given area, such as projects related to a community center /public facility or afire station, please provide a map or maps with the project service areas) boundaries clearly outlined. Failure to provide service area maps with be deemed incomplete. ❑ (2) Limited clientele (select subpart below): Maintenance and Preservation of Housing (rehabilitation activities) ❑ (a) Special needs group (select benefit group from the list below): ❑ Community Enhancement (public facilities /spaces) ❑ (i) Abused children ❑ I (ii) Elderly persons 62 years or older ❑ (iii) Battered spouses ❑! (iv) Severely disabled — Census definition; documentation required ❑j (v) Persons living with HIV /AIDS ❑' (vi) Migrant farm workers ❑ (vii) Homeless persons Z (b) At least 51% of clientele to be served must be LMI. ❑ (3) Housing (select subpart below): ❑(a) Single family (must be 100% LMI) ❑(b) Multi -unit (must be 51% LMI) 1.9. The 2015 -2019 Consolidated Plan goals are listed below. Select the goal appropriate to your project: ❑ Affordable Rental Housing Opportunities ® Maintenance and Preservation of Housing (rehabilitation activities) ❑ Homeownership Opportunities (homebuyer programs) ❑ Community Enhancement (public facilities /spaces) ❑ Public Services to Special Needs Population and /or Low Moderate Income Persons CDBG APPLICATION I PAGE 2 2015 -04 -21 Agenda Packet Page 383 1.10 Program Narrative: Explain below your proposed project and make the case why it should be awarded funding. The Chula Vista Solar Affordable Homes Program brings the benefits of renewable energy to LMI households in the city through GRID Alternatives' barn raising model: leading job trainees and community volunteers to install solar electric systems for low- income homeowners —often alongside the families themselves. GRID Alternatives will serve at least 12 low - income homeowners in Chula Vista during 2015 -16. Each solar installation generates "triple bottom line" results: measurable, long -term financial benefits for low- income families struggling to keep up with monthly expenses; real - world, hands -on experience for local workers in the growing field of solar installation; and environmental benefits by eliminating greenhouse gas emissions and building support for solar power as a mainstream solution for all of our communities. GRID Alternatives provides a turn -key solution for low- income homeowners, providing client outreach and education, system design and engineering, obtaining building permits, procuring equipment, preparing and submitting rebate and utility interconnection paperwork, and providing an industry- standard 10 -year labor warranty for each system. GRID Alternatives also helps clients obtain free energy efficiency and weatherization services through existing energy assistance programs, and as well as other social services through partnerships with many non - profit agencies. GRID encourages clients to invest "sweat equity" in their projects: engaging their neighbors, helping to install their system, providing lunch for the volunteers, etc. Grant funds will be used to finance the cost of solar materials and supplies. CDBG funds will be matched at greater than 6:1 by GRID Alternatives through a combination of corporate and foundation grants, solar incentives, and in -kind support. The cost per household served is $2,500, which GRID Alternatives leverages with matching funds into a solar electric system valued at, on average, $15,900. The system, which has an expected lifetime of 30 years, will provide over $600 per year in savings for the family, money that can go to food, clothing, and other necessities. In addition, GRID Alternatives outreach staff also educates the family on solar, their energy usage, and energy efficiency. Furthermore, each project will provide 8- 12 job trainees and community volunteers with hands -on experience in the growing field of solar installation. Finally, each project will green the Chula Vista community, preventing 829 tons of greenhouse gas emissions, the equivalent of planting 19,498 trees. GRID's local project team consists of our Executive Director, who will manage the proposed project; two Outreach Coordinators and an Outreach Assistant who handle the client outreach process, including identifying, educating, and enrolling the homeowners in the solar program, as well as processing the net metering application and agreement with San Diego Gas & Electric; Construction staff who handle the installation; and a Workforce Coordinator who is responsible for recruiting, training, and scheduling volunteers. GRID Alternatives San Diego has volunteer workforce of over 1,400 individuals, many of whom log hundreds of volunteer hours annually. Construction staff includes the Construction Manager (system design, scheduling, equipment ordering), two Solar Installation Supervisors (system installation), and two Construction Assistants (inventory management, permitting, inspection, and construction support). For each solar installation, the Solar Installation Supervisor leads a team of 8 -12 volunteers, often including the homeowner, to install the system over a period of two days. GRID Alternatives staff has extensive experience in their areas of expertise; including solar theory, design, engineering, installation of solar systems, outreach and education, project management, and volunteer management. Several staff members are bilingual and bicultural. Local staff also has experienced counterparts in nine other GRID offices to draw upon. The principals of the organization, Tim Sears, P.E., and Erica Mackie, P.E., are engineering professionals with over ten years non - profit management experience. Mr. Sears is the qualifying employee for GRID Alternatives' C -10 Electrical Contractor and C -46 Solar Contractor licenses. Client Story: Solar for a Community Champion Linda has spent much of the last 30 years working to improve her community. She has organized canyon clean -ups, graffiti paint -outs, and eventually managed a grassroots community beautification program, which has "made over" more than 500 homes since 1995. Linda heard about GRID Alternatives through one of our local non - profit partners. Her roof provided the "classroom" for students from a green building program at a local community college to get hands -on experience installing solar. Linda and her husband have seen their electricity bills drop by nearly 80 %. And in keeping with her commitment to helping her neighbors, Linda has become a solar champion, spreading the word about GRID's work and encouraging her neighbors to go CDBG APPLICATION I PAGE 3 2015 -04 -21 Agenda Packet Page 384 green. As a result of her efforts, GRID Alternatives has installed over 40 systems in her community. Client Story: From Volunteer to Dream Job. Hector was unemployed and although he had a desire to work in the green energy field, he lacked the necessary skills to land a job. All that changed when he became a volunteer with GRID Alternatives and gained the knowledge and experience he needed to land a green job. Hector heard about GRID Alternatives and knew it was just what he needed to receive essential training for his dream job. After volunteering on several installations, Hector had the skills that helped him land a job with a local solar contractor. While volunteering for GRID, Hector suggested his mother apply to GRID Alternatives to determine if she qualified to have solar installed on her home. Hector's mother was approved and when GRID installed solar on her home Hector was there as part of the volunteer construction team. The 1.2kW system provides much - needed savings for Hector's mother and their multi - generational household. CDBG APPLICATION I PAGE 4 2015 -04 -21 Agenda Packet Page 385 (Max Length for Questions 1.10 to 1.15: 2 Pages) 1.11. Explain how the proposed project addresses the goal selected: Our program maintains and preserves affordable housing by reducing families' electric bills, making the home more energy efficient and thus more affordable. Households save an average of 75% on their electricity bill: over $600 per year, more than $25,000 over the system's lifetime. The savings, in effect, is equal to raising the average homeowner's disposable income by around 2% per year. 1.12. Summarize any statistics and other supporting documentation that demonstrate the importance of addressing this need or problem: According to a study from the Heschong Mahone Group, the percentage of household income spent on utilities by families qualifying for affordable housing programs is typically two to four times as much as for the rest of the population. In some cases rising utility costs can actually put low- income families at risk of homelessness, particularly if a spike in prices coincides with financial hardship such as a major medical expense or temporary loss of employment income. Furthermore, energy efficiency is tied to housing affordability. An energy efficient home can make the difference between foreclosure and maintaining mortgage payments, according to a 2013 report produced by the Chapel Hill Center for Community Capital the Institute for Market Transformation (IMT). The risk of mortgage default is one - third lower for energy- efficient homes. "It stands to reason that energy - efficient homes should have a lower default rate, because the owners of these homes save money on their utility bills, and they can put that money toward their mortgage payments," Cliff Majersik, executive director of IMT, said in the statement. "We long believed this to be the case, and now this study proves it. Successful housing market reforms will require reconsidering the risk factors in mortgage default, including energy costs." Access to solar power could significantly reduce the energy burden of low- income households by providing electricity below local utility rates. However, solar is expensive. While incentive programs exist, they mostly leave low- income families out. For example, federal renewable energy support is currently structured through tax credits that are effectively "subsidies for the rich," structured to favor large corporations and wealthy individuals and inaccessible to low- income families. GRID Alternatives' Solar Affordable Homes Program makes solar electric technology practical for low- income communities, delivering long -term savings to families struggling to pay their bills and keep their homes -- money they can use to buy food, clothing and other necessities. The Solar Affordable Homes Program increases the long -term affordability of clients' homes by reducing their electricity bills and insulating them from future rate inrreacac 1.15. cIsr each service provided by the project. For each service, indicate whether it is a new service or an expansion of an existing service: 1.) Providing solar electric systems and energy efficiency services to eligible City homeowners: Expansion of GRID Alternatives' existing work. 2.) Providing hands -on experience in solar installation to job trainees and volunteers: Expansion of GRID Alternatives' existing work. 1.14. now aoes your agency plan to tell the target population about the project /services? 3RID Alternatives will work with its many community partners in order to tell the target population about the project. 3RID collaborates with many agencies in the community in order to serve the LMI population. GRID Alternatives works Nith affordable housing programs and social service agencies to identify clients who may qualify for solar electric ; ystems. Partners include Community Housing Works, Rebuilding Together, Environmental Health Coalition, Urban .orps of San Diego County, MAAC Project, Habitat for Humanity, and Casa Familiar, among others. GRID Alternatives egularly presents at community groups throughout the region. We have collaborated with the City of Chula Vista's tedevelopment & Housing and Conservation departments to reach out to local homeowners. Many of our clients have )ecome advocates for GRID Alternatives and for renewable energy as a whole, supporting our work by introducing their riends, family, and neighbors to our organization. CDBG APPLICATION I PAGE 5 2015 -04 -21 Agenda Packet Page 386 1.15. List a minimum of three outcomes for each individual service you are providing as part of your program. For each outcomes listed, provide the number of participants who will benefit and the way data will be collected to track or verify the outcome. Service to be Provided (i.e. food, transportation, case management, etc.). 1. Provide solar electric systems and energy efficiency services to eligible City homeowners Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. At least 12 low- income families in 12 households, approximately 38 Measured in terms of completion Chula Vista will receive solar power individuals of PV solar system installations and for the purpose of preserving total number of LMI households housing affordability served 2. Chula Vista families will save 12 households, approximately 38 Measured in terms of the number $269,000 over the 30 -year lifetime of individuals and size of systems installed. GRID the systems uses an economic analysis tool to determine cumulative savings 3. The systems will eliminate 828 tons The community as a whole, 12 Measured in terms of total PV of greenhouse gases, the equivalent of households, approximately 38 capacity installed. GRID uses an removing 148 cars from the road or individuals impact calculator based on US EPA planting 19,498 trees data to calculate environmental metrics Service to be Provided (i.e. food, transportation, case management, etc). 2. Provide hands -on experience in solar installation to job trainees and volunteers Outcomes Number of Proposed Beneficiaries Method of Data Collection 1. Provide at least 90 volunteer skill- 40 -90 unique beneficiaries Measured in terms of number of building opportunities in Chula Vista volunteers per installation using sign -in sheets and Salesforce dtb 2. Provide at least 1,400 hours of 40 -90 unique beneficiaries Measured in terms of number of hands -on training to volunteers and job volunteers per installation and trainees duration of each installation using sign -in sheets and Salesforce dtb 11.16. Will the project collaborate with other service providers in the community? If yes, list them ( ®I yes I ❑ I No and briefly describe the collaboration: GRID Alternatives collaborates with many agencies in the community in order to serve the LMI population. We partner with SDG &E to assist clients in accessing income - qualified programs such as the CARE program and the low- income energy efficiency programs. GRID Alternatives works with affordable housing programs and social service agencies to identify clients who may qualify for solar electric systems. Partners include Community Housing Works, Rebuilding Together San Diego, Environmental Health Coalition, Urban Corps of San Diego County, MAAC Project, Habitat for Humanity, and Casa Familiar, among others. GRID Alternatives regularly presents at community groups throughout the region. We have many workforce development partners in San Diego, including Southwestern College, MAAC Project, Urban Corps of San Diego County, and Metro United Methodist Urban Ministry. GRID Alternatives provides solar installation trainings and opportunities for students or the unemployed to volunteer their time in order to further supplement their education and build their resume with real world hands -on experience. Employers in the solar industry are looking for people with hands on experience and GRID Alternatives is a place where individuals can and have transitioned into the en econo CDBG APPLICATION I PAGE 6 2015 -04 -21 Agenda Packet Page 387 Section 2: Agency Capadtly �Max Score. 10 Pdffls) 2.1. Who will be the person responsible for the overall oversight of the proposed project? Name of person: Name of person: IPaul Cleary Title of person: (Executive Director Relevant education: IBA, MPIA F Telephone number. 1619 610 0160 Date first employed. November 2008 2.2. Who will be the alternate person responsible for the overall oversight of the proposed project? Name of person: Name of person: Irasema Garcia Title of person: Outreach Coordinator Relevant education: BA, MA Telephone number: j619 610 0170 Date first employed. September 2012 2.3 Who will be the person responsible for the day -to -day operations and management of the proposed project? Provide no more than two individuals: 2.4. Who will be the person responsible for the financial oversight of the CDBG escpenditures and fiscal compliance? Provide no more than two individuals: Name of person: Paul Cleary Title of person: Executive Director Relevant education: BA, MPIA Telephone number. 619 610 0160 Date first employed. November 2008 Name of person: Irasema Garcia Title of person: Outreach Coordinator Relevant education: BA, MA Telephone number: 619 610 0170 Date first employed: I September 2012 2.4. Who will be the person responsible for the financial oversight of the CDBG escpenditures and fiscal compliance? Provide no more than two individuals: CDBG APPLICAMN 0 PAGE 7 2015 -04 -21 Agenda Packet Page 388 Name of person: IShana London Title of person: Controller Relevant education: BS Telephone number. 510 652 4730 Date first employed. November 2009 Name of person: Tim Sears Title of person: COO & Co- Founder Relevant education: IBA, PE 115106524730 Telephone number: Date first employed: 1120011 CDBG APPLICAMN 0 PAGE 7 2015 -04 -21 Agenda Packet Page 388 gMax Length for Quesf ons 2.5 to 2A. 2 page 2.5. List the evaluation tools your agency plans to employ to track and monitor the progress of the project. GRID Alternatives' systems and protocols were designed to meet the reporting requirements of federal funding sources, as well as the SASH Program, a program of the California Public Utilities Commission that has similarly vigorous reporting requirements. GRID Alternatives is not using subcontractors for the proposed project, simplifying compliance issues. GRID Alternatives uses a custom Salesforce database to track project status and record data necessary to monitor project progress and compliance, including client income, household size and homeownership, energy usage and rate schedule before and after the project, any energy efficiency measures implemented, and all permitting, interconnection and inspection data. All client information is verified through a peer review once a client's application is complete. The client record, including the physical file, is reviewed again by the Executive Director at the time a contract is generated. The Executive Director also makes sure the client file and database are updated so GRID's Controller and accounting team know the project's billing status. GRID Alternatives uses regular homeowner surveys to get feedback on our services as well as the performance of the solar systems. 2.6. How does your agency plan to ensure compliance with applicable policy and procedural requirements (including those listed in HUD's "Playing by the Rules" Handbook)? GRID Alternatives has several years of experience with CDBG and HOME funds in jurisdictions throughout California, including Huntington Park (2008- 2009), Inglewood (2009- 2010), Arroyo Grande (2011- 2013), Livermore (2011- 2012), Pleasanton (2011- 2013), Richmond (2007- 2008), and San Diego (2011- 2015); and the counties of San Mateo (2004 -2005; 2005 -2006; 2006 -2007; 2007 -2008; 2011 -2015) and San Luis Obispo (2011- 2015). Shana London, Controller, will be responsible for the financial oversight of CDBG expenditures if awarded. London is an accomplished accounting and finance professional with experience in the construction, architectural, and non - profit fields. London has expertise in General Ledger, Account Reconciliation, Journal Entries, Month -end Close, Year - end - Close, Financial Statement Preparation and Analysis, Consolidated Financial Statements, Budgeting and Forecast, Internal Audit and Internal Control, Fixed Asset Depreciation /Amortization, Cost Accounting (including Job Costing and Work -in- Process), Inventory Perpetual and Periodic, Sales and Use Tax, Property Tax, and Payroll Taxes, and Employees Benefits. In her five years with GRID Alternatives, London has overseen the updating of GRID's procedural manual to encompass provisions of the Sarbanes -Oxley Act. London manages multiple funding sources, including corporate and foundation grants, as well as several CDBG grants and other federal, state, and municipal funding. London reports to COO and Co- founder Tim Sears and works closely with the Board Treasurer. London manages a staff of five. 2.7. Describe any unresolved ADA issues in the projector project office and how your agency plans to address them. (If the objective of the project is ADA rehabilitation, do not repeat the project description here.) The proposed project and the project office have no unresolved ADA issues. 2.8. How manv members does your Board of Directors have? 1 111 How many Board members are also members of the project's target population or reside in (i0 the project's target area? Indicate which ones in Appendix F. CDBG APPLICATION I PAGE I; 2015 -04 -21 Agenda Packet Page 389 Sects on 3- Auditing ContrPo� QMa,l Score. 25 Dooms, Maya Length- 2 pages 3.1. Briefly describe your agency's payment and disbursement procedures, with relevance to the proposed project: All payment requests are sent directly to GRID's centralized Accounting Department. Each invoice must have an Invoice number, Purchase Order number as it relates to a Project (this identifies the office that placed the order, project address, and authorized amount to be paid), Vendor Name and Address, and federal tax id #. Once this information is obtained an invoice for payment can be released by the Accounts Payable Manager. The Controller then approves the payment. Either the CEO or COO signs the check that is scheduled for disbursement. Should an invoice accumulate to over the agency threshold of $100,000 to be paid, the Board President or the Board Treasurer must also sign the check scheduled for disbursement. For the proposed project, the Executive Director will indicate to the Accounting Department which projects are completed and ready to be billed, and will prepare the programmatic report to accompany the request for reimbursement. 13.2. Describe how your aaencv's Board of Directors exercises programmatic and fiscal oversight: GRID Alternatives' Board of Directors includes diverse community representation. The Board approves the organization's three -year strategic plan as well as yearly updates to the strategic plan. The strategic plan outlines programmatic goals as well as budget goals. The Board reviews and approves the organization's annual budget, which shows projected revenue and expenditures by region. Actual budget results for the month, quarter, and year -to -date periods, by region and in total, are compared with the Board Approved Budget for the same periods, with reports delivered and presented to the Finance Committee of the Board of Directors on a monthly basis and to the Board of Directors as a whole at each Board meeting. The Board of Directors evaluates the organization's CEO and COO on an annual basis. The Board provides guidance and direction as needed. 3.3. Briefly describe your agency's financial reporting system /accounting procedures, with relevance to the proposed GRID Alternatives has a written procedural manual outlining internal and legally required policies. GRID reviews and amends these policies to ensure continued compliance as laws and regulations change. GRID Alternatives adheres to policies and obligatory requirements set forth by GAAP standards, the Office of Management and Budget, and our Board of Directors. In 2010 GRID updated its manual to encompass provisions in -line with Sarbanes- Oxley, and created a Client Grievance policy. Fiscal management is handled by GRID's Program Director, Executive Director, Controller, and the Treasurer of the Board who is an experienced CPA. Accounting is managed using QuickBooks under a password protected system only available to these individuals. Receipts, and deposit slips are filed and kept for a minimum of 10 years. A financial "close" is performed monthly. The close entails a reconciliation of all material general ledger accounts. A comparison and analysis of actual results for the month, quarter and year -to -date periods, by region and in total, is compared with the Board Approved Budget and Working Forecast for the same periods. Reports are delivered and presented to the Finance Committee of the Board of Directors on a monthly basis and to the Board of Directors as a whole at each meeting of Board of Directors. Bank reconciliations are performed monthly and are retained for a minimum period of 10 years. GRID prepares a financial budget annually, showing projected revenues and expenditures by region, which is reviewed and approved by the Board of Directors. This is referred to as the Board Approved Budget. At the end of each year GRID prepares a final financial statement, which is independently audited. C ®9G APPLICAl'M I PAGE 9 2015 -04 -21 Agenda Packet Page 390 3.4. Briefly describe your agency's record keeping system, with relevance to the proposed project. A physical file is kept for each client. The file contains all documents related to the project, including the client application, documentation of income, home - ownership and energy usage, site survey form, system design and specification sheets, installation contract, and building permit. Client files are kept in locking file cabinets in the office. Each physical file has a corresponding electronic file on GRID's shared server, where documents are scanned and saved. Access to files across all offices and departments is encouraged. However, where sensitive documents require greater security for access or editing, controls may be maintained both at the document and folder level. The shared server files are backed -up at multiple locations in addition to being periodically provided by CD -Rom. As mentioned previously, GRID Alternatives uses the Salesforce.com CRM cloud- computing database to manage many aspects of its business, including outreach and construction, volunteer management and development. The data gathered is used to manage project flow, coordinate development and marketing efforts across offices, and generate reports for management, outcome monitoring, and compliance. 3.5. Briefly describe your agency's auditing requirements, includina those for the aroaosed nroiect_ GRID Alternatives conducts an annual audit as required and in keeping with the requirements of the 501(c)(3) filing status, OMB Circular guidelines, as well as relevant audits as requested by funders and that of our financial institution. Once a project is ready to be billed to a funding source the costs and the project milestones (client contract signatures, equipment size, equipment and material purchases, inspections, system installation, system interconnection dates, etc) are audited by an internal department to verify the accuracy of the data and insure the project is ready to be billed. Once our internal projects department authorizes the billing of a project, the Accounting Department additionally verifies the figures provided and then issues an invoice. Accounting figures are audited by an external auditing firm at the end our fiscal year and adjustments, if needed, are made at that point. GRID Alternatives is not required to file a Single Audit Report. 3.6. Briefly describe your agency's internal controls to minimize opportunities for fraud, waste, and mismanagement: Policies and protocols are developed by working groups that draw on staff from GRID Alternatives' ten offices, as well as Headquarters staff. Best practices are shared between offices at statewide department meetings. Polices, protocols and best practices are detailed in GRID's Operations Manual. GRID Alternatives incorporates peer review at several key project milestones, including at the end of the client enrollment phase, when the project design is complete, before a contract is signed, and when a project is ready to be billed. In addition to the financial and Board oversight mentioned elsewhere, as the Program Manager for the CPUC's SASH Program, GRID Alternatives must make its files available to CPUC staff and submit to regular CPUC audits. All GRID Alternatives Directors, Officers, and Staff Members are required to submit a Conflict of Interest disclosure form as part of their application process, and to update this form annually. GRID's Conflict of Interest Policy prohibits Directors, Officers, and Staff Members from deriving any personal profit or gain by reason of his or her role at GRID Alternatives. Each Director, Officer, and Staff Member is also required to disclose any private interest he or she has in any matter pending before the organization and shall refrain from participation in any decision on such matter. 3.7. How does your agency plan to segregate CDBG funds from other agency funds for purposes of identification, trackina. and renortina? All funds are segregated to their respective income and /or expense line items as identified by GRID's chart of accounts then further delineated across funding sources. They can be further identified by the agency's General Ledger. CDBG APPLICATION I PAGE 10 2015 -04 -21 Agenda Packet Page 391 Section 4. QgrencV EAp errience Max Score: 10 Points; Max Length: 1 Page for Section 4/5 Combined) 4.1. Briefly highlight your agency's experience and major accomplishments in providing services to LIVII residents and /or communities. You may expand in Appendix A. GRID Alternatives has completed over 4,000 solar electric installations for low- income homeowners throughout California, Colorado, New York, New Jersey and Washington D.C., while providing hands -on training and experience to over 15,000 individuals. These projects are reducing low- income families' electric bills by approximately 80 %, and are projected to generate over $110 million worth of clean, renewable power for these families over the systems' life spans, while eliminating over 340,000 tons of greenhouse gas emissions. In 2008 GRID Alternatives was selected by the California Public Utilities Commission (PUC) to serve as the statewide Program Manager for the PUC's $108 million Single - family Affordable Solar Homes (SASH) incentive program, the country's first dedicated solar incentive program for low- income families. In May 2009 GRID successfully launched the SASH program and quickly expanded SASH throughout the state. GRID San Diego met all program metrics ahead of schedule, and will soon begin administering a second version of the program. Building on our success in California, GRID has replicated its model in Colorado, the greater New York area, and Washington D.C. Locally, GRID San Diego completes 8 -10 projects a month. For our FY2011, FY2012, FY 2013 and FY 2014 City of San Diego CDBG awards we met our installation targets and expended the funds on time. San Diego County 6 -year outcomes: 569 homes solarized, 1.6MW of power, saving homeowners a cumulative $350,000 per year, money that is reinvested back in the local community by the families we serve. We currently have 20 Chula Vista clients who are in various stages of the enrollment process. 4.2. Has your agency received CDBG or other federal funds in any of the past three fiscal years (Fiscal Years 2012 -2013, 2012 -2013, 2013 - 2014)? If yes, complete Appendix G for each of the ® Yes ❑ No grants received for the three Fiscal Years 2012, 2013, and 2014. Click here to enter text. 5.1. Will your agency still implement this project should CDBG funds not be awarded? If yes, how will the implementation be achieved? ❑I Yes ® No We will be unable to implement the project as proposed here if CDBG funds are not awarded. GRID is able to serve homeowners in the City of Chula Vista to the extent that resources, including CDBG funding, are available, and we will serve fewer low- income families should CDBG funds not be awarded. 5.2. If funded, how will your agency continue this project if CDBG funds are not available in future years? GRID is committed to continuing to serve Chula Vista's LMI homeowners in the future and strives to have a diversified income stream that includes homeowner rebates /incentives, government support, fee - for - service contracts, foundation grants, corporate giving, and individual donations - all of which are highly viable funding sources for our activities. This ensures access to all available funding sources and protection from volatility in any particular funding source or sector. The solar electric systems that GRID Alternatives installs with CDBG funding will continue to provide benefits to the homeowners for at least 30 years without any additional funding needed. GRID Alternatives provides an industry - standard 10 -year labor warranty; the solar panels carry a 25 -year warranty. CDBG APPLICATION I PAGE 11 2015 -04 -21 Agenda Packet Page 392 Section 6: Detailed Budget (Max Score: 10 Points) Complete the attached detailed budget forms in MS Excel. Choose the forms pertaining to your project category. Project category: (check one only) ❑, Public service Complete Appendices A -1, A -2, and A -3. ® Capital improvement (see below): Does this Capital Improvement Project involve Minor Residential Rehabilitation? ❑; No If no, complete Appendices A -1, A -2, and A -4. ® Yes If yes, complete Appendices A -1, A -2, and A -5. • All project categories must complete the following: ➢ Appendix A -1: List of All Funding Sources for the Project ➢ Appendix A -2: Three -Month Cash Rule Test • Depending on the category of your proposed project, complete one of the following: ➢ Appendix A -3: Public Service (PS) or Economic Development Project (ED) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Schedule: Gross Pay ■ Schedule 3 — Personnel Schedule: Fringe Benefits • Schedule 4 — Indirect Cost /Administrative Overhead (IC /AO) Calculation ■ Schedule 5 — Budget Justification ➢ Appendix A -4: Capital Improvement Project (CIP) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Budget Justification ➢ Appendix A -5: Minor Residential Rehabilitation (MRR) ■ Schedule 1— Budget Exhibit ■ Schedule 2 — Personnel Gross Pay: Project Management ■ Schedule 3 — Personnel Gross Pay: Fringe Benefits ■ Schedule 4 — Personnel Gross Pay: Construction Management ■ Schedule 5 — Fringe Benefits: Construction Management ■ Schedule 6 — FY 2015 -2016 Budget Justification CDBG APPLICATION I PAGE 12 2015 -04 -21 Agenda Packet Page 393 APPENDIX A -1: LIST OF ALL FUNDING SOURCES FOR THE PROJECT CITY OF CHULA VISTA COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION This table serves to provide the listing of all funds to be made available for the project. There are 3 steps to the completion of this table: Step (1): Enter the FY 2015 -2016 CDBG application funding request amount for this application; Step (2): Complete the following table with the amounts of other funding sources that have been secured or funding sources that are unsecured for the implementation of the project; and Step (3): Attach any supporting documentation that verifies the secured funding sources and amounts for the project. NOTE: Amounts Unsecured should be funding sources that the Agency is reasonably sure will be available for the project. However supporting documentation is not yet available. AMOUNT AMOUNT % OF SECURED UNSECURED TOTAL FY 2014 -2015 CDBG Application Request from City of Chula Vista (Step 1) $30,000 15.72% List Other Sources Below: (Step 2) HOME 0.00% ESG 0.00% HOPWA 0.00% CDBG -R 0.00% NSP 0.00% HPRP 0.00% Other Federal Stimulus Funds 0.00% Other Federal Funds 0.00% San Diego Housing Commission 0.00% State Funds 0.00% County Funds 0.00% Local Funds 0.00% Private Funds 0.00% Agency Funds $160,800 84.28% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% TOTAL $160,800 $30,000 100% TOTAL PROJECT BUDGET $190,800 FY 15 -16 CDBG APPLICATION I APPENDIX "A" 2015 -04 -21 Agenda Packet Page 394 APP'El DUD A -2: THREE -MONTH CASH RULE TEST CITY OF CHULA VISTA COMI@/ UNffY f0EVELOP�IIiEM7 BLOCK GRANT PROGRAM FISCAL YEAR 2015 -2016 APPLICATION THREE -MONTH CASH RULE TEST The three (3) -month rule is used as a guideline to determine whether an Agency is solvent and has enough available cash to take a CDBG project from beginning to end during the 12 -month allowed to complete the project. CDBG projects should not harm the day -to -day operations of the Agency, so enough funds must be available for both purposes. Provide the information requested below to demonstrate that the agency has enough cash on hand to operate the proposed project on a reimbursement basis. Balance Sheet - Audited Financial Statements. FY Document must be attached to Application Enter Agency Cash Balance (Cash cannot include Investments or Receivables) A. Multiply Agency Cash Balance by 4 = Cash available for project(s) 2013 CY 2013 List the amount of FY 2015 -2016 CDBG funding applied for this application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. List the amount of FY 2015 -2016 CDBG funding applied for any other application. B. Sum all the amounts for FY 2015 -2016 CDBG funding request(s) 7,028,030 28, 9.12,120 30,000 198,000 Compare Agency Cash Balance Available (Item A) with Total FY 2024 -2015 CDBG Funding Request (Item B): Item A 28,112,120 Analyze Results Page # Item B 228,000 Differencel 27,884,120 1- If difference is a positive amount or equals $0, the Agency is eligible to apply. 