HomeMy WebLinkAboutAgenda Statement 1984/08/14 Item 16 COUNCIL AGENDA STATEMENT
Item 16
Meeting Date 8/14/84
ITEM TITLE: Resolution //',- Waiving bid requirement and approving
Agreement with ang Laboratories for purchase of word
processing equipment
SUBMITTED BY: Management Service Director (/' (4/5ths Vote: Yes No X )
Finance Director?
REVIEWED BY: City Manager(
The FY 1984-85 budget includes funding for the purchase of word processing-
related equipment for the City Administration, City Attorney, City Clerk, and
Management Services departments. To achieve compatibility with the Wang
Office Information System 140/1 equipment currently installed in the Word
Processing Center and City Clerk's Office, about $26,350 of the budgeted
equipment should be purchased from Wang Laboratories.
RECOMMENDATION: Adopt the resolution waiving bid requirements and approving
the agreement.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Section 2.56.170 of the Municipal Code provides the authority for the
recommended waiving of the bidding requirement. Support for the waiver stems
from the following:
- The proposed equipment is compatible with the Wang word processing
equipment already in place.
- The proposed micro computer equipment can also be made to function as a
terminal to the Burroughs mainframe computer.
- Wang is the only manufacturer which offers the required compatibility with
existing equipment.
Summary of Costs
Purchase Price Annual Maintenance
(2) Micro computers and printer $13,030 $1 ,610
Upgrade OIS equipment and printer 10,150 1 ,750
Communication for OCR reader 3,170 460
TOTAL $26,350 $3,820
Page 2, Item 16
Meeting Date 8/14/84
Sales tax, estimated delivery cost, installation and governmental discounts
are included in the above summary.
This equipment, when added to the existing Wang system, will result in an
upgraded Office Information System (OIS) with two terminals in the Word
Processing Center and one terminal each in the City Administration, City
Attorney, and City Clerk offices. All of the terminals will be networked
through the OIS and will be able to use the new spelling verifier capability.
The terminal in City Administration and one of the Word Processing Center
terminals will also be able to function as stand-alone micro computers or can
be made to function as terminals to the Burroughs mainframe computer. There
will be two printers in the Word Processing Center, one in City
Administration, and one shared by the City Attorney and City Clerk. The
proposed purchase also includes the Wang equipment required in the Word
Processing Center to connect to the graphics plotter and optical character
recognition (OCR) scanner, which will be purchased separately from other
vendors.
FISCAL IMPACT: Funding for the items recommended for purchase is included
in the FY 1984-85 budget. The purchase cost of $26,350 and annual maintenance
cost of $3,820 is split among appropriate accounts in City Administration,
City Attorney, City Clerk, and Management Services.
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