HomeMy WebLinkAboutAgenda Statement 1984/10/23 Item 13 COUNCIL AGENDA STATEMENT
Item 13
Meeting Date 10/23/84
ITEM TITLE: Resolution /2/77 Approving an agreement for professional
services with Garry Williams for FY 1984-85
SUBMITTED BY: Director of Parks & Recreation (4/5ths Vote: Yes No x )
REVIEWED BY: City Manage?
On July 20, 1982, Council approved an agreement between Garry Williams and the
City for an Open Space Coordinator to oversee the ten open space districts
during FY 1982-83 and renewed for FY 1983-84. Mr. Williams' successful
supervision of the Open Space Districts warrants renewal of the agreement for
FY 1984-85. Since this is an ongoing program, it is appropriate to increase
the amount of the agreement to provide a cost-of-living adjustment.
RECOMMENDATION: That Council authorize the Mayor to sign 1984-85 Open Space
Agreement for the Open Space Coordinator position with Garry Williams.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Mr. Williams is currently compensated at a monthly rate of $1 494.00. He
works a minimum of 130 hours per month. It is proposed that a b % increase
be granted Mr. Williams retroactive to July 6, 1984. The increase would
amount to $ 900 per year addition, or $ 1 ,569 per month.
Mr. Williams' duties, responsibilities and compensation fall within the
categories similar to Park Maintenance Supervisor I and II, but he receives no
fringe benefits package. The Coordinator has done an outstanding job of
improving the appearance of the districts, reducing water consumption and
working with the contractors and residents.
Consistent with City policy of monthly mileage reimbursement for use of a
personal vehicle, the Coordinator will be reimbursed as follows:
26,E first 200 miles
24,E next 300 miles
224 over 500 miles
The agreement calls for the Coordinator to oversee the Open Space District
program including planning, supervision, verification of contract work and:
A. Oversee, inspect and administer grounds maintenance contracts;
B. Receive, investigate and resolve or evaluate service complaints and
requests;
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C. Keep records, prepare purchase requisitions and reports;
D. Enforce contract specifications;
E. Research the usefulness and cost effectiveness of new and alternative
contract methods and specifications;
F. Make recommendations to minimize maintenance costs through landscape
design changes;
G. Assist in budget preparations and planning;
H. Advise contractors on horticultural subjects such as pests, disease,
irrigation, turf and plant material management;
I. Rate the performance of contractors;
J. Read plans and specifications; keep existing plans and specifications
updated;
K. Attend evening and/or weekend homeowners' association meetings;
L. Assist with minor repairs, make emergency repairs and may be required to
supervise and plan the activities of assigned employees; and,
M. Maintain effective working relationships with the public, other City
departments and employees and contractors.
The agreement is subject to unilateral termination by either Mr. Williams or
the Director of Parks and Recreation by 30-day written notice.
FISCAL IMPACT: Funds required to meet the conditions of this agreement are
included in FY 1984-85 Open Space Maintenance budget.
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