HomeMy WebLinkAboutAgenda Statement 1984/04/03 Item 10 COUNCIL AGENDA STATEMENT
Item 10
Meeting Date 4/3/84
ITEM TITLE: Resolution /4'3-7-5- Approving FY 1984-85 Transportation
Development Act (IDA) Article 4.5 Claim submission for
HandYtrans operation and fare increase for FY 1984-85
SUBMITTED BY: City Engineer (7 ,'At (4/5ths Vote: Yes No X )
REVIEWED BY: City Manager
The City of Chula Vista' s FY 1984-85 Article 4.5 claim to support HandYtrans
operations in the amount of $197,270, was submitted to SANDAG and MTDB on
March 30, 1984. State law requires that this claim be submitted to MTDB and
SANDAG by April 1 , 1984. This claim includes the following changes for FY
1984-85 relative to the current fiscal year: an additional 2 vehicle service
hours per weekday, or 520 additional hours annually; and a fare of $1 .00, an
increase of $0.15 over the current $0.85 fare. SANDAG has informed all
Article 4.5 claimants that there may be insufficient Article 4.5 funds to fund
all elderly and handicapped systems in the County at the level programmed in
the FY 1984-85 Transportation Improvement Program (TIP), which was submitted
to SANDAG in January 1984. A discussion of options to reduce HandYtrans
Article 4.5 requirements, if necessary, will be presented in this agenda
statement.
RECOMMENDATION: That Council approve:
1. submission of the FY 1984-85 Article 4.5 claim; and
2. a fare of $1 .00 for FY 1984-85.
BOARDS/COMMISSIONS RECOMMENDATION: On March 14, 1984, the Transit
Coordinator presented the following proposals to the Elderly and Handicapped
Transportation Committee: the FY 1984-85 proposed HandYtrans service level ;
the fare increase to $1 .00; and two options to reduce HandYtrans' FY 1984-85
claim if necessary. The Committee concurred with all these proposals.
DISCUSSION:
The FY 1984-85 Article 4.5 claim is in the amount of $197,270, a 6.3% increase
over the FY 1984-85 approved claim of $185,648. The FY 1984-85 claim includes
the proposed addition of 520 annual vehicle hours, estimated at a net TDA cost
of $13,500 (gross contract cost minus fare revenue). The claim amount is
approximately 72% of the proposed FY 1984-85 HandYtrans operating budget of
$275,270. The remaining $78,000 will be financed by the following estimated
revenue sources:
$24,900 Farebox revenue
48,100 Reimbursement from Regional Center
5,000 Investment earnings
$78,000 TOTAL
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Meeting Date 4/3/84
The estimated operating cost of $275,270 consists of the following:
$211 ,520 Contract cost with CommunityTransit
Services, Inc. at $29.243 per hour
48,100 Coordination project cost at $1 .30 per
mile
15,650 Other supplies and services
$275,270
The contract cost of $211 ,520 includes 520 additional vehicle service hours
over this year's service level , at a gross contract cost of $15,000. The
increase of 2 service hours per weekday is proposed to provide the contract
operator flexibility to dispatch the spare HandYtrans vehicle when needed to
help alleviate over capacity problems during morning and afternoon peak
periods. During this year, HandYtrans often has been booked up to three days
in advance for medical trips, particularly between 9 a.m. to 10 a.m. and in
the early afternoon. In addition, often up to ten clients have been turned
down for service on a particular day during these time periods. These
additional hours would help reduce the number of clients rejected during these
peak periods.
The fare increase from $0.85 to $1 .00 is proposed to insure achieving the
State-mandated recovery ratio of 10%, not including the Coordination Project
statistics. It should also be noted that the $0.85 HandYtrans fare has been
in effect for two years, and it is the lowest fare of the elderly and
handicapped systems in the County. Current fares on the other systems range
from $1.00 to $2.25. Increasing the fare to $1.00 will generate an estimated
$3,600 in additional farebox revenue.
It is estimated that HandYtrans will recover 26% of FY 1984-85 operating costs
through total farebox revenue sources, including reimbursement of $48,100 from
Regional Center for the Coordination Project. Excluding the Coordination
Project, the recovery ratio will be an estimated 10.9%, based upon a $1.00
fare.
SANDAG has informed all Article 4.5 claimants that there could be a potential
funding shortfall of $509,000 in FY 1984-85. This shortfall is based upon
operator costs reflected in the FY 1984-85 TIP $(1 ,975,000) compared with the
anticipated Article 4.5 apportionment for FY 1984-85 ($1 ,466,000). At this
time, SANDAG estimates that the total Article 4.5 claims may need to be
reduced up to 25% from the amounts reflected in the TIP in order to meet the
estimated FY 1984-85 apportionment.
Since Article 4.5 funds are granted to claimants on a discretionary basis,
SANDAG will approve claims based on the following main considerations: fund
availability; and each claimant's fulfillment of certain performance and
evaluation criteria.
In the event that sufficient Article 4.5 funds are not available for SANDAG to
approve the proposed HandYtrans claim as submitted, the Transit Coordinator
has developed the following options for reducing the FY 1984-85 claim, in
order of priority:
•
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Meeting Date 4/3/84
OPTION 1
Eliminate the proposed 520 additional vehicle service hours, thereby
maintaining the present service level. The result would be reduction in the
HandYtrans claim of about $13,500, from $197,270 to $183,770, or 7.3%.
OPTION 2
Eliminate the 520 hours, plus Sunday service. Elimination of Sunday service
would result in a TDA reduction of about $14,000, for a total TDA reduction of
$27,500, reducing the claim from $197,270 to $169,770, or 16%. Eliminating
Sunday service, although currently productive, would not impact weekday
service for essential medical and shopping trips. In addition, should this
option become necessary to consider, HandYtrans could possibly provide service
on Sunday on a 100% cost recoverable subscription basis to clients.
In summary, it is recommended that the proposed claim be submitted to SANDAG.
SANDAG staff will advise claimants in April or May of the funding situation,
and will discuss any necessary claim adjustments with claimants on an
individual basis.
FISCAL IMPACT: The FY 1984-85 claim for HandYtrans operation is funded by
TDA Article 4.5 funds, Regional Center funds, and farebox revenue. The claim
does indicate a local match in the amount of $41 ,774 for five 16(b) (2)
vehicles which was approved by Council on November 15, 1983. The source of
these funds is City Transit Fund 235.
WMG:nr/DT-005
WPC 0382T
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