HomeMy WebLinkAboutAgenda Statement 1984/11/20 Item 6 COUNCIL AGENDA STATEMENT
Item 6
Meeting Date 11/20/84
ITEM TITLE: Resolution - Authorizing the Department of General Services of
the State of California to purchase seven Police
Special Vehicles
SUBMITTED BY: Director of Public Safety (4/5ths Vote: Yes No X )
Purchasing Agent
REVIEWED BY: City Manager
The current budget provides for the purchase of eight police patrol vehicles.
Council Resolution No. 6132 authorizes the City to participate in a cooperative
bid with the State of California for the purchase. The procedure requires
adoption of Resolution designating the State as its agent in making the purchase.
A service charge of 1 .2% of the total before taxes is required for each
transaction.
RECOMMENDATION: That Council adopt resolution.
DISCUSSION:
The State bid in Budget Year 1983-84 included requests from other agencies for
police patrol vehicles. Due to finances, one agency is unable to purchase
seven of the vehicles it had requested. The City of Chula Vista now has the
opportunity to purchase these seven vehicles. The cars are Ford Crown Victoria
'S' Model Sedans and are equipped identical to Chula Vista specifications except
that they have power door locks. The vehicles are available at the 1983-84 prices.
The cost per vehicle is $10,259.12 plus sales tax and 1 .2% State service charge.
The contract provides cash discount terms of $500 each unit if paid within
20 days. The City will pay the invoice in sufficient time to take advantage
of this discount. The total purchase price for the seven vehicles is $73,484.44
or $10,497.78 per vehicle.
FISCAL IMPACT:
Funds are available in the 84-85 budget, account number 100-1040-5565.
/ /
by t ,:, C°lty C,our::il of
Chula Vista, California
Dated �`
orm A-113 (Rev. 11/79) c..--
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 73,484.44
Director of Finance
The City of Chula Vista tet
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Date 11/20/84 BY 1 f s .it%
Fund 100-1040-5565 Dept./Activity Police
Purpose Purchase Seven Police Special Vehic1 s
Bidder
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Certificate No. 20
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The City of Chub Vista
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-- �1, Office of the City Attorney (619) 691 5037
November 14, 1984
Department of General Services
State of California
P . 0. Box 1612
Sacramento, CA. 95807
Re: Certificate of Compliance
Gentlemen:
I hereby declare that I am the duly appointed City Attorney
of the City of Chula Vista authorized to advise the offi-
cials of said City on all legal matters and to perform
those acts required by Section 1895 .2 of the California
Administrative Code of the State of California.
I hereby certify that the authorization of the Department
of General Services of the State of California to purchase
police vehicles does not conflict with any provision of
the Charter of the City of Chula Vista.
Very truly yours ,
( / homas J. ,Marron
City Attorney
TJH: lgk
9—'\ 276 Fourth Avenue Chub Vista,California 92010
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