HomeMy WebLinkAboutAgenda Statement 1984/12/11 Item 17 COUNCIL AGENDA STATEMENT
Item 17
Meeting Date 12/11/84
ITEM TITLE: Resolution //c7 Accepting bids for four door sedan and
authorizing the transfer of additional funds from contingency
for the purchase
SUBMITTED BY: Director of Finance (4/5ths Vote: Yes No X )
REVIEWED BY: City Manager
The current budget provides for the purchase of a new four door sedan to
replace the Mayor's 1977 sedan. $10,500 was budgeted but an additional $1 ,366
is required for the purchase.
RECOMMENDATION: That Council adopt resolution awarding bid to South Bay
Chevrolet and authorize the transfer of an additional $1 ,366 from contingency
for the purchase.
DISCUSSION:
The following bids were received for the purchase of one four door sedan:
Bidder Unit Price Trade-In Allowance
South Bay Chevrolet, Chula Vista $11 ,193.52 $1 ,400
Fuller Ford, Chula Vista $12,480.28 $1 ,000
South Bay Chevrolet submitted the low bid on a Chevrolet Caprice Classic four
door sedan. The bid meets specifications. The unit price of $11 ,193.52 plus
sales tax of $671 .61 equals a total purchase price of $11 ,865.13.
The amount budgeted in 1984-85 for replacement of the Mayor's car is $10,500.
If the City accepts the trade-in allowance for the Mayor's old car, the
purchase cost of the new vehicle is within the budgeted amount. However,
staff is recommending that the Mayor's old car not be traded in, but replace
an existing older vehicle in the City 's carpool . The older carpool vehicle
will not be traded in but will be sold at an upcoming public auction.
FISCAL IMPACT: Transfer of $1 ,366 from Contingency Fund, 100-0730-5399, to
City Council Account 100-0105-5565 to cover the purchase.
WPC 0227G
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 11 ,865.13
isfer From 100-0730-5399 $1 ,366.00
To 100-0105-5565
D -
D rector of inance
The City of Chula Vista
Date 12/11/84 By Finance
Fund See Above Dept./Activity City Council
Purpose One (1) Four Door Sedan
Bidder South Bay Chevrolet
/2-// -31/ /'1 Certificate No. 27
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