HomeMy WebLinkAboutAgenda Statement 1984/12/11 Item 13 COUNCIL AGENDA STATEMENT
Item 13
Meeting Date 12/11/84
[TEM TITLE: Resolution 0y1 Authorizing the destruction of Council
meeting tapes from 1973 through 1978
SUBMITTED BY:City Clerk !/ (4/5ths Vote: Yes No x )
This report transmits the recommendation of the City
Clerk that Council, by resolution, authorize the
destruction of meeting tapes which are in her custody
and no longer required.
RECOMMENDATION: Approve the resolution authorizing
the the destruction of the tapes .
DISCUSSION:
There are approximately 200 tapes of City Council
meetings (from the year 1973 through 1978) which are
still being keptin the City Clerk's files .
A survey of other cities in the County along with the
State City Clerks ' Organization indicate there is no
set rule for the preservation of tapes by the various
cities . Some preserve their tapes for one year, others
two years , and others destroy the tape immediately after
the City Clerks has prepared her minutes .
Since the tapes are being used as public records , City
Attorney has issued an opinion that destruction be
authorized by Council. It should be noted that tapes of
significant interest will be preserved.
The tapes will be erased and used again. A number of
them will be given to the Planning and Community
Development Department to supplement their supply .
FISCAL' 'iM'PACT: Destruction of the tapes will save the
City approximately $800 in budgetary
,.. _ supplies for the three departments .
rm A-113 (Rev. 11/79)