HomeMy WebLinkAboutAgenda Statement 1984/10/23 Item 18 •
COUNCIL AGENDA STATEMENT
Item 18
Meeting Date 10/23/84
ITEM TITLE: Resolution // 79 Accepting bids and awarding contract for
"Tree Trimming Service in the City of Chula Vista, California"
SUBMITTED BY: Director of Public Works/
City Engineer (4/5ths Vote: Yes No x )
REVIEWED BY: City Manager
On July 26, 1984, City Council considered a report on street tree maintenance
and monolithic curb/sidewalk policy. That report recommended the following:
1 . That the existing street tree maintenance policy be amended to provide the
same level of service to street trees behind monolithic curbs/sidewalks as
street trees in parkways.
2. That a street tree inventory, frequency standards for trimming, and
maintenance standards for street tree maintenance activities be developed
during FY 1984-85 and that the staffing impact of such criteria be
identified and included for consideration by the City Council during the
FY 1985-86 budget sessions.
3. That the current policy for monolithic construction of curbs/sidewalks be
maintained.
As a short term solution to existing problems in street tree maintenance,
staff proposed and Council accepted that a Request for Proposal be prepared
for contractual trimming of the 650 palm trees in the City and the 100 coral
and pear trees in the Civic Center area. Accordingly, staff developed such a
request for proposal. The report on July 26, 1984, gave an estimate of
$25,000 for the contractual trimming. However, when the actual request for
proposal was prepared and the trees to be trimmed accurately inventoried,
there were a total of 390 trees more than had been included in the July 26,
1984, report to Council. Based on that new information, the engineer's
estimate became $35,788.
As mentioned above, this contractual tree trimming is a short term solution to
existing street tree maintenance problems. As indicated would be done in the
July 26, 1984, report to City Council , staff has begun the actual inventory of
all street, park, and other trees for which the City has trimming
responsibility.
RECOMMENDATION: That Council :
1. Authorize the transfer and expenditure of $31 ,900 for the tree trimming
contract.
2. Accept bids and award contract to Western Tree Service, Chula Vista, in
the amount of $28,975.50.
Page 2, Item 18
Meeting Date iU/[i/84
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
At 2:00 p.m. on October 16, 1984, in Conference Room 5 in the Public Services
Building, the City Engineer received sealed bids for "Tree Trimming Service in
the City of Chula Vista, California".
Bids were received from five contractors as follows:
1 . Western Tree Service - Chula Vista $28,975.50
2. Cascio and Sons, Inc. - San Diego 30,411 .50
3. John Henry Tree and Landscaping - San Diego 48,360.95
4. The Davey Tree Surgery Company - Livermore 51 ,116.00
5. West Coast Arborists, Inc. - Buena Park 53,150.00
The low bid by Western Tree Service was below the engineer's estimate of
$35,788 by $6,812.50 or 19%. We have reviewed the low bid and recommend
awarding the contract to Western Tree Service.
FISCAL IMPACT: This contract will require the expenditure of $31 ,900.
These funds are available in the FY 1984-85 budget adopted by the City Council .
DCB:SLH:fp/AY046
WPC 1262E
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Form No. F-229 •
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 31 ,900.00
TO: Account No. 100-1750-5298
Or /_ 4 A .
Director o Finance
The City of Chula Vista
Date 10/23/84 By
Fund 100-1741-5269 Dept./Activity Public Works/Engineering
Purpose Contract for Tree Trimming Service
Bidder Western Tree Service, Chula Vista
d!� to-tB-Sy 16
R D- Certificate No.
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