2- If difference is a negative amount, the Agency has the options below: The Agency can adjust any of the FY 2015 -2016 CDBG requested amount(s) to result in a positive or $0 balance, as long as: A) EACH PROJECT MEETS THE MINIMUM REQUIRED AMOUNT FOR EACH OF THE APPLICATIONS AND B) CASH AVAILABLE FOR PROJECTS IS NOW GREATER THAN OR EQUAL TO THE TOTAL FY 2014 CDBG FUNDING REQUEST FY 15 -16 CDBG APPLICATION I APPENDIX "A -2" 2015 -04 -21 Agenda Packet Page 395 APPENDIX C -5: MINOR RESIDENTIAL REHABILITATION (MRR) SCHEDULE 1- BUDGET EXHIBIT AGENCY GRID Alternatives PROJECT Chula Vista Solar Affordable Solar Program CDBG Percentage SALARIES & WAGES - PROJECT MGMT (Schedule 2) FRINGE BENEFITS- PROJECT MGMT (Schedule 3) [Project mgmt PE & APE are limited to 15% of Total CDBG Project Budget] SALARIES & WAGES- CONST/RENOV (Schedule 4) FRINGE BENEFITS -CONST RENOV (Schedule 5) TOTAL PERSONNEL 0 PROJECT MANAGEMENT SERVICES (Schedule 6) [Project mgmt PE & NPE are limited to 15% of Total CDBG Project Budget] LEAD -BASED PAINT ASSESSMENT / ABATEMENT (Schedule 6) CONSTRUCTION/RENOVATION (Schedule 6) 30,000 CONSULTANT/PROFESSIONAL SERVICES (Schedule 6) OTHER EXPENSES (SPECIFY): (Schedule 6) (Schedule 6) (Schedule 6) (Schedule 6) TOTAL NONPERSONNEL 30,000 TOTAL CDBG PROJECT BUDGET 30,000 0.00% Page / of 0 2015 -04 -21 Agenda Packet Page 396 APPENDIX C -5: MINOR RESIDENTIAL REHABILITATION (MRR) SCHEDULE 6 - FY 2014 BUDGET JUSTIFICATION* AGENCY: GRID Alternatives PROJECT: Chula Vista Solar Affordable Solar Program LINE ITEM Construction / Renovation AMOUNT Detailed Explanation: Prorated Fee for 12 Solar System installation projects to be installed for low income families at $2,500 per project and is 15.7% on average of the overall project costs. 30,000 TOTAL $ 30,000 LINE ITEM AMOUNT Detailed Explanation: TOTAL $ - LWE ITEM AMOUNT Detailed Explanation: TOTAL $ - *All line items must be justified in relation to CDBG - funded activities to be completed. Add pages as needed. Page (r7 of 2015 -04 -21 Agenda Packet Page 397 Section 7: Implementation (Max Length: 1 Page; Max Score: 5 Points) Provide a listing below of the specific tasks or activities needed to implement the proposed project and a timeline for their completion (July 2015 —June 2016). Number each task or activity, describe it, and give the projected date of completion. Add additional rows as needed. # Task/Activity Description Completion Date (Outreach Conduct client outreach through relationships with non - profits, City programs, neighborhood flyers, etc; meet with clients (Ongoing Enrollment I (Enroll eligible clients; connect client to SDG &E's CARE and energy team programs; pass client applications to City for review and approval I 7/1/15 — 4/15/16 (Site evaluation lConduct construction site visits at the homes of potential clients 7/15/15— 5/1/16 Design I IDesign PV system for the selected site, accounting for energy usage and available roof space I 8/1/15— 5/5/16 Permitting I IPull electrical permit on behalf of each client scheduled for installation 1 18/15/15— 6/1/16 1 Installation I linstall solar systems using volunteers supervised by GRID staff. The number of volunteers at each installation and on a roof at any given time will be limited to effectively oversee volunteers and ensure their safety 18/15/15— 6/30/16 Follow up I JProvide clients whose systems were installed with warranty information and training on system maintenance and how to read their utility bill. Some follow up visits will take place after the end of the contract period though all funds will be expended by 6/30/15 110/1/15— 9/1/16 CDBG APPLICATION I PAGE 13 2015 -04 -21 Agenda Packet Page 398 Section 00. War tfflcaVon of Nor Year CDBG and/or f ederra� Funds 1. Agency name: GRID Alternatives 2. Project name: ;San Diego Solar Affordable Housing Program 3. Year of funding: ❑ Fiscal Year 2012 ;❑ Fiscal Year 2013 ® Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project: ® CDBG ❑'', HOME ❑ ESG 10 Other(Indicatebelow) ❑ ESG ❑ Click here to enter text. 5. Amount awarded: $192,000 5. Amount spent to date: ($192,000 7. Amount reprogrammed to date: 10 ❑ 8. Indicate below the outcomes onticipated (refer to the original application for the project, if possible): Provide solar to 60 LMI households in the City of San Diego 9. Indicate below the outcomes achieved. 60 systems installed for LMI households 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: n/a 1. Agency name: IGRID Alternatives 2. Project name: iSan Diego Solar Affordable Homes Program 3. Year of funding: ❑ Fiscal Year 2012 1 ® I Fiscal Year 2013 1 ❑ I Fiscal Year 2014 4. Indicate the source of the federal funding awarded to the prior project. ® CDBG ❑I HOPWA ❑ ESG ❑ HOME ❑I CDBG -R ❑!, HPRP ❑ NSP El Other pndicotebelow): 5. Amount awarded: 11$186,000 1 6. Amount spent to date: 11$186,000 7. Amount reprogrammed to date: 110 S. Indicate below the outcomes anticipated (refer to the original application for the project, if possible): Provide solar to 60 LMI households in the City of San Diego 9. Indicate below the outcomes achieved. 60 systems installed for LMI households 10. If any anticipated outcomes were NOT achieved, specify which ones and explain why below: n/a CDBG APPLICATION I PAGE 14 2015 -04 -21 Agenda Packet Page 399 SeC COO W go Capfta� Om Orawa ent pr ao ,ec ts QUPss ors Publics FaadftV OMp vcwements ONLY Public Service Applicants Skip this portion and continue an t® Appendix Section. 9.1. For CIP projects, have the constructions plans and drawings been completed? I❑ I Yes I NJ fro If no, indicate the anticipated date of completion: ongoing during program period 17/15/15 - 5/1/16 9.2. For CIP projects, will you be able to select and award a contract to a general contractor within 90 calendar days from the CDBG contract execution date? If no, please explain why © Yes ❑ No below: Click here to enter text. 9.3. For CIP projects, summarize the construction manager's relevant experience on similar federally funded projects: GRID Alternatives' Construction Manager, Martin Jones, has over 20 years of experience in construction. Jones has surveyed, designed, permitted and installed over 200 solar projects in the four years he has been with GRID Alternatives, including over 100 as part of federally funded projects in other local jurisdictions. 9.4. For CIP projects, address the mitigation of any issues identified on the "Project Site Information" section (see Questions B.8 to B.16) with respect to lead hazards, historic preservation, asbestos, location in a flood plain, or other documented health and safety �❑� Yes ® No problems. Were issues identified? If yes, identify each issue and the mitigation below: n/a 9.5. For CIP projects, the work completed must be maintained for a minimum of five years after the termination of the agreement with the City of Chula Vista? Please describe how the work will be maintained. The solar electric systems that GRID Alternatives installs with CDBG funding will continue to provide benefits to the homeowners for at least 25 years without any additional funding needed. Since the homes are located in qualified census tracts, they are presumed to be affordable. Thus it is likely that the homes will be occupied by LMI families in the future should the current homeowner sell the home. As a result, the systems will continue to benefit LMI families in the future without any further investment of funds. 9.6. For Public Facility Improvements which exceed $25,000, the facility shall continue to meet one of the national objectives and provide services to low /moderate income persons until five years after the expiration of the contract /MOU with the Citv. Describe how you will comply with this HUD reauirement. a 9.7. For CIP projects that need occupants to be relocated, describe your agency's relocation plan: n/a CDBG APPUCATION I PAGE 15 2015 -04 -21 Agenda Packet Page 400 Section 5o Project SKe IrnformaUon QWs and pubft RnMtV �rnprowerrnents 00yJ 9.3. Is the facility aaencv- owned. Citv- Owned. or orivateiv owned? I ❑ Agency -owned ®N o Indicate the property owner(s): (Click here to enter text. No is there currently a lien on the property? ❑', Yes ❑ No Ye I❑ City -owned Will children occupy the facility? Indicate your City Real Estate Assets liaison: Click here to enter text. IENo When will the lease expire? (The lease must not expire within five years of the proposed project's completion date. (Click here to enter text. J Click here to enter Is there currently a lien on the property? El Yes ❑i No ❑;Yes ❑ Privately owned Will there be demolition required? indicate the property owner(s): ®No When will the lease expire? (The lease must not expire within five years of the proposed project's completion date. Is there currently a lien on the property? I ❑j Yes ❑ No ® other Provide a brief explanation: I lProject sites at various private residences to be determined. 9.9. How old is the orooertv/buildina in terms of vears? I In /a I I For building /structures constructed prior to December 31, 1969: Has a lead hazard inspection report been issued for the facility? ®N o Yes E No Has the facility been abated for lead paint? _J Ye IENo Is the building /structure in a Flood Zone? Will children occupy the facility? Ye IENo Is the building /structure in a Flood Plain? If yes, indicate the age range of the children who will occupy the facility: Click here to enter 9.10. Has the property been designated or been determined to be potentially eligible for designation as a local, state, or national historic site? if yes, please describe: ❑(Yes ®N o Click here to enter text. 9.11. Is the building /structure located on a Historic Site? 10yes ONO Is the building /structure located in a Historic District? Dyes ®No Is the building /structure in a Flood Zone? ❑Yes ®No Is the building /structure in a Flood Plain? ❑Yes ®No Does your agency have flood insurance? ❑;Yes ®No Will there be demolition required? ❑!Yes ®No 9.12. List and describe any known hazards (e.g., asbestos, storage tanks — underground /above ground): n/a 9.13. Will the project result in an expansion of an existing facility? I ❑ Yes I ® I No If yes, specify the size in square feet: I Existing size: I I Addition size: 111 CDBG APPLICATION I PAGE 16 2015 -04 -21 Agenda Packet Page 401 9.14. The questions below ask about zoning. If zoning information is not known, contact the City of Chula Vista's Development Services Department at (619) 691 -5101 to request assistance. What is the project structure type? ® Residential i❑ Commercial ❑' Public facility ❑ Public right -of -way What is the current zoning of the project site? Clid< here to enter text. Is the project site zoned correctly for the proposed activity? ® Yes I ❑', No If no, provide below an explanation of efforts and a timetable to change the zoning or obtain a variance: Click here to enter text. 9.15. Does the project require temporary /permanent relocation of occupants? I ❑',Yes I ❑No If yes, this project is subject to the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Describe the relocation plans, including timetable and notifications to occupants. List how many of the occupied units are: (a) owner - occupied; (b) renter- occupied; or (c) businesses. Indicate whether temporary and /or permanent displacement is required. [NOTE: This will be for site information only. Relocation activities will not be eligible for funding with Fiscal Year 2013 -2014 CDBG funds.] Relocation of occupants has never been necessary. However, our agency will adhere to federal URA requirements should relocation be deemed necessary as project activities are implemented. 9.16. Federal regulations require that all facilities and /or services assisted with CDBG funds be accessible to the disabled. Accessibility includes such things as: entrance romps, parking with universal logo signage, grab bars around commodes and showers, top of toilet seats that meet required height from the floor, drain lines under lavatory sink either wrapped or insulated, space for wheelchair maneuverability, accessible water fountains, access between floors (elevators, ramps, lifts), and other improvements needed to assure full access to funded facilities /programs, including serving the blind and deaf. Describe below whether the project currently meets ADA standards for accessibility by the disabled if not, describe the accessibility problems and methods to be utilized to address the problems, including funding and timetable. NOTE. The project site must first be fully ADA - compliant before other construction activities can be implemented with CDBG funding. n/a 9.17. For Public Facility Improvements, what are the hours of operation (days of the week and hours of operation? n/a C®BG APPLICAMN I [SAGE 17 2015 -04 -21 Agenda Packet Page 402 44 44 CITY OF CHULA VISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: HOUSING SERVICES Project Description: Specific Use of Chula Vista Funding: Target Population Program Total Budget: Funding Request: Funds are used to cover staff costs associated with projects and programs funded through the HOME program. Examples of services provided include the following: Energy auditing, preparation of work specifications, reviewing of applications, loan processing, inspections, tenant selection, and assisting owners, tenants, contractors, and other entities participating or seeking to participate in housing projects assisted with the HOME program. Salaries /Benefits Households. $50,000 $50,000 Proposed Number to Serve: Not applicable to non - service related activities. JIL C. V. Cost per Client: Not applicable. Prior Year Funding: FUNDING RECOMMENDED: $50,000 $50,000 2015 -04 -21 Agenda Packet Page 403 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: SECTION 108 PAYMENT Project Description: Funds will be used for the debt service payment of the $9.5million Section 108 Loan which was received in 2007 for the Castlepark Infrastructure Program. The project consisted of completion of 11 new streets, including: sidewalks, curbs, gutters, lighting and signage. This represents year eight of the twenty year term loan. Specific Use of Chula Vista Debt service payment. Funding: Target Population: Not applicable. Proposed Number to Serve: Program Total Budget: $758,243 C. V. Cost per Client: Funding Request: $758243 Prior Year Funding: FUNDING RECOMMENDED: Not applicable. Not applicable. $756,715 $758,243 2015 -04 -21 Agenda Packet Page 404 09/29/2008 10:25 212 - 815 -0162 BIhIY PAGE 02/02 HUD 108 CONSOLIDATED AMORTI7ATlON SCHEDULE FOR SERIES: 2008 -A BORROWER; CHULA VISTA, CA NOTE NUNIErmR: B- 05 -MC -06 -0540 AMOUNT OF NOTE= $9,500,000 NOTE DATE: 61121200$ 21112009 _ _ $ 287,032.73 $...' . -- S. - - -- 287,032.73 S 50 .9,0,000 811/2009 $ 225,61.5.25 `"n _ _-- 87 000 0 _- 287.000,06" _ -_ S. 512,69525 5 9,218,p00 2/112010 _S 221,855.58 $ _ $ .. 221,855.55 " 9,213,000_ 811/2010 $. 221,855.55 $ 302,000.00 $ 523.855.55 $ w 8,911,000 2/112011 $ 217,152,45 S - S 217.169.45 $ 8,911,000 w_ _ 81112011 ~ 21M012 2 S 217.159..5 211,707.05 S $ . �_ 317,000.00 $ $ T 534,159AS 211,707.05 S $ 6,594.200 8,5941000 81f/2012 ..21112013 9 S 211,707.05 205,365.85 $ $. ...332,000.0_0 _ - S .. S ~ 543,707.05 205,365.85 $. $.. 8,262,000 8.2.62,000 81112013 9.!112014 S S 2051365,85 198,385.85 $ $ 349.1700.00 .. ..' 8 S —S 654.465.85 198,386.85 $ $ _ 71913,000 7,913,000 _ 81112014 s 196,385.85. $ � 367.000.0¢ 565,385185 $. - 7,546,000 a S 190,788.95 692,000.00 S 7$0,2 „36.20 100,788.96 $ 7,546.000 _21112015 2/1/2016 $ 190.788,95 182,453.70 $ $ 385.000,00 S $ 575,788.95 182,453.70 T_ $ 5 7.161,000 7,161, qq 81112016 $ 182,453.70 $ . . 404,000.00 $ .. 586,453.70 $ 6,757 000 211/2017 $ . ..173,404.10 S - S $ 173.404.10 $ ... 6,757,000 811/2017 S 173,404_.10 $......425,000.00 $ ... 596 ?0410 $ 6,332,000 21112018 _.. n 193,714.10 $ . $ .. 163,714.10 $ 6,332,000 9/112048 $ 163,714.10 S .. 446,90D.00 S ..609,714.10 $ 518561000 2.112019 $ 153,411.50 $ - 3. . .153,411.50 $ 5,886,000 811/2019 $ 153,411.50 $ 468.000.00 $. 021,411.50 $. 5,418,000 _ 7J112020 8/1/2020 — _ S $_ 142.015.70 142, 01530 S . .492.000.00 S S 142,015.70 634.015.70 fi $ 5,418,000 4 926,090 _ 211/2021 $ 129,814,10 �- .. $ 129,814.10 S 4,926,000 8/112021 $ 129 814.10 $ . 516 000.40 6$5,81410 S 4,490,000 211/2022 8/1/2022 S - $ 116,78.5.10 116,785.10 5 S . - . 542,000.00 S. S ..116,785,10 658,785.10 $ 4,410,DR0 3,868,000 2!1!2023 5 102,$8.80 $ " $ ,882,80 ,102 9. S . 3,S6B3,868.000 00 $1112023 _- S 102,882.80 S 569,000.00 5 —_ _ 671,882.80 S . 31299,000 2111202.4 $ 88,117.25 $ - $ - 88,117.25 - $ 3,289,000 8/1/2024 S 88,117.25 S 597,000.00 S - 685,117.2 » � 2,702,000 2/112025 $ 72446.00 S - S 72,448,00 T' $ 1,702,000 8/112026 a^ 72,446.00 627,000.00 S 699,446.00 $ . 2,075,000 2111202 6 _ 55,830.50 _ ' S 2,075,000 86112426 $ 55,830-60 S 659 000.00 $ ^ 714,830.50 --- •3$,2$5.20_- - $ 1,416,000 211120 27 38,235.20 $ - $ 1.416,000 8/112027 a 38,235.2_0_ S 692,000.00 S 7$0,2 „36.20 S 724.000 2/112028 T S 19,620.44 ..� - $ . 19,62p,40 S 724,000 8/112028 $ 19.620.40 $ 724 000.00 $ .. 743,620. ,00 5 _ TOTAL: AD S 5,880,634 -28 $ 91500.000.00 S 15,380,634.26 2015 -04 -21 Agenda Packet Page 405 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: HOME PROGRAM ADMINISTRATION & PLANNING Project Description: Funds will be used for the staff costs associated with the management and administration of Chula Vista's HOME program. This includes preparation of the required planning documents, regulatory compliance, contract oversight of the partnering agencies, environmental reviews and fiscal management. Specific Use of Chula Vista Salaries /Benefits Funding: Target Population: Not applicable. Proposed Number AM to Serve: Program Total Budget: $57,183 C. V. Cost per Client: Funding Request: $57,183 Prior Year Funding: FUNDING RECOMMENDED: Not applicable to administrative functions. Not applicable. $63,112 $57,183 2015 -04 -21 Agenda Packet Page 406 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: PRODUCTION OF AFFORDABLE HOUSING Project Description: HOME funds will be set aside to provide financial assistance to an affordable housing developer for the future development of multifamily rental units for very low to low- income households in the City. Specific Use of Chula Vista Construction costs. Funding: Target Population: Households Proposed Number =Nano m to Serve: Program Total Budget: Unknown at this time. C. V. Cost per Client: Funding Request: $800,000 Prior Year Funding: FUNDING RECOMMENDED: To be determined. To be determined. $0 $800,000 2015 -04 -21 Agenda Packet Page 407 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: ESG PROGRAM ADMINISTRATION & PLANNING Project Description: Funds will be used for the staff costs associated with the management and administration of Chula Vista's ESG program. This includes preparation of the required planning documents, regulatory compliance, contract oversight of the partnering agencies, environmental reviews and fiscal management. Specific Use of Chula Vista Salaries /Benefits and Supplies Funding: Target Population: Not applicable. Proposed Number AM to Serve: Program Total Budget: $11,495 C. V. Cost per Client: Funding Request: $11,495 Prior Year Funding: FUNDING RECOMMENDED: Not applicable to administrative functions. Not applicable. (Cost is based on funding requested. Number of clients subject to change) $10,642 $11,495 2015 -04 -21 Agenda Packet Page 408 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: SOUTH BAY COMMUNITY SERVICES PROGRAM /PROJECT: CASA NUEVA VIDA I Project Description: SBCS' Casa Nueva Vida I offers the only permanent short -term shelter /housing program for homeless families (with children) in the South Bay region, including victims of domestic violence. Staff utilize a comprehensive strengths -based assessment, after which together with clients they develop an individualized treatment plan, to include any number of services including case management, counseling, employment assistance, childcare, etc., so each client can work to re- establish a self- sufficient lifestyle free from homelessness. Specific Use of Chula Vista Salaries /Benefits and Supplies Funding: Target Population: Persons Proposed Number Program Total Budget: Funding Request: Staff Notes: to Serve: $473,929 C. V. Cost per Client: $63,777 Prior Year Funding: FUNDING RECOMMENDED: .Q $697 (Cost is based on funding requested. Number of clients subject to change) $68,277 $62,777 2015 -04 -21 Agenda Packet Page 409 DUE DATE: February 5, 2015 RECEIVED BY CITY ON: BY (CITY STAFF NAME): EMERGENCY SOLUTIONS GRANT (ESG) PROGRAM aw oF GRANT APPLICATION CHULA VISTA INTRODUCTION: This application will help City staff and officials make a decision regarding the funding of your project through the Emergency Solutions Grant (ESG) program. It will be used for the preliminary review of your funding request only. Completion and submission of this application does not obligate the City of Chula Vista to allocate ESG funds to your activity. FINAL ALLOCATION OF ESG FUNDS IS BY CITY COUNCIL ACTION ONLY. Please be advised that ESG Contracts allow for a one -year contract term and are subject to City Council approval. NOTE: Please keep your answers brief and contained within the space provided. In the event that additional information is needed, you will be contacted by ESG program staff. Unsolicited information will not be forwarded to the City Council. Section 1. General Application Information Project Name: Casa Nueva Vida I Applicant Name South Bay Community Services Applicant Contact: Kathryn Lembo, President and CEO Applicant Address: 430 F Street, Chula Vista, CA 91910 Phone Number: (619) 420 -3620 Fax Number: (619) 420 -8722 E -Mail Address: klembo@csbcs.org Federal Tax ID: 95- 2693142 Business License No.: 068557 DUNS #: 113407779 Business licenses are available at no cost to non - profit agencies The location of the facility where this program is operated requires a Conditional Use Permit (CUP) ❑ If the facility is located in an area that requires a Conditional Use Permit (CUP), please attach a copy. Application will not be considered complete without including a copy. ESG Funds Requested: $63,777 For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 1 2015 -2016 ESG Application - Page 1 Due February 5 2015 Page 410 Type of Organization (please check one) 501(c)(3) registered non - profit Date of certificate: September 1972 Not currently registered as non - profit Government Entity Non - profit status applied for For - Profit Organization In Other Organization Characteristics (check all that apply) Faith -Based Organization Requested for HUD statistical purposes only. Response does not affect funding decision. Institution of higher education Have you previously received ESG funding from the City of Chula Vista? Is the primary purpose of your proposed program any of the following? (Please check all that apply). Help prevent Homelessness ® Help those with HIV /AIDS ❑ Help the homeless Primarily help persons with disabilities ❑ For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 2 ■0 L" 2015 -2016 ESG Application - Page 2 Due February 5, 2015 Page 411 SBCS' Casa Nueva Vida I offers the only permanent short -term shelter /housing program for homeless families (with children) in the South Bay region, including victims of domestic violence. Staff utilize a comprehensive strengths -based assessment, after which together with clients they develop an individualized treatment plan, to include any number of services including case management, counseling, employment assistance, childcare, etc. so each client can work to re- establish a self - sufficient lifestyle free from homelessness. With the current economy we have seen an increase in housing needs and over the past year, SBCS was forced to refuse 4,915 individuals in need of shelter because Casa Nueva Vida I was full. Without supportive housing programs like Casa Nueva Vida, more individuals would be forced to live on the streets. Casa Nueva Vida emergency shelter program includes the following services and activities: • Emergency housing for homeless families; • Strengths -based assessments and treatment plan development; • On -going case management and support for homeless families; • Access to emergency food, clothing, and transportation support; • Individual and group counseling; • Substance abuse prevention and intervention services; • Employment assistance and financial literacy classes and services; • Connection to advocacy and community resources; • Childcare while participating in services; and • Specialized preschool and school readiness services for children 0 -5 in SBCS' Mi Escuelita Preschool. What specific community needs or issues is your proposed Casa Nueva Vida I responds to the needs of homeless families in the community. These needs are increasing due to the current economic climate and lack of affordable housing in the area: in FY 13 -14 4,915 individuals were turned away from the shelter because we were full. Without programs like Casa Nueva Vida I these families would be forced to live on the streets. Briefly describe your organization's experience with implementing the proposed program. SBCS has successfully operated the Casa Nueva Vida I Shelter Program since 1993. The most frequent reasons cited by those seeking shelter include domestic violence, lack of affordable housing, exacerbation of other problems due to substance abuse, job loss, loss of home and lack of income and job skills. We address these issues with the families in our program, and in FY 13 -14 had 80% of our clients graduate to safe, stable housing (compared to the 30% National Average). What is the service area for the proposed possible. Please be as specific as The Casa Nueva Vida I Shelter Program focuses on homeless families in the South Bay with the majority within the City of Chula Vista. For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 2015 -2016 ESG Application - Page 3 Due February 5, 2015 Page 412 SBCS has received CDBG funding from the City since 1999, and currently manages over 60 different Federal, State and local contracts, all of which are operating successfully without any findings or default. SBCS has an excellent track record of developing, implementing, and sustaining programming in response to community needs, and with continued ESG funding Casa Nueva Vida I will continue to touch the lives of the homeless within Chula Vista. SBCS has received CDBG funding from the City of Chula Vista since 1999, and leverages funding from a variety of sources, and utilizes volunteers for program support. The ESG funding is less than 14% of the total cost of operating the shelter — other funds come from the federal government, State and private donations. SBCS works closely with the Chula Vista Police Department, the District Attorney's Office, Child Welfare Services, the region's hospitals and clinics, Family Resource Centers operated by the Community Collaboratives, school districts, Legal Aid of San Diego and other local organizations like the Regional Taskforce on the Homeless and the Homeless Advocacy Coalition in order to respond to the needs of homeless families. Board of bireaors- if y6ur organization has BOARD MEMBER'S NAME'- a board of directors, please list all mem be r "OCCUPATION s. YEARS'ON BOARD; Ceanne Guerra Cox Communications 6 Sue Belmonte SD Daily Transcript 17 Anthony Perez Union Bank 4 Diane Mueller Tucker Sadler Architects < 1 Diane Rose South County Economic Development Council 2 Dave Rowlands Retired 6 Nancy Kerwin CVESD 6 Fran Muncey The Galley at the Marina 9 Charles Moore Retired 21 For assistance with this application, please call (619) 476 -5375 2015 -2016 ESG Application - Page 4 Due February 5, 2015 2015 -04 -21 Agenda Packet Page 413 4 OBJECTIVE (check one) OUTCOME (check one) 1. Create a suitable living environment ® 1. Availability /Accessibility ❑ 2. Provide decent affordable housing ❑ 2. Affordability ❑ 3. Create economic opportunity ❑ 3. Sustainability Objectives: 1. Creating suitable living environments relates to activities that are designed to benefit communities, families, or individuals by addressing issues in their living environment (i.e., crime prevention, literacy, child care, elderly services). 2. Providing decent housing focuses on housing activities whose purpose is to meet individual family or community housing needs. 3. Creating economic opportunities applies to activities related to economic development, commercial revitalization, or job creation. For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 5 Outcomes: 1. Availability /Accessibility applies to activities that make services, infrastructure, public services, public facilities, housing, or shelter available or accessible to low- and moderate - income people, including persons with disabilities. 2. Affordability applies to activities that provide affordability in a variety of ways to low- and moderate - income people. Affordability is an appropriate objective whenever an activity is lowering the cost, improving the quality, or increasing the affordability of a product or service to benefit a low- income household. 3. Sustainability applies to activities that are aimed at improving communities or neighborhoods, helping to make them viable by providing benefit to persons of low - and moderate- income or by removing or eliminating slums or blighted areas. 2015 -2016 ESG Application - Page 5 Due February 5, 2015 Page 414 The overall program goal is to provide emergency housing with supportive services to low- income, homeless families so that each client can work toward self - sufficiency and transition to safe and stable housing. The program will be evaluated based on the successful completion of the following objectives: • Provide emergency shelter for 90 persons /families while they work toward self - sufficiency; (CDBG funds pay for approximately 13% of shelter services to persons /families, or 13% of the total 87 beds (11 beds)); • Provide babysitting for homeless clients participating in groups, employment development and other program activities; • Provide homeless families with food, clothing, and other items necessary for program success; and • Provide 100% of clients with access to case management and mental health /counseling services. For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 6 2015 -2016 ESG Application - Page 6 Due February 5, 2015 Page 415 Section 5 Program Flnan;c>lal;lnformation; 280,211 298,632 299,555 tables Using the below 63% .- - A B c Income:, Current = Fiscal Year Rroposed Budget 70,698 70,698 0% 15% " 2014- 2015 1u1Y1,.2015 -June 30, 2016; %;Change Other (insurance, audits, 79,942 103,676 103,676 PRIVATE SUPPORT 22% etc.) Contributions $0.00 $0.00 $0.00 $ 473,006.00 $ 473,929.00 'r Grants 15,000 40,000 40,000 0% 6% Fundraising 99,965 110,000 110,000 0% 24% Other $0.00 $0.00 $0.00 Column A is the Audited, or most recently completed 12 -month period. Column D represents the percent change from Column B to Column C ((C- B) /B). Explain changes greater than 15% under comments. Subtotal $114,965.00 $150,000.00 $150,000.00 0% GOVERNMENT Federal 105,892 104,277 105,200 .89% 23% State 204,819 218,729 218,729 0% 47% Local $0.00 $0.00 $0.00 Subtotal $310,711.00 $323,006.00 $323,929.00 .89% OTHER REVENUE Membership Dues $0.00 $0.00 $0.00 Program Fees $0.00 $0.00 $0.00 Other $0.00 $0.00 $0.00 Subtotal $ 0.00 $ 0.00 $ 0.00 TOTAL REVENUE $425,676.00 $473,006.00 $473,929.00 ! 100% Column A is the Audited, or most recently completed 12 -month period. Column D represents the percent change from Column B to Column C ((C- B) /B). Explain changes greater than 15% under comments. Column E represents the percent of total budgeted for Column C. Personnel (salaries, 280,211 298,632 299,555 .31% 63% benefits, taxes, etc.) Capital (equipment, supplies, services, 65,523 70,698 70,698 0% 15% utilities, etc, Other (insurance, audits, 79,942 103,676 103,676 0% 22% etc.) TOTAL EXPENSES $ 425,676.00 $ 473,006.00 $ 473,929.00 'r .31% 100% Surplus (or Deficit) of $ 0.00 $ 0.00 $ 0.00 Total Support & Revenue Other Expenses $0.00 $0.00 $0.00 Column A is the Audited, or most recently completed 12 -month period. Column D represents the percent change from Column B to Column C ((C- B) /B). Explain changes greater than 15% under comments. Column E represents the percent of total budgeted for Column C. For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 7 2015 -2016 ESG Application - Page 7 Due February 5, 2015 Page 416 For assistance with this application, please call (619) 476 -5375 2015 -2016 ESG Application - Page 8 Due February 5, 2015 2015 -04 -21 Agenda Packet Page 417 Budget Line Item Proposed Chula Vista ESG Share Other Sources Total Costs Salaries 25,355 214,289 $239,644.00 Fringe benefits (FICA, SUI, etc.) 8,452 51,459 $59,911.00 Space Rental $0.00 $0.00 $ 0.00 Utilities 10,773 5,172 $15,945.00 Insurance (general liability, directors and officers, worker's comp., automotive, etc.) 3,596 3,700 $7,296.00 ' Consultant Services $0.00 5,000 $5,000.00 Travel $0.00 1,200 $1,200.00 Supplies 2,500 37,445 $39,945.00 Equipment $0.00 $0.00 $ 0.00 Client Services (describe under comments) 3,500 6,500 $10,000.00 Other Expenses (describe under comments) 9,601 85,387 $94,988.00 Client Services is for food purchase for the shelter clients. Other Expenses include repairs and maintenance and telephone expense. Funding Sources for Proposed Project: List all additional funds to be provided by Other Sources. Note: Indicate if the other sources have been awarded and the date the funds will be available. I Mal 01 • i i 1 i • For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet i 2015 -2016 ESG Application - Page 9 Due February 5, 2015 Page 418 Actvit Services: <, , ` . ' ; Y Essential 0 erations .:p , , �- Homeless;;;: , , . , Services ::, ' "(excluding Staff) (Staff Cots)'; - Prevention Resident Manager $0.00 $0.00 9,636 $0.00 Maintenance Staff $0.00 $0.00 24,171 $0.00 Insurance $0.00 3,596 $0.00 $0.00 Utilities $0.00 10,773 $0.00 $0.00 Telephone $0.00 2,101 $0.00 $0.00 Repairs and Maintenance $0.00 7,500 $0.00 $0.00 Food $0.00 3,500 $0.00 $0.00 Program Expense $0.00 2,500 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL REQUEST $ 0.00 $29,970.00 $33,807.00 $ 0.00 For assistance with this application, please call (619) 476 -5375 2015 -04 -21 Agenda Packet 10 2015 -2016 ESG Application - Page 10 Due February 5, 2015 Page 419 CITY OF CHULAVISTA HOUSING DIVISION APPLICANT: CITY OF CHULA VISTA - DSD HOUSING DIVISION PROGRAM /PROJECT: RAPID REHOUSING PROGRAM AND HMIS Project Description: HPRP is a rental assistance program designed to help prevent and end homelessness by paying a portion a participants rent; up to a maximum of $1,000 per month and up to a maximum of $1,000 for the security deposit. The tenant's portion of the rent is flexible based on their current income. Qualifying apartments must be in the City of Chula Vista and under Fair Market Rent. Apartment size is determined by family size. SBCS will also administer the subcontract for the Homeless Management Information System (HMIS), which is a local information technology system used to collect client -level data and data on the provision of housing and services to homeless individuals and families and persons at risk of homelessness. Specific Use of Chula Vista Direct financial assistance and contractual services. Funding: Target Population: Households Proposed Number to Serve: Program Total Budget: $78,998 C. V. Cost per Client: Funding Request: $85,661 Prior Year Funding: FUNDING RECOMMENDED: 5 $15,799.60 (Cost is based on funding requested. Number of clients subject to change) $69,480 2015 -04 -21 Agenda Packet Page 420 U.S. Department of Housing and Urban Development Federal Grant Programs (CDBG I HOME I ESG) 2015/2016 FUNDING APPLICATION REQUESTS AND RECOMMENDATIONS CDBG Administration 1 DSD Housing Division CDBG Administration $ 316,865 $ 357,588 $ 357,588 2 DSD Housing Division Fair Housing Services $ 35,000 $ 35,000 $ 35,000 TOTAL $ 392,588 $ 392,588 CDBG Public Services 3 C.V. Community Collaborative F.R.C. Emergency and Basic Services $ 39,312 $ 39,312 $ 39,312 4 San Diego Food Bank Food 4 Kids Backpack Program $ 15,000 $ 20,000 $ 15,000 5 Meals on Wheels Home Delivered Meals for Seniors $ 12,000 $ 12,000 $ 12,000 6 South Bay Community Services South Bay Food Program $ 10,000 $ 15,000 $ 10,000 7 Interfaith Shelter Network Rotational Shelter Network $ 11,000 $ 11,000 $ 11,000 8 Family Health Centers of San Diego KidCare Express Mobile Medical Unit $ 13,600 $ 30,000 $ 27,000 9 South Bay Community Services Family Violence Treatment Program $ 39,000 $ 39,000 $ 39,000 10 South Bay Community Services At -Risk and Homeless Youth Svcs. $ 39,550 $ 39,550 $ 39,550 11 Recreation Department Therapeutic Program $ 20,100 $ 20,100 $ 20,100 12 Recreation Department Norman Park Senior Center Services $ 30,000 $ 41,013 $ 30,000 TOTAL I $ 266,975 I $ 242,962 CDBG Capital Improvement Projects and Community Development 13 Public Works Department Moss Street Sidewalk Installation $ $ 543,160 $ 468,292 14 Family Health Centers of San Diego Rice Elementary Fire Hydrant Project $ $ 20,855 $ 20,855 15 Grid Alternatives C.V. Solar Affordable Homes Pgm. $ $ 30,000 $ 30,000 16 DSD Housing Division Housing Services $ 50,000 $ 50,000 $ 50,000 17 DSD Housing Division Section 108 Payment $ 756,715 $ 758,243 $ 758,243 TOTAL I $ 1,402,258 I $ 1,327,390 HOME Program 18 DSD Housing Division HOME Admin. & Planning $ 63,112 19 DSD Housing Division Production of Affordable Housing $ 800,000 $ $ 57,183 800,000 $ $ 57,183 800,000 TOTAL $ 857,183 $ 857,183 ESG P 20 DSD Housing Division ESG Admin. & Planning $ 10,642 $ 11,495 $ 11,495 21 South Bay Community Services Casa Nueva Vida 1 $ 68,277 $ 63,777 $ 62,777 22 DSD Housing Division Rapid ReHousing Program and HMIS $ 75,980 $ 78,998 $ 78,998 TOTAL 2015 -04 -21 Agenda Packet AttachmenQ 424 CITY OF CHULA VISTA File #: 15 -0047, Item #: 7. City of Chula Vista Staff Report CONSIDERATION OF APPROVAL OF FINANCIAL ASSISTANCE FOR A PROPOSED 123 -UNIT SENIOR AND 87 -UNIT MULTIFAMILY AFFORDABLE HOUSING DEVELOPMENT WITHIN THE MILLENIA MASTER PLANNED COMMUNITY A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING OF HEALTH AND SAFETY CODE SECTION 34176, [1] APPROVING TOTAL FINANCIAL ASSISTANCE OF $932,000; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED LOAN DOCUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA SENIOR AFFORDABLE APARTMENTS B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA [1] APPROVING DEFERRAL OF THE APPLICABLE PARKLAND ACQUISITION AND DEVELOPMENT, TRAFFIC SIGNAL, SALT CREEK SEWER BASIN, AND SEWER CAPACITY FEES, AND WAIVER OF THE RESIDENTIAL CONSTRUCTION TAX IN AN ESTIMATED AMOUNT OF $1,288,571; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE FEE DEFERRAL AGREEMENTS AND RELATED SECURITY INSTRUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA SENIOR AFFORDABLE APARTMENTS C. