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HomeMy WebLinkAboutAgenda Statement 1984/07/03 Item 8a,b COUNCIL AGENDA STATEMENT Item 8 a,b Meeting Date 7/3/84 ITEM TITLE: a) Resolution //C7,9 Approving Agreement with South Bay Community Services (Our House, Inc. ) b) Resolution //e; ; / Approving Agreement with South County Council on Aging for Shared Ho ing Program SUBMITTED BY: Community Development Directo /5ths Vote: Yes No X ) REVIEWED BY: City Manage On June 26, 1984, the City Council approved the Community Development Block Grant (CDBG) budget for Fiscal Year 1984-85. Included in that approved budget were funds for the continued operation of South Bay Community Services (formerly Our House, Inc.) and of the Shared Housing Program operated by South County Council on Aging (SCCOA) . The current agreements for supporting these programs expire on June 30, 1984. New agreements must be approved before support can continue. RECOMMENDATION: That the Council adopt the two resolutions approving agreements with the two organizations. DISCUSSION: These two programs are operated by non-profit, community-oriented organizations which direct their services to low and moderate income persons. The South Bay Community Services program assists in the prevention of juvenile delinquency, education, employment, and community education skills that enable residents to deal positively with their community. This organization will receive $19,462 for FY 1984-85. The purpose of the Shared Housing Program is to match homeowners and home seekers who wish to share housing and is aimed principally at low-income seniors and handicapped persons. SCCOA will receive $20,000 to operate this program in FY 1984-85. Executed copies of the two agreements are attached. The agreement with South Bay Community Services specifies that the City will pay for the rent in advance directly to the lessor and reimburse the organization monthly in arrears for utilities, office supplies and monthly telephone expenses. The agreement with SCCOA specifies that the City will pay for the operating expenses of the program, including salaries, fringe benefits, printing and postage, in advance on a quarterly basis. • Page 2, Item 8 a,b Meeting Date //3/84 South Bay Community Services is required to submit a quarterly financial report to the City, while SCCOA is required to submit quarterly activity reports to the City. FISCAL IMPACT: The total cost of the contracts, $39,462, is appropriated in the 1984-85 Block Grant Program. Only budgeted Block Grant monies will be utilized to fund these programs. No General Revenue funds will be involved. WPC 1119H ._.__.. _ U urriia Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 19,462 ESOLUTION NO. 11693 /a ' 1i" �1"""ter f Director of Finance The City of Chula Vista Date 7/3/84 By drib":" Fund Fund 633-6330-BG136 Dept./Activity Community Development Purpose South Bay Community Services (Our House, Inc.) Bidder Certificate No. 7 COUNCIL AGENDA STATEMENT Item 8 a,b Meeting Date 7/3/84 ITEM TITLE: a) Resolution //' 9-6 Approving Agreement with South Bay Community Services (Our House, Inc.) b) Resolution //'6 % -Approving Agreement with South County Council on Aging for Shared Ho ing Program SUBMITTED BY: Community Development Directo /5ths Vote: Yes No X ) REVIEWED BY: City Manage On June 26, 1984, the City Council approved the Community Development Block Grant (CDBG) budget for Fiscal Year 1984-85. Included in that approved budget were funds for the continued operation of South Bay Community Services (formerly Our House, Inc. ) and of the Shared Housing Program operated by South County Council on Aging (SCCOA) . The current agreements for supporting these programs expire on June 30, 1984. New agreements must be approved before support can continue. RECOMMENDATION: That the Council adopt the two resolutions approving agreements with the two organizations. DISCUSSION: These two programs are operated by non-profit, community-oriented organizations which direct their services to low and moderate income persons. The South Bay Community Services program assists in the prevention of juvenile delinquency, education, employment, and community education skills that enable residents to deal positively with their community. This organization will receive $19,462 for FY 1984-85. The purpose of the Shared Housing Program is to match homeowners and home seekers who wish to share housing and is aimed principally at low-income seniors and handicapped persons. SCCOA will receive $20,000 to operate this program in FY 1984-85. Executed copies of the two agreements are attached. The agreement with South Bay Community Services specifies that the City will pay for the rent in advance directly to the lessor and reimburse the organization monthly in arrears for utilities, office supplies and monthly telephone expenses. The agreement with SCCOA specifies that the City will pay for the operating expenses of the program, including salaries, fringe benefits, printing and postage, in advance on a quarterly basis. • Page 2, Item 8 a,b Meeting Date //3/b4 South Bay Community Services is required to submit a quarterly financial report to the City, while SCCOA is required to submit quarterly activity reports to the City. FISCAL IMPACT: The total cost of the contracts, $39,462, is appropriated in the 1984-85 Block Grant Program. Only budgeted Block Grant monies will be utilized to fund these programs. No General Revenue funds will be involved. WPC 1119H tva Form No. F-229 12/73 CERTIFICATE OF CITY/DIRECTOR OF FINANCE Certification of Unappropriated Balance I HEREBY CERTIFY that the money required for the appropriation of funds for the purpose set forth in the attached resolution is available in the Treasury, or is anticipated to come into the Treasury, and is otherwise unappropriated. Amount $ Fund Purpose Bidder Director of Finance The City of Chula Vista Date By Certification of Unencumbered Balance I HEREBY CERTIFY that the indebtedness and obligation to be incurred by the contract or agreement authorized by the attached resolution can be incurred without the violation of any of the provisions of the Charter of the City of Chula Vista, or the Constitution or the laws of the State of California, that sufficient monies have been appropriated for the purpose of said contract, that sufficient monies to meet the obligations of the contract are actually in the Treasury, or are anticipated to come into the Treasury to the credit of the appropriation from which the same are to be drawn, and that said monies now actually in the Treasury, together with the monies anticipated to come into the Treasury, to the credit of said appropriation are otherwise unencumbered. Amount Not to Exceed $ 20,000 • ESOLUTION NO. 11694 ► + ,' 4 Director of Finance The City of Chula Vista Date 7/3/84 By ' Fund 633-6330-BG135 Dept./Activity Purpose South County Council on Aging Bidder Certificate No. 8