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HomeMy WebLinkAboutAgenda Statement 1984/12/04 Item 6a COUNCIL AGENDA STATEMENT Item 6a Meeting Date 12/04/84 ITEM TITLE: Resolution //�-�-5 Accepting bids, appropriating funds, and awarding contract for "Construction of Sewer Facilities to Serve Restroom at Rohr Park in the City of Chula Vista, California" SUBMITTED BY: Director of Parks & Recreationnr Director of Public Works!, City Engineer �j� (4/5ths Vote: Yes x No ) REVIEWED BY: City Managery 1�� At 2:00 p.m. on November 14, 1984, in Conference Rooms 2 and 3 in the Public Services Building, the City Engineer received sealed bids for "Construction of Sewer Facilities to Serve Restroom at Rohr Park in the City of Chula Vista, California." This project was included in the 1983-84 and 1984-85 Capital Improvement Program. The work consists in general of constructing sewer facilities which include excavation and grading, manholes, preservation of property, installation of 8" sewer main and sewer laterals. RECOMMENDATION: That Council : 1 . Appropriate an additional $55,600 from the unappropriated balance of Park Acquisition and Development Funds. 2. Accept bids and award contract to M. Arrieta and Son, Inc. , El Cajon, in the amount of $126,487.00 BOARDS/COMMISSIONS RECOMMENDATION: Not applicable. DISCUSSION: Bids were received from two contractors as follows: Bidder Bid Amount 1 . M. Arrieta and Son, Inc. - El Cajon $126,487.00 2. Gabi Construction Co. , Inc. - La Habra 301 ,245.00 The low bid by M. Arrieta and Son, Inc. was above the engineer's estimate of $88,518 by $37,969 or 43%. We have reviewed the low bid and recommend awarding the contract to M. Arrieta and Son, Inc. In reviewing the engineer's estimate for the project, we underestimated the actual cost of the sewer. Adding 15% to the average bid for an 8" sewer two years ago for the Town Centre facilities results in a unit price comparable Page 2, Item 6a Meeting Date 1Z/1)4/84 with that given by the low bidder. Also staff underestimated the actual cost for shoring and manhole construction. Because the sewer is being constructed in the Sweetwater riverbed, the material in that area is very sandy and the sewer may require shoring for a considerable length of the job. Also since the sewer is close to the water table in some areas, the contractor will have to dewater the trench. M. Arrieta and Son, Inc. has done work for the City in the past. We have always been very satisfied with their performance and workmanship. Upon close review of the low bidder's unit prices, we believe the bid to be satisfactory. Construction of these sewer facilities will allow the future connection of Rohr Manor, Sunrise Center, swimming pool restroom area, and maintenance building all of which are located in Rohr Park. The restroom in Provence Park can also be served in the future. This sewer can provide sewer service to a large area in the County north of Sweetwater Road. It is proposed that a sewer reimbursement district be established to reimburse the Park Acqusition and Development fund for a portion of the cost of this sewer. We will return to the Council in the future with a recommendation for such a reimbursement district. Inadequate funds are available in the budgeted projects for the new restroom and sewer facilities. Therefore, it will be necessary to appropriate additional funds from the unappropriated balance of Park Acquisition and Development Funds. FISCAL IMPACT: Routine City maintenance. SLH:fp/JR023 WPC 1304E by / Dated November 20, 1984 AGENDA FINANCIAL STATEMENT TO: City Manager City Attorney City Clerk Director of Finance FROM: Director of Public Works/City Engineer SUBJECT: Resolution Accepting bids, appropriating funds, and awarding contract for "Construction of Sewer Facilities to Serve Restroom at Rohr Park in the City of Chula Vista, California" The financial statement for the subject agenda statement is: Funds available from the following accounts: a. Appropriate from the unappropriated balance of Park Acquisition & Development Funds and transferred to Account No. 600-6000-PD30 $ 55,600.00 b. Account No. 600-6000-PD30 - Rohr Park Gravity Flow Sewer System $ 54,889.47 c. Account No. 600-6000-PD27 - Rohr Park - Replace Restroom $ 28,666.41 Total Funds Available $139,155.88 Funds required for construction: a. Contract amount $126,487.00 b. Contingencies (approx. 10%) 12,668.88 c. Total funds for construction of project $139,155.88 WPC 1304E Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ 55,600.00 Fund Park Acquisition & Development Funds Construction of Sewer Facilities to Serve Restroom at Purpose Rohr Park Bidder M. Arrieta and Son, Inc. , El Cajon 0: ACCOUNT NO. 55,600.00 / r D' rector o Finance The City of Chula Vista Date 12/04/84 By Public Works/City Engineer Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ See Below . No. 600-6000-PD30 $ 54,889.47 600-6000-PD27 28,666.41 � $ 83,555.88 ' J`''``•` .irector o Finance The City of Chula Vista Date 12/04/84 By Fund See Above Dept./Activity Public Works/City Engineer Construction of Sewer Facilities to Serve Restroom at Purpose Rohr Park Bidder M. Arrieta and Son, Inc. , El Cajon Otc_ �a-7^�� r-77 23 Certificate No.