HomeMy WebLinkAboutAgenda Statement 1984/04/24 Item 12 COUNCIL AGENDA STATEMENT
Item 12
Meeting Date 4/24/84
ITEM TITLE: Resolution // .S Authorizing purchase of a steel roller
in lieu of a budgeted dump truck, accepting bids, and awarding
contract for the steel roller
SUBMITTED BY: Acting Director of Public Works Operations
Purchasing Agent (4/5ths Vote: Yes x No )
REVIEWED BY: City Manager
Funds were requested in the FY 1983-84 Street Operations budget to purchase a
dump truck. After the budget request was approved by Council , a PAPE study of
the truck fleet was started and problems with one of the Division 's two steel
rollers surfaced.
Since steel rollers are essential items of road maintenance equipment and the
truck study indicates that a new truck is not essential at this time, Council
approval to substitute the purchase of a steel roller in lieu of the budgeted
dump truck is being requested. Also being requested is Council 's acceptance
of the bids and award of contract for the purchase of a new steel roller.
RECOMMENDATION: That Council authorize the purchase a steel roller in lieu
of a budgeted dump truck and accept United Equipment Company's bid to furnish
the steel roller.
BOARDS/COMMISSIONS RECOMMENDATION: Not applicable.
DISCUSSION:
Council appropriated $30,760 in the Street Operations (1740-5565) 1983-84
budget for the purchase of a dump truck. Prior to requesting bids for the
dump truck , a steel roller, used for street repair, became inoperable and a
PAPE study on maintenance equipment was started. The inoperable roller is
over 10 years old, is costly to maintain, and is no longer reliable. The
Equipment Maintenance Superintendent feels that the roller is worn beyond
economic usefulness, and recommends that costly repairs not be made to this
equipment. For instance, one gear that is needed to repair the roller costs
over $3,000.
A PAPE study is being conducted to determine the division's long-term heavy
equipment needs. Preliminary results of the study indicated that the present
dump truck requirements can be met by consolidating the present truck fleet.
Page 2, Item 12
Meeting Date 4/24/84
The need for another dump truck was weighed against the need for the roller
and the decision was made to solicit bids for the roller in order to get a
firm price and then to request Council approval to substitute the purchase of
the roller for the dump truck.
Bids were received and opened at 3:00 p.m. , March 26, 1984, in the office of
the Purchasing Agent for furnishing one 4-6 ton towing tandem roller.
The following two bids were received:
Nixon-Egli Equipment Co. $28,025
United Equipment Co. $22,645
The above bids do not include state sales tax. United Equipment Company is
the apparent low bidder and their bid meets the requested specifications.
Accordingly, acceptance of their bid is recommended.
FISCAL IMPACT: Appropriated funds are available in Account 1740-5565 to
purchase the steel roller.
Appropriated funds for $30,760
dump truck
Roller:
Bid $22,645
Tax 1 ,359
$24,004
Account Balance $ 6,756
AK:nr/
WPC 0991E
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iii 43-
Form No. F-229
12/73
CERTIFICATE OF CITY/DIRECTOR OF FINANCE
Certification of Unappropriated Balance
I HEREBY CERTIFY that the money required for the
appropriation of funds for the purpose set forth in the attached
resolution is available in the Treasury, or is anticipated to
come into the Treasury, and is otherwise unappropriated.
Amount $ Fund
Purpose
Bidder
Director of Finance
The City of Chula Vista
Date By
Certification of Unencumbered Balance
I HEREBY CERTIFY that the indebtedness and obligation
to be incurred by the contract or agreement authorized by the
attached resolution can be incurred without the violation of any
of the provisions of the Charter of the City of Chula Vista, or
the Constitution or the laws of the State of California, that
sufficient monies have been appropriated for the purpose of said
contract, that sufficient monies to meet the obligations of the
contract are actually in the Treasury, or are anticipated to come
into the Treasury to the credit of the appropriation from which
the same are to be drawn, and that said monies now actually in
the Treasury, together with the monies anticipated to come into
the Treasury, to the credit of said appropriation are otherwise
unencumbered.
Amount Not to Exceed $ 24,004
Acting Director of Finance
The City of Chula Vista
Date 4/24/84 By
Fund 100-1740-5565 Dept./Activity Public Works
Purpose Purchase a steel roller
Bidder United Equipment Company
Certificate No. 64