HomeMy WebLinkAboutAgenda Statement 1984/06/19 Item 11 COUNCIL AGENDA STATEMENT
Item 11
`/ Meeting Date 6/1 /84
ITEM TITLE: Resolution /.// T Appropriating funds from the unappro-
priated surplus of the General Fund to pay for contract plan
checking
SUBMITTED BY: Building and Housing Director '_
9 9 ote: Yes X No )
REVIEWED BY: City Manager 0-4-‘,/a12_,
To provide the developer with reasonable turn-around time on plan checking of
building projects, the Building Department instituted a policy that when our
plan check backlog is such that the waiting time is 14 days, before we can
begin a plan check the plans are sent to an outside plan check firm.
RECOMMENDATION: That Council appropriate necessary funds from the
unappropriated balance of the General Fund.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
In order to provide adequate plan check services during high volumes of
construction, the Building Department sends plans to a contract plan checker
when the department's workload is such that we cannot begin a plan check for
14 working days. During the 1983-84 budget, $7,000 was funded for
professional services to pay for contract plan checking. It does not cost the
City directly for plans to be checked by the contract plan checker as a plan
check fee is collected based on 65% of the building permit fee which is
determined by the total dollar valuation of the building. Of the plan check
fee that is collected by the City, 85% of that fee is paid to the contract
plan checker; the other 15% of the plan check fee is retained by the City to
cover the cost of issuing the building permit. With the high volume of
construction now taking place, the two plan checkers have not been able to
keep up with the volume of plans necessitating that we send more plans to the
private plan check firm for checking. Consequently, the money budgeted for
professional services was not enough to cover our plan check costs. Recently
we sent the following plans to the contract plan checker: Terra Nova
Associates, East "H" Street Apartment Units, plan check costs $5,431 , plan
check fee collected $6,400; 260 Bonita Glen Drive, 27 Apartment Units, cost of
plan check $3,100, plan check fee collected $3,700; 280 Bonita Road,
Commercial Building, cost of plan check $3,690, plan check fee collected
$4,400; Foot of "H" Street (Rohr Corporation), Prefabricated Office Building,
cost of plan check $199.55, plan check fee collected $307. The total cost of
the four plan checks is $12,420.55. The contract plan check firm does work
Page 2, Item 11
Meeting Date 6/19/84
only for municipalities, thereby eliminating any conflict of interest that
might occur if they did work for private firms. To further protect the firm
and their customers from any criticism, they will accept only payments issued
by a municipality thereby making it necessary for us to collect the full plan
check fee. The contract plan check firm bills the City directly for payment.
This arrangement works with the private plan check firm very well for us in
that we do not have to increase staff when the volume of building increases,
and then have the problem of overstaffing during down times in construction.
FISCAL IMPACT: $12,420.55 needs to be appropriated from the General Fund to
Building and Housing Inspection 100-1320-5201-Professional Services.
Plan Check Fees Collected $14,807.00
Cost of Contract Plan Check 12,420.55
WPC 0028B
//6
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ 12,420.55 Fund General Fund
Purpose Contract Plan Checking
Bidder
TO: �
..4/Z4 41 ./_.d .
100-1320-5201 $12,420.55 Dire for of Fi -nce
The City of Chula Vista
Date 6/12/84 By Building & Housing Department
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $
Director of Finance
The City of Chula Vista
Date By
Fund Dept./Activity
Purpose
Bidder
Certificate No. l0