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING OF HEALTH AND SAFETY CODE SECTION 34176, [1] APPROVING TOTAL FINANCIAL ASSISTANCE OF $2,068,000; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED LOAN DOCUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA MULTIFAMILY AFFORDABLE APARTMENTS D. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA [1] APPROVING DEFERRAL OF THE APPLICABLE PARKLAND ACQUISITION AND DEVELOPMENT FEE, TRAFFIC SIGNAL, SALT CREEK SEWER BASIN, AND SEWER CAPACITY FEES, AND WAIVER OF THE RESIDENTIAL CONSTRUCTION TAX IN THE TOTAL ESTIMATED AMOUNT OF $911,429; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE FEE DEFERRAL AGREEMENTS AND RELATED SECURITY INSTRUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA MULTIFAMILY AFFORDABLE APARTMENTS E. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE EASTERN URBAN CENTER AFFORDABLE HOUSING PROGRAM City of Chula Vista Page 1 of 11 Printed on 4/16/2015 2015 -04 -21 Agenda Packet powered by Leg age 422 File #: 15 -0047, Item #: 7. TO FACILITATE THE DEVELOPMENT OF LOW- AND MODERATE - INCOME HOUSING F. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE AGREEMENT REGARDING CONSTRUCTION OF PARKS IN A PORTION OF OTAY RANCH EASTERN URBAN CENTER RECOMMENDED ACTION Council conduct the public hearing; Council /Authority adopt resolutions A and C; and Council adopt resolutions B, D, E and F. SUMMARY Chelsea Investment Corporation and Millenia Real Estate Group have proposed the development and construction of a 123 -unit and an 87 -unit affordable housing development for low income senior and family households, respectively, known as Millenia Senior and Multifamily Affordable Apartments ( "Projects "). The Projects are located near the southwest corner of Birch Road and Eastlake Parkway within the Otay Ranch Eastern Urban Center (EUC and also known as Millenia) master planned community. On December 14, 2014, the Housing Authority expressed its intent to issue a maximum of $38 million in tax exempt obligations. Additional financial assistance is still needed. Chelsea Investment Corporation is requesting that City Council and Housing Authority consider $3 million in available HOME and other Housing Asset Funds and $2.2 million from the deferral and waiver of certain City fees and taxes and amendments to the Eastern Urban Center Comprehensive Affordable Housing Program and Agreement regarding Construction of Parks to facilitate the development of the Projects. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed projects for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed projects were adequately covered in a previously adopted Final Second Tier Environmental Impact Report, EIR 07- 01. Therefore, no further CEQA review or documentation is necessary. The City's federal Department of Housing and Urban Development funds will also be a source of financial assistance to the 87 -unit multifamily project. Therefore, as requested by the federal entitlement funds, the 87 -unit multifamily project must also be reviewed under the National Environmental Policy Act (NEPA). Funding of the loan to the 87 -unit multifamily project will be conditioned upon the completion of all required review under NEPA. BOARD /COMMISSION RECOMMENDATION On November 20, 2014, the Housing Advisory Commission voted to recommend the development of Millenia Senior and Multifamily Apartments as affordable rental communities and the issuance of tax exempt private activity bonds. DISCUSSION To facilitate and materially assist the housing industry in providing adequate and affordable shelter for all economic segments of the community and to provide a balance of housing opportunities for very low income, lower income, and senior households, the City of Chula Vista has adopted Chula Vista Municipal Code Section 19.90 - Affordable Housing Incentives consistent with Sections 65915 and 65917 of the California Government Code. The City and its Housing Authority, in its capacity as City of Chula Vista 2015 -04 -21 Agenda Packet Page 2 of 11 Printed on 4/16/2015 powered by LegistarT"^ Page 423 File #: 15 -0047, Item #: 7. the Successor Housing Entity within the meaning of Health and Safety Code section 34176; "Housing Authority ") has received a request, pursuant to CVMC 19.90.050, from Chelsea Investment Corporation to consider financial assistance of $5.2 million to support the construction of 123 units of senior and 87 units of multifamily rental housing within Otay Ranch Eastern Urban Center (now known as Millenia). The financial assistance will be provided to not -yet- formed limited partnerships of which Chelsea Investment Corporation will be a partner, for convenience those to -be- formed limited partnerships will be referred to herein as CIC or Applicant. Amendment to the Eastern Urban Center (EUC) Affordable Housing Program is requested to facilitate the development of the senior housing and moderate income housing. The Projects are proposed to satisfy the Balanced Communities Affordable Housing obligation as outlined within this document. On December 14, 2014, the Housing Authority expressed its intent to apply for and issue bonds for the Project. Additionally, the City Council approved the issuance, sale and delivery of multifamily housing revenue bonds by its Housing Authority. The Authority and Applicant will submit an application in May 2015 to both the California Debt Limit Allocation Committee ( CDLAC) and the California Tax Credit Allocation Committee (CTAC) for bonds and tax credits, respectively, to substantially finance the Projects. It is anticipated that the bonds and tax credits would cover a significant amount (68 %) of the estimated cost of $59.2 million ($282,120 per unit). The balance of needed funds to finance the Projects are proposed to be provided by City and Housing Authority subsidies, other contributions and a deferred developer fee. CIC is requesting that the City of Chula Vista and its Housing Authority approve total financial assistance in an amount not to exceed $5.2 million. Approval of the financial assistance is necessary for application to CDLAC and CTAC. The Applicant Chelsea Investment Corporation (CIC) has developed several projects in Chula Vista, primarily in eastern Chula Vista, to satisfy various developers' Balanced Communities Affordable Housing obligations (Teresina Apartments, Rancho Buena Vista Apartments, Villa Serena and The Landings I and II). CIC has over 6,300 housing units in its portfolio. The company has a strong and experienced team of professionals. CIC has successfully managed low income housing units for over 30 years. CIC is qualified and has demonstrated an ongoing desire and commitment to partner with the City in the development of another affordable housing project. The Proposed Project and Benefits The Millenia Affordable Housing developments will be built within the Otay Ranch Millenia master planned community of Chula Vista. As the urban heart of Otay Ranch, Millenia will contain the largest concentration of retail, employment, residential, civic and cultural uses. The Project sites are located near the southwest corner of Birch Road and Eastlake Parkway (Exhibit 1 - Locator Map). The location will provide future residents an ideal location, with easy access to employment and education opportunities, neighborhood services within Millenia and the other adjacent neighborhoods and direct access to public transportation. The site is located along the proposed Bus Rapid Transit line and within walking distance to neighborhood services and facilities. It is within 1/3 of a mile of Otay Ranch Town Center, a grocery store, Chula Vista High Tech High and the University /Innovation District. The Project site supports a healthy living environment with its City of Chula Vista 2015 -04 -21 Agenda Packet Page 3 of 11 Printed on 4/16/2015 powered by LegistarT"^ Page 424 File #: 15 -0047, Item #: 7. walkability. The Projects will consist of 5 -story buildings surrounding a parking structure and configured as stacked flat units. 123 units will be offered as one and two - bedroom units for seniors and 87 one to three bedroom units for families. All 210 units will be available on a rent restricted basis to households whose income is at or below 50 -60 percent ( %) of the Area Median Income (AMI) as determined by the U.S. Department of Housing and Urban Development (HUD). The project will be affordable for 55 -years and guarantees the availability of such housing and services for the long term. With affordable rents guaranteed, the financial strain on working families and limited income seniors is alleviated. These Projects will provide a balance of housing opportunities and fulfill a need in Chula Vista for rental housing for seniors and families, particularly in the neighborhoods east of Interstate 805, as outlined in the City of Chula Vista Housing Element (2013- 2020). Income and Rent Restrictions All units, except for the managers' units, will be restricted and available for occupancy by persons or families whose income does not exceed 30 to 60 percent of the area median income (AMI) for the San Diego Primary Metropolitan Statistical Area. The most restrictive rent and income limits of the applicable funding source is applied to the Projects for a period not less than fifty -five (55) years and ensures long term affordability. The income and rent restrictions are to be incorporated into the Regulatory Agreements, which will be recorded against the properties (Exhibit 2 - Income Limits and Rents). Compliance with the income and rent restrictions will be subject annually to a regulatory audit and annual tax credit certification. Compliance with strict property management policies and procedures will ensure that income and rent restrictions will be maintained for the full 55 -year compliance period, and will bind all subsequent owners of the Projects, so that the commitment remains in force regardless of ownership. Affordable Housing Financing Financing and development of the Projects are proposed as joint private - public partnerships. With rents restricted at the affordable levels for the 55 -year time period, the net operating income is insufficient to support a loan large enough to cover all the project costs. The Housing Authority of the City of Chula Vista has expressed its intent to issue private placement bonds to support the majority of the estimated $59.2 million cost of constructing both projects (see Exhibit 3). Approximate costs per unit are $249,258 per senior unit and $221,015 per family unit. The total permanent bond loans are estimated at approximately $15 million. CIC will apply for approximately $25.2 million in Low Income Housing Tax Credits. City of Chula Vista Page 4 of 11 Printed on 4/16/2015 2015 -04 -21 Agenda Packet Page 425 File #: 15 -0047, Item #: 7. Table 1: Financina The permanent bonds and tax credits would cover over 68 percent of the estimated cost. To close the financing gap, CIC has requested direct financial assistance of $3,000,000 from the City's and Housing Authority's available Low and Moderate Income Housing Asset Fund (the "Housing Asset Fund ") balance. These funds would be used to restrict all 210 units of both projects. This equates to an average per unit subsidy of $14,286 per unit. To further assist the Projects, the City Council will be asked to consider the deferral and /or waiver of the development charges in a total estimated amount of $2,200,000, as allowed by the City's Municipal Code for affordable housing and economic hardship (see Exhibit 4). Project Feasibility Staff has reviewed the proposal and financial pro forma. The estimated project costs are consistent with industry standards and comparable affordable housing developments within the San Diego Region in today's market (see Exhibit 5). Financial assistance and the waiver /deferral of fees are necessary to provide for affordable rents and to achieve lower development costs. The Projects cannot be built without the assistance requested. As proposed, financial assistance for the Projects equate to an average of $14,286 per unit and would be able to leverage $11 in private investment for each $1 of our local resources. The City's financial assistance is necessary to demonstrate local commitment and leveraging of local funds and secure both bond and tax credit financing. Available Housing Funds Direct financial assistance of $3,000,000 is recommended from the City's HOME and the Balanced Communities funds and the Housing Authority's Housing Asset Funds. In accordance with HUD requirements, the City must also commit $300,000 of its HOME funds to an eligible housing project by June 30, 2015. With no current plans for the commitment of HOME funds to an eligible project and the approaching deadlines, funding of this project would assist the City in meeting the allocation and expenditure requirements of the HUD funds. It is also recommended to commit the City's 2015/2016 HOME funds. Existing funds are also available from in lieu fees collected under the City's Balanced Communities policy and as a result of loan repayments on existing Housing Authority's (in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34167) loans to other affordable housing projects. Fee Deferrals and Waivers With the demise of Redevelopment and shrinking federal HOME funds available for the development City of Chula Vista 2015 -04 -21 Agenda Packet Page 5 of 11 Printed on 4116/2015 powered by LegistarT"^ Page 426 Senior Housing 8 092 239 13,349,269 9,965,071 31 406 579 Famil Housing 7,0 06 916 11,841,098 8,999,929 27 847 943 TOTAL $ 15,099,155 $ 25,190,367 $ 18 965 000 $ 59,254,522 The permanent bonds and tax credits would cover over 68 percent of the estimated cost. To close the financing gap, CIC has requested direct financial assistance of $3,000,000 from the City's and Housing Authority's available Low and Moderate Income Housing Asset Fund (the "Housing Asset Fund ") balance. These funds would be used to restrict all 210 units of both projects. This equates to an average per unit subsidy of $14,286 per unit. To further assist the Projects, the City Council will be asked to consider the deferral and /or waiver of the development charges in a total estimated amount of $2,200,000, as allowed by the City's Municipal Code for affordable housing and economic hardship (see Exhibit 4). Project Feasibility Staff has reviewed the proposal and financial pro forma. The estimated project costs are consistent with industry standards and comparable affordable housing developments within the San Diego Region in today's market (see Exhibit 5). Financial assistance and the waiver /deferral of fees are necessary to provide for affordable rents and to achieve lower development costs. The Projects cannot be built without the assistance requested. As proposed, financial assistance for the Projects equate to an average of $14,286 per unit and would be able to leverage $11 in private investment for each $1 of our local resources. The City's financial assistance is necessary to demonstrate local commitment and leveraging of local funds and secure both bond and tax credit financing. Available Housing Funds Direct financial assistance of $3,000,000 is recommended from the City's HOME and the Balanced Communities funds and the Housing Authority's Housing Asset Funds. In accordance with HUD requirements, the City must also commit $300,000 of its HOME funds to an eligible housing project by June 30, 2015. With no current plans for the commitment of HOME funds to an eligible project and the approaching deadlines, funding of this project would assist the City in meeting the allocation and expenditure requirements of the HUD funds. It is also recommended to commit the City's 2015/2016 HOME funds. Existing funds are also available from in lieu fees collected under the City's Balanced Communities policy and as a result of loan repayments on existing Housing Authority's (in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34167) loans to other affordable housing projects. Fee Deferrals and Waivers With the demise of Redevelopment and shrinking federal HOME funds available for the development City of Chula Vista 2015 -04 -21 Agenda Packet Page 5 of 11 Printed on 4116/2015 powered by LegistarT"^ Page 426 File #: 15 -0047, Item #: 7. of affordable housing, the City has limited resources to encourage the provision of affordable housing to meet the demands of lower income households within the community. As provided by the City's Municipal Code and the Master Fee Schedule, the City Council may waive or defer certain fees and taxes to encourage affordable housing for lower income households or where the applicant may suffer a peculiar economic hardship. The Applicant is requesting the waiver of the Residential Construction Tax and deferral of the Parkland Acquisition and Development, Traffic Signal, Salt Creek Sewer Basin, and Sewer Capacity fees to financially assist the Projects (see Exhibit 4). If these charges were assessed, the additional costs would place a financial constraint to the Projects. The deferral /waiver of these charges is necessary to reduce the development costs and to make the Projects financially feasible. Staff is requesting that these charges be deferred /waived to ensure the Projects' construction for very low and low- income households. In accordance with CVMC Section 3.45.010(C), a public hearing before the waiving authority is required to consider the waiver or deferral of the Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees. A notice of this public hearing was published within the Star News. Notice of said public hearing was given to the Applicant, with no other parties requesting notices of the same. An existing agreement between the Millenia Real Estate Group and the City regarding the Construction of Parks and the deferred payment of In -Lieu Fees for certain projects within EUC was executed and recorded October 28, 2009 as Document No. 2009 - 0599389 of Official Records of the San Diego County Recorder (the "Parks Agreement "). As the developer of the affordable housing project, CIC will take responsibility for all payments associated with the project. An amendment to the Parks Agreement is proposed to transfer the obligation to pay the associated deferred park fees for the affordable housing projects to CIC. Financing Terms Assistance will be in the form of loans in an amount not to exceed $3,000,000 using City's HOME and Balanced Communities funds and Housing Authority Housing Asset Fund balances and $2,200,000 in waived /deferred development charges. The terms of the City /Housing Authority financial assistance, including the deferred fees ( "Fee Deferral "), are as follows: 1. Tenant income shall be certified at occupancy and each year thereafter. Compliance reports shall be submitted to the City on a semi - annual basis. 2. City HOME and Housing Authority loan repayments will be secured by Deeds of Trust and Promissory Notes in favor of the City and its Housing Authority and recorded against the Project properties. The City's and Housing Authority's loans will be junior to the City's Fee Deferral deed of trust. 3. A promissory note secured by a deed of trust will be recorded against each of the projects to secure payment of the deferred fees. The Fee Deferral deeds of trust will be subordinate to the bond financing and the deferred developer fees on each project. 4. The City's and Housing Authority's loan term shall be fifty -five (55) years. 5. The City's Fee Deferral term shall be fifteen (15) years. An extension of an additional 15 year City of Chula Vista Page 6 of 11 Printed on 4/16/2015 2015 -04 -21 Agenda Packet powered by Leg age 427 File #: 15 -0047, Item #: 7. deferral period may be granted by the City Manager or his designee, if necessary, for any remaining balance at the end of the first 15 year term. The extension shall be granted upon extension of the affordability covenants for an additional 15 year period. 6. The outstanding balances for the City's Fee Deferral and the City and Housing Authority loans shall all accrue simple interest at 3 percent per annum. Interest on the deferred fees shall begin to accrue as of the date of the agreement. 7. Payment of principal and interest on the City and Housing Authority loans and the City's Fee Deferral shall be made out of a fund equal to fifty percent (50 %) of the "Residual Receipts ", defined as the income which remains after the payment of the debt service on the permanent loan, payment on subordinate junior bonds, payment of the deferred developer fee, and reasonable operating expenses. Payments made by CIC from residual receipts will be allocated first to repayment of the deferred fees, until paid in full. Upon the extension of the initial Fee Deferral term, payment of the deferred fees shall be amortized over the 15 year extended term with payments made on an annual basis. 8. Applicant will be required to operate the Project consistent with the Regulatory Agreement required by the Project's bond and tax credit financing, the covenants imposed by the Loan Agreement, the Affordable Housing Agreement and any other project requirements. The City and Housing Authority assistance is based upon the assumptions presented by the Applicant. The City and Housing Authority assistance is a maximum level of participation. Once the Project has obtained its primary financing of bonds and tax credits, the City and its Housing Authority will execute and record the loan agreements, all associated loan documents, Fee Deferral Agreements, and the related security documents, with terms reviewed by the City Attorney's office and satisfactory to the City. City /Housing Authority Risks and Mitigation Measures To assist with the development costs of the Projects, the City and its Housing Authority, will be providing Applicant with a total of $5,200,000 in financial assistance in the form of $3 million in loans and $2.2 million in deferred /waived development charges. There are associated risks in loan transactions which the City and its Housing Authority needs to be cognizant and measures to be incorporated into the transaction to reduce these risks: 1. No Repayment of the City /Housing Authority Loans and City Fee Deferral Repayment of the loans and the deferred fees will be made from the residual receipts, which is the amount left over after all expenses are deducted from the income received. It is possible that the City and its Housing Authority will not receive total repayment of the loans and deferred fees. Mitigation: In evaluating a proposed project, staff evaluates the applicant, development team and the proposed owner /borrowing entity for their experience, expertise and capacity to adequately develop and manage the project and the project's financial feasibility, including development costs, debt structure, sources and uses, and operating proforma. Likelihood of success of the Millenia senior and multifamily developments and their continued City of Chula Vista Page 7 of 11 W1 =0 offeTIEFAIII-TWIM 2015 -04 -21 Agenda Packet Page 428 File #: 15 -0047, Item #: 7. operation as affordable housing is high. Given the significant demand for these affordable units and the low vacancy rates, the revenue base is very reliable. The loan to value, debt coverage ratios and operating costs of the Projects are typical of similar projects. Cash flow analysis demonstrates the Projects' ability to repay the loans and the deferred fees. Furthermore, payment of the City's and Housing Authority's loans and the deferred fees will be secured by the execution of promissory notes and deeds of trust to be recorded against each of the Projects' property. Applicant has significant experience and an excellent track record with this type of development project. The City has no outstanding issues related to its monitoring of CIC owned and operated developments in Chula Vista and receives payment on its existing loans. Should problems occur, the City and its Housing Authority will be involved with CIC to assure proper handling. 2. Subordination of City /Housing Authority Loans and City Fee Deferral It is anticipated that the City and Housing Authority Loans, Fee Deferral and the Affordable Housing Agreement's covenants will be subordinate to the Bond financing. Should the Applicant or a subsequent owner be unable to perform under the conditions of the Bond Indenture, or the Agreement, Regulatory Agreement, the City and the Housing Authority may need to cure any loan defaults or lose the affordability restrictions on the Projects. Mitigation: The presence of other major financial commitments, such as tax credit investments, means that other stakeholders depend on the short and long -term success of the Projects. By its nature, affordable housing presents some, but very limited market risk because of the deeply discounted rents. Lastly, while the City and Housing Authority are vulnerable because of the subordinate financing, it is necessary in order to obtain the senior financing. Eastern Urban Center (EUC) Affordable Housing Program Amendment To provide for the growing need of affordable housing to limited income seniors, an amendment to the EUC Affordable Housing Program is also proposed. The amendment would increase the ability to provide for additional senior housing within the area, raising the percentage of low income housing to be made available for seniors from 25 percent to 33 percent in the EUC. Additional revisions are also proposed to provide consistency in the requirements for moderate income households with State requirements and Council Policy 453 -02 for the development of affordable for -sale housing for low and moderate - income households. Article XXXIV Article XXXIV of the California Constitution (Article 34) requires that voter approval be obtained before any "state public body" develops, constructs or acquires a "low rent housing project ". The City of Chula Vista obtained voter approval on April 11, 1978 and subsequently on November 6, 2006 with the passage of Proposition C, which authorized the development, construction and acquisition of housing for persons of low- income. With the 210 total units of the proposed Projects, there remains a balance of 1,375 units under the City's current authority to facilitate these activities. Conclusion The requested actions will direct staff and the City Manager to take the following actions to meet City of Chula Vista Page 8 of 11 Printed on 4/16/2015 istar 2015 -04 -21 Agenda Packet powered by Leg age 429 File #: 15 -0047, Item #: 7. applicable requirements for the use of HOME and Housing Authority funds • Commit $800,000 of HOME funds, including $300,000 and $500,000 from the City's 2014/2015 and 2015/2016 respective Action Plans; • Enter into all necessary agreements, contingent on the terms listed above, including but not limited to development loan agreements, all associated loan documents, a fee deferral agreement and related security instruments, and regulatory agreements to commit, an amount not -to- exceed $800,000 in HUD HOME funds, $1,827,340 in Housing Authority Housing Asset Funds, and the deferral and waiver of approximately $2,200,000 in Traffic Signal, Salt Creek Sewer Basin, Sewer Capacity and Parkland Acquisition and Development Fees and the Residential Construction Tax. Staff recommends approval of the City and Housing Authority resolutions based upon the following: ■ The Projects offer opportunities to provide quality affordable housing to Chula Vista's working families and seniors and in a location within walking distance to neighborhood services, employment centers and transportation links. ■ It is effective in serving the City's housing needs and priorities as expressed in the Housing Element of the General Plan and the HUD Consolidated Plan. ■ The Applicant has a proven track record in the development and operation of affordable housing within Chula Vista and California and securing the necessary public and private financing. ■ The requested financial assistance, in an amount not- to- exceed $3,000,000 from the City's HOME and Balanced Communities In Lieu funds and the Housing Authority's Housing Asset Fund and $2,2000,000 in fee deferrals and waivers, provides a significant leveraging of the City's resources and is necessary to obtain primary financing for the Projects. DECISION -MAKER CONFLICT Staff has reviewed the property holdings of the City Council and Housing Authority and has found no property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council or Housing Authority member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The development and provision of quality affordable housing for low- income families and seniors within master planned communities supports the Economic Vitality goals as it promotes the development quality neighborhoods that provide a full complement of uses and services in a balanced fashion. With only 16 percent of the housing within the areas east of Interstae -805 available as multifamily housing, the provision of a total of 210 rental units within the Millenia community will expand the availability of housing opportunities for all economic segments of the community. With 57 percent of Chula Vista households earning less than the U.S. Department of Housing and Urban Development's area median income, the development of affordable housing addresses the City's Connected Community goals as it provides housing to meet residents' needs and priorities. City of Chula Vista 2015 -04 -21 Agenda Packet Page 9 of 11 Printed on 4/16/2015 powered by Legistar Page 430 File #: 15 -0047, Item #: 7. CURRENT YEAR FISCAL IMPACT The financial assistance of $3,000,000 is available from the City's allocation of HOME Investment Partnership grant and Balanced Communities In Lieu funds and the Housing Authority's Housing Asset Funds. There is no fiscal impact in the current fiscal year. The City and Housing Authority will recommend allocating these funds as part of the City Manager's Fiscal Year 2015/2016 proposed budget. There is no financial impact to the City's General Fund as the project and staff costs are covered by the available HUD grants and Housing Asset Fund balance. No certificates of occupancy will be issued prior to June 30, 2015. Therefore, the proposed fee waivers and deferrals have no impact in the current fiscal year. ONGOING FISCAL IMPACT City /Housing Authority Loans Staff costs associated with monitoring compliance of the regulatory restrictions and administration of the outstanding bonds will be reimbursed from an estimated annual administrative fee of approximately $45,0000 for both projects (based upon 1/8 of 1% of the permanent bond loan) to be paid to the Housing Authority by the Applicant. Upon approval of the resolutions committing Housing funds to CIC for an amount not -to- exceed $3,000,000, the funding for these Projects will be included in the City Manager's Fiscal Year 2015/2016 proposed budget, as referenced in Table 2. Table 2: City /Housing Authority Funding Sources FY 15 HOME funds $ 300,000 FY 16 HOME funds recommittment $ 500,000 Low /Moderate Income Housing Funds $ 1,827,340 Balanced Communities In Lieu Funds $ 372,6601 TOTAL $ 3,000,000 The use of Housing Asset Fund balances in reserve will result in a negative fiscal impact. However, these funds are intended to be used for the development and provision of affordable housing opportunities. City Fee Deferrals/Waivers Under the schedules currently in effect, the project would be subject to a total of $17,243 in combined Traffic Signal, Salt Creek Sewer Basin, Sewer Capacity, and Parkland Acquisition & Development (PAD) fees per unit. The Residential Construction Tax (RCT) varies by the number of bedrooms associated with each unit, with an average tax due for this project of $264 per unit. Waiver in full of the RCT is recommended, for a total fiscal impact of $55,325. Deferral in full of the project's Traffic Signal, Salt Creek Sewer Basin, and Sewer Capacity fees is also recommended, totaling $826,295. Lastly, a partial deferral of PAD fees totaling $1,318,380 is recommended, City of Chula Vista 2015 -04 -21 Agenda Packet Page 10 of 11 Printed on 4/16/2015 powered by LegistarT"^ Page 431 File #: 15 -0047, Item #: 7. increasing the total package of waivers and deferrals to $2.2 million, as summarized in Table 3 below. The average combined fee waiver and deferral per unit totals $10,476. Table 3: City Fee DeferralsMaiver ree per unit nia Z� ZIZ Z� aau Z� Z,izu Z� 'i3,3uu Z� 'i i,Z43 varies nia Deferral per Unit n/a $ 212 $ 998 $ 2,726 $ 6,278 $ 10,213 100% $ 10,476 Senior Housing 123 $ 26,044 $ 122,692 $ 335,237 $ 773,248 $1,257,221 $ 31,350 $1,288,571 Multifamily 87 $ 18,421 $ 86,782 $ 237,119 $ 545,132 $ 887,454 $ 23,975 $ 911,429 Project Total 210 $ 44,465 $ 209,474 $ 572,356 $1,318,380 $2,144,675 $ 55,325 $2,200,000 The deferred funds will accrue simple interest at the rate of 3% per year ($64,340 combined, annually). This mechanism is intended to mitigate lost investment earnings and future fee program capital cost increases. The deferral and waiver of development charges delays the collection of funds for delivery of the respective fee program facilities. ATTACHMENTS 1. Locator Map 2. Income Limits and Rents 3. Proforma Analysis 4. City and Housing Authority Financial Assistance 5. Cost of Affordable Housing 6. Eastern Urban Center Affordable Housing Program Amendment. 7. First Amendment to Parks Agreement Staff Contact: Leilani Hines, Housing Manager City of Chula Vista 2015 -04 -21 Agenda Packet Page 11 of 11 Printed on 411 612 01 5 powered by LegistarTM Page 432 RESOLUTION NO. (HOUSING AUTHORITYRESOLUTIONNO. ) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING OF HEALTH AND SAFETY CODE SECTION 34176, [1] APPROVING TOTAL FINANCIAL ASSISTANCE OF $932,000; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED LOAN DOCUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA SENIOR AFFORDABLE APARTMENTS WHEREAS, to facilitate and materially assist the housing industry in providing adequate and affordable shelter for all economic segments of the community and to provide a balance of housing opportunities for very low income, lower income, and senior households, the City of Chula Vista ( "City ") has adopted Chula Vista Municipal Code ( "CVMC ") Section 19.90 - Affordable Housing Incentives, consistent with Sections 65915 and 65917 of the California Government Code; and WHEREAS, Chelsea Investment Corporation, utilizing a to- be- formed limited partnership of which Chelsea Investment Corporation will be a partner, the "Developer ", proposes to construct a 123 multifamily rental development, with 13 units affordable to very low income senior households at 50 percent of the Area Median Income (AMI) and 109 units affordable to low income senior households at 60 percent of the Area Median Income (AMI), within the Otay Ranch Millenia Master Planned Community ( "Senior Project"); and WHEREAS, Developer is applying for an allocation of Multifamily Housing Revenue Bonds from the California Debt Limit Allocation Committee (CDLAC); and WHEREAS, Developer is applying for four percent (4 %) tax credits from the Tax Credit Allocation Committee (TCAC); and WHEREAS, in accordance with CVMC §19.90.050, the Developer has requested assistance to reduce the development costs for the construction of the Senior Project for its financial feasibility; and WHEREAS, the City's evaluation of the development budget, operating pro forma, and source and uses for the Senior Project determined that additional financing is appropriate and necessary in order to make the Senior Project feasible; and WHEREAS, California Health and Safety Code Sections 33334.2 and 33334.6 authorize and direct the Housing Authority (in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176; "Housing Authority "), to expend funds 2015 -04 -21 Agenda Packet Page 433 pursuant to Health and Safety Code section 34176(d) for the purposes of increasing, improving and preserving the community's supply of low and moderate income housing available at affordable housing cost to persons and families of low- and moderate - income, lower income, and very low income; and WHEREAS, pursuant to Health and Safety Code section 34176(d) the Housing Authority has established a Low and Moderate Income Housing Asset Fund (the "Housing Asset Fund "); and WHEREAS, pursuant to Health and Safety Code §33334.2(e), in carrying out its affordable housing activities, the Housing Authority is authorized to provide subsidies to or for the benefit of very low income and lower income households, or persons and families of low or moderate income, to the extent those households cannot obtain housing at affordable costs on the open market, and to provide financial assistance for the construction and rehabilitation of housing which will be made available at an affordable housing cost to such persons; and WHEREAS, the Housing Authority wishes to provide Developer with a development loan in the amount of nine hundred thirty -two thousand dollars ($932,000) to assist with the financing gap for the construction of the Senior Project; and WHEREAS, the Senior Project furthers the goals of the Housing Authority and the City, as it will facilitate the creation of new affordable rental housing which will serve the needs and desires of various age, income and ethnic groups of the neighborhood and the City; and WHEREAS, in order to carry out and implement the City's Consolidated Plan and Housing Element of the General Plan and the affordable housing requirements and goals thereof, the Housing Authority proposes to enter into a Housing Authority Loan Agreement and Related Restricted Covenants (the "Loan Agreement") with the Developer, to be recorded as encumbrances to the Senior Project, pursuant to which the Housing Authority would make a loan to the Developer (the "Loan"), and the Developer would agree to develop and operate the Senior Project in accordance with the requirements of the Loan Agreement, restrict occupancy of 122 of the apartment units in the Senior Project to very -low and low- income senior households and rent those units at an affordable housing cost, plus 1 unrestricted apartment unit which will be used as the manager's unit; and WHEREAS, the Loan Agreement will leverage the investment of the Housing Authority by requiring the Developer to obtain additional financing for the construction and operation of the Senior Project through a combination of a loan obtained from the proceeds of multi - family mortgage revenue bond financing and an equity contribution by a limited partner investor in consideration for the "4% Tax Credits" to be generated by the Senior Project; and WHEREAS, the City's Housing Advisory Commission did, on the 20th day of November, 2014, hold a public meeting to consider said request for financial assistance; and WHEREAS, the Housing Advisory Commission, upon hearing and considering all testimony, if any, of all persons desiring to be heard, and considering all factors relating to the 2015 -04 -21 Agenda Packet Page 434 Resolution No. Page 3 request for financial assistance, recommended to the Housing Authority and City that financial assistance be approved on the condition that all other necessary financing be secured for the Senior Project, and WHEREAS, the Housing Advisory Commission found that the Housing Authority's financial participation in the development of the Senior Project will be a sound investment based upon Developer's ability to effectively serve the City's housing needs and priorities as expressed in the Housing Element and Consolidated Plan and the cost effectiveness of the City's financial assistance based upon the leveraging of such sources and is necessary in order to facilitate the construction of the Senior Project; and WHEREAS, in accordance with the requirements of CEQA, the Environmental Review Coordinator has determined that the proposed project was adequately covered in previously adopted Final Second Tier Environmental Impact Report, EIR 07 -01, and no further action by the City Council is necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista and the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, that the Senior Project is consistent with the provisions of Chula Vista Municipal Code (CVMC) Section 19.90, wherein Developer will construct housing units to be restricted for occupancy by very low and low- income households or senior citizens as set forth in CVMC § 19.90.040. BE IT FURTHER RESOLVED by the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, and City Council of the City of Chula Vista that the financial assistance requested by Developer, in accordance with CVMC §19.90.050, is necessary to provide for affordable rents and to achieve lower development costs. The Senior Project cannot be built without such assistance. BE IT FURTHER RESOLVED by the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, that it does hereby approve a residual receipts loan in an amount not -to- exceed $932,000 from the Housing Authority's Low and Moderate Income Housing Asset fund to Developer for the construction of 123 residential units of the Senior Project within the Otay Ranch Millenia master planned community. BE IT FURTHER RESOLVED by the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, that it directs staff to prepare all necessary documents and any actions, as may be required by California Health and Safety Code Sections 33334.2 and 33334.6, to commit the Housing Authority's funds and authorizing the City Manager, or his designee to execute an Loan Agreement and all associated loan documents, and regulatory agreements, consistent with the City's standard documents as reviewed and approved by the City Attorney's office, necessary for the financing of the proposed Senior Project, securing said Loan, and, at minimum, subject to the following terms and conditions: 2015 -04 -21 Agenda Packet Page 435 1. Certification of the appropriate CEQA documentation prior to any City and Housing Authority Loan disbursements for any portion of the Senior Project. 2. Developer shall secure all other financing necessary for the acquisition and development of the Senior Project. 3. The loan repayment will be secured by Deeds of Trust and Promissory Notes for the property in favor of the Housing Authority and recorded against the Project property. The Housing Authority's loan will be junior to the City's Development Fee Deferral deed of trust, the bond financing and the deferred developer fees on the Senior Project. 4. The term of the Housing Authority loan shall be fifty -five (55) years. 5. The outstanding balance shall accrue simple interest at 3 percent per annum. 6. Payment of principal and interest on the Housing Authority loan shall be made out of a fund equal to fifty percent (50 %) of the "Residual Receipts ", defined as the income which remains after the payment of the debt service on the permanent loan, payment on subordinate junior bonds, payment of the deferred developer fee, and reasonable operating expenses. 7. Developer will be required to operate the Senior Project consistent with the Regulatory Agreement required by the Senior Project's bond and tax credit financing, the City's Affordable Housing Program, and the Housing Authority's financing, the covenants imposed by these Agreements, and any other project requirements. 8. The Housing Authority assistance is based upon the assumptions presented within the sources and uses of funds, development budget, development proforma and other information filed with the Affordable Housing Review Application for the project as submitted and reviewed by the City's Development Services Housing Division. The Housing Authority assistance is a maximum level of participation. It is expected that any substantive revisions in such financing assumptions which would lead to an increase in other resources available, would therefore reduce the level of Housing Authority and City assistance. 9. The City Council and Housing Authority retain their sole and unfettered discretion to approve, deny, or to take alternative actions, of, but not limited to, the following: the commitment of $932,000 of Housing Authority funds and final approval of multifamily mortgage revenue bond financing for the Senior Project. 2015 -04 -21 Agenda Packet Page 436 Presented by Kelly Broughton Development Services Director Approved as to form by Glen R. Googins City Attorney Resolution No. Page 5 2015 -04 -21 Agenda Packet Page 437 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA [1] APPROVING DEFERRAL OF THE APPLICABLE PARKLAND ACQUISITION AND DEVELOPMENT, TRAFFIC SIGNAL, SALT CREEK SEWER BASIN, AND SEWER CAPACITY FEES, AND WAIVER OF THE RESIDENTIAL CONSTRUCTION TAX IN AN ESTIMATED AMOUNT OF $1,288,571; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE FEE DEFERRAL AGREEMENTS AND RELATED SECURITY INSTRUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA, AND A TO- BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA SENIOR AFFORDABLE APARTMENTS WHEREAS, to facilitate and materially assist the housing industry in providing adequate and affordable shelter for all economic segments of the community and to provide a balance of housing opportunities for very low income, lower income, and senior households, the City of Chula Vista ( "City ") has adopted Chula Vista Municipal Code ( "CVMC ") Section 19.90 - Affordable Housing Incentives consistent with Sections 65915 and 65917 of the California Government Code; and WHEREAS, Chelsea Investment Corporation, utilizing a to- be- formed limited partnership of which Chelsea Investment Corporation will be a partner, the "Developer ", proposes to construct a 123 multifamily rental development, with 13 units affordable to very low income senior households at 50 percent of the Area Median Income (AMI) and 109 units affordable to low income senior households at 60 percent of the Area Median Income (AMI), within the Otay Ranch Millenia Master Planned Community ( "Senior Project"); and WHEREAS, Developer is applying for an allocation of Multifamily Housing Revenue Bonds from the California Debt Limit Allocation Committee (CDLAC); and WHEREAS, Developer is applying for four percent (4 %) tax credits from the Tax Credit Allocation Committee (TCAC); and WHEREAS, in accordance with CVMC §19.90.050, to close the financing gap, Developer has requested the deferral of applicable Parkland Acquisition and Development (PAD), Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees and waiver of the Residential Construction Tax (collectively known as "Development Charges ") in the total estimated amount of $1,288,571 to reduce the development costs for the construction of the Senior Project for its financial feasibility and as allowed by the City's Municipal Code to stimulate development of affordable housing and upon economic hardship; and 2015 -04 -21 Agenda Packet Page 438 WHEREAS, the City's evaluation of the development budget, operating pro forma, and source and uses for the Senior Project determined that additional financing is appropriate and necessary in order to make the Senior Project feasible; and WHEREAS, CVMC §17.10.070 provides that the City Council may waive all or any portion of the park lands dedication or fee requirements upon finding that said waiver will stimulate the construction of housing for low and moderate - income families; and WHEREAS, in accordance with CVMC §3.45.010 (C), the City Council may waive or defer all or portion of the Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees based upon economic hardship or other injustice resulting to the applicant which outweighs, when balanced against, the need of the City revenue and the need for a uniform method of recovering same from those against whom it is imposed; and WHEREAS, in accordance with CVMC §3.32.050, the City Council may waive all or a portion of the Residential Construction Tax for any dwelling -unit types constructed which would serve as housing for low and moderate - income families; and WHEREAS, the applicable Parkland Acquisition and Development (PAD), Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees and Residential Construction Tax (RCT), are due and payable upon application to the City for a building permit for the construction of any such dwelling units of the Senior Project; and WHEREAS, the City wishes to defer for a fifteen year period, with an option to extend for an additional fifteen year period for any remaining unpaid balance, the applicable Parkland Acquisition and Development fee (PAD) (estimated at $773,248), Traffic Signal fees (estimated at $26,044), Salt Creek Sewer Basin (estimated at $122,692) and Sewer Capacity fees (estimated at $335,237) and waive the Residential Construction Tax (estimated at $31,350) to assist in reducing the development costs for the construction of the residential units of the Senior Project in order to facilitate the development of housing for low and moderate income households; and WHEREAS, the City's Housing Advisory Commission did, on the 20th day of November, 2014, hold a public meeting to consider said request for financial assistance; and WHEREAS, the Housing Advisory Commission, upon hearing and considering all testimony, if any, of all persons desiring to be heard, and considering all factors relating to the request for financial assistance, recommended to the City that financial assistance be approved on the condition that all other necessary financing be secured for the Senior Project, and WHEREAS, the Housing Advisory Commission found that the City's financial participation in the development of the Senior Project will be a sound investment based upon Developer's ability to effectively serve the City's housing needs and priorities as expressed in the Housing Element and Consolidated Plan and the cost effectiveness of the City's financial assistance based upon the leveraging of such sources and is necessary in order to facilitate the construction of the Senior Project; and 2015 -04 -21 Agenda Packet Page 439 Resolution No. Page 3 WHEREAS, on April 21, 2015 the City Council of the City of Chula Vista held a noticed public hearing on the proposed deferral of the associated Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity development fees applicable to the Senior Project; and WHEREAS, the City Council of the City of Chula Vista reviewed and considered the deferral of the associated development fees applicable to the Senior Project, staff recommendations and reports both oral and written, and the testimony of all those wishing to be heard; and WHEREAS, in accordance with the requirements of CEQA, the Environmental Review Coordinator has determined that the proposed project was adequately covered in previously adopted Final Second Tier Environmental Impact Report, EIR 07 -01, and no further action by the City Council is necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that the Senior Project is consistent with the provisions of Chula Vista Municipal Code (CVMC) Section 19.90, wherein Developer will construct housing units to be restricted for occupancy by very low and low- income households or senior citizens as set forth in CVMC § 19.90.040. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that the deferral of applicable Parkland Acquisition and Development (PAD), Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees and waiver of the Residential Construction Tax in the total estimated amount of $1,288,571 as requested by Developer, in accordance with CVMC § 19.90.050, is necessary to provide for affordable rents and to achieve lower development costs. The Senior Project cannot be built without such assistance. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, in accordance with CVMC §3.45.010 (C), that the payment of the Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees would present an economic hardship to the Senior Project, given the limited revenue that can be generated from affordable rents and the Senior Project's development costs, and that the provision and benefits of affordable housing to the community outweighs, when balanced against, the need of the City revenue and the need for a uniform method of recovering same from those against whom it is imposed. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it has determined that the waiver of the Residential Construction Tax in accordance with CVMC §32.50.050 is consistent with the City of Chula Vista Housing Element of the General Plan, will assist with reducing the development costs for the construction of the low income units of the Senior Project, and that the public necessity, convenience, general welfare and good planning practice support the waiver of this Tax. BE IT FURTHER RESOLVED the City Council has determined that the deferral of the Parkland Acquisition and Development fee in accordance with CVMC § 17.10.070 is consistent with the City of Chula Vista Housing Element of the General Plan, will assist with reducing the development costs for the construction of the low income units of the Senior Project, and that the 2015 -04 -21 Agenda Packet Page 440 public necessity, convenience, general welfare and good planning practice support the deferral of this fee. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it directs staff to prepare all necessary documents and any actions, as may be required for the waiver and deferral of the Development Charges and authorizing the City Manager, or his designee to execute a Fee Deferral Agreement ( "Agreement "), Promissory Notes, Deeds of Trusts and all associated loan documents, and regulatory agreements, consistent with the City's standard documents as reviewed and approved by the City Attorney's office, necessary for the financing of the proposed Senior Project, securing repayment of said defferals, and, at minimum, subject to the following terms and conditions: 1. Developer shall secure all other financing necessary for the acquisition and development of the Senior Project. 2. The repayment of fee deferrals will be secured by Deeds of Trust and Promissory Notes for the property in favor of the City of Chula Vista and recorded against the Senior Project property. The Fee Deferral deeds of trust will be subordinate to the bond financing and the deferred developer fees on each Senior Project. 3. The term of the Fee Deferral shall be fifteen (15) years. An extension of an additional 15 year deferral period may be granted by the City Manager or his designee, if necessary, for any remaining balance at the end of the first 15 year term. The term extension shall be granted upon a similar 15 year term extension of the affordability covenants. 4. The outstanding balance shall accrue simple interest at 3 percent per annum. Interest on the deferred fees shall begin to accrue as of the date of the Agreement. 5. Payment of principal and interest on the City's Fee Deferrals shall be made out of a fund equal to fifty percent (50 %) of the "Residual Receipts ", defined as the income which remains after the payment of the debt service on the permanent loan, payment on subordinate junior bonds, payment of the deferred developer fee, and reasonable operating expenses. Payments made by Developer from residual receipts will be allocated first to repayment of the deferred fees, until paid in full. Upon the extension of the initial Fee Deferral term, payment of the deferred fees shall be amortized over the 15 year extended term with payments made on an annual basis. 6. Developer will be required to operate the Senior Project consistent with the Regulatory Agreement required by the Senior Project's bond and tax credit financing, the City's Affordable Housing Program, and the Housing Authority's financing, the covenants imposed by these Agreements, and any other project requirements. 7. The City assistance is based upon the assumptions presented within the sources and uses of funds, development budget, development proforma and other information filed with the Affordable Housing Review Application for the Senior Project as submitted and reviewed by the City's Development Services Housing Division. The City assistance is a 2015 -04 -21 Agenda Packet Page 441 Resolution No. Page 5 maximum level of participation. It is expected that any substantive revisions in such financing assumptions which would lead to an increase in other resources available, would therefore reduce the level of City assistance. Presented by Kelly Broughton Development Services Director Approved as to form by Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 442 RESOLUTION NO. (HOUSING AUTHORITYRESOLUTIONNO. ) RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA AND THE HOUSING AUTHORITY, IN ITS CAPACITY AS THE SUCCESSOR HOUSING ENTITY WITHIN THE MEANING OF HEALTH AND SAFETY CODE SECTION 34176, [1] APPROVING TOTAL FINANCIAL ASSISTANCE OF $2,068,000; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED LOAN DOCUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA AND A TO -BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA MULTIFAMILY AFFORDABLE APARTMENTS WHEREAS, to facilitate and materially assist the housing industry in providing adequate and affordable shelter for all economic segments of the community and to provide a balance of housing opportunities for very low income, lower income, and senior households, the City of Chula Vista ( "City ") has adopted Chula Vista Municipal Code ( "CVMC ") Section 19.90 - Affordable Housing Incentives, consistent with Sections 65915 and 65917 of the California Government Code; and WHEREAS, Chelsea Investment Corporation, utilizing a to- be- formed limited partnership of which Chelsea Investment Corporation will be a partner, the "Developer ", proposes to construct an 87 unit multifamily rental development, with 9 units affordable to very low income households at 50 percent of the Area Median Income (AMI) and 77 units affordable to low income households at 60 percent of the Area Median Income (AMI), within the Otay Ranch Millenia Master Planned Community ( "Multifamily Project"); and WHEREAS, Developer is applying for an allocation of Multifamily Housing Revenue Bonds from the California Debt Limit Allocation Committee (CDLAC); and WHEREAS, Developer is applying for four percent (4 %) tax credits from the Tax Credit Allocation Committee (TCAC); and WHEREAS, in accordance with CVMC §19.90.050, the Developer has requested assistance to reduce the development costs for the construction of the Multifamily Project for its financial feasibility; and WHEREAS, the City's evaluation of the development budget, operating pro forma, and source and uses for the Multifamily Project determined that additional financing is appropriate and necessary in order to make the Multifamily Project feasible; and WHEREAS, California Health and Safety Code §33334.2 and 33334.6 authorize and direct the Housing Authority (in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176; "Housing Authority') to expend funds pursuant to 2015 -04 -21 Agenda Packet Page 443 Health and Safety Code section 34176(d) for the purposes of increasing, improving and preserving the community's supply of low and moderate income housing available at affordable housing cost to persons and families of low- and moderate - income, lower income, and very low income; and WHEREAS, pursuant to Health and Safety Code section 34176(d) the Housing Authority has established a Low and Moderate Income Housing Asset Fund (the "Housing Asset Fund "); and WHEREAS, pursuant to Health and Safety Code Section 33334.2(e), in carrying out its affordable housing activities, the Housing Authority is authorized to provide subsidies to or for the benefit of very low income and lower income households, or persons and families of low or moderate income, to the extent those households cannot obtain housing at affordable costs on the open market, and to provide financial assistance for the construction and rehabilitation of housing which will be made available at an affordable housing cost to such persons; and WHEREAS, the Housing Authority wishes to provide Developer with a development loan in the amount of eight hundred ninety -five thousand three hundred forty dollars ($895,340) from its Housing Asset Fund to assist with the financing gap for the construction of the Multifamily Project; and WHEREAS, the Multifamily Project furthers the goals of the Housing Authority and the City, as it will facilitate the creation of new affordable rental housing which will serve the needs and desires of various age, income and ethnic groups of the neighborhood and the City; and WHEREAS, the City of Chula Vista ( "City ") is an entitlement/participating jurisdiction for the U.S. Department of Housing and Urban Development (HUD) funding programs and is awarded on an annual basis a formula grant from the HOME Investment Partnership Program (HOME); and WHEREAS, pursuant to Council Resolution Number 2014 -064, City Council approved the HUD Annual Action Plans which includes funding for the production of affordable rental housing for low income households using HOME Investment Partnership Program (HOME) funds; and WHEREAS, in May 2015, the City Council will approve the final 2015/2016 Annual Action Plan for the HOME Investment Partnership Program that includes funding for the production of affordable rental housing for low income households; and WHEREAS, the Balanced Communities Policy of the City's Housing Element of the General Plan which sets forth the objective of providing balanced and varied housing opportunities throughout the City to satisfy needs and desires of various age, income, and ethnic groups of the community, and which specifically provides for the construction of new affordable housing units through City assistance; and 2015 -04 -21 Agenda Packet Page 444 Resolution No. Page 3 WHEREAS, the City wishes to provide Developer with a development loan of eight hundred thousand dollars ($800,000) from its FY 2015 and 2016 HOME funds and three hundred and seventy dollars ($372,660) from its Balanced Communities In Lieu funds to assist with the financing gap for the construction of the Multifamily Project; and WHEREAS, the City's development loan does not exceed the HOME maximum per -unit subsidy limits based on the Section 221(d)(3) limits established by HUD; and WHEREAS, the City has available funds received in satisfaction of the City's Balanced Communities Affordable Housing Policy of the Housing Element of the General Plan; and WHEREAS, in order to carry out and implement the City's Consolidated Plan and Housing Element of the General Plan and the affordable housing requirements and goals thereof, the Successor Agency and City propose to enter into a Housing Authority and City Loan Agreement and Related Restricted Covenants (the "Housing Authority /City Loan Agreement ") and a City HOME Loan Agreement and Related Restricted Covenants (the "HOME Loan Agreement"), respectively, with the Developer, to be recorded as encumbrances to the Multifamily Project, pursuant to which the Successor Agency and City would make the loans to the Developer, and the Developer would agree to develop and operate the Multifamily Project in accordance with the requirements of the Housing Authority /City Loan Agreement and HOME Agreement, restricting occupancy of 87 of the apartment units in the Multifamily Project to very - low and low- income households and rent those units at an affordable housing cost, plus 1 unrestricted apartment units which will be the managers' units; and WHEREAS, the Housing Authority /City Loan, HOME Loan and Fee Deferral Agreements will leverage the investment of the Housing Authority and City by requiring the Developer to obtain additional financing for the construction and operation of the Multifamily Project through a combination of a loan obtained from the proceeds of multi- family mortgage revenue bond financing and an equity contribution by a limited partner investor in consideration for the "4% Tax Credits" to be generated by the Multifamily Project; and WHEREAS, the City's Housing Advisory Commission did, on the 20th day of November, 2014, hold a public meeting to consider said request for financial assistance; and WHEREAS, the Housing Advisory Commission, upon hearing and considering all testimony, if any, of all persons desiring to be heard, and considering all factors relating to the request for financial assistance, recommended to the Housing Authority and City that financial assistance be approved on the condition that all other necessary financing be secured for the Multifamily Project, and 2015 -04 -21 Agenda Packet Page 445 WHEREAS, the Housing Advisory Commission found that the City's and Housing Authority's financial participation in the development of the Multifamily Project will be a sound investment based upon Developer's ability to effectively serve the City's housing needs and priorities as expressed in the Housing Element and Consolidated Plan and the cost effectiveness of the City's financial assistance based upon the leveraging of such sources and is necessary in order to facilitate the construction of the Multifamily Project; and WHEREAS, in accordance with the requirements of CEQA, the Environmental Review Coordinator has determined that the proposed project was adequately covered in previously adopted Final Second Tier Environmental Impact Report, EIR 07 -01, and no further action by the City Council is necessary; and, WHEREAS, the development of the Multifamily Project is subject to completing an environmental review under NEPA prior to construction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista and the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, that the Multifamily Project is consistent with the provisions of Chula Vista Municipal Code (CVMC) Section 19.90, wherein Developer will construct housing units to be restricted for occupancy by very low and low- income households as set forth in CVMC § 19.90.040. BE IT FURTHER RESOLVED by the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, and City Council of the City of Chula Vista that the financial assistance requested by Developer, in accordance with CVMC §19.90.050, is necessary to provide for affordable rents and to achieve lower development costs. The Multifamily Project cannot be built without such assistance. BE IT FURTHER RESOLVED by the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, that it does hereby approve a residual receipts loan in an amount not -to- exceed $895,340 from the Housing Authority's Low and Moderate Income Housing Asset fund to Developer for the construction of 87 residential units of the Multifamily Project within the Otay Ranch Millenia master planned community. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that is does hereby approve a residual receipts loan in an amount not -to- exceed $372,660 from the In- Lieu fees of the City's Balanced Communities Affordable Housing Policy to Developer for the construction of 87 residential units of the Multifamily Project within the Otay Ranch Millenia master planned community. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it does hereby commit and approve a residual receipts loan in an amount not -to- exceed $800,000 of HOME Investment Partnership funds (HOME), $300,000 of its 2014/2015 HOME funds and $500,000 of its 2015/2016 HOME funds to Developer for the construction of 87 residential units of the Multifamily Project within the Otay Ranch Millenia master planned community. 2015 -04 -21 Agenda Packet Page 446 Resolution No. Page 5 BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista and the Housing Authority, in its capacity as the Successor Housing Entity within the meaning of Health and Safety Code section 34176, that it directs staff to prepare all necessary documents and any actions, as required by HUD or California Health and Safety Code Sections 33334.2 and 33334.6 to commit the HOME and Housing Authority funds, and authorizing the City Manager, or his designee to execute an Housing Authority /City Loan Agreement, HOME Loan Agreement, and all associated loan documents and regulatory agreements, consistent with the City's standard documents as reviewed and approved by the City Attorney's office, necessary for the financing of the proposed Multifamily Project. securing said loan, and, at minimum, subject to the following terms and conditions: 1. Certification of the appropriate CEQA and NEPA documentation prior to any City and Successor Agency Loan disbursements for any portion of the Multifamily Project. 2. Developer shall secure all other financing necessary for the acquisition and development of the Multifamily Project. 3. The loan repayments will be secured by Deeds of Trust and Promissory Notes for the property in favor of the City of Chula Vista and Housing Authority and recorded against the Multifamily Project property. The City's and Housing Authority's loans will be junior to the City's Development Fee Deferral deed of trust, the bond financing and the deferred developer fees for the Multifamily Project. 4. The term of the City and Housing Authority loans shall be fifty -five (55) years. 5. The outstanding balances shall all accrue simple interest at 3 percent per annum. 6. Payment of principal and interest on the City and Housing Authority loans shall be made out of a fund equal to fifty percent (50 %) of the "Residual Receipts ", defined as the income which remains after the payment of the debt service on the permanent loan, payment on subordinate junior bonds, payment of the deferred developer fee, and reasonable operating expenses. 7. Developer will be required to operate the Multifamily Project consistent with the Regulatory Agreement required by the Multifamily Project's bond and tax credit financing, the City's Affordable Housing Program, and the City's and Housing Authority's financing, the covenants imposed by these Agreements, and any other project requirements. 8. The City and Housing Authority assistance is based upon the assumptions presented within the sources and uses of funds, development budget, development proforma and other information filed with the Affordable Housing Review Application for the project as submitted and reviewed by the City's Development Services Housing Division. The City and Housing Authority assistance is a maximum level of participation. It is expected 2015 -04 -21 Agenda Packet Page 447 that any substantive revisions in such financing assumptions which would lead to an increase in other resources available, would therefore reduce the level of City and Housing Authority assistance. 9. The City Council and Housing Authority retain their sole and unfettered discretion to approve, deny, or to take alternative actions, of, but not limited to, the following: the commitment of $895,340 of Housing Asset funds, $800,000 from the City's FY 2015 and 2016 HOME funds, and $372,660 of available Balanced Communities In Lieu funds and final approval of multifamily mortgage revenue bond financing for the Multifamily Project. Presented by Kelly Broughton Development Services Director Approved as to form by Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 448 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA [1] APPROVING DEFERRAL OF THE APPLICABLE PARKLAND ACQUISITION AND DEVELOPMENT FEE, TRAFFIC SIGNAL, SALT CREEK SEWER BASIN, AND SEWER CAPACITY FEES, AND WAIVER OF THE RESIDENTIAL CONSTRUCTION TAX IN THE TOTAL ESTIMATED AMOUNT OF $911,429; AND [2] AUTHORIZING THE CITY MANAGER TO EXECUTE FEE DEFERRAL AGREEMENTS AND RELATED SECURITY INSTRUMENTS BY AND BETWEEN THE CITY OF CHULA VISTA, AND A TO- BE- FORMED LIMITED PARTNERSHIP FOR MILLENIA MULTIFAMILY AFFORDABLE APARTMENTS WHEREAS, to facilitate and materially assist the housing industry in providing adequate and affordable shelter for all economic segments of the community and to provide a balance of housing opportunities for very low income, lower income, and senior households, the City of Chula Vista ( "City ") has adopted Chula Vista Municipal Code ( "CVMC ") Section 19.90 - Affordable Housing Incentives consistent with Sections 65915 and 65917 of the California Government Code; and WHEREAS, Chelsea Investment Corporation, utilizing a to- be- formed limited partnership of which Chelsea Investment Corporation will be a partner, the "Developer ", proposes to construct an 87 unit multifamily rental development, with 9 units affordable to very low income households at 50 percent of the Area Median Income (AMI) and 77 units affordable to low income households at 60 percent of the Area Median Income (AMI), within the Otay Ranch Millenia Master Planned Community ( "Multifamily Project"); and WHEREAS, Developer is applying for an allocation of Multifamily Housing Revenue Bonds from the California Debt Limit Allocation Committee (CDLAC); and WHEREAS, Developer is applying for four percent (4 %) tax credits from the Tax Credit Allocation Committee (TCAC); and WHEREAS, in accordance with CVMC §19.90.050, to close the financing gap, Developer has requested the deferral of applicable Parkland Acquisition and Development (PAD), Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees and waiver of the Residential Construction Tax (collectively known as "Development Charges ") in the total estimated amount of $911,429 to reduce the development costs for the construction of the Multifamily Project for its financial feasibility and as allowed by the City's Municipal Code to stimulate development of affordable housing and upon economic hardship; and 2015 -04 -21 Agenda Packet Page 449 WHEREAS, the City's evaluation of the development budget, operating pro forma, and source and uses for the Project determined that additional financing is appropriate and necessary in order to make the Multifamily Project feasible; and WHEREAS, CVMC §17.10.070 provides that the City Council may waive all or any portion of the park lands dedication or fee requirements upon finding that said waiver will stimulate the construction of housing for low and moderate - income families; and WHEREAS, in accordance with CVMC §3.45.010 (C), the City Council may waive or defer all or portion of the Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees based upon economic hardship or other injustice resulting to the applicant which outweighs, when balanced against, the need of the City revenue and the need for a uniform method of recovering same from those against whom it is imposed; and WHEREAS, in accordance with CVMC §3.32.050, the City Council may waive all or a portion of the Residential Construction Tax for any dwelling -unit types constructed which would serve as housing for low and moderate - income families; and WHEREAS, the applicable Parkland Acquisition and Development (PAD), Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees and Residential Construction Tax (RCT), are due and payable upon application to the City for a building permit for the construction of any such dwelling units of the Multifamily Project; and WHEREAS, the City wishes to defer for a fifteen year period, with an option to extend for an additional fifteen year period for any remaining unpaid balance, the applicable Parkland Acquisition and Development fee (PAD) (estimated at $545,132), Traffic Signal fees (estimated at $18,421), Salt Creek Sewer Basin (estimated at $86,782) and Sewer Capacity fees (estimated at $237,119) and waive the Residential Construction Tax (estimated at $23,975) to assist in reducing the development costs for the construction of the residential units of the Multifamily Project in order to facilitate the development of housing for low and moderate income households; and WHEREAS, the City's Housing Advisory Commission did, on the 20th day of November, 2014, hold a public meeting to consider said request for financial assistance; and WHEREAS, the Housing Advisory Commission, upon hearing and considering all testimony, if any, of all persons desiring to be heard, and considering all factors relating to the request for financial assistance, recommended to the City that financial assistance be approved on the condition that all other necessary financing be secured for the Multifamily Project, and WHEREAS, the Housing Advisory Commission found that the City's financial participation in the development of the Multifamily Project will be a sound investment based upon Developer's ability to effectively serve the City's housing needs and priorities as expressed in the Housing Element and Consolidated Plan and the cost effectiveness of the City's financial assistance based upon the leveraging of such sources and is necessary in order to facilitate the construction of the Multifamily Project; and 2015 -04 -21 Agenda Packet Page 450 Resolution No. Page 3 WHEREAS, on April 21, 2015 the City Council of the City of Chula Vista held a noticed public hearing on the proposed deferral of the associated Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity development fees applicable to the Multifamily Project; and WHEREAS, the City Council of the City of Chula Vista reviewed and considered the deferral of the associated development fees applicable to the Multifamily Project, staff recommendations and reports both oral and written, and the testimony of all those wishing to be heard; and WHEREAS, in accordance with the requirements of CEQA, the Environmental Review Coordinator has determined that the proposed project was adequately covered in previously adopted Final Second Tier Environmental Impact Report, EIR 07 -01, and no further action by the City Council is necessary. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista that the Multifamily Project is consistent with the provisions of Chula Vista Municipal Code (CVMC) Section 19.90, wherein Developer will construct housing units to be restricted for occupancy by very low and low- income households or senior citizens as set forth in CVMC § 19.90.040. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that the deferral of applicable Parkland Acquisition and Development (PAD), Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees and waiver of the Residential Construction Tax in the total estimated amount of $911,429 as requested by Developer, in accordance with CVMC § 19.90.050, is necessary to provide for affordable rents and to achieve lower development costs. The Multifamily Project cannot be built without such assistance. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, in accordance with CVMC §3.45.010 (C), that the payment of the Traffic Signal, Salt Creek Sewer Basin and Sewer Capacity fees would present an economic hardship to the Multifamily Project, given the limited revenue that can be generated from affordable rents and the Multifamily Project's development costs, and that the provision and benefits of affordable housing to the community outweighs, when balanced against, the need of the City revenue and the need for a uniform method of recovering same from those against whom it is imposed. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista that it has determined that the waiver of the Residential Construction Tax in accordance with CVMC §32.50.050 is consistent with the City of Chula Vista Housing Element of the General Plan, will assist with reducing the development costs for the construction of the low income units of the Multifamily Project, and that the public necessity, convenience, general welfare and good planning practice support the waiver of this Tax. BE IT FURTHER RESOLVED the City Council has determined that the deferral of the Parkland Acquisition and Development fee in accordance with CVMC §17.10.070 is consistent 2015 -04 -21 Agenda Packet Page 451 with the City of Chula Vista Housing Element of the General Plan, will assist with reducing the development costs for the construction of the low income units of the Multifamily Project, and that the public necessity, convenience, general welfare and good planning practice support the deferral of this fee. BE IT FURTHER RESOLVED by the City Council of the City of Chula Vista, that it directs staff to prepare all necessary documents and any actions, as may be required for the waiver and deferral of the Development Charges and authorizing the City Manager, or his designee to execute a Fee Deferral Agreement ( "Agreement "), Promissory Notes, Deeds of Trusts and all associated loan documents, and regulatory agreements, consistent with the City's standard documents as reviewed and approved by the City Attorney's office, necessary for the financing of the proposed Multifamily Project, securing repayment of said deferrals, and, at minimum, subject to the following terms and conditions: 1. Developer shall secure all other financing necessary for the acquisition and development of the Multifamily Project. 2. The repayment of fee deferrals will be secured by Deeds of Trust and Promissory Notes for the property in favor of the City of Chula Vista and recorded against the Multifamily Project property. The Fee Deferral deeds of trust will be subordinate to the bond financing and the deferred developer fees on each Multifamily Project. 3. The term of the Fee Deferral shall be fifteen (15) years. An extension of an additional 15 year deferral period may be granted by the City Manager or his designee, if necessary, for any remaining balance at the end of the first 15 year term. The term extension shall be granted upon a similar 15 year term extension of the affordability covenants. 4. The outstanding balance shall accrue simple interest at 3 percent per annum. Interest on the deferred fees shall begin to accrue as of the date of the Agreement. 5. Payment of principal and interest on the City's Fee Deferrals shall be made out of a fund equal to fifty percent (50 %) of the "Residual Receipts ", defined as the income which remains after the payment of the debt service on the permanent loan, payment on subordinate junior bonds, payment of the deferred developer fee, and reasonable operating expenses. Payments made by Developer from residual receipts will be allocated first to repayment of the deferred fees, until paid in full. Upon the extension of the initial Fee Deferral term, payment of the deferred fees shall be amortized over the 15 year extended term with payments made on an annual basis. 6. Developer will be required to operate the Multifamily Project consistent with the Regulatory Agreement required by the Multifamily Project's bond and tax credit financing, the City's Affordable Housing Program, and the Housing Authority's financing, the covenants imposed by these Agreements, and any other project requirements. 2015 -04 -21 Agenda Packet Page 452 Resolution No. Page 5 7. The City assistance is based upon the assumptions presented within the sources and uses of funds, development budget, development proforma and other information filed with the Affordable Housing Review Application for the Multifamily Project as submitted and reviewed by the City's Development Services Housing Division. The City assistance is a maximum level of participation. It is expected that any substantive revisions in such financing assumptions which would lead to an increase in other resources available, would therefore reduce the level of City assistance. Presented by Kelly Broughton Development Services Director Approved as to form by Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 453 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE EASTERN URBAN CENTER AFFORDABLE HOUSING PROGRAM TO FACILITATE THE DEVELOPMENT OF LOW AND MODERATE INCOME HOUSING WHEREAS, the Eastern Urban Center (EUC) Comprehensive Sectional Planning Area and its Affordable Housing Program was adopted October 6, 2009 by City Council Resolution No. 2009 -224 and Ordinance No. 3142; and, WHEREAS, Millenia Real Estate Group as master developer of the EUC, which is now known as Millenia has partnered with Chelsea Investment Corporation ( "Developer ") for development and construction of a 123 -unit and 87 -unit affordable housing development for low income senior and family households, respectively, known as Millenia Senior and Family Affordable Apartments (the "Projects "). The Projects are located near the southwest corner of Birch Road and Eastlake Parkway within Millenia; and, WHEREAS, amendments to the Affordable Housing Program are necessary to facilitate the development of senior housing within Millenia to meet an increasing demand for senior housing, particularly to provide for various age, income, and ethnic groups of the community and to provide more clarity of information needed for homeownership opportunities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that the EUC Affordable Housing Program is hereby amended as attached as Exihibit 1. Presented by Kelly Broughton Development Services Director Approved as to form by Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 454 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA APPROVING AN AMENDMENT TO THE AGREEMENT REGARDING CONSTRUCTION OF PARKS IN A PORTION OF OTAY RANCH EASTERN URBAN CENTER WHEREAS, MCMILLIN OTAY RANCH, LLC, a Delaware limited liability company ( "McMillin ") and City entered into the "Development Agreement by and between the City of Chula Vista and McMillin Otay Ranch LLC," recorded October 27, 2009 as Document No. 2009 - 0595116 of Official Records of the San Diego County Recorder (the "Development Agreement "), and the "Agreement Regarding Construction of Parks in a Portion of Otay Ranch Eastern Urban Center," recorded October 28, 2009 as Document No. 2009 - 0599389 of Official Records of the San Diego County Recorder (the "Parks Agreement "). The Parks Agreement relates to what it called "EUC," which is now known as " Millenia." WHEREAS, by an assignment, memorandum and confirmations recorded February 22, 2011 as Document No. 2011 - 0098720 of Official Records of the San Diego County Recorder, McMillin assigned its rights and transferred its obligations under the Development Agreement and Parks Agreement to Master Developer; and, WHEREAS, Master Developer and City wish to refine the Parks Agreement by providing some flexibility for the payment of In -Lieu Fees for certain developments, such as affordable housing projects; and, WHEREAS, Chelsea Investment Corporation, utilizing to- be- formed limited partnerships of which Chelsea Investment Corporation will be a partner, the "Developer "), proposes to construct a 123 low income senior multifamily rental development, located near the southwest corner of Birch Road and Eastlake Parkway within the Otay Ranch Eastern Urban Center (EUC and also known as Millenia) master planned community ( "Senior Project "); and WHEREAS, Developer proposes to also construct an 87 unit low income multifamily rental development, located near the southwest corner of Birch Road and Eastlake Parkway within the Otay Ranch Eastern Urban Center (EUC and also known as Millenia) master planned community ( "Family Project "); and WHEREAS, as the obligation to pay the deferred fees under the Parks Agreement should now be transferred from the Master Developer to Developer as owner and operator of the Senior and Family Projects. 2015 -04 -21 Agenda Packet Page 455 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that the Parks Agreement is hereby amended as attached as Exhibit 1. Presented by Kelly Broughton Development Services Director Approved as to form by Glen R. Googins City Attorney 2015 -04 -21 Agenda Packet Page 456 MILLENIA AFFORDABLE HOUSING S'. . -. 125 _ - Z 81RCH,RD li C> I 4arketplace at J ndingwalk J J J - 46 • STY DVS S�' ��L lfr ��� 1 Disclaimer: Map and parcel data are believed to be accurate, but accla, for a title search, appraisal, survey or zoning verlficabon. I C- xiaordw L vtheran Ch-rch IMMIM11:31ifil is not guaranteed. This is not a legal document and should not be substituted 1 inch = 529 feet 11/14/2014 2015 -04 -21 Agenda Packet Page 457 �W:N:11:3110 MILLENIA AFFORDABLE HOUSING Income & Rent Restrictions �Wget Income Group Proposed L AL Income dfi@@JFM Seniors 1 Bd /1 Ba 11 50% $31,600 $857 1 Bd /1 Ba 88 60% $37,920 $709 2 Bd /1 Ba 2 50% $35,550 $1,027 2 Bd /1 Ba 21 60% $42,660 $849 MGR 1 N/A N/A N/A Subtotal 123 Family 1 Bd /1 Ba 2 50% $31,600 $857 1 Bd /1 Ba 23 60% $37,920 $709 2 Bd /1 Ba 4 50% $35,550 $1,027 2 Bd /1 Ba 31 60% $42,660 $849 3 Bd /2 Ba 3 50% $39,450 $978 3 Bd /2 Ba 23 60% $47,340 $1,183 MGR 1 N/A N/A N/A Subtotal 87 Total 210 2015 -04 -21 Agenda Packet Page 458 EXHIBIT 3 MILLENIA AFFORDABLE HOUSING 123 -Unit Senior Complex PROFORMA SUBSIDY ANALYSIS Cost Funds iFinan€l'ng Gap Acquisition 5,7291,501 Site improvements 997,500 Structures 11,489,500 Design /Engineering 642,500 Construction Contingency 3,564,446 Permits &Fees 4,758,238 Fees, F ina nd ng Costs 1,086,924 Reserves, Legal, Audit 458,535 Other 147,434 Developer Fees 2,400 Subtotal 31,446,579 Sources of Funds Tax Credit Equity $8,092,239 Tax Exempt Bonds- Permanent Loan $13,349,269 subtotal $ S 21,441,548 $ (9,965,071) Subsidies Master Developer Contribution (land & frnprovemerrts) $ 5,719,500 Deferred Developer Fee $1,250,000 C Bored $775,000 City development Free Waiver - RCT $1,350 City Development Fee Deferral - PAD $ 773,248 City Development Fee Deferral - Traffic Signal 26,044 Clty Development Fee Deferral - Sewer Capacity $ 335,237 City Dewlepment Fee Deferral - Salt Creek S 122,692 City Loan (HOME) City Loan f fn Lieu) (Housing Authority SA Loan �tpwlMod Repay) 932,000 Subtotal $ 9,465,071 TOTAL $ 31,406,579 31,406,579 $ Project Dus 123 Project Cost 31,406,579 Cost per Unit $ 255,33€3 -04 per unit City HOME Subsidy per Unit @ 11 Units per unit City /Housing Authority 5ubsldy per Unit $ 18,053 per unit City HOME Leveraging $ - Housing Authority Leveraging $1 to $34 TOTAL City/ RDA Leveraging 1 to $ 14 2015 -04 -21 Agenda Packet Page 459 Prokbd Cbst: Sources of Funds 87 -Unit Family Complex PROFORMA SUBSIDY ANALYSIS Cost Funds Financing Gap Acquisition 4,055,501 Site Improvements 963,000 Structures 10,571,000 Design /Engineering 642,500 Construction Contingency 3,323,489 Permits & Fees 4,293,885 Fees, Fin and ngCosts 953,678 Reserves, Levi, Audit 404,375 other 140,015 Developer Fees 2,500,000 Subtotal 27,847, 943 Tax Credit Equity Tax: Exempt Bonds- Permanent Loan Subtotal $11,841,098 $7,006,916 18,848,014 $ (19,848,014) Subsidies Master Developer Contribution (Land& frnprovements) 4,045,500 Deferred Developer Fee $ 1,250,000 C Bond 725,000 City Development Fee Waiver - RCT $ 23,975 City Development Fee Deferral - PAD $ 545,132 City Development Fee Deferral - Traffic Signal 19,421 City Development Fee Deferral - Sewer Capacity $ 237,110 City Development Fee iefer(aI - Salt Creek $ 86,782 City loan �HOJi E) $ 8001000 City Loran (in Lieu) $ 372,660 Housing Authority SA Loan (1owlMod Repoy) $ 895,340 Subtotal $ 8,999,929 TOTAL S 27,847,943 S 27,847,943 $ - Project pus Project Cost Cost per Unit City HOME Subsidy per Unit @ 11 Units City/Housing Authority Subsidy per Unit City HOME Leveraging Housing Authority Leveraging TOTAL City /RDA Leveraging 87 $ 27,847,943 320;041 -30 per unit 72,727 per unit 34,246 per unit $l to $34 $1to$14 2015 -04 -21 Agenda Packet Page 460 1 *00miI:31111115,11 MILLENIA AFFORDABLE HOUSING CITY /HOUSING AUTHORITY FINANCIAL ASSISTANCE DEVELOPMENT FEE DEFERRALS & WAIVERS FY 15 HOME funds 300,000 FY 16 HOME funds (precommittment) 500,000 Low /Moderate Income Housing Asset Funds 1,827,340 Balanced Communities In Lieu Funds 372,660 TOTAL 1 $ 3,000,000 DEVELOPMENT FEE DEFERRALS & WAIVERS 2015 -04 -21 Agenda Packet Page 461 • n .. .. Traffic Signal Fee 44,465 Defer For 15 Years §3.45.010(C) Salt Creek Sewer Basin 209,474 Defer For 15 Years §3.45.010(C) Sewer Capacity 572,356 Defer For 15 Years §3.45.010(C) Parkland Acquisition And Development (PAD) Fee 1,318,380 Defer For 15 Years §17.10.070 Residential Construction Tax (Rct) 55,325 Waive Fee §3.32.050 TOTAL $ 2,200,000 2015 -04 -21 Agenda Packet Page 461 N O H N O N H a a ro w K N Average New Constr 6 $ 172,191,167 $ 316,899 $ 3,896,866 $ 58,953 26% Average Acq & Rehab 2 $ 2,165,160 $ 154,654 $ 417,500 $ 59,643 98% Notes: * Project costs do not include land acquisition costs due to the donation of the land /property. M x City /Agency Type of No. of Cost per City /Agency a �° Publicly Project Name Area of City Targeted Pop Total Cost Subsidy per Date Construct Units Unit Subsidy Funded Unit MAAC Seniors on Broadway* Southwest Seniors (30 -50 %AM1) New Const 42 $ 10,714,543 $ 255,108 $ 3,511,194 $ 83,600 35% 2005 Landings 1* East Families (30-60 %AMi) New Const 92 $ 27,772,087 $ 301,871 $ 1,100,000 $ 11,957 30% 2007 Los Vecinos Southwest Families (30- 60 %AMi) New Const 42 $ 16,112,508 $ 383,631 $ 5,570,000 $ 132,619 35% 2008 Landings ll* East Families (50-60 % AML) New Const 143 $ 47,778,280 $ 334,114 $ 6,000,000 $ 41,958 13% 2010 Lofts on Landis Northwest Families (40- 60 %AMI) New Const 34 $ 11,936,141 $ 351,063 $ 2,000,000 $ 58,824 17% 2014 Millenia East Seniors & Families i50- 60%AM]) New Const 210 $ 57,877,608 $ 275,608 $ 5,200,000 $ 24,762 9% 2015 Muncey Manor Southwest Former Foster Youth (�50 %AMI) Acq & Rehab 7 $ 893,255 $ 127,608 $ 385,000 $ 55,000 95 %6 2010 Landis Studios* Northwest Chronic Homeless (<50% AMA) Acq & Rehab 7 $ 1,271,905 $ 181,701 $ 450,000 $ 64,286 100% 2014 Average New Constr 6 $ 172,191,167 $ 316,899 $ 3,896,866 $ 58,953 26% Average Acq & Rehab 2 $ 2,165,160 $ 154,654 $ 417,500 $ 59,643 98% Notes: * Project costs do not include land acquisition costs due to the donation of the land /property. M x EASTERN URBAN CENTER COMPREHENSIVE AFFORDABLE HOUSING PROGRAM Amendment #1 A COMPREHENSIVE PLAN FOR THE PROVISION OF AFFORDABLE HOUSING Adopted October 6, 2009 by Resolution No. 2009 -224 and Ordinance No. 3142 2015 -04 -21 Agenda Packet Page 463 This page is intentionally blank. 2015 -04 -21 Agenda Packet Page 464 TABLE OF CONTENTS 11.6.1 INTRODUCTION------- ------------------------------------------------------------------------ ---------- ----------------- ------ I 11.6.2 DEFINITIONS ....................................................................................... ..............................2 11.6.3 NEEDS ASSESSMENT ........................................................................ ..............................4 11.6.4 EASTERN URBAN CENTER AFFORDABLE HOUSING PROGRAM .........................6 11.6.4.1 LOW INCOME HOUSING .................................................... ..............................6 Requirements.......................................................................... ..............................6 Types of Affordable Housing ................................................. ..............................6 SiteSelection Criteria ............................................................. ..............................6 Design..................................................................................... ..............................7 UnitMix by Bedroom Count .................................................. ..............................7 Affordable Housing Credits for Large Units ......................... ..............................7 Low Income Housing Sites ..................................................... ..............................7 11.6.4.2 MODERATE INCOME HOUSING ....................................... ..............................8 Moderate Income Housing Requirements ............................... ..............................8 Moderate Income Housing Sites ............................................. ..............................8 11.6.4.3 IMPLEMENTATION SCHEDULE ........................................ ..............................8 11.6.4.4 AFFORDABLE HOUSING RESTRICTIONS ....................... ..............................9 IncomeEligibility .................................................................... ..............................9 Affordable Monthly Rents ...................................................... ..............................9 Affordable Housing Costs for Owner Occupied Housing ..... .............................10 Underwriting Requirements ................................................... .............................11 Resale Provisions of Owner Occupied Housing .................. ............................... I I Term of Affordability Restrictions ........................................ .............................12 Priority for Occupancy of Sale Units ..................................... .............................12 Community Facilities District or Mello -Roos Applicability .............................12 11.6.4.5 SUBSIDIES, INCENTIVES AND FINANCING MECHANISMS ...................12 2015 -04 -21 Agenda Packet Page 465 11.6.4.6 COMPLIANCE REPORTING .............................................. .............................13 Rental Units Compliance Packet and Audit ........................... .............................13 Home Ownership Units Compliance Packet .......................... .............................15 11.6.4.7 AFFIRMATIVE MARKETING PLAN ................................. .............................16 11.6.4.8 IMPLEMENTING AGREEMENTS AND CONDITIONS ... .............................17 14.6.5 APPENDIX ...................................... ............................... i Q Exhibit A4-91: Suplemental Rental Application ........................................................................................................................... .............................19 Exhibit 2: Semi - Annual Affordable Housing Monitoring Report ................... .............................21 Exhibit 3: Homebuyer's Qualifying Form ....................................................... .............................25 Exhibit 4: City of Chula Vista Equal Housing Opportunity Requirements ..... .............................31 2015 -04 -21 Agenda Packet Page 466 II.6.1 INTRODUCTION The City of Chula Vista ( "City "), along with all other cities in California, is required by state law to have a Housing Element as a component of its General Plan. The Housing Element describes the housing needs of the community and the responses necessary to fulfill them. The City of Chula Vista Housing Element, adopted in October 2006, contains numerous objectives, policies and related action programs to accomplish these objectives. Key among these policies is the affordable housing policy which requires that residential development with fifty (50) or more dwelling units provide a minimum of 10% of the total dwelling units for low and moderate income households, one -half of these units (5% of the total project) being designated to low income and the other half (5 %) to moderate income households. In order to guarantee the provision of Affordable Housing opportunities, the City requires that a specific Affordable Housing Program ( "AHP ") and agreement be consistent with the Housing Element of the Chula Vista General Plan and be prepared and signed by the Developer(s). This Affordable Housing Program is intended to delineate how and when the EUC units would be provided, potential subsidies, income rent restriction policy references and methods to verify compliance. The program may be implemented through various mechanisms including development agreements, tentative map conditions, and specific housing project agreements which may impose additional terms and conditions consistent with the Housing Element, adopted SPA plan, State and Federal Requirements, City Council polices and City of Chula Vista ordinances. The Eastern Urban Center Comprehensive Affordable Housing Program, as used herein, applies only to that area owned by the applicants, McMillin Otay Ranch LLC within the Eastern Urban Center SPA in the Otay Ranch General Development Plan. The other property owner(s) will be required to submit amendments or supplemental programs to address affordable housing provision for their property, consistent with the "segmenting" provisions of the Otay Ranch General Development Plan. The Eastern Urban Center Comprehensive Affordable Housing Program is consistent with the City's affordable housing policies. Within the Eastern Urban Center there is planned to be a total of 376 affordable units, including 189 low- income units and 187 moderate - income units. This total includes 78 units (40 low and 38 moderate income) of affordable housing that was transferred from the applicant's Village Seven ( "Village of Vista Verde ") project to the Eastern Urban Center via an Affordable Housing Transfer Agreement adopted by the City Council on December 6, 2005 and recorded as Document Number 2006 - 0071110. Those units will be subject to the criteria contained in the Village Seven SPA Affordable Housing Plan. The Master Developer shall accrue an affordable housing credit for each unit built above the required 10% of the future EUC build out total. 2015 -04 -21 Agenda Packet Page 467 The Eastern Urban Center's affordable obligation is expected to be satisfied by providing qualifying units within the project. The obligation may be satisfied as restricted for -sale or rental- units. According to the terms of the policy within the General Plan, the City may authorize the obligation to be satisfied through other mechanisms consistent with the housing element, and the Otay Ranch GDP. Should units be added above and beyond the 2,983 total units currently allocated to the EUC the affordable housing obligation arising from these additional units shall be satisfied in a manner consistent with the General Plan, Housing Element and Otay Ranch GDP. Should fewer than 2,983 units be realized with the EUC SPA plan area, the total obligation shall be based on the actual unit count. Overall, the initial approval for Eastern Urban Center is planned to include a total of 2,983 multi - family housing units. The location of candidate low and moderate income housing sites are not known at this time, but could be located anywhere in the Eastern Urban Center project. To the extent that the property owner satisfies its, low and /or moderate housing obligations on one or more of these candidate sites, the selection of which site or sites to use shall be entirely on the property owner's discretion. In the event that the provision of low and /or moderate income housing units in Eastern Urban Center results in the provision of more units than required herein, the City may consent to allow the property owner or its successors or assigns to use or transfer such excess credits elsewhere within the boundaries of the Otay Ranch General Development Plan or to meet affordable housing obligations from projects located elsewhere in the city of Chula Vista. Eastern Urban Center affordable housing obligations may also be met through provision of sufficient acceptable units outside the boundaries of the Otay Ranch General Development Plan, with specific approval by the City of Chula Vista. The owners also retain the right to determine whether affordable units are provided as rental units or for -sale units, as long as the affordability criteria as defined in the State, Federal and City codes and policies are met. II.6.2 DEFINITIONS Affirmative Marketing Plan: The Affirmative Marketing Plan that details the actions the developer will take to provide information and otherwise attract eligible persons in the housing market area to the available housing without regard to race, sex, sexual orientation, marital status, familiar status, color, religion, national origin, ancestry, handicap, age, or any other category which may be defined by law now or in the future. Low Income Household: A household of persons who claim primary residency at the same unit with combined incomes that do not exceed 80% of the San Diego Area Median Income (adjusted annually) based on household size, as established by and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937 and as also published in the California 2 2015 -04 -21 Agenda Packet Page 468 Administrative Code. See the latest annual income limits as published by the United States Department of Housing and Urban Development (HUD). Household size is calculated by the number of persons residing at the same unit as their primary residency. Moderate Income Household: A household of persons who claim primary residency at the same unit with combined incomes between 80% to 120% of the San Diego Area Median Income (adjusted annually) based on household size, as established by and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937 and as also published in the California Administrative Code. See the latest annual income limits as published by the United States Department of Housing and Urban Development (HUD). Household size is calculated by the number of persons residing at the same unit as their primary residency. San Diego Area Median Income: The San Diego County area median income level as determined from time to time by the United States Department of Housing and Urban Development (HUD) based on household size. Subsidized Financing: Any financing provided by any public agency specifically for the development and construction of low or moderate income housing units, which may include, but is not limited to the following: ■ Low Income Housing Tax Credits (LIHTC) statewide competition; ■ Housing Bonds State; ■ Housing Bonds City; ■ Redevelopment Low and Moderate - income Housing fund Redevelopment Agency; ■ HOME City and County; ■ CDBG City; and, ■ Other State and Federal Public Financing 3 2015 -04 -21 Agenda Packet Page 469 II.6.3 NEEDS ASSESSMENT According to SANDAG, the City of Chula Vista's population is anticipated to increase by more than 70,000 new residents over the next 25 years. The characteristics of the City's population, housing, and employment which affect its housing goals, policies, and programs include: ■ Chula Vista residents have household income and age characteristics that nearly match the regional median. In 2000, 11% of the City's population was living below the poverty line, compared with 13% of the County. However, in the western portion of Chula Vista (defined as west of I -805), 15% percent of the residents live below the poverty line. ■ According to SANDAG (2000), the population has more diversity in race /ethnicity than the region, in that 32 percent of the population is Caucasian (non - Hispanic) and 50 percent is Hispanic (all races), this compares to 55 percent Caucasian and 27 percent Hispanic respectively for the San Diego Region. The City will experience a substantial shift in the average age of their residents over the next 25 years. The actual population of the three age clusters from 45 to 65 and older will increase between 100% and 197% by 2030, while the younger age clusters (age 5 -14 years) will only grow by 30% and will ultimately form a smaller percentage of the overall City population. ■ Due to 4Lsits urban character, the Eastern Urban Center anticipates a lower household size of 2.06 versus SANDAG's regional average of 3.06. Additionally, household population sizes are anticipated to decline, with the most dramatic declines noted in the Otay Ranch area of the City. ■ A large supply of vacant developable land is planned for communities with a wide variety of densities and land use types. ■ The well - established neighborhoods and master - planned neighborhoods create different opportunities and require a different set of policies and programs to address housing needs. ■ The City's diverse employment base will grow by more than 84 percent between 2000 and 2030, with the majority of growth in the retail, service, and government sectors. ■ A high rate of new home construction is anticipated to continue as many approved master planned communities in the City continue to build -out. 0 2015 -04 -21 Agenda Packet Page 470 ■ A focus on the revitalization of the Western portion of Chula Vista (west of I -805) has occurred and its vision expressed in the recently adopted General Plan and Urban Core Specific Plan. Increasing housing opportunities in the West is a goal of both the General Plan and the Housing Element. ■ The home ownership rate of 57 percent is nearly the same as the regional rate of 55 percent. ■ The low rental vacancy rate of 3.0 percent indicates likely increased housing costs and greater likelihood of over - crowding. ■ The median housing cost for resale housing in Chula Vista is $550,000 , $60,000 higher than the region's median cost of $490,000. ■ Average rents range $589- $1,459 for studios to three (or more) bedrooms respectively, slightly lower that the regional average of $602- $1520. ■ The State of California establishes a housing need number for each county to accommodate for population growth. Once this has been completed, each council of government (SANDAG for this county) distributes the regional growth number according to land availability and constraints. The City's share of the regional housing need through 2010 is 17,233 units, with 6,820 designated for lower income households. 2015 -04 -21 Agenda Packet Page 471 IL6.4 EASTERN URBAN CENTER AFFORDABLE HOUSING PROGRAM II.6.4.1 LOW INCOME HOUSING Requirements The Eastern Urban Center project is required to provide a minimum of 10% of the number of permitted dwelling units as affordable housing, of which one -half shall be provided as low income housing and one- half will be provided as moderate income housing and to fulfill the obligations of the "Affordable Housing Transfer Agreement" which transferred the applicant's affordable housing obligation in Village Seven ( "Village of Vista Verde ") to the Eastern Urban Center. Based on the total number of permitted dwelling units along with 78 units transferred from Village Seven, a total of 376 low and moderate - income housing units are required to be provided, of which 189 will be provided for low- income households, and 187 will be provided for moderate - income households. Types of Affordable Housing The housing policies and programs established in the adopted City of Chula Vista General Plan Housing Element (and draft Housing Element) advocate abroad variety and diversity of housing types. The affordable housing obligations of Eastern Urban Center development wi4may be met through -aaM combination of rental and for -sale housing. Site Selection Criteria Due to its mixed -use nature and site planning characteristics, all areas of the Eastern Urban Center are suited for the provision of affordable housing. Ideally, the location of affordable housing projects shall take into consideration proximity and availability of the following: a. Existing or proposed public transit facilities, including bus routes along arterial highways, or transportation routes; b. Existing or proposed community facilities and services, such as retail, commercial and support services, public facilities and schools; and, C. Existing or future employment opportunities. Given the flexibility of implementation contained within the SPA plan, specific locations for affordable housing will not be identified at this time. Specific locations 0 2015 -04 -21 Agenda Packet Page 472 and implementation strategies will be covered in future project - specific affordable housing agreements that the applicant will be required to enter into with the City. Every effort will be made to ensure compatibility with adjacent residential units (i.e., densities, design, etc.) and non - residential land uses. ■ Design Affordable housing shall be compatible with the design and use of the adjacent market rate units in terms of exterior appearance, materials, and finish quality. The developer shall have the option of reducing the interior amenities, levels, and square footage of the affordable units. Through the planning entitlement process the Developer may request reduced parking requirements for those affordable projects that are in proximity to transit facilities or along designated transit lines. ■ Unit Mix By Bedroom Count The affordable units shall have an overall unit mix by bedroom count which reflects the appropriate community need and anticipated demographic of the Eastern Urban Center, and satisfies the necessary operational mix required by various funding sources. Given that 14 percent of the households in Chula Vista (according to the 1990 Census) are large families of five persons or more and there exists a lack of large units to accommodate these households, the city desires to encourage the development of large family units of three or more bedrooms. Additional credit may be given by the City for units with three or more bedrooms, but not to exceed 10% of the total units required. ■ Senior Housing The affordable housing developer(s) may satisfy up to 2-533% of the affordable housing obligation through the provision of housing for senior citizens as defined by Section 51.3 of the California Civil Code if it demonstrates advantages as to location, diversity of housing types, and /or affordability levels and /or other factors deemed to be of significant concern by the City. ■ Low Income Housing Sites As mentioned previously affordable housing units may be provided anywhere within the Eastern Urban Center. To the extent a property owner is required to satisfy its obligations herein within the Eastern Urban Center, the selection of which of the potential sites to be used, shall be solely within the property owner's discretion. 7 2015 -04 -21 Agenda Packet Page 473 IL6.4.2 MODERATE INCOME HOUSING Moderate Income Housing Requirements The initial approval of Eastern Urban Center includes a maximum of 2,983 housing units of which five percent (5 %), or 149 units, must be moderate - income housing units in addition to the moderate - income housing units transferred from Village 7. The moderate income housing obligation may be met through a combination of housing types including rental and for sale housing or by an alternative method as approved by the City. Moderate Income Housing Sites Due to its mixed -use nature and site planning characteristics, all areas of the Eastern Urban Center could be suitable locations for affordable housing. Given the flexibility of implementation espoused by the SPA plan, specific locations for affordable housing will not be identified at this time. Specific implementation strategies will be covered in future project - specific affordable housing agreements that the applicant will be required to enter into with the City. Every effort will be made to ensure compatibility with adjacent residential units (i.e., densities, design, etc.) and non- residential land uses. Moderate - income units may be suitable in any location within the EUC. The moderate income housing for McMillin, which includes 38 units transferred from Village 7 and 149 units for the EUC totaling 187 units, would be completed as part of the development of their ownership in the EUC, unless an alternative off -site location or payment of in -lieu fees or alternative method is approved by the City. II.6.4.3 IMPLEMENTATION SCHEDULE Prior to the issuance of the 1400' market -rate building permit in the project the Developer(s) shall, at the sole discretion of the City Council, enter into the specific agreement(s) covering the Village 7 Affordable Housing Transfer Agreement obligation and Eastern Urban Center affordable housing obligation. The project specific agreement obligation may be satisfied by providing affordable for -sale or for - rental housing. 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 474 IL6.4.4 AFFORDABLE HOUSING RESTRICTIONS Income Eli ig bility To determine the eligibility of a household for the low or moderate income housing unit, the household purchasing or renting the affordable unit must qualify under the maximum income limits as established by and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937, as also published in the California Administrative. See the latest annual income limits as published by the United States Department of Housing and Urban Development (HUD). Affordable Monthly Rents For rental housing, compliance with the affordable housing requirements is determined by verifying that the total rent cost paid by the tenant is considered affordable as defined below. To determine affordable rent costs, monthly Affordable Rent includes all actual or projected monthly payments for the following:) Use and occupancy of a housing unit and the associated land and facilities; Any separately charged fees and service charges assessed by the lessor which are required by all tenants but is not to include security deposits; A reasonable allowance for utilities (including garbage collection, sewer, water, electricity, gas and other heating, cooking, and refrigeration fuels but not to include telephone service, cable TV, or high speed modem) as defined by the Federal Regulations for the Tenant Based Rental Assistance Program; and, Possessory interest taxes or other fees and charges assessed for use of the associated land and facilities by a public or private entity other than the lessor. Affordable monthly rent is not to exceed the following calculations -: ■ Low Income: 60 percent of the Area Median Income (AMI) for San Diego County, adjusted for household size appropriate for the unit, multiplied by 30 percent and divided by 12. 1 - 25 California Code of Regulations Section 6918 9 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 475 ■ Moderate - income: _110 percent of the Area Median Income (AMI) for San Diego County, adjusted for household size appropriate for the unit, multiplied by 30 erp cent and divided by 12. Should subsidized financing and other incentives from a public agency be proposed and obtained, the affordable monthly rent shall be dictated by such program or granting Agency. If no affordable rent is specified, affordable monthly rents shall be established in accordance with Section 50053 of the California Health and Safety Code. ■ Affordable Housing Costs for Owner Occupied Housing For ownership housing (for sale units), compliance with the affordable housing requirements is determined by verifying that the sales price paid by the buyer equates to a total housing cost that is considered affordable as defined below. To determine affordable housing costs, monthly Housing Payments includes all actual or projected monthly payments for the following: - Principal and interest on a mortgage loan, at the time of initial purchase by the homebuyer; - Allowances for property insurance; A reasonable allowance for utilities (including garbage collection, sewer, water, electricity, gas and other heating, cooking, and refrigeration fuels but not to include telephone service, cable TV, or high speed modem) as defined by the Federal Regulations for the Tenant Based Rental Assistance Program; and, - Property taxes and assessments; and - Homeowner Association fees. Affordable monthly housing payments are not to exceed the following calculations: - Low Income: 70 percent of the Area Median Income (AMI) for San Diego County, adjusted for household size appropriate for the unit, multiplied by 30 percent and divided by 12. - Moderate - income: 110 percent of the Area Median Income (AMI) for San Diego County, adjusted for household size appropriate for the unit, multiplied by X36 percent and divided by 12. 10 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 476 Should subsidized financing and other incentives from a public agency be proposed and obtained, the affordable monthly housing payment shall be dictated by such program or granting Agency. Any low- income for -sale housing within the EUC shall be in accordance with City Council policy 453- 02, the 2006 Chula Vista Housing Element and the 2005 Otay Ranch GDP. If no affordable monthly housing payment is specified, the affordable monthly housing payment shall be established in accordance with Section 50052.5 of the California Health and Safety Code. ■ Underwriting Requirements To ensure the preservation of affordability of proposed low and moderate - income housing and the financial viability of program participants, the City shall encourage the following policies: - Mortgage rates fixed for a minimal five years. No adjustable rate mortgages with initial terms less than five years; - Affordable monthly housing payments not to exceed 33 percent of household income (Front End Ratio). Total debt payments not to exceed 45 percent of household income (Back End Ratio); - No teaser rates and, - No non - occupant co- borrowers. ■ Resale Provisions of Owner Occupied Housing In order to ensure the continued affordability of the units, resale of the units must be restricted for the required term of thirty (3 0) years or longer subject to financing options, City Council Policy 453 -02, the 2006 Housing Element and the 2005 Otay Ranch GDP. After initial sale of the affordable units to a low- income household, all subsequent buyers of such units must also be income eligible and the unit must be sold at an affordable price. A developer may opt to have no income or sales price restriction for subsequent buyers, provided however that restrictions to the satisfaction of the City are in place that would result in the recapture by the City or its designee of a financial interest in the units equal to a proportionate share of any equity, to be determined and specified within the Affordable Housing Agreement executed for the proposed affordable housing development. Funds recaptured by the City shall be used to provide assistance to other identified affordable housing production or contributions to a special needs housing project or program. To the extent possible, projects using for -sale units to satisfy the obligations of developers under the City's Affordable Housing Program shall be designed to be compatible with conventional mortgage financing programs including secondary market requirements. 11 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 477 ■ Term of Affordability Restrictions Should subsidized financing be proposed and obtained, income and rent restrictions for an affordable rental project shall be implemented for the remaining life of the prof ect, which is presumed to be a minimum of fifty -five (55) years from the date of completion of the final inspection for each structure. In the event that no subsidized financing is obtained, such affordability restrictions shall remain in effect for thirty (30) years from the date of completion of the final inspection for each structure, but could be longer subject to City participation and financing options. The term of affordability and resale restrictions for affordable for -sale units is more appropriately described above, Resale Provisions of Owner Occupied Housing. ■ Priority For Occupancy or Sale of Units Priority for the occupancy or sale of income or rent restricted units shall be given as prescribed by the guidelines provided by the City of Chula Vista's Redevelopment and Housing Department. ■ Community Facilities District or Mello -Roos Applicability At the discretion of the Master Developer, Affordable Housing projects or income restricted units fulfilling the EUC affordable housing obligation, on or off site, may or may not be burdened by a Community Facilities District, Mello -Roos, equivalent entity or derivative thereof. 12 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 478 IL6.4.5 SUBSIDIES, INCENTIVES AND FINANCING MECHANISMS The City agrees to use its reasonable best efforts to assist the developer in pursuing the benefit of certain financing mechanisms, subsidies, and other incentives to facilitate the provision of affordable housing for low and moderate income households to the extent such resources and programs for this purpose are available in accordance with City Council policy 453 -02, the 2006 Housing Element and the 2005 Otay Ranch GDP. These mechanisms, subsidies, and incentives, which could reduce the cost of providing affordable housing, include, but are not limited to, local, state and federal subsidies, City density bonuses, planning and design and development techniques and standards, and City development impact and other City fee subsidies, deferrals or waivers (collectively, the Cost Reducing Mechanisms). Potential subsidies, incentives, and financing mechanisms that may be used to facilitate the provision of affordable housing include the following: Low Income Housing Tax Credits (LIHTC) - statewide competition; Housing Bonds - State; Housing Bonds - City; Redevelopment Low and Moderate - income Housing fund - Redevelopment Agency; HOME - City and County; CBDG - City; and Other State and Federal Public Financing This list is not intended to limit the use of other subsidies, incentives, or other financing mechanisms that are now available or may become available in the future. The parties acknowledge that the City is not hereby committing and cannot guarantee the availability of any Cost Reducing Mechanisms to the Developers for the EUC. The City reserves the right to approve or disapprove, in its sole discretion, any developer request for substantial financing. Densi . Bonus Projects which meet the applicable requirements of State Law (Government Code Section 65915) as a result of the affordable housing units are able to apply for a density bonus or other additional incentives in accordance with the provisions of such law. 13 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 479 IL6.4.6 COMPLIANCE REPORTING All Compliance Reports shall be submitted to the City of Chula Vista Redevelopment and Housing Department. The requirements imposed by providers of subsidized financing or other Cost Reducing mechanisms may replace the terms described below if City so approves. ■ Rental Units' Compliance Packet and Audit a. Should a Developer seek approval by the City to credit a unit toward its affordable housing obligation, the Developer must give the City, at a minimum, a compliance packet including the following: - Income Computation & Certification - Income Verification - Occupancy Certificate - Certificate of Continuing Compliance - Project Summary Affordable Housing Developer shall not be required to perform any extraordinary investigation or verification regarding such information other than the Affordable Housing Developer's usual and customary means of income verification. The Affordable Housing Developer shall retain all forms and any supporting documents for a period of at least three (3) years after the applicant ceases to occupy an affordable income housing unit. b. A household occupying a designated low income unit whose annual income increases subsequent to occupying said unit (referred to as over income household) and thus exceeds the 80% of area median income, need not vacate the apartment. However, at the Affordable Housing Developer's discretion, this over income household's monthly rent (including utilities) may be increased to the lower of 30% of their actual income or the market rate. Regardless of a rent increase, the Affordable Housing Developer(s) is obligated to replace this unit by renting the next comparable unit to a low income household as per the paragraph below. Thus, the Affordable Housing Developer(s) shall ensure appropriate language is included in the lease requiring tenant to provide income information annually and acknowledge that should its income increase, the household may be subj ect to a higher rent. Adjusted monthly incomes can be calculated using rules according to the HUD Handbook 4350/3 Occupancy Requirements for HUD Subsidized Multifamily Housing. The location of the designated units may change over time (to be referred to as floating units) as long as the total number of affordable units remains constant and that substituted units are comparable in 14 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 480 terms of size, features, and the number of bedrooms, as determined by the Director of the Redevelopment and Housing Department. If the over income household does not vacate the unit, the Affordable Housing Developer(s) must assure that when the next comparable apartment becomes vacant, the newly - available unit must be rented to a low income household, as a floating unit, to replace the previously designated unit no longer housing a low- income household. If the over income household chooses to leave, the vacated unit retains its low income unit designation. If a residential apartment complex is designated as 100% low- income, the over income household will not be required to vacate, if it pays the increased rent, and the unit will not be replaced with a floating unit. When the over - income household vacates the unit, the unit retains its low income unit designation. C. If the city determines that an outside audit is necessary to verify the accuracy of the submitted rent roll, then on a basis no more frequently than once a year, it may require such an audit at the expense of the Affordable Housing Developer(s). In such event, within ten (10) days after delivery of the City's written request for such outside audit, the Affordable Housing Developer(s) shall deliver to the City the names of three (3) certified public accountants doing business in the Metropolitan San Diego area. City will promptly deliver to the Affordable Housing Developer(s) notice of approval by the City of one or more of said names. The audit shall be completed by an approved certified public accountant, at the Affordable Housing Developer's sole cost and expense, within sixty (60) days after the delivery to the Affordable Housing Developer of City's approval. The certified public accountant shall promptly deliver a copy of the written audit to the City. Such audit shall be an audit of Affordable Housing Developer's records, including the information supplied to Affordable Housing Developer(s) by the low income tenants. The auditor shall not be required to verify the accuracy of the information provided by the low income tenants. ■ Home Ownership Units' Compliance Packet Should the Affordable Housing Developer(s) seek approval by the City to credit a home purchase toward its affordable housing obligation, the Affordable Housing Developer(s) must give the City at a minimum a compliance packet including the following: 15 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 481 - Final 1003 (mortgage loan application), Good Faith Estimate and Underwriting Transmittal Summary (1008) /or similar form from Lender - Verification of Affordable income buyer completed by affordable housing developer under or on behalf of the City - A release signed by buyer authorizing the City to receive a copy of the buyer's documents and /or information as described above. - Any /and all other documents and information as stipulated within City Council Policy 453 -02 and /or the City of Chula Vista Municipal Code as applicable. Affordable Housing Developer(s) shall not be required to perform any extraordinary investigation or verification regarding such information other than Affordable Housing Developer's usual and customary means of income verification. Affordable Housing Developer(s) may contact the City's Redevelopment and Housing Assistant Director to confirm the City's acceptance of the applicant as credit toward Developer's low income housing unit obligation. Developer may contact the City prior to the sale of the unit for consultation purposes if desired; however, approval will be given in writing only after required documents are reviewed and accepted by the City. IL6.4.6 AFFIRMATIVE MARKETING PLAN The Affordable Housing Developer(s) shall provide a marketing plan to the City, should the City request prior to issuance of building permits, for proactively marketing the low and moderate income housing units to low and moderate income tenants and purchasers, respectively, at the time specified in the Implementation Schedules above or as described in future agreements. Affordable Housing Developer(s) shall use good faith and reasonable best efforts to market the low and moderate income housing units to low and moderate income tenants and purchasers according to the affirmative marketing plan. The City will in its discretion use good faith and reasonable best efforts to assist the Affordable Housing Developer(s) in marketing low and moderate income housing units to low and moderate income tenants and purchasers, processing the applications of prospective tenants and purchasers of low and moderate income housing units, and complying with the reporting requirements as required herein. 16 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 482 IL6.4.7 IMPLEMENTING AGREEMENTS AND CONDITIONS This AHP may be implemented through various mechanisms including development agreements, tentative map conditions, and specific housing project agreements which may impose additional terms and conditions consistent with this affordable housing Plan. 17 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 483 18 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 484 EXHIBIT IA SUPPLEMENTAL RENTAL APPLICATION The rental unit for which you are applying has received governmental assistance under programs to encourage more affordable housing. As a result, the unit carries a rent level restriction and is restricted to occupancy by low and moderate income households. The information required on this form is necessary to determine you income eligibility to occupy the unit. You must report all household income. Information provided will be confidential and not subject to public disclosure pursuant to State Government Code Section 6254(h). Rental Unit Address 2. Applicant Name 3. Other Household Members 4. Total Current Annual Household Income from all Sources: TOTAL $ Detail: Household Member Income Source 5. Total Gross Annual Household Income shown on most recent Federal Tax return (attach copies of most recent Federal Tax returns for all household members receiving income. Include other verification of income not appearing on tax forms.) TOTAL $ APPLICANT'S STATEMENT I certify, under penalty of perjury, that the foregoing information is true and correct to the best of my knowledge. I understand that any misrepresentation of the information contained herein may be cause for eviction. Signature Applicant Date 19 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 485 FXMRiT 1B OWNER'S STATEMENT Based on the foregoing information, I certify, under penalty of perjury, that the applicant is eligible to occupy this restricted affordable unit. Eligibility is based on finding that the applicant household's current annual income is $ and does not exceed the current maximum household income of $ allowed under the terms of a Development Agreement with the City of Chula Vista regarding this residential development. Name Title Signature Date 20 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 486 FXMRiT 2A Owner's Certification I am the owner or owner's representative for an affordable housing development in the City of Chula Vista, which is bound by a Housing Agreement with the City. I certify under penalty or perjury that the attached rent roll for affordable units at my project is true and correct to the best of my knowledge and complies with the terms and conditions stipulated in the Affordable Housing Agreement, or any agreement that implements the same, with the City of Chula Vista. Name Title Signature Date Exhibit 4 —Page 1 of 4 2015 -04 -21 Agenda Packet (Village Seven) Page 487 This page is intentionally blank. Exhibit 4 —Page 1 of 4 2015 -04 -21 Agenda Packet (Village Seven) Page 488 Project Name: Project Address: Contact Person: Telephone No.: As of (Date): 0 June 30, Reviewed By: wr, CITY OF CHUG visrA SEMI - ANNUAL AFFORDABLE HOUSING MONITORING REPORT Title: Fax No.: 0 December 31, Date: Bdrm Size Restricted - Affordable Non - Restricted TOTAL No. of Units No. of Units Avg Monthly Rent Studio FOR CITY 1 Bedroom Total 2 Bedrooms Date of Last USE Unit No. Bdrm 3 +Bedrooms Name of No. of Monthly Percent Median ITOTAL Income Re- ONLY Unit in FXHiRiT 2R 2015 -04 -21 Agenda Packet Page 489 FOR CITY Total Seniors — Date of Last USE Unit No. Bdrm Monthly Name of No. of Monthly Percent Median One Income Re- ONLY Unit in Size Rent $ Household Occupants Household Income Occupant Examination Income $ 60 Yrs+ Compliance (YEN) (Y/N) Example 2 $695 Doe, John 2 $2,800 % N/A 1/99 2015 -04 -21 Agenda Packet Page 489 Project Name: As of (Date): ❑ June 30, 1. 2. 3. 4. 5. 6. 7. 8. 9. to. 11. 12. 13. 14. 15. �1 {I/ r;R.l�r CITV OF CHUI.A VISTA SEMI - ANNUAL AFFORDABLE HOUSING MONITORING REPORT ❑ December 31, Unit No. Bdrm Size Monthly Rent $ Name of Household No. of Occupants Total Monthly Household Income $ Percent Median Income Seniors — One Occupant 60 Yrs+ (YEN) Date of Last Income Re- Examination FOR CITY USE ONLY Unit in Compliance (Y/N) Deadline for Submittal: January 15th and July 15th of each year. 2015 -04 -21 Agenda Packet Revised: Jgiift'lk01 Project Name: As of (Date): ❑ June 30, 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. �1 {I/ r;R.l�r CITV OF CHUI.A VISTA SEMI - ANNUAL AFFORDABLE HOUSING MONITORING REPORT ❑ December 31, Unit No. Bdrm Size Monthly Rent $ Name of Household No. of Occupants Total Monthly Household Income $ Percent Median Income Seniors — One Occupant 60 Yrs+ (YEN) Date of Last Income Re- Examination FOR CITY USE ONLY Unit in Compliance (Y/N) Deadline for Submittal: January 15th and July 15th of each year. 2015 -04 -21 Agenda Packet Revised: Jgiift'lk01 Project Name: As of (Date): ❑ June 30, 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. �1 {I/ r;R.1�4 CITY OF CHUI.A VISTA SEMI - ANNUAL AFFORDABLE HOUSING MONITORING REPORT ❑ December 31, Unit No. Bdrm Size Monthly Rent $ Name of Household No. of Occupants Total Monthly Household Income $ Percent Median Income Seniors — One Occupant 60 Yrs+ (YEN) Date of Last Income Re- Examination FOR CITY USE ONLY Unit in Compliance (Y/N) Deadline for Submittal: January 15th and July 15th of each year. 2015 -04 -21 Agenda Packet Revised: Jgiifttlkol EXHIBIT 3 Ow of CHULA VM HOME BUYER'S QUALIFYING FORM BUYER'S INFORMATION Buyer's Name: Current Address: Current Household Income: $ Household Size: NEW HOME INFORMATION Master Plan Community: Name of Residential Development: Tract: Lot Address: No. of Bedrooms: Purchase Price2-: Monthly PITI Payment: Year of Purchase: Sales Representative: Lot No.: $ % of Income: % Attachments ❑ Mortgage Loan Application final 1003 form, and ❑ Good Faith Estimate and Underwriting Transmittal Summary (1008 form). Signature of Homebuyer Date Authorizing Release to City 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 493 EXHIBIT 3 Ow of CHULA VUA HOME BUYER'S QUALIFYING FORM This information is for the City's Reporting and Administrative Use Only. 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 494 EXHIBIT 3 Ow of CHULA VUA HOME BUYER'S QUALIFYING FORM This page is intentionally blank. 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 495 EXHIBIT 3 Clrr of CHULA VM HOME BUYER'S QUALIFYING FORM Uniform Residential Loan Application Fhis application is designed m be completd by the appli..d(s) a ffi the Lender's asm- a - Applicant should complete this £ - 'Borrower - `t— Bonoaer," - applicable. Co-Barrower mformanm nm t also be prmided (and the appropriate box checbed) %0im D the mcome or assets of a person othe thm the Bosorser (iududmg t m Borrowers spouse) will be iced � a basis fm loan gmiUmtxm m ❑ the income or assets of the Boxy w's W— m otter person who ha- m=mmity property right pursrumt to state Lm, wA not be used m a basis for loan quah&at - brd Lis w herr liabilities must be --d-,d b.-- the spouse art tb-< -- La; -®miry property nAL pws to applicable lase and Borrows —d- m a � property sate, the security property m located in a - —ity property state, -the Serowe n relying m -her property located in a community property state a a ba iz for rep—ot ofthe Gab IF d- t — pppl..h— fnr joie —da, Borrower and Co-Bonower each agree than we i=—d to apply forjomf credit [sign belon•} Sfnrtgage OVA ❑Cams m-1 ❑Od— (eTl —): Ageoey Case Nmmb- Lender Case �Firmher Applied For, ❑ FHA ❑ USDA-T-1 Se- : —ir hderest Rat. No. oFMmtbs ?ainortixatiam T,pe: 11 Fixed Rate ❑ Other (explain): S ?i 11 GPM ❑ ARM (type): IL PROPERTY 1 O' i IY PURPOSE OF i Subject Property Address (steel city, sbn & ZIP) No. afUmts Legal De rriph —.f Subjed Property (attach d --ptim if —arty) Year Brdk Pure— of Loan ❑ Pu.+-hxe ❑ Coosh� tiara ❑ Other (explain): Property will be: ❑ Refi -- 11 C..,,..,,.rr;. -P - - -_. ❑ Primary Resid— ❑Secondary Residence 11 lnc- hn-t C pin r7us line efmnsmravion or �virsmnvionpereemrweri Year I.mt OnpmA Cost Amt Emstmg Liens {a) P,-= Vane mf Lot Total {a +b) Aerpmed $ s $ S s t uaml nbis &ne iFwhir is s rssfinenes I Y— Acrpm d anpmo Cost Amormt E-=g Limn Propose of Rvy,ma„re D—be hnpr -rm t 11 a& 11 to be made Ys. m this job $ S Cost S Tide will be held m what Names) Mamser im which Title —fl be held Estate will be held m line of wodc'prof —im ❑ Fee Simple Pasmm•I'ideType fB -i.— Bins Phone (im1 area code) P— ition•Tiide•Type of Bu;mess ❑ {ee. Source of Do Pay- , Setdemeta Charges, am&m Subordinate Financing (explxi) eapiradon date) Borrower IM BOTMOWER MORHAnON Sorrows s Name Jr. — Sr. ifapph -ble) C Name (include Jr- m Sr. if applicable) Socal Seer* Number Home PbD- D4B(— ddyyyy) Y.. Schoo: Social Sectvity?Timr6er Home Phone DOB (mm dd.yvyy) Yo. School {imcL area code) (incl. area code} El NIL—d l7 Ummamed(imclude Dap—d— (mot listed byC- Borrower) ❑ Named p I7�,.,—.d (include Dap I (mot listed Ly Borroccer) El Sepmated single, drs,orced, -A—.) 1:1 Sep—td siao. da�oroed, asi I—Q ages age Prat Address {sheet, city, stag ZIP) ❑ 0— ❑ Rent _No. Y . Presemd Address (sin t coy, state, ZUP ❑ 0— m Rent _No. Yrs. Aia::"r ,A&h—, if different from Resent Address Mailing Address, if diH—t from Pr..W Address Ifr�idSrrg atpnanrtaddr ssjru Lass dine erne sonars, coerpl-thefbff—v- Former Address (sheet, city, state, Zip) ❑ ono ❑ Rent _No. Y— Forme Address {steer city, -1., ZIP) ❑ 0= ❑ Ren _No. y". Borrower rV. EMPLOI-IfEbT DTORNLkTION Name & Address of Employ. ❑ Self Employed Ys. m this job Name & Address of E.4,1. r ❑ Self Emplom ed Y- on this job Y . employed in this Y.. eploped in ibis line of wodc'prof —im line of w .ktpmf.,— Pasmm•I'ideType fB -i.— Bins Phone (im1 area code) P— ition•Tiide•Type of Bu;mess Bmsines; Pb —(..L area code) rp mnpwa— mcxrrrvrrpasrnoeyar — — —sems argrmrrrropemptas en mare cream aeeparorae, romprere nneJauowrrtg: inform Residenti al Loan .44A—fim Freddie ]Lac Farm 65 7'6S (rn-.6" 2015 -04 -21 Agenda Packet Page 14 5 Fannie hf- Foam 1603 7105 (re AM) (Eastern Urban Center) Page 496 EXHIBIT 3 Ow of CHULA VUA HOME BUYER'S QUALIFYING FORM Name & Add— of Employe 11 Self Fmployed =kVV1,U61K$W0J1)1', Dates (from –to: I / ' 1 Name & 3d.— o£E- t)— ❑ Self Employed Dates (f, - -to) hfaothlyIncssae a hionthly Income a PositionrFid.rLype ofBusi -ss Name and address of Bads, S&L., or Credit Union Business Phone (incl. area rode) P_ft vlitl.rypeafB_ a Business Phone (id area code) Name & Add. — of Employer ❑ Self Faaployed Dates (from – tn) ?Tame & Address of E pl— 11 Self Employed Dees (frona –te) Mnothly Income a hiomhly Income a Pn Auuf dwrype of Buts u V. 1k10 Grass ]fout6kIncome Borrower B—i ,Phone P_ti.17itle?ypeafBusirae = s (i-1. area code) =V 1 1 COMBLNED EGUSRiG C "omhlned 3lonthh- Co-Borxowrer Total Bans' Ilbe Business Phone (md. area rode) 1 Present P sed Base F-pL Income- $ S 5 Red 5 01—t- First Mortgage (P&d) S Bourses Other Finamiwg(PM) Co®issioos Hazard I.— Di lendrToterest Real Es Fate Tares Net Remal I-- Mortgage hmnance cd— (.k. completing. s� the notice in "de—be od_in­."below) Homeowner A —Dues Total S 5 5 Total 5 5 Sel£ fmplc md Borrower(s) may be required to pro ide addidonal documentation such as tax retums and financial statements. Describe Other Inro,no Nonce= ilimoy-. child support, or separate maintenance imr need not be resealed if the Bort —er (B) or Co fBorran-er (C) does not choose to hatse it considered for repa7i.0 this loan. B+C I M—thly Aaaoamt The 5-aretssem ind as- appicab_e s— pc:nn =_ sched.dz ni l aa :onTle-.ed joint,: b.- both ni—ed and uranxiried Co-Borrowmrs if War assets and liabilities are sul5rmmdT joined so doer. as Sta— cm be anew gft,lly -d Fairly p—tec on a combined h­: Gd -ne. separate State is and Sdie hile -. am tegdmi H We Co- Bo raw section nos mmpleted about a ma- applicant :awe or othml person this State++ =and sporting schedule; unar be completed abuad that spouse � otlm pe a also. Completed ❑ Jomily 11 Not J.-dy iSS'PT5 D—i 'on Cash or hfarhet VA. Liahitities and Pledged Assets. List the creditor's name, 2&h.,, and accosrot aumha forall aarGhndiDg debts, is 1,3,im autamabile loam, re mlh g cha a wmmis real estate loans, ahmmay, child support. ;tack pledges, etc- Use connauation sheet, if aeeessary- hid- to by (x) Wore liabilities, which will be -bA d upon sale of teat estate —.ed or uponrefinaning oftbe suhjeapropetty. Cash deposit toward purchase held br S List ek,, exgaend sutvags ❑rcouwls M— U011L TIES 3lanthlr Pal-ment & 7donrhs Lek m Pay L-npaid Ba _ Name and address of Bads, S&L., or Credit Union Name and address of Company S Payorett'hfooths a Acct. m. S Acct. m. Name and address of Bank, S&1, or Credit Udea Name gad address of Company S Payment'hfaoths a Acct. m. S Acct. m. Name and address of Bank, S&L, or Credit Uden Name and address of Company S Payment'hfaoths S acct. — S Axct m Lniform Residential Loan Application Freddie Llxc Farm 55 7'95 (rnr. G`09) Page 2 of 5 Fannie hfae Form 100.7 7,95 (rer.fi" 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 497 EXHIBIT 3 Clry of CHULA VM HOME BUYER'S QUALIFYING FORM Schedule of Beal Estate Deemed (If additional propati are unurea use ro uati� sheet.) Property Address [ewer 5 if sold P5 ti pending sale or R if rental being held for inoeme) v :1 I Will P—.r hfad.t Value A�� of MLteages & Lim Name and .dares of Bank, S&L, or Credit Un- Name and address of c-4—y S Payment'%&HXfln $ Acct. m. S Acct. m. Stocks & Bands (Ccnpany name' S Name and address of Company S Payment$fouths S 5 a- Purchase poke S I£yau aasrrer `'rose' to any questions a &—gl i, please use continuation sheet for explanation. a Are there my oins a t you? 6. Harre yno hem declared beo6-rrrpr within the past7yeaa;'! c. Hare you had property foreclosed q— or p— tide or deed m lieu thereof m the last 7 v_ ears? d Are you a party m a I.—t? e. Hate you di tly os-d—fly 6aeo obligated on any loan aduch resulted is foredostae- tram of tide m lieu of fored —. or judgmeo ? CI6as ccould include such loans . home mortgage I—, SBA I—, home inproz —f loans edrea ..l loam, ma of a—d (mobile) home loans, any onAg p. 6nanrial obligation bond, or tom g, a= Lf `Yes;' p—ide derails, - -hiding dam, same and address of Lender, FHA ar VA case Dumber, if any, and ream. for the action) Borrower Yes ❑ ❑ ❑ ❑ ❑ No ❑ ❑ ❑ ❑ ❑ Co- Borros�er Yes ❑ ❑ ❑ ❑ ❑ Acct. m. Liie ;...,m,re net cash value 5 Name and address of Company S Paym®k1&.ths $ Face amount: 5 ;�;timated prepaid items £ F- tima&d d—g cows rotor: Snbmtal Liquid Uset, 5 Real estate ¢awed (erner market value 5 from schedule ofmal estate o.mBd) 5 Lni£orm Reddential Loan Applicarien FIPddie U,, Foron 65 7145 (rn-. &'49) Page 3 of 5 F—iehi -Form 1403 Vested m&—t in retixe-.r fiord 5 Net worth ofbusmess[es) oaaed 5 (attach financial cFi tonun4) ACM. m. Ardomobdes —d <make 5 Alimony Chdd Suppore'5epazate 5 and year) 11—tr -pro Payment-. 0—d m: Ott. A-, t-, [ueffize) 5 lob - Related Eape¢se (childcare uo¢en does: e[c.) S Total lUooth$-Pa}rnents 5 rota) Assets a. S Net W.& $ Iowl Liabilities b. $ Schedule of Beal Estate Deemed (If additional propati are unurea use ro uati� sheet.) Property Address [ewer 5 if sold P5 ti pending sale or R if rental being held for inoeme) v Type of ProP-tY P—.r hfad.t Value A�� of MLteages & Lim Gross F—b hunme mmtgage PaY,ronl' E, -"e, M nbn -nev = Tare; & Misc. Net Rental Income $ 5 S S $ 5 a- Purchase poke S I£yau aasrrer `'rose' to any questions a &—gl i, please use continuation sheet for explanation. a Are there my oins a t you? 6. Harre yno hem declared beo6-rrrpr within the past7yeaa;'! c. Hare you had property foreclosed q— or p— tide or deed m lieu thereof m the last 7 v_ ears? d Are you a party m a I.—t? e. Hate you di tly os-d—fly 6aeo obligated on any loan aduch resulted is foredostae- tram of tide m lieu of fored —. or judgmeo ? CI6as ccould include such loans . home mortgage I—, SBA I—, home inproz —f loans edrea ..l loam, ma of a—d (mobile) home loans, any onAg p. 6nanrial obligation bond, or tom g, a= Lf `Yes;' p—ide derails, - -hiding dam, same and address of Lender, FHA ar VA case Dumber, if any, and ream. for the action) Borrower Yes ❑ ❑ ❑ ❑ ❑ No ❑ ❑ ❑ ❑ ❑ Co- Borros�er Yes ❑ ❑ ❑ ❑ ❑ No ❑ ❑ ❑ ❑ ❑ b. Alt—t..% rmpro —ks, rep= c Iand {ifacgrdred separatdy) d R fi— (1m1. debts to be paid od) ;�;timated prepaid items £ F- tima&d d—g cows rotor: 1 S S S 5 5 5 use aq- s¢mn names --amen creo¢ nos preno¢sn Alt--t. 'Tame -neon recerne¢ a¢o mmrare app -pnare rre¢aor n- vnaysl — acrovnx numoer�,�: Caditac ,Tame Aec Number %11. DETIMS OF ! II DECLARkTIONS a- Purchase poke S I£yau aasrrer `'rose' to any questions a &—gl i, please use continuation sheet for explanation. a Are there my oins a t you? 6. Harre yno hem declared beo6-rrrpr within the past7yeaa;'! c. Hare you had property foreclosed q— or p— tide or deed m lieu thereof m the last 7 v_ ears? d Are you a party m a I.—t? e. Hate you di tly os-d—fly 6aeo obligated on any loan aduch resulted is foredostae- tram of tide m lieu of fored —. or judgmeo ? CI6as ccould include such loans . home mortgage I—, SBA I—, home inproz —f loans edrea ..l loam, ma of a—d (mobile) home loans, any onAg p. 6nanrial obligation bond, or tom g, a= Lf `Yes;' p—ide derails, - -hiding dam, same and address of Lender, FHA ar VA case Dumber, if any, and ream. for the action) Borrower Yes ❑ ❑ ❑ ❑ ❑ No ❑ ❑ ❑ ❑ ❑ Co- Borros�er Yes ❑ ❑ ❑ ❑ ❑ No ❑ ❑ ❑ ❑ ❑ b. Alt—t..% rmpro —ks, rep= c Iand {ifacgrdred separatdy) d R fi— (1m1. debts to be paid od) ;�;timated prepaid items £ F- tima&d d—g cows g. PIX, MEP, Finding Fee h, Dismount (ifBa¢ocser will pay) i. Total msts (add dens athrough h) Lni£orm Reddential Loan Applicarien FIPddie U,, Foron 65 7145 (rn-. &'49) Page 3 of 5 F—iehi -Form 1403 7+45 [r+�r.6149) 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 498 I . Sub -di-te financing 11. B9mOwer's cost paid by Seller L at— Credit (explain) m. loam --f (—h,& Amd-r Fee fi -oced) Clry OF CHULA VM HOME BUYER'S QUALIFYING FORM Ifznu answer 'Yep to my questions a through 4 please use coorimua 6 sheet for eplanatiem. £ Axe you presedly del -juem or m default ou my Federal debt or goy tl —loan : Gnanvial Aligaticv band, or Ion guazamtee' g. Are you obligated to pay alimony, child;uppoxt, or separate ma;e+— , h Lary part of the down payment borrocced? r Are yon a m-mad - en&-- a note° EXHIBIT 3 Y. No 1 Yes `bo ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ j. Are you V.S. eiti—? ❑ ❑ ❑ ❑ n. Pfa MIR Funding Fee f cod k. Are vw a pernaan®i resident alien? ❑ ❑ ❑ ❑ a. Loam amotm 1. Do you intend to occupy- the property as your primary ❑ ❑ ❑ ❑ (add.& n) residence ". I£Yes;'- rupleteq - ,ticmbelow. P . Crib $om/ta Bomoner m H— you had an ..—,hp T—t m a property w the last & n Gum i) three y—? ❑ ❑ ❑ ❑ (1)Tat type ofprcpety did you onto-- pnongalr.d- (PR), second home (SH), or ms—W —t property QP)? {2)Hf did ;v hold n£e w tie hanxe —by y—IfM pin ly Rith your spoor (SP). or, omtly pith another person (0)? i I I - repxesends io to agent, et,, panresson, atlnmeys, msrm'� assrgos agrees that, (1) the information provided in this application n true and coued m of the date set forth opposite my signature and that am iutumoml w negligent misrepr mdz m of this inform t- -.t -i dm this applicaboo may resoh m civil hability, =hadmg monetary darcages, to any pe—Rho may suffer any loss due to reliance i4 c any mia�m that I have made on thus applicatass, and ox in criannal penalties -JLdm& hat not I®ited to, fine or+srpri-- or both under the pm—s of Title 18, United States Code, Sec. 1991, et seq.; (2) the loan requested ptmuam to this application (the '1-0 will be secwed by a morig ge or deed oftmst on the property d--6.d m this (3) the property Rill not be used f- any illegal m prohibited purpose or use; (4) all AA—As made . this application aremade forthe purpose ofobt —mg a residential mortgage loan; (5) the pmpertvw U be occupied as usdicatocim this application; (6) the Lerder, its sertiic —s assigns may retain the original and/or w elechr.nic record of this application whether or not the Loan is apprm i (7) the Lender and it amts, brokers insurers, senicers, atcce;;ors, and asvg. may contimm +-ly rely m the informaton coots -d in the applic ab.., and I am obligated to amend and•'or supple —it, the info —atim punt, ided m this application if am of the mat— £act: that I bzm rep ented herein should change prior to closing of the Lo an, (8) in the eiffi that my pavmeit on the Loan become del q sat the Lender, in son -ices, mocessors or as.i p. ma }•. in acdin- to any other ri ght and remedies that it may hate relating to such delmqu , report my name and account infitim m one or mare consumer req—tng ager -e-,; (9) own —hip o£the Loan and/or ado—strut.. a&the Loan accoum may be tra nsfened with such notice as maybe requ— dby law (10) —d— Lender ono its apps, brokers. msuxws, senators, successors or assigns bas made any repres -tmioo or warranty, express orimplied, to me regarding the property or the condition or value ofthe propem; and {1 l) mytransmr -;loos ot'this application as an "elechmic record' cooraming my "electronic sigoatine," as thoseterms are defined m applicable fedeal mdimr tats laws {e ku[ixtg audio and ,.idea recording), or my fammile tr -mumsi n of this apphr tmmntaimng a f--le of mysignaltne, shall be as efiectis� —` -- `le and valid as i£a paper z +esien oftbis applicahom were delis dcont-ainmgmrorigmal written signaime. Ack-nond Each of the undersigned bmbv ack-nowladg,— &at am owner of the Loan us seriicers, saccesso¢s and azagos, may tirexi£y or rexxrify any information ronmi in Was applicanam obatam any infoxnaation or data relating m the Loan irtt any legitwaa[e }msmer, propose through any source, ircluding a source named in this applicatiam or — repertine aeency. Borrower's Signature Dave Co-Bonowe's Signature Date x The following mf xnation n requested by the Federal Gv mnmeor for certain types o£ loam related m a dweHmg m order to rcn i r the knde?s mmpliaace Rich equal credit opporkmity, fair hoar and home mortgage diU onxrehrws. You are mo t required to furmisb this mfoxuration, but are m couragedto do so. The lawp xrn-id. that a le ndermay not d-n— either oaths basis o £this informaton ormwb&hwym choose to fu-11it. Ifyoufumish &e mfmmat=please p—de hoth ethnicity and race Fo r re re voumay rherk m ore than one designation If you do not f r ish ethnicity, race, or sex, under Federal regulations, this lender 6 required to note the informatics w the basis of visual obrevatim and surname if you hnm made this application in person If you do not wish to £urn; l the information please check the box hekw. (Lender must !orlon the A— material to assure that the disclmams mbsfv all re quireaa+eaan to %bath the lends is subject miler applicable stale law for the particular type o£lom applied far.) BORR(M-ER ❑ I do not w hto futmsh this information CO-BORROWER ❑ I do not wish to fi—I this -&—anon Fthmein-: ❑ Hicmnic or Latino ❑ Not Hi7- or Lasmo Erhnitdti-: ❑ Hi�-pa or Latimo ❑ kka HiTanic r%Lato Race: ❑ Amencanhxdianor ❑ Asian ❑ Black or Afnran American Rxce: ❑ American Tod ianor ❑Asian ❑ Black ca AftiraaAmenr� Alaska Nad— AlaskaNati- ❑ Nat- Haaauanor ❑ Mute ❑ Nst— Ila—cz ❑ White Other Pacific L- bander Other Pacific Islander Sec: ❑ Female ❑ Mole I Sea: ❑ F—k ❑ Mk 0 be CoupkredbFLuan 13flglnat.: - 1.f —bon was P-"di ❑ In a Enema -fare ut -iew ❑ In a telephone md—w ❑ By the applicant and sub —tted by fax a mail ❑ By the applicant and subm ided 1-ia ..ad or the Isst —k Loan Originator's Signature Date Loan Originator's Name (print or type) Loan Originator Identifier Loan Originator's Phone Number (including area code) Loan Origination Company's Name Loan Origination Company Identfaer Loan Origination Company's Address U.N. — Residential Lawn application Freddie Mm Fmm.65 7;95 (res CO9) Pace 4 of S Forme MaeF —IM3 Vffio r.619p) 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 499 Ow of CHULA VUA EXHIBIT 3 HOME BUYER'S QUALIFYING FORM Us th- ouhmimoo sbeet if }—each B— Agency C—N-31 s space m cooylete the R�ideotial Loan Application M.L B f or Bon:oaser or C for Co-Borsovrer. Luoder Case N—ber: flWe f ly imdn.-3 -d that it is a Federal mime n mmia.,l,le by fire or ¢a)nrcin� or both, to L- nownugh• make any fake statements n 1r��o amv of the ahati�e fi� as applicable under the pmciscaz of Title l8, United Stag Cade, S-t- 1001, d seq. Burro se Sigoatise Date C- Borrower's Sip-b— Dare S Cniform ResidendA Loa. Applicmri - Freddie %&a Form &f ?'OS (, -.&'M Page 6 of; Famaie ]fae Form 1003 71de [rer.6+09J 2015 -04 -21 Agenda Packet (Eastern Urban Center) Page 500 EXHIBIT 3 CITY OF CHULA VUA HOME BUYER'S QUALIFYING FORM Uniform Underwriting and Transmittal Summary Borrower Name Co-Borrower Name Property Address Amortization Type Loan Purpose SSN SSN Property Type Project Classification Occupancy Status Additional Property Information ❑ 1 unit Freddie Mac Fannie Mae ❑ Primary Residence Number of Units ❑ 2h units ❑ III Condo ❑ P Limited Review New ❑ E PUD ❑ 1 Co -op ❑ Second Home Sales Price $ ❑ Condominium ❑ II Condo ❑ Q Limited Review Est ❑ F PUD ❑ 2 Co -op ❑ Investment Property Appraised Value S ❑ PUD ❑ Co-op ❑ I Condo ❑ R Expedited New % L1 No Appraisal ❑ Manufactured Housing ❑ S Expedited Est. Form Number: Property Rights ❑ Single Wide ❑ T Fannie Mae Review ❑ Fee Simple ❑ Multiwide ❑ U FHA - approved ❑ Leasehold Project Name Loan Type Amortization Type Loan Purpose ❑ Conventional ❑ Fixed -Rate- Monthly Payments ❑ Purchase ❑ FHA ❑ Fixed -Rate- Biweekly Payments ❑ Cash -Out Refinance ❑ VA ❑ Balloon ❑ Limited Cash-Out Refinance (Fannie) ❑ USDAIRHS ❑ ARM (type) ❑ No Cash -Out Refinance (Freddie) ❑ Note Rate ❑ Other (specify} ❑ Home Impmvement ❑ %Above Note Rate % ❑ Construction to Permanent Note Information Mortgage Originator Buy town Original Loan Amount $ ❑ Seller ❑ Yes Initial P &I Payment $ ❑ Broker ❑ No Initial Note Rate % ❑ Correspondent Terms Loan Term (in months) Broked Corespondent Name and Company Name: Underwriter's Name Stable Monthly Income Borrower Base Income $ Other Income S Positive Cash Flow $ (subject property) Total Income $ Appraiser's NamelLicense 4 Cu-Borrower Total $ S $ S $ 5 Qualifying Ratios Loan-to-Value Ratios Primary Housing Expenseflncome % LTV % Total Obligationsl Income % CLTVfTLTV % Debt- to-hcusing Gap Ratio (Freddie) % HCLTVMTLTV % Oualifying Rate Level of Property Review ❑ Note Rate % ❑ Extenordnterior ❑ %Above Note Rate % ❑ Extenor Only ❑ %Below Note Rate % L1 No Appraisal ❑ Bought -Down Rate % Form Number: ❑ Other % Risk Assessment ❑ Manual Underwriting ❑ AUS ❑ DU ❑ LP ❑ Other AUS Recommendation DU Case IDlLP AUS NeyTF LP Dec Class (Freddie) Representative Creditnndicator Scare Underwriter Comments Seller Name Seller Addre 2015 -04 -21 Agenda P "- Seller Loan No Master Commitment No. Contract No. Investor Loan No Escrow R &q ❑ Yes ❑ No Lien Position ❑ First Mortgage Amount of Subordinate Financing (If HELOC, include balance and credit knit] ❑ Second Mortgage If Second Mortgage Owner of First Mortgage ❑ Fannie Mae ❑ Freddie Mac ❑ SellerlOther Original Loan Amount of First Mortgage Appraisal Company Name Present Housing Payment: $ Proposed Monthly Payments Borrowers Primary Residence First Mortgage P&I $ Second Mortgage P &I $ Hazard Insurance $ Taxes $ Mortgage Insurance $ HOA Fees $ LeaselGround Rent $ Other $ Total Primary Housing Expense $ Other Obligations Ni Cash Flow S (subject property) All Other Monthly Payments $ Total All Monthly Payments $ Borrower Funds to Close Required S Verified Assets $ Source of Funds No. of Months Reserves Interested Party Contributions % Community LendingfAffordable Housing Initiative ❑ Yes ❑ No Home BuyerslHomeownership Education Certificate in File ❑ Yes ❑ No Contact Name Conlad rile Conlad Phone Number a d- an Center) Page 501 Contact Signature Date EXHIBIT 4 City of Chula Vista Equal Housing Opportunity Requirements For The Low /Moderate Income Housing Affirmative Marketing Plan Every Developer complying with the City of Chula Vista's Housing Element's "Affordable Housing Plan" shall submit to the City an Affirmative Marketing Plan for City Review and Approval which details actions the Developer will take to provide information and otherwise attract eligible persons in the housing market area to the available housing without regard to race, sex, sexual orientation, marital status, family status, color, religion, national origin, ancestry, or handicap, age or any other category which may be defined by law now or in the future. L The City of Chula Vista Affirmative Marketing Requirements are as follows. Please note, however, the Plan is not limited to these Requirements- and the final Plan may deviate from these criteria as long as s the plan accomplishes the intended goal as determined by the City.. (i) Detail methods for informing the public, buyers and potential tenants about Federal fair housing laws and the City of Chula Vista's affirmative marketing policy; (ii) Publicize to minority persons the availability of housing opportunities through the type of media customarily utilized by the applicant, including minority outlets which are available in the housing market area; (iii) Identify by language and by number any significant number of persons in a community within the housing market area who have limited fluency in the English language: (iv) Where there is a significant number of person in a community within the housing market area who have limited fluency in the English language, the Plan shall: (a) Identify the media most likely to reach such persons. (b) Advertise for the housing development in the native language of such persons, in addition to the English language, and (c) Describe the provisions which the housing sponsor will make for handling inquiries by and negotiations with such persons for the rental or sale of units in the development. to be used by the Developer and /or property manager to inform and solicit applications from persons in the housing market area who are not likely to apply for the housing without special outreach (e.g., use of community (v) Detail procedures organizations, places of worship, employment centers, fair housing groups, or housing counseling agencies). H. Records must be kept describing actions taken by the Developer and /or property managers to affirmatively market units and records to assess the results of these actions: 36 2015 -04 -21 Agenda Packet Page 502 EXHIBIT 4 (i) The records shall include a copy or transcript of the advertisement copy, the identity of the media in which it was disseminated, and the date(s) of each appearance. The housing sponsor shall also keep a record of the dates and places of any meetings or communications between the housing sponsor and any individual or group referred to the housing sponsor by the agency or organizations representing any of the groups within the community acting on behalf of any classification of minority persons described above. Such records shall be retained for a period of five years; (ii) A description of how the Developer and /or property managers will annually assess the success of affirmative marketing actions and what corrective actions will be taken where affirmative marketing requirements are not met; and (iii) The Developer /property manager shall furnish all information and reports required hereunder and will permit access to its books, records and accounts by the City of Chula Vista, HUD or its agent, or other authorized Federal and State officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. III. The City of Chula Vista may from time to time review the Plan and the Developer's and property manager's activities pursuant to the Plan and may require amendments to the Plan if it does not fully comply with the requirements of this section. IV. An affirmative marketing program shall be in effect for the duration of the Qualified Term defined in the Affordable Housing Agreement. V. If a source of funding used in a low /moderate income housing development, such as federal or state funds, has affirmative marketing requirements more restrictive than the City of Chula Vista's affirmative marketing requirements, then the more restrictive applies. 37 (Eastern Urban Center) 2015 -04 -21 Agenda Packet Page 503 THE ATTACHED AGREEMENT HAS BEEN REVIEWED AND APPROVED AS TO FORM BY THE CITY ATTORNEY'S OFFICE AND WILL BE FORMALLY SIGNED UPON APPROVAL BY THE CITY COUNCIL Glen R. Googins City Attorney Dated: y — / 5— FIRST AMENDMENT TO AGREEMENT BETWEEN THE CITY OF CHULA VISTA AND SLF IV -- MILLENIA LLC REGARDING CONSTRUCTION OF PARKS IN A PORTION OF OTAY RANCH EASTERN URBAN CENTER 2015 -04 -21 Agenda Packet Page 504 Recording Requested By: and When Recorded Mail To: City Clerk City of Chula Vista 276 Fourth Avenue Chula Vista, California 91910 EXEMPT FROM RECORDER'S FEES Pursuant to GOVERNMENT CODE §6103 (ABOVE SPACE FOR RECORDER'S USE ONLY) FIRST AMENDMENT TO AGREEMENT REGARDING CONSTRUCTION OF PARKS IN A PORTION OF OTAY RANCH EASTERN URBAN CENTER THIS FIRST AMENDMENT TO AGREEMENT REGARDING CONSTRUCTION OF PARKS IN A PORTION OF OTAY RANCH EASTERN URBAN CENTER ( "First Amendment ") is made as of this day of , 2015, by and between the CITY OF CHULA VISTA, a California municipal corporation and charter city ( "City ") and SLF IV - MILLENIA LLC, a Delaware limited liability company ( "Master Developer ") with reference to the following facts: RECITALS A. MCMILLIN OTAY RANCH, LLC, a Delaware limited liability company ( "McMillin ") and City entered into the "Development Agreement by and between the City of Chula Vista and McMillin Otay Ranch LLC," recorded October 27, 2009 as Document No. 2009 - 0595116 of Official Records of the San Diego County Recorder (the "Development Agreement "), and the "Agreement Regarding Construction of Parks in a Portion of Otay Ranch Eastern Urban Center," recorded October 28, 2009 as Document No. 2009 - 0599389 of Official Records of the San Diego County Recorder (the "Parks Agreement "). The Parks Agreement relates to what it called "EUC," which is now known as "Millenia." This First Amendment will retain the defined term "EUC" only for clarity. B. By an assignment, memorandum and confirmations recorded February 22, 2011 as Document No. 2011 - 0098720 of Official Records of the San Diego County Recorder, McMillin assigned its rights and transferred its obligations under the Development Agreement and Parks Agreement to Master Developer. C. Master Developer and City wish to refine the Parks Agreement by providing some flexibility for the payment of In -Lieu Fees for affordable housing projects. -1- 2015 -04 -21 Agenda Packet Page 505 NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as follows: 1. Possible Fee Deferral. Section 2.4 of the Parks Agreement is hereby amended by adding a new paragraph (c), as follows: (c) Notwithstanding paragraph 2.4(b), above, City and Master Developer may agree to defer payment of In -Lieu Fees for projects that the City determines qualify as affordable housing projects within EUC. Notwithstanding Section 13.10(a), upon City Council approval and the City and the owner ( "Owner ") of the affordable housing project entering into an agreement with respect to deferring payment of the In -Lieu Fees generated by such affordable housing project, the obligation to pay the In -Lieu Fees generated by such affordable housing project, shall be transferred from the Master Developer to the Owner and the Master Developer shall have no further obligation to the City with respect to the In -Lieu Fees generated by such affordable housing project. Any such deferral shall decrease the Master Developer's obligation and its park credits by the same amount and shall not increase the obligations of Master Developer under the Parks Agreement or this First Amendment. 2. Effect of First Amendment. Except as expressly stated herein, the Parks Agreement remains in full force and effect on its own terms. To the extent this First Amendment relates to the Development Agreement, City and Master Developer agree that this First Amendment is a minor "clarification" thereof. 3. Recordation. Upon approval by both parties, this First Amendment shall be recorded. IN WITNESS WHEREOF, the parties hereto have entered into this Agreement as of the date set forth above. 2015 -04 -21 Agenda Packet Page 506 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF /TVAJ ) ) ss. COUNTY OF 10A L W ) On A► N ? 1 , a )� ., before me, I mA tJ G/Q d (insert name and title of the officer) personally appeared —4 Cq Ph x who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature 20A "° e�^ Susan C. Evans . Notary Public, State 4 Texas C* Expires:03 -15 -2018 4- (Seal) 2015 -04 -21 Agenda Packet Page 507 "CITY" CITY OF CHULA VISTA, a municipal corporation UZ Attest: Mary Casillas Salas, Mayor Donna R. Norris, City Clerk APPROVED AS TO FORM: 0 "MASTER DEVELOPER" SLF IV — MILLENIA, LLC, a Delaware limited liability company By: SLF IV Millenia Investor, LLC, a Texas limited liability company, its sole and managing member By: Stratford Land Fund IV, L.P., a Delaware limited partnership, its co- managing member By: Stratford Fund IV GP, LLC, a Texas limited liability company, its general partner, LIN Glen R. Googins, City Attorney Name: 3- Title: k z 2015 -04 -21 Agenda Packet Page 508 CITY OF CHULA VISTA File #: 15 -0170, Item #: 8. City of Chula Vista Staff Report PRESENTATION ON THE RECENT STATE EMERGENCY DROUGHT ORDER AND THE CITY'S CURRENT AND FUTURE ACTIONS IN RESPONSE City of Chula Vista Page 1 of 1 W71i - 6TiLlAIII-T IM 2015 -04 -21 Agenda Packet Page 509 STATE EMERGENCY DROUGHT ORDER '' Current & Future City Actions CITY OF CHULAVISTA In January 2014, Governor Jerry Brown declared a State of Emergency due to severe drought conditions across California. On April 1, 2015, a new Executive Order was issued to impose mandatory restrictions to achieve a statewide 25% reduction in urban potable water use. Although the new regulations are still being developed, the City of Chula Vista has proactively identified current and future water - saving actions that could help reach the statewide goal. Current Actions 1. Conduct monthly water management coordination meetings to help identify new water - saving opportunities 2. Perform over 800 free water evaluations annually for residents and businesses to provide water - saving recommendations 3. Host quarterly community workshops and trainings on outdoor water conservation 4. Upgraded irrigation sprinklers at 3 sites with more efficient rotating spray - nozzles 5. Replaced turf within Orange Avenue medians (Hilltop to Connelly) with drought - tolerant plants 6. Upgraded irrigation pumps at Rohr Park to include master valves and flow sensors to avoid excessive flows and prevent unintended water loss 7. Installed "smart" irrigation controllers at 21 municipal parks /medians and at over 150 acres of open space areas 8. Designing all new public facilities to exceed state water efficiency standards by 20% Future Actions 1. Highlight drought and City's response as lead story in Community Connections (May) 2. Launch new utility management system to better track and analyze water consumption for the City's 600+ water utility meters (May) 3. Use Willow Street construction dewatering to irrigate up to 4 parks throughout the upcoming summer months (May) 4. Update municipal code to prohibit all landscape irrigation runoff and to establish an associated fine (May) 5. Direct City's code enforcement staff to enforce irrigation restrictions (May) 6. Participate in new CA Conservation Corps program to help City remove turf from street medians (June) 7. Expand PACE financing program offerings to support water - saving upgrades (June) 8. Create a "Laundry -to- Landscape" graywater display in the City's South Bay Energy Roadshow Trailer (July) 9. Install water capture and reuse system at Fire Station 4 training facility (TBD) 10. Replace turf around the Civic Center with drought - tolerant plants and grasses (TBD) 11. Restrict the use of potable water to irrigate turf in public medians (TBD) 12. Update City's Landscape Water Conservation ordinance to require drip irrigation at new homes (TBD) Emergency Drought — City Actions April 16, 2015 1of1 2015 -04 -21 Agenda Packet Page 510 CITY OF CHULA VISTA File #: 15 -0131, Item #: 9. City of Chula Vista Staff Report CONSIDERATION OF GRANTING EASEMENTS FOR WELL SITES AND APPURTENANCES TO SWEETWATER AUTHORITY A. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING EASEMENTS FOR WELL SITES AND APPURTENANCES TO SWEETWATER AUTHORITY AS NECESSARY FOR THE EXPANSION OF THE RICHARD A. REYNOLDS DESALINATION FACILITY B. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING AN EASEMENT FOR ELECTRICAL AND COMMUNICATIONS FACILITIES NECESSARY FOR THE OPERATION OF A SWEETWATER AUTHORITY WELL AT FRIENDSHIP PARK RECOMMENDED ACTION Council adopt the resolutions. SUMMARY The Sweetwater Authority (Authority) is proposing to expand the Richard A. Reynolds Desalination Facility (Desal Facility). When complete this proposed expansion will add five million gallons per day of production capacity to the existing facility. In order to complete this expansion, the Authority will need to drill five new wells and construct new pipelines to transport the brackish well water to the facility. They have secured sites for the first three wells and are offering to purchase the remaining two easements from the City. ENVIRONMENTAL REVIEW The Development Services Director has reviewed the proposed project for compliance with the California Environmental Quality Act (CEQA) and has determined that the proposed project was adequately covered in the previously adopted Richard Reynolds Brackish Groundwater Desalination Facility - Phase II Expansion Final Environmental Impact Report (FEIR) (SCH No. 2007101055). Thus, no further environmental review or documentation is necessary. BOARD /COMMISSION RECOMMENDATION None DISCUSSION The Sweetwater Authority (Authority) proposed expansion of the Richard A. Reynolds Desalination Facility (Desal Facility) will add five million gallons per day (MGD) of production capacity to the existing facility or an annual increase of 5,200 acre -feet of production, for a total of 8,800 acre -feet City of Chula Vista Page 1 of 3 Printed on 4/16/2015 2015 -04 -21 Agenda Packet powered by Le9age 511 File #: 15 -0131, Item #: 9. per year. The estimated cost of the Desal Facility Expansion Project is approximately $40 million and construction will take two years. The project consists of constructing five (5) new municipal wells for production of brackish groundwater from the San Diego Formation (SDF) in the City of Chula Vista, 14,000 feet of conveyance pipeline from the wells to the Desal Facility, and additional equipment at the Desal Facility. A Map showing the location of the new well sites and pipelines is attached to this report as Exhibit "A ". In order to complete the project the Authority must secure five well sites, all of which are located in the City of Chula Vista. Two wells will be constructed on property that the Authority recently purchased One of the remaining wells will be constructed on an easement recently secured on property owned by a church. The remaining two well sites are proposed to be located on easements purchased from the City of Chula Vista. These two well sites are located in City parks; one at Friendship Park and one at Eucalyptus Park. The proposed well locations within the parks were determined after lengthy analysis by the Authority and with significant input from City staff and community groups. The two City sites have been appraised by an independent fee appraiser paid for by the Authority and offers to purchase have been made to the City at the appraised amounts. Staff has reviewed the appraisals and believes that the Offers are appropriate. The amounts offered by the Authority are as follows.. Friendship Park Site $103,000 Eucalyptus Park Site $ 57,400 Total $160,400 The valuation of the site at Friendship Park is higher due to a larger easement and additional easements for pipelines. These were necessary to locate this well in the slope of the parking lot on the north side the Civic Library, thereby, minimizing the visual impact to the citizens using Friendship Park. The well site at Eucalyptus Park will be incorporated into the proposed dog park on the corner of 5th Avenue and "C" Street. The Council's approval of the purchase of these last two (2) well sites is considered by the Authority to be critical to the success of the Desal Facility Expansion project. Should Council approved this sale, it will be necessary to grant a new easement to San Diego Gas and Electric to provide electrical and communications service to the new well at Friendship Park. This will be an underground service. DECISION -MAKER CONFLICT Staff has reviewed the property holdings of the City Council and has found a property- related conflict of interest exists, in that Council Member McCann has real property holdings within 500 feet of the boundaries of the property which is the subject of this action. Staff is not independently aware, and has not been informed by any City Council member, of any other fact that may constitute a basis for a decision maker conflict of interest in this matter. LINK TO STRATEGIC GOALS City of Chula Vista 2015 -04 -21 Agenda Packet Page 2 of 3 Printed on 4/16/2015 powered by LegistarT"^ Page 512 File #: 15 -0131, Item #: 9. The City's Strategic Plan has five major goals: Operational Excellence, Economic Vitality, Healthy Community, Strong and Secure Neighborhoods and a Connected Community. The sale of these two easements helps ensure the availability of water in the future from a source that is locally controlled which supports strong and secure neighborhoods. CURRENT YEAR FISCAL IMPACT The sale of these two easements will result in $160,400 in unanticipated revenue to the General Fund. These unanticipated revenues will help to partially mitigate the projected impact to the General Fund's operating reserves as a result of the recent appropriation of $2.1 million from reserves for the Telegraph Canyon Road Erosion Repair Project and the purchase of the Third Avenue property. ONGOING FISCAL IMPACT There is no ongoing fiscal impact as a result of this action. ATTACHMENTS 1. Agreement - Eucalyptus Park 2. Agreement - Friendship Park 3. SDG &E Deed City of Chula Vista Page 3 of 3 W71i - 6TiLlfII -TWIM 2015 -04 -21 Agenda Packet Page 513 PROPERTY OWNER: City of Chula Vista ASSESSOR'S PARCEL NO. 568 - 153 -01 and 568 - 153 -02 ADDRESS: 365 F Street, Chula Vista, California 91910 PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS THIS AGREEMENT is executed as of this day of , 20155 by and between CITY OF CHULA VISTA ( "Seller ") and SWEETWATER AUTHORITY, a joint powers agency ( "Buyer "), collectively, "Parties," and is made with reference to the following facts: NOW THEREFORE, in consideration of the purposes stated above, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and Buyer agree as follows: 1. Agreement to Sell and Purchase. Seller agrees to sell to Buyer, and Buyer agrees to purchase from Seller, upon the terms and conditions in this Agreement, an easement situated in the City of Chula Vista, County of San Diego, State of California, as described in Exhibit "A" and more particularly shown on a Plat designated as Exhibit "B" both attached hereto and incorporated herein ( "Easement "). 2. Purchase Price. The total purchase price, payable in cash through escrow, will be the sum of Fifty Seven Thousand Four Hundred Dollars ($103,000) ( "Purchase Price "). 3. Threat of Condemnation. The Parties acknowledge that the sale of the Easement to Buyer is under threat of condemnation and if Seller did not sell, Buyer would have considered condemning the Easement for public purposes. The Parties also acknowledge that the purchase price includes all compensation and claims Seller would otherwise be entitled to, including relocation assistance, if applicable, under Government Code section 7200, et seq. 4. Conveyance of Title. Seller agrees to convey the Easement shown in Exhibit "A, in a condition as set forth in Section 6 of this Agreement. 5. Escrow. Buyer will cause an escrow to be opened for the purchase and sale of the Easement with an escrow company chosen by Buyer. The escrow holder will notify the Parties regarding the escrow number and the name of the escrow officer assigned to this escrow. The Parties agree to execute escrow holder's standard escrow instructions or letter of acceptance as escrow holder may reasonably require, provided such instructions do not conflict with the terms and provisions of this Agreement. In the event of any conflict between the terms and conditions of this Agreement and the terms and conditions of escrow holder's standard escrow instructions, the terms and 2015 -04 -21 Agenda Packet Page 514 conditions of this Agreement shall prevail, notwithstanding any contrary language contained in escrow holder's standard instructions. 5.1 Opening of Escrow. Prior to May 1, 2015, Seller and Buyer shall deposit with escrow holder a fully- executed copy or executed counterparts of this Agreement. Escrow holder shall notify the Parties of the date of such receipt of the fully- executed Agreement or counterparts, and such date shall be referred to herein as the "Opening Date." 5.2 Close of Escrow /Closing Date. "Close of Escrow" shall mean the date on which the Easement is recorded with the San Diego County Recorder. 5.3 Documents and Funds. Not later than seven (7) business days prior to the Closing Date, the Parties will deliver or will assure that the following documents and funds have been delivered to escrow holder: (a) From Buyer. Buyer will provide: (i) the Purchase Price, and (ii) all other sums and documents required by escrow holder in order to allow escrow to close. (b) From Seller. Seller will provide (i) a fully executed and acknowledged Easement, (Exhibit "A ") conveying the Easement to Buyer; (ii) a FIRPTA Affidavit, if so requested; and (iii) all other documents required by escrow holder in order to close escrow. 5.4 Title Policy. As a condition to closing of this escrow, the title company shall have issued its commitment to deliver a title policy in a form and content acceptable to Buyer. 5.5 Report to IRS. After Close of Escrow and prior to the last date on which such report is required to be filed with the Internal Revenue Service ( "IRS "), and if such report is required pursuant to Section 6045(e) of the Internal Revenue Code, escrow holder shall report the proceeds of the purchase of the Easement to the IRS on Form 1099, W -9 or such other form(s) as may be specified by the IRS pursuant to said Section 6045(e). Concurrently with such filing, escrow holder shall deliver a copy thereof to both Buyer and Seller. 5.6 Facsimile and Electronic Documents. In the event Buyer or Seller utilizes "facsimile" or electronic transmittal signed documents, the Parties agree to accept and instruct escrow holder to rely upon such documents as if they bore original signatures. Buyer and Seller acknowledge and agree to provide to escrow holder, within three (3) days after transmission, such documents bearing the original signatures. Buyer and Seller further acknowledge and agree that facsimile and electronic documents bearing non - original signatures will not be accepted for recording, and that the Parties will provide originally executed documents to escrow holder for such purposes. 2015 -04 -21 Agenda Packet Page 515 5.7 Costs of Escrow. Buyer will pay all costs associated with this escrow, including the cost of Buyer's title policy and escrow fees. Because of Buyer's status as a public agency, no documentary transfer tax will be payable with respect to this conveyance, pursuant to Revenue and Taxation Code section 11922. Similarly, no recording fees will be payable with respect to the recording of the Easement, pursuant to Government Code section 27383. 5.8 Prorations. All real property taxes and assessments will be prorated between the Parties as of the Closing Date. Buyer will be responsible for any supplemental or other real property taxes and assessments attributable to the period from and after the Closing Date. Seller shall be responsible for requesting any taxes to be refunded to Seller. 5.9 Broker's Commission. Seller and Buyer each represent and warrant to the other that no broker, agent or finder has been engaged by them in connection with the transaction described in this Agreement. Each of the Parties shall indemnify and defend the other Party and hold it harmless from any and all loss, damage, liability or expense, including costs and reasonable attorneys' fees, which the other Party may incur or sustain by reason of or in connection with any misrepresentation or breach of warranty by the indemnifying Party with respect to the foregoing. 6. Title /Title Insurance. Upon execution of this Agreement, the parties will order a preliminary report from a title company chosen by Buyer, indicating the status of title to the Property. When escrow holder holds for Buyer the Grant Deed in favor of Buyer executed and acknowledged by Seller covering the Property, Escrow Holder shall cause to be issued and delivered to Buyer, at Buyer's expense, a C.L.T.A. standard owners protection coverage policy (or if Buyer so elects, an A.L.T.A. coverage policy) ( "Title Policy "). Title shall be free of restrictions or encumbrances, except for the following (hereinafter collectively the "Permitted Encumbrances "): 6.1 All non - delinquent general and special real property taxes and assessments; 6.2 Easements, encumbrances, covenants, conditions, restrictions, reservations, rights -of -way of record not excepted to by Buyer within the Inspection Period; 6.3 The standard printed exception and exclusions contained in the C.L.T.A. (or, if Buyer so elects, A.L.T.A.) Form policy; and 6.4 Any exception created or consented to by Buyer, including without limitation, any arising by reason of Buyer's entry on the Property. 2015 -04 -21 Agenda Packet Page 516 7. Escrow Fees, Charges and Costs. Buyer agrees to pay all fees, charges and costs which arise in this escrow, except those necessary to place title in condition necessary to satisfy paragraph 4 of this Agreement. 8. Leases. Seller warrants that there are no rental /lease agreements on the property described in Exhibit "A" and shown on Exhibit "B" to this Agreement. 9. Maintenance. During escrow, Seller agrees to continue to maintain the property in a condition equal to or better than the condition existing at the time of this Agreement. 10. Notices. Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery or by mailing to the Party to whom the notice is directed at the address of such Party set forth below, or such address as the Parties may hereinafter designate, by giving notice in the manner provided for herein. Any notice given by mail will be deemed given four (4) days after such notice is deposited in the United States Mail, addressed as provided, with postage fully prepaid. City of Chula Vista 276 Fourth Avenue Chula Vista, California 91910 Telephone: (619) 691 -5031 Sweetwater Authority ATTN: James L. Smyth General Manager Post Office Box 2328 Chula Vista, California 91912 -2328 11. Closing Statement. Seller instructs Escrow Agent to release a copy of Seller's closing statement to Buyer. 12. Property Investigation. Buyer may, at Buyer's option and expense, undertake a property investigation prior to close of escrow to determine the nature and extent of any Hazardous Substance present at or near the property. Buyer and its designated agents, consultants or employees will have a right of access to the property during mutually agreed upon hours to perform a property investigation. The property investigation may include, but is not limited to, soil, ground water and other engineering or geological tests or physical inspections as necessary to determine the nature and extent of any Hazardous Substance at or near the Easement. Buyer's obligation to purchase the Easement is subject to Buyer's approval of the condition of the property. In the event that Buyer determines, in Buyer's absolute discretion, that the Condition of the property is not satisfactory, Buyer may terminate the Agreement by giving written notice to Seller and Escrow Agent. 2015 -04 -21 Agenda Packet Page 517 13. Binding Effect. This Agreement may not be assigned by either Party without the express written consent of the other Party. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the Parties, their respective heirs, successors and assigns. 14. Construction of Agreement. This Agreement will be liberally construed to effectuate the intention of the Parties with respect to the transaction described. In determining the meaning of, or resolving any ambiguity with respect to, any word, phrase or provision of this Agreement, neither this Agreement nor any uncertainty or ambiguity will be construed or resolved against either Party (including the Party primarily responsible for drafting and preparation of this Agreement), under any rule of construction or otherwise, it being expressly understood and agreed that the Parties have participated equally or have had equal opportunity to participate in the drafting of the Agreement. 15. Amendment /Modification. No change or modification of the terms or provisions of this Agreement shall be deemed valid unless in writing and signed by both Parties. 16. Governing Law/Venue. This Agreement shall be construed, interpreted and applied in accordance with the laws of the State of California. Any litigation or arbitration regarding the Easement or this Agreement shall be brought in San Diego County Superior Court or conducted in San Diego County. 17. Attorneys' Fees. In the event of any action or proceeding to enforce or construe any of the provisions of this Agreement, the prevailing Party in any such action or proceeding shall be entitled to reasonable attorneys' fees and costs. 18. Authority. Each Party will adopt and provide to the other and to escrow holder and the title company such corporate resolutions or other evidence as may be reasonably required, confirming that the transaction described herein has been duly and properly authorized in accordance with the governing documents of such entities. 19. Counterparts. This Agreement may be executed in counterparts and when so executed by the Parties, shall become binding upon them and each such counterpart will be an original document. This Agreement contains the entire agreement between the Parties, and neither Party relies upon any warranty or representation made by either Party if not contained in this Agreement. 2015 -04 -21 Agenda Packet Page 518 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day of SELLER: City of Chula Vista Dated: By: Its: , 2015. (Please Print Name and Title and supply support documentation) BUYER: SWEETWATER AUTHORITY, a joint powers agency Dated: Its: 2015 -04 -21 Agenda Packet Page 519 EXHIBIT AWP# LEGAL DESCRIPTION CITY OF CHULA VISTA SHEET 1 OF 2 THAT PORTION OF PARCEL 1 OF PARCEL MAP NO. 46191 IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, APRIL 5, 1976, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS AND ILLUSTRATED ON EXHIBIT "B" ATTACHED HERETO AND MADE A PART OF THIS DOCUMENT: COMMENCING AT THE NORTHWESTERLY CORNER OF SAID PARCEL 1 OF PARCEL MAP 46191 THENCE ALONG THE NORTHERLY LINE OF SAID PARCEL 1 NORTH 72 °11'51" EAST (NORTH 71 018'00" EAST RECORD PM 4619) 26.50 FEET TO THE TRUE POINT OF BEGINNING, THENCE CONTINUING ALONG SAID NORTHERLY LINE 50.00 FEET; THENCE LEAVING SAID NORTHERLY LINE SOUTH 17 035'41" EAST 40.00 FEET; THENCE SOUTH 72 011'51" VILEST 50.00 FEET; THENCE NORTH 17135'41 WEST 40.00 FEET TO THE TRUE POINT OF BEGINNING, CONTAINING z, 000 SQUARE FEET, MORE OR LESS. THE BEARINGS USED IN THE ABOVE DESCRIPTION ARE ON THE CALIFORNIA COORDINA TE SYSTEM OF 1953, ZONE 6. CITY OF CHULA VISTA PUBLIC WORKS DEPARTMENT 276 FOURTH AVENUE awor CHULA VISTA, CA 91910 (619) 409 -1974 we, JO R. BLRGGREN, P.L.S. 6000 LIC NSE EXPIRES 12/3112016 LAND �5 BER �G * EXPIRES 12- 31--16 # No. 6000 kO DATE EXHIBIT 111 go SHEET 2 OF 2 i 1 _ ,G �g05i TRUE POINT OF „� PM N BEGINNING .18 00 POI INT OF COMMENCEMENT N�211 51 ` j o v, 26b °oQ Z � 0 51211 �0 0 .� PARCEL 1 PM 4619 1� 0o yc 2 0 RANCHO DE LA- NACION MAP 166 1 QUARTER SEC 150 LEGEND — — — CENTERLINE PROPERTY LINE PROPOSED EASLMENT �p LAND SO �Ge GRAPHIC SCALE 0 20 40 2 Vo EXPIRES 12 -31 -16 ,t ( IN FEET) Q i inch = 40 ft. No. 6000 rF aF CAL1F�� JOHN . SERGGREN, P.L.S. 6000 LICE ,SE EXPIRES 12131/2016 DATE PROPERTY OWNER: City of Chula Vista ASSESSOR'S PARCEL NO. 565 - 120 -03 ADDRESS: 47 Fifth Avenue, Chula Vista, California 91910 PURCHASE AND SALE AGREEMENT AND JOINT ESCROW INSTRUCTIONS THIS AGREEMENT is executed as of this day of , 20155 by and between CITY OF CHULA VISTA ( "Seller ") and SWEETWATER AUTHORITY, a joint powers agency ( "Buyer "), collectively, "Parties," and is made with reference to the following facts: NOW THEREFORE, in consideration of the purposes stated above, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Seller and Buyer agree as follows: 1. Agreement to Sell and Purchase. Seller agrees to sell to Buyer, and Buyer agrees to purchase from Seller, upon the terms and conditions in this Agreement, an easement situated in the City of Chula Vista, County of San Diego, State of California, as described in Exhibit "A" and more particularly shown on a Plat designated as Exhibit "B" both attached hereto and incorporated herein ( "Easement "). 2. Purchase Price. The total purchase price, payable in cash through escrow, will be the sum of Fifty Seven Thousand Four Hundred Dollars ($57,400) ( "Purchase Price "). 3. Threat of Condemnation. The Parties acknowledge that the sale of the Easement to Buyer is under threat of condemnation and if Seller did not sell, Buyer would have considered condemning the Easement for public purposes. The Parties also acknowledge that the purchase price includes all compensation and claims Seller would otherwise be entitled to, including relocation assistance, if applicable, under Government Code section 7200, et seq. 4. Conveyance of Title. Seller agrees to convey the Easement shown in Exhibit "A," in a condition as set forth in Section 6 of this Agreement. 5. Escrow. Buyer will cause an escrow to be opened for the purchase and sale of the Easement with an escrow company chosen by Buyer. The escrow holder will notify the Parties regarding the escrow number and the name of the escrow officer assigned to this escrow. The Parties agree to execute escrow holder's standard escrow instructions or letter of acceptance as escrow holder may reasonably require, provided such instructions do not conflict with the terms and provisions of this Agreement. In the event of any conflict between the terms and conditions of this Agreement and the terms and conditions of escrow holder's standard escrow instructions, the terms and 2015 -04 -21 Agenda Packet Page 522 conditions of this Agreement shall prevail, notwithstanding any contrary language contained in escrow holder's standard instructions. 5.1 Opening of Escrow. Prior to May 1, 2015, Seller and Buyer shall deposit with escrow holder a fully- executed copy or executed counterparts of this Agreement. Escrow holder shall notify the Parties of the date of such receipt of the fully- executed Agreement or counterparts, and such date shall be referred to herein as the "Opening Date." 5.2 Close of Escrow /Closing Date. "Close of Escrow" shall mean the date on which the Easement is recorded with the San Diego County Recorder. 5.3 Documents and Funds. Not later than seven (7) business days prior to the Closing Date, the Parties will deliver or will assure that the following documents and funds have been delivered to escrow holder: (a) From Buyer. Buyer will provide: (i) the Purchase Price, and (ii) all other sums and documents required by escrow holder in order to allow escrow to close. (b) From Seller. Seller will provide (i) a fully executed and acknowledged Easement, (Exhibit "A ") conveying the Easement to Buyer; (ii) a FIRPTA Affidavit, if so requested; and (iii) all other documents required by escrow holder in order to close escrow. 5.4 Title Policy. As a condition to closing of this escrow, the title company shall have issued its commitment to deliver a title policy in a form and content acceptable to Buyer. 5.5 Report to IRS. After Close of Escrow and prior to the last date on which such report is required to be filed with the Internal Revenue Service ( "IRS "), and if such report is required pursuant to Section 6045(e) of the Internal Revenue Code, escrow holder shall report the proceeds of the purchase of the Easement to the IRS on Form 1099, W -9 or such other form(s) as may be specified by the IRS pursuant to said Section 6045(e). Concurrently with such filing, escrow holder shall deliver a copy thereof to both Buyer and Seller. 5.6 Facsimile and Electronic Documents. In the event Buyer or Seller utilizes "facsimile" or electronic transmittal signed documents, the Parties agree to accept and instruct escrow holder to rely upon such documents as if they bore original signatures. Buyer and Seller acknowledge and agree to provide to escrow holder, within three (3) days after transmission, such documents bearing the original signatures. Buyer and Seller further acknowledge and agree that facsimile and electronic documents bearing non - original signatures will not be accepted for recording, and that the Parties will provide originally executed documents to escrow holder for such purposes. 2015 -04 -21 Agenda Packet Page 523 5.7 Costs of Escrow. Buyer will pay all costs associated with this escrow, including the cost of Buyer's title policy and escrow fees. Because of Buyer's status as a public agency, no documentary transfer tax will be payable with respect to this conveyance, pursuant to Revenue and Taxation Code section 11922. Similarly, no recording fees will be payable with respect to the recording of the Easement, pursuant to Government Code section 27383. 5.8 Prorations. All real property taxes and assessments will be prorated between the Parties as of the Closing Date. Buyer will be responsible for any supplemental or other real property taxes and assessments attributable to the period from and after the Closing Date. Seller shall be responsible for requesting any taxes to be refunded to Seller. 5.9 Broker's Commission. Seller and Buyer each represent and warrant to the other that no broker, agent or finder has been engaged by them in connection with the transaction described in this Agreement. Each of the Parties shall indemnify and defend the other Party and hold it harmless from any and all loss, damage, liability or expense, including costs and reasonable attorneys' fees, which the other Party may incur or sustain by reason of or in connection with any misrepresentation or breach of warranty by the indemnifying Party with respect to the foregoing. 6. Title /Title Insurance. Upon execution of this Agreement, the parties will order a preliminary report from a title company chosen by Buyer, indicating the status of title to the Property. When escrow holder holds for Buyer the Grant Deed in favor of Buyer executed and acknowledged by Seller covering the Property, Escrow Holder shall cause to be issued and delivered to Buyer, at Buyer's expense, a C.L.T.A. standard owners protection coverage policy (or if Buyer so elects, an A.L.T.A. coverage policy) ( "Title Policy "). Title shall be free of restrictions or encumbrances, except for the following (hereinafter collectively the "Permitted Encumbrances "): 6.1 All non - delinquent general and special real property taxes and assessments; 6.2 Easements, encumbrances, covenants, conditions, restrictions, reservations, rights -of -way of record not excepted to by Buyer within the Inspection Period; 6.3 The standard printed exception and exclusions contained in the C.L.T.A. (or, if Buyer so elects, A.L.T.A.) Form policy; and 6.4 Any exception created or consented to by Buyer, including without limitation, any arising by reason of Buyer's entry on the Property. 2015 -04 -21 Agenda Packet Page 524 7. Escrow Fees, Charges and Costs. Buyer agrees to pay all fees, charges and costs which arise in this escrow, except those necessary to place title in condition necessary to satisfy paragraph 4 of this Agreement. 8. Leases. Seller warrants that there are no rental /lease agreements on the property described in Exhibit "A" and shown on Exhibit "B" to this Agreement. 9. Maintenance. During escrow, Seller agrees to continue to maintain the property in a condition equal to or better than the condition existing at the time of this Agreement. 10. Notices. Any notice, which either Party may desire to give to the other Party, must be in writing and may be given by personal delivery or by mailing to the Party to whom the notice is directed at the address of such Party set forth below, or such address as the Parties may hereinafter designate, by giving notice in the manner provided for herein. Any notice given by mail will be deemed given four (4) days after such notice is deposited in the United States Mail, addressed as provided, with postage fully prepaid. City of Chula Vista 276 Fourth Avenue Chula Vista, California 91910 Telephone: (619) 691 -5031 Sweetwater Authority ATTN: James L. Smyth General Manager Post Office Box 2328 Chula Vista, California 91912 -2328 11. Closing Statement. Seller instructs Escrow Agent to release a copy of Seller's closing statement to Buyer. 12. Property Investigation. Buyer may, at Buyer's option and expense, undertake a property investigation prior to close of escrow to determine the nature and extent of any Hazardous Substance present at or near the property. Buyer and its designated agents, consultants or employees will have a right of access to the property during mutually agreed upon hours to perform a property investigation. The property investigation may include, but is not limited to, soil, ground water and other engineering or geological tests or physical inspections as necessary to determine the nature and extent of any Hazardous Substance at or near the Easement. Buyer's obligation to purchase the Easement is subject to Buyer's approval of the condition of the property. In the event that Buyer determines, in Buyer's absolute discretion, that the Condition of the property is not satisfactory, Buyer may terminate the Agreement by giving written notice to Seller and Escrow Agent. 2015 -04 -21 Agenda Packet Page 525 13. Binding Effect. This Agreement may not be assigned by either Party without the express written consent of the other Party. Subject to the foregoing, this Agreement shall bind and inure to the benefit of the Parties, their respective heirs, successors and assigns. 14. Construction of Agreement. This Agreement will be liberally construed to effectuate the intention of the Parties with respect to the transaction described. In determining the meaning of, or resolving any ambiguity with respect to, any word, phrase or provision of this Agreement, neither this Agreement nor any uncertainty or ambiguity will be construed or resolved against either Party (including the Party primarily responsible for drafting and preparation of this Agreement), under any rule of construction or otherwise, it being expressly understood and agreed that the Parties have participated equally or have had equal opportunity to participate in the drafting of the Agreement. 15. Amendment /Modification. No change or modification of the terms or provisions of this Agreement shall be deemed valid unless in writing and signed by both Parties. 16. Governing Law/Venue. This Agreement shall be construed, interpreted and applied in accordance with the laws of the State of California. Any litigation or arbitration regarding the Easement or this Agreement shall be brought in San Diego County Superior Court or conducted in San Diego County. 17. Attorneys' Fees. In the event of any action or proceeding to enforce or construe any of the provisions of this Agreement, the prevailing Party in any such action or proceeding shall be entitled to reasonable attorneys' fees and costs. 18. Authority. Each Party will adopt and provide to the other and to escrow holder and the title company such corporate resolutions or other evidence as may be reasonably required, confirming that the transaction described herein has been duly and properly authorized in accordance with the governing documents of such entities. 19. Counterparts. This Agreement may be executed in counterparts and when so executed by the Parties, shall become binding upon them and each such counterpart will be an original document. This Agreement contains the entire agreement between the Parties, and neither Party relies upon any warranty or representation made by either Party if not contained in this Agreement. 2015 -04 -21 Agenda Packet Page 526 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the day of SELLER: City of Chula Vista Dated: By: Its: , 2015. (Please Print Name and Title and supply support documentation) BUYER: SWEETWATER AUTHORITY, a joint powers agency Dated: Its: 2015 -04 -21 Agenda Packet Page 527 EXHIBIT .■el SHEET 1 OF 3 LEGAL DESCRIPTION CITY OF CHULA VISTA THAT PORTION OF LOTS 9 AND 16 IN QUARTER SECTION 137 OF RANCHO DE LA NACION, IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF N0, 505, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY MARCH 13, 18881 AND MORE PARTICULARLY DESCRIBED AS FOLLOWS AND ILLUSTRATED ON EXHIBIT, "B" ATTACHED HERETO AND MADE A PART OF THIS DOCUMENT: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 16 IN QUARTER SECTION 137, ALSO BEING THE INTERSECTION OF THE NORTHEASTERLY LINE OF FOURTH AVENUE (80' WIDE) AND THE NORTHWESTERLY LINE OF F STREET (80' WIDE) PER SAID MAP 505; THENCE NORTHERLY ALONG THE EASTERLY LINE OF FOURTH STREET NORTH 17 032'36" WEST 330.22 FEET TO THE TRUE POINT OF BEGINNING; THENCE (1) CONTINUING ALONG SAID NORTHEASTERLY LINE OF FOURTH AVENUE NORTH 17 °32'36" WEST 5.00 FEET; THENCE (2) LEAVING SAID NORTHEASTERLY LINE NORTH 72 036'11" EAST 9.13 FEET; THENCE (3) SOUTH 62 019'08" EAST 8.97 FEET; THENCE (4) NORTH 73 016'14" EAST 101.95 FEET; THENCE (5) NORTH 27 039'49" EAST 5.66 FEET; THENCE (6) NORTH 73 016'46" EAST 77.46 FEET; THENCE (7) NORTH 16 °43'46" WEST 10.71 FEET; THENCE (8) NORTH 73 016'14" EAST 31.02 FEET; THENCE (9) SOUTH 16 043'46" EAST 4.00 FEET; THENCE (10) NORTH 73 116'14" EAST 14.00 FEET; THENCE (11) SOUTH 16 043'36" EAST 22.50 FEET; THENCE (12) SOUTH 73 016'14" WEST 68.08 FEET; THENCE (13) NORTH 16 043'46" WEST 6.75 FEET; THENCE (14) SOUTH 73 016'14" WEST 56.26 FEET; THENCE (15) SOUTH 27 °39'49" WEST 40.05 FEET; THENCE (16) SOUTH 17 047'27" EAST 19.71 FEET; THENCE (17) NORTH 72 012'33" EAST 6.00 FEET; THENCE (18) SOUTH 17 047'27" EAST 14.94 FEET; THENCE (19) SOUTH 57 004'20" EAST 11.90 FEET; THENCE (20) NORTH 32 055'40" EAST 2.00 FEET; THENCE (21) SOUTH 57 004'20" EAST 8.50 FEET; THENCE (22) SOUTH 32 055'40" WEST 9.00 FEET; THENCE (23) NORTH 57 004'20" WEST 8.50 FEET; THENCE (24) NORTH 32 055'40" EAST 2.00 FEET; THENCE (25) NORTH 57 004'20" WEST 13.33 FEET; THENCE (26) SOUTH 72 012'33" WEST 12.22 FEET; THENCE (27) NORTH 17 047'27" WEST 17.00 FEET; THENCE (28) NORTH 72 012'33" EAST 6.00 FEET; THENCE (29) NORTH 17 04727" WEST 21.81 FEET; THENCE (30) NORTH 27 039'49" EAST 37.25 FEET; THENCE (31) SOUTH 73 016'14" WEST 99.10 FEET; THENCE (32) NORTH 62 119'08" WEST 8.94 FEET; THENCE (33) SOUTH 72 036'11" WEST 7.04 FEET TO THE TRUE POINT OF BEGINNING. �p LAND S� CONTAINING 3,342 SQUARE FEET, MORE OR LESS. BEARINGS USED IN THE ABO VE DESCRIPTION ARE ON THE CALIFORNIA COORDINA TE SYSTEM OF 1983, ZONE 6 EXPIRES 12 -31 -16 . CITY OF CHULA VISTA PUBLIC WORKS DEPARTMENT 276 FOURTH AVENUE. CwoF CHULA VISTA, CA 91910 CHMVM (619) 409 -1974 JCHI R. BERGGREN, P.L,S. 6000 LICENSE EXPIRES 1213112016 q No. 6000 OF T TE 2015 -04 -21 Agenda Packet Page 528 SHEET 2 OF 3 N LOT 9 Fri L6 �- � f v - S� � -7, 2 1 TRUE POINT OF Z BEGINNING W N. w10 N N s 41? L19 N� C26 vry�2i L25 -�ry�ryry POINT OF COMMENCEMENT gj/ CITY OF CHULA VISTA PUBLIC WORKS [DEPARTMENT 276 FOURTH AVENUE CrffoF CHULA VISTA, CA 91910 CHMVM (619) 409 -1974 2015 -04 -21 Agenda Packet GRAPHIC SCALE 0 20 40 i IN FEET ) 1 inch W 40 ft./ RANCHO DE LA NACION MAP 505 j SEC 137 JOHN R. RGGREN, P.L.S. 6000 LICENSE XPIRES 12/3112016 LOT 16 - - CENTERLINE PROPERTY LINE PROPOSED EASEMENT LAND SG 0 * EXPIRES 12- 31--16 yk q 2No. 0F CM-��� (b 20 i S ATE Page 529 ■ a: LINE TABLE # BEARING LENGTH L1 N17'32'36 "W 5.00 L2 N72'36'11 "E 9.13 L3 S62'1 9'08 "E 8.97 L4 N73'16'14 "E 101.95 L5 N27'39'49 "E 5.66 L6 N73 *16'46 "E 77.46 L7 N16'43'46 "W 10.71 L8 N73'16'14 "E 31.02 L9 516'43'46 "E 4.00 L10 N73'16'14 "E 14.00 L11 S16'43'36 "E 22.50 L12 S73'16'14 "W 68.08 L13 N16'43'46 "W 6.75 L14 S73'16'14 "W 56.26 L15 527'39'49 "W 40.05 L16 S1 7'47'27 "E 19.71 L17 N72'1 2'33 "E 6.00 L18 S17'47'27 "E 14.94 L19 S57'04'20 "E 11.90 L20 N32'55'40 "E 2.00 L21 S57'04'20 "E 8.50 L22 S32'55'40 "W 9.00 L23 N57'04'20 "W 8.50 L24 N32'55'40 "E 2.00 L25 N57'04'20 "W 13.33 L26 S72'1 2'33 "W 12.22 L27 N1 7'4727 "W 17.00 L28 N72'1 2'33"E 6.00 L29 N17'47'27 "W 21.81 L30 N27'39'49 "E 37.25 L31 S73'16'14 "W 99.10 L32 N62'1 9'08"W 8.94 L33 S72'36'11 "W 7.04 CITY OF CHULA VISTA PUBLIC WORKS DEPARTMENT 276 FOURTH AVENUE iop CHULA VISTA, CA 91910 (619) 409 -1974 W//Z- JOH 41RSE . BERGGREN, P.L.S. 6000 LIC EXPIRES 1213112016 SHEET 3 OF 3 LAND SG �c' EXPIRES 12- 31 -16r No. 6000 TE Page 530 RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING EASEMENTS FOR WELL SITES AND APPURTENANCES TO SWEETWATER AUTHORITY AS NECESSARY FOR THE EXPANSION OF THE RICHARD A. REYNOLDS DESALINATION FACILITY WHEREAS, the Sweetwater Authority (Authority) is currently preparing to expand its Richard A. Reynolds Desalination Facility to add five million gallons of water a day to the local supply; and WHEREAS, in order to accomplish this expansion the Authority will need to construct five new wells, two of which are proposed to be located in City Parks; and WHEREAS, the Authority has appraised and offered to purchase from the City easements for these wells, one located at Friendship Park, as described in a Legal Description designated as Exhibit A -I and more particularly shown on a plat thereof designated as Exhibit B- I and the other located at Eucalyptus park as described in a Legal Description designated as Exhibit A -2 and more particularly shown on a plat thereof designated as Exhibit B -2: and WHEREAS, staff has reviewed the appraisals and the offers made by the Authority and concluded that the total compensation of $160,400 constitutes fair value for the desired easements; and WHEREAS, the Authority's proposed project contributes to the regions current and future water needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it does hereby approve the sale of the above - described easements on the terms presented, and authorize the City Manager or his designee(s) to execute all necessary documents, in forms approved by the City Attorney, and to take all necessary and appropriate actions to complete the sale consistent with such terms. Presented by Approved as to form by Richard A. Hopkins Glen R. Googins Director of Public Works City Attorney 2015 -04 -21 Agenda Packet Page 531 EXHIBIT °® --1 ®' SHEET 1 OF 3 LEGAL DESCRIPTION CITY OF CHULA VISTA THAT PORTION OF LOTS 9 AND 16 IN QUARTER SECTION 137 OF RANCHO DE LA NACION, IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 505, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY MARCH 13, 1888, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS AND ILLUSTRATED ON EXHIBIT "B" ATTACHED HERETO AND MADE A PART OF THIS DOCUMENT: COMMENCING AT THE SOUTHWESTERLY CORNER OF SAID LOT 16 IN QUARTER SECTION 1371 ALSO BEING THE INTERSECTION OF THE NORTHEASTERLY LINE OF FOURTH AVENUE (80' WIDE) AND THE NORTHWESTERLY LINE OF F STREET (80' WIDE) PER SAID MAP 505; THENCE NORTHERLY ALONG THE EASTERLY LINE OF FOURTH STREET NORTH 17 032'36" WEST 330.22 FEET TO THE TRUE POINT OF BEGINNING; THENCE (1) CONTINUING ALONG SAID NORTHEASTERLY LINE OF FOURTH AVENUE NORTH 17 °32'36" WEST 5.00 FEET; THENCE (2) LEAVING SAID NORTHEASTERLY LINE NORTH 72 036'11" EAST 9.13 FEET;. THENCE (3) SOUTH 62 019'08" EAST 8.97 FEET; THENCE (4) NORTH 73 1)16'14" EAST 101.95 FEET; THENCE (5) NORTH 27 039'49" EAST 5.66 FEET; THENCE (6) NORTH 73 116'46" EAST 77.46 FEET; THENCE (7) NORTH 16 043'46" WEST 10.71 FEET; THENCE (8) NORTH 73 016'14" EAST 31.02 FEET; THENCE (9) SOUTH 16 04346" EAST 4.00 FEET; THENCE (10) NORTH 73 °16'14" EAST 14.00 FEET; THENCE (11) SOUTH 16 043'36" EAST 22,50 FEET; THENCE (12) SOUTH 73 016'14" WEST 68.08 FEET; THENCE (13) NORTH 16 043'46" WEST 6.75 FEET; THENCE (14) SOUTH 73 016'14" WEST 56.26 FEET; THENCE (15) SOUTH 27 039'49" WEST 40.05 FEET; THENCE (16) SOUTH 17 047'27" EAST 19.71 FEET; THENCE (17) NORTH 72 012'33" EAST 6.00 FEET; THENCE (18) SOUTH 17 047'27" EAST 14.94 FEET; THENCE (19) SOUTH 57 °04'20" EAST 11.90 FEET; THENCE (20) NORTH 32 055'40" EAST 2.00 FEET; THENCE (21) SOUTH 57 104'20" EAST 8.50 FEET; THENCE (22) SOUTH 32 05540" WEST 9.00 FEET; THENCE (23) NORTH 57 104'20" WEST 8.50 FEET; THENCE (24) NORTH 32 °55'40" EAST 2.00 FEET; THENCE (25) NORTH 57 104'20" WEST 13.33 FEET; THENCE (26) SOUTH 72 112'33" WEST 12.22 FEET; THENCE (27) NORTH 17 047'27" WEST 17.00 FEET; THENCE (28) NORTH 72 012'33" EAST 6.00 FEET; THENCE (29) NORTH 17 047'27" WEST 21.81 FEET; THENCE (30) NORTH 27 °39'49" EAST 37.25 FEET; THENCE (31) SOUTH 73 016'14" WEST 99.10 FEET; THENCE (32) NORTH 62 °19'08" WEST 8.94 FEET; THENCE (33) SOUTH 72 036'11" WEST 7.04 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 3,342 SQUARE FEET, MORE OR LESS. BEARINGS USED IN THE ABO VE DESCRIPTION ARE ON THE CALIFORNIA COORDINA TE SYSTEM OF 1983, ZONE 6. JOHYR. BERGGREN, P.L.S. 6000 LICENSE EXPIRES 1213112016 LAND SO * EXPIRES 12 -31 -16 No. OF CAI& �Q- 0 TE CITY OF CHULA VISTA PUBLIC WORKS DEPARTMENT 276 FOURTH AVENUE curof CHULA VISTA, CA 91910 (619)409 -1974 JOHYR. BERGGREN, P.L.S. 6000 LICENSE EXPIRES 1213112016 LAND SO * EXPIRES 12 -31 -16 No. OF CAI& �Q- 0 TE SHEET 2 OF 3 �-o LOT 9 L6 � r � o 43 � v yS 32 ,\ J TRUE POINT OF z BEGINNING a W N. rn. wt0 � N �� CITY OF CHULA VISTA PUBLIC WORKS DEPARTMENT 276 FOURTH AVENUE crrf or CHULA VISTA, CA 91910 CHMVM (619) 409 -1974 L19 L25 POINT OF COMMENCEMENT GRAPHIC SCALE 0 20 40 ( IN FEET ) 1 Inch - 40 ft RANCHO DE LA NACION MAP 505 j SEC 137 LOT 16 — - — CENTERLINE PROPERTY LINE PROPOSED EASEMENT JOHN R. ORGGREN, P,L.S, 6000 LICENSE EXPIRES 12/31/2016 LAND SG ?,. SF� EXPIRES 12 -31 -16 No. 60 ©0 1- ��P CA�FQ ❑9 TE L LINE TABLE # BEARING LENGTH L1 N17 *32'36 "W 5.00 L2 N72'36'11 "E 9.13 L3 S62'1 9'08 "E 8.97 L4 N73 *16'14 "E 101.95 L5 N27'39'49 "E 5.66 L6 N 73'16' 46 "E 77.46 L7 N16'43'46 "W 10.71 L8 N73 *16'14 "E 31.02 L9 S16'43'46 "E 4.00 L10 N73'16'14 "E 14.00 L11 S1 6'43'36 "E 22.50 L12 S73'16'14 "W 68.08 L13 N16'43'46 "W 6.75 L14 S73 °16'14 "W 56.26 L15 S27'39'49 "W 40.05 L16 S1 7'47'27 "E 19.71 L17 N72'1 2'33"E 6.00 L18 S1 7'47'27 "E 14.94 L19 S57'04'20 "E 11.90 L20 N32'55'40 "E 2.00 L21 S57'04'20 "E 8.50 L22 S32'55'40 "W 9.00 L23 N57'04'20 "W 8.50 L24 N32'55'40 "E 2.00 L25 N57'04'20 "W 13.33 L26 572'12'33 "W 12.22 L27 N1 7'47'27 "W 17.00 L28 N72'12'33 "E 6.00 L29 N1 7'47'27 "W 21.81 L30 N27'39'49 "E 37.25 L31 S73'16'14 "W 99.10 L32 N621 9'08 "W 8.94 L33 572'36'11 "W 7.04 C9TY OF CHULA VISTA PUBLIC WORKS DEPARTMENT 276 FOURTH AVENUE CHULA VISTA, CA 91910 (699) 409 -1974 11 1.7114-2 1 Agentia McRet -vi - JOH R. BERGGREN, P.L.S. 6000 LICE SE EXPIRES 1213112616 SHEET 3 OF 3 �p >vAND SG F0 �-; 10 * EXPIRES 12 -31 -16 & TF r7F CAL1��� ( (DATE L. EXHIBIT 'v ,,II SHEET 1 OF 2 LEGAL DESCRIPTION CITY OF CHULA VISTA 36 THAT PORTION OF PARCEL 1 OF PARCEL MAP NO. 4619, IN THE CITY OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, APRIL 5, 1976, AND MORE PARTICULARLY DESCRIBED AS FOLLOWS AND ILLUSTRATED ON EXHIBIT "B" ATTACHED HERETO AND MADE A PART OF THIS DOCUMENT; COMMENCING AT THE NORTHWESTERLY CORNER OF SAID PARCEL I OF PARCEL MAP 4619, THENCE ALONG THE NORTHERLY LINE OF SAID PARCEL 1 NORTH 72 °11'51" EAST (NORTH 71 °18'00" EAST RECORD PM 4619) 26.50 FEET TO THE TRUE POINT OF BEGINNING, THENCE CONTINUING ALONG SAID NORTHERLY LINE 50.00 FEET; THENCE LEAVING SAID NORTHERLY LINE SOUTH 17 035'41" EAST 40.00 FEET; THENCE SOUTH 72 111'51" WEST 50.00 FEET; THENCE NORTH 17035'41 WEST 40.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 2, 000 SQUARE FEET, MORE OR LESS. THE BEARINGS USED IN THEABOVE DESCRIPTION ARE ON THE CALIFORNIA COORDINA TE SYSTEM OF 1983, ZONE 6. JoF LIC Ma WO R. B RGGREN, P.L.S. 6000 SE EXPIRES 1213112016 �1) LAND SU �5 BE RG °ter * EXPIRES 12 -31 -16 eb e� DATE 35 1'J EXHIBIT �;,, SHEET 2 OF 2 i HFG NNI N POINT OF ���,� P 461 i 1 COMMENCEMENT Nl ��1 �� � 50 00 LA o 0_ Z � .s S7 5Q p0' PARCEL 1 PM 4619 1 Z c� RANCHO DE- LA. NACION MAP 166 i QUARTER SEC 150 LEGEND - - - CENTERLINE PROPERTY LINE PROPOSED EASEMENT �� LAND SO �C GRAPHIC SCALE ❑ 20 40 19 1 EXPIRES 12 -31 -16 �k ( IN FEET ) Jn 1 inch = 40 ft. �q No. 6000 JOHN . BERGGREN, P.L,S, 6000 LICE SE EXPIRES 12131/2016 DATE RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CHULA VISTA GRANTING AN EASEMENT FOR ELECTRICAL AND COMMUNICATIONS FACILITIES NECESSARY FOR THE OPERATION OF A SWEETWATER AUTHORITY WELL AT FRIENDSHIP PARK WHEREAS, the Sweetwater Authority (Authority) is currently preparing to expand its Richard A. Reynolds Desalination Facility to add five million gallons of water a day to the local supply; and WHEREAS, in order to accomplish this expansion the Authority will need to construct five new wells, two of which are proposed to be located in City Parks; and WHEREAS, the Authority's proposed project contributes to the regions current and future water needs; and WHEREAS, the well to be constructed at Friendship Park will require that an Easement be granted to San Diego Gas and Electric (SDG& E) to provide electrical and communications services; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Chula Vista, that it does hereby approve the Grant of the above - described easement on the terms presented, and authorize the City Manager or his designee(s) to execute all necessary documents, in forms approved by the City Attorney, and to take all necessary and appropriate actions to complete the sale consistent with such terms. Presented by Approved as to form by Richard A. Hopkins Glen R. Googins Director of Public Works City Attorney 2015 -04 -21 Agenda Packet Page 537 Recording Requested by San Diego Gas & Electric Company When recorded, mail to: San Diego Gas & Electric Company 8335 Century Park Court, Suite 100 San Diego, CA 92123 -1569 Attn: Real Estate Records - CP11D Project No.: 458970 -010 Const. No.: 2409430 A.PN.: 568 - 153 -01 & 02 RW36 426 SPACE ABOVE FOR RECORDER'S USE Transfer Tax None SAN DIEGO GAS & ELECTRIC COMPANY F A .q-PM PNT THE CITY OF CHULA VISTA, A MUNICIPAL CORPORATION (Grantor), grants to SAN DIEGO GAS & ELECTRIC COMPANY, a corporation (Grantee), an easement and right of way in, upon, over, under and across the lands hereinafter described, to erect, construct, change the size of, improve, reconstruct, relocate, repair, maintain and use facilities consisting of: 1. Underground facilities and appurtenances for the transmission and distribution of electricity. 2. Communication facilities, and appurtenances. The above facilities will be installed at such locations and elevations upon, along, over and under the hereinafter described easement as Grantee may now or hereafter deem convenient or necessary. Grantee also has the right of ingress and egress, to, from and along this easement in, upon, over and across the hereinafter described lands. Grantee further has the right, but not the duty to clear and keep this easement clear from explosives, buildings, structures and materials. The property in which this easement and right of way is hereby granted is situated in the City of Chula Vista, County of San Diego, State of California described as follows: Those portions of Lots 9 and 16 in Quarter Section 137 of Rancho De La Nacion, according to Map thereof No. 505, filed in the Office of the County Recorder of said County of San Diego, more particularly described in Deeds recorded January 21, 1964 at File /page No. 12190 and September 4, 1969 at File /page No. 162587, respectively, in'said Office of the County Recorder of said County. The easement in the aforesaid property shall be a strip of land, including all of the area lying between the exterior sidelines, which sidelines shall be three (3) feet, measured at right angles, on each 2015 -0 lAegeiiedaP n cords :NeivRusiness: -1- 810236Sa e 538 Rev. � g exterior side of each and every facility installed, the approximate location being shown and delineated as "UTILITY FACILITIES" on the Exhibit "A ", attached hereto and made a part hereof. In order to provide adequate working space for Grantee, Grantor shall not erect, place or construct, nor permit to be erected, placed or constructed any building or other structure, park any vehicle, deposit any materials, plant any trees and/or shrubs or change ground elevation within eight (8) feet of the front of the door or hinged opening of any above ground facility installed within this easement. Grantor grants to Grantee the right to erect and maintain on Grantor's property immediately adjacent to this easement retaining walls and/or protective barricades as may be necessary for Grantee's purposes. Grantor shall not erect, place or construct, not permit to be erected, placed or constructed, any building or other structure, plant any tree, drill or dig any well, within this easement. Grantor shall not increase or decrease the ground surface elevations within this easement after installation of Grantee's facilities, without prior written consent of Grantee, which consent shall not unreasonably be withheld. Grantor further grants to Grantee the right to assign any or all of the rights granted in this easement in whole or in part to other companies providing utility or communication facilities /services. Grantee shall have the right but not the duty, to trim or remove trees and brush along or adjacent to this easement and remove roots from within this easement whenever Grantee deems it necessary. Said right shall not relieve Grantor of the duty as owner to trim or remove trees and brush to prevent danger or hazard to property or persons. CONDUITS CARRY HIGH VOLTAGE ELECTRICAL CONDUCTORS, therefore Grantor shall not make or allow any excavation or fill to be made within this easement WITHOUT FIRST NOTIFYING SAN DIEGO GAS & ELECTRIC COMPANY BY CALLING (619) 6962000, and OBTAINING PERMISSION. The legal description for this easement was prepared by San Diego Gas & Electric Company pursuant to Section 8730 of the Business and Professions Code, State of California. This easement shall be binding upon and inure to the benefit of successors, heirs, executors, administrators, permittees, licensees, agents or assigns of Grantor and Grantee. IN WITNESS WHEREOF, Grantor executed this instrument this 20 THE CITY OF CHULA VISTA, A MUNICIPAL CORPORATION Name: Title: day of 2015- �genaacet rds:Newl�usiness: -2- 8I0236�a e 539 Rev. g Drawn: Hutter Checked: Date: 11/04/2014 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. STATE OF CALIFORNIA COUNTY OF On , before me (name, title of officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. (Notary Seal) (Signature of Notary Public) g - ,Vrds:NeivBusiness: -3- 810236S 2 015 - Rev. fage 540 QTR SEC 137 RHO de la Nacion X68 15 � 1Vlap No. 505 Sht. 1 of 2 UTILITY FACILITIES Friendship Park APN 568 - 153 -01 365 D216382 f� a D1737874368 Library The City of Chula Vista A Municipal Corp, APN 568 - 153 -02 F Street UG ELEC. EXHIBIT „A" REF: RW# 97864 SAN DIEGO GAS & ELECTRIC SAN DIEGO, CALIFORNIA ORIGINATOR: JHarris OK TO INSTALL: PROJECT NO. 458970 -010 SURVEYED BY: NONE R W OK: Reynolds Desalination Well 1 1 365 F Street Chula Vista, Ca CONST. NO. 2409430 DRAWN BY: JHutter DATE: DATE: 11/04/2014 THOS. BROS. 1310 —B6 DRAWING NO. N/A I SCALE: NONE NO. SUPPLEMENTS DATE: BY APP'D 2015 -04 -21 Agenda Packet Page